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GEORGETOWN SUMMER SESSIONS
2017 WELCOME PACKET
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Ta b l e o f C o n t e n t s
Welcome……………………………………………….
Pre-arrival instructions……………………..
Tips for summer sessions students…….
Student resources……………………………….
University systems………………...
Online tools……………………………...
University resources…………………
Important summer dates………...
After summer sessions………………………….
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Dear Summer Students,
We are so excited that you will be joining us this summer on the hilltop! There are lots of things in store for you, including rigorous classes with world-renowned faculty, events and activities on campus, and opportunities to explore the nation’s capital. At Georgetown Summer Sessions you can take up to twelve credits in just ten weeks, which is equivalent to taking a full course load in a fifteen-week fall or spring semester, and you will learn every-thing you normally would in those longer term classes. That means you can master a whole level of a foreign language at one of our foreign language institutes or complete an entire science sequence with the lab components.
We also offer community-based learning courses in conjunction with the Center for Social Justice, so you can incorporate community service into your summer experience. Finally, if your summer plans don’t include Washington, DC, we also offer select classes online, which means you can earn your Georgetown summer credits from almost anywhere in the world.
This welcome packet contains important details to get you started at Georgetown Summer Sessions, including the steps you will need to complete prior to arriving, tips to make the most of your summer with us, resources available to summer students, and some tips on what to do after you complete your studies with us.
If you have any questions, please contact Parent and Student Services by phone at (202) 687-7087.
Sincerely,
Georgetown Summer Sessions Staff
WELCOME TO GEORGETOWN SUMMER SESSIONS!
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1. COMPLETE YOUR ENROLLMENT CONFIRMATION:
Your first step towards joining us this summer is to complete an enrollment response form
confirming that you intend to enroll in Georgetown Summer Sessions courses. To com-
plete the enrollment response form, simply log in to your Apply Yourself account, locate
your official acceptance letter in the “Decision Status” section, and follow the instructions
in your acceptance letter to confirm that you will be attending Summer Sessions.
Please allow two to three business days for your confirmation to be processed and
for your status to be updated in our system. Once your status has been updated,
you will then have access to register for your courses, starting February 6th.
2. OBTAIN YOUR GEORGETOWN NET ID:
You will receive your NetID, temporary password, and
GUID (a unique nine-digit identification number beginning
with “8”) electronically. You will receive an email notifica-
tion asking you to login to your Apply Yourself account to
retrieve your Georgetown NetID, temporary password, and
GUID. You must select a permanent NetID password as
soon as possible. Visit the University NetID services web-
site at http://netid.georgetown.edu and select “Change
your NetID password.” If you have questions regarding
your NetID password or need assistance in resetting it,
contact the Student Help Desk at tech-
[email protected] or (202) 687-4577.
TO JOIN US THIS SUMMER, FOLLOW THESE STEPS:
Remember- all NetID and Net-ID passwords are the keys to
your confidential student infor-mation, such as registration
records, grades, etc. So keep both in a safe place and enroll in password station at https://password.georgetown.edu in
case you forget your password.
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3. COMPLETE YOUR REGISTRATION:
Registration begins February 6th. To register for your summer classes, simply follow these steps:
To register, go to http://myaccess.georgetown.edu.
Click on “MyAccess.”
You will then need to enter your NetID and password. All returning students will already have a NetID and password. If you do not remember your NetID and password, please call the UIS Help Desk at (202) 687-4577 for assistance or use password station.
Once you login to MyAccess, click on “Student” from the Main Menu and then click on “Registration.”
Click on “Registration (Add, Drop, or Waitlist Courses).” You may be asked to verify some personal information before you can proceed. Once you confirm this information, you may search the schedule or enter the CRN number (course ref-erence numbers are five digit numbers found on the schedule of classes next to the course title) for the course(s) you would like to take. Follow the prompts at the bottom of the screen to submit your registration.
If you would like to view your student schedule, you can do so by logging onto MyAccess at any time.
