Geographic Response Plans for Washington State Harry Chichester Washington Department of Ecology Spill Prevention, Preparedness, & Response Program - forms

Geographic Response Plans for Washington State Harry Chichester Washington Department of Ecology Spill Prevention, Preparedness, & Response Program - forms used in - GRP Testing and Development

Testing & Maintenance GRP Field Report Form Development GRP Strategy Development Form GRP Staging Area & Boat Launch Development Form GRP Forms

GRP Tools and Forms are Online: http://www.ecy.wa.gov/programs/spills/ preparedness/GRP/Tools_Forms.html or http://goo.gl/B d C f Xhttp://goo.gl/B d C f X (case sensitive) GRP Forms

Send Completed Forms To: Upload to http://www.rrt10nwac.com/Comment/Default.aspx (RRT10/NWAC Website - Comment Category GRP)http://www.rrt10nwac.com/Comment/Default.aspx Email to [email protected]@ecy.wa.gov Mail to: Washington Department of Ecology SPPR Program GRPs P.O. Box 47600 Olympia, WA 98504-7600 Fax: 360/407-7288 Call Ecology at 360/407-7202 if assistance is needed Submitting Completed GRP Forms

You may or may not be able to complete all blocks on each form Its acceptable to leave certain blocks blank if you are unsure of an answer or dont have all the information you need to populate a field. Additional pages containing field notes and comments, a site sketch, and photographs can and should be attached to each form before submission. GRP Forms - Completeness

Used to gather information on the deployment of existing GRP response strategies or potential new strategies (including Company Control Points). Used to record when strategy sites are visited. Additional notes can and should be attached to the form prior to submission. Photos (with a description and additional information) should also be included. GRP Field Work Report Form

1. Location: GRP Name and/or General Location (city/county/waterbody) 2. Strategy Number: GRP Number (if a GRP Strategy) or Known Name/Number (if not a GRP) 3. Checked By: Plan Holder, Company, or Agency visiting the site or testing the GRP Strategy (contact name, phone, email, can be recorded in notes attached to the form) 4. Date/Time: Date & Time of Strategy Deployment. If not recorded, then enter Date/Time you completed form

GRP Field Work Report Form 5. Field Test: Check this box if the site was visited & equipment was deployed 6. Field Visit: Check this box if the site was visited but no equipment was deployed 7. Latitude/Longitude: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS)

GRP Field Work Report Form 8. Site Information: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible 9. Site Access: Provide information on conditions that might limit access to the site Provide contact information for person that can provide site access Access Limitations: (may include all or any) Locked Gate Overgrown Vegetation Private Property Poor Road Condition 4x4 Access Only Steep Banks Other (whatever you come across)

GRP Field Work Report Form 10. Staging Area: Equipment Staged On-Site at the Strategy Location or Off-Site (away from strategy site). If Off-Site, provide additional information (Where, Lat/Long, Size, site Contact Information) or complete a Staging Area & Boat Launch Development Form 11. Resources Requiring Protection: Provide information on the sensitive resources in the area that you know about (Natural, Cultural, or Economic); resources this strategy is meant to protect. If this is a GRP Strategy you can refer to the GRP for reference, but based on your knowledge, indicate anything that may have changed or anything that needs to be considered regarding resources in the area

Sensitive Resources Include Aquatic Mammals Baitfish Freshwater Wildlife General Fish & Wildlife Resources Herons & Other Wading Birds Marine Birds Other Unspecified Public Lands or Facilities Raptors Reptiles & Amphibians Resident Fish Salmonoids (anadromous) Sensitive Habitat Sensitive Resources (includes cultural) Shellfish Shorebirds Special Management Area Special Protection Area Tribal Lands and/or Resources Water Intakes

GRP Field Work Report Form 12. Response Strategy Details: If this is a GRP Strategy and it was deployed as written in the plan, enter as written. If not, provide the type of strategy implemented and describe how it was deployed (major steps). Strategy Types: (One or More of the following) Diversion Collection Deflection Exclusion Notification Containment* *Source control and containment of a spill at the source are always a higher priorities than the deployment of GRP response strategies. Containment strategies are rarely identified in GRPs since its usually considered a separate action, something done before or concurrent with the deployment of GRP Response Strategies.

Types of Response Strategies

GRP Field Work Report Form 13. Equipment & Personnel: List the number and type of equipment and personnel used to implement the strategy. Equipment includes boom size and length (include segment lengths); type, number and size of anchoring systems used; number and size of work boats needed (if applicable); additional line/rope. Personnel includes the number of boat operators, supervisors, and trained laborers/workers. 14. Boat Required?: Check Yes if a boat was used to help deploy the strategy, otherwise check No.

