GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD … · Flynn, to award the manhole and sewer wet-well rehabilitation project to Dun-Right Services, Inc. for a total of $137,115.00

GEORGETOWN COUNTY WATER AND SEWER DISTRICT

BOARD OF DIRECTORS MEETING THURSDAY, JANUARY 9, 2020 - 6:00 PM PAWLEYS ISLAND CONFERENCE ROOM

PAWLEYS ISLAND, SC

AGENDA

I. CALL TO ORDER AND PROOF OF QUORUM (6:00 PM)

II. READING AND APPROVAL OF MINUTES (6:00 PM – 6:05 PM)

1. Minutes from December 12, 2019

III. NEW BUSINESS (6:05 PM – 6:20 PM)

1. Customer Adjustment Request – Peer

2. Pawleys Island WWTP SCADA System – Bid Results

3. Fluoridation of District’s Drinking Water

4. Variance Request

IV. PROJECT PLANNING AND REVIEW (6:20 PM – 6:30 PM)

1. Developer Projects: Status Report

2. Capital Improvement Projects: Status Report

V. EXECUTIVE DIRECTOR’S REPORT (6:30 PM – 6:40 PM)

1. November 2019 Financial Report

2. Quarterly and FYD HR Events

VI. EXECUTIVE SESSION (6:40 PM – 6:50 PM)

1. Discussion of COLA and Merit Increases in Employee Salaries – Board May Take Action

on Matters Discussed in Executive Session Upon its Return to Regular Session

VII. ADJOURN (6:50 PM)

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS – REGULAR MEETING

THURSDAY, DECEMBER 12, 2019 6:00 PM GEORGETOWN CONFERENCE ROOM

GEORGETOWN, SC

Board Members Present: Staff Present: William J. Schwartzkopf, Chairman Raymond Gagnon, Executive Director Richard Heath, Vice Chairman Tommie Kennedy, Assistant Executive Director Alice Barron, Secretary John Buck, Finance/Administration Services Director Sean Flynn, Assistant Secretary Dorothy Small, HR Manager Amanda Kirchmeyer, Engineering Manager Kendall Joy, Executive Assistant/HR Generalist Zach Webb, Billing and Collections Supervisor Kimberly Cano, Customer Service Supervisor Others Present: I. CALL TO ORDER AND PROOF OF QUORUM The Georgetown County Water and Sewer District Board of Directors met in a regular session in the board/conference room of the District’s Georgetown office located at 4145 Highmarket Street, Georgetown South Carolina, on Thursday, December 12, 2019. The agenda was publicly posted in the District offices and was emailed to the Coastal Observer, the Georgetown Times, and the Sun News. A quorum was verified and the meeting was called into session by order of Chairman William J. Schwartzkopf at promptly 6:00 PM. II. READING AND APPROVAL OF MINUTES The minutes of the Board Meeting held on November 14, 2019 were submitted for approval. There were no additions or corrections. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the minutes of October 10, 2019. The motion was approved unanimously. III. NEW BUSINESS

1. Proposed Board Meeting Schedule for 2020 Executive Assistant and HR Generalist Kendall Joy addressed the Board with a

proposed Board meeting schedule for 2020. She explained that according to District By-Laws and the SC Code regarding meetings of public bodies, the schedule must be published in a public newspaper in general circulation of the county and the District’s website. She noted that meetings can be rescheduled as the need arises. Without further discussion, William J.

Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to adopt the proposed meeting schedule for 2020. The motion carried unanimously.

2. Customer Adjustment Request - Lott Finance and Administration Services Director John Buck informed the Board of an

adjustment request submitted by Hamilton and Barbara Lott for a property on Atlantic Avenue in Pawleys Island. Mr. Buck explained there was a service line leak which caused water excess and sewer volume charges for the 394,400 gallons that passed through the meter during a one month period. He noted the repairs were made and a receipt for materials and an adjustment form requesting the adjustment from the owner is attached. The adjustment request met the District’s requirements. Mr. Buck recommended the Board grant the adjustment request for Mr. and Mrs. Lott’s account (29001520.00) in the amount of $3,143.40 for the water access and sewer volume charges. Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to grant the adjustment request for Mr. and Mrs. Lott’s account (29001520.00) in the amount of $3,143.40 for water excess and sewer volume charges. The motion was unanimously approved.

3. Contract Meter Replacement Proposal Billing and Collections Supervisor Zach Webb approached the Board with a proposal to

allocate $50,000 for meter replacements as pointed out in the FY2020 Capital Improvement Plan. Mr. Webb explained that $20,000.00 would replace approximately four to five large meters located in areas that present safety hazards for District staff. He further explained the remaining $30,000.00 would be allocated to replace approximately 220 standard meters along the Waccamaw Neck and approximately 130 standard meters at the north end of Pawleys Island due to age and condition. Mr. Webb noted as approved at the October 2019 meeting, the District will purchase meters from our approved supplier, Ferguson Waterworks for a total of $14,700.00. For meter installation, the solicitation for bids was advertised in accordance with the District’s procurement policy and posted on the District’s website. He noted that two bids had been received and G2 Utilities was the lowest responsive bidder at $42.00 per meter installed for a total of $14,000.00. Staff recommended adding a $1,300.00 contingency for a total installation cost not to exceed $15,300.00. Chairman William J. Schwartzkopf asked if the District always outsourced meter installations in the past, and Mr. Webb explained the Meter Department is in the process of replacing meters along the Waccamaw Neck, though more have been discovered during this process. He further explained that G2 Utilities will have more time and resources to replace meters along the north end of Pawleys Island because District personnel have already started to replace meters on the Waccamaw Neck. Vice Secretary Sean Flynn asked if meter replacements are documented in the District’s GIS. Mr. Webb explained that Staff is in the process of mirroring GIS with Logics, the system where meter replacements are documented, though most meters in need of replacement are older than when the District started to use these systems. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Secretary Alice Barron, to approve the contract proposal for G2 Utilities Inc. for installation of approximately

350 standard ¾” meters provided by the District at a cost not to exceed $30,000.00 for labor with the District supplying materials. The motion passed unanimously.

4. Landscape Maintenance Extension

Executive Director Raymond Gagnon approached the Board with a proposed existing contract extension with B & V Services, LLC for lawn and landscape maintenance at approximately 274 District facilities. Mr. Gagnon noted the agreement could be extended for two additional years if both parties agree but the current agreement is scheduled to expire December 31, 2019. He explained the contract rate is adjusted for a 1.3% increase in the average consumer price index (CPI) from the preceding year ending October, 2019 for a total of $80,914.23. He noted the total is based off work performed beginning January 1 2020 to December 31, 2020. Staff recommended awarding the contract extension to B & V Services, LLC for an additional year. Without further discussion, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Vice Chairman Richard Heath, to extend the landscape maintenance services contract with B & V Services, LLC for an additional year for a total of $80,914.23. The motion was approved unanimously.

5. Vertical Pump Rehabilitation

Executive Director Raymond Gagnon addressed the Board with the request for vertical

pump station rehabilitation. He reminded the Board that that the FY2020 Depreciation and Capital Replacement budget allocates funds toward the rotation of rehabilitating vertical turbine pumps. Mr. Gagnon explained that two pumps at the Pawleys Island WWTP and two pumps for water operations are scheduled for rehabilitation. The solicitation for bids was advertised in compliance with the District’s procurement policy and posted on the District’s website. Staff requested bidders include both rehabilitation and replacement costs for the project and an estimate for possible adders or unforeseen damage that is not visible until pumps are disassembled and inspected. He noted that one of the three bids received was rendered unresponsive and Charles R. Underwood, Inc. was the lowest responsive bidder for an estimated total of $125,043.50 to rehabilitate the vertical turbine pumps. The bid results are attached below and are made a part of these minutes. Staff recommends Charles R. Underwood rehabilitate the pumps for a total of $125,043.50. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Richard Heath, duly seconded by Assistant Secretary Sean Flynn, to award the pump rehabilitation to Charles R. Underwood, Inc. with the caveat that if any of the four pumps exceed 75% of possible adders after inspection, Staff’s recommendation will be to replace the vertical turbine pump(s). The motion carried unanimously.

Charles R. Underwood, Inc. AC Schultes of Carolina, Inc.

Pump Rehabs $60,181.50 $83,260.00 Possible Adders $64,862.00 $168,947.00

Total $125,043.50 $252,207.00

Pump Replacement Costs $154,316.40 $147,850.00

6. Manhole and Sewer Wet-Well Rehabilitation Project

Executive Director Raymond Gagnon addressed the Board with the results of recent bids for manhole and sewer wet-well rehabilitation. Mr. Gagnon explained the project consists of rehabilitating 39 manholes in Pawleys Island and Litchfield and two sewer pump station wet-wells located on Penny Royal Road due to ensure proper operation and performance. He noted that Staff discovered highly corrosive hydrogen sulfide gasses present in the District’s sewer collection system due to deterioration of the manholes and sewer wet-wells in those areas. The solicitation for bids was advertised in compliance with the District’s procurement policy and posted on the District’s website. He noted that two bids had been received and Dun-Right Services, Inc. was the lowest responsive bidder at $137,115.00 to be funded by the Depreciation and Capital Replacement fund. Chairman William J. Schwartzkopf accepted a motion from Secretary Alice Barron, duly seconded by Assistant Secretary Sean Flynn, to award the manhole and sewer wet-well rehabilitation project to Dun-Right Services, Inc. for a total of $137,115.00. The motion passed unanimously. IV. PROJECT PLANNING AND REVIEW

1. Developer Projects Status Updates

Assistant Executive Director Tommie Kennedy updated the Board on various developer

projects. Mr. Kennedy reported that several developer projects will be removed from next month’s report when their permits expire in December 2019. 1. Townhouses at Murrells Inlet

Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 34 multi-family units. Staff has received a preliminary sketch of the project. Project has construction permits from DHEC.

