Get Your Head in the Cloud

Working with Box

Box PD Agenda

1. The Cloud

2. Your Box

3. Collaboration with Box

4. Box Extras

What is the cloud?

When you think of the “cloud” in technology, what do you think?

Video

So what really is the cloud?

What are the advantages and disadvantages?

Advantages:• Cost• Access anywhere• Less computing resources

Disadvantages:• Need internet!• Security• Ownership

You already use it every day!

• Your email (UIC email is all on the cloud!)

• Amazon Kindle• Pandora, Spotify, and SoundCloud• Google Docs (Office and Adobe are moving

in this direction)• Facebook and Twitter• Citation managers like EndNoteWeb &

Mendeley

Your Box - Creating a Box Account

To create a Box account visit: bit.ly/factbox

Choose Chicago campus

Authenticate using your UIC netID & password

Box Sync – “Virtual Hard Drive”

1. Go to box.com/settings/sync

2. Log in

3. Download the Box Sync application

4. Follow the prompts of the installer

5. Accept License Agreement terms

6. Choose Finish

7. Enter email & password (associated w/acct.) & choose Submit

Uploading Files from Desktop

1. Go to box.com and Log in to your account

2. Click on the New button at the top of the page and click New Folder

3. Click on the Upload button and choose Upload Files

4. Choose your file/s and the folder it should be uploaded to…voila!

Uploading Files via Email

Generate an email address specific to the folder you want to send the file to

Great for student papers!1. Right-click on the folder

you want to upload to

2. Mouse over Upload to this Folder & click Email Files to this Folder

1. Pop-up window will appear – check Allow uploads to this folder via email

Uploading Folders to Box

Should be able to click dropdown arrow next to Upload & choose Upload Folders, but this can be problematic at times…Java seems to be the culprit

That’s why Box Sync is a life saver!

Downloading Files from Box

Downloading one file:

1. Click on dropdown menu next to the file & select Download

Downloading multiple files:

2. Check off box next to files

3. Go to top bar & select Download

Mobile and Box

Collaborating with Box

1. Sharing files

2. Commenting

3. Assigning tasks

4. Version history

Sharing & Managing Files

Couple ways that you can share files/folders Create a link – Access (level of privacy), Send Invite collaborators via email (automatic access as collaborators)

• You can also share from Box Sync (PC)

More Management Options

You can choose not to offer your collaborators the ability to share the file/folder further

Hide collaborators

Disable commenting

Disable shared links

Commenting & Assigning Tasks

You can comment on any file and tag a teammate whose attention you need (no need to overflow your inbox)

You can directly assign tasks related to any file (with a specific due date)

You can have discussions related to particular folders

Version History

* If there are various versions of a file, you’ll be able to see that indicated by a little blue box under the file name with the version number (e.i. V29)

1. You can click on the blue version box

2. click on the the downward arrow and select 'File Properties’, then ‘Version History’ from the sub menu.

1. On this pop up window you can: 1. revert back to an older version of the document by

choosing "Make Current,"

2. download and older version by choosing "Download," or

3. delete a previous version by choosing the red "X”.

Activity in Your Box

Explore toolbar to see all the activity in your Box & more!

Comments/tasks

File movement (including that with collaborators)

All your folders (default display) Conduct searches

List of collaborators

Box Apps!!!

Box & Google Docs

1. Click New button

2. Click New Google Doc or New Google Spreadsheet

3. Create a name for your document and choose Okay

4. Sign into your Google account

5. Choose Grant Access to allow Box to connect to your Google account

6. Start editing!

Box & Google Docs

Concurrent editing: Click the menu button on the

right side of the file Choose Edit from the menu

Using Google Docs to edit other files: Click the menu button on the

right side of the file Choose More Actions Choose Edit with Google

Docs

Giving Access to Your Box Files from a Website

The Box Widget allows you to embed folders from your account onto any website, blog, or social networking service that supports HTML embed code.

1. Click downward arrow next to the folder & choose ‘Share’

2. Choose ‘Embed Folder in Your Site’

3. A pop-up window will appear with the embed code. You can also choose who can access this folder. You can even preview the embed.

Box Extras – click.to

http://www.clicktoapp.com/overview-features/box-net/