GRP Field Work Report Form 15. Additional Comments: Include weather conditions (including wind speed & direction), wave height, tides, river speed, location on river or creek (river right or river left), and any other comments regarding the field visit or test that you think are important. There is only so much room on the form, so its acceptable to include other notes with the form on separate pages referencing the appropriate block number related to your comments (Block #1 - #16).

River or Creek References

Estimating River Speed Rule of Thumb: An object that drifts 100 feet in 1 minute is traveling at a speed of ~1 knot per hour 100ft x 60 minutes = 6000ft (1 nautical mile = 6080ft) If it travels 100ft in half that time (30 seconds) its moving twice as fast; ~2 knots.

GRP Field Work Report Form 16. Strategy Sketch: Provide a sketch of the strategy as you deployed it. Include landmarks and reference for distance on your sketch.

Photographs Photographs: If available, provide photographs of the strategy as deployed. Include a short description of each photo, the date & time it was taken, the location (with lat/long), and direction facing (N, NW, W, SW, S, SE, E, or NE).

Used to gather and validate data on existing GRP response strategy locations or new sites of interest. Additional notes can and should be attached to the form prior to submission, especially since there wont likely be enough room on the form to record everything you need to document. Photos (with a description and additional information) should also be included. GRP Strategy Development Form

1. GRP & Site Name or Comment Number: Enter the name of the GRP and Strategy Number in this block. If not a GRP, then enter the comment number provided by Ecology, or the Known Name and Number for the location. 2. Date/Time of Visit: Enter the Date & Time the site was visited. 3. Field Work Team: Enter the Name and Contact Information for individuals that visited the site, including company or agency name, phone number, and email. GRP Strategy Development Form

4. Lat/Long: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS). 5. Nearest Address: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible. 6. State: Enter the name of the State where the strategy site is located. 7. County: Enter the name of the County where the strategy site is located. GRP Strategy Development Form

8. River/Creek Mile: Enter the creek or river mile in this block; the distance from the mouth of the river or creek upstream to the site. If you dont know the distance, just enter unknown. If the site is not located on a river or creek, then leave the fields blank or enter N/A. 9. River Right or Left?: Enter the side of the river the site is located on. Looking downstream, River Right is on your right and River Left is on your left. If the site is not on a river or creek, leave these fields blank or enter N/A. GRP Strategy Development Form

10. Safety Issues: Record any safety concerns that should be considered when using this site; Slips-Trips-Falls, Near Roadway, Water Hazard, Wildlife Hazard (i.e. snakes, bees), vegetation (i.e. poison ivy), steep or unstable banks, falling rock, etc. 11. Site Access: Record if this site can be accessed by land, boat only, or either. Provide information on conditions that might limit access to the site; Locked Gate, Overgrown Vegetation, Private Property, Poor Road Condition, 4x4 Access Only, etc. 12. Property Contacts: Provide name and contact information for person, group, company, or agency that can provide access to the site. GRP Strategy Development Form

13. Staging Notes: Record if equipment needed to deploy a strategy at this location could be staged on-site or off-site. Is there enough room (and access) to stage equipment on-site or would an off-site location be needed? If off-site, where would you stage equipment at? If possible, complete a Staging Area & Boat Launch Development Form for any off-site staging area proposed. 14. On-Scene Conditions: Record weather conditions (including wind speed & direction), wave height, tides, and river speed (if on a river or creek). [100ft/1min = 1kt] GRP Strategy Development Form

15. Waterbody Info: Record the waterbody name and the shoreline composition (especially areas at/near potential shoreside anchor points). GRP Strategy Development Form Sand (very small to 1/12 in diameter) [.06mm to 4mm] Granules (1/12 to 1/6 in diameter) [2mm to 4mm] Pebbles (1/6 to 2-1/2 in diameter) [4mm to 64mm] Cobbles (2-1/2 to 10 in diameter) [64mm to 256mm] Boulders (greater than 10 in diameter) [>256mm] Bedrock Outcropping (rock connected to earth)

Common: Collection Strategy Diversion Strategy Deflection Strategy Exclusion Strategy Notification Strategy Culvert Block Underflow Dam Uncommon: Containment Strategy Sorbents/Sorbent Boom Strategy Snare (Pom-Poms) GRP Strategy Types Common & Uncommon GRP Strategies

GRP Strategy Development Form 16. Proposed Strategy: Enter the type of strategy you propose for this location. If based on your judgment and experience you believe the site has no potential as a strategy location, enter none or no potential. If you are unsure, just leave the field blank or enter not sure. 17. Strategy Objective: Enter the purpose for implementing a response strategy at this location. What would be the benefit of having a strategy here? What resources would be protected?