Forfeit to the District $0 Refund from District $0 2. Pond Road Tract

Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. Construction has begun.

Forfeit to the District $0 Refund from District $0 3. Hawks Nest Retreat Phase I

Located on Journeys End Rd. in Murrells Inlet, this project consists of 7 single-family lots. This will be a private collection system. The construction application was submitted to DHEC. Project is complete and will be removed next month.

Forfeit to the District $0 Refund from District $0 4. Carney Center

Located on Highway 17 Bypass, North of the intersection of 17 Bypass and Coral Bay Drive in Murrells Inlet, this project consists of 4 multi-unit commercial buildings. Staff has issued preliminary approval. Preliminary approval expires April 8, 2020.

Forfeit to the District $0 Refund from District $0 5. Indigo Trace

Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits issued. Waiting on a preconstruction conference.

Forfeit to the District $3,539 Refund from District $0 6. Marina Village Phase 2

Located on Landing Road in Litchfield Plantation, this project consists of 16 residential multi-family units. Waiting for conveyance issue to be resolved before taking the project over.

Forfeit to the District $0 Refund from District $0 7. Wimbledon Village Phase II

Located on Racquet Club Dr. behind the Health Point in Litchfield, this project consists of 9 three story multifamily building creating 108 one bedroom units. Staff has received a preliminary sketch of the project. No approvals have been given. New plan includes 19 single family lots. No approvals have been given.

Forfeit to the District $0 Refund from District $0 8. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Testing is complete. Waiting on conveyance documents. Forfeit to the District $0

Refund from District $0 9. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Preconstruction conference scheduled next week.

Forfeit to the District $9,184 Refund from District $0 10. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Staff has received a sketch plan of the proposed changes.

Forfeit to the District $0 Refund from District $0 11. Hammocks Cove at Pawleys Island Phase II & III

Located on Petigru Drive in Pawleys Island, this phase consists of 49 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Construction has begun.

Forfeit to the District $0 Refund from District $0 12. Mt. Carmel Baptist Church New Center

Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Construction has begun.

Forfeit to the District $0 Refund from District $0 13. Beneventum Plantation

Located off of Hwy 701 in Georgetown, the project consists of 161 single-family lots. Miller-Few Investments, LLC is the developer. The project has received construction approval. The DHEC permits expire December 11, 2019. Project will be removed next month.

Forfeit to the District $24,255 Refund from District $0 14. Greenfield

Located on Choppee Road approximately 1500 feet from the intersection of Highway 701, this project consists of 65 single-family lots. Staff has received a letter stating the developer’s wish to extend the project. The DHEC permits expire December 31, 2019. Project will be removed next month.

Forfeit to the District $12,025 Refund from District $0 15. Francis Marion Trailer Park

Located at the intersection of Browns Ferry Road and Highway 701, this project will serve an existing mobile home park with 18 spaces. The DHEC permits expire December 31, 2019. Project will be removed next month.

Forfeit to the District $2,604 Refund from District $0 16. Wedgefield Plantation – Dragoon and Goelet Courts

The project is located on Francis Parker Rd. near the intersection of King George Rd. in Wedgefield Plantation. The project consists of 24 single-family lots. The DHEC permits expire December 31, 2019. Project will be removed next month.

Forfeit to the District $4,440 Refund from District $0 17. Northgate (Grimes Property Georgetown)

This project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. The development will also tie GKCU into the District’s sewer system. Construction permit for sewer has been issued by DHEC.

Forfeit to the District $1,864 Refund from District $0

TOTAL RESIDENTIAL EQUIVALENT UNITS: 544 UNITS IN WACCAMAW NECK: 270 UNITS IN WEST GEORGETOWN: 274 If all of the projects on this list expire the developers would forfeit $57,911.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project. This is for information only.

2. Capital Improvements Projects: Status Report Engineering Manager Amanda Kirchmeyer updated the Board on various Capital

Improvement Projects. Miss Kirchmeyer introduced FY2020 CIPP Lining as a new project that will be focused on Litchfield Plantation and North Litchfield due to issues experienced with the gravity system. Murrells Inlet Water Tank

This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. The County has agreed to a long term lease on the tank site. Comments on the 60% of drawings for the water line improvements have been sent back to engineer. The District has received the County Land Agreement. Staff has received the tank drawings and specifications. We have received the DHEC Construction Permit and SC DOT Permit. We are still waiting on stormwater permitting. This project is scheduled to go out to bid next week with bid openings scheduled for January 22, 2020.

Carter’s Crossroads Water Improvement This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95% complete. S&ME has completing the wetland delineation for the environmental review and it has been submitted to USACE. The District received the DHEC construction permit. The COG has submitted the Environmental Review to Department of Commerce for their approval. Staff is also working on bidding documents. Bids were received on August 6th. A Pre-Construction meeting was held on October 23rd. The contractor has completed main line installation along Dennis Drive and has installed approximately 50% along Choppee.

Pump Station 304 Bypass / Re-Route

This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre-qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun. Staff has started conversation with property owners about easement acquisition. Staff is expecting 60% drawings to review by March 15th. Staff has reviewed drawings and met with the engineers on April 3rd. The section under the proposed bike path is complete. We have received the DHEC Construction Permit and OCRM certification. We are still waiting on encroachments for the County and SCDOT as well as stormwater.

US 17A/Sampit River Bridge Relocate The SCDOT has been planning the relocation of the Sampit River Bridge on US Highway 17A. Staff has been working with their engineers since 2015 planning the relocation of our utilities in the right of way. The District has a 12” sewer force main and a 12” water main that will have to be relocated. This relocation includes boring both new lines under the Sampit River. The estimated cost to relocate these lines is $236,000. The SCDOT had told us last year that this project would be starting 2020 but now it seems as if they are accelerating it. Once the relocation planning phase is done they could start the project early next year. If this happens we may have to request a budget adjustment to relocate the lines since we did not have this project budgeted in FY2019. A pre-construction meeting was held on August 12th. The bore contractor has completed both Directional Drills and will be starting on the two Jack and Bores this week. The materials for the trenched installation has been delivered.

Garden City Water Rehab FY 2020 This year’s water rehabilitation project will consist of relocating approximately 150 water taps on South Waccamaw, Dolphin, and Pompano Drive in Garden City. The project will also relocate two fire hydrants and abandon the 4” AC line to improve water quality. Staff is working on construction drawings and plan to go out to bid at the end of August. Staff is actively working on the drawings and plan to come to the Board in December or January with bid results. No Change.

CCTV Inspection FY2020 To better assist staff in determining our gravity system’s condition, the Board approved to outsource CCTV work in the Wedgefield Community. Staff will be preparing the requests for proposals on this project once Garden City Drawings have been completed and the project is out to bid. Contract and Notice to Proceed was issued to Vortex Services. The contractor is planning to start in January.

Fire Hydrant Replacement/Renewal FY2020 Staff will revise the list of hydrants that are in need of repair or replacement once inspections from staff and the area fire departments have been completed. The most critical on the list, as determined by the fire departments and staff, will be bid out for repair/replacement. No Change.

PS 290 Basin Improvements Basin improvements for this area will include the recommendations from WK Dickson’s report on the PS 290 Basin Analysis. Staff will make the final determination based off the

engineer’s recommendations. Design on additional storage will begin once Garden City project is finished with design. No Change.

Force Main Analysis – Pump Station 208 Basin This project is the study of the PS 208 Basin which is located along Litchfield Drive and the Highway 17 corridor in Pawleys Island. This area has been a hot spot for recent development and is an area of concern regarding capacity for maintenance staff. Requests for Proposals will be drafted once the PS 290 Basin project has begun. No Change.

Sewer Point Repair – Bobcat Dr, North Litchfield During routine CCTV inspection staff discovered Truss pipe along Bobcat Drive to have a partial collapse. Staff will prepare bidding documents and complete the repair during the winter months. No Change.

Brick Chimney Road Paving Project. The District has received plans from Georgetown County to widen and pave Brick Chimney Road from 51 to 521. District water lines will have to be relocated at the two intersections. Staff has submitted cost estimates to the County. There is a coordination meeting scheduled next week.

Raw Water Intake Solution – Design There is a need for alternative water source supplies for the Waccamaw Neck Water Treatment Plant. The District sent out Requests for Proposals to four of the pre-qualified engineering firms to provide a permanent solution to supply a constant raw water flow to the Plant. Staff is speaking with grant funding agencies and discussing possible locations for the Pump Station. Proposals from our prequalified engineering firms are due in February.

FY 2020 CIPP Lining This year’s lining project will focus mostly on Litchfield Plantation and North Litchfield, where staff has experienced issued with the gravity system. The materials used in these areas are AC pipe and Truss pipe. Bidding Documents will be published next week with a bid due date of January 30, 2020. The bid results will be presented to the Board at the February Board meeting.

