GEOSCIENCE AUSTRALIA WORK LEVEL STANDARDS

Geoscience Australia Work Level Standards 1

GEOSCIENCE AUSTRALIA WORK LEVEL STANDARDS

The Geoscience Australia Work Level Standards define the ‘whole of job’ requirements and

expectations of staff operating at each classification level from APS 1 to EL 2.

The Work Level Standards are a tool that can be used in:

Position classification

Evaluation of work value

Job design or redesign

Recruitment and selection

Performance management

The Work Level Standards describe expected standards of work. They are comprehensive

statements of the broad job requirements and operating contexts that embody the work performed at

particular classification levels.

For each classification level, the Work Level Standards present:

Overview of the Role

Job Context

Primary Responsibilities, divided into 5 subcomponents:

Enabling and Support

People Management and Team Relations

Stakeholder relations

Data and Information Gathering, Analysis, Monitoring, Reporting and Delivery

Innovation, Knowledge and New Technology Development and Transfer

A link to the Capability Framework

The Work Level Standards standardise expectations of work across the agency. Therefore, the Work

Level Standards need to describe work expectations in a generic way, so that they can be applied to

jobs in any area of the organisation. It is important to remember that not every description in the Work

Level Standards will apply to each job at that level in Geoscience Australia and also that not every job

will involve work that falls under all the subcomponent headings in the list of Primary Responsibilities.

Rather, the Work Level Standards describe the types of work characteristics and responsibilities that

might be present for positions at each classification level. Some roles will be very specialised and may

involve work described under only a subset of areas or responsibility. The Work Level Standards

should therefore be viewed as agency-wide standards of work and should be used in conjunction with

job-specific information to guide the specific expectations associated with any one position.


The Work Level Standards may be used in conjunction with other documents that describe

the responsibilities typically undertaken at different classification levels by members of specific

professions.

The Work Level Standards are supplemented by a Differences Document that describes the key

changes in work value and job responsibilities that occur between classification levels.


DIFFERENCES DOCUMENT

APS1 APS2 APS3 APS4

Employees have a minimal supervisory function, which is most likely to consist of assisting others to become familiar with routine work practices and tasks

Employees are expected to take responsibility for planning their own work

Employees may respond to requests for straightforward information

Employees may provide general administrative support to more senior staff

Employees may operate office equipment and manage office supplies

Employees may assemble and collate material and prepare inventories

Employees may provide information to other teams on basic and routine procedures

Employees may have contact with clients in order to direct them to the appropriate service or information source

Employees may undertake data entry activities and may check the accuracy of recorded information

Employees are expected to maintain knowledge of policies and procedures relevant to their work

Employees have a minimal supervisory function but may provide on-the-job training to develop the skills of less experienced employees on routine work matters and practices

Employees are expected to take responsibility for planning their own work, ensuring that this is consistent with the direction of the work area

Employees may make bookings and arrangements for the conduct of formal meetings and events

Employees may provide clerical or systems support to more senior staff, a work area or committees

Employees may undertake routine online searches for information

Employees may update data in databases and registries and may undertake data retrieval

Employees may maintain information databases and undertake coding and classification of records

Employees may provide mentoring, training, advice and guidance on procedural matters to a small team of employees

Employees are expected to plan their own projects

Employees are expected to contribute to planning activities within the work area

Employees may review documents to correct errors

Employees may provide executive support to more senior staff

Employees may operate electronic document management systems

Employees may use information databases to retrieve information to support project objectives

Employees may draft written responses to queries using established guidelines and structures

Employees may respond to and resolve enquiries and may ensure the accuracy and quality of information given to clients

Employees may represent the team in external forums or committees

Employees may assist in documenting and cataloguing products

Employees may prepare draft documentation for review by more senior staff

Employees may perform preliminary research

Employees are expected to assist in implementing system improvements

Employees may be responsible for co-ordinating the work of a team, monitoring employee performance and giving immediate feedback

Employees monitor functioning of work area activities and contribute to planning activities within the work area

Employees may provide some administrative support to a section and may provide support for scientific programs

Employees may operate scientific instruments under guidance

Employees may maintain records and provide statistical reporting

Employees may consult and liaise with stakeholders to provide information in response to less complex enquiries

Employees may provide technical support to projects

Employees may develop data gathering and management tools

Employees may present data and contribute to the development of reports

Employees may assist in the conduct of research and analysis activities and may undertake basic research

Employees are expected to maintain knowledge and expertise in relation to professional skills

Employees may contribute to the development of scientific concepts and information for dissemination


APS5 APS6 EL1 EL2

Employees may have supervisory responsibilities that include setting the direction of work priorities, setting performance goals and identifying issues of employee underperformance Employees may have responsibility for developing plans for the work area and contributing to longer-term planning for the section Employees may manage information databases and may undertake data quality assurance activities on products Employees may manage day-to-day financial matters Employees may assist in the submission or preparation of reports, technical manuals and guidelines Employees may undertake repair and maintenance of equipment under guidance Employees may provide laboratory and technical support to projects Employees may co-ordinate events for the agency Employees may represent the work area and may participate in committees and working groups outside the agency Employees may assist in the delivery of projects and products to external clients and may liaise with external stakeholders to obtain and provide information Employees may process samples and analytical results and prepare representations of data Employees may provide advice and technical expertise may perform research work and analysis

Employees may manage the work of a team, including planning for and encouraging the career development of team members; Employees may provide technical and scientific supervision to staff Employees contribute to longer-term strategic planning for initiatives and projects and are expected to be proactive in anticipating problems and managing risks Employees may manage budgets and maintain financial records; Employees may undertake procurement activities and purchasing of data or equipment Employees may identify training needs and develop training content including scientific training Employees may provide comprehensive technical support to user areas Employees may perform routine maintenance of equipment Employees may develop and support monitoring and data collection systems Employees may represent the agency to other agencies and stakeholders; Employees may liaise with external stakeholders on scientific projects and may provide technical advice Employees may develop and improve standards, processes and systems to support the agency’s activities Employees may develop and manage project plans and manage projects Employees may undertake scientific experiments and analyse and report on results; Employees may publish products or information based on analyses and risk assessments Employees are expected to maintain expert knowledge in their field

