ST FRANCIS’ COLLEGERISK ASSESSMENT

SITUATION ASSESSED: Covid – 19 virus LOCATIONS COVERED: College Community

ACTIVITY PERSON(S) AT RISK

SIGNIFICANT HAZARD

LIKELIHOOD OF RISK

RISK CONTROL MEASURES RESIDUAL RISK

FURTHER ACTION

L S DR L S DR

Outbreak of COVID-19 in Wuhan- risk at Feb half term

Students, staff

Infection of community with virus

1 4 4 Travel to infected areas are banned. Advice of PHE and BSA/ISA and GSA followed. Visitors from affected areas not accepted.Letter sent to parents

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Spread to/from other areas

1 4 4 Travel to infected areas are banned. Advice of PHE and BSA/ISA and GSA followed.Visitors from affected areas not accepted.Staff /pupils from infected areas

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Post Half term Increase in risk from travelling

2 4 10 Increase in cleaning protocolsAwareness of good hand hygiene increased in community- staff pupils, noticesBann on Easter travel to infected areas.Isolation from work/school from those in infected regions.

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In College incident

Day girlTemporary closure

BoarderTemporary closure

Guardian refusing to have a pupil

o/seas boarder requires quarantine

Press attention

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Follow PHE advice. Boarders sent to guardians.Vulnerable staff sent home.

Follow PHE advice. Boarders sent to guardians.Vulnerable staff sent home.

Request volunteers for hosting if necessary. (Safeguarding RA and parental permission sought)

Follow PHE advice.Head has a garden house suitable for use for a pupil. (Safeguarding RA will need to be undertaken and parental permission requested.)

Follow Crisis management policy

College Closure

Pupils cannot go to home/guardians

Risk of inadequate education

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Volunteers to host (Safeguarding RA and parental permission sought)

Insufficient volunteers to host: Staff required to keep Boarding House open until solution created.Requiring medical/first aid support as normal.Cleaning and laundry as normal.

Provision of e learning, on line tutorials. Use of Zoom/Skype.

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Staff exhaustion

Pupil exhaustion

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Adequate rotations. Reduced working week. Clear parameters on hours worked and access.

Clear parameters on hours- screen time.

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Legal risks and Financial risks/other

Refusal to pay fees

Loss of income

Safeguarding accusations

Failure of food supplies

Implications for water management

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Terms and conditions protect against a legal claim so long as education provided. Ensure education is provided remotely.

Budget planning to withstand the impact. Expenditure control measures in place.

Clear procedures and standards around e contact.

Advice from Holroyd Howe- their RA.

Follow routine treatments.

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Re-opening of the CollegeJune 1

Failure to follow Government advice

1 4 4 College to follow the latest versions of these documentshttps://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settingshttps://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/opening-schools-for-more-children-and-

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Failure to follow Policy and Procedures

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young-people-initial-planning-framework-for-schools-in-england

The College keeps up-to-date with advice issued by, but not limited to, the following:

- DfE; NHS; Department of Health and Social Care; PHE , BSA, GSA, ISC,ISBA

Nominated member of SLT to manage COVID-19 in the College setting - Headmistress

Governor nominated to be responsible for College’s response to COVID-19 – Safeguarding Governor: Dr S Richardson

Health and Safety Policy has been updated in light of the COVID-19 advice by 1st June

All staff, pupils and volunteers are aware of all relevant policies and procedures including, but not limited to, the following:

- Health and Safety Policy- First Aid Policy

All staff have regard to all relevant guidance and legislation including, but not limited to, the following:

- The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

- The Health Protection (Notification) Regulations 2010

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- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

- DfE and PHE (2020) ‘COVID-19: guidance for educational settings’

The relevant staff receive any necessary training that helps minimise the spread of infection, e.g. infection control training.

Staff are made aware of the College’s infection control procedures in relation to coronavirus via email or INSET;

Parents are made aware of the College’s infection control procedures in relation to coronavirus via letter and social media – they are informed that they must not send their child to College if the child develops coronavirus symptoms or if another household member develops coronavirus symptoms. In both these circumstances the parents/carers should call the College to inform the College of this and that they will be following the national Stay at Home guidance.

