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General and Office Safety
Oregon State University
Environmental Health and Safety
130 Oak Creek Building
Corvallis, OR 97331
541-737-2273
Applies to Everyone
General Safety
Safety Rules
Employee's Responsibility It is the responsibility of every employee to perform work in a safe
manner. Knowledge of appropriate safe work procedures and safety rules is
essential. Employees are expected to follow established safety rules and to
maintain their work areas free of hazards by correcting unsafe conditions or by reporting them to supervisors.
Safety Rules (continued)
Supervisor's Responsibilities Every supervisor will provide and document initial and continuing
safety training. New employees experience a high number of injuries, primarily
because they may be unfamiliar with proper safe work procedures. Guidelines for safe work practices are provided in the links below. Safety Instructions were developed to provide basic safety information
for work environments found at OSU, based on prudent safety procedures and safety codes. Safety Instructions are helpful tools for initial safety training, but should not be considered as complete and may not include all necessary precautionary measures.
Departments and supervisors are encouraged to establish additional safety rules appropriate for their work environment.
Safety Rules/InstructionsAcknowledgement of safety rules (form)
Emergencies
Campus Emergency -- 737-7000 Off-Campus Emergency -- 911
Non-Emergency -- 737-3010
(Medical emergency, fire, personal safety threat, etc.)
OSU Emergency Response Policy and Procedure:http://oregonstate.edu/dept/budgets/SAFManual/SAF102.htm
Emergency Preparation
The following Emergency Preparation items are important; review them with your supervisor. Know the meaning of emergency warning signals
in your work area. Know the location of fire alarm pull stations and
fire extinguishers. Know the location of exits, escapes, and evacuation
routes. Know the location of first aid kits, and how to
report accidents. Know how to get help in case of an emergency.
Department of Public Safety and Oregon State Police
Department of Public Safety and Oregon State Police web page: http://oregonstate.edu/dept/security/home
Safety Related Services:24-hour Public Assistance Building Access Building and Perimeter Security Incident and Emergency Response Provide Personal Safety Escorts Student Medical Transport to Student Health Center Crime Prevention Programs
Office Environment Safety
Close a drawer to a filing cabinet as soon as you are through with it and before opening another
Use the handle for opening and closing drawers
Office Environment Safety
Do not open more than one of the top drawers at the same time
Heavier materials should be kept in the lower drawers of filing cabinets.
Office Environment Safety
Do not use electric cords which are frayed or defective.
Power cords should be attached directly to the wall or floor outlet whenever possible.
Do not place cords, cables, or telephone wires across. walkways creating a tripping hazard.
Office Environment Safety
Extension cords must not be used to connect permanent electrical equipment.
The only exception to this are "fused" multi-outlet strips which are "UL listed."
Report All Injuries and Unsafe Conditions To Your Supervisor
Failure to comply could delay correction of the situation that caused the injury.
Near misses and unsafe behavior should also be reported.
Accident recording system: http://oregonstate.edu/ehs/sites/default/files/pdf/si/accident_recording_system_si018.pdf
Report of Accident form: http://oregonstate.edu/admin/hr/benefits/roa.pdf
Possession or Use of Alcohol on State Property Prohibited
No worker shall report for duty, or perform duties, while under the influence of intoxicants.
Use of Narcotics or Tranquilizers During Work Hours is Prohibited
This includes over-the-counter medications if they cause drowsiness, impaired judgment, or diminished physical skills.
(There may be an exemption for employees who are under the supervision of a physician and with the knowledge of their supervisor.)
Fighting and Horseplay Will Not be Tolerated
This includes distracting a fellow employee.
Maintain Good Housekeeping
Clean up waste materials promptly after a job is completed.
Keep floors and walkways clear of clutter.
Smoking is Prohibited
There is no tobacco use allowed on OSU property.