Employees may perform a leadership role and are expected to be instrumental in developing the capability of employees; Employees may manage more than one team Employees determine strategic directions for the work area and provide strategic advice to the agency’s Executive Employees may undertake a range of corporate functions; Employees may oversee and manage technical or ICT systems Employees may develop internal standards and monitor quality assurance practices Employees may manage recruitment and staffing processes Employees may manage complex client relationships and liaise with external stakeholders at cross-agency, national and international levels Employees may provide expert, specialist advice on complex matters Employees may plan and manage projects that have agency-wide or cross-stakeholder impact; Employees may report on project outcomes Employees may co-ordinate and undertake reviews of processes and systems Employees may undertake peer reviews of scientific and technical material Employees may undertake innovative and complex research in an area of specialisation and may collaborate with multi-disciplinary teams Employees may prepare reports and scientific papers for the benefit of external stakeholders and the scientific community Employees may develop and ensure the delivery of specialist services to clients Employees may develop and deliver education services in area of expertise

Employees may provide an important leadership role and are fully responsible and accountable for work area results. Employees are responsible for maximising performance and productivity within a team or section Employees are instrumental in determining strategic direction of the work area, including translating strategic goals into operational priorities. Employees provide strategic advice to the agency’s Executive, particularly in relation to sensitive and ambiguous issues Employees may define resource requirements and develop strategies to direct resource use Employees may define project scope and objectives and oversee the achievement of project goals Employees may manage corporate functions Employees may design technical solutions and process improvements and co-ordinate their implementation across the agency Employees may manage multiple, diverse projects; Employees may prepare and review research proposals with international scope Employees may oversee the development and delivery of specialist services to clients Employees may negotiate and liaise with external stakeholders on a range of complex matters; Employees may manage key strategic alliances; Employees may represent the agency at national and international conferences and meetings; Employees may plan, manage and evaluate initiatives within a section or specialist area Employees may provide high level technical or scientific advice on specific issues; Employees may oversee and prepare high level scientific reports; Employees may initiate and undertake research requiring a high level of originality; Employees may make a significant contribution to a body of knowledge that is used by others at national or international levels


APS LEVEL 1 (OR EQUIVALENT)


As an APS Level 1 (APS 1) an employee would generally be required to undertake routine and basic

tasks involving procedural, clerical, and administrative support roles. Employees at this level are

responsible for the completion of allocated tasks within required timeframes and in line with set

procedures and policies. They do not have supervisory or management responsibilities and would be

expected to work under the immediate direction of a more senior employee.

Staff are expected to apply principles and practices relating to workplace diversity, a safe working

environment and workplace participation.

Job context:

Generally, the work of an APS 1 is characterised by the following features:

Employees will demonstrate a high level of productivity, which will be assessed in the context of

their role within the organisation

They will be responsible for delivering results in accordance with their work goals and business

plans.

They will demonstrate a basic understanding of the role and responsibilities of the organisation

All employees will display behaviours consistent with the APS Values and Code of Conduct and

relevant workplace legislation

Level of independence and decision-making

Responsibility for delivering work within set timeframes

The application of basic organisational and co-ordination skills

The conduct of work under regular instruction and close direction of a more senior employee

Decisions are closely checked by a more senior employee

Level of leadership and management responsibilities

Limited on the job guidance is given to new team members in the context of instruction

regarding well defined procedures and processes

Level of expertise

The conduct of task oriented work undertaken according to established and well defined

procedures, protocols or processes

The need for accuracy, precision and attention to detail

Level of representation, negotiation and liaison required

Engage and communicate with other employees

Level of strategic focus

A focus on working as part of a team to achieve own and team work goals


Primary Responsibilities – the work of an APS1 may comprise some or all of the following:


Respond to requests for straightforward, routine information using pro-forma responses and agreed formats

Respond to written requests for straightforward, routine information

Assemble, collate, photocopy and file documents and correspondence as required

Classify and categorise work materials

Operate and maintain a range of office equipment

Prepare inventories of office equipment and supplies

Control work area stationery and equipment requirements and the distribution of stores or supplies

Prepare meeting rooms

Provide general administrative support to more senior employees


Work with team members


Provide information to other project teams on basic and routine procedures, guidelines and policies

Greet clients and put in contact with relevant person or service


Maintain work area files and recording systems

Check the accuracy of recorded information

Perform keyboard tasks including data entry and word processing


Maintain knowledge of policies, procedures and ethics relevant to own work

Required Capabilities – as per the Capability Framework


APS LEVEL 2 (OR EQUIVALENT) Overview of the Role

As an APS Level 2 (APS 2) an employee would generally be required to undertake routine tasks

involving procedural, clerical, and administrative support roles. They may provide initial coaching and

support to new or less experienced co-workers and may be required to provide basic information on

procedures, guidelines and policies. Employees at this level do not have supervisory or management

responsibilities and would be expected to work under direct instruction of a more senior employee

with responsibility for deciding personal workflow. Staff are expected to apply principles and practices

relating to workplace diversity, a safe working environment and workplace participation.

Job context:





plans.

They will demonstrate a basic understanding of the role and responsibilities of the organisation


relevant workplace legislation.