Having trouble registering? If you receive an error message in MyAccess that says you do not have access to services on your account, then your enrollment response form has not been fully processed yet. Please wait 2-3 business days for your enrollment response form to be processed before attempting to register. After that time, please call or email us if you continue to experience difficulties registering. If you have questions about your enrollment response form, please call your admissions repre-sentative at (202) 687-6299.
4. PAY FOR YOUR SUMMER COURSES:
To view and pay your bill, login to MyAccess and click on “Student Account” and simply follow the prompts to view your balance and pay electronically. Please note: The Office of Billing and Payment Services does not mail student invoices, so you must view your bill online.
If you register prior to April 1st, you will not see any tuition and fees balance on your account until April 2nd. If you register after April 1st, you will see your tuition and fees balance on your account twenty-four hours after you register.
To avoid being dropped from your courses or being charged a late fee, payment must be received prior to the first day of class. Please note that failure to pay out-standing student account balances will necessitate the forwarding of the account to a credit bureau and a collection agency. To view and pay your bill, please use MyAc-cess: http://myaccess.georgetown.edu/. You will need your NetID and password to login to MyAccess.
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5. OBTAIN YOUR GOCARD (IDENTIFICATION CARD):
All students attending Summer Sessions are required to carry their GOCard for identifica-tion purposes, to enter buildings, and to use the library and Yates Field House. New or replacement GOCards are issued only after registration is complete. Here are your instructions to obtain your GOCard:
Students are required to Email a medi-um-sized, passport-like photo as a .jpg file to the GOCard Office at [email protected] so that your card will be ready for you to pick up in the GOCard Office.
Photos must be submitted 30 days prior to start date of the session you plan to attend.
Submit photo for Session I by May 1
Submit photo for Session II by June 1
Include your first and last name as well as your NetID in the email.
The photo is part of your official student record, and can be used by Georgetown University for official purposes. Color photos should be either passport- or wallet-sized.
No hats or dark glasses. The GOCard office reserves the right to reject unsuitable photos.
A government-issued photo ID (driver’s license, passport, etc.) is required to pick up your card. The GOCard Office is located in Darnall Hall and is open Monday through Friday from 9:00 AM to 5:00 PM. For questions about your GO-Card, please e-mail [email protected], call (202) 687-2700, or visit http://
gocard.georgetown.edu/page/1242745661248.
.
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6. SUBMIT YOUR IMMUNIZATION FORMS:
If you are a new enrolling student and are under the age of 26 at the time of attendance, you are required by District of Columbia Law 2-30 to provide documentation of vaccina-tion or immunity from Diphtheria, Tetanus, Hepatitis B, Measles, Mumps, Rubella and Varicella. Students under the age of 18 must be vaccinated against polio. In addition, all students, regardless of age, are screened for tuberculosis by a risk assessment ques-tionnaire. Some students will also need a tuberculosis skin test. Georgetown University is required to cancel the registration of students who do not demonstrate compliance with the law.
If you have not already submitted this information to Georgetown’s Student Health Center, please go to http://shc.georgetown.edu/ and click on “Forms” on the left to down-load the 2016-2017 Immunization Certificate. After completion, send it to the Student Health Center; 3800 Reservoir Road, NW; Ground Floor, Darnall Hall; Washington, DC 20007. If you are unable to download this form or if you have any questions regarding immunizations, please contact the immunization line at (202) 687-3100 or the Student Health Center at (202) 687-4500. This form is due by the first day of class of the session in which the student is enrolled.
7. SECURE YOUR HOUSING (OPTIONAL):
On campus housing is available through the Office of Residential Living for Session I, Session II, and Full Session. Students may apply to live on campus in an apartment or townhouse with 3-4 other Georgetown Summer students. All apartments have Wi-Fi in-ternet and have shared living rooms, bathrooms, and kitchens.
