City Council Members

City Council Members

Chuck Bradley Millie Butcher Conway Polly Singer Eardley

David Lusby

Mark Showalter Karen Tingle-Sames

Connie Tackett Marvin Thompson

TOM PRATHER, MAYOR

Georgetown City Council Meeting June 11, 2018

6:00 pm AGENDA

1. Call to Order

2. Roll Call

3. Approval of Minutes

4. Receipt of Check Register

5. Public Comments

6. Mayor’s Comments a) Resolution Recognizing American Legion Post 24 b) Fire Department Promotional Pinning 7. Parks and Recreation- Approval of Bid from Swim Pro for 4 Chemtrol PC 2100 Controllers

8. City Attorney a) Municipal Order Approving Bids for Mowing b) Municipal Order Approving a Contract with Bell Engineering 9. City Engineer a) Municipal Order Approving Change Order for Derby Estates Project b) Municipal Order Approving Sutton Place Street Dedication

10. Finance a) Second Reading of Budget Ordinance- Sponsors Connie Tackett and David Lusby b) First Reading of Budget Amendment Ordinance-Sponsor Connie Tackett and David Lusby c) Municipal Order Approving the Renewal of Liability, Property and Workers’

Compensation Insurance

11. Human Resources- First Reading of Amendment to Personnel Ordinance- Sponsors Millie Butcher Conway and Marvin Thompson

12. Police Department- Resolution Accepting Grant Funds from Norfolk Southern 13. Council Comments 14. Adjourn

Georgetown Special City Council Meeting Minutes of 06/04/18 Page 1 of 2

Georgetown Special City Council Meeting June 4, 2017

6:00 pm The special meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Showalter led the pledge after a moment of silence.

1. Minutes A motion was made by Councilmember Tackett and seconded by Councilmember Thompson to approve the minutes from the City Council meeting May 14, 2018. The motion was unanimously approved.

2. Acknowledgement Receipt of Check Register

Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt.

3. GMWSS

a) Approval of purchase order to Bluegrass Engineering, PLLC in the amount of $19,800.00 for Mallard Point Sanitary Sewer Repairs. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Singer Eardley. The motion was unanimously approved.

b) Approval of purchase order to Bluegrass Engineering, PLLC in the amount of $19,561.00 for wastewater treatment plant I generator replacement. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Tingle-Sames. The motion was unanimously approved.

c) Approval of purchase order to C&S Quality Services, LLC in the amount of $ 34,500.00 the Whitaker tank improvements. A motion for approval was made by Councilmember Singer Eardley and seconded by Councilmember Butcher Conway. The motion was unanimously approved.

d) Approval of GMWSS budget for fiscal year 2019. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Thompson. The motion was unanimously approved.

4. City Engineer

Municipal Order approving East Main Street improvement conceptual design and cost estimate. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Showalter. The motion was unanimously approved.

5. Finance First reading of Fiscal Year 2019 budget ordinance

Georgetown Special City Council Meeting Minutes of 06/04/18 Page 2 of 2

6. Fire Department Resolution approving grant funds from Norfolk Southern. A motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Tackett. The motion was unanimously approved.

7. Police Department Municipal Order approving the purchase of vehicles. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Tackett. The motion was unanimously approved.

8. Public Works Municipal Order approving salt bid. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Butcher Conway. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting.

APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer

Georgetown, City of

Check Report by Check NumberBanks: All Check Dates: 6/4/2018 to 6/30/2018

Check Status: Cashed And Outstanding

As Of Check Cashed Date: 1/1/1900 to 6/30/2018

Vendors: 52NDREGI to ZUMWALTB Include Voids: No

Checks: All

Payment Method: Checks, ACH, EFT

Vendor NameCheck Date Vendor Code Check TypeCheck Number Check Status Cashed Date Void Amount Amount

Bank: 1C - CENTRAL BANK & TRUST

0000101677 06/08/2018 911 FLEET AND FIRE EQUIP911FLEET OutstandingCheck $0.00 $596.50

0000101678 06/08/2018 ADVANCED FIRE GEAR REPAIRADVANCEDFIRE OutstandingCheck $0.00 $393.00

0000101679 06/08/2018 AMERICAN TIRE DISTRIBUTORSAMERICANTIRE OutstandingCheck $0.00 $508.52

0000101680 06/08/2018 American Welding and GasSCOTTGRO OutstandingCheck $0.00 $60.53

0000101681 06/08/2018 BeneSolvBeneSolv OutstandingCheck $0.00 $415.83

0000101682 06/08/2018 BLUEGRASS GREENSOURCE, INCBGGREEN OutstandingCheck $0.00 $5,700.00

0000101683 06/08/2018 BROWNELLS INC.BROWNELL OutstandingCheck $0.00 $821.80

0000101684 06/08/2018 CARE HERE LLCCAREHERE OutstandingCheck $0.00 $6,132.00

0000101685 06/08/2018 Kentucky State TreasurerCLERK OutstandingCheck $0.00 $64.80

0000101686 06/08/2018 CLARKS TIRE & AUTO SERVICCLARKTIR OutstandingCheck $0.00 $150.00

0000101687 06/08/2018 COCA-COLA BOTTLING CO CONSOLIDATECOCACOLA OutstandingCheck $0.00 $637.50

0000101688 06/08/2018 COLUMBIA GAS COCOLUMBIA OutstandingCheck $0.00 $278.72

0000101689 06/08/2018 CONSOLIDATED ELECTRICALCONSOLID OutstandingCheck $0.00 $70.10

0000101690 06/08/2018 CORVUS JANITORIAL SYSTEMSCORVUS OutstandingCheck $0.00 $1,530.00

0000101691 06/08/2018 CUT N EDGE OR C STEFFENCUTNEDGE OutstandingCheck $0.00 $520.00

0000101692 06/08/2018 Tracie HoffmanEMPLOYEEREIMB OutstandingCheck $0.00 $68.13

0000101693 06/08/2018 ENTERPRISE FM TRUSTENTERPRISEF OutstandingCheck $0.00 $30,962.11

0000101694 06/08/2018 FINLEY FIREFINLEYFI OutstandingCheck $0.00 $745.00

0000101695 06/08/2018 FIRE DEPARTMENT SERVICE & SUPPLYFDSAS OutstandingCheck $0.00 $3,503.05

0000101696 06/08/2018 FORTUNE COLLISIONFORTUNEC OutstandingCheck $0.00 $1,000.00

0000101697 06/08/2018 GALLS, LLCGALLS OutstandingCheck $0.00 $1,955.60

0000101698 06/08/2018 GEORGETOWN COMM.HOSPITALGTHOSPIT OutstandingCheck $0.00 $115.44

0000101699 06/08/2018 GEORGETOWN PARKS & REC.GTPARKSR OutstandingCheck $0.00 $104,533.50

0000101700 06/08/2018 GT MUNICIPAL WATER & SEW.GTMUNWAT OutstandingCheck $0.00 $58.33

0000101701 06/08/2018 GT/SC SENIOR CITIZENSGTSCSENI OutstandingCheck $0.00 $8,083.34