More information can found at http://oregonstate.edu/smokefree/
Hazard Awareness Sign System
A caution sign system has been established at OSU; its purpose is to warn employees and visitors entering laboratories and other hazardous areas.
The appropriate sign will be placed at entrances to each laboratory room or complex by Environmental Health & Safety.
Signs are produced by EH&S, but providing information to keep the sign up-to-date is the responsibility of laboratory personnel.
Go to the Hazard Awareness Sign System to provide current information to EH&S.
Hazard Awareness Sign System (cont.)
http://oregonstate.edu/ehs/sites/default/files/pdf/si/lab_hazard_sign_si028.pdf
Hazard Awareness Sign System (cont.)
The sign shown above will typically have only a few hazard symbols, as appropriate for the lab.
All signs will contain emergency contact information.
Safeguards, Safety Devices, Notices and Warnings
Hazard signs and barriers should not be: Removed Displaced Damaged Destroyed
Use Approved Step Stools or Ladders
Never use a box, bucket, chair or shelf as a ladder.
Use the ladder only as it is intended.
Report Damaged Or Faulty Equipment
Report to Supervisor. No need to report if you
are qualified to repair. Reports of malfunctioning
building equipment should be made to Facilities Services.
Facilities Services Work Coordination Center (WCC) 737-2969
Electrical & Mechanical Repairs Are to Be Performed by Authorized Employees Only
Cords and Cables
Extension cords are not to be used as permanent wiring.
The use of a "Fused UL Rated" multi-outlet strip is permissible as long as it is plugged directly into a wall outlet.
Do not place cords, cables, or telephone wires across. walkways creating a tripping hazard.
Electrical cords must be free of cracks, splices, frayed areas, loose connections, or other damage.
Fire Safety
Know the location of fire alarms.
Access to electrical panels must be free from obstructions.
Burning decorative candles is prohibited.
Fire Safety (Continued)
Do not hang items on fire sprinkler systems.
Do not block or cover extinguishers, sprinkler heads or fire alarms.
Do not block open fire doors.
Upon Discovering a Fire
Pull Fire Alarm, or otherwise alert other occupants.
Call 911; give name, department and location of fire.
Small fires may be fought with fire extinguisher.
When in doubt, get out!
Purpose of Fire Extinguishers
The main reasons for having fire extinguishers readily available are to: Suppress a fire along an escape route so trapped
persons can exit a burning structure. Extinguish or contain a fire to protect property.
Unless you have been properly trained to use a fire extinguisher, leave firefighting to the professionals. Remember – life safety is more important than saving property.
Egress From Building
Do not block: Aisle, passageway,
hallway, stairway, or exit. Do not use these areas
for storage.
Stair Safety
Keep one hand free for the hand rail.
Do not carry loads so large that the view of the treads is obscured.
Keep stairs clear of objects.
Pick up anything you find.
Chemical Safety
Keep in mind that not all chemicals are used in laboratories.
Do not remove labels from chemical containers.
Properly dispose of hazardous materials – this includes all types of batteries.
OSU Hazardous Materials Disposal Guide
Chemical Safety (Continued)
Immediately report spills of hazardous materials to the Department of Public Safety (737-7000)
Clean up spills of non- hazardous materials immediately, as they may pose a slip hazard.
Place warning signs near wet areas.
EH&S 737-2273 [email protected]
First Aid Kits and Supplies
General Oregon OSHA codes require that first aid supplies be
available in all work areas for the immediate treatment of minor injuries.
First aid supplies must be stored in clearly marked containers and adequately protected from damage, deterioration, or contamination.
Contact EH&S to discuss types of first aid kits and training necessary for remote sites.
Kits should be inspected monthly and supplies replenished when necessary.
Safety Instruction 6: First Aid Kits and Supplies
Observe All Traffic Rules & Regulations When Driving
Vehicle Safety
Employees are not permitted in the back of moving trucks.