Housing Applications will go live online on March 15, 2017. To apply, please visit http://studentliving.georgetown.edu/summer/individualhousing. All costs are applied to your student account in full at the time of application submission. Applications will close two weeks before the beginning of each session. For Session I & Full Session, applications will close on May 19, 2017 at 12 PM EST. For Session II, applications will close on June 23, 2017 at 12 PM EST Questions or Comments? Contact the Office of Residential Living at (202) 687-4560 or e-mail [email protected]. Learn more at :http://housing.georgetown.edu/summer/index.cfm.
Students who do not want to live on campus and prefer to experience life off-campus in one of the nearby residential neighborhoods can find useful information on the Off Cam-pus Living site. This office can provide guidance on finding roommates, rentals or sub-lets, as well as important tips on safety and transportation.
8. PURCHASE YOUR MEAL PLAN (OPTIONAL):
Please access the Georgetown University Dining Services website at http://georgetown.campusdish.com to review the meal plan options available this summer* on campus and the different retail dining locations throughout campus, including Starbucks. For questions regarding meal plans and their costs, please call (202) 687-3401.
* Please note Leo’s O’Donovan Hall will be under renovation during Summer 2017. Alternative dining facilities will be available throughout the summer for students interested in securing an optional meal plan.
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ATTEND SUMMER SESSIONS ORIENTATION:
Georgetown Summer Sessions hosts a mandatory orientation the Sunday before start of Session I and Session II. The orientation for Session I is scheduled for June 4th and the orientation for Session II is scheduled for July 9th. An invitation will be sent to all registered summer students via email.
All summer students are required to attend orientation, including new incoming first year and transfer students. At orientation, students will:
Meet the summer staff and other summer students
Hear from campus partners about resources available for students
Learn important policies and deadlines
Participate in small group activities with other summer students
Take a campus tour
CHECK YOUR GEORGETOWN E-MAIL:
Students can access their Georgetown email at http://apps.georgetown.edu. Please check your Georgetown e-mail account frequently for any updates from the Summer Sessions, your summer instructors, or the university. If you prefer to use your personal email address, then you must forward your Georgetown e-mail account to that existing account which you should check daily. You can log into your Georgetown e-mail account by visiting apps.georgetown.edu. To log into your account, you will need your NetID and password.
TIPS FOR MAKING THE MOST OF YOUR SUMMER:
STUDENT LIFE PROGRAMMING:
Summer students have access to variety of free activities and events when they attend Georgetown Summer Sessions. Located in the nation’s capital, students have unique opportunities to explore history, arts and entertainment, current affairs, and popular cul-ture on and off campus. To stay informed of all recommended and organized student life programming events and activities, follow us on Facebook, Twitter and Insta-gram, and make to sure to sign up for our newsletter containing specific details for up-coming events.
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GETTING TO GEORGETOWN:
There is extremely limited daily parking available on campus, but Summer Sessions students may be able to park in hourly parking spots in the Southwest Parking Garage located off of Canal Road. Street parking is also an option in the surround-ing residential neighborhoods. Please visit the Office of Transportation Management website at http://otm.georgetown.edu for visitor parking rates and information on street parking.
Please consider using the free Georgetown University Trans-portation Shuttle (GUTS) in lieu of parking on-campus. GUTS bus schedules and pick-up locations are posted at: http://otm.georgetown.edu/guts/index.cfm.
You may also consider using the Washington, D.C., Metrorail or Metrobus service to get to and from campus.
Track GUTS buses real time via mobile devices
with NextGUTS, part of the Georgetown
Mobile platform available on the App
Store or Google Play.
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BLACKBOARD:
Not all summer instructors will use Black-board (Bb), but to access Georgetown’s Bb site, simply login with your Georgetown Net-ID and password at https://blackboard.georgetown.edu. Please note that unless you are officially registered for a course that is using Bb, you will not see any courses in your Bb account.
MYACCESS:
MyAccess is Georgetown’s student portal. After accepting enrollment at Georgetown Summer Sessions, students may login to MyAccess at https://myaccess.georgetown.edu, us-ing their Georgetown NetID and pass-word. The first time a student logs in, he or she may be asked to verify information like address and telephone number. Please confirm or update this information so your student record is as accurate as possible. Students can register and add/drop classes, view and pay their student account, and request transcripts via MyAccess. They can also view their schedule and their final grades which are posted two weeks after the last day of class.