0000101702 06/08/2018 HAMILTON RYKERHAMILRYK OutstandingCheck $0.00 $2,917.30

0000101703 06/08/2018 HAMILTON-HINKLE PAVING COHAMILTHI OutstandingCheck $0.00 $301.99

0000101704 06/08/2018 HARTS DRY CLEANINGHARTSDRY OutstandingCheck $0.00 $6.72

0000101705 06/08/2018 HIGHBRIDGE SPRING WATERHIGHBRID OutstandingCheck $0.00 $99.85

0000101706 06/08/2018 HURST OFFICE SUPP. LLCHURSTOFF OutstandingCheck $0.00 $392.27

0000101707 06/08/2018 I.M.I.,IRVING MATERIALSIRVINGMA OutstandingCheck $0.00 $840.13

0000101708 06/08/2018 IFSTAIFSTAFIR OutstandingCheck $0.00 $217.50

0000101709 06/08/2018 INT.ASSN.CHIEF OF POLICEINTPOLIC OutstandingCheck $0.00 $150.00

0000101710 06/08/2018 KCTCS-FIRE COMMISSIONKCTCS OutstandingCheck $0.00 $150.00

0000101711 06/08/2018 KENTUCKY STORMWATER ASSOCKSA OutstandingCheck $0.00 $570.00

Page 1 of 26/8/2018 11:01 AM V.3.9

Vendor NameCheck Date Vendor Code Check TypeCheck Number Check Status Cashed Date Void Amount Amount

0000101712 06/08/2018 KENTUCKY UNIFORMS, INC.KYUNIFOR OutstandingCheck $0.00 $897.50

0000101713 06/08/2018 KY AMERICAN WATER COMPANYKYAMWATE OutstandingCheck $0.00 $7,080.01

0000101714 06/08/2018 KY PROTINTS LLCKYPROTINTS OutstandingCheck $0.00 $225.00

0000101715 06/08/2018 KY. FREIGHTLINER TRUCKSKYFREIGH OutstandingCheck $0.00 $556.80

0000101716 06/08/2018 KY. LEAGUE OF CITIESKLC OutstandingCheck $0.00 $700.00

0000101717 06/08/2018 L & W EMERGENCY EQUIPMENTLWEMERGE OutstandingCheck $0.00 $992.50

0000101718 06/08/2018 LEXISNEXIS, A DIVISION OF RELX INC.LEXIS OutstandingCheck $0.00 $205.00

0000101719 06/08/2018 LOU'S GLOVESLOUSGLOV OutstandingCheck $0.00 $504.00

0000101720 06/08/2018 MAD ABOUT MONOGRAMSMADABOUT OutstandingCheck $0.00 $610.00

0000101721 06/08/2018 MOSESS INC.MOSESS OutstandingCheck $0.00 $28.99

0000101722 06/08/2018 NALLY & GIBSONNALLYGIB OutstandingCheck $0.00 $174.32

0000101723 06/08/2018 ORR SAFETYORRSAFE OutstandingCheck $0.00 $1,712.01

0000101724 06/08/2018 PHOENIX TRANSPORATIONPHOENIXT OutstandingCheck $0.00 $596.15

0000101725 06/08/2018 POWERPHONE INCPOWERPHO OutstandingCheck $0.00 $129.00

0000101726 06/08/2018 PROMOS 911, INCPROMOS OutstandingCheck $0.00 $860.42

0000101727 06/08/2018 QUILLQUILL OutstandingCheck $0.00 $3,225.60

0000101728 06/08/2018 ROCICROCIC OutstandingCheck $0.00 $75.00

0000101729 06/08/2018 RYDIN DECALRYDINDEC OutstandingCheck $0.00 $522.70

0000101730 06/08/2018 S & S TRUCK TIRE CENTERSSTIRELE OutstandingCheck $0.00 $3,331.74

0000101731 06/08/2018 SC 4-H/FFA YOUTH MKT LIVESTOCK ORG, SC4H/FFA OutstandingCheck $0.00 $250.00

0000101732 06/08/2018 SCHAEFER SYSTEMS INTERNATIONAL, INSCHAEFERS OutstandingCheck $0.00 $92.02

0000101733 06/08/2018 SCOTT COUNTY FISCAL COURTSCFISCAL OutstandingCheck $0.00 $179,058.43

0000101734 06/08/2018 SHARPS TOWINGSHARPSTO OutstandingCheck $0.00 $90.00

0000101735 06/08/2018 TERMINIX PROCESSING CTR.TERMINIX OutstandingCheck $0.00 $53.00

0000101736 06/08/2018 THYSSENKRUPP ELEVATORDOVERELE OutstandingCheck $0.00 $393.34

0000101737 06/08/2018 TIDMORE FLAGS INC.TIDMOREF OutstandingCheck $0.00 $56.57

0000101738 06/08/2018 UNIFIRST HOLDINGS INCUNIFIRST OutstandingCheck $0.00 $70.40

0000101739 06/08/2018 WINZER CORPORATIONWINZER OutstandingCheck $0.00 $334.20

0000101740 06/08/2018 WOODFORD OIL COMPANYWOODFORD OutstandingCheck $0.00 $906.86

0000101741 06/08/2018 ZIEGLER MORGAN TIRE CO.ZIEGLERMORGAN OutstandingCheck $0.00 $10,246.26

$0.00 $388,527.381C - CENTRAL BANK & TRUST Total:

Grand Total: $0.00 $388,527.38

Page 2 of 26/8/2018 11:01 AM V.3.9

Check Report by Check Number

As Of Check Cashed Date: 1/1/1900 to 6/30/2018

CITY OF GEORGETOWN

RESOLUTION 18-____

A RESOLUTION OF THE CITY OF GEORGETOWN RECOGNIZING AMERICAN LEGION POST 24 FOR ITS 100TH CONSECUTIVE MEMORIAL DAY PILGRIMAGE. WHEREAS, Scott County’s American Legion Post 24 has, for the past one hundred years, conducted a Memorial Day Pilgrimage to honor our deceased veterans; and, WHEREAS, Post 24 travels to seven cemeteries in the Scott County area, at each of which, our veterans are remembered through verse, patriotic music, reading of the names of each veteran buried in the cemetery, a 21-gun salute, and the playing of Taps; and, WHEREAS, American Legion Post 24 is the only chapter to have conducted this revered Pilgrimage for one hundred consecutive years; and, WHEREAS, over the years, Veterans of Foreign Wars Post 7054 and the 100th Division of the Army Reserves in Georgetown have joined Post 24 in leading this truly unique Pilgrimage; and NOW THEREFORE, be it resolved by the City of Georgetown that: The Georgetown City Council does hereby recognize American Legion Post 24, Veterans of Foreign Wars Post 7054 and the 100th Division of the Army Reserves for so fervently honoring our Veterans through an annual Memorial Day Pilgrimage. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 11th day of June, 2018. CITY COUNCIL OF GEORGETOWN By: Tom Prather, Mayor ATTESTED BY: Tracie Hoffman, City Clerk/Treasurer

MUNICIPAL ORDER

18-_______

June 11, 2018

AN ORDER APPROVING A CONTRACT WITH MULTIPLE VENDORS FOR CODE ENFORCEMENT MOWING.