Responsibility for delivering work within set timeframes

Sound organisational and co-ordination skills within areas of responsibility

Work performed under close guidance with responsibility for deciding personal workflow

Resolution of work issues that are minor in nature or have clear choices between options

Support from more senior employees in work that requires a decision to be made where

choices are not clear


On-the-job coaching and instruction to newer team members in the context of well-defined

procedures and processes

Level of expertise

Work that is guided by established procedures, protocols or processes that are easily followed

A need for accuracy, precision and attention to detail


Engagement and communication with other employees and stakeholders


A focus on working as part of a team to achieve own and team work goals

Planning ahead to complete day to day tasks which support the aims and outputs of the team


Primary Responsibilities –the work of an APS 2 may comprise some or all of the following:


Retrieve information and respond to requests for routine information

Undertake reception duties

Assemble, collate, photocopy and file documents and correspondence as required

Create and maintain files and records

Operate and maintain a range of office equipment

Manage office supplies for a work area

Prepare meeting rooms and arrange formal meetings, events, committees and working groups

Provide administrative, clerical or systems support to work area, senior employees or committees


Help new team members by providing advice, guidance and on-the-job instruction


Provide information to other project teams on basic and routine procedures, guidelines and policies

Greet clients and put in contact with relevant person or service


Undertake routine online searches

Undertake basic coding, categorising and classification of records

Prepare routine correspondence, maintain files and recording systems

Perform keyboard tasks including data entry and word processing

Maintain registers and information databases including updating data entry and data retrieval

Check the accuracy of information


Maintain knowledge of policies, procedures and ethics relevant to own work





As an APS Level 3 (APS 3), an employee may exercise limited discretion about how work tasks are

performed and may have a public contact role. Work may involve some limited supervision and

support of employees at lower levels, as well as on-the-job training of members of a small work team

in undertaking procedural tasks. Employees may be required to undertake procedural, clerical,

administrative support or operational tasks including some basic research and analysis activities. Staff

are expected to apply principles and practices relating to workplace diversity, a safe working


Job context:





plans.

They will demonstrate a good understanding of the role and responsibilities of the organisation




A need for limited independent decision-making within defined parameters.

Decision making that draws on advice and clarification from more senior employees


The employee may be accountable for checking the work of other employees

Supervisory responsibilities that are generally limited to task allocation, on the job training and

checking of work

Level of expertise

A need to provide detailed and clear advice and assistance to stakeholders and/or stakeholders

within area of responsibility

A need for accuracy and precision in providing advice, assistance and relevant referral when

necessary

Within a supporting team environment, the provision of a consistent level of service to

stakeholders and other employees


The need to interact with members of the public and to demonstrate a strong stakeholder-

service and citizen-centric approach, sometimes in the context of difficult interpersonal

interactions

The need to provide accurate advice to employees in relation to internal processes



Responsibility for planning and achieving own work goals in line with team aims and outputs

Planning own work in the context of competing priorities



Review documents to identify and correct errors

Assist other staff in general duties as requested

Draft replies to straightforward queries about policies or procedures

Provide executive support with responsibility for accounts, travel and diary management

Provide administrative and clerical support to work area, senior employees or committees

Maintain work area records and databases

Use electronic document management systems

Plan own work and projects

Co-ordinate and monitor correspondence flow

Retrieve information on projects and programs for more senior employees


Work under supervision in a team environment

Supervise lower level employees in day-to-day work activities where appropriate


Resolve enquiries, provide information and options, and/or refer clients to the appropriate area

Draft written responses to clients using agreed formats and structured guidelines

Participate in quality assurance activities, including peer and supervisor review of professional practice

Ensure the accuracy and quality of products provided to clients

Represent the team or work area in a range of forums, committees and roles


Assist in documenting, storing and cataloguing products, including the creation of accurate metadata

Use the Microsoft Office Suite and other relevant software programs

Prepare draft documentation for review by senior team members

Use computer based assessment and information tools

Maintain and use information databases including data entry and data retrieval tasks to support program and project objectives

Perform preliminary research including database searches and data retrieval for input into reports on relevant program activities


Develop and maintain knowledge of legislation, policies, procedures, ethics and interventions that are relevant to area of expertise

Assist with the implementation of systems improvement initiatives





As an APS Level 4 (APS 4), an employee may exercise some discretion with respect to how

precedents, procedures and guidelines are interpreted and applied. Employees may be required to

communicate with and provide advice to a range of external stakeholders. Work may involve some

responsibility for coaching and training newer and less experienced members of a small work team.

Employees may be required to undertake procedural, clerical, administrative support or operational

tasks including some research and analysis activities. Employees at this level would normally be

responsible for organising their workflow, and making decisions within defined parameters relating to

the area of responsibility, under the support and general direction of a more senior staff member. Staff

are expected to apply principles and practices relating to workplace diversity, a safe working


Job context:





plans

They will demonstrate a good understanding of the role and responsibilities of the organisation




The requirement to exercise some autonomy with support from more senior employees

Decision-making within defined parameters that requires some reliance on judgement, skills

and knowledge, with clarification and advice from senior employees


The provision of on-the-job assistance and guidance to other employees

Supervisory responsibilities that may include task allocation, on the job training, checking of

work and providing immediate feedback on performance with clarification and advice from

senior employees

Level of expertise

Responsibilities that incorporate both routine and more complex tasks

A need to provide detailed and clear advice and assistance based on a sound understanding of

area of responsibility

A need for accuracy and precision in providing advice, assistance and referral to stakeholders,

senior employees and other stakeholders


The need to liaise with both internal and external stakeholders

Liaison with external agencies, groups and individuals



Responsibility for achieving own and team work goals with limited contribution to team planning

The need to manage and organise work in the context of competing priorities



Use electronic document management systems to store and retrieve information

Provide travel and diary management and some secretariat duties

Undertake quality control activities to ensure the appropriate procedures are being followed

Perform records/information management tasks

Provide assistance to project teams

Provide services including responding to internal enquiries

Provide administrative assistance to the section, including stationery orders, handling of invoices, credit card transactions and cab charge

Assist in staffing processes

Assist in planning for work area and own projects

Routine operation of instruments under supervision and guidance

Assist with team and section responsibilities including logistics for public events

Provide support to the agency’s scientific programs

Maintain accurate job records and provide statistical reporting to more senior employees


Work with limited direction in a team environment

Provide on-the-job training for other team members

Assist team members to keep abreast of legislative changes and changes in projects

Participate in committees and/or working groups


Consult and liaise with stakeholders to achieve agreed outcomes

Draft replies to straightforward and less complex queries

Represent the team or work area and contribute to a range of forums, committees and roles