Pupils are made aware of the College’s infection control procedures in relation to coronavirus and are informed that they must tell a member of staff if they begin to feel unwell;Staff and pupil privacy policy (GDPR)are followed at all times – this includes withholding the names of staff, volunteers and pupils with either confirmed or suspected cases of coronavirus.

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Re opening of College- phased Year 1 & 6,Reception and KGJune 1st

Staff, pupils, Residual virus present

Ongoing risk of virus in general

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Deep Clean before June 1Declutter classrooms to reduce risk

Increased cleaning routine in specific high contact areas, daily, thorough cleaning that follows national guidance

Anti-viral wipes provided for keyboards

Sanitisers, tissues in key places and hygiene stations

Splash screens for office desks provided as appropriate

Vulnerable staff are not be expected to work in College but continue to work remotely.

Tape marking safe distancing around the buildingUse of 2 metres social distancing at all times

Desks spaced for 2 metres distance

Those not required in College continue to work from home.

The COVID-19: cleaning of non-healthcare settings guidance is followed;

Sufficient handwashing facilities are available. Where a sink is not nearby hand sanitisers will be provided are in classrooms or other learning environments;

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Risk of 3 4 12

Surfaces that children and young people are touching, such as toys, books, desks, chairs, doors, sinks, toilets, light switches, bannisters are cleaned more regularly than normal;All adults and children are told to:

- frequently wash their hands with soap and water for 20 seconds and dry thoroughly;

- clean their hands on arrival at College, before and after eating, and after sneezing or coughing;

- are encouraged not to touch their mouth, eyes and nose

- use a tissue or elbow to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’)

Young children are encouraged to learn and practise these habits through games, songs and repetition;Bins for tissues are emptied throughout the day;Posters are displayed throughout the College reminding pupils to wash their hands, e.g. before entering and leaving the College.

Infection control procedures are adhered to as much as possible in accordance with the DfE and PHE’s guidance.Doors kept open where appropriate to reduce contamination on handles and touch plates

One way system

Spacing tape to visually emphasise 2metre 2 2 4

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contamination via movement

Risk of pupils bringing in /spreading virus

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distancing

Plan for lessons or activities which limit movement between areas;

Temperature checks with non-contact temperature gun on arrival at CollegeStaggered arrival times at designated entrancesNo assembliesRegular handwashing routines supervised by staff- on arrival/before and after break/lunch/mid-afternoon breakNon uniform- parents advised clean clothes each dayHair tied backReady changed for PE on relevant daysPrescribed pencil case which will be kept in CollegePupils in groups of less than 15Play equipment: no soft toys, equipment cleaned at the end of each day in readiness for next morningNo access to outdoor playground equipment- taped offIncreased ventilation in Year 6 classroomSocial distancing to be maintained wherever possibleModifications to the curriculum eg no swimming, PE outdoors or in the gym

Use of masks optional

PPE available for Nurse and First aiders

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Health centre to be used as temporary isolation suppled with PPE and sanitisers, tissues.

2 metre safe zone for teacher taped off.

Small class groups, are organised as described in the ‘class or group sizes’ in DfE guidelines;Classrooms and other learning environments are organised to maintain space between seats and desks where possible;Maximum number of lessons or classroom activities which could take place outdoorsBreak times (including lunch) are staggered so that all children are not moving around the College at the same time

Small groups of children are together throughout the day and no mixing with larger groups of children during the day or subsequent days;

The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days; Children and young people use the same classroom or area of a setting throughout the day, with a thorough cleaning of the rooms at the end of the day. And are seated at the same desk;accessing rooms directly from outside where possible;

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Risk of other adults bringing in the virus

Risk of College staff bringing in /spreading virus

Catering- exposure to virus

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The number of children using the toilet at any one time is limited;

Self-declaration forms for essential visitors eg contractorsDrop and collection in the playground to sustain social distancing One parent visiting onlyNo non-essential visitorsNo College transportDrop-off and collection times are staggered;

o Parents’ drop-off and pick-up protocols are planned so that they minimise adult to adult contact;

Access to Government testing as soon as it is releasedRules on social distancing and hand washing to be followedUse of masks (optional)/ face shields provided by CollegeStaff reminded that they may not come to work if they feel unwell

No break- time catering. The use of staff rooms and offices is staggered to limit occupancy

Lunches to be provided boxed at desksLimited menu- hot food only

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Ill health

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Catering Staff will clean desks before and after lunch

Staff are aware of the latest guidance on symptomsAny pupil displaying symptoms is immediately referred to Nurse and moved to the Health Centre to ensure minimum contact with other pupils of staffParent is contacted to collect the childArea thoroughly cleaned after the departure of the child

Parents are informed via letter not to bring their children to College or on the College premises if they show signs of being unwell and believe they have been exposed to coronavirus.