WHEREAS, the City of Georgetown issued sealed bid for mowing services in connection with Code Enforcement tall grass abatements; and WHEREAS, the following persons submitted the three lowest bids: (“the Mowing Contractors”); and WHEREAS, the City will contract with the Mowing Contractors on a rotating schedule for mowing associated with code enforcement tall grass abatements; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the attached bids are approved, the City is authorized to contract with the Mowing Contractors, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this June 11, 2018. __________________________________ Tom Prather, Mayor ATTEST:

Tracie Hoffman, City Clerk

MUNICIPAL ORDER

18 - _____

June 11, 2018

AN ORDER APPROVING AN AGREEMENT WITH BELL ENGINEERING AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS

WHEREAS, traffic congestion and safety in the areas of Old Oxford Rd., Connector Rd., Cherry Blossom/U.S. 62, Oxford Rd. and Blossom Park Dr. are among the most pressing issues facing Georgetown and Scott County residents; and, WHEREAS, the City of Georgetown, in cooperation with Scott County, intends to apply for a BUILD Discretionary Grant to fund a capital project or projects to address these issues; and, WHEREAS, Bell Engineering has provided a scope of work to aid in the application for this grant, and the parties have agreed upon a fee in the amount of $18,500.00, as outlined in the attached documentation;

NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the agreement between the City of Georgetown and Bell Engineering, which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this June 11, 2018.

__________________________________ Tom Prather, Mayor

ATTEST: Tracie Hoffman, City Clerk

June 11, 2018 Mr. Andrew S. Hartley 100 North Court Street Georgetown, Kentucky 40324 RE: Professional Services Proposal (680)(18)(A) BUILD Transportation Grant Assistance City of Georgetown, Kentucky Dear Mr. Hartley: Thank you for allowing Bell Engineering the opportunity to submit a proposal to provide assistance to the City of Georgetown in its effort to secure Federal Grants for much needed infrastructure improvements to three key areas of Georgetown’s Northeast Corridor. Based on our understanding of your needs that we recently discussed and review of the requirements for submission of a competitive BUILD Grant Application (BGA), we propose to provide the following Scope of Services: • Participate in an initial kick-off meeting with the City of Georgetown, • Review the 2008 Northeast Georgetown Traffic Study for content that can be utilized or

updated for the BGA, • Conduct field surveys necessary to compile information for the three key areas, • Develop proposed project area maps, assuming all available GIS and other related

mapping data is provided by Georgetown, • Develop conceptual renderings for proposed improvements for each project area, • Develop conceptual road cross sections for each project area, • Develop Opinion of Probable Construction Cost for each project area, • Develop Opinion of Total Project Cost utilizing Standard Form 424C, • Coordinate with local and state agencies in an effort to collect pertinent data relating to

rights of ways, utilities and property information, • Coordinate with Georgetown Planning in an effort to identify known and anticipated

growth areas, • Provide written narrative identifying the project areas and need, • Assist Georgetown, in obtaining public input and project support documentation, • Assist Georgetown with assembly of the final documents as necessary. Services Not Included The following services are either not anticipated to be required for the proposed project or are to be provided by Georgetown or others. Should work be required in these areas, or other areas not previously described, Bell Engineering will prepare a proposal or amendment, at Georgetown’s request, that contains the Scope of Services, fee, and schedule required to complete the additional work items.

Mr. Andrew S. Hartley June 11, 2018 Page 2

• Surveying or Platting of any kind including Site Boundary, Topographic or As-BuiltSurveys

• Traffic Impact Study/Traffic Engineering Services• Environmental, Archeological, Historic, Economic Impact, or other special studies• Conditional Use, Variance, or rezoning processes• Geotechnical investigations/reports• Off-property design, approvals and construction services• Regulatory application fees/filing fees• Site layout, grading, stormwater management or roadway design

Fee:

Scope of Services will be provided for a lump sum fee of $18,500.00.

Schedule:

Services defined herein will be performed concurrent with the City of Georgetown in order to meet, but not exceed, the BGA application deadline of July 18, 2018.

This proposal is subject to our attached Standard Terms and Conditions. If this proposal is acceptable, please sign below and return one copy to our office.

On behalf of Bell Engineering, we would like to thank you for the opportunity to submit our proposal on this project.

Sincerely, BELL ENGINEERING

David F. Schrader, P.E. Vice President

CITY OF GEORGETOWN, KENTUCKY

Authorized: Date: Name, Title

Page 1 of 3 Bell Engineering Standard Terms and Conditions Revised 11/2011

BELL ENGINEERING STANDARD TERMS AND CONDITIONS

FOR ENGINEERING SERVICES

Scope: Engineer shall provide, or cause to be provided, the services set forth in the proposal and in accordance with these terms and conditions. General: Owner shall have the responsibilities set forth herein and as noted in the proposal. Owner shall pay Engineer as set forth in the proposal and defined herein. Owner shall be responsible for, and Engineer may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Engineer pursuant to this Agreement. Engineer may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement. Commencement: Engineer shall begin rendering services as of the Effective Date of the Agreement, unless specified otherwise. Time for Completion: Engineer shall complete its obligations within a reasonable time. Specific periods of time for rendering services are set forth or specific dates by which services are to be completed shall be as defined in the proposal and are hereby agreed to be reasonable. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer’s services is impaired, or Engineer’s services are delayed or suspended, then the time for completion of Engineer’s services, and the rates and amounts of Engineer’s compensation, shall be adjusted equitably. If Owner authorizes changes in the scope, extent, or character of the Project, then the time for completion of Engineer’s services, and the rates and amounts of Engineer’s compensation, shall be adjusted equitably. Owner shall make decisions and carry out its other responsibilities in a timely manner so as not to delay the Engineer’s performance of its services. If Engineer fails, through its own fault, to complete the performance required in this Agreement within the time set forth, as duly adjusted, then Owner shall be entitled to the recovery of direct damages resulting from such failure. Compensation and Methods of Payment: The method of payment and amount of compensation shall be as noted in the proposal/agreement and shall be based on one of the following methods of payment: Lump Sum. A fixed price for engineer’s services and reimbursable expenses. Standard Hourly Rates Plus Expenses. Shall be based on the cumulative hours charged to the Project during the billing period by each class of Engineer’s employees times standard hourly rates for each applicable billing class, plus reimbursable expenses and Engineer’s consultant’s charges. The standard hourly rates and reimbursable expense schedule shall be revised annually as of January 1 unless noted otherwise in the proposal. Additional Services: For engineering services beyond the Scope of Services and/or time period defined in the proposal, Engineer shall furnish additional services only as authorized by the Owner. The method of payment and amount of compensation shall be as mutually agreed to by the Owner and Engineer as defined herein. Invoices: Preparation and Submittal of Invoices. Engineer shall prepare invoices in accordance with its standard invoicing practices. Engineer shall submit its invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. Payments: Application to Interest and Principal. Payment will be credited first to any interest owed to Engineer and then to principal. Failure to Pay. If Owner fails to make any payment due Engineer for services and expenses within 30 days after receipt of Engineer’s invoice, then:

1. Amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; and

2. Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Owner has paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension. Disputed Invoices. If Owner contests an invoice, Owner may withhold only that portion so contested, and must pay the undisputed portion.