This is for information only. VI. EXECUTIVE DIRECTOR’S REPORT

1. October 2019 Financial Report

Finance/Administration Services Director John Buck pointed out various items of interest in the October 2019 financial report. Mr. Buck noted the District’s “operating gain” is significantly stronger than previous years likely due to dryer weather. Mr. Heath expressed concern that the coverage ratio may be impacted by the updated Capitalization Policy approved during the November Board meeting. Mr. Buck explained the Capitalization Policy is in response to lower bond coverage ratio at the end of FY2019 compared to FY2018. The October 2019 financial report is attached and made a part of these minutes. VII. ADJOURN

There being no further business, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to adjourn the meeting at approximately 6:40PM. The motion was unanimously approved. Alice Barron, Secretary William J. Schwartzkopf, Chairman

______________________________________________________________________ TO: BOARD OF DIRECTORS FROM: ZACH W. WEBB, CPA

ACCOUNTING SUPERVISOR – BILLING AND COLLECTIONS DATE: DECMEBER 31, 2019 SUBJECT: CUSTOMER ADJUSTMENT REQUEST ______________________________________________________________________ A residential customer, Steven Peer, is requesting an adjustment due to a service line leak under his residence located at 10 Crooked Island Circle in Murrells Inlet, SC. Upon noticing higher than normal usage on the account, the Billing Department sent an initial letter to notify the customer on August 2, 2019. A repair was made between December 17, 2019 and December 18, 2019. An adjustment form requesting the adjustment is attached. This account is a water and sewer account. The requested adjustment is for the water excess and sewer volume charges for 529,800 gallons billed over a two month period; November and December of 2019. All water that went through the meter would be billed at the lowest rate tier. The billing adjustment policy allows for an adjustment “In the event a leak occurs on the user’s side of the meter box, the user must assume full responsibility for repair and replacement as needed. The District’s user regulations state that upon applying for service, the user must maintain and/or reinstall, as needed all appurtenant lines, connections, fittings, etc., beyond the check valve and gate valve. When such leaks do occur, and at the discretion of the District, billing adjustments may be made.” In the event that the water was not returned to the sewer collection system, the policy states, “Upon determination that water used did not return to the sewer system, the sewer portion of the user’s bill including sewer volume charges may be adjusted. In addition, all water excess use charges may be adjusted.” FISCAL IMPACT: The fiscal impact would be a reduction of $968.60 in water excess use charges, and $3,183.39 in sewer volume charges for the months of November and December 2019. The remaining balance after the adjustment would be $2,419.85. RECOMMENDATION: Staff recommends the Board of Directors grant the adjustment request for Mr. Peer account (94000840.97) totaling $4,151.99 for the water excess charges and sewer volume charges.

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TO: BOARD OF DIRECTORS FROM: MICHAEL YIP, OPERATIONS DIRECTOR DATE: December 30, 2019 SUBJECT: RFP: Pawleys Island WWTP SCADA System Key factors for our wastewater Supervisory Control and Data Acquisition (SCADA) system is to provide a remote data log of our treatment process, which will serve as continuous monitoring and required plant checks for our wastewater facilities. SCDHEC has considered and will reevaluate our wastewater treatment process to use SCADA system as a remote monitoring tool to reduce physical plant checks at our wastewater treatment plants. By incorporating SCADA system for our wastewater treatment plants, we can satisfy our NPDES permit requirements, reduce unproductive drive time by more than 50 percent and optimize operations efficiencies. Our current telecommunication for Pawleys Island Wastewater Treatment Plant (WWTP) is a single alarm that dials out in an event of any faulty equipment. The District divided the development, installation and optimization of wastewater SCADA system into two phases. First phase is to integrate SCADA for Pawleys Island WWTP and provide a central SCADA communication hub for all of our treatment locations. Second phase is to integrate SCADA for the remaining wastewater treatment plants and connect all treatment plants into one central location. The request for proposals was advertised in compliance with the District’s procurement policy and posted on the District’s web site. The District received five (5) proposals and accepted four (4) proposals on December 19, 2019 at 5:00PM with the requirements of the RFP. We could not give the 5th proposal, Lord & Company, a score on cost due to an incomplete proposal. They only provided a central SCADA communication hub and did not provide additional equipment, installation, and integration cost required on the Bid Proposal for Pawley Island WWTP SCADA system. There are five weighted categories on which the proposals were to be evaluated. The respondents’ scores based on evaluation criteria are as follows:

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Category Bid Tab Cost Experience Understanding of System Deadline Quality of

Proposal Total

Possible points

50 20 10 10 10 100.0 Century Control Systems $126,819.00 49.4 19.0 9.7 9.5 8.8 96.4

Piedmont Automation $159,550.00 47.0 18.2 9.0 9.5 9.0 92.7

HPI Energy Sources $169,998.69 46.0 18.2 8.2 9.0 7.7 89.0 McKim & Creed $396,365.00 22.7 19.2 8.8 9.3 8.8 68.8 Lord & Company $88,518.00 19.5 8.0 9.2 7.3 44.0

FISCAL IMPACT: $126,819.00 and a 10% contingency at $12,682.00 to be funded by Sewer Impact Fees. $225,000.00 was budgeted for Pawleys Island WWTP SCADA System in FY2020. RECOMMENDATION: Staff recommends awarding the Pawleys Island WWTP SCADA System Integration to Century Control Systems for $126,819.00 with a 10% contingency for a total of $139,501.00.

TO: BOARD OF DIRECTORS FROM: MICHAEL FU MAN YIP, OPERATIONS DIRECTOR DATE: December 30, 2019 SUBJECT: Fluoridation of District’s Drinking Water Waccamaw Neck Water Treatment Plant has been in service since November 1996 and has always had as its mission to produce high quality drinking water for the community. The District has altered, enhanced, and changed the treatment processes and equipment to meet the dynamics of customer demands and regulatory changes. Our current treatment process includes direct surface water intake, rapid mix, pH adjustment, coagulation, sedimentation, filtration, disinfection, and fluoridation to meet the present day needs and requirements of the community. To continue producing high quality drinking water, the District is reviewing the fluoridation process at the water treatment plant. We are having continuous failures of the original batching equipment that is in need of replacement. Our fluoride batching system was producing inconsistence fluoride concentration. We immediately locked out the equipment and notified SCDHEC to prevent violation under National Primary Drinking Water Regulations for contaminant level exceedance of fluoride concentration. Fluoridation is not required under EPA and SCDHEC, but monitoring of fluoride concentration is mandatory under State and Federal regulations. In accordance with the Safe Drinking Water Act, the EPA has established drinking water standards for a number of substances, including fluoride, to protect the public’s health. The maximum allowed level of fluoride in drinking water is 4 ppm. There are small amounts of fluoride already present in our raw water. Concentrations are less than 0.2 mg/L. The District adds fluoride in a controlled fashion such that the concentration in the finished water would be near recommended industry standards set by American Dental Association (ADA) and the US Public Health Service. Between 1959 and late 2010, recommended concentration was between 1.0 mg/L and 1.3 mg/L. In late 2010, following much public debate in regard to fluoridation, a new target of 0.7 mg/L was established. Centers for Disease Control (CDC)

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has updated their recommended safe dosage for water fluoridation. Rather than an exact dosage, the CDC now recommends a range from 0.6 mg/L to 1.0 mg/L. Our community are exposed to fluoride in their daily food intake and fluoride-containing dental products. They have a choice on what food and fluoride-containing products they want to purchase. We should give our customers a choice for not adding additional contaminants such as fluoride into our drinking water. A list of common food products with detectable fluoride concentration is attached. FISCAL IMPACT: New fluoride batching system and two chemical feed pumps at $40,571.51. Annual chemical budget for fluoride at $10,560.00. RECOMMENDATION: Staff recommends not replacing the fluoride batching system and discontinue fluoridation at the Waccamaw Neck Water Treatment Plant.

List of common food products with detectable fluoride concentration

Product Concentration (ppm) per 100 gramsCoca-Cola 0.51Ginger-Ale 0.7Fountain Soda 0.74Fruit-flavored Carbonate Water 1.05Bread 0.49Red Wine 1.05White Wine 2.02Beer 0.45Black Tea 3.73Grits 0.56Oatmeal 0.72Cheese 0.35French fries, McDONALD'S 1.15Spaghetti, with meat sauce 0.38Chicken Broth 0.61Cooked Rice 0.41Baked Beans 0.54

Note: 8 oz. of water is about 236 grams

TO: BOARD OF DIRECTORS

FROM: TOMMIE KENNEDY ASSISTANT EXECUTIVE DIRECTOR

DATE: DECEMBER 24, 2019

SUBJECT: VARIANCE REQUEST

The new owner of a property in Murrells Inlet on the east side of Business 17 across from the intersection of Wachesaw Road and Business 17 is planning on building a house near the creek. Unfortunately the District owns operates and maintains utilities that conflict with his plans. The sewer and water mains were installed in the late 70’s while the original Creek drive passed through his and his neighbor’s properties. Sometime in the past the home owners on the south end of Creek Drive began closing off the road to prevent through traffic. To the best of my knowledge the road was never properly abandoned and the District has no formal easements and no valid encroachment permit as the County nor the State claim ownership of this portion of Creek Drive. However because of the length of time the lines have been installed and used, the District does have prescriptive rights to maintain the existing lines. Acknowledging this unique issue the new owner is willing to pay to have the sewer line on his property relocated while maintaining everyone’s service. Staff has reviewed and approved the plan for relocating the sewer main and manholes that cross his property. The new owner is also willing to provide easements for the new lines where they cross his property. The new owner is also willing to pay to move the existing water main that crosses his property however in order to relocate the water main around where he wants to build his house, a portion of the water main will be closer than 25 feet from his house’s foundation which is a violation of our extension policy. The owner is requesting a variance to allow the water main to be less than 25 feet from his house’s foundation.