Compile data for the public in response to enquiries

Provide assistance to other projects within the agency under supervision

Provide advice and technical support in specific areas of project work

Liaise with internal stakeholders to obtain and provide data and assistance

Manage relationships with clients in the context of routine circumstances


Use the Microsoft Office Suite and other relevant software programs

Develop data gathering and management procedures and tools

Undertake research

Document problems and their resolution

Prepare draft documentation for review by senior team members

Maintain and use information databases to collate and present data and contribute to the development of reports

Manipulate data to enable the production of accurate and informative management information reports

Assist in the conduct of research and analysis including data base searches and contribution to statistical reports on relevant program activities


Develop and maintain knowledge and expertise in relation to professional skills

Contribute to the implementation of systems improvement initiatives

Contribute to ideas that present scientific concepts and information for public dissemination

Assist in continuous improvement, including the development of new processes





As an APS Level 5 (APS 5), an employee may be required to undertake specialist or technical

research and analysis, conduct investigations and provide advice based on an examination of

technical information. An APS5 may have responsibility for on-the-job coaching or management of

lower level employees and may be responsible for managing employee performance, allocating work,

and identifying training needs. Employees may have a public contact role and may be required to

communicate with and provide advice to a wide variety of stakeholders and external stakeholders.

The role may contribute to longer-term planning for the work area or section. Employees may also be

required to undertake procedural, clerical, administrative support or operational tasks including

detailed research and analysis activities. Employees at this level would normally be responsible for

organising their workflow, and making independent decisions relating to the area of responsibility,

under the support and general direction of a more senior staff member. Staff are expected to apply

principles and practices relating to workplace diversity, a safe working environment and workplace

participation.

Job context:



their role within the organisation.


plans

They will demonstrate a thorough understanding of the role and responsibilities of the

organisation




The requirement to exercise autonomy while working under the limited direction and guidance

of a more senior staff member

Decision-making within defined parameters that requires some reliance on judgement, skills

and knowledge and that may have an impact on outcomes for the work area, its internal and/or

external stakeholders


The need to work as an effective leader or member of a team and to support lower level

employees in achieving their goals

Responsibility for the quality of work undertaken and decisions made by the team

Provision of training to new team members and subordinate staff

Level of expertise

The conduct of specialist activities under supervision

The provision of specialist advice to internal and external stakeholders that is supported by

assistance and guidance from other experts

The application of methodologies and the provision of advice informed by documented

precedents and procedures



The need to liaise and negotiate with both internal and external stakeholders

A need to respond well and quickly to internal and external stakeholders, with an emphasis on

the ability to communicate effectively

The need to represent the organisation or work area in a range of forums


Contributing to changes in workplace practices and business improvement strategies

Responsibility for planning and achieving own and team work goals

Responsibility for managing and organising work in the context of competing priorities



Assist in developing plans for work area and strategic planning for longer term initiatives and projects

Assist in and support staffing processes

Develop and maintain datasets to corporate objectives, standards and practices

Maintain records and prepare reports

Ensure work areas are maintained to standards

Assist in developing efficient and robust processes within the agency

Provide administrative assistance to the section, including handling of invoices, credit card transactions and cab charge

Manage systems (e.g. e-learning system) and prepare reports for senior leaders

Routine operation, maintenance and repair of instruments under supervision and guidance

Assist with the preparation and delivery of events, including responsibility for minor administrative tasks

Co-ordinate the allocation and submission of briefs, reports and Budget Statements for the agency

Assist with Section responsibilities including logistics for public events

Provide key support, including laboratory and technical support, to the agency’s scientific programs

Provide executive support including travel arrangements, diary and appointments, and secretariat support

Assist in the preparation of procedural or technical manuals and guidelines

Undertake event co-ordination activities for the agency


Work with team members to provide services to external and internal clients

Work with other members of a team and stakeholders to achieve objectives

Provide technical supervision of staff and oversee the work of junior staff as required

Assist and coach less experienced employees, provide mentoring and coaching

Participate in and contribute to committees and/or working groups

Work in a team with technical and scientific staff


Report to project partners outside of the agency as required

Provide data to the public and industry as an ongoing core function of the agency

Process straightforward client queries and requests for data and respond to industry, government, universities and the public

Search relevant databases and provide quotes to clients for data transfer and handling

Seek feedback from clients and provide advice to management on the quality and satisfaction of client service

Provide assistance, information and advice to own and other projects within the agency

Assist in the delivery of datasets and products to internal and external clients

Liaise with stakeholders to obtain and provide data and assistance

Prepare samples for the agency and external clients

Manage relationships with clients, including in the context of non-routine circumstances

Represent the team or work area within and outside of the agency including at workshops, meetings, seminars and conferences

Provide advice and technical expertise in specific areas of project work



Draft information packages and other communications products


Use analytical instruments and associated software applications and relevant equipment

Process analytical results and present data into formats suitable for scientific interpretation

Document the solutions to problem that have been resolved

Enter data into corporate and project databases and undertake data quality assurance on relevant products

Maintain accurate job records and provide statistical reporting to more senior employees

Oversee databases and compile reports for more senior employees

Collate data for packaging and despatch to clients

Archive data and samples and provide data support for relevant projects

Report discrepancies in data sets

Compile, analyse and generate graphical presentations of data relevant to area of expertise

Co-ordinate preparation of a range of reporting documents, including weekly portfolio milestones, monthly reports, the Annual Report

Process samples using a variety of techniques

Utilise software applications to present data in formats suitable for scientific interpretation

Perform research work and analysis including contribution to the preparation of reports on relevant program activities and/or project milestones

Produce outputs to defined specifications and standards


Develop new methods to improve work processes

Undertake activities to develop knowledge and expertise in relation to professional skills

Contribute to the implementation of systems improvement initiatives

Develop metacontent to describe the content of data systems for users

Develop and maintain technical documentation

Develop creative ideas that present scientific concepts and information for public dissemination

Contribute to continuous improvement, including the development of new strategies and processes

Assist with the production and quality assurance of products for dissemination





As an APS Level 6 (APS 6), an employee will be required to work independently with limited direction,

allowing for the exercise of both initiative and judgement in undertaking their duties and in the

application of practices and procedures. APS6 employees may provide detailed technical and

professional advice in relation to complex problems. They may have management responsibilities

requiring the setting of priorities and monitoring workflow and resources, such as managing employee

performance and identifying training needs. The role may also involve assisting in strategic planning,

program and project management. They may liaise with a range of stakeholders in a representational

role. Staff are expected to apply principles and practices relating to workplace diversity, a safe

working environment and workplace participation.