18. Implementation: If you believe a response strategy at this site is doable then describe the major steps needed to implement a strategy at this location. How would you (or could you) implement a strategy here? If you are unsure, just enter not sure or leave the field blank. GRP Strategy Development Form

19. People & Equipment Needed: Enter the type and number of people it would likely take to implement this strategy. How many supervisors, trained laborers, and/or work boat operators? Enter the type and amount of equipment that you think it might take to implement the strategy you propose. How much boom (in feet)? What size or type of boom? How many anchoring systems? The type and weight of anchors that might be used (i.e. 43lb Danforth)? How many shoreside anchoring posts? How much line/rope? GRP Strategy Development Form

20. Anchor Points: Enter the location or latitude/longitude (in decimal degrees if possible) for the shoreside anchor point or points where you would/could secure the boom to shore. 21. Photographs: Record the date and time the photograph was taken, location and/or latitude/longitude (in decimal degrees if possible), and the bearing or direction the photographer was facing when taking the picture (N, NW, W, SW, S, SE, E, NE). Provide a brief description of the photo (one or two sentences is appropriate). GRP Strategy Development Form

22. Site Notes and Sketch: There is only so much room on the form, so its acceptable to include other notes with the form on separate pages referencing the appropriate block number related to your comments (Block #1 - #23). A sketch of the site and any proposed response strategy should be included with notes. The sketch should include landmarks and a reference for distance. It should clearly show the booming strategy you propose, shoreline boundaries, anchor points, on-site staging areas, boat ramps, and nearby facilities (i.e. restrooms, parking, covered spaces, fenced and gated areas, etc.) GRP Strategy Development Form

Site Sketch Either a hand-drawn sketch or a diagram using internet tools (i.e. google, bing, open street maps, etc.) is acceptable. Ensure you dont violate copyright restrictions if you decide to use internet tools to develop a diagram.

23. Check All Applicable Boxes: Put a check in all appropriate boxes for Proposed Strategy Type, Resources Potentially at Risk, and Waterbody Type. For Strategy Type Other you can enter Culvert Block, Underflow Dam, Containment, Sorbents/Sorbent Boom or Snare (Pom-Poms), as appropriate. Again, its acceptable to leave certain blocks blank if you are unsure of an answer or dont have all the information you need to populate a field. GRP Strategy Development Form

Used to gather and validate information on existing or potential staging areas and boat launch locations; sites that would or could be used to support the deployment of one or more response strategies. Additional notes can and should be attached to the form prior to submission, especially since there wont likely be enough room on the form to record everything you need to document. Photos (with a description and additional information) should also be included. GRP Staging Area & Boat Launch Development Form

1. Site Name or Comment Number: Enter the site name or comment number for the location. The site name may also be the common or locally known name for the site. Comment numbers are provided by Ecology in advance of site visits. 2. Date/Time of Visit: Enter the Date & Time the site was visited. 3. Field Work Team: Enter the Name and Contact Information for individuals that visited the site, including company or agency name, phone number, and email. GRP Staging Area & Boat Launch Development Form

4. Lat/Long: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS). 5. Nearest Address: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible. 6. State: Enter the name of the State where the strategy site is located. 7. County: Enter the name of the County where the strategy site is located. GRP Staging Area & Boat Launch Development Form

8. River/Creek Mile: Enter the creek or river mile in this block; the distance from the mouth of the river or creek upstream to the site. If you dont know the distance, just enter unknown. If the site is not located on a river or creek, then leave the fields blank or enter N/A. 9. River Right or Left?: Enter the side of the river the site is located on. Looking downstream, River Right is on your right and River Left is on your left. If the site is not on a river or creek, leave these fields blank or enter N/A. GRP Staging Area & Boat Launch Development Form

Boat Ramp Available? Enter Yes or No in the first column block. In the second column block enter how many ramps/lanes are available at this location. Boat Ramp Type: Enter the type of payment material for the boat ramp in first column block (concrete, asphalt, gravel, dirt, etc.). In the second column enter the grade of the boat ramp - steep (15+), moderate (12-13), gentle (

Documents

Geographic Response Plans for Washington State Harry Chichester Washington Department of Ecology Spill Prevention, Preparedness, & Response Program - forms