Opinions of Probable Construction Cost: Engineer’s opinions of probable Construction Cost are to be made on the basis of Engineer’s experience and qualifications and represent Engineer’s best judgment as an experienced and qualified professional generally familiar with the construction industry. However, since Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors’ methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by Engineer. If Owner wishes greater assurance as to probable Construction Cost, Owner shall employ an independent cost estimator. Opinions of Total Project Costs: The services, if any, of Engineer with respect to Total Project Costs shall be limited to assisting the Owner in collating the various cost categories which comprise Total Project Costs. Engineer assumes no responsibility for the accuracy of any opinions of Total Project Costs. Standards of Performance: The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer’s services. Owner shall not be responsible for discovering deficiencies in the technical accuracy of Engineer’s services. Engineer shall correct any such deficiencies in technical accuracy without additional compensation except to the extent such corrective action is directly attributable to deficiencies in Owner-furnished information. Engineer may employ such Consultants as Engineer deems necessary to assist in the performance or furnishing of the services, subject to reasonable, timely, and substantive objections by Owner. Subject to the standard of care set forth herein. Engineer and its Consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. Engineer and Owner shall comply with applicable Laws and Regulations and Owner-mandated standards that Owner has provided to Engineer in writing. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after the Effective Date of this Agreement may be the basis for modifications to Owner’s responsibilities or to Engineer’s scope of services, times of performance, and compensation. Engineer shall not be required to sign any documents, no matter by whom requested, that would result in the Engineer having to certify, guarantee, or warrant the existence of conditions whose existence the Engineer cannot ascertain. Owner agrees not to make resolution of any dispute with the Engineer or payment of any amount due to the Engineer in any way contingent upon the Engineer signing any such documents. Engineer shall not at any time supervise, direct, or have control over Contractor’s work, nor shall Engineer have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to the Contractor’s work in progress, nor for any failure of Contractor to comply with Laws and Regulations applicable to Contractor’s furnishing and performing the Work. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor’s failure to furnish and perform the Work in accordance with the Contract Documents. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer’s own employees and its Consultants) at the Site or otherwise furnishing or performing any Work; or for any decision made on interpretations or clarifications of the Contract Documents given by Owner without consultation and advice of Engineer. Design Without Construction Phase Services: If Engineer’s Basic Services under this Agreement do not include Project observation, or

Page 2 of 3 Bell Engineering Standard Terms and Conditions Revised 11/2011

review of the Contractor’s performance, or any other Construction Phase services, then Owner waives any claims against the Engineer that may be connected in any way thereto. Use of Documents: All Documents are instruments of service in respect to this Project, and Engineer shall retain an ownership and property interest therein (including the copyright and the right of reuse at the discretion of the Engineer) whether or not the Project is completed. Owner shall not rely in any way on any Document unless it is in printed form, signed or sealed by the Engineer or one of its Consultants. Files in electronic media format of text, data, graphics, or other types that are furnished by one party to the other are furnished only for convenience, not reliance by the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. Owner may make and retain copies of Documents for information and reference in connection with use on the Project by Owner. Engineer grants Owner a license to use the Documents on the Project, extensions of the Project, and other projects of Owner, subject to the following limitations: (1) Owner acknowledges that such Documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project or on any other project without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the Documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner’s sole risk and without liability or legal exposure to Engineer or to Engineer’s Consultants; (3) Owner shall indemnify and hold harmless Engineer and Engineer’s Consultants from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from any use, reuse, or modification without written verification, completion, or adaptation by Engineer; (4) such limited license to Owner shall not create any rights in third parties. Insurance and Liability: Engineer shall maintain the following insurance and coverage limits during the period of service. The Owner will be named as an additional insured on the Commercial General Liability and Automobile Liability insurance policies. Worker’s Compensation. As required by applicable state statute. Commercial General Liability. $1,000,000 per occurrence for bodily injury, including death and property damage, and $2,000,000 in the aggregate. Automobile Liability. $1,000,000 combined single limit for bodily injury and property damage. Professional Liability (E&O). $1,000,000 each claim and $2,000,000 in the aggregate. The Owner shall make arrangements for Builder’s Risk, Protective Liability, Pollution Prevention, and other specific insurance coverage warranted for the Project in amounts appropriate to the Project value and risks. The Engineer shall be a named insured on those policies where Engineer may be at risk. The Owner shall obtain the counsel of others in setting insurance limits for construction contracts. Suspension and Termination: Suspension. By Owner: Owner may suspend the Project upon seven days written notice to Engineer. By Engineer: If Engineer’s services are substantially delayed through no fault of Engineer, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement. Termination. The obligation to provide further services under this Agreement may be terminated:

1. For cause, by either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. By Engineer: upon seven days written notice if Owner demands that

Engineer furnish or perform services contrary to Engineer’s responsibilities as a licensed professional; or upon 7 days written notice if the Engineer’s services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer’s control. Engineer shall have no liability to Owner on account of such termination.

Notwithstanding the foregoing, this Agreement will not terminate for cause if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day

period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice.

2. For convenience, by Owner effective upon Engineer’s receipt of notice from Owner. Effective Date of Termination. The terminating party may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to demobilize personnel and equipment from the Site, to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. Payments Upon Termination. In the event of any termination, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. Upon making such payment, Owner shall have the limited right to the use of Documents, at Owner’s sole risk, subject to the provisions of these Terms and Conditions. In the event of termination by Owner for convenience or by Engineer for cause, Engineer shall be entitled, in addition to invoicing for those items identified in the paragraph above, to invoice Owner and to payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer’s Consultants, and other related close-out costs, using methods and rates for Additional Services as set forth herein. Controlling Law: This Agreement is to be governed by the law of the state in which the Project is located. Successors, Assigns, and Beneficiaries: Owner and Engineer each is hereby bound and the partners, successors, executors, administrators and legal representatives of Owner and Engineer are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Unless expressly provided otherwise in this Agreement, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Contractor, Contractor’s subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. Owner agrees that the substance of the provisions of this paragraph shall appear in the Contract Documents. Dispute Resolution: Owner and Engineer agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice prior to invoking the procedures of mediation or other provisions of this Agreement, or exercising their rights under law. Environmental Condition of Site: Owner has disclosed to Engineer in writing the existence of all known and suspected Asbestos, PCBs, Petroleum, Hazardous Waste, Radioactive Material, hazardous substances, and other Constituents of Concern located at or near the Site, including type, quantity, and location. Owner represents to Engineer that to the best of its knowledge no Constituents of Concern, other than those disclosed in writing to Engineer, exist at the Site. If Engineer encounters an undisclosed Constituent of Concern, then Engineer shall notify (1) Owner and (2) appropriate governmental officials if Engineer reasonably concludes that doing so is required by applicable Laws or Regulations. It is acknowledged by both parties that Engineer’s scope of services does not include any services related to Constituents of Concern. If Engineer or any other party encounters an undisclosed Constituent of Concern, or if investigative or remedial action, or other professional services, are necessary with respect to disclosed or undisclosed Constituents of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove

Page 3 of 3 Bell Engineering Standard Terms and Conditions Revised 11/2011

the Constituents of Concern; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. If the presence at the Site of undisclosed Constituents of Concern adversely affects the performance of Engineer’s services under this Agreement, then the Engineer shall have the option of (1) accepting an equitable adjustment in its compensation or in the time of completion, or both; or (2) terminating this Agreement for cause on 30 days’ notice. Owner acknowledges that Engineer is performing professional services for Owner and that Engineer is not and shall not be required to become an “arranger,” “operator,” “generator,” or “transporter” of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which are or may be encountered at or near the Site in connection with Engineer’s activities under this Agreement. Indemnification and Mutual Waiver: Indemnification. To the fullest extent permitted by law, Engineer and Owner shall indemnify and hold harmless the officers, directors, partners, agents, consultants, and employees of each party from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of each party or its officers, directors, partners, employees, or Consultants. Percentage Share of Negligence. To the fullest extent permitted by law, a party’s total liability to the other party and anyone claiming by, through, or under the other party for any cost, loss, or damages caused in part by the negligence of the party and in part by the negligence of the other party or any other negligent entity or individual, shall not exceed the percentage share that the party’s negligence bears to the total negligence of Owner, Engineer, and all other negligent entities and individuals. Mutual Waiver. To the fullest extent permitted by law, Owner and Engineer waive against each other, and the other’s employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project. Limitation of Liability: To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other’s employees, officers, directors, agents, insurers, partners, and consultants, any and all

claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer’s total liability to Owner under this Agreement shall be limited to $25,000 or the total amount of compensation received by Engineer, whichever is less. Miscellaneous Provisions: Notices. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. Survival. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. Severability. Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Engineer, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Waiver. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Accrual of Claims. To the fullest extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of limitation shall commence, no later than the date of Substantial Completion. Designated Representatives: With the execution of this Agreement, Engineer and Owner shall designate specific individuals to act as Engineer’s and Owner’s representatives with respect to the services to be performed or furnished by Engineer and responsibilities of Owner under this Agreement. Such individuals shall have authority to transmit instructions, receive information, and render decisions relative to the Project on behalf of each respective party. Permits and Approvals: Engineer will assist Owner in preparing applications for permits and approvals from the authority having jurisdiction. The Owner shall pay all fees associated with any permits or review processes.

MUNICIPAL ORDER

18-

June 11, 2018

AN ORDER APPROVING CHANGE ORDER NO. 1 FOR DERBY ESTATES DRAINAGE IMPROVEMENTS PROJECT AND AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS.

WHEREAS, the original contract with ADE Contracting, Inc.; 1044 Duncan Road; Lawrenceburg, KY 40342 was approved at a cost of $224,950.00 for Derby Estates Drainage Improvements Project; and WHEREAS, ADE Contracting, Inc. required Change Order #1 for relocation of wood fences and gates which are currently located within the limits of the stormwater drainage easement; whereas the original contract did not include a bid quantity for fences or gates to be relocated; whereas the City’s consulting engineer (ECSI Engineers) determined the quantity of fencing and gates to be installed; and WHEREAS, the Change Orders No. 1 increases project costs, in the amount of $14,190.00; and

WHEREAS, the Derby Estates Drainage Improvements Project is funded in the current budget at an amount to cover these costs; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that Change Order No. 1 from ADE Contracting, Inc. for the Derby Estates Drainage Improvements Project, in the amount of $14,190.00, copies of which are attached hereto and incorporated herein by reference, are hereby approved and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this June 11, 2018. __________________________________ Tom Prather, Mayor ATTEST:

Tracie Hoffman, City Clerk

MEMORANDUM TO: ANDREW HARTLEY CITY ATTORNEY / CHIEF OF STAFF FROM: EDWARD HIGHTOWER, PE

CITY ENGINEER DATE: JUNE 6, 2018 SUBJECT: DERBY ESTATES DRAINAGE IMPROVEMENTS MUNICIPAL ORDER NUMBER MO 17-057 CHANGE ORDER NO. 1 Change Order No. 1 to the contract services agreement with ADE Contracting, LLC includes the following general cost items: Installing new fencing ($30.00/Linear Foot) to the quantity of 373 Linear Feet and gates. Work includes replacing the existing fence with new fence and installing gates. Under the Contract Agreement, the fence resetting and/replacement was to be added to the contract as a Change Order per above MO 17-057. TOTAL CHANGE ORDER #1 $ 14,190.00 ECSI Engineers; 340 South Broadway; Lexington, KY 40508 has recommend approval of Change Order No. 1 to the Derby Estates contract under Additional Requirements #2 on the MO. Based upon the recommendation from ECSI, I recommend council approve Change Order No. 1. The following is a summary of project costs to date:

Original Contract Amount $ 224,950.00 Change Order #1 $ 11,190.00 Total $ 236,140.00

The City’s budget for the Derby Estates Drainage Project was $282,000, which is still under the budgeted amount.

MUNICIPAL ORDER

18 _____

June 11, 2018

AN ORDER ACCEPTING THE STREETS WITHIN THE SUTTON PLACE SUBDIVISION AS CITY STREETS AND INCLUDING THEM ON THE OFFICIAL CITY STREET MAP

WHEREAS, the Georgetown-Scott County Planning Commission staff have reviewed the plats and inspected the street, and find it to have been constructed to the standards necessary to be adopted as a city street.

NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the following streets are hereby accepted by the City and included in the official city street map: Plat/Slide Date Plat Name # Lots Cab 9/304 7/25/07 Phase 2 80 Residential The following is a summary of the street inventory: Name Length Description Sutton Place Blvd. 730’ Beginning at Phase 1 to the end of Phase 2 Meadowcrest Dr. 1,038.5’ Begins at Sutton Place Blvd and dead ends at Perkins Property Crown Dr. 327’ Connects Meadowcrest Dr. to High Pointe Dr. High Pointe Dr. 703’ Culdesacs left and right off of Crown Dr. Total length of street is approximately 2,798.5 feet or 0.53 miles. PASSED AND APPROVED, this June 11, 2018.