Job context:





plans

They will demonstrate a comprehensive understanding of the role and responsibilities of the

organisation




The independent production of high quality work and the provision of accurate advice with

limited instruction or guidance

Decision making that is substantially dependent on judgement, skills and knowledge and that

can have a significant impact on outcomes for the work area and stakeholders


A need to work as an effective leader or member of a team, including providing coaching,

mentoring, support and supervision to team members

Accountability for the quality of work undertaken and decisions made by the team, where the

employee is in a supervisory role

Level of expertise

The provision of specialist advice and administrative support that is informed and directed by

sound knowledge in specific areas

The need to engage in interpretation and to apply sound judgement where documented

precedents and procedures are not available

A need for the capacity to research, analyse and interpret complex information



Representing the organisation and/or work area in liaising and negotiating with stakeholders

and stakeholder groups

Representing the organisation and/or work area in a range of forums, including conferences,

seminars, meetings, and cross-agency activities


Responsibility for proactive and timely identification of risks and issues

Making contributions to changes in workplace practices and to business improvement

strategies

Responsibility for managing and organising own and team’s work in the context of competing

priorities, including contribution to strategic planning



Develop and implement plans for work area, and contribute to strategic planning for longer term initiatives and projects

Participate in staffing processes

Monitor workflow and resource use within a work area

Contribute to the development of agency processes

Support the management of contract and service agreements

Provide services and support to other staff in the agency including responding to internal enquiries

Maintain records and prepare reports

Manage budgets and maintain financial records

Conduct quality assurance and quality control on products and processes

Identify training needs and develop and deliver training to meet specific needs

Provide comprehensive technical support to user areas and senior management

Contribute to the agency’s scientific programs

Perform routine equipment maintenance

Undertake preparation and archiving of data and laboratory samples

Undertake procurement and purchasing of parts, equipment and/or data

Provide event coordination advice and information

Develop and support robust and accurate monitoring and data collection systems


Participate in recruitment and selection processes

Liaise with a range of internal clients, teams and service providers to meet defined outcomes

Develop and maintain effective communications within the agency

Provide technical supervision and training of staff and oversee the work of junior staff

Provide mentoring and coaching to more junior staff

Provide scientific supervision and training of staff

Provide clear, fair, accurate and timely feedback to staff

Operate under limited supervision

Work with other members of a team and stakeholders to achieve objectives

Provide leadership to the team as required

Manage underperformance



Communicate, liaise and work collaboratively with external clients and service providers

Provide services, information and support to external clients including responding to external enquiries

Provide information to the public, Government, and other institutions

Represent the agency to other Australian government agencies and external stakeholders

Prepare national assessments and technical advice to external stakeholders

Provide reporting to external project partners

Facilitate partnerships with a wide range of stakeholders at all levels of government and with industry and research organisations

Liaise with stakeholders, landowners, technical and scientific staff in relation to specific projects

Prepare and provide technical advice to other government agencies

Contribute to the agency’s communication strategy

Utilise precision instrumentation and equipment including undertaking design, repairs and maintenance

Analyse and report on stakeholder feedback from a number of sources

Develop processes to meet the changing needs of the agency and clients


Develop and manage project plans, including evaluation reporting

Undertake and manage projects of a technical and specialised nature and analyse, integrate and evaluate technical information

Design and undertake laboratory experiments

Undertake scientific analysis

Analyse and integrate scientific data to interpret or assess resources

Analyse and report on evaluation data

Perform internal audits

Report results in the form of presentations, project reports and peer-reviewed publications

Manage relevant databases and data delivery systems

Contribute information and data for briefs and corporate reports

Perform laboratory work and data preparation

Perform reproducible results with ongoing high precision and accuracy

Use analytical instruments, software applications and relevant technical instruments and equipment

Prepare and analyse information obtained from a variety of sources; process analytical results and compile data into formats suitable for scientific interpretation

Undertake risk research and make risk assessments

Plan, manage, co-ordinate and report on operations and agency related field activities

Maintain expert knowledge in relevant technical or scientific areas including relevant industry developments and standards

Deliver key data and information to address issues relating to the core technical and scientific work of the agency


Develop new methods to improve work processes

Develop and manage new databases

Develop technical standards and meta-data standards

Develop or refine analytical procedures and methods

Develop information systems methods and solutions for data analysis and presentation

Maintain professional knowledge and continue to develop knowledge and expertise in relation to professional skills

Maintain and foster corporate knowledge

Produce quality analyses, maps and related products and outputs

Develop creative ideas that present scientific concepts and information for public dissemination

Develop, evaluate and improve data collection and analysis methods for technical applications

Contribute to the identification and implementation of systems improvement initiatives

Develop, produce and coordinate the agency’s promotional and educational material and information for printed and digital distribution

Publish hazard alerts and implement results from hazard and risk research

Monitor the production and quality assurance of products for dissemination



EXECUTIVE LEVEL 1 (OR EQUIVALENT)


As an Executive Level 1 (EL 1), an employee exercises a considerable degree of independence and

performs a leadership role. The role may involve producing high- quality professional, scientific and

technical advice, engaging in complex problem solving, the development of new solutions and the

management of complex issues. Staff may be responsible for furthering scientific progress within an

area of expertise. They may have responsibility for managing one or more work teams or may co-

ordinate and undertake detailed projects that impact on strategic or operational outcomes for the

organisation. Staff are expected to apply principles and practices relating to workplace diversity, a

safe working environment and workplace participation.