RESOURCES AND TOOLS FOR SUMMER STUDENTS
COURSE DESCRIPTION AND COURSE SYLLABUS
Georgetown Summer Sessions requests that all summer instructors publish a course description and syllabus online. Students may access both through the summer schedule of classes. Each summer course will have a blue hyperlink located above its meeting days and times that says “View Course Description.” The most current course description for the selected course will appear along with all available course syllabi. Please note that students will need to enter their Georgetown NetID and password before they can view, download or print a course syllabus.
Students are encouraged to reach out to the assigned course instructor if a summer syllabus is not posted.
SUMMER SCHEDULE OF CLASSES
Summer students should review the summer schedule of classes listed online at http://schedule.georgetown.edu.
Select either “Main Campus” or “Main Campus Distance Ed” (for online courses).
Search the schedule of classes by subject area, instructor, or course number.
Note the full course number and the course reference number (CRN) for use during registration.
View course meeting times and location. To see a campus map and a picture of the building in which your course is scheduled to meet, simply go to http://maps.georgetown.edu and search for the assigned building or building code in the box located at the top left of the page.
UN
IVER
SITY SY
STEMS
Canvas is a new course management sys-tem that your instructors may be using for your course sites. You can access Canvas from a web browser or via the
app (Android/iOS) for smartphones and tablets. To access Canvas, log in with
your NetID and NetID password.
Note: Contact your instructor directly to ask which platform will be used for
the summer courses.
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SUMMER SESSIONS WEBSITE
All summer students are expected to abide by the academic policies and deadlines out-lined on the Summer Sessions website. The summer academic calendar and tuition refund schedule are both available on this website along with helpful information for accepted stu-dents. Students can access the Summer Sessions website at http://summersessions.georgetown.edu.
GEORGETOWN UNIVERSITY HONOR SYSTEM
As a Jesuit, Catholic university, committed to the education of the whole person, Georgetown expects all members of the academic community, students and faculty, to strive for excellence in scholarship and character.
To uphold this tradition, the University community has established an honor system for all students. Summer students are bound by the regulations outlined in the Georgetown Uni-versity Honor System. All summer students should read and familiarize themselves with these regulations, which you can access at http://honorcouncil.georgetown.edu. A non-exhaustive list of prohibited conduct includes:
Cheating on exams and other assignments
Committing plagiarism
Using false citations
Submitting work for multiple purposes
Submitting false data
Falsifying academic documentation
Abuse of library privileges
Abuse of shared electronic media
Depending on the situation, the consequences of vio-lating the University Honor Code can include a letter of censure, notation on student tran-script, suspension, or dismissal from Georgetown University.
HOYALERT:
All students are strongly encouraged to sign up for HOYAlert, the university’s emergency notification system. In the event of a campus emergency or closure, text messages and other emergency notifications will be made automatically. Notifications may be made at any time as incidents occur, 24 hours/day, 7 days/week, 365 days/year. Receive notification of emergency information via email, text messaging and/or phone.
GEORGETOWN UNIVERSITY LIBRARY:
You may access the Georgetown University library locations and information, including online searches at: http://gulib.lausun.georgetown.edu/. To use any campus library facility, you will need to present your GOCard.
ON
LINE TO
OLS
Here are some quick tips to help you uphold the honor system:
Attend orientation and take the Honor Pledge
Complete the Scholarly Tutorial in Blackboard
Seek advice from the Academic Resource Center and from the Writing Center
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ACADEMIC RESOURCE CENTER
All summer students have access to the Academic Resource Center (ARC) on campus. Stu-dents can access ARC’s website at http://academicsupport.georgetown.edu for information on ARC’s academic support services, including study skills workshops, individual consulta-tions, and tutoring in introductory courses. Students with disabilities are strongly encouraged to contact the ARC before the start of classes to allow the office time to review their docu-mentation and to make recommendations for appropriate accommodations, including note takers, books on tape, extended time on tests, interpreting services, and enlarged texts, among others. There is a procedure for requesting an accommodation as well as a list of possible accommodations available upon request of the ARC.