FISCAL IMPACT: $0

RECOMMENDATION: Staff recognizes this is a unique situation however staff can not recommend the variance because it goes against District Policy.

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11655 Highway 707 ● P.O. Box 201 ● Murrells Inlet, South Carolina 29576

Phone: (843) 651-7900 ● Facsimile: (843) 651-7903 ● www.earthworksgroup.com

December 16, 2019 Tommie Kennedy Engineering Director 456 Clearwater Drive Pawleys Island, SC 29585 Re: Dixon Water Main Relocation

Tms #41-0120-089-00-00 4587 Hwy 17 Business Murrells Inlet, SC 29576 Dear Mr. Kenedy: We humbly requesting variance for relocation of an existing waterline. Our client, Mr. Harold Dixon would like to build his home on a residential lot that he owns. Unfortunately, there are existing old water & sewer mains crosses the lot at the location of the proposed home. Mr. Dixon is willing to pay for the relocation of the existing water & sewer mains. The sewer relocation design was accepted by the District but not the design of the water main relocation. Due to the constraint of the property lines and the location of the building, it is not possible to accommodate a 25’ clearance over the water main. We respectfully request a variance for the relocation of the water main. Sincerely, Dat Mai [email protected] The EARTHWORKS Group Enclosures: Cc: Harold Dixon

TO: BOARD OF DIRECTORS FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR DATE: DECEMBER 24, 2019 SUBJECT: DEVELOPER PROJECTS STATUS REPORT

1. Townhouses at Murrells Inlet Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 34 multi-family units. Staff has received a preliminary sketch of the project. Construction has started.

Forfeit to the District $0 Refund from District $0

2. Pond Road Tract Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. Construction has begun.


3. Carney Center Located on Highway 17 Bypass, North of the intersection of 17 Bypass and Coral Bay Drive in Murrells Inlet, this project consists of 4 multi-unit commercial buildings. Staff is reviewing the preliminary plans. Staff has issued preliminary approval. Preliminary approval expires April 8, 2020


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4. Indigo Trace Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits issued. Waiting on a preconstruction conference.


5. Marina Village Phase 2 Located on Landing Road in Litchfield Plantation, this project consists of 16 residential multi-family units. Waiting for conveyance issue to be resolved before taking the project over.


6. Wimbledon Village Phase II Located on Racquet Club Dr. behind the Health Point in Litchfield, this project consists of 9 three story multifamily building creating 108 one bedroom units. Staff has received a preliminary sketch of the project. No approvals have been given. Most recent plan pulled from the County planning Department.


7. Village at Pawleys Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Testing is complete. Waiting on conveyance documents.


8. Kings River Road Townhomes Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. DHEC construction permits received. Waiting on Preconstruction conference.


9. The Porches at Waverly Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Staff has received a sketch plan of the proposed changes.


10. Hammocks Cove at Pawleys Island Phase II & III Located on Petigru Drive in Pawleys Island, this phase consists of 49 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Construction has begun.


11. Mt. Carmel Baptist Church New Center Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Construction has begun.


12. Northgate (Grimes Property Georgetown) The project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. This development will also tie GKCU into the District’s sewer system. Construction permit for sewer has been issued by DHEC.


TOTAL RESIDENTIAL EQUIVALENT UNITS: 239 UNITS IN WACCAMAW NECK: 232 UNITS IN WEST GEORGETOWN: 7 FISCAL IMPACT: If all of the projects on this list expire the developers

would forfeit $14,587.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project.

RECOMMENDATION: This is for information only.

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TO: BOARDOFDIRECTORSFROM: AMANDAKIRCHMEYER ENGINEERINGMANAGERDATE: DECEMBER31,2019SUBJECT: CAPITALIMPROVEMENTPROJECTSSTATUSREPORT MurrellsInletWaterTank

Thisprojectwouldincludethemodeling,design,andpermittingofawaterstoragetankfortheMurrellsInletservicearea.Staffhasbegunputtingtogetherarequestforproposals.Therequesthasbeensenttoourprequalifiedengineeringfirms.Staffhassigned the task order for execution and a project kickoff meeting was held. ThePreliminary Engineering Report (PER) for the 500,000 gallon tank has beensubmittedforreviewwithDHEC.TheCountyhasagreedtoalongtermleaseonthetanksite. Commentson the60%drawings for thewater line improvementshavebeensentbacktotheengineer.TheDistricthasreceivedtheCountyLandAgreement.Staffhasreceivedthetankdrawingsandspecifications.WehavereceivedtheDHECConstruction Permit, and SCDOT Permit. We are still waiting on stormwaterpermitting. The Bidding Documents for this project have been published. BidopeningisscheduledforJanuary22,2020.

Carter’sCrossroadsWaterImprovement

Thisprojectconsistsofinstallingapproximately17,500linearfeetofwatermainalongChoppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide waterserviceto44residents.ThePERforthisprojecthasbeensubmittedinanapplicationforaCommunityDevelopmentBlockGrant(CDBG).NoticeofgrantawardisestimatedfortheendofJune.CDBGgranthasbeenapproved.Designdrawingsareapproximately95%complete.S&MEhascompletingthewetlanddelineationfortheenvironmentalreview and it has been submitted to USACE. The District has received the DHECconstructionpermit.TheCOGhassubmittedtheEnvironmentalReviewtoDepartmentofCommercefortheirapproval.Staffisalsoworkingonthebiddingdocuments.Bidshavebeensentout.Apre‐bidmeetingwasheldonJuly16th.BidswerereceivedonAugust6th.APre‐ConstructionmeetingwasheldonOctober23rd.TheContractorhascompletedapproximately70%ofthemainlineinstallationfortheproject.

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PumpStation304Bypass/Re‐Route

ThisprojectistoreducetheloadonthesewersystemalongtheHighway17BusinesscorridorinMurrellsInlet. StaffwillbeselectingaroutebasedonrecommendationsfromHighfill Engineering’s analysis of the system in 2015. Requests for Proposals(RFPs)willthenbeissuedtothepre‐qualifiedengineeringfirmsforthedesignoftheselectedroute.EngineeringwasawardedtoHighfillEngineering.Staffheldakickoffmeeting October 24th and design has begun. Staff has started a conversationwithproperty owners about easement acquisition. Staff is expecting 60% drawings toreviewbyMarch15th.StaffhasrevieweddrawingsandmetwiththeengineersonApril3rd.Thesectionundertheproposedbikepathiscomplete.WehavereceivedtheDHECConstructionPermitandOCRMcertification.DuetotheSanteeCooperright‐of‐way,wewillneedtosurveytheothersideofMalloryAveforabout250feettofinalizedesign.WehavereceivedcommentsfromSCDOTontheencroachmentpermitapplication.

US17A/SampitRiverBridgeRelocate

TheSCDOThasbeenplanningtherelocationoftheSampitRiverBridgeonUSHighway17A.Staffhasbeenworkingwiththeirengineerssince2015planningtherelocationofourutilitiesintherightofway.TheDistricthasa12”sewerforcemainanda12”watermain thatwillhave tobe relocated. This relocation includesboringbothnew linesundertheSampitRiver. Theestimatedcosttorelocatetheselinesis$236,000. TheSCDOThadtolduslastyearthatthisprojectwouldbestarting2020butnowitseemsasiftheyareacceleratingit.Oncetherelocationplanningphaseisdonetheycouldstarttheprojectearlynextyear.Ifthishappenswemayhavetorequestabudgetadjustmenttorelocate the linessincewedidnothave thisprojectbudgeted inFY2019. Apre‐constructionmeetingwasheldAugust12th.Theborecontractorhascompletedallfourbores. Pressure testing of the bores will be finished once the weather allows thecontractortobetteraccessthesite.

GardenCityWaterRehabFY2020

Thisyear’swater rehabilitationprojectwill consistof relocatingapproximately150water taps on SouthWaccamaw,Dolphin, andPompanoDrive inGardenCity. TheProjectwillalsorelocatetwofirehydrantsandabandonthe4”AClinetoimprovewaterquality.StaffisworkingonconstructiondrawingsandplantogoouttobidattheendofAugust.StaffisactivelyworkingonthedrawingsandplantocometotheBoardinJanuarywith bid results. Drawings have been completed. Staff is working on theBiddingDocumentstogooutinJanuary.

CCTVInspectionFY2020Tobetterassiststaffindeterminingourgravitysystem’scondition,theBoardapprovedto outsourceCCTVwork in theWedgefield Community. Staffwill be preparing therequestsforproposalsonthisprojectonceGardenCityDrawingshavebeencompletedand theproject isout tobid. ContractandNotice toProceedwas issued toVortexServices.Thecontractor,VortexServiceswillbestartingonJanuary6th.

FireHydrantReplacement/RenewalFY2020Staffwill revise the list of hydrants that are in need of repair or replacement onceinspectionsfromstaffandtheareafiredepartmentshavebeencompleted.Themostcriticalonthelist,asdeterminedbythefiredepartmentsandstaff,willbebidoutforrepair/replacement.NoChange.