__________________________________ Tom Prather, Mayor

ATTEST: Tracie Hoffman, City Clerk

ORDINANCE # 18-___ AN ORDINANCE OF THE CITY OF GEORGETOWN, KENTUCKY, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL PERIOD JULY 1, 2018, THROUGH JUNE 30, 2019, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT

SUMMARY

SECTION ONE Adopts, by incorporated Exhibit, the Fiscal Year 2018-2019 Budget of the City of Georgetown, Kentucky as follows: Governmental Funds Original Budget Prior Year Revenues $ 9,560,754 Revenues: Municipal Taxation 2,270,000 Licenses and permits 21,747,500 Fines and forfeitures 94,000 Intergovernmental revenues 14,638,355 Charges for service 193,082 Other revenue 31,700 Other financing sources/transfers 9,424,445 Total City Revenues 48,399,082 Expenditures: General Government 1,520,600 City Council 194,237 City Clerk 266,313 Police 6,793,653 Public Works 2,408,817 Fire 5,599,734 Code Enforcement 226,311 Building Inspection 501,636 Dispatch/Telecommunications 1,680,277 Utilities 708,400 Community Services/Inter-Local 5,768,328 Capital Outlay 20,925,848 Debt Service 1,046,965 Transfers to other Funds 10,318,717 Total City Expenditures 57,959,836

Proprietary Funds Original Budget Prior Year Revenues $ 274,579 Revenues: Sanitation 2,050,000 Recycling 33,000 Cemetery 210,000 Intergovernmental revenue 417,912 Other revenue 6,000 Other financing sources/transfers 894,272 Total Proprietary Revenues 3,611,184 Expenditures: Sanitation 2,022,283 Recycling 502,092 Stormwater 719,156 Landfill 76,000 Cemetery 566,232 Total Proprietary Expenditures 3,885,763 SECTION TWO Authorizes the Mayor, except as provided in the Georgetown Purchasing Policy adopted in Municipal Order 11-028, to enter into any contracts or agreements necessary to fulfill the operation of City government within the allocations listed in this ordinance. SECTION THREE Provides that, if any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance.

SECTION FOUR

Provides that all ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.

The full text of Ordinance 18-___ is available for examination in the City Clerk’s office, 100 Court Street, Georgetown, KY, 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: June 4, 2018 PUBLICLY READ SECOND TIME AND PASSED: ___________

CITY OF GEORGETOWN, KENTUCKY APPROVED:

_______________________________ Tom Prather, Mayor

ATTEST: ______________________________ Tracie Hoffman, City Clerk I, Andrew Hartley, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky, and my office is located at 100 Court Street, Georgetown, Kentucky, 40324. I further certify the foregoing Summary of Ordinance 18-___ was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance.

______________________________ Andrew Hartley, City Attorney

MEMORANDUM

DATE: June 11, 2018

TO: MAYOR PRATHER AND CITY COUNCIL

FR: STACEY CLARK, DIRECTOR OF FINANCE

RE: 17-18 Budget Amendment #2

Please review the attached summary that shows the beginning budget balance of each fund, the proposed changes and the ending budget balance of the fund. Please keep in mind that the “balances” shown are the balances for the 17-18 operating budget, not the total fund balance (reserves) for that fund. Revenues that are being increased are shown as positive numbers. Expenses that are increased are shown as negatives, while expenses that are decreased are shown as positives. I have broken down the various changes into items that have already been approved by Council through Municipal Order or a prior year budget, as well as revenues already received, and new items/changes requested.

Also included in this information will be the summary ordinance and budget ordinance, which include the detailed exhibit showing strikethroughs on the current account budgets and bold/underline text for the new amounts as required by statue.

Most of this budget amendment is to cleanup some line items that have gone over budget, to remove/reduce funding for projects pushed to the FY19 budget, and to add funding for two new items expected to be paid in June 2018. Details of the changes are listed below.

1. One new item in this budget is to fund engineering services in the amount of $18,500 to assist with the completion of the application for the BUILD grant, which could fund road improvement projects for Old Oxford, Lexus Way extension, and Connector Road.

2. The second new item in this amendment is to add funds for the payment of the Sewer Privilege Fee for the Lanes Run Business Park infrastructure project in the amount of $350,000, which will be split between the City and County. This was originally budgeted in the FY19 budget in the amount of $275,000 and will be removed from that budget later as we need to make the payment ASAP.

3. A large item in this budget is to decrease transfers to the Capital Projects Fund from the General Fund by removing funding for the South US 25 Sewer Project, TAP Grant Match, and reduce the CMAQ Grant Match. These items will be funded and completed in FY19, except for some design services for Cardinal Drive, for which some funds remain in the FY18 budget.

4. Other changes in the General Fund, Environmental Services Fund, and Landfill Fund are simply to fix some line items that have or will go over budget before the end of FY18. I have also increased the budget for CMRS Dispatch revenue to offset the increase to the corresponding account line that is used to pay the County for their half of the revenue.

5. In the Capital Projects Fund, other than the removal/reduction of the items listed in #3, the main change is to update the budget for the Lemons Mill Widening Project for Change Order #5 as approved by Council and for the subcontracted materials from Hamilton Hinkle which were not listed on the original Municipal Order for the project. Therefore, they were overlooked at the time of the last budget amendment and need to be added.

6. The increase in Intergovernmental Revenue on the Capital Projects Fund is to fund the excess expenditures for the Lemons Mill Widening Project above the $400,000 state allocation received for the project.

2017-2018 Budget Amendment #2 Summary

General FundAmended Budget Balance (Prior Year Revenues Used) (2,376,840.23)

New Changes:Gen Govt - Professional Services (Bell Engineering - Build Grant App) (18,500.00) Gen Govt - Telephone/Computer Lines (20,000.00) Building Insepction Line Item Adjustments (See Exhibit A, net zero) - Fire Dept - CERS Invoices for Past Retirees Sick Leave (100,000.00) Dispatch - Overtime (10,000.00) Public Works - Medical & Dental Insurance (14,300.00) Ambulance Utilities (5,000.00) CMRS County Share (Increase revenue 17-18) (40,937.50) Transfer to Business Park Fund (175,000.00)

Decrease:Transfer to Capital Projects Fund 528,887.98

Increase:CMRS Revenue 81,875.00

General Fund Budget Surplus (Deficit) *PY Revenues Used (2,149,814.76)

Business Park FundAmended Budget Balance (Prior Year Revenues Used) -

New Changes:Sewer Privilege Fee (MO 18-017) (350,000.00) Transfer from General Fund 175,000.00 Intergovernmental Revenue (County half) 175,000.00

Business Park Budget Surplus (Deficit) -

Environmental Services FundAmended Budget Balance (Prior Year Revenues Used) (239,677.41)

New Changes:Sanitation: Landfill Services (20,000.00)

Decrease:Sanitation: Garbage Trucks 8,600.00

Env Services Fund Budget Surplus (Deficit) *PY Revenue Used (251,077.41)

Landfill FundOriginal Budget Balance (85,000.00)

New Changes:Leachate Disposal (14,800.00)

Decrease:Land & Land Improvements 10,000.00 Professional Services 4,800.00

Landfill Fund Budget Surplus (Deficit) *PY Revenues Used (85,000.00)

Capital Projects FundAmended Budget Balance (Prior Year Revenues Used) (7,916.53)

Previously Approved Transactions:Lemons Mill Widening Project (MO 18-016, Change Order No. 5) (15,100.00) Lemons Mill Widening Project - Hamilton Hinkle (Subcontracted Materials) (157,250.00) Remove TAP Grant Match (Budgeted in FY19) 150,000.00 Remove CMAG Grant Match (Except for Design Phase)(Budgeted FY19) 181,800.00 Remove US25 S. Sewer Contribution (Budgeted in FY19) 250,000.00 Intergovernmental Revenue - County (Lemons Mill) 52,912.03

Decrease:Transfer from General Fund (528,887.98)

Capital Projects Fund Budget Surplus (Deficit) *PY Revenues Used (74,442.48)

ORDINANCE NO 18 -_____

AN ORDINANCE AMENDING THE ANNUAL BUDGET ORDINANCE FOR FISCAL YEAR JULY 1, 2017 THROUGH JUNE 30, 2018

SUMMARY

GENERAL FUND Prior Year Revenues are decreased by $227,025.48. Intergovernmental Revenue is increased by $81,875. General Government Expenses are increased by $38,500. Fire Expenses are increased by $100,000. Dispatch Expenses are increased by $10,000. Public Works Expenses are increased by $14,300. Inter-local Expenses are increased by $45,937.50. Transfers Out are decreased by $353,887.98.

