General Banking & Initial

8/12/2019 General Banking & Initial

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December 28, 2006

Director

Center for Post Graduate Studies

Bangladesh Institute of Bank anagement

ir!ur " 2

Dhaka " #2#6

Sub$ect % Submission of Internship Report on Practical Orientation in Sonali Bank.

Dear Sir

&his is m' !leasure to submit m' internshi! re!ort on (Practical Orientation in Sonali Bank) from

18thSeptember to 9thNovember, 2006 as part of MBM curriculum *hich *as assigned to me+ It

*as a great o!!ortunit' for me to acuire kno*ledge and e-!erience in res!ect of the functions,

!rocedures and o!erational mechanism of the biggest nationali.ed commercial bank of the countr'

based on con/entional banking !rinci!le *hile *orking there+

I belie/e that the kno*ledge and e-!erience I ha/e gathered during m' internshi! *ill immensel' hel!

me in m' !rofessional life+

I ha/e concentrated m' best efforts to achie/e the ob$ecti/es of the internshi! stud' and ho!e that m'

endea/or *ill ser/e the !ur!ose+ o*e/er, I *ill al*a's be ha!!' to *elcome an' further clarification

that 'ou ma' reuire+

Sincerel' 'ours,

ohammad 1okonu..aman

1oll % #0062

#0th Batch

B Program

CPGS, BIB+

ACKNOWLEDGEMENT


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At First, I oul! li"e to e#press m$ %ratitu!e to Almi%ht$ Allah to %ive me the stre&%th to

complete the report ithi& the stipulate! time'

I am !eepl$ i&!ebte! to m$ i&ter&al %ui!e Mr' Bari! Bara& (ha&!a, Facult$ Member , BIBM for

his hole)hearte! supervisio& !uri&% the practical orie&tatio& perio!' *is su%%estio&s a&!

comme&ts ere reall$ a %reat source of spirit to ma"e the report a %oo! o&e'

M$ heartfelt %ratitu!e %oes to +r' oufic Ahma! (hou!hur$, -rofessor a&! +irector .(-/S,

BIBM for %ivi&% me valuable a!vice a&! su%%estio&s to complete the report i& a& appropriate

ma&&er'

M$ si&cere %ratitu!e also %oes to Mr' ho&!o"er Ab!us Salam, Facult$ Member of So&ali Ba&"

Staff (olle%e .SBS(, ho %ave special atte&tio& to me ri%ht from the ver$ be%i&&i&% of m$ sta$

at SBS( a&! he&ever I e&t there'Special tha&"s to all the other facult$ members of SBS(

for %ivi&% me their valuable time'

I am tha&"ful to Mr' Shahaha& (ho!hur$, +/M of Shilpa Bhaba& (orporate Bra&ch of the ba&"

for provi!i&% me the opportu&it$ to have m$ practical orie&tatio& i& his bra&ch'

M$ special tha&"s also %o to Mr' Ab!us Salam, -ri&cipal 3fficer 4 /e&eral Ba&"i&% I&5char%e,

Mr' Abu Ba""ar Si!!iue, -ri&cipal 3fficer 4 Forei%& 7#cha&%e +epartme&t I&5char%e a&! all

other emplo$ees of the Bra&ch for their cor!ial assista&ce !uri&% m$ perio! of i&ter&ship'

astl$ I oul! li"e to %ive m$ special tha&"s a&! i&e#pressible %reets to m$ INMA7S, both

se&iors a&! fello MBM stu!e&ts, especiall$ Sa$e! Narul Islam,Namul, Amitav, Mia& Bhui$a&,

Mahmu!u& Nabi a&! others for %ivi&% me %oo! a!vice, su%%estio&s, i&spiratio& a&! support'

Mohammad Rokonuzzaman


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CHAPTER -3

General Banking Department

The main !"e#ti$e % a #mmer#ial !ank i& t make pr%it' (r thi& p)rp&e

!ank #lle#t mne* %rm the &)rpl)& )nit in the iet* an+ pr$i+e thi& mne*

t the +e%i#it )nit' Bank& #lle#t mne* in the +i%%erent % +ep&it& an+ pr$i+e

mne* in the %rm % Lan, A+$an#e'

(1) Collection of Deposits: Dep&it& are the li%e-!l+ % a #mmer#ial

!ank' With)t +ep&it& there are n !)&ine&&e& %r the #mmer#ial !ank& %

an* nat)re NCB&. PCB& %r (CB&/' A##epting +ep&it& i& ne % the t0

#la&&i# %)n#tin& % #mmer#ial !ank&' Bank +ep&it& #an !e !ra+l* #la&&i%ie+

a& %ll0&-

(i) Demand Deposits; and

(ii) Time Deposits

(ig'1 T*pe& % Dep&it&

Deman+ +ep&it& #an !e 0ith+ra0n 0ith)t an* prir nti#e' The* are #lle#te+

maintaining the %ll0ing t0 t*pe& % a##)nt&'

i' C)rrent A##)nt2 an+

Bank Deposits

Deman+ Dep&it&

C)rrent Dep&it&.

a$ing& Dep&it& et#'/

Time Dep&it&

(DR. TD et#


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ii' a$ing Bank B/ A##)nt

On the ther han+. a +ep&it 0hi#h i& pa*a!le at a %i4e+ r a%ter a peri+ %

nti#e i& #alle+ 5Time Dep&it6' Time& +ep&it& are % t0 t*pe&' )#h a&-i' (i4e+ Dep&it Re#eipt (DR/2 an+

ii' hrt Term Dep&it TD/

(2) Giving Loan/Advance: Anther %)n#tin a !ank i& t gi$e lan r a+$an#e

thr)gh !ank #an earn pr%it' Lan r a+$an#e i& gi$en in the +i%%erent

%rm' )#h a&1-

i/ e#)re+ O$er+ra%t OD/

ii/ Ca&h Cre+it CC/

iii/ Mi+-term Lan

i$/ mall Lan

$/ Deman+ Lan

$i/ Cn&)mer Lan

$ii/ 7n+)&trial Cre+it

$iii/ Bill& P)r#ha&e+ 8 Di)nte+

i4/ ta%% Lan

4/ H)&e B)il+ing Lan

4i/ Tran&prt Lan

nali Bank. hilpa Bha!an Crp' Bran#h perate& it& %)n#tin thr)gh %)r

+i%%erent +epartment&' The* are a&1

i/ General Banking Department GBD/

ii/ General A+$an#e Department GAD/

iii/ 7n+)&trial Cre+it Department 7CD/

i$/ (reign E4#hange Department (ED/


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General Banking Department i& the m&t #mmn +epartment in all !anking

#mpanie&' 7t i& the intr+)#tr* +epartment % the !ank t it& #)&tmer&' 7t

)&)all* per%rm& a lt % imprtant !anking a#ti$itie&' General Banking

Department per%rm& in %)n#tin thr)gh the %ll0ing &e#tin&'

!1 ACC"#$T "%&$'$G:

All !ank& are perate+ n the !a&i& % !anker #)&tmer relatin&hip an+ thi&

relatin&hip i& e&ta!li&he+ thr)gh pening an a##)nt in a !ank' Opening

a##)nt i& the #ntra#t % #)&tmer 0ith !ank&. 0hi#h i& en%r#ea!le !* la0'

!1!1 %"C&D#& *" "%&$'$G "* ACC"#$T:

An* per&n % &)n+ min+ #an pen a##)nt in an* !ank' The per&n intere&te+

in pening % an* t*pe % a##)nt ge& t the !ank an+ e4pre&&e+ hi&,her 0ill t

pen a##)nt&' Then he,&he i& &)pplie+ an a##)nt Opening %rm AO(/ an+ a

pe#imen ignat)re Car+ C/' Be%re pening a #)rrent r &a$ing a##)nt.

the %ll0ing %rmalitie& m)&t !e #mplete+ !* the #)&tmer-

9/ D)l* %ille+ in Appli#atin (rm a$ing& A,C1 (-9:: 8 C)rrent A,C1 (-;/ One #p* % phtgraph& % the nminee atte&te+ !* the a##)nt hl+er'

5pe#imen ignat)re Car+6 0ith three &pe#imen &ignat)re& in the'

;/ Man+ate i% ne#e&&ar*/

A%ter #mpletin % a!$e %rmalitie&. the #n#erne+ %%i#er pre&ent& the #a&e

%r appr$al % the !ran#h manager' A%ter !taining appr$al % the !ank. an

a##)nt n)m!er i& &an#tine+ %r the #)&tmer an+ i& &)pplie+ +ep&it &lip %r

+ep&iting initial +ep&it' Then !ran#h pr$i+e& the #)&tmer a Che?)e-Bk'


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The Che?)e-Bk ma* !e %% 9:-page. =;-page r 9::-page +epen+ing n the

t*pe % a##)nt the #)&tmer ha& pene+'

!1!2 A%%L'CAT'"$ *"+ *" C#&$T A$D A,'$G A/C:(ll0ing are the #ntent& % the appli#atin %rm %r pening a$ing r

C)rrent A,C in hilpa Bha!an Crp' Bran#h-

9/ Name % the Appli#ant &/

=/ (ather@& ,H)&!an+@& Name

3/ Natinalit*

>/ O##)patin

;/ Date % Birth

/ A++re&&1 Pre&ent an+ Permanent

/ 7ntr+)#er@& 7n%rmatin


7/36

!1! &L&,A$T D"C#+&$T *" C#&$T - A,'$G A/C:

T*pe& % atta#he+ +#)ment& )&)all* $ar* 0ith the nat)re % the A,C !eing

pene+' (ll0ing& are li&t % +#)ment& that &h)l+ !e en#l&e+ 0ith the 5A,C

Opening %rm6 %r pening a##)nt %r +i%%erent kin+& % A,C pener&-

7n #a&e % Cl./ociet0:

i/ Cp* % B*-la0& +)l* #erti%ie+ !* the Cperati$e O%%i#er'

ii/ Certi%ie+ #p* % Re&l)tin %r pening an+ peratin % A,C

iii/ Certi%ie+ #p* % Certi%ie+ % Regi&tratin i&&)e+ !* Regi&trar.