We proudly support the role of Georgetown’s Office of Institutional Diversity, Equity, and Af-
firmative Action and do not discriminate or deny access to otherwise qualified students on
the basis of disability. Depending on their documentation, students with disabilities may be
eligible for reasonable accommodations and/or special services in accordance with the Re-
habilitation Act of 1973 and the Americans with Disabilities Act of 1990. For more infor-
mation, contact the ARC by phone at (202) 687-0100.
COUNSELING AND PSYCHIATRIC SERVICES
All summer students have access to Georgetown’s Counseling and Psychiatric Services (CAPS) which serves the mental health needs of those in the Georgetown community. Stu-dents can access the CAPS website at http://studenthealth.georgetown.edu/mental-health/ for guidance on how to make an appointment, and answers to frequently asked questions. Students are also encouraged to contact CAPS by phone at (202) 687-6985.
VETERANS SERVICES
Georgetown’s Veterans Office serves the student veterans as they apply to, attend and ad-vance beyond Georgetown. This includes help navigating the admissions process, applying for financial aid and the U.S. Department of Veterans Affairs education benefits, and aca-demic assistance. Students can access the Veterans Office website at http://georgetown.edu/campus-life/offices-resources/veterans/. Contact the Veteran’s Office by phone at (202) 687-2708 and by email at [email protected].
UN
IVER
SIT
Y R
ESO
UR
CES
WRITING CENTER
All summer students have access to the University Writing Center, a free service offered by
trained Georgetown University students and faculty. Regardless of how little or how much
progress you have made on an assignment, the Writing Center can help with all aspects of
the writing process and is intended to improve your own critical thinking, revision, and editing
skills.
Students can view hours and make an appointment with the Writing Center directly through
their website: writingcenter.georgetown.edu and by email at [email protected].
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SUMMER 2017 ACADEMIC CALENDAR
The table below is an overview of the important dates and deadlines listed above. All stu-dents must adhere to the dates listed below. Please note: all dates are subject to change.
IMPO
RTA
NT S
UM
MER
DAT
ES
SUMMER 2017 TUITION REFUND SCHEDULE
Tuition is 100% refundable only when the student drops a course during the designat-
ed add/drop period in each session. After that period, students will receive a percentage
refund of the tuition only, depending on when the student's dean signs the Add/Drop
form. Any fees associated with a course will not be refunded after the designated Add/
drop period.
Any refund will be computed according to the schedule below.*
ACADEMIC
CALENDARPRE-SESSION
1ST 6-WEEK
SESSIONSESSION I
CROSS
SESSION
(ONLINE)
2ND 6-WEEK
SESSIONSESSION II
FULL
SESSION
SCS DOWNTOWN
FULL SESSION
Registration
Begins*2/6/2017 2/6/2017 2/6/2017 2/6/2017 2/6/2017 2/6/2017 2/6/2017 2/6/2017
Payment
Deadline5/19/2017 5/19/2017 6/2/2017 6/2/2017 6/30/2017 6/30/2017 5/19/2017 5/19/2017
Late Registration 5/22/2017 5/22/2017 6/5/2017 6/5/2017 7/3/2017 7/10/2017 5/22/2017 5/22/2017
Classes Begin 5/22/2017 5/22/2017 6/5/2017 6/5/2017 7/3/2017 7/10/2017 5/22/2017 5/22/2017
Classes End 6/16/2017 6/30/2017 7/7/2017 7/28/2017 8/11/2017 8/11/2017 8/11/2017 8/20/2017
Last Day to
Add/Drop5/24/2017 5/26/2017 6/7/2017 6/12/2017 7/10/2017 7/12/2017 5/31/2017 5/30/2017