BUSINESS PARK FUND Intergovernmental Revenue is increased by $175,000. Transfers In are increased by $175,000. Expenses are increased by $350,000.

ENVIRONMENTAL SERVICES FUND

Prior Year Revenues are increased by $11,400. Sanitation Expenses are increased by $11,400.

LANDFILL FUND Transfer funds between line item expenditures resulting in no change to total expenditures.

CAPITAL PROJECTS FUND Prior Year Revenues are increased by $66,525.95. Intergovernmental Revenues are increased by $52,912.03. Transfers In are decreased by $528,887.98. Capital Expenses are decreased by $409,450. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. This ordinance shall take effect after its passage and publication according to law. The full text of Ordinance 18 -_____ is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: June 11, 2018 PUBLICLY READ SECOND TIME AND PASSED: ____________ APPROVED: ___________________________________ Tom Prather, Mayor ATTEST: ___________________________________ Tracie Hoffman, City Clerk

I, Andrew Hartley, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 18 -_____, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance. ______________________________ Andrew Hartley, City Attorney

ORDINANCE # 18 -___ AN ORDINANCE OF THE CITY OF GEORGETOWN, KENTUCKY, AMENDING THE ANNUAL

BUDGET FOR THE FISCAL PERIOD JULY 1, 2017, THROUGH JUNE 30, 2018

SPONSORS: COUNCIL MEMBERS DAVID LUSBY AND CONNIE TACKETT NOW THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY, AS FOLLOWS: SECTION ONE The annual budget for the fiscal year beginning July 1, 2017 and ending June 30, 2018, adopted on June 1, 2017, by Ordinance 17-005, and amended on March 21, 2018, by Ordinance 18-008, is amended as set forth in Exhibit A attached hereto and incorporated herein by reference. SECTION TWO Except as provided in the Georgetown Purchasing Policy adopted in Municipal Order 11-028, the Mayor is hereby authorized to enter into any contracts or agreements necessary to fulfill the operation of City government within the allocations listed in this ordinance. SECTION THREE If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance.

SECTION FOUR

All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.

SECTION FIVE

This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: June 11, 2018 PUBLICLY READ SECOND TIME AND PASSED: ____________

CITY OF GEORGETOWN, KENTUCKY APPROVED:

_______________________________ Tom Prather, Mayor

ATTEST: ______________________________ Tracie Hoffman, City Clerk

Account Description Approved Transfers Current Budget Amendment #2 Amended Budget10-000-4610 CMRS BOARD: DISPATCH 215,000.00 - 215,000.00 81,875.00 296,875.00

10-110-5230 PROFESSIONAL SERVICES (341,333.20) - (341,333.20) (18,500.00) (359,833.20)

10-110-5265 TELEPHONE/COMPUTER LINES (21,000.00) - (21,000.00) (20,000.00) (41,000.00)

10-140-5150 WORKERS COMPENSATION (10,165.76) - (10,165.76) (5,600.00) (15,765.76)

10-140-5223 MAINTENANCE: OFFICE EQUIPMENT (2,400.00) - (2,400.00) (1,000.00) (3,400.00)

10-140-5226 MAINTENANCE: VEHICLES (2,000.00) - (2,000.00) (2,000.00) (4,000.00)

10-140-5230 PROFESSIONAL SERVICES (31,900.00) - (31,900.00) (3,915.00) (35,815.00)

10-140-5265 TELEPHONE/COMPUTER LINES (5,760.00) - (5,760.00) (1,900.00) (7,660.00)

10-140-5335 MOTOR FUEL (4,200.00) - (4,200.00) (2,500.00) (6,700.00)

10-140-5590 VEHICLES (24,000.00) - (24,000.00) 16,915.00 (7,085.00)

10-220-5115 CERS: HAZARDOUS (866,557.50) - (866,557.50) (100,000.00) (966,557.50)

10-230-5010 OVERTIME (35,000.00) - (35,000.00) (10,000.00) (45,000.00)

10-310-5125 DENTAL INSURANCE (4,676.00) - (4,676.00) (800.00) (5,476.00)

10-310-5140 MEDICAL & HOSPITAL (103,406.00) - (103,406.00) (13,500.00) (116,906.00)

10-520-5401 AMBULANCE UTILITIES (16,000.00) - (16,000.00) (5,000.00) (21,000.00)

10-520-5415 CMRS EXPENSE COUNTY SHARE (107,500.00) - (107,500.00) (40,937.50) (148,437.50)

10-610-5705 TRANSFER TO BUSINESS PARK FUND (318,726.00) - (318,726.00) (175,000.00) (493,726.00)

10-610-5710 TRANSFER TO CAPITAL PROJECTS FUND (623,627.56) - (623,627.56) 528,887.98 (94,739.58)

11-000-4652 INTERGOVT: CAPITAL PROJECTS 250,000.00 250,000.00 175,000.00 425,000.00

11-000-4730 TRANSFER FROM GENERAL FUND 318,726.00 - 318,726.00 175,000.00 493,726.00

11-530-5270 UTILITIES - - - (350,000.00) (350,000.00)

30-410-5280 LANDFILL SERVICES (275,000.00) - (275,000.00) (20,000.00) (295,000.00)

30-410-5530 GARBAGE TRUCKS (270,000.00) 3,750.00 (266,250.00) 8,600.00 (257,650.00)

31-310-5550 LAND & LAND IMPROVEMENTS (10,000.00) - (10,000.00) 10,000.00 -

31-440-5230 PROFESSIONAL SERVICES (5,000.00) - (5,000.00) 4,800.00 (200.00)

31-440-5291 LEACHATE DISPOSAL (70,000.00) - (70,000.00) (14,800.00) (84,800.00)

70-000-4652 INTERGOVT: CAPITAL PROJECTS 473,671.68 - 473,671.68 52,912.03 526,583.71

70-000-4730 TRANSFER FROM GENERAL FUND 623,627.56 - 623,627.56 (528,887.98) 94,739.58

70-510-5565 ROAD CONSTRUCTION & IMPROVEMENTS (714,929.17) - (714,929.17) 159,450.00 (555,479.17)

70-510-5570 SEWER CONSTRUCTION (250,000.00) - (250,000.00) 250,000.00 -

Exhibit A

MUNICIPAL ORDER

18-_______

June 11, 2018

AN ORDER ACCEPTING THE WORKERS’ COMPENSATION, LIABILITY, AND PROPERTY INSURANCE RENEWALS OF KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES FOR FISCAL YEAR 2019

WHEREAS, the policy coverage begins July 1, 2018 and ends June 30, 2019, and will be appropriated in the FY19 budget; and WHEREAS, the Workers’ Compensation policy has an annual premium of $524,058.17; and, WHEREAS, the Liability and Property policies have an annual premium of $528,770.16. NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the insurance renewals for workers’ compensation, property, and liability coverage, copies of which are attached and incorporated herein by reference, are approved and that the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this June 11, 2018.