Cperati$e #ietie&'

7n #a&e % +inos A/C:

i/ A%%i4 the 0r+ 5M7NOR6 a%ter the title % the A,C

ii/ pe#ial in&tr)#tin regar+ing peratin % the A,C


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iii/ The 5A,C Opening %rm6 i& t !e %ille+ in an+ &igne+ !* legal

g)ar+ian'

7n #a&e % Limited Compan0:i/ Certi%ie+ #p* % the Memran+)m an+ Arti#le& % A&iatin %

the #mpan*

ii/ Certi%i#ate % 7n#rpratin % the #mpan* %r in&pe#tin an+

ret)rn 0ith a +)l* #erti%ie+ pht#p* %r !ank@& re#r+&'

iii/ Certi%i#ate %rm Regi&trar % the int t#k Cmpanie& that the

#mpan* i& entitle+ t #mmen#e !)&ine&& in #a&e % P)!li#

Limite+ C' %r in&pe#tin an+ ret)rn/ alng 0ith a +)l* #erti%ie+

pht#p* %r !ank@& re#r+&

i$/ Cp* % the late&t Balan#e heet

$/ Re&l)tin pa&&e+ in the General meeting % the #mpan* %r

pening % the A,C an+ a)thriatin %r it& peratin +)l*

#erti%ie+ !* the Chairman,Managing Dire#tr % the #mpan*'

$i/ Li&t % Dire#tr& 0ith a++re&&e&

$ii/ A)thrie+ &ignat)re& &/

General r)le& pra#ti#e+ in hilpa Bha!an Crprate Bra#h regar+ing peratin

% #)rrent an+ &a$ing a##)nt are a& %ll0&-

i/ A minim)m !alan#e % Tk' 9:: an+ Tk' 9.::: m)&t !e maintaine+

in the a$ing& an+ C)rrent A,C re&pe#ti$el*'

ii/ A +ep&itr. in general. #an 0ith+ra0 mne* t0 time& in a 0eek'

7n #a&e 0ith+ra0al mre than t0 time&. nt intere&t i& pai+ t the

!alan#e % a &a$ing a##)nt %r that mnth'

iii/ 7% a +ep&itr 0ith+ra0 mre than =;F % the !alan#e % mre

than =:::':: at a time. n intere&t gi$en n the remaining !alan#e

% a &a$ing a##)nt'


9/36

i$/ 7ntere&t rate %r a$ing Bank B/ A,C i& '::F per *ear'

!1!3 '#'$G C4&5#& B""6 T" T4& C#T"+&:

'ss.ance of c7e8.e Book (*o $e9 Acco.nt):

When ne0 a##)nt i& pene+ an+ the #)&tmer +ep&it& the minim)m

re?)ire+ am)nt % mne* in the a##)nt the a##)nt pening %rm i&

&ent %r i&&)an#e % a Che?)e Bk'

Re&pe#ti$e %%i#er prepare& a Che?)e Bk a%%i4ing the name % the

!ran#h. enter& the n)m!er % the Che?)e Bk in Che?)e 7&&)e Regi&ter

0rite& the +0n the name % the #)&tmer an+ the a##)nt n)m!er in the

&ame Regi&ter'

A##)nt n)m!er i& then 0riting +0n n the %a#e % the Che?)e Bk

an+ n e$er* lea% % it in#l)+ing Re?)i&itin lip'

The name % the #)&tmer i& al& 0ritten +0n % the %a#e % Che?)e

Bk an+ n the Re?)i&itin &lip'

The 0r+ 57&&)e+ n6 alng 0ith the +ate % i&&)an#e i& 0ritten +0n n

the re?)i&itin &lip'

N)m!er % Che?)e Bk an+ +ate % i&&)an#e i& al& 0ritten n the

appli#atin %rm'

Ne4t. the #)&tmer i& a&ke+ t &ign in the Che?)e Bk 7&&)e Regi&ter'

Then the re&pe#ti$e %%i#er &ign& % the %a#e % the re?)i&itin &lip p)t hi&

initial in the regi&ter an+ han+ $er the #he?)e t the #)&tmer'

'ss.ance of C7e8.e Book ("ld Acco.nt):

All the pr#e+)re %r i&&)ing a ne0 Che?)e Bk %r l+ a##)nt i& &ame a& the

pr#e+)re % ne0 a##)nt' Onl* +i%%eren#e i& that #)&tmer ha$e t &)!mit the

re?)i&itin &lip % the l+ Che?)e Bk 0ith +ate. &ignat)re an+ hi&,her a++re&&'

Cmp)ter p&iting i& then gi$en t the re?)i&itin &lip t kn0 the p&itin %

a##)nt an+ t kn0 h0 man* lea%,lea$e& &till nt )&e+' The n)m!er % ne0


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Che?)e !k i& entere+ n the !a#k % the l+ re?)i&itin &lip an+ i& &igne+ !*

the %%i#er'

eceive C7e8.e Book t7o.g7 t7id peson:

7% the Che?)e Bk i& han+e+ $er t an* ther per&n that the a##)nt hl+er

an a#kn0le+gement &lip i& i&&)e+ !* the !ank a++re&&ing the a##)nt hl+er

0ith +etail& % the #he?)e !k' Thi& a#kn0le+gement &lip m)&t !e &igne+ !*

the a##)nt hl+er an+ ret)rne+ t the !ank' Other0i&e the !ank 0ill nt hnr

an* #he?)e %rm thi& Che?)e Bk'

At the en+ % the +a* all the re?)i&itin &lip& an+ appli#atin %rm& are &ent t

the #mp)ter &e#tin t gi$e entr* t the&e ne0 #he?)e&'

!1! *'&D D&%"'T &C&'%T (*D):

(i4e+ +ep&it& are the +ep&it& in 0hi#h an am)nt % #a&h i& +ep&ite+ in !ank

%r a %i4e+ peri+ &pe#i%ie+ in a+$an#e' Hen#e. the&e +ep&it& are time +ep&it&

r time lia!ilitie&' Nrmall*. the mne* n a %i4e+ +ep&it i& nt repa*a!le

!e%re the e4pir* % a %i4e+ peri+' At the time % pening the +ep&it a##)nt.

the !anker i&&)e& a re#eipt a#kn0le+ging the re#eipt % mne* n +ep&it

a##)nt' 7t i& pp)larl* kn0n a& (DR (i$e Dep&it Re#eipt/. Ne#e&&ar*

+#)ment& %r pening a (DR A,C are a& %ll0&-

(DR (rm (->=;/

(DR Car+

Pht % the a##)nt hl+er atte&te+ !* the intr+)#er

Pht % the nminee &/ atte&te+ !* the A,C hl+er

The 5(i4e+ Dep&it A,C Opening (rm6 Cntain& the %ll0ing hea+ing&-

i/ Am)nt in %ig)re& an+ 0r+&


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ii/ Peri+

iii/ Rate % intere&t

i$/ Name an+ a++re&& % !ene%i#iar*

$/ pe#ial in&tr)#tin in #a&e % "int A,C$i/ 7n%rmatin a!)t nminee &/

$ii/ A++re&& % the appli#ant &/

$iii/ pe#imen &ignat)re &/

i4/ (DR n'

A%ter pening (DR A,C. it i& )&)all* re#r+e+ in the 5(DR Regi&ter6' The

pa*ment i& ma+e a%ter the peri+ % the (DR i& $er'

7ntere&t rate appli#a!le t (DR i& higher than an* ther +ep&it&' The intere&t

rate& %ll0e+ !* nali Bank %r (i4e+ Dep&it A##)nt& are'

%eiod 'nteest ate

(r 3 mnth& t mnth& ;'=;F

(r mnth& t 9 *ear ;';:F

(r 9 *ear t = *ear '::F

(r = *ear& t ; *ear& '=;F

B 3';FTD

='::F

Rate % 7ntere&t % (DRWith e%%e#t %rm ana)ar*-=::>'/

7n general. a #)&tmer i& all0e+ t 0ith+ra0 mne* a%ter the peri+ i& $er' 7n

#a&e % emergen#*. a #)&tmer #an 0ith+ra0 the mne* % (DR a%ter gi$ing a

&hrt nti#e' 7n thi& #a&e. the #)&tmer& 0ill get intere&t rate %r the peri+.