Job context:

Generally, the work of an EL 1 is characterised by the following features:




plans

They will demonstrate an extensive understanding of the role and responsibilities of the

organisation




A high level of independence with a concurrent need to resolve issues and deliver quality

outcomes

Decision making that is substantially dependent on the employee’s skills, knowledge and

judgement, at times in areas that may pose a risk to the organisation

Responsibility for providing scientific or technical leadership within a relevant discipline or

technical area


Responsibility for mentoring and leading a team, including the planning and monitoring of work

processes, quality assurance and decision making

Lead or work as part of a team with responsibility for a major or critical agency capability

Provision of specific professional supervision where required

Level of expertise

Provision of a high level of specialist, professional or technical advice and administrative

support

The need to engage in interpretation and to apply sound judgement in novel situations

Provision of expertise within an area of specialisation or across a broad range of activities

potentially relating to the work of different program areas

A need for the capacity to research, analyse and interpret and provide advice on complex

information



Responsibility for actively managing key stakeholder relationships both within and outside the

organisation

Responsibility for representing the organisation at seminars, conferences, inter-governmental

and other forums


The need to adopt a strategic focus and to consider wider organisational implications when

making decisions

The need to manage and organise work in the context of competing priorities and strategic

directions

Significant contribution to innovation, changes in workplace practices and business

improvement strategies

Primary Responsibilities –the work of an EL 1 may comprise some or all of the following:


Develop and implement work area plans to meet demands and respond to change, providing

strategic direction for work area and allocating resources

Prepare reports, briefing papers, speeches, correspondence and discussion papers for

presentation to senior employees and the Executive

Produce material for review and publication

Develop and implement technical documents and solutions

Monitor project milestones and deliverables and provide relevant timely oral and written reports


Monitor quality assurance practices and risk assessment and risk management activities

Oversee, maintain and analyse initiatives that incorporate a broad understanding of contextual

issues

Undertake a range of corporate functions including contract management, project

management, finance, human resources, procurement and information and communication

technology within a work area

Oversee and manage technical or ICT systems

Manage contract and service agreements

Prepare briefs and corporate reports and documentation

Develop and revise internal standards and systems and follow and promote their use

Exercise delegations in accordance with legislation and guidelines


Manage recruitment and staffing processes, including the preparation of selection reports

Oversee the work of a team and provide advice and assistance to team members

Provide leadership and management to employees, including developing, coaching and

mentoring staff

Provide clear, fair, accurate and timely performance feedback and manage underperformance

Monitor team understanding of and compliance with agency information management

instructions guidelines and principles



Manage complex client relationships and resolve complex and sensitive client service issues

Negotiate with clients to resolve problems of a sensitive or difficult nature

Negotiate and liaise with external agencies and collaborators to ensure positive outcomes

Ensure continuity of service delivery

Liaise with internal and external stakeholders at national and international levels

Provide specialist advice to internal and external stakeholders on complex matters in area of

specialisation

Represent the agency at external and cross-agency forums and at conferences and seminars

Promote products and research through intra-agency communications, including briefs, articles

and seminars

Manage projects that have an organisation-wide or cross-stakeholder impact

Report on program and project outcomes to executives, management and stakeholders

Liaise with relevant professional bodies and associations

Coordinate and undertake reviews and provide detailed analyses and advice

Collaborate with members of multi-disciplinary project teams in the acquisition, interpretation

and dissemination of technical data

Prepare reports, scientific papers and other technical advice for written and oral presentations

for the benefit other Australian Government agencies and the international scientific community


Plan, implement, monitor and evaluate project initiatives within a team or specialist area

Provide expert technical advice or interpretation on more complex scientific and technical areas

Prepare research proposals

Prepare complex and/or sensitive correspondence and corporate documentation, including

technical reports, submissions, proposal papers and records

Prepare scientific documents

Make use of the agency’s project management practices and policies in planning and

undertaking project work

Analyse program performance and prepare reports on program achievements and team

performance


Anticipate and assess the impact of changes in Government policy and technology and initiate

and contribute to appropriate responses

Co-ordinate scientific or technical testing, analysis and evaluation

Undertake complex research in area of specialisation

Review and analyse proposed project proposals and scientific/technical products

Conduct peer review of externally produced scientific and technical material

Collate existing data to aid analysis and make recommendations

Maintain expert knowledge in relevant technical areas including relevant industry developments

Manage, undertake quality control, process and archive technical data and information



Develop and ensure delivery of specialist services and products to clients

Maintain professional knowledge and continue to develop knowledge and expertise in relation

to professional skills

Maintain knowledge of relevant legislative and reporting requirements, Australian and

international standards, quality assurance procedures and best practice models

Maintain and foster corporate knowledge

Provide training, mentoring and development opportunities for other members of staff in the use

of new techniques

Develop and deliver education and information services in area of expertise

Oversee quality assurance mechanisms for products

Identify, establish and implement system improvement initiatives

Prepare succinct materials for technical and non-technical audiences

Contribute to the implementation of projects, including undertaking both desktop and field-

based investigations

Conduct innovative and collaborative research to develop an improved understanding of

processes that drive patterns in technical area of expertise



EXECUTIVE LEVEL 2 (OR EQUIVALENT)


As an Executive Level 2 (EL 2), an employee operates with a significant degree of independence and

performs an important leadership role. Employees will be responsible for managing significant

elements of the organisation’s operations and will contribute to the achievement and planning of

organisational objectives. Employees will provide a high level of detailed professional and technical

advice in relation to complex problems and may be expected to maintain a very high level of

professional expertise and standing in their field. They may have responsibility for leading a work

team or teams; or for co-ordinating and assuming responsibility for complex or sensitive projects or

work programs that have strategic scientific and/or operational significance. They may provide a high

level of advice to senior management and external stakeholders. Employees at this level would be

expected to have responsibility for managing and leading change and an active role in the

implementation of the organisation’s strategic direction. Staff are expected to apply principles and

practices relating to workplace diversity, a safe working environment and workplace participation.