PS290BasinImprovementsBasinimprovementsforthisareawillincludetherecommendationsfromWKDickson’sreportonthePS290BasinAnalysis.Staffwillmakethefinaldeterminationbasedofftheengineer’srecommendations.DesignonadditionalstoragewillbeginonceGardenCity project is finished with design. Requests for Proposals were issued to thequalifyingengineeringfirms.ProposalsareduenolaterthanJanuary28th.

ForceMainAnalysis–PumpStation208BasinThisprojectisthestudyofthePS208BasinwhichislocatedalongLitchfieldDriveandtheHighway17corridorinPawleysIsland.Thisareahasbeenahotspotforrecentdevelopment and is an area of concern regarding capacity for maintenance staff.RequestsforProposalswillbedraftedoncethePS290Basinprojecthasbegun. NoChange.

SewerPointRepair–BobcatDr,NorthLitchfieldDuringroutineCCTVinspectionstaffdiscoveredTrusspipealongBobcatDrivetohaveapartialcollapse.Staffwillpreparebiddingdocumentsandcompletetherepairduringthewintermonths.NoChange.

BrickChimneyRoadPavingProject.The District has received plans from Georgetown County to widen and pave BrickChimneyRoadfrom51to521.Districtwaterlineswillhavetoberelocatedatthetwointersections.StaffhassubmittedcostestimatestotheCounty.NoChange–WaitingforfeedbackfromtheCounty.

RawWaterIntakeSolution–Design

ThereisaneedforalternativewatersourcesuppliesfortheWaccamawNeckWaterTreatment Plant. The District sent out Requests for Proposals to four of the pre‐qualifiedengineeringfirmstoprovideapermanentsolutiontosupplyaconstantrawwater flow to thePlant. Staff isdiscussingpossible locations for thePumpStation.ProposalsfromourprequalifiedengineeringfirmsaredueinFebruary.NoChange.

FY2020CIPPLiningThisyear’sliningprojectwillfocusmostlyonLitchfieldPlantationandNorthLitchfield,wherestaffhasexperiencedissueswiththegravitysystem.ThematerialsusedintheseareasareACpipeandTrusspipe.BiddingDocumentshavebeenpublishedandaredueJanuary30th.

RECOMMENDATION: Thisisforinformationonly.

Project Name: FY20 Approved

Budget: Bid Price Contingency FY19 Actual Cost: Variance:

CCTV Sewer Inspection $ 50,000.00 87,173.20$ $ 87,173.20 (37,173.20)$ Sewer Main Replacement

Sunfish St. Point Repair 55,000.00$ 55,000.00$ Linksbrook Neighborhood 75,000.00$ ‐$ ‐$ 75,000.00$ Bobcat Drive 60,000.00$ ‐$ 0 60,000.00$ Willcox Avenue Sewer 55,000.00$ ‐$ 0 55,000.00$ Springs Avenue 60,000.00$ ‐$ 0 60,000.00$ FY120 CIPP 800,000.00$ 800,000.00$

Water Main RehabFY20 Garden City 550,000.00$ 550,000.00$

Fire Hydrant Replacement 50,000.00$ 50,000.00$ Clarifier Arm & Beach Repair 50,000.00$ 84,500.00$ 84,500.00$ (34,500.00)$ WWTP Grit Removal ‐ Murrells Inlet 500,000.00$ ‐$ 500,000.00$ Brush Rotor Rehab ‐ Murrells Inlet 50,000.00$ ‐$ 50,000.00$ Pawleys Island Bar Screen 150,000.00$ 77,238.00$ 7,724.00$ 84,962.00$ 65,038.00$ Clarifier Launder Ring Coatings 25,000.00$ 19,968.00$ 19,968.00$ 5,032.00$ Pawleys Islant WWTP Clarifier Drive 80,000.00$ 49,750.00$ 49,750.00$ 30,250.00$ Pump Rehab PI & MI WWTP 90,000.00$ 108,828.00$ 108,828.00$ (18,828.00)$ Manhole/Wetwell Rehab 138,000.00$ 137,115.00$ 137,115.00$ 885.00$ Pump Station Rehab 120,000.00$ 98,794.07$ 98,794.07$ 21,205.93$ Pump Station Panels 108,000.00$ 56,200.00$ 56,200.00$ 51,800.00$ Well Rehab 80,000.00$ 55,847.00$ 55,847.00$ 24,153.00$ Litchfield Tank Painting 450,000.00$ 334,600.00$ 50,190.00$ 384,790.00$ 65,210.00$ PI Airline Repair 50,000.00$ 22,500.00$ 3,000.00$ 25,500.00$ 24,500.00$ SCADA Upgrade ‐ PI 225,000.00$ 126,819.00$ 12,682.00$ 139,501.00$ 85,499.00$ Meter Replacement Program 50,000.00$ 30,000.00$ 30,000.00$ 20,000.00$

Total: 3,871,000.00$ 1,202,159.07$ 73,596.00$ 1,275,755.07$ 2,595,244.93$

Variance includes contingency amounts

Updated 12/30/2019

FY2020 DECAP BUDGET

PERIOD5

PAY PERIODS11

MONTH Y-T-D

OPERATING REVENUES $1,145,102.12 $6,845,689.87

OPERATING EXPENSES 1,014,619.59 5,960,823.34------------------- --------------------- GAIN (LOSS) $130,482.53 $884,866.53

TOTAL REVENUES $1,409,180.27 8,125,819.67$

TOTAL EXPENSES 1,213,458.80 6,955,019.44

GAIN (LOSS) $195,721.47 $1,170,800.23

AS OF 11-30-19

GEORGETOWN COUNTY WATER & SEWER DISTRICT

REVENUES and EXPENSES

1 12/24/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEWATER FUND

Water Volume Charge 345,070.96 310,855.70 2,231,078.91 1,965,778.46 13.50%Water Service Connection 16,596.00 11,762.15 107,870.00 94,535.15 14.11%Meter Placement Charge 464.00 430.00 3,712.00 3,182.00 16.66%Backflow Inspection Charge 5,645.06 9,765.83 27,522.77 48,444.02 -43.19%Water DECAP Charge 67,762.32 55,105.66 339,314.57 274,213.67 23.74%Other Operating Reimb. 4,011.00 1,705.00 37,136.00 24,624.24 50.81%

439,549.34 389,624.34 2,746,634.25 2,410,777.54 13.93%WASTEWATER FUND

Sewer Volume Charge 387,421.15 323,778.88 2,412,297.95 2,190,559.26 10.12%Sewer Service Connection 0.00 0.00 0.00 0.00 0.00%Sewer Tap / Step Unit 2,337.82 9,958.82 29,122.99 46,911.40 -37.92%Sewer Service Inspection 1,960.00 1,824.00 11,068.00 10,272.00 7.75%Sewer Reconnect 0.00 0.00 0.00 0.00 0.00%Sewer DECAP Charge 112,063.95 85,149.37 556,982.09 426,391.50 30.63%Other Operating Reimb. 3,783.00 3,337.00 19,814.94 17,241.20 14.93%

507,565.92 424,048.07 3,029,285.97 2,691,375.36 12.56%BILLING & COLLECTION

Customer Charge 155,192.30 152,783.95 772,803.66 763,193.03 1.26%Service Charge 9,273.00 9,032.92 56,481.12 50,070.65 12.80%Reconnect Charge 11,281.00 9,595.00 54,396.00 40,725.00 33.57%Late Payment Processing 6,086.74 6,826.76 33,098.48 36,281.81 -8.77%Returned Check Fees 870.00 600.00 4,860.00 3,270.00 48.62%

182,703.04 178,838.63 921,639.26 893,540.49 3.14%GENERAL ADMINISTRATION

Interest Income 19,819.21 26,562.59 141,775.56 128,370.66 10.44%Discounts Earned 67.56 78.71 345.67 680.97 -49.24%Finance Charge 0.00 0.00 0.00 0.00 0.00%Credit Card Fees 1,586.18 1,521.00 9,227.82 8,074.37 14.29%Credit Card Charges (7,615.78) (6,373.45) (36,252.04) (29,452.09) 23.09%Miscellaneous Income 1,022.65 451.41 5,043.09 3,277.16 53.89%

14,879.82 22,240.26 120,140.10 110,951.07 8.28%ENGINEERING

Engineering Income 404.00 0.00 27,990.29 21,135.09 32.44%

TOTAL OPERATING REVENUES 1,145,102.12 1,014,751.30 6,845,689.87 6,127,779.55 11.72%

REVENUE COMPARISON - CURRENT YEAR TO PRIOR YEARAS OF 11-30-19


2 12/24/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGERESTRICTED INCOME

Availability Charge - Water 120,505.15 120,325.65 603,463.35 598,762.37 0.79%Availability Charge - Sewer 109,543.92 106,876.01 544,730.69 535,108.08 1.80%Water & Sewer Assessments 15,268.84 9,540.59 48,665.85 45,153.95 7.78%Interest Income 757.55 495.76 6,838.42 2,132.64 220.66%Demand Charge - Water 8,346.26 5,799.39 36,139.56 39,032.18 -7.41%Demand Charge - Sewer 9,656.43 4,456.48 40,291.93 31,266.34 28.87%