0hi#h ha$e alrea+* !een #mplete+' A%ter the e4pir* % the peri+ % (DR.

#)&tmer #an 0ith+ra0 the ttal +ep&ite+ am)nt in#l)+ing intere&t n it r

#an rene0 the (DR in#l)+ing intere&t r 0ith)t intere&t %r the ne4t peri+' 7%

the #)&tmer +e& nt 0ith+ra0 the am)nt % (DR 0ithin +a*& mat)rit*. it


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!e#me& rene0e+ %r ne4t three mnth& a)tmati#all*' 7n #a&e % en#a&hment %

(DR a%ter mat)rit*. %ll0ing a##)nting treatment& are gi$en-

i/ 7ntere&t % (DR A,C-----------------------------------Cr'

E4#i&e D)t* n (DR----------------------------------Dr'9:F 7n#me Ta4 n intere&t-------------------------Dr'

ii/ (DR A,C-----------------------------------------------Dr'

Ca&h A,C-----------------------------------------------Cr'

7% the #)&tmer 0ant& t +ra0 the intere&t nl*. then %ll0ing entrie& are gi$en'

7ntere&t n (DR A,C--------------------------------Dr'

Ca&h A,C---------------------------------------------Cr'

7t i& nte+ that (DR i& nt a Negtia!le 7n&tr)ment an+ n #he?)e i& permitte+

%r (i4e+ Dep&it A##)nt' B)t a #)&tmer #an take $er +ra%t OD/ keeping

the (DR a& &e#)rit*

!1!< 4"T T&+ D&%"'T (TD):

hrt Term Dep&it& TD/ are +ep&it&. 0hi#h kept a& +ep&it& %r at lea&t

&e$en +a*& t get intere&t' The intere&t %%ere+ %r TD i& le&& than that %

&a$ing& +ep&it' 7n hilpa Bha!an Crp Bran#h. intere&t rate %r TD A,C i&

3';F #al#)late+ n +ail* pr+)#t !a&i& an+ applie+ ann)all* at the en+ % the

%inan#ial *ear' (r thi& t*pe A,C. %re?)ent 0ith+ra0al i& +i)rage+ an+

re?)ire& prir nti#e' TD i& al& #alle+ 5e$en-Da*-Nti#e6 C)rrent A,C'

!1!= D&%"'T %&$'"$ C4&+& (D%):

5Dep&it Pen&in #heme6 DP/ A,C i& a &pe#ial t*pe % a##)nt 0here the

a##)nt hl+er ha& t +ep&it in mnthl* in&tallment' Per&n n %i4e+ in#me

gr)p are intere&te+ in thi& t*pe % a##)nt in r+er t ha$e a !ig am)nt at the

l+ age' A per&n #an +ep&it minim)m Tk' 9:: an+ ma4im)m Tk' ;:: in ea#h


13/36

mnth %r 9: r =: *ear& term' A%ter mat)rit* % the term. the +ep&itr #an

0ith+ra0 !* mnthl* in&tallment' The +ep&itr ha& t +ep&it the &pe#i%ie+

am)nt %r him, her !* :: r Tk' ;::' The intere&t rate& are1 9/ %r %i$e *ear&

+)ratin. 9:F #mp)n+ing intere&t rate2 an+ =/ %r ten *ear& +)ratin. 9=F

#mp)n+ing intere&t rate' 7n !th #a&e&. intere&t i& #al#)late+ n *earl* !a&i&

the mnth % De#em!er in ea#h *ear/' A #)&tmer #an &tp peratin % hi&, he

DP A,C at an* time a##r+ing t hi&, her 0n +iretin' 7n thi& re&pe#t. the

!ank )&e+ t #harge Tk' =; t the #)&tmer' 7% &,he &tp& the A,C 0ithin ne

*ear. n intere&t 0ill !e gi$en' 7% &,he &tp& the A,C a%ter ne *ear !)t 0ithin

three *ear&.


14/36

When an a##)nt hl+er 0i&he& t tran&%er hi& a##)nt %rm ne Bran#h t

anther ne. applie& e4pre&&ing hi& 0illing an+ Bank tran&%er& 5A##)nt

Opening (rm6 &igne+ at the time % the pening % the a##)nt alng 0ithther rele$ant +#)ment& e'g' pe#imen ignat)re Car+. tan+ %rm

7n&tr)#tin et#/ t the !ran#h t 0hi#h the a##)nt i& t !e tran&%erre+ 0ith)t

an* #harge'

! CL"'$G *" ACC"#$T:

7n the %ll0ing &it)atin an a##)nt i& #l&e+'

7% the #)&tmer i& 0illing t #l&e hi& a##)nt

Death % the #)&tmer'

C)&tmer@& in&anit* an+ in&l$en#*'

7% the !ran#h %in+& an* rea&na!le gr)n+ %r #l&ing the a##)nt'

7% there i& an* nti#e i&&)e+ !* the C)rt n the !ank !ran#h #l&e the

a##)nt'

7n r+er t #l&e an a##)nt. the Che?)e Bk i& t !e ret)rne+ t the !ran#h'

Re?)ire+ #harge& are realie+ %rm the a##)nt an+ the remaining !alan#e i&

then pai+ t the #)&tmer' Ne#e&&ar* entrie& are p&te+ t the 5A,C Cl&ing

Regi&ter6 an+ in the #mp)ter& a& 0ell'

!3 BA$6 &+'TTA$C&:

Remittan#e mean& tran&%erring %in+& %rm ne pla#e t anther ne' Amng

$ari)& &er$i#e ren+ere+ !* a Cmmer#ial Bank t it& #)&tmer&. remittan#e


15/36

%a#ilitie& are $er* 0ell kn0n an+ pp)lar' Bank& e4ten+ thi& %a#ilit* t it&

#)&tmer& !* mean& % re#ei$ing mne* %rm ne !ran#h % the !ank an+

making arrangement %r pa*ment t anther !ran#h 0ithin the #)ntr*' 7n

general. there are t0 :=/ t*pe& % !ank remittan#e'9/ 7n0ar+ Remittan#e

=/ O)t0ar+ Remittan#e

The Remittan#e %a#ilitie& % a #mmer#ial !ank ena!le it& #)&tmer& t a$i+

ri&k ari&ing )t % the%t r l&& in #)%%ing #a&h mne* %rm ne pla#e t anther

r making pa*ment t &mene in anther pla#e' Bank& take the ri&k an+ en&)re

pa*ment t the !ene%i#iar* !* #harging the #)&tmer r 5Cmmi&&in6'

Cn&i+ering the )rgen#* an+ nat)re % tran&a#tin. the m+e& % !ank

remittan#e& ma* !e #ategrie+ a& )n+er-

Deman+ Dra%t DD/

Mail Tran&%er MT/

Telegraphi# Tran&%er TT/

Pa*ment Or+er PO/

Regi&ter Bk&1

The %ll0ing regi&ter !k& are maintaine+ %r remittan#e p)rp&e-

DD. MT. TT 7&&)e Regi&ter'

DD. MT A+$i#e Re#ei$e+ Regi&ter'

DD. MT. TT Pa*ment Regi&ter'

DD E4-A+$i#e Pa*ment Regi&ter'


16/36

!3!1 D&+A$D DA*T (DD):

Deman+ Dra%t DD/ i& a negtia!le in&tr)ment. pa*a!le n +eman+. i&&)e+ !*

the !ran#h % a !ank #ntaining an r+er t anther !ran#h % the &ame !ank t

pa* a #ertain &)m % mne* t a #ertain per&n r r+er n +eman+' When a

per&n 0i&he& t remit mne* t anther per&n )t&i+e the #it*. he,&he ha& t

appra#h t a parti#)lar !ran#h % the !ank an+ the mne* i& t !e remitte+ t

the !ene%i#iar* !* anther parti#)lar !ran#h % the &ame !ank % #)r&e' The

!ene%i#iar* 0ill #laim the am)nt % mne* in the in&tr)ment !* pr+)#ing the

&ame t the #n#erne+ pa*ing !ran#h' Deman+ Dra%t ma* !e pai+ in #a&h t the

pa*ee n prper i+enti%i#atin r the am)nt ma* !e #re+ite+ t hi& a##)nt in

#a&e % A,C hl+er % the !ank/' Bank& i&&)e +ra%t& %r a nminal #mmi&&in'

!3!1!1 '#& "* DD:

When a per&n 0ant& t p)r#ha&e a Deman+ Dra%t DD/ %rm !ank. !ank

#n%irm& a!)t the e4i&ten#e % the !ran#h 0here the DD i& t !e i&&)e+ r

+ra0n a& a&ke+ %r !* the appli#ant r p)r#ha&er' Then the part* &)!mit&

appli#atin +)l* %ille+ in n !ank@& preri!e+ %rm (-99/' Therea%ter. the

appli#ant 0ill !e a&ke+ t +ep&it the am)nt mentine+ in the DD alng 0ith

#mmi&&in #mp)te+ #rre#tl* at the preri!e+ rate' On re#eipt % #a&h. a

$)#her i& pa&&e+ an+ rlle+ !* at lea&t t0 %%i#er&' Then the DD i& i&&)e+

an+ re#r+e+ in the 5DD 7&&)e Regi&ter6 (illing the apprpriate #l)mn&' Te&t

n)m!er %r Tk' =;.::: r a!$e/ i& a%%i4e+ n !th the DD an+ the a+$i#e a&

per r)le' The DD appli#atin i& treate+ a& #re+it $)#her % general a##)nt !*

&h0ing #re+it entr* again&t the #ntra !ran#h the pa*ing !ran#h/' (r an*


17/36

am)nt % DD i&&)e+. a relati$e DD a+$i#e i& &ent t pa*ing !ran#h 0here the

a+$i#e i& #n$erte+ int )#her' The pr#e+)re % i&&)ing a DD again&t #a&h

#)l+ !e &h0n !* the %l0 #hart-

'

(ig)re1 (l0 Chart %r DD 7&&)e again&t Ca&h

A##)nting treatment1

7n #a&e % i&&)e % DD1

Ca&h, #)&tmer A,C De!it

BG A,C

7n#me A,C #mmi&&in/

Cre+it

Cre+it

A%ter gi$ing the&e entrie& an 7nter Bran#h Cre+it A+$i#e i& prepare+ 0hi#h

#ntain& the #ntrlling n)m!er. +epi#ting that the !ran#h i& #re+ite+ t 0hm

it i& i&&)e+'

A##ept appli#atin pa*-in-&lip &igne+ !* the

Tale #a&h an+ take e4#hange

Cre+it1 a/ BG A,C pa*ing !ran#h1 !/ P 8 L

Cal#)late an+ take e4#hange

ign an+ han+ $er the DD P)t n te&t

en+ a+$i#e % +ra0ing t pa*ing !ran#h


18/36

An 7'B'C'A implie& the %ll0ing entrie&-

BG A,C 7&&)ing Br'/ De!it

Dra0n n Bran#h Cre+it

!3!1!2 %A?+&$T "* DD:

The hl+er % the DD &)!mit& t the pa*ing !ank %r pa*ment an+ in general.

!ank& make pa*ment& a%ter it re#ei$e& the #rre&pn+ing a+$i#e %rm the

i&&)ing !ank' On re#eipt % the DD A+$i#e& %rm +i%%erent !ran#he&. the pa*ing

!anker 0ill $eri%* the gen)inene&& % the a+$i#e& !* 0a* $eri%*ing te&t n)m!er&an+ &ignat)re&' metime& pa*ment % +ra%t& #an !e ma+e 0ith)t the A+$i#e

% the i&&)ing !ank an+ n that time the pa*ment i& #alle+ 5A##eptan#e

Pa*ment6' A##)nting treatment 0ill !e a&-BG A,C De!it

Dra%t& Pa*a!le A,C Cre+it

Pa*ment % DD &)!mitte+ !* the !ene%i#iar* i& ma+e !* +e!iting the A,C

#re+ite+ earlier' 7% the pa*ment i& t !e ma+e !e%re re#ei$ing % the DD a+$i#e.

DD pa*ment i& re#r+e+ in the E4-A+$i#e Pa*ment Regi&ter !* +e!iting theDra%t& Pa*a!le E4-A+$i#e A,C' On re#ei$ing % the A+$i#e. it i& entere+ int

the DD. MT A+$i#e Re#ei$e+ Regi&ter an+ the am)nt i& #re+ite+ t Dra%t&

Pa*a!le A,C' Be%re making pa*ment % the DD. the pa*ing !ran#h 0ill

aertain the gen)inene&& % it& i&&)an#e a& 0ell a& the gen)inene&& % thepa*ee' Open +ra%t& ma* !e pai+ n prper i+enti%i#atin % the pa*ee an+

#r&&e+ +ra%t& #an ne$er !e pai+ in #a&h $er the #)nter'

!3!1! CA$C&LLAT'"$ "* DD:

The p)r#ha&er % the !ank +ra%t #an #an#el it !* &)!mitting an appli#atin

&tating that the DD i& n lnger re?)ire+' 7n the&e #a&e&. the i&&)ing !ran#h$eri%ie& the &ignat)re' An am)nt % TK' =; !e re#$ere+ %rm the p)r#ha&er a&

5Can#ellatin Charge6 an+ 0ill !e #re+ite+ t the Cmmi&&in A,C' Thep)r#ha&er 0ill a#kn0le+ge re#eipt % the pr#ee+& 0riting the 0r+& Re#ei$e+

pa*ment !e Can#ellatin an+ 0ill &ign n re$en)e &tamp a%%i4e+ n the +ra%t' 7n

thi& #a&e. +e!iting the BG A,C make& pa*ment an+ a relati$e #an#ellatin

a+$i#e i& &ent t the pa*ing !ran#h'

A##)nting treatment 0ill !e a&-

BG A,C De!it

C)&tmer A,C Cre+it


19/36

!3!1!3 '#'$G "* D#%L'CAT& DD:

7% the DD i& l&t. the p)r#ha&er ma* a&k the i&&)ing !ran#h t i&&)e a D)pli#ateDD' B)t Be%re i&&)ing a +)pli#ate DD. the !ran#h )&e+ t !&er$e the

%ll0ing&-

9/ eri%* p)r#ha&er@& &ignat)re n the DD appli#atin &lip

=/ Take 7n+emnit* Bn+ %rm p)r#ha&er

3/ Clearan#e %rm pa*ing !ran#h 0hether the DD i& alrea+* pai+ r nt

!e !taine+

>/ DD Can#ellatin A+$i#e t !e &ent t the pa*ing !ran#h

;/ La&tl*. the +)pli#ate DD i& i&&)e+ an+ the 0r+ 5DIPL7CATE6 in

re+ ink i& &tampe+ in the %rnt &i+e % the DD Bl#k'

!3!2 +A'L TA$*& (+T):

Mail tran&%er MT/ i& the m+e % remittan#e % %)n+& %rm ne !ran#h t

anther !ran#h % the &ame !ank' Here the remitter +ep&it& the am)nt t !e

tran&%erre+ 0ith a &mall #mmi&&in 0ith the remitting !ran#h' The remitting!ran#h i&&)e& an A+$i#e t pa*ing !ran#h %r #re+iting the &pe#i%ie+ am)nt t

the a##)nt % the pa*ee maintaine+ 0ith them' 7t i& a nn-negtia!le

in&tr)ment an+ generall* i& nt han+e+ $er t the #)&tmer rather &ent thr)gh

P&t O%%i#e t the #n#erne+ !ran#h' Mail Tran&%er i& e%%e#ti$e nt nl* %rremittan#e 0ithin the #)ntr* !)t al& %r internatinal remittan#e&'

!3!2!1 '#& "* +T:

MT nrmall* i&&)e+ %rm !ran#h t !ran#h % the &ame !ank' Nrmall* the

Mail Charge i& TK'=; %r the am)nt % TK';:.::: an+ a!$e' The

#mmi&&in& #harge+ %r MT are1 %rm TK'9 )p t TK'>.:::. #mmi&&in i&TK'9; an+ %rm TK';:.::: an+ a!$e. #mmi&&in i& TK'>:'

!3!2!2 %A?+&$T "* +T:

A%ter re#ei$ing the MT. the pa*ing !ran#h #heek& the name an+ a##)ntn)m!er % the pa*ee in the MT t +etermine 0hether it agree& 0ith the name

an+ hi& a##)nt n)m!er maintaine+ at the pa*ing !ran#h $eri%ie& the &ignat)re&

% the a)thrie+ %%i#ial& % the i&&)ing !ran#h' Therea%ter. the MT i& entere+


20/36

in the 5DD. MT. TT Pa*ment Regi&ter6. a $)#her i& ma+e i& ma+e an+ i&

#re+ite+ t the re&pe#ti$e !ene%i#iar*@& A,C'

!3!T&L&GA%4'C TA$*& (TT):

Telegraphi# Tran&%er TT/ i& anther 0i+el* )&e+ ma+e %r remittan#e % %)n+&'7t i& %a&ter than an* ther m+e % remitting %)n+& %rm ne !ran#h t anther

!ran#h' 7% a remitter 0ant& t remit the am)nt )rgentl* t the pa*ee in anther

#it* r +i&tri#t &,he ma* re?)e&t the i&&)ing !ran#h t &en+ it !* telegraphi#

tran&%er' 7n remittan#e& !* TT the !ran#h &en+& a telegram in&tea+ % an airmail

a+$i#e' The !ran#h generall* re#$er& %rm the tele4 #harge& in a++itin t the

)&)al &er$i#e #harge&' A TT #)l+ !e e4pre&& r r+inar* an+ it i& al0a*& &ent

in #+e+-%rm' Cmmi&&in %r TT i& Tk' 9;':: r :'9;F 0hi#he$er i& greater

an+ P&tage Charge i& Tk' >:'::'

!3!!1 '#'$G T&L&GA%4'C TA$*& (TT):

Pr#e+)re& %ll0e+ !* nali Bank. hilpa Bha!an Crp' Bran#h regar+ingi&&)ing % TT are &tate+ !el01

i/ The #)&tmer +ep&it& mne* 0ith nali Bank. hilpa Bha!an

Crp' Bran#h t !e &ent'

ii/ The #)&tmer !tain& a #a&h mem #ntaining TT &erial n)m!er'

iii/ TT &erial n)m!er nti%*ing part* name i& mentine+ in the tele4

me&&age'

i$/ The Tele4 +epartment #n%irm& tran&a#tin % the tele4' Acco.nting teatment: Cas7 A/C o Client A/C@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@D!