Last Day for
Pass/Fail***5/24/2017 5/26/2017 6/7/2017 6/12/2017 7/10/2017 7/12/2017 5/31/2017 5/30/2017
Last Day for
Credit to Audit**5/24/2017 5/26/2017 6/7/2017 6/12/2017 7/10/2017 7/12/2017 5/31/2017 5/30/2017
Last Day for
Withdrawal6/7/2017 6/16/2017 6/26/2017 7/10/2017 7/31/2017 7/31/2017 7/26/2017 8/17/2017
Undergraduate
Grades Due6/23/2017 7/7/2017 7/14/2017 8/4/2017 8/18/2017 8/18/2017 8/18/2017 8/27/2017
Graduate Grades
Due6/30/2017 7/14/2017 7/21/2017 8/11/2017 8/25/2017 8/25/2017 8/25/2017 9/3/2017
REFUND
SCHEDULEPRE-SESSION
1ST 6-WEEK
SESSIONSESSION I
CROSS SESSION
(ONLINE)
2ND 6-WEEK
SESSIONSESSION II FULL SESSION
SCS DOWNTOWN
FULL SESSION
Last day to
receive 100%5/24/2017 5/26/2017 6/7/2017 6/12/2017 7/10/2017 7/12/2017 5/31/2017 6/1/2017
Last day to
receive 80%5/26/2017 5/31/2017 6/12/2017 6/16/2017 7/13/2017 7/17/2017 6/9/2017 6/13/2017
Last day to
receive 70%5/31/2017 6/6/2017 6/16/2017 6/26/2017 7/20/2017 7/21/2017 6/22/2017 6/24/2017
Last day to
receive 50%6/2/2017 6/12/2017 6/21/2017 7/3/2017 7/26/2017 7/26/2017 7/3/2017 7/8/2017
Last day to
receive 40%6/7/2017 6/16/2017 6/26/2017 7/10/2017 7/31/2017 7/31/2017 7/26/2017 7/16/2017
No refunds after 6/7/2017 6/16/2017 6/26/2017 7/10/2017 7/31/2017 7/31/2017 7/26/2017 7/16/2017
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AFTER GEORGETOWN SUMMER SESSIONS...
All summer students will continue to have access to their Georgetown email and their student records via MyAccess after completing Georgetown Summer Sessions. How-ever, summer students will not have access to register for classes beyond the summer term for which they were admitted. Any summer students interested in attending Georgetown Summer Sessions again will need to re-apply. Below are some helpful resources for students who have completed Georgetown Summer Sessions.
APPLYING TO GEORGETOWN AS A NON-DEGREE FALL/SPRING STUDENT:
While Georgetown Summer Sessions matriculates non-degree students in the summer term, it does not admit non-degree students in the fall or spring semesters. If summer students are interested in attending Georgetown as a non-degree student in the fall or spring semester, please contact Undergraduate Admissions for undergradu-ate level classes or the School of Continuing Studies for graduate level classes.
Students can access information about taking undergraduate level courses as a non-degree student at http://uadmissions.georgetown.edu by clicking on “Applying to Georgetown” and then clicking on “Visiting Student Program.”
Students can access information about taking graduate level courses as a non-degree student at http://scs.georgetown.edu and clicking on “Degrees and Programs” and then clicking on “Visiting Non-degree Status.”
TRANSCRIPTS:
Should you want to obtain your official Georgetown University transcript upon viewing your summer course grades on MyAccess, you may order your transcript via MyAccess or by completing a Transcript Request Form and submitting it to the Univer-sity Registrar. Students can access the request form at http://registrar.georgetown.edu/forms/transcriptrequestformold.PDF. Students are encour-aged to submit transcript requests two weeks after grades have been posted.
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Georgetown Summer Sessions
3307 M Street NW, Suite 202
Washington, DC 20007
Phone: (202) 687-7087
Email: [email protected]
Web: summersessions.georgetown.edu
@GeorgetownSummerSessions
@WeAreGUSummer
@wearegusummer