Job context:

Generally, the work of an EL 2 is characterised by the following features:




plans

They will demonstrate an extensive understanding of their role and responsibilities of the

organisation




A high level of autonomy in decision making and a requirement to monitor product delivery

Decision making that is highly dependent on the employee's knowledge, skills and judgement,

at times in areas that may pose a significant risk to the organisation

A requirement to manage a budget for an area of responsibility with delegated control over the

use of allocated funds


Responsibility for leading and managing a work team or section and for leading technical

change in their area of subject matter expertise

Responsibility for leading and managing work in relation to a major organisational capability

Responsibility for the quality of work undertaken and decisions made by the work area and for

the achievement of project outcomes


Level of expertise

The maintenance and provision of a high level of specialist, professional and technical advice in

relation to novel, complex matters across a broad range of technical disciplines

A need to apply significant professional knowledge and judgement across several scientific

disciplines or fields directly relevant to the work area and in relation to highly complex

professional work

A requirement to ensure that employees maintain specialist, professional and technical

expertise


information


Responsibility for liaising, engaging and managing relationships with stakeholders and a need

to establish and maintain internal and external networks

Responsibility for representing the organisation in external forums


A requirement to make a fundamental contribution to the scientific objectives of the agency,

demonstrating a very high level of originality, innovation and creativity

Accountability for the establishment of priorities and the achievement of required corporate

outcomes within area of responsibility

Significant responsibility for recommending strategic directions and implementing operational

strategies aimed at achieving broad organisational objectives

Sound decision-making and judgement with a focus on research and analysis and the ability to

identify potential risks

Primary Responsibilities –the work of an EL 2 may comprise some or all of the following:


Provide strategic direction to a business area, including developing strategies, priorities and

work practices to achieve agency objectives

Develop plans and associated communication documents

Define resources requirements and develop appropriate strategies for the use of resources


Manage multiple projects and co-ordinate cross-program and collaborative activities

Define project objectives and oversee quality control throughout the life of the project

Oversee the achievement of project milestones and deliverables and the production of relevant

and timely reports

Oversee quality assurance practices and risk assessment and risk management activities

Oversee and prepare a range of written material such as business cases, submissions, briefs,

and corporate documentation

Exercise delegations in accordance with legislation, guidelines and executive instructions and

policies

Manage corporate functions within a work area or section

Provide strategic advice to the Executive and the Minister, contributing to and supporting the

agency’s strategic direction in area of specialisation

Oversee the management of contracts and inter-agency agreements




mentoring employees


the delegate

Coordinate the efforts of team members to achieve section objectives

Estimate and identify resources needed and assign responsibilities

Supervise project team members and contractors/consultants

Oversee a professional work unit and provide expert advice and assistance to team members

performing specialist, professional work


Resolve very complex and sensitive clients service issues in escalated cases

Coordinate the efforts of third party collaborators in order to deliver outcomes

Define project scope, goals and deliverables in collaboration with project board and

stakeholders

Communicate project expectations to team members and liaise with stakeholders to ensure

objectives are met

Oversee the development and delivery of specialist services to clients

Negotiate and liaise with external stakeholders to ensure positive client outcomes

Liaise, consult and negotiate with other Government, industry and other collaborators on a

range of complex technical and policy issues

Provide strategic input to senior employees and the Executive

Represent the agency at conferences, meetings and seminars, internationally and nationally

Negotiate at senior levels with external organisations and agencies

Promote and manage relationships and key strategic alliances with internal and external

stakeholders, community groups, business sponsors and service providers

Co-ordinate cross program and collaborative activities



Plan, implement, monitor and evaluate initiatives within a section or specialist area

Provide high level specialist technical/professional advice on specific issues

Plan, execute, and manage a diverse range of projects

Analyse program performance and prepare reports on program achievements and work area

performance

Manage change in scope, identify risks and issues and devise contingency plans

Analyse program performance in specific scientific, operational or technical areas

Prepare and review research proposals, including those with national and international scope

Apply and adapt scientific principles, techniques and methods in the investigation of new and

difficult problems


Anticipate and assess the impact of changes in Government policy and initiate and contribute

to appropriate responses


Lead and manage change, analyse performance and take responsibility for continuous

improvement processes

Manage, lead and deliver on projects of a technical or specialised nature

Plan, implement, monitor and evaluate project or program initiatives within a section or

specialist area

Oversee and prepare high level technical/scientific reports and peer-reviewed publications

Oversee and contribute to the development and implementation of reports documents for

review and publication

Oversee the quality of science reports

Oversee scientific, professional or technical testing, analysis and evaluation

Undertake more complex research in area of specialisation, including communication of results


Identify research problems and undertake scientific research requiring a high level of originality,

innovation and creativity

Oversee the development and delivery of specialist services, processes and products to clients

Make a significant contribution to a body of professional knowledge within a specific field at an

international level


to professional skills

Maintain a high level of knowledge of relevant legislative and reporting requirements, Australian

and International standards, quality assurance procedures and best practice models

Oversee the development of Standard Operating Procedures

Develop new technical protocols or innovative research that is used by others at national or

international levels

Report on project and program objectives and outcomes

Ensure employees are educated in correct decision making and quality control practices

Apply work knowledge, precedent and established procedures and guidelines to situations

involving a high level of complexity and sensitivity which require considerable interpretation and

analysis

Provide high level analysis and design of technical solutions and co-ordinate implementation

across the agency



EXECUTIVE LEVEL 2.7 (OR EQUIVALENT)


As an Executive Level 2.7 (EL 2.7), an employee takes on a significant degree of leadership within

the organisation and in an environment characterised by complexity, ambiguity and risk. Employees

will be responsible for managing significant elements of the organisation’s operations, supporting the

Executive in discharging the duties of government and program delivery, and will contribute to the

achievement and planning of organisational objectives. Employees will provide a high level of detailed

professional and technical advice in relation to complex problems and may be expected to maintain a

very high level of professional expertise and standing in their field. They may have responsibility for

leading a group; or for co-ordinating and assuming responsibility for complex projects or work

programs that have strategic scientific and/or operational significance. They may provide a high level

of advice to the Executive and regularly represent the organisation at a high level with external

stakeholders. Employees at this level would be expected to have responsibility for managing and

leading change and an active role in guiding and implementing the organisation’s strategic direction.