BG A/C@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@C!

!3!!2 %A?+&$T "* TT:

A%ter re#ei$ing the tele4. it i& +e#+e+ at %ir&t' Then the TT &erial n)m!er an+

te&t n)m!er are $eri%ie+' A #re+it $)#her in %a$r % the !ene%i#iar*@& A,C i&

prepare+ an+ pa&&e+' The %ll0ing entrie& are gi$en in the $)#her&-

BG A,C-------------------------------Dr'

Client@& A,C---------------------------Cr'


21/36

Tk' ;:':: i& taken a& p&tal #harge' The minim)m #mmi&&in i& Tk' ;:':: r

:'9;F % the am)nt 0hi#he$er i& higher'

!3!3 %A?+&$T "D& (%"):

Pa*ment Or+er PO/ i& an in&tr)ment that #ntain& an r+er %r pa*ment t the

pa*ee nl* in #a&e % l#al pa*ment' Pa*ment Or+er i& in the %rm % re#eipt&

an+ i&&)e+ !* "int &ignat)re& % t0 %%i#ial&' 7t en&)re& pa*ment t the pa*ee

a& the mne* +ep&ite+ !* the p)r#ha&er % PO i& kept in the !ank@& 0n A,C

name+ 5Pa*ment Or+er A,C6' Pa*ment % thi& in&tr)ment i& ma+e %rm the

!ran#h it ha& !een i&&)e+' 7t i& nt tran&%era!le an+. there%re. it #an nl* !e

pai+ t the pa*ee. the pa*ee@& !anker r the per&n hl+ing the letter %

a)thrit* %rm the pa*ee ignat)re a)thenti#ate+/' Charging % #mmi&&in& in

#a&e % PO i&1 !el0 Tk' 9.::: the #mmi&&in i& Tk' 9; an+ %r Tk' 9.::: tTk' 9::.::: the #mmi&&in i& Tk' =; an+ %r a!$e Tk' 9::.::: the

#mmi&&in i& Tk' ;:'

!3!3!1 '#& "* %A?+&$T "D& (%"):

The pr#e+)re& %r i&&)ing PO are a& %ll0&1

i' Dep&it mne* !* the #)&tmer alng 0ith appli#atin %rm

ii' Gi$e ne#e&&ar* entr* in the Bill& Pa*a!le PO/ Regi&ter 0herepa*ee@& name +ate. PO N'. et#' are mentine+

iii' Prepare+ the in&tr)ment'

i$' A%ter r)tiniing an+ appr$al % the in&tr)ment !* the a)thrit*. it

i& +eli$ere+ t #)&tmer'

$' ignat)re % the #)&tmer i& taken n the #)nter part'

Di%%erent m+e& % p)r#ha&ing PO1

B0 cas7:

Ca&h A,C De!it

Bill& Pa*a!le PO/A,C7n#me n #mmi&&in A,C

Cre+itCre+it


22/36

B0 acco.nt:

C)&tmer@& A,C De!it

Bill& Pa*a!le PO/ A,C

7n#me n #mmi&&in A,C

Cre+it

Cre+it

B0 tansfe:

BG A,C, Other Dept Client@& A,C De!it

Bill& Pa*a!le PO/ A,C

7n#me n #mmi&&in A,C

Cre+it

Cre+it

%" A/C i& the #)rrent lia!ilitie& % !ank. 0hi#h i& a#?)ire+ t !e +iharge+ !*

!ene%i#iarie& again&t #a&h r thr)gh an a##)nt'

!3!3!2 &TTL&+&$T "* %":

When PO i& &)!mitte+ !* a #lle#ting !ank thr)gh #learing h)&e. the i&&)ing

!ank gi$e& pa*ment'

Acco.nt teatment:

Bill& Pa*a!le PO/ A,C De!itBG A,C Cre+it

B)t gi$ing pa*ment. it i& +)t* %r i&&)ing !ank t !&er$e 0hether the

#lle#ting !ank gi$e& en+r&ement' 7% it i& +)l* en+r&e+. then the in&tr)ment i&

+i&hnre+ an+ making JEn+r&ement re?)ire+@'

*lo9 c7at of %!" 7o9 it 9oks!

7% an* A,C 0ith B

P)r#ha&er ha& an a##)nt 0ith

B an+ %ill& )p the rele$ant

%rm 0ith a #re+it $)#her

He p)r#ha&e+ the P'O

in %a$r i% a per&n r

#mpan*'

Clleting Banker

&en+& a TRA

The !ene%i#iar*

+ep&it& the PO in hi&a##)nt 0ith IBL r

anther Bank'


23/36

the #lleting Banker/

7% +ep&ite+ t anther Bank

!3!3! CA$C&LLAT'"$ "* %":

7% a !)*er 0ant& t #an#el hi& PO. he &h)l+ &)!mit it 0ith a letter % in&tr)mentin hi& regar+ an+ al& ret)rn the in&tr)ment'

Acco.nting teatment:

A+")&ting entr* 0ill !e a&-

Bill& Pa*a!le PO/ A,C De!it

C)&tmer@& A,C Cre+it

! C"LL&CT'"$ "* '$T#+&$T:

The !anker re#ei$e+ $ari)& t*pe& % in&tr)ment& repre&enting mne* %rm hi&

#)&tmer& %r #lle#tin % the pr#ee+& %rm the +ra0ee&' There are 3

pr#e+)re& in thi& #lle#tin me#hani&m a& Clearing. hrt Cre+it C/ an+

L#al hrt Cre+it LC/' When the !ill i& 0ithin the range % l#al Clearing

The #lle#ting Banker

pre&ent& the PO t pa*ing

Banker thr)gh #learingh)&e'

Pa*ee@& a##)nt ire+ite+ 0ith #lleting

Banker'

Pa*ee@& a##)nt #re+ite+0ith #lle#ting Banker'


24/36

H)&e it i& &ent %r #lle#tin thr)gh Clearing' 7% the !ill i& !e*n+ the #learing

range then it i& #lle#te+ !* a me#hani&m kn0n a& C' When the !ank #lle#t&

the !ill a& an agent % the #lle#ting !ran#h the pr#e+)re i& kn0n a& LC'

hilpa Bha!an Crp Bran#h re#ei$e& #he?)e& % it& #)&tmer& %r #lle#tin

%rm ther !ank&' 7n #a&e % re#ei$ing #he?)e&. %ll0ing pint& are #he#ke+

$er* #are%)ll*'

The #he?)e m)&t nt either tale r J)t +ate+@ ne'

The am)nt % the #he?)e mentine+ in %ig)re& an+ 0r+& m)&t the &ame

The name mentine+ in the #he?)e &h)l+ !e &ame in !th &i+e& %

the pa*-in-&lip an+ it &h)l+ !e the &ame 0ith the name mentine+ tin

the #he?)e'

The #he?)e m)&t !e #r&&e+'

The #lle#tin pr#e+)re % nali Bank hilpa Bha!an Crp Bran#h #an !e

+i$i+e+ int three :3/ &e#tin&'

i/ Clearing

ii/ hrt Cre+it C/1

iii/ L#al hrt Cre+it LC/1 an+

(ig)re1 (l0 Chart %r Clle#tin % Che?)e in nali Bank'

!!1 CL&A'$G:

Clearing i& an arrangement !* the Central Bank here the repre&entati$e& % the

mem!er !ank& gather t #lear the #he?)e&' The pla#e 0here the !ank& 0here the!ank& meet an+ &ettle their +)e& i& #alle+ the 5Clearing H)&e6' The Clearing

H)&e &it& %r t0 time& in a 0rking +a*' We kn0 that #r&&e+ #he#k #an@t !e

"$AL'

BA$6

Collection of C7e8.es

Local 7ot

Cedit (LC)

Cleaing 7ot Cedit

(C)


25/36

en#ha&e+ %rm the #)nter1 rather it ha& t !e #lle#te+ thr)gh !anking #hannel

i'e'. #learing' 7% a #lient % nali Bank. hilpa Bha!an Crp' Bran#h re#ei$e+ a

#he?)e % anther !ank 0hi#h i& l#ate+ 0ithin the #learing range an+ +ep&it

the in&tr)ment in hi& a##)nt then nali Bank 0ill #lle#t the mne* thr)gh

#learing h)&e' A%ter re#ei$ing the #he#k. nali Bank 0ill #re+it #lient

a##)nt' Th)gh the am)nt i& #re+ite+ in the #)&tmer@& A,C !)t he 0ill ntget the mne* )ntil the #he#k i& hnre+'