__________________________________ Tom Prather, Mayor

ATTEST:

Tracie Hoffman, City Clerk

1

CITY OF GEORGETOWN ORDINANCE NO. 18- __________

AN ORDINANCE AMENDING SECTION 2-111(c) OF THE CODE OF ORDINANCES TO ESTABLISH AND REMOVE CERTAIN POSITIONS

SUMMARY

1. Amends section 2-111(c) of the Code of Ordinances, which sets forth the classifications, associated

pay grades and authorized positions for each department, to increase the number of Maintenance Workers by four (4), increase the number of Crew Leaders in the Public Works Department by one (1), change the grade of Crew Leader from six (6) to eight (8), decrease the number of Telecommunicators by one (1) and increase the number of Shift Supervisors by one (1).

2. Provides for repeal of inconsistent ordinances, severability of provisions and an effective date

upon passage and publication. The full text of Ordinance 18-____is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov.

INTRODUCED AND PUBLICLY READ FIRST TIME: June 11, 2018 PUBLICLY READ SECOND TIME AND PASSED: ____________ APPROVED: Tom Prather, Mayor ATTEST:

Tracie Hoffman, City Clerk I, Andrew S. Hartley, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 18-______, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance.

Andrew S. Hartley

CITY OF GEORGETOWN ORDINANCE NO. 18- __________

AN ORDINANCE AMENDING SECTION 2-111(c) OF THE CODE OF ORDINANCES TO ADD FOUR (4) MAINTENANCE WORKERS AND ONE (1) CREW LEADER TO THE PUBLIC WORKS

DEPARTMENT; CHANGE THE CREW LEADER GRADE FROM SIX (6) TO EIGHT (8) IN BOTH THE PUBLIC WORKS AND SANITATION DEPARTMENT, ELIMINATE ONE (1) TELECOMMUNICATOR

AND INCREASE THE SHIFT SUPERVISOR BY ONE (1) IN DISPATCH.

SPONSOR: Millie Butcher Conway and Marvin Thompson WHEREAS, Section 2-111(c) of the Code of Ordinances is being amended to increase the number of Maintenance Workers by four (4), increase the number of Crew Leaders in the Public Works Department by one (1), change the grade of Crew Leader from six (6) to eight (8), decrease the number of Telecommunicators by one (1) and increase the number of Shift Supervisors by one (1). NOW, THEREFORE, Be it ordained by the City of Georgetown, Kentucky:

SECTION ONE

Section 2-111(c) of the Code of Ordinances is hereby amended to read as follows: GENERAL GOVERNMENT Mayor (This is statutory and not being created by this ordinance) 1 City Clerk (This is statutory and not being created by this ordinance) 1 Administrative Assistant Grade 7 1 City Attorney Grade 11 1 Human Resources Director Grade 11 1 Human Resources Specialist Grade 8 1 Deputy Clerk Grade 6 1 City Engineer Grade 11 1 Engineering Technician Grade 9 1 Finance Director Grade 11 1 Finance Specialist Grade 7 1 Finance/Legal Specialist Grade 7 1 Computer Specialist Grade 9 1 BUILDING INSPECTION Director of Building Inspection Grade 10 1

Senior Building Inspector Grade 9 1 Senior HVAC Inspector Grade 9 1 Building Inspector Grade 8 1 Permit Technician Grade 6 1 POLICE Police Chief Grade 11 1 Assistant Police Chief Grade 10 1 Captain Grade 9 1 Lieutenant Grade 8 5 Sergeant Grade 7 8 Police Officer II Grade 6 41 Administrative Secretary Grade 6 1 Secretary Grade 5 1 Receptionist Grade 4 1 PTS Safety Officer 1 PTS Crossing Guard 8 Chief Code Enforcement Officer Grade 9 1 Code Enforcement Officer Grade 8 1 PPT Administrative Assistant to Code Enforcement Grade 5 1 Victim’s Advocate Grade 6 1 FIRE Fire Chief Grade 11 1 Assistant Fire Chief Grade 10 1 Battalion Chief Grade 9 3 Fire Marshal Grade 9 1 Fire Inspector Grade 8 1 Captain Grade 8 12 Firefighter/EMT Grade 6 36 Administrative Assistant Grade 5 1 DISPATCH TAC Officer Grade 6 1 Shift Supervisor Grade 6 [2] 3 Dispatcher Grade 5 [17] 16 PUBLIC WORKS Director of Public Works/Sanitation Grade 11 1 Supervisor of Public Works/Sanitation Grade 9 1

Crew Leader Grade [6] 8 [1] 2 Secretary Grade 5 1 Maintenance/Driver Grade 5 5 Equipment Operator Grade 5 3 Maintenance Worker Grade 4 4 SANITATION Crew Leader Grade [6] 8 1 Sanitation Worker Grade 4 6 Sanitation Driver Grade 5 8 Diesel Mechanic Grade 8 1 Mechanic Grade 6 1 RECYCLING Recycling Supervisor Grade 8 1 Recycling Worker Grade 5 1 PPT Recycling Worker 1 CEMETERY Sexton Grade 8 1 Equipment Operator Grade 5 1 PPT Maintenance 1 REVENUE Revenue Commission Director Grade 11 1 Occupational Tax Compliance Analyst Grade 6 3 Occupational License Officer Grade 5 1 TOTAL CITY OF GEORGETOWN POSITIONS [207] 212

SECTION TWO

Any and all existing ordinances inconsistent with this ordinance are repealed.

SECTION THREE If any section, subsection, sentence, clause, or phrase of this ordinance is held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this

ordinance.

SECTION FOUR This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: June 11, 2018 PUBLICLY READ SECOND TIME AND PASSED: APPROVED: ____________________________________

Tom Prather, Mayor

ATTEST: __________________________________ Tracie Hoffman, City Clerk

CITY OF GEORGETOWN

RESOLUTION 18-____ A RESOLUTION OF THE CITY OF GEORGETOWN ACCEPTING NORFOLK SOUTHERN GRANT FUNDS AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, Norfolk Southern Foundation has awarded the City of Georgetown, specifically Georgetown Police Department, a local discretionary fund grant in the total amount of $1,000.00; and WHEREAS, the grant requires no local matching funds; NOW THEREFORE, be it resolved by the City of Georgetown that: The Georgetown City Council does hereby ratify and adopt all statements, representations, warranties, covenants and agreements required under the Norfolk Southern Foundation Grant and does hereby accept the funds granted. The Mayor of the City is hereby authorized and directed to sign any and all necessary documents on behalf of the City of Georgetown, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 11th day of June, 2018. CITY COUNCIL OF GEORGETOWN By: Tom Prather, Mayor ATTESTED BY: Tracie Hoffman, City Clerk/Treasurer