Children who have displayed symptoms of coronavirus must self-isolate for 14 days before returning to College. Pupils queue 2 metres apart at entrances and exits to avoid risks of transmission.

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Management of coronavirus

Staff are vigilant and report concerns about a pupil’s symptoms to the designated member of staff/College nurse.

The College is consistent in its approach to the management of suspected and confirmed cases of coronavirus.

Social distancing measures are implemented as much as possible

There are plans in place for the movement of Page 11 of 15

children around the College (as above) The timetable is adapted to stagger play and

lunch times (as above) The Bursar monitors the cleaning standards

of College cleaning contractors and discusses any additional measures required with regards to preventing the spread of coronavirus.

Risk Assessment of COVID-19 to be standing Agenda item on weekly SLT meeting for review

Staff keep a travel diary Regular staff training esp. for Sport, Drama

etc COVID – 19 Policy to be in place and

approved by Governing Board by 1 June Fire drill rehearsed under social distancing

rules No after school clubs College is aware of venerable staff and

pupils- record kept incl. those shielding Well being calls made to shielding and

vulnerable staff Testing for coronavirus to be recorded

Parent Engagement

Parents are told that if their child needs to be accompanied to the education or childcare setting then only one parent can attend;

Parents are told their allocated drop off and collection times and the process for doing so, including protocols for minimising adult to adult contact (for example, which entrance to use)

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Parents are told that they cannot gather at entrance gates or doors, or enter the site (unless they have a pre-arranged appointment, which should be conducted safely)Parent to keep a travel diary

Communication Children, young people, parents, carers or any visitors, such as suppliers, are told not to enter the education or childcare setting if they are displaying any symptoms of coronavirus (following the COVID-19: guidance for households with possible coronavirus infection

The Nurse reports immediately to the Headmistress about any cases of suspected coronavirus, even if they are unsure;

The Headmistress contacts DfE Schools helpline immediately about any suspected cases of coronavirus, even if they are unsure, and discusses if any further action needs to be taken;

The College will keep pupils and parents adequately updated about any changes to infection control procedures as necessary

There is early communication with contractors and suppliers that will need to prepare to support plans for opening for

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example, cleaning, catering, food supplies, hygiene suppliers;

Cleaning contractors are briefed on the additional cleaning requirements and agree additional hours to allow for this.

Additional Hazards:

Additional Control Measures needed:

Hazards: a hazard is something that has the potential to cause harm.

e.g., electricity, manual handling, slips & trips, strong acids etc

Risk Likelihood is a measure of the hazard’s potential to be realised.* Risk Likelihoods (L) score 1 to 5: 1= remote, 2=unlikely, 3=occasional, 4=likely, 5=frequent

Risk Severity is a measure of the outcome should the potential be realised.** Risk Severity (S) score 1 to 5: 1=trivial, 2=minor, 3=serious, 4=major, 5=life-threatening

*** Degree of Risk (DR) = Likelihood x Severity

Residual Risk is the level of risk that remains after suitable control measures are introduced.

ASSESSMENT UNDERTAKEN BY: ASSESSMENT DATE: 6.2.20; Updated 06.3.20; Updated 15.5.20; Updated 21.5.20

Table A should be used to identify the level of risk e.g. high, medium or low. Where the score indicated in the Likelihood (L) column and the score in the Severity (S) meet identifies the level of risk. Table B, identifies what action (if any) is required.

Table A Table BAction Required

Risk Level Level Of RiskHIGH Suitable and sufficient risk control measures must be implemented before

continuing the activity. Ideally alternative working practices should be used.

MEDIUM Activity to proceed following prescribed safe system of work. Residual risks to be managed in safe system and recorded as such.

LOW Level of risk satisfactory. Activity to proceed following prescribed safe system of work

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Likelihood SeverityScore Score

1 2 3 4 55 5 10 15 20 254 4 8 12 16 203 3 6 9 12 152 2 4 6 8 101 1 2 3 4 5

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