!!1!1 %"C&D#& "* CL&A'$G:

The %ll0ing pr#e+)re& are taken %r #lle#tin thr)gh #learing1

7n&tr)ment are re#ei$e+ 0ith &eal JRe#ei$e+@ n the #he#k'

Clle#ting !ank then gi$e& a #r&&ing 0ith a 5nali Bank hilpa

Bha!an Crp' Bran#h n the Che#k'6 A &eal % Pa*ee@& A,C Cre+ite+ i& a%%i4e+'

Entrie& are gi$en in the O)t0ar+ Clearing Regi&ter alng 0ith &eal& a&

Clearing an+ a& 56 )!&i+iar*/'

Entrie& are gi$en in the Clearing H)&e Regi&ter'

Che#k& are &rte+ %ir&t !ank an+ then !ran#h 0i&e an+ he+)le& are

prepare+ !ank 0i&e'

A &)mmar* he+)le i& prepare+ an+ $)#her& are pa&&e+ a&-

M,O A,C---------------------------------Dr'

C)&tmer@& A,C------------------------Cr'

All in&tr)ment& are &en+ t the L#al O%%i#e MO/'

L#al %%i#e gi$e& entrie& in the #mp)ter %r #learing p)rp&e'

L#al O%%i#e &en+& all in&tr)ment& t the Clearing H)&e %r #learan#e'

!!1!2 *#$CT'"$ "* T4& CL&A'$G 4"#&:

The Clearing H)&e i& an a&&em!l* % the l#all* perating he+)le+ !ank& %r

e4#hange % #he#k&. +ra%t&. an+ ther +eman+ in&tr)ment& +ra0n n ea#h ther

an+ re#ei$e+ %rm their re&pe#ti$e #)&tmer& %r #lle#tin' The h)&e meet& atthe appinte+ h)r n all 0rking +a*& )n+er the #hairman&hip % theJBangla+e&h Bank@ Central Bank/' The mem!er& &)!mit the #laima!le #he#k&

in the re&pe#ti$e +e&k& % the !ank& an+ $i#e-$er&a' Cn&e?)entl*. the +e!it an+

#re+it entrie& are gi$en' At the en+. the +e!it &)mmatin an+ the #re+it

&)mmatin are #al#)late+' Then the !ank& #lear he !alan#e& thr)gh the #he#k

% Bangla+e&h Bank' The +i&hnre+ #he#k& are &rte+ an+ ret)rne+ 0ith ret)rn


26/36

mem' The +i&hnre+ in&tr)ment& %r prin#ipal !ran#h are gi$en %ll0ing

treatment1

C)&tmer A,C-------------------------------------------------------Dr'

M,O A,C-------------------------------------------------------------Cr'

7% the in&tr)ment& are +i&hnre+ then the* are &rte+ again an+ &ent !a#k tret)rning h)&e alng 0ith their ret)rn mem'

Later n all the in&tr)ment& % nali Bank 0hi#h 0ere #laime+ !* ther !ank&

are &rte+ an+ +eli$ere+ t re&pe#ti$e !ran#he&' 7% the in&tr)ment& are hnre+

the treatment i&1

C)&tmer A,C--------------------------------------------------------Dr'

M,O, A,C-------------------------------------------------------------Cr'

H0e$er the prin#ipal !ran#h #lear& it& #he#k& a& 0ell a& the #he#k& % ther

!ran#he&' Be#a)&e. n ther !ran#h i& all0e+ t repre&ent +ire#tl*. the ther

!ran#he& &en+ the in&tr)ment& alng 0ith 7BDA 7nter Bran#h De!it A+$i#e/'A##)nting treatment %r #n#erne+ !ran#h1

BG A,C Prin#ipal Bran#h/--------------------------------------Dr'

C)&tmer A,C-------------------------------------------------------Cr'Prin#ipal Bran#h gi$e& the %ll0ing treatment i% the in&tr)ment i& hnre+'

BG A,C-------------------------------------------------------------Dr'

BG A,C #n#erne+ !ran#h/-------------------------------------Cr'

7% the in&tr)ment i& +i&hnre+. the in&tr)ment i& ret)rne+ t the #n#erne+

!ran#h thr)gh 7BDA' The treatment i&1

BG A,C #n#erne+ !ran#h/--------------------------------------Dr'BG A,C--------------------------------------------------------------Cr'

!!2 4"T C&D'T (C):

Clle#tin % !ill +ra%t& an+ ther in&tr)ment& 0hi#h are +ra0n n the !ank&

!e*n+ the #learing range. i& #lle#te+ thr)gh the hrt Cre+it me#hani&m'

!!2!1 %"C&D#& "* C:

Pr#e+)re& %r #lle#tin % pr#ee+& thr)gh C are &tate !el01

Dep&iting the #he#k alng 0ith +ep&it &lip'

Cr&&ing % the #he#k i& +ne in+iretin a& #lle#ting !ank'

En+r&ement JPa*ee@ A,C 0ill !e #re+ite+ n realiatin@ i& gi$en'


27/36

Entrie& are gi$en in the C regi&ter. %rm 0here a #ntrlling n)m!er i&

gi$en'

The in&tr)ment i& then &ent t the Di&pat#h e#tin %rm 0here it i&

)&)all* &ent t the #n#erne+ !ran#h thr)gh regi&tere+ mail' A

preri!e+ 5(r0ar+ing Letter6 i& al& &ent 0ith the in&tr)ment'

Clle#tin !ank #an #lle#t it either !* it& !ran#h r !* the +ra0er@& !ank' The*

0ill %r0ar+ then the !ill t the parti#)lar !ran#h' C n)m!er 0ill !e gi$en n

the %r0ar+ing letter'

pe#imen %r C Regi&ter Hea+&1

Date 'C

N'

(r

Cre+it

%

$ame and addess of t7e Detail& %

D#)ment&

ent

t

Am)nt

% Bill&Dra0er &/

En+r&er &/

Dra0ee

&/

!!2!2 B'LL C"LL&CT'"$ T4"#G4 BA$C4:

nali Bank hilpa Bha!an Crp' Bran#h #lle#t& !ill& an+ ther in&tr)ment& !*

it@& !ran#h thr)gh hrt Cre+it C/ pr#e+)re gi$ing the %ll0ing ne#e&&ar*

entrie&1BG A,C #n#erne+ !ran#h/--------------------------------------Dr'

C)&tmer A,C--------------------------------------------------------Cr'7n#me A,C Cmmi&&in. P&tage/------------------------------Cr'

7n thi& #a&e the #lle#ting !ran#h. nt the agent !ran#h. 0ill #harge #mmi&&in'

!!2! B'LL C"LL&CT'"$ T4"#G4 DA& BA$6:

7% the !ill& are #lle#te+ !* the +ra0er@& !ank. the +ra0er@& !ank 0ill &en+ a

D'D' t the #lle#ting !ran#h' 7t &h)l+ !e r)tinie+ that D'D i& #ntaining theC n)m!er' The a##)nting treatment %r the #lle#ting !ran#h 0ill !e1

Clearing-----------------------------------------------------------------Dr'

C)&tmer A,C----------------------------------------------------------Cr'

D'D' 0ill !e &en+ %r #lle#tin thr)gh #learing/

An+ the %ll0ing entrie& are gi$en %r the #harge&1C)&tmer A,C---------------------------------------------------------Dr'

7n#me A,C #mm'---------------------------------------------------Cr'


28/36

P&tage-----------------------------------------------------------------Cr'

7n#a&e % #lle#tin % !ill& thr)gh +ra0er@& !ank :'9;F #mmi&&in % the

in&tr)ment $al)e an+ Tk' 9;':: a& p&tage #harge are realie+ %rm the

#)&tmer@& a##)nt'

!!2!3 BALA$C& 4&&T '+%ACT:

hrt Cre+it C/ #reate& a&&et an+ lia!ilit* &im)ltane)&l* %r the !ank' When

&en+ing %r #lle#tin. it i& !ank@& lia!ilit* a& 0ell a& #)&tmer@& lia!ilit* al&'

Hea+& % a##)nt& are &tate+ !el01

Liailit0 7ead1 Bill& %r #lle#tin !eing !ill& re#ei$a!le a& per #ntra'

Asset 7ead1 Bill& re#ei$a!le !eing !ill& %r #lle#tin a& per #ntra'

C)&tmer@& lia!ilit* A,C-------------------------------------------Dr'Banker@& lia!ilit* A,C----------------------------------------------Cr'

A%ter realiatin e$en i% +i&hnre+/1

Banker@& lia!ilit* A,C----------------------------------------------Dr'C)&tmer@& lia!ilit* A,C-------------------------------------------Cr'

A%ter realiatin the #ntra i& &ettle+' Thi& item i& a &t#k $aria!le % !alan#e

&heet at a parti#)lar +ate'

!!! L"CAL 4"T C&D'T (LC):

The in&tr)ment&. th&e are +ra0n n the re&pe#ti$e !ran#h 0hi#h ha$e !een

pre&ente+ n the ther !ank& an+ 0ill !e #leare+,hnre+ thr)gh the Clearing

H)&e % Bangla+e&h Bank' (r e4ample. a #he?)e +ra0n n Dhaka Bank.