264,078.15 247,493.88 1,280,129.80 1,251,455.56 2.29%

TOTAL REVENUES 1,409,180.27 1,262,245.18 8,125,819.67 7,379,235.11 10.12%

3 12/24/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEPERSONNEL SERVICES

Salaries & Wages - Regular * 294,116.30 436,396.83 1,639,952.95 1,627,608.76 0.76%Salaries & Wages - Overtime 5,936.44 9,057.52 58,208.24 60,075.24 -3.11%FICA Tax Expense 21,615.53 32,019.74 125,654.36 123,520.22 1.73%Health Insurance 54,359.19 64,356.64 353,023.06 380,030.84 -7.11%Retirement 43,256.80 63,946.15 245,284.92 243,022.33 0.93%Workman's Compensation 0.00 0.00 21,848.75 17,947.25 21.74%Other Payroll Expenses 14,671.90 12,709.72 53,129.50 50,798.60 4.59%

TOTAL PERSONNEL SERVICES 433,956.16 618,486.60 2,497,101.78 2,503,003.24 -0.24%

CONTRACTUAL SERVICESRents & Leases - Vehicles 553.84 713.05 3,046.12 3,046.16 0.00%Rents & Leases - Other Equip. 3,495.75 2,150.29 26,056.97 23,470.01 11.02%Utilities 108,678.18 107,970.94 606,466.93 617,835.13 -1.84%Sewer Service Charges 36,299.97 (19,565.90) 212,264.09 178,427.97 18.96%Telephone & Commun. Lines 9,421.44 9,429.68 44,314.23 46,436.14 -4.57%Insurance - Operations 17,232.53 13,840.28 82,125.86 68,482.17 19.92%Professional Services - Legal 0.00 0.00 3,917.00 73.00 5265.75%Professional Services - Consultants 0.00 0.00 0.00 0.00 0.00%Professional Services - Other 8,296.49 6,238.68 35,548.12 41,958.70 -15.28%Employee Uniforms 3,173.93 1,401.21 7,029.78 5,797.94 21.25%Service & Maint. Contracts 34,709.05 36,539.95 321,120.90 310,730.38 3.34%

TOTAL CONTRACTUAL SERVICES 221,861.18 158,718.18 1,341,890.00 1,296,257.60 3.52%

SUPPLIES and MATERIALSOperating Supplies & Material 9,583.78 6,383.76 50,669.22 57,436.10 -11.78%Water Purchased for Resale 40,108.62 67,001.55 220,565.39 202,427.00 8.96%Auto Supplies 9,455.48 14,826.33 73,546.67 74,954.48 -1.88%Printing & Office Supplies 2,752.00 4,053.78 19,018.96 22,653.80 -16.05%Lab Treatment Supplies & Mat. 34,366.40 47,340.10 199,541.03 285,004.21 -29.99%

TOTAL SUPPLIES and MATERIALS 96,266.28 139,605.52 563,341.27 642,475.59 -12.32%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 410.15 12.56 31,617.04 29,123.85 8.56%Maint & Repair-Facilities 52,975.13 131,725.64 404,837.34 475,026.96 -14.78%Maint & Repair-Equipment 6,206.32 7,844.14 33,013.85 48,112.55 -31.38%Maint & Repair-Vehicles 6,585.58 5,970.94 41,330.95 28,993.72 42.55%

TOTAL MAINTENANCE and REPAIR 66,177.18 145,553.28 510,799.18 581,257.08 -12.12%

This Month Last Year * # of Employees 77 78

GEORGETOWN COUNTY WATER & SEWER DISTRICTEXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 11-30-19

4 12/24/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEBUSINESS and TRAVEL EXPENSE

Travel Expense 0.00 353.46 590.02 2,038.70 -71.06%Private Vehicle Expense 187.38 389.68 1,685.83 1,352.88 24.61%Postage & Delivery 1,096.45 28,233.19 23,037.25 33,567.11 -31.37%Employee Training 758.85 1,079.80 16,318.00 12,780.97 27.67%Memberships & Meetings 441.32 1,244.54 16,915.53 14,571.96 16.08%Board Member Per Diem 395.00 460.00 2,285.00 2,535.00 -9.86%Prof. Books & Periodicals 0.00 0.00 986.97 525.37 87.86%Public Information 826.86 473.65 3,088.58 2,334.02 32.33%Miscellaneous Expenses 1,091.97 (1,055.90) 4,239.26 7,244.30 -41.48%

TOTAL BUSINESS and TRAVEL EXP 4,797.83 31,178.42 69,146.44 76,950.31 -10.14%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00 0.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 0.00%Automotive Equipment 0.00 103,497.00 0.00 103,497.00 n/aOperational & Constr. Equip. 0.00 0.00 12,394.29 46,128.27 -73.13%Furniture & Fixtures 1,783.51 1,851.09 3,222.04 9,483.39 -66.02%Construction Material 8,811.60 18,121.03 76,026.36 94,082.29 -19.19%District Labor Capitalized 0.00 0.00 (3,794.00) 0.00 n/a

TOTAL CAPITAL OUTLAY 10,595.11 123,469.12 87,848.69 253,190.95 -65.30%

MISCELLANEOUSContingency 0.00 0.00 0.00 0.00 0.00%Deprec. & Capital Replacement 179,826.27 144,421.69 896,296.66 721,438.55 24.24%Bad Debts 1,139.58 0.05 2,414.32 97.40 2378.77%Miscellaneous Other 0.00 (47,063.50) (8,015.00) (61,868.50) -87.05%

TOTAL MISCELLANEOUS 180,965.85 97,358.24 890,695.98 659,667.45 35.02%

TOTAL OPERATING EXPENSES 1,014,619.59 1,314,369.36 5,960,823.34 6,012,802.22 -0.86%

DEBT SERVICEBond & Interest Payments 198,839.21 200,124.33 994,196.10 1,019,029.17 -2.44%Cushion Fund Contributions 0.00 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 198,839.21 200,124.33 994,196.10 1,019,029.17 -2.44%

TOTAL EXPENSES 1,213,458.80 1,514,493.69 6,955,019.44 7,031,831.39 -1.09%

5 12/24/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEWATER FUND

Water Volume Charge 2,231,078.91 1,789,072.08 442,006.83 24.71%Water Service Connection 107,870.00 93,179.17 14,690.83 15.77%Meter Placement Charge 3,712.00 2,083.33 1,628.67 78.18%Backflow Inspection Charge 27,522.77 49,000.00 (21,477.23) -43.83%Water DECAP Charge 339,314.57 337,560.00 1,754.57 0.52%Other Operating Reimb. 37,136.00 23,680.42 13,455.58 56.82%

2,746,634.25 2,294,575.00 452,059.25 19.70%WASTEWATER FUND

Sewer Volume Charge 2,412,297.95 2,079,788.33 332,509.62 15.99%Sewer Service Connection 0.00 0.00 0.00 0.00%Sewer Tap / Step Unit 29,122.99 43,750.00 (14,627.01) -33.43%Sewer Service Inspection 11,068.00 10,416.67 651.33 6.25%Sewer Reconnect 0.00 0.00 0.00 0.00%Sewer DECAP Charge 556,982.09 607,308.33 (50,326.24) -8.29%Other Operating Reimb. 19,814.94 20,833.33 (1,018.39) -4.89%

3,029,285.97 2,762,096.67 267,189.30 9.67%BILLING & COLLECTION

Customer Charge 772,803.66 777,735.83 (4,932.17) -0.63%Service Charge 56,481.12 47,916.67 8,564.45 17.87%Reconnect Charge 54,396.00 45,833.33 8,562.67 18.68%Late Payment Processing 33,098.48 35,416.67 (2,318.19) -6.55%Returned Check Fees 4,860.00 3,750.00 1,110.00 29.60%

921,639.26 910,652.50 10,986.76 1.21%GENERAL ADMINISTRATION

Interest Income 141,775.56 135,000.00 6,775.56 5.02%Discounts Earned 345.67 500.00 (154.33) -30.87%Finance Charge 0.00 208.33 (208.33) n/aCredit Card Fees 9,227.82 8,312.50 915.32 11.01%Credit Card Charges (36,252.04) (29,166.67) (7,085.37) 24.29%Miscellaneous Income 5,043.09 17,500.00 (12,456.91) -71.18%

120,140.10 132,354.17 (12,214.07) -9.23%ENGINEERING

Engineering Income 27,990.29 31,708.33 (3,718.04) -11.73%

TOTAL OPERATING REVENUES 6,845,689.87 6,131,386.67 714,303.20 11.65%


FOR PERIOD ENDING 11-30-19BUDGETED TO ACTUAL REVENUE

6 12/24/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCERESTRICTED INCOME

Availability Charge - Water 603,463.35 600,300.00 3,163.35 0.53%Availability Charge - Sewer 544,730.69 535,508.33 9,222.36 1.72%Water & Sewer Assessments 48,665.85 166,666.67 (118,000.82) -70.80%Interest Income 6,838.42 2,500.00 4,338.42 173.54%Demand Charge - Water 36,139.56 37,187.50 (1,047.94) -2.82%Demand Charge - Sewer 40,291.93 37,187.50 3,104.43 8.35%

