GeorgiaFIRST Financials 9.2 Accounts Payable: How It Will Be
Different Jason Beitzel
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Agenda Where we are today A look at tomorrow
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Where we are today We are heavily modified 1099 - Bank Recon
ACH/EFT - Voucher Build Vendor - Spreadsheet upload Pay cycle-
Voucher Positive Pay- Matching Interface - Reports and queries
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Where we are today Check Printing Cannot print comments on
payment advice Replacing signature cards can be very difficult
SwiftView seems to workdepending on browser you are using. Save
file as workaround if SwiftView does not open from process
monitor
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Where we are today Electronic (ACH/EFT) file formats Modified
CCD+, CTX and PPD formats per Bank requirements No notifications
for ACH/EFT payments
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Where we are today Positive Pay Jason sends annoying e-mails
requesting you run POSPY pay cycle to completed status.Only 9
delivered POSPY pay cycles PS delivered positive pay page has lots
of mods. Potential issues for Institutions who run multiple check
pay cycles per day but only want to send one file to bank (pay per
file). Mail merges, workarounds, etc..
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A Look At Tomorrow Vendor is now Supplier on all PeopleSoft 9.2
pages. History of supplier name changes.
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A Look At Tomorrow Voucher - Related Documents
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A Look At Tomorrow Standardized Check Printing Recommendation
is HP/Troy check printer
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A Look At Tomorrow BI Publisher Check Printing Can print
Comments on Payment Advice PDF files eliminate need for SwiftView
New BOR Page for signature images No more signature cards Images
saved on server will be confirming this approach with audit Check
file in Report Manager More secure than process monitor
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A Look At Tomorrow Payment Comments
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A Look At Tomorrow Payment Comments
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A Look At Tomorrow PDF file Eliminate SwiftView
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A Look At Tomorrow Signature Images
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A Look At Tomorrow BOR Signature Page Info This will be under
BOR Accounts Payable navigation The page will have add/delete/view
functionality Signatures must be loaded as.png files Size
requirements are being determined One signature is the recommended
approach Signature images should be grayscale
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A Look At Tomorrow BOR Signature Page Info Question on
Security: AP Supervisors are typically granted security role
BOR_AP_SETUP_CONFIG. Is the AP Supervisor the person that you would
want to load and maintain the AP check signature images for your
institution?
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A Look At Tomorrow Pay Cycle Comments
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A Look At Tomorrow Pay Cycle Comments
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A Look At Tomorrow ACH/EFT Notification Enable Supplier e-mail.
Would Institutions like for ITS to populate?
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A Look At Tomorrow ACH/EFT Notification Pay Cycle setup
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A Look At Tomorrow ACH/EFT Notification Enable From e-mail
Recommended e-mail is [email protected].
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A Look At Tomorrow ACH/EFT Notification Pay Cycle
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A Look At Tomorrow ACH/EFT Notification We will remove the pay
cycle information and the Do Not Reply text from this e-mail
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A Look At Tomorrow ACH/EFT E-mail Advice Advice will include
Institution Name. Pay cycle info will be removed.
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A Look At Tomorrow Positive Pay New Bolt On Page Some
Institutions process multiple Check pay cycles per day Can produce
the positive payment file after each pay cycle Can produce one file
at the end of the day for all pay cycles This page will utilize our
current BORIF029 interface and our six current positive pay formats
Navigation is not changing for selecting which format to use
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A Look At Tomorrow Positive Pay New Bolt On Page Navigation
will be under BOR Accounts Payable All current security for the
Manual Positive Payment page should feed over to the new bolt-on
page. No more annoying e-mails from Jason about running partially
completed pay cycle to completion User can run this process Pay
Cycle and Sequence Number Payment Date
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A Look At Tomorrow Delivered WorkCenter Vouchers &
Payments
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A Look At Tomorrow Delivered WorkCenter Queries &
Reports
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A Look At Tomorrow WorkCenter hyperlink options users have the
ability to link to external sites. Recommended sites GAFirst-Fin
documentation, announcements, release info, training Fiscal Affairs
site BPM, DOAS, Dept of Audits Shared Services Helpdesk info,
status.usg.edu Any suggestions?
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A Look At Tomorrow File Attachments Size and File Types
TBD
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A Look At Tomorrow 1099 Processing Going back to delivered
functionality Most mods were performance related or convenience
mods Only mods we are keeping are related to Business Unit security
and reports. Update Vendor Withholding page run controls Pay Cycle
security Pay Cycle Manager BORRY010 - 1099 Reportable
Transactions
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A Look At Tomorrow Current Issue RESOLVED in 9.2 Document
Tolerance amounts incorrect when: PO is created and received. PO
Voucher is created and closed to restore the encumbrance. New PO
Voucher is created and run through Doc Tol process
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A Look At Tomorrow Budget Ref = Budget Period
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A Look At Tomorrow Workflow Options Budget Ref Approval Will
route to approver if: Budget Ref entered on Voucher Distribution
Line is different than current fiscal year If a PO exists and the
Budget Ref entered on the Voucher Distribution Line is different
than what is on the PO Distribution Line.
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A Look At Tomorrow Workflow Options Asset Approval (replacing
8.9 Mods) Will route to approver if: Account is an Asset account
and the Profile ID is blank Account ranges 800000 899999 OR Account
ranges 763000 743999 AND Amount is greater than $3,000 Profile ID
exists, but account is NOT an Asset account
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A Look At Tomorrow AP Payment Request Feature Using the Payment
Request users outside of Accounts Payable can initiate and summit a
non-purchase order invoice without any help from AP clerks. Because
we are up to date on support we will be able to provide users new
functionality like this moving forward without having to wait for
an application upgrade.
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A Look At Tomorrow The My Personalization link gives the user
the ability to turn off the AutoComplete for either the page or the
entire component Voucher template functionality Users have the
ability to specify what Chart Fields are displayed on the Invoice
Information page. Copy down functionality
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A Look At Tomorrow Reports All Crystal Reports will now be BI
Publisher Reports in PeopleSoft 9.2. All reports available in
Report Manager. APY2001 Check Register/Payment History by Payment
APY8056 Withholding to Send Detail Report APY2027 Remittance
Advice
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A Look At Tomorrow Questions???
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University System of Georgia Information Technology
Services