Mirp)r Bran#h ha& !een pre&ente+ n the nali Bank. hilpa Bha!an Crp'Bran#h' Then the pr#e+)re % #lle#tin appli#a!le here i& kn0n a& L#al

hrt Cre+it LC/'

!!!1 %"C&D#& *" L"CAL 4"T (LC):

7n thi& #a&e. the !ran#h re#ei$e& a %r0ar+ing letter an+ the !ill' Ne4t &tep& are1

Entr* in the LC Regi&ter. an LC n)m!er i& gi$en'

En+r&ement JO)r !ran#h en+r&ement #n%irme+@ i& gi$en'


29/36

Write& the TRA& r TR& an+regi&ter& them in the TRA,TR Regi&ter

B-9=9/

en+& the #he?)e& in the +i&pat#h &e#tin'

7% an* pa*ment i& +i&hnre+ then the Pa*ing !ran#h &en+& a 5Nn-pa*ment

A+$i#e6 t the #lle#ting !ran#h'

A##)nting Treatment1

Clearing-------------------------------------------------------------------Dr'

Mi' #re+itr A,C-C--------------------------------------------------Cr'

7% the in&tr)ment i& hnre+ the a##)nting treatment 0ill !e1

Mi' #re+itr A,C-C--------------------------------------------------Dr'

HO A,C Clle#tin !ran#h---------------------------------------------Cr'

An TRA i& +i&pat#he+ in thi& regar+'HO A,C agent !ran#h---------------------------------------------------Dr'HO A,C #lle#ting !ran#h----------------------------------------------Cr'

7% the in&tr)ment i& +i&hnre+. the in&tr)ment i& ret)rne+ t the #lle#ting

!ran#h alng 0ith a ret)rn mem'

!!!2 '$T& BA$C4 '$T#+&$T:

7% anther !ran#h % &ame !ank@& in&tr)ment i& +ep&ite+ in thi& !ran#h. there i&

n nee+ t &en+ the in&tr)ment t the Clearing H)&e' The in&tr)ment i& &ettle+

!* the C me#hani&m' 7n thi& #a&e. the a##)nt n 0hi#h the in&tr)ment i&+ra0n i& +e!ite+ an+ a TRA i& i&&)e+ t the pre&enting !ank'

pe#imen %r LC Regi&ter Hea+&

Date LC

N'

(r

Cre+it

%

Bill N' Date Dra0ee Parti#)lar& %

D#)ment&

Am)nt

pe#imen %r TRA, TRA Regi&ter Hea+&

Date TRA,TR N' Deriptin& Am)nt ignat)re


30/36

!< CA4 &CT'"$:

The #a&h &e#tin % !ank !ran#h pla*& &igni%i#ant rle in General BankingDepartment' Be#a)&e. it i& &en&iti$e &e#tin an+ +eal& 0ith li?)i+ a&&et&' The

nali Bank. hilpa Bha!an Crp' Bran#h ha& e?)ippe+ #a&h &e#tin' Thi&

&e#tin re#ei$e& #a&h %rm +ep&itr& an+ make& pa*ment #a&h again&t #he?)e&.

+ra%t& an+ pa*ment r+er $er the #)nter'

!

An* peple 0h 0ant t +ep&it mne* 0ill %ill )p the +ep&it &lip an+ gi$e itt the #a&h #)nter alng 0ith mne* t !e +ep&ite+' The #a&h %%i#er #)nt&

the am)nt % #a&h an+ #mpare& 0ith the %ig)re 0ritten in the +ep&it &lip'

Then he p)t hi& &ignat)re n the &lip alng 0ith the J#a&h re#ei$e+@ &eal an+re#r+& in the #a&h re#ei$e regi&ter !k again&t A,C n)m!er'

At the en+ % the pr#e+)re. the #a&h %%i#er pa&&e& the #)nter part % +ep&it

&lp %r p&ting p)rp&e an+ the ther part % the +ep&it &lp ret)rn& t the

#lient&'

Acco.nt teatment:

Ca&h A,C De!it

C)&tmer@& A,C Cre+it

!

The +ra0er 0h 0ant t re#ei$e mne* again&t #he?)e #me& t the pa*ment

#)nter an+ pre&ent hi& #he?)e t the %%i#e' The %%i#er $eri%ie& the %ll0ingin%rmatin-

a/ Date % the #he?)e

!/ ignat)re % A,C hl+er

#/ Material alteratin

+/ Whether the #he?)e i& #r&&e+ r nt

e/ Whether the #he?)e i& en+r&e+ r nt'%/ Whether the am)nt in the %ig)re an+ in 0r+ #rre&pn+ent r nt


31/36

Then the #he?)e i& %r0ar+e+ t the #mp)ter +e&k %r %)rther $eri%i#atin'

Where the %ll0ing in%rmatin are #he#ke+-

i/ Whether there i& &)%%i#ient !alan#e r nt

ii/ Whether there i& tp Pa*ment in&tr)#tin r nt

iii/ Whether there i& an* legal !&tr)#tin Garni&hee Or+er/ r nt

A%ter #he#king e$er*thing. i% are %)n+ 'k'. the #a&h %%i#er gi$e& am)nt t

the hl+er an+ re#r+& in the pai+ regi&ter'

A##)nting treatment i& a& )n+er1

C)&tmer@& A,C De!it

Ca&h A,C Cre+it

Ca&h &e#tin % nali Bank. hilpa Bha!an Crp' Bran#h +eal 0ith all t*pe& %

negtia!le in&tr)ment&. #a&h an+ ther in&tr)ment& an+ treate+ a& a &en&iti$e&e#tin % the !ank' 7t in#l)+e& the $a)lt 0hi#h i& )&e+ a& the &tre % #a&h

in&tr)ment&' The $a)lt i& in&)re+ )p t Tk' : la#&' 7% the #a&h &t#k e4#ee+&

thi& limit. the e4#e&& #a&h i& then tran&%erre+ t nali Bank L#al O%%i#e'When the e4#e&& #a&h i& tran&%erre+ t L#al O%%i#e. the #a&h %%i#er i&&)e&

7BDA an+ a &et % $)#her i& prepare+ a&-

BG A,C De!it

Ca&h A,C Cre+it

When #a&h i& !r)ght %rm L#al O%%i#e. A##)nting treatment i& a&-

Ca&h A,C De!it

BG A,C Cre+it

!


32/36

The #mp)ter peratr #n#erne+ gi$e& a 5TOP6 marking in the

#mp)terie+ #a&h &*&tem again&t the &tppe+ #he?)e'

!

&er$i#e' The a##)nt hl+er #an keep hi& $al)a!le a&&et& in the !ank@& #)&t+*'C)&tmer& ha$e right t lk a%ter 0ith a ke* % their in+i$i+)al l#ker

pr$i+e+ !* !ank %r en"*ing thi& &er$i#e. #lient& ha$e t pa* #harge *earl*

Tk' 9;::.9=:: r :: %r large. me+i)m r &mall l#ker re&pe#ti$el*'

!= ACC"#$T &CT'"$:

A##)nt& &e#tin i& a &e#tin 0ith 0hi#h ea#h an+ e$er* +epartment,&e#tin i&

relate+' 7t re#r+& the Pr%it 8 L&& A,C. tatement % A&&et& an+ Lia!ilitie& !*

appl*ing 5Gl+en R)le&6 % Bk-Keeping' The %)n#tin % thi& &e#tin are

thereti#al !&e+' nali Bank. hilpa Bha!an Crp' Bran#h re#r+& it a##)nt&+ail*. 0eekl*. an+ mnthl*' An+ e$er* re#r+ i& &ent t hea+ O%%i#e keeping

pht#p* %r it& re#r+'N0 a +a*& )n+er #mp)terie+ !anking &*&tem the "! % a##)nt& +epartment

!e#ame $er* ea&*' N0 Cmp)ter prepare& the #lean #a&h &tatement an+ the

&)pplementar* &tatement& n part* le+ger $)#her&' The a##)ntant nee+& nt

t prepare the&e man)all*'

!=!1 CL&A$ CA4:

Clean #a&h i& a &tatement % the +i%%erent tran&a#tin& take pla#e in a +a*' The

!k in 0hi#h the &tatement i& 0ritten i& #alle+ JClean Ca&h Bk@' 0e #an&a* that JClean Ca&h Bk@ i& the a!&tra#t % ea#h +a*@& tran&a#tin& #la&&i%ie+

)n+er the general Le+ger hea+ing&' We #an al& &a* that #lean #a&h i& the

&)mmer* % $)#her& prepare+ in a +a*' preparing #lean #a&h i& $er*

imprtant %r a !ank t kn0 a!)t the tran&a#tin& take pla#e in a +a*' Clean

Ca&h Bk i& 0ritten t-

Te&t the arithmeti#al a##)ra#* % n +a*@& tran&a#tin'