1,280,129.80 1,379,350.00 (99,220.20) -7.19%

TOTAL REVENUES 8,125,819.67 7,510,736.67 615,083.00 8.19%

7 12/24/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEPERSONNEL SERVICES

Salaries & Wages - Regular 1,639,952.95 1,688,609.58 48,656.63 2.88%Salaries & Wages - Overtime 58,208.24 51,216.00 (6,992.24) -13.65%FICA Tax Expense 125,654.36 131,284.58 5,630.22 4.29%Health Insurance 353,023.06 335,022.50 (18,000.56) -5.37%Retirement 245,284.92 267,603.77 22,318.85 8.34%Workman's Compensation 21,848.75 34,583.33 12,734.58 36.82%Other Payroll Expenses 53,129.50 56,726.25 3,596.75 6.34%

TOTAL PERSONNEL SERVICES 2,497,101.78 2,565,046.01 67,944.23 2.65%

CONTRACTUAL SERVICESRents & Leases - Vehicles 3,046.12 3,000.00 (46.12) -1.54%Rents & Leases - Other Equip. 26,056.97 23,166.67 (2,890.30) -12.48%Utilities 606,466.93 586,596.25 (19,870.68) -3.39%Sewer Service Charges 212,264.09 205,104.17 (7,159.92) -3.49%Telephone & Commun. Lines 44,314.23 50,391.67 6,077.44 12.06%Insurance - Operations 82,125.86 86,566.67 4,440.81 5.13%Professional Services - Legal 3,917.00 4,166.67 249.67 5.99%Professional Services - Consultants 0.00 31,250.00 31,250.00 n/aProfessional Services - Other 35,548.12 34,010.42 (1,537.70) -4.52%Employee Uniforms 7,029.78 6,672.92 (356.86) -5.35%Service & Maint. Contracts 321,120.90 297,571.67 (23,549.23) -7.91%

TOTAL CONTRACTUAL SERVICES 1,341,890.00 1,328,497.08 (13,392.92) -1.01%

SUPPLIES and MATERIALSOperating Supplies & Material 50,669.22 68,423.75 17,754.53 25.95%Water Purchased for Resale 220,565.39 140,516.67 (80,048.72) -56.97%Auto Supplies 73,546.67 67,437.50 (6,109.17) -9.06%Printing & Office Supplies 19,018.96 20,987.92 1,968.96 9.38%Lab Treatment Supplies & Mat. 199,541.03 286,973.75 87,432.72 30.47%

TOTAL SUPPLIES and MATERIALS 563,341.27 584,339.58 20,998.31 3.59%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 31,617.04 31,500.00 (117.04) -0.37%Maint & Repair-Facilities 404,837.34 408,109.17 3,271.83 0.80%Maint & Repair-Equipment 33,013.85 53,712.50 20,698.65 38.54%Maint & Repair-Vehicles 41,330.95 49,961.25 8,630.30 17.27%

TOTAL MAINTENANCE and REPAIR 510,799.18 543,282.92 32,483.74 5.98%

FOR PERIOD ENDING 11-30-19

GEORGETOWN COUNTY WATER & SEWER DISTRICTBUDGETED TO ACTUAL EXPENSES

8 12/24/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEBUSINESS and TRAVEL EXPENSE

Travel Expense 590.02 9,395.83 8,805.81 93.72%Private Vehicle Expense 1,685.83 2,670.42 984.59 36.87%Postage & Delivery 23,037.25 46,093.75 23,056.50 50.02%Employee Training 16,318.00 22,395.83 6,077.83 27.14%Memberships & Meetings 16,915.53 15,581.25 (1,334.28) -8.56%Board Member Per Diem 2,285.00 4,166.67 1,881.67 45.16%Prof. Books & Periodicals 986.97 1,229.17 242.20 19.70%Public Information 3,088.58 3,333.33 244.75 7.34%Miscellaneous Expenses 4,239.26 11,400.00 7,160.74 62.81%

TOTAL BUSINESS and TRAVEL EXPENSE 69,146.44 116,266.25 47,119.81 40.53%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00%Automotive Equipment 0.00 125,000.00 125,000.00 n/aOperational & Constr. Equip. 12,394.29 63,354.17 50,959.88 80.44%Furniture & Fixtures 3,222.04 7,458.33 4,236.29 56.80%Construction Material 76,026.36 97,021.67 20,995.31 21.64%District Labor Capitalized (3,794.00) 0.00 3,794.00 n/a

TOTAL CAPITAL OUTLAY 87,848.69 292,834.17 204,985.48 70.00%

MISCELLANEOUSContingency 0.00 145,833.33 145,833.33 100.00%Deprec. & Capital Replacement 896,296.66 944,868.33 48,571.67 5.14%Bad Debts 2,414.32 2,083.33 (330.99) -15.89%Miscellaneous Other (8,015.00) 0.00 8,015.00 n/a

TOTAL MISCELLANEOUS 890,695.98 1,092,785.00 202,089.02 18.49%

TOTAL OPERATING EXPENSES 5,960,823.34 6,523,051.01 562,227.67 8.62%

DEBT SERVICEBond & Interest Payments 994,196.10 1,020,090.00 25,893.90 2.54%Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 994,196.10 1,020,090.00 25,893.90 2.54%

TOTAL EXPENSES 6,955,019.44 7,543,141.01 588,121.57 7.80%

9 12/24/19

10-31-19 11-30-19NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,186,344.95 4,404,377.06Customer Deposits 553,189.79 550,408.69Cash on Hand 2,100.00 2,100.00

4,741,634.74 4,956,885.75

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 365,889.14 371,284.95South Causeway Sewer Assessments 294,028.46 297,399.83North Causeway Sewer Assessments 114,107.74 114,167.95Brock Road Sewer Assessments 5,476.16 5,479.05Pleasant Hill Water Assessments 373,211.17 379,709.05Beaumont Drive Water Assessments 69,454.80 69,815.35Cherokee Drive Water Assessments 63,174.40 63,440.81Commanche Assessments 11,568.83 11,574.93Pawleys S. Comm. Sewer Assessments 36,216.85 36,235.96M.L. King Sewer Assessments 87,301.43 87,347.492015 Refund Bond & Int. Redempt. Fund 881,639.80 1,002,049.701989 & 98 Refund Bond & Int. Redemp. 200,290.24 228,996.152011A SRF Bond & Int. Redemp. Fund 63,015.84 88,222.172011B SRF Bond & Int. Redemp. Fund 73,965.32 87,896.43Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,893,055.90 4,001,595.70Contingency Fund 870,000.33 870,000.33Reservation Fees 44,445.00 44,445.00Good Neighbor Contributions 61,013.17 60,898.95Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 4,034,182.52 4,048,977.84 *Sewer Impact Fees 4,219,538.90 4,233,417.49 *

16,443,020.00 16,784,399.13

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 21,184,654.74 21,741,284.88

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED NOV. '19 FY2020 Y-T-D FY2019 Y-T-D

Water Impact Fees 12,660.00 164,330.00 256,103.00Sewer Impact Fees 11,646.00 101,723.00 238,430.00

24,306.00 266,053.00 494,533.00

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL NON-RESTRICTED

TOTAL RESTRICTED

10 12/24/19

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,459 16,828 635 23,922 JULY 6,464 16,852 635 23,951 AUGUST 6,487 16,882 636 24,005 SEPTEMBER 6,494 16,896 636 24,026 OCTOBER 6,481 16,920 636 24,037 NOVEMBER 6,493 16,940 633 24,066 DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,453 28,269 1,117 34,839 JULY 5,473 28,252 1,119 34,844 AUGUST 5,479 28,290 1,118 34,887 SEPTEMBER 5,508 28,147 1,101 34,756 OCTOBER 5,480 28,342 1,101 34,923 NOVEMBER 5,484 28,360 1,084 34,928 DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,150 21,767 26,917 JULY 5,146 21,799 26,945 AUGUST 5,147 21,823 26,970 SEPTEMBER 5,388 21,949 27,337 OCTOBER 5,376 22,191 27,567 NOVEMBER 5,366 22,203 27,569 DECEMBER - - - JANUARY - - - FEBRUARY - - - MARCH - - - APRIL - - - MAY - - - JUNE - - -

F/Y 2020 CUSTOMERS and R.E.U.s

11 12/24/19

BANK ACCOUNTS

5,779,049.27 LGIP 1.9232%7,746,921.27 TD Bank 0.64%7,688,809.50 TD Bank Investments 1.37% to 1.62%

21,214,780.04

BANK of NEW YORK - MELLON TRUST CO.

88,222.17 2011A SRF B&I Redemption87,896.43 2011B SRF B&I Redemption

0.00

176,118.60

$21,390,898.64 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

NOVEMBER 2019 INVESTMENTS

12 12/24/19

NOV. 2019 BALANCE $60,898.95

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72F/Y 2019 10,764.00 6,048.17

REFERRALS/F/Y 2020 APPROVED

JULY 857.00 815.06 8 / 8AUGUST 852.00 837.32 7 / 7SEPTEMBER 861.00 684.13 11 / 7OCTOBER 846.00 274.33 9 / 3NOVEMBER 845.00 991.34 11 / 11DECEMBER 0.00 0.00JANUARY 0.00 0.00FEBRUARY 0.00 0.00MARCH 0.00 0.00APRIL 0.00 0.00MAY 0.00 0.00JUNE 0.00 0.00

F/Y '20 Y-T-D 4,261.00 3,602.18

GOOD NEIGHBOR CONTRIBUTIONS

13 12/24/19

Revenue Variances - FavorableLast Year Variance

Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Volume Charge 2,231,078.91 1,789,072.08 1,965,778.46 442,006.83 Sewer Volume Charge 2,412,297.95 2,079,788.33 2,190,559.26 332,509.62

November Water and Sewer Volume Charges for the month were again average compared to previous years.The water volume revenue for the first four months is up 13.5% compared to last year and sewer volumecharges are up 10.1% compared to this time last year.