Drivers renting 8 passenger, 12 passenger, or large cargo vans from the Motor Pool have additional training requirements . See the
Motor Pool Van Safety Policy
Office Safety
Post emergency numbers on or near your phone. Know the location of the nearest fire alarms and
exits. Familiarize yourself with activities being
conducted in your building and locations of hazardous materials.
Be aware of suspicious individuals or behavior.
Comfortable Computing
Advice for setting up your computer can be found in the EH&S Comfortable Computing Guide
Topics include: Adjusting Your Workstation Adjusting Your Environment Chair Adjustment Work surface/Keyboard Adjustment Monitor Adjustment Workstation Accessory Adjustment Work Habits
Keyboard and Mouse Use
Warm up. Use correct hand position. Take frequent breaks. Ease up on your grip and hold the mouse lightly. It
is not necessary to hold the mouse tightly. Relax your hand and let go of the mouse when it is
not being used.
Further information can be found the EH&S Keyboard and Mouse Use Guide
Ergonomic Evaluations
Upon request, Environmental Health & Safety will perform ergonomic evaluations and make work station recommendations.
Back Care and Lifting
Back Injuries
Some back injuries involve the “soft tissue” that is the muscle, ligament type injury.
A more serious injury occurs when the discs of the spine are involved.
Disc Herniation FactorsMany factors increase the risk for
disc herniation: Lifestyle choices such as tobacco use,
lack of regular exercise, and inadequate nutrition substantially contribute to poor disc health.
As the body ages, natural biochemical changes cause discs to gradually dry out affecting disc strength and resiliency.
Poor posture combined with the habitual use of incorrect body mechanics stresses the lumbar spine and affects its normal ability to carry the bulk of the body's weight.
Disc Problems
Combine these factors with the effects from daily wear and tear, injury, incorrect lifting, or twisting and it is easy to understand why a disc may herniate. For example, lifting something incorrectly can cause disc pressure to rise to several hundred pounds per square inch!
A herniation may develop suddenly or gradually over weeks or months.
Carrying the load…
• Hold the load close so you can see over it.
• Keep the load balanced.
• Avoid twisting the body.
• Watch out for pinch points -- doorways, etc.
• Face the way you will be moving.
Safe Lifting
For those Awkward Moments... If you must lift or lower from a high place:
• Stand on a platform instead of a ladder.
• Lift the load in smaller pieces if possible.
• Push the load to see how heavy and stable it is.
• Slide the load as close to yourself as possible before lifting up or down.
• Get help when needed to avoid an injury.
Safe Lifting
From hard-to-get-at places...• Get as close to the load as possible.
• Keep back straight, stomach muscles tight.
• Push buttocks out behind you.
• Bend your knees.
• Use leg, stomach, and buttock muscles to lift -- not your back.
Safe Lifting
Use Your Head and Save Your Back!
• STAND close to the load
• Bend your
knees - not
your back!
• Let your legs do the lifting
Get Help with heavy
or awkward loads!
Use the right tools!
Safe Lifting
Push and Pull in the Right Direction
• Pushing is preferred over pulling because it requires less muscle effort to the low back plus increases your visibility.
• Lighten the load when possible. • Make sure items are secured to equipment and
they do not obstruct your vision. • Maintain neutral posture. Do not bend or twist at
the back.
Additional Safety Instructions
#15 Fire Safety: A Safe & Quick Exit #5 Unsafe Condition Notice #3 Unsafe Conditions: Top Ten
Useful Links
OSU Safety Policies and Procedures:http://oregonstate.edu/dept/budgets/SAFManual/SAFTOC.htmOSU safety documents:http://oregonstate.edu/ehs/safety-instructionsOSU Environmental Health and Safety web page:http://oregonstate.edu/ehs/OSU Environmental Health and Safety contacts:http://oregonstate.edu/ehs/staff
Office Safety Training Acknowledgement
Click on the link below for the acknowledgment form:
Online Training Acknowledgement