Cn&li+ate ne +a*@& tran&a#tin


33/36

Help p&ting in the General Le+ger'

Te&t the #l&ing #a&h !alan#e % the !ran#h'

T7e poced.es fo 9iting t7e Clean Cas7 Book ae as follo9s@

9/ The %%i#er re&pn&i!le %r 0riting the Clean Ca&h Bk m)&t. !e%re

taking %ig)re& %rm the &)!&i+iar* !k&,+a* !k&. #n%irm that the!k& +)l* #he#ke+ an+ a)thenti#ate+ !* the a)thrie+ %%i#ial&'

=/ An a)thrie+ &)per$i&ing %%i#ial 0h 0ill agree the entrie& )n+er

ea#h hea+ 0ith the re&pe#ti$e regi&ter,+a* !k& &h)l+ #he#k the

Clean Ca&h Bk +ail* %rm the &)!&i+iar* regi&ter&,+a* !k&'

3/ Ea#h mrning the manager 0ill r)tinie all $)#her& % the pre$i)&+a*&'

>/ A%ter !taining the +ail* !alan#e. the Ca&h Bk 0riter 0ill #lle#t all

$)#her& an+ han+ them $er t a &)per$i&ing %%i#ial 0h 0ill l#k

them )p $er night. )n+er prte#tin %rm %ire. tgether 0ith all #)rrent

re#r+&'

!=!2 G&$&AL L&DG&:

A%ter &)##e&&%)l #mpletin % the entr* in Clean Ca&h Bk. all the !alan#e& %

the a##)nt hea+& are tran&%erre+ t the General Le+ger. 0hi#h i& the %inal an+the m&t #r)#ial part % a##)nting &*&tem % the !ran#h' The +e!it &i+e % #lean

Ca&h Bk i& again tran&%erre+ t the #re+it &i+e an+ the #re+it &i+e % the &ame

t the +e!it &i+e in the general le+ger' 7n general le+ger. +e!it %ig)re i& 0rittenin re+ #lre+ pen an+ #re+it &i+e i& 0ritten 0ith !la#k #lre+ pen'

A 0eekl*,mnthl* &tatement i& prepare+ in (-9= %rm !* the !ran#h an+ i& &entt the Hea+ O%%i#e' The %ig)re& % (-9= %rm are #lle#te+ %rm General

Le+ger' The A,C& kept in the !ran#h@& General Le+ger i& a& )n+er-

a/ nali Bank General A##)nt BG A,C/

!/ (i4e+ Dep&it A##)nt

#/ hrt Term Dep&it A##)nt

+/ a$ing& Bank A##)nt

e/ Call Dep&it A##)nt'%/ C)rrent A##)nt

g/ Pa* Or+er A##)nt

h/ Dra%t& Pa*a!le A##)nt

i/ Dra%t& Pa*a!le E4-A+$i#e A##)nt

"/ Deman+ Lan A##)ntk/ Ca&h Cre+it A##)nt

l/ (reign Bill P)r#ha&e 8 Negtia!le A##)nt

m/ Bill& %r Clle#tin A##)nt


34/36

n/ (r#e+ Lan Again&t Ba#k t Ba#k L,C A##)nt

/ A+$an#e Again&t Mer#han+i&e A##)nt

p/ Di)nt A##)nt

?/ 7ntere&t A##)nt

r/ E4#hange A##)nt

&/ Cmmi&&in A##)ntt/ Charge& A##)nt

)/ Pr%it 8 A##)nt

$/ tatiner* A##)nt'

!=! ABTACT:

A!&tra#t i& a &tatement % all riginating an+ re&pn+ing tran&a#tin& amng

inter-!ran#he& thr)gh inter !ran#he& +e!it an+ #re+it a+$i#e' At the en+ % the+a*. all the +e!it an+ #re+it a+$i#e& % +i%%erent +epartment,&e#tin& #me t

a##)nt& +epartment' 7t make& a!&tra#t in the light % all a+$i#e&'

A#t)all*. a!&tra#t &h0& the !alan#e % nali Bank. hilpa Bha!an Crp'Bran#h general A,C' The !"e#ti$e % preparing a!&tra#t i& t kn0 h0 man*

tran&a#tin& ha$e !een riginate+ an+ re&pn+e+ !* the re&pe#ti$e !ran#h per

+a*' Bran#h ha& t &en+ it t Hea+ O%%i#e keeping ne pht#p* % it'

!=!3 TAT&+&$T "* A**A':

A##)nt& &e#tin prepare& the Jtatement % A%%air&@ %r %in+ing the pr%it,l&&

a& 0ell a& am)nt % a&&et& an+ lia!ilitie& % the #n#erne+ !ran#h'

Thereti#all*. it i& #alle+ %inan#ial &tatement an+ ha& t0 part&' )#h a&-

9/ 7n#me an+ E4pen+it)re A,C=/ tatement % a&&et& an+ lia!ilitie&

!=! T4& *#$CT'"$ "* T4& ACC"#$T &CT'"$:

The %)n#tin& % the a##)nt& +epartment #an !e +i$i+e+ int t0 part&19/ Dail* %)n#tin&

=/ Peri+i#al %)n#tin&'

9' Dail* ()n#tin&1

Dail* %)n#tin& in#l)+e the preparatin& % J)pplement& tatement&@ % all+a*-t-+a* peratin&' 7n nali Bank. hilpa Bha!an Crp' Bran#h. a& a


35/36

#mp)terie+ !ran#h. #mp)te prepare& J)pplenentar* tatement&@. JTrial

Balan#e@. a+$i#e % general A,C an+ general &tatement' 7n a!&en#e %

#mp)terie+ &*&tem. thi& +epartment ha& t per%rm the&e %)n#tin&

man)all*'

A##)nt& +epartment prepare& the &)pplementar* an+ getting the&)pplementar* &tatement %rm the #mp)ter peratr. the a##)ntant #he#k

an+ $eri%ie& the tran&a#tin& in #mpari&n t the +ail* trial !alan#e

pr+)#e+ !* the #mp)ter' Thi& i& the %inal #he#king % the tran&a#tin&' 7%

an* 0rng p&ting i% %)n+ the a##)ntant re#ti%ie& it !* pa&&ing re$er&e

$)#her'

=' Peri+i#al ()n#tin&1

Peri+i#al %)n#tin& % a##)nt& +epartment in#l)+e the preparatin %

+i%%erent 0eekl*. %rtnightl*. mnthl*. ?)arterl* an+ ann)al &tatement' Thea##)nt& +epartment prepare& the %ll0ing &tatement&1

tatement % +ail* tran&a#tin&'

En+ % +a* reprt'

Mnthl* &tatement % +ep&it&. lan& 8 a+$an#e&. pr%it an+ l&& et#'

)arterl* &tatement % +ep&it&. lan& 8 a+$an#e&. pr%it an+ l&&

et#'

earl* &tatement % +ep&it&. lan& 8 a+$an#e&. pr%it an+ l&& et#'

earl* &tatement % #la&&i%ie+ Lan& an+ a+$an#e&'

tatement % A%%air&'

earl* B)+get % the Bran#h. et#'

!> "B&,AT'"$:

7 ha$e 0rke+ in General Banking +epartment %rm :9'9:'=:: t :'9:'=::0here 7 ha$e !&er$e+ that m&t % the %%i#er& an+ &me &ta%%& are amia!le an+

help%)l t the #)&tmer& an+ the* al0a*& tr* t ren+er their !e&t &er$i#e t the

#)&tmer' B)t the ne0 #)&tmer& r ther per&n&. th&e 0h #me %r the %ir&ttime t the !ank TT. MT. DD. PO et# p)r#ha&er/. + nt kn0 0here the* 0ill

g an+ %rm 0here the* #an get help' 7n thi& #a&e. 7 &eem& that a +e&k, ta!le.

like ther &er$i#e rganiatin. #an !e pla#e+. naming 5IER6. 0h 0illan&0er the ne0 #)&tmer& in their re&pe#ti$e ?)erie& an+ 0ill help in the* nee+'

At thi&. the #)&tmer 0ill !e highl* &ati&%ie+ 0hi#h #reate ptential #)&tmer'

Other 0i&e the e4i&ting #)&tmer 0ill !e l&t n ne0 #)&tmer 0ill #me' There

i& a 0i&e &a*ing 5C&t % l&t #&t)mer i& greater than a ne0 #&t)mer6' . %r


36/36

!etter !)&ine&&. #)&tmer &er$i#e t !e impr$e+. prmpt &er$i#e t en&)re+' 7n

#learing pr#e&&. !ank #an )&e #mp)ter2 0hi#h 0ill en&)re !etter an+ prmpt

#)&tmer &er$i#e&'

Banker &h)l+ realie the #)&tmer@& nee+. +eman+ an+ e4pe#tatin&' The 0rk

0hi#h #an !e +ne 0ithin the +a* &h)l+ nt !e le%t %r tmrr0'

Documents

General Banking & Initial