Last Year Variance Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Service Connection 107,870.00 93,179.17 94,535.15 14,690.83

Service Connection fees are higher than budgeted and last year.


Interest Income 141,775.56 135,000.00 128,370.66 6,775.56

Interest Income continues to be above budget and earnings last year.

Revenue Variances - Unfavorable


Backflow Inspection Charge 27,522.77 49,000.00 48,444.02 (21,477.23)

A policy change in the frequency of backflow inspections has decreased the monthly fees charged. The budgetdoes not reflect the decreased fees.

Variance AnalysisNovember-19

14 12/24/19


Expense Variances - UnfavorableLast Year Variance

Actual YTD Budget YTD (Actual) (Budget to Actual)

Salaries & Wages - Overtime 58,208.24 51,216.00 60,075.24 (6,992.24)

The Overtime variance was impacted by the hurricane preparations in September. The variance improvedfrom ($10,368) last month.


Health Insurance 353,023.06 335,022.50 380,030.84 (18,000.56)

Each July the District pays the monthly premium plus a deposit that is applied to the June 2020 monthly premium.The premium and deposit for this year are lower than last year because of the decreased experience rating.The variance improved from ($30,646) last month on vacancies and budgeted increases later in the year.


Utilities 606,466.93 586,596.25 617,835.13 (19,870.68)

The variance in Utilities expense is due to seasonal production and treatment costs. The variance will improve asseasonal production decreases. Last month the variance was ($28,512).


Service & Maint. Contracts 321,120.90 297,571.67 310,730.38 (23,549.23)

Large annual contract payments early in the year contributed to this variance. The variance improved from ($48,355) last month as the non-recurring expenses from July & August have been absorbed.


Water Purchased for Resale 220,565.39 140,516.67 202,427.00 (80,048.72)

The District purchases water from Grand Strand Water to supply Garden City. Water usage and charges generally track water volume revenue. This variance will improve as seasonal use decreases.


Auto Supplies 73,546.67 67,437.50 74,954.48 (6,109.17)

The variance improved by $4,000 compared to last month. It is anticipated to continue to improve on stable fuel prices.

15 12/24/19


Expense Variances - Favorable


Salaries & Wages 1,639,952.95 1,688,609.58 1,627,608.76 48,656.63

The Salaries & Wages account is under budget due to vacancies.


Lab Treatment Supplies & Mat. 199,541.03 286,973.75 285,004.21 87,432.72

The variance is expected to continue to improve due to good water quality & lower seasonal production.

Actual YTD Budget YTD (Actual) (Budget to Actual) Maint. & Repairs - Facilities 404,837.34 408,109.17 475,026.96 3,271.83

The budget for Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs. Thisvariance was ($25,375) last month.


Maint. & Repairs - Equipment 33,013.85 53,712.50 48,112.55 20,698.65 Maint. & Repairs - Vehicles 41,330.95 49,961.25 28,993.72 8,630.30

FY2019 was the first full year using outsourced equipment and vehicle maintenance services in the place of First Vehicle Services with savings of $35,000 compared to FY2018. For FY2020, additional savingsare anticipated since a portion of the FY2019 costs were to fix prior years delayed maintenance.

Number of Cut-offs in November 253District Terminated Accounts 21

16 12/24/19

ADJUSTMENT STATISTICS176 219 196 224 205 188 50 121 185 153 254 169

18,980.58$ 19,725.93$ 27,890.32$ 26,213.82$ 23,697.61$ 24,799.00$ 2,444.67$ 13,266.21$ 12,908.79$ 20,506.91$ 22,756.79$ 20,363.03$ ADJUSTMENT

TYPE NOV. '19 OCT. '19 SEPT. '19 AUGUST '19 JULY '19 JUNE '19 MAY '19 APRIL '19 MARCH '19 FEB.'19 JAN.'19 DEC. '18

SEWER DEMAND 112.70 - - - - - - - - - - - # of Adjustments 3 - - - - - - - - - - - Average per Adjustment 37.57 - - - - - - - - - - -

WATER DEMAND 325.38 - - - - - - - - 279.65 - 71.91 # of Adjustments 4 - - - - - - - - 1 - 1 Average per Adjustment 81.35 - - - - - - - - 279.65 - 71.91

BACKFLOW ADMIN. FEE 7.39 - 6.17 - 27.17 2.47 - 2.47 - 2.47 - - # of Adjustments 1 - 1 - 1 1 - 1 - 1 - - Average per Adjustment 7.39 - 6.17 - 27.17 2.47 - 2.47 - 2.47 - -

CUSTOMER CHARGE - 13.00 19.50 19.50 - - - - - 57.83 648.20 19.50 # of Adjustments - 1 1 1 - - - - - 3 24 1 Average per Adjustment - 13.00 19.50 19.50 - - - - - 19.28 27.01 19.50

IRRIGATION USE 2,241.60 5,623.25 6,323.83 2,236.92 - 376.66 2.97 57.27 555.59 3.96 91.54 1,523.84 # of Adjustments 7 10 7 5 - 2 1 3 4 1 4 1 Average per Adjustment 320.23 562.33 903.40 447.38 - 188.33 2.97 19.09 138.90 3.96 22.89 1,523.84

SEWER AVAILABILITY 932.40 15.28 76.03 55.78 - 6.75 - - 13.50 273.23 145.61 20.25 # of Adjustments 3 2 2 3 - 1 - - 1 4 1 1 Average per Adjustment 310.80 7.64 38.02 18.59 - 6.75 - - 13.50 68.31 145.61 20.25

SEWER VOLUME CHARGE 10,043.00 9,816.86 16,523.89 16,237.44 18,329.83 16,769.29 325.48 6,966.49 8,045.14 10,761.97 14,282.34 12,581.52 # of Adjustments 78 95 89 110 131 97 4 56 74 52 95 61 Average per Adjustment 128.76 103.34 185.66 147.61 139.92 172.88 81.37 124.40 108.72 206.96 150.34 206.25

WATER AVAILABILITY 921.53 10.78 31.62 20.48 - 5.03 - 60.36 392.34 193.98 - 60.36 # of Adjustments 4 2 2 2 - 1 - 1 4 3 - 2 Average per Adjustment 230.38 5.39 15.81 10.24 - 5.03 - 60.36 98.09 64.66 - 30.18

WATER VOLUME CHARGE 4,327.65 3,395.98 3,611.82 3,905.33 5,305.77 4,873.32 255.10 6,179.62 2,115.98 6,527.73 6,109.38 4,590.50 # of Adjustments 68 86 59 78 61 57 7 60 79 61 106 64 Average per Adjustment 63.64 39.49 61.22 50.07 86.98 85.50 36.44 102.99 26.78 107.01 57.64 71.73

PENALTY 68.93 145.69 278.99 131.84 34.84 136.52 113.24 - 116.38 45.75 484.47 187.64 # of Adjustments 8 22 29 18 12 27 36 - 19 20 22 34 Average per Adjustment 8.62 6.62 9.62 7.32 2.90 5.06 3.15 - 6.13 2.29 22.02 5.52

RETURNED CHECK FEE - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

INSTALLMENT PAYMENTS - 705.09 1,018.47 3,606.53 - 2,628.96 1,747.88 - 1,669.86 2,360.34 995.25 1,307.51 # of Adjustments - 1 6 7 - 2 2 - 4 7 2 4 Average per Adjustment - 705.09 169.75 515.22 - 1,314.48 873.94 - 417.47 337.19 497.63 326.88

RECONNECT FEES - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

17 12/24/19

TO: BOARD OF DIRECTORS

FROM: DOROTHY SMALL, HR MANAGER DATE: December 31, 2019 SUBJECT: QUARTERLY AND FYD HUMAN RESOURCE EVENTS

ARRIVALS

QUARTER FISCAL YTD (1) Associate Construction Technician (1) Associate Maintenance Technician (1) Customer Service Associate (1) Water Operator Trainee

(1) Associate Construction Technician (1) Associate Maintenance Technician (1) Customer Service Associate (1) Water Operator Trainee

DEPARTURES QUARTER FISCAL YTD

(1) Associate Maintenance Technician

(1) Retirement (1) Relocation (1) Termination (1) Another Job

CURRENT VACANCIES Associate Maintenance Technician Water Reclamation Operations Supervisor PROMOTIONS AND TRANSFERS

QUARTER FISCAL YTD (2) Level Promotions

(6) Level Promotions (1) Position Promotion

LICENSES AND CERTIFICATIONS OBTAINED

QUARTER FISCAL YTD (4) Additional Environmental Licenses

(7) Additional Environmental Licenses

MEMO

DBS

CUSTOMER KUDOS (Written, Phone, Email, or Personal) QUARTER FISCAL YTD

(44) Construction Department (63) Construction Department (28) Maintenance Department (40) Maintenance Department (2) Customer Service (9) Customer Service (9) Water Department (2) Engineering (1) Administration (1) Billing (3) Meter Department TOTAL - 74 TOTAL - 128

INTERNAL KUDOS

• 25 YTD

WORKERS COMP QUARTER FISCAL YTD

(0) Reportable Accidents (3) Reportable Accidents