Staff are expected to apply principles and practices relating to workplace diversity, a safe working


Job context:

Generally, the work of an EL 2.7 is characterised by the following features:




plans

They will demonstrate an extensive understanding of their role and responsibilities of the

organisation




A high level of autonomy and accountability in decision making and a requirement to monitor

product delivery

Decision making that is highly dependent on the employee's knowledge, skills and judgement,

at times in areas that may pose a significant risk to the organisation

A requirement to manage a budget for an area of responsibility with delegated control over the

use of allocated funds


Responsibility for leading and managing a group and for leading technical change in their area

of subject matter expertise

Responsibility for leading and managing work in relation to a major organisational capability

Responsibility for the quality of work undertaken and decisions made by the work area and for

the achievement of project outcomes


Level of expertise

The maintenance and provision of a high level of specialist, professional and technical advice in

relation to novel, complex matters across a broad range of technical disciplines

A need to apply significant professional knowledge and judgement across multiple scientific

disciplines or fields directly relevant to the work area and in relation to highly complex

professional work

A requirement to ensure that employees maintain their specialist, professional and technical

expertise


information


Responsibility for establishing, developing, and managing relationships with stakeholders and a

need to establish and maintain internal and external networks across both government and

scientific disciplines

Responsibility for representing the organisation in a variety of external forums (e.g.,

government, industry, public and academia)


A requirement to make a fundamental contribution to the scientific objectives of the agency,

demonstrating a very high level of originality, innovation and creativity

Accountability for the establishment of priorities and the achievement of required corporate

outcomes within area of responsibility

Significant responsibility for shaping strategic directions and implementing operational

strategies aimed at achieving broad organisational objectives

Sound decision-making and judgement with a focus on research and analysis and the ability to

identify potential risks

Primary Responsibilities –the work of an EL 2.7 may comprise some or all of the following:


Provide strategic direction to a business area, including developing strategies, priorities and

work practices to achieve agency objectives

Guide development of plans and associated communication documents

Define and harness resources requirements and develop appropriate strategies for the use of

resources

Design and implement the agency’s scientific programs

Lead and oversee management of projects and actively seek out and co-ordinate cross-

program and collaborative activities

Be accountable for program objectives, the achievement of program deliverables and quality

assurance practices

Oversee and prepare a range of written material such as business cases, submissions, briefs,

and corporate documentation

Exercise delegations in accordance with legislation, guidelines and executive instructions and

policies


Manage corporate functions within a group/business unit or across groups / business units in

collaboration with others

Provide strategic advice to the Executive and the Minister, contributing to and supporting the

agency’s strategic direction in area of specialisation

Oversee the management of contracts and inter-agency agreements

Develop and implement mission / goal of group and ensure all team members are working

towards that goal / outcome



mentoring employees, actively supporting staff development


Initiate and oversee recruitment and staffing processes and provide recommendations to the

delegate

Coordinate the efforts of sections to achieve group/business unit objectives

Estimate, identify and harness resources needed and assign responsibilities, determining

priorities, and distributing and allocating resources across the group

Supervise section leaders/project leaders and contractors/consultants

Lead and develop a group and provide guidance and support to group team members

performing specialist, professional work


Resolve very complex and sensitive clients service issues in escalated cases

Lead, guide and monitor the efforts of third party collaborators in order to deliver outcomes

Guide development of project scope, goals and deliverables as a member of project board and

in collaboration with stakeholders

Communicate strategic agenda to group members and liaise with stakeholders to ensure

objectives are met

Oversee the development and delivery of specialist services to clients

Negotiate and liaise with external stakeholders to ensure positive client outcomes

Liaise, consult and negotiate with Government, industry and other collaborators on a range of

complex technical and policy issues

Provide strategic input to other senior employees and the Executive

Represent the agency at a high level at conferences, meetings and seminars, internationally

and nationally

Negotiate positive outcomes at senior levels with external organisations and agencies

Promote and manage relationships by forming key strategic alliances with internal and external

stakeholders, community groups, business sponsors and service providers

Seek out, guide and develop cross program and collaborative activities




Lead, plan, implement, monitor and evaluate initiatives within and across groups

Oversee provision of high level specialist technical/professional advice on specific issues

Develop, lead, and execute a diverse range of projects to achieve common goals

Analyse program performance and prepare reports on program achievements and work area

performance

Manage change in scope, identify risks and issues and devise contingency plans

Analyse program performance in specific scientific, operational or technical areas

Initiate, guide, develop, and review research proposals, including those with national and

international scope

Adapt scientific principles, techniques and methods in the investigation of new and difficult

problems


Anticipate and assess the impact of changes in Government policy and initiate and develop

appropriate responses

Lead and manage change, analyse performance and take responsibility for continuous

improvement processes

Manage, lead and deliver on projects of a technical or specialised nature

Lead, plan, implement, monitor and evaluate project or program initiatives within and across

groups

Guide, oversee, and prepare high level technical/scientific reports and peer-reviewed

publications

Oversee and contribute to the development and implementation of reports documents for

review and publication

Oversee and promote the quality of science reports

Oversee scientific, professional or technical testing, analysis and evaluation

Initiate and guide development of the undertaking of more complex research in area of

specialisation, including communication of results


Identify research problems and develop scientific research requiring a high level of originality,

innovation and creativity

Oversee the development and delivery of specialist services, processes and products to clients

Make a significant contribution to a body of professional knowledge within a specific field at an

international level, including through the work of others


to professional skills, including through the development of

others

Maintain a high level of knowledge of relevant legislative and reporting requirements, Australian

and International standards, quality assurance procedures and best practice models

Determine the requirement and direct the development of Standard Operating Procedures

Initiate new technical protocols or innovative research that is used by others at national or

international levels

Report on project and program objectives and outcomes

Ensure employees are educated in correct decision making and quality control practices


Apply work knowledge, precedent and established procedures and guidelines to situations

involving a high level of complexity and sensitivity which require considerable interpretation and

analysis

Provide high level analysis and help shape the design of technical solutions and co-ordinate

implementation across the agency


Documents

GEOSCIENCE AUSTRALIA WORK LEVEL STANDARDS