GC Receivables - Master

8/3/2019 GC Receivables - Master

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Gulf Cable & Electrical Industries

Co.

[ACCOUNTS

RECEIVABLES

TRAINING GUIDE]



Training GuideAccounts Receivables

Table of ContentsLC Receipts .......................................................................................................................................2

Cash Receipts ....................................................................................................................................8

Misc Receipts ..................................................................................................................................13

Credit Memo and Debit Memo ........................................................................................18Entering Credit Memo .............................................................................................................. ......18

Entering Debit Memo ............................................................................................................ ........ .23

Customer Advance & Accounting ...................................................................................28Advance Collection .........................................................................................................................28

Applying Invoices to the Advance ..................................................................................................39

Applications ......................................................................................................................43Receipt Applications ..................................................................................................................... ..43

Credit Memo Applications ..............................................................................................................46

Running Reports & Period End Processes .....................................................................51Operational & MIS Reports ............................................................................................................51

Create Accounting ................................................................................................................. ........ .54

AR & GL Reconciliation Report .............................................................................................. ......57

Open / Close Periods .......................................................................................................................63

Major Setups/Maintenance ..............................................................................................66Transaction Types ......................................................................................................................... ..66

Payment Terms .......................................................................................................................... .....71

Create Customers ....................................................................................................................... .....74

Create Employees as Customers .....................................................................................................84

Letter of Guarantee - Export ...........................................................................................92Entering Letter of Guarantee ................................................................................................. ........ .92

Querying Letter of Guarantee ....................................................................................................... ..96

Editing / Amending Letter of Guarantee ............................................................................. ......... ..99

Attaching Letter of Guarantee to Transaction .................................................................. ........ ....102

Letter of Credit - Export ................................................................................................107Entering Letter of Credit ............................................................................................................. ..107

Querying Letter of Credit ..............................................................................................................112

Editing / Amending Letter of Credit .............................................................................................114

Attaching Letter of Credit to Customer Invoice ..................................................................... ......117

Capturing Dividend ........................................................................................................122

Dividend Entry ..............................................................................................................................122Querying Dividend ........................................................................................................................124

Running Reports .............................................................................................................126Running Reports Oracle Applications .................................................................................... ......126

List of Custom Reports ..................................................................................................133Reports Developed: .......................................................................................................................133

Reports under Development: ................................................................................................. .......133

Gulf Cable & Electrical Industries Co. | Error! No text of specified style in

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LC Receipts

Navigation: Accounts Receivables Responsibility Receipts Receipts

Description: Use the Receipts window to enter new or query existing receipts. For eachreceipt, you can see whether the receipt is identified and what portion of the receipt has beenapplied, placed on-account, and left unapplied.

Prerequisites:

1. Define Bank


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2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source

Procedure

Step Action

1. Double-click the Receipts list item.


3. Click the Receipt Method button.

4. Click the Receipt Method cell.

5. Click the EwtLWScrollbar59 scrollbar.

6. Click the OK button.

or Press [Alt+O].

7. Click in the Receipt Number field.

8. Enter the desired information into the Receipt Number field. Enter "NBK-LC-

34987645".

9. Press [Tab].


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Step Action

10. Press [Tab].

11. Press [Tab].

12. Enter the desired information into the Receipt Amount field. Enter "180000".

13. Click in the Maturity Date field.

14. Enter the desired information into the Maturity Date field. Enter "31-DEC-

2011".

15. Press [Tab].

16. Click in the Name field.

17. Click the Name button.

18. Enter the desired information into the Find field. Enter "%".

19. Press [Enter].


or Press [Alt+O].

21. Click the Apply button.

or Press [Alt+P].

22. Click the Apply To button.

23. Click the Class cell.


or Press [Alt+O].

25. Press [Tab].

26. Press [Ctrl+S].

27. Click the Close button.

28. Click the Tools menu.

or Press [Alt+T].

29. Click the Create Accounting menu.


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Step Action

30. Click the Ok button.

or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].

33. Click the View Accounting menu.

or Press [A].

Step Action

34. Press the left mouse button over the scrollbar and drag the mouse to the desired

location.

35. Release the mouse button.


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Step Action



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Step Action


38.

End of Procedure.


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Cash Receipts


Description: When you receive payment against an invoice from your customer, it is calledReceipt. It is important to track both Invoices and Receipts. Tracking invoices ensures thatyou do not lose money. Tracking receipts ensures that you do not keep sending reminders toyour customers even after they have paid. Customers usually pay you via check. That meansyou will have to make a bank deposit after you receive a customer payment. Use theReceipts window to enter new or query existing receipts. For each receipt, you can see


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whether the receipt is identified and what portion of the receipt has been applied, placed on-account, and left unapplied.

Prerequisites:

1. Define Bank

2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source

Procedure

Step Action






or Press [Alt+O].



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Step Action

7. Enter the desired information into the Receipt Number field. Enter "CR-1000".

8. Press [Tab].

9. Press [Tab].

10. Press [Tab].


12. Press [Tab].


14. Enter the desired information into the Name field. Enter "AL AMAL%".

15. Press [Tab].

16. Click the Save button.


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].


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Step Action

23. Click the Maximize/Restore button.



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Step Action


26.

End of Procedure.


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Misc Receipts

Navigation: Accounts Receivables Responsibility Receipts ReceiptsChoose Receipt Type as Miscellaneous for this process.

Description: Enter Miscellaneous Receipts for the Miscellaneous Revenue Generated. E.g.Sale of Scrap, Waste Papers, Smaller Quantity of Cable/PVC etc.,

Prerequisites:

1. Define Bank2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source

Procedure


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Step Action






or Press [Alt+O].


7. Enter the desired information into the Receipt Number field. Enter "CR-001".

8. Press [Tab].

9. Press [Tab].

10. Press [Tab].


12. Press [Tab].

13. Press [Tab].

14. Enter the desired information into the Receipt Type field. Enter "m".


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Step Action


or Press [Alt+O].

16. Click in the Activity field.

17. Click the Activity button.


19. Click the Distributions button.

or Press [Alt+B].

20. Click in the Distribution: GL Account field.

21. Press [Ctrl+L].


or Press [Alt+O].


or Press [Alt+O].



or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


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Step Action


or Press [Alt+T].


or Press [A].

Step Action




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Step Action


34.

End of Procedure.


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Credit Memo and Debit Memo

Entering Credit Memo

Navigation: Receivables Responsibility Transactions Transactions

Description: Use the Transaction window to enter your invoices, debit memos, creditmemos, and commitments. You can also query and update your transactions in this windowand review your transactions in the Transactions Summary window. Example: Sales Returnsfrom the GC Customer or Excess Money paid by the customer or agreed payment agreementfor amount excess paid by GC Customers. The quantity or Price/amount should beentered in Negative for this transaction type.

Prerequisites:

1. Define Transaction Type2. Define Transaction Source3. Define Customer 4. Define Payment Term


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Procedure

Step Action

1. Click the Java VM Main Window window.


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Step Action

2. Double-click the Transactions list item.


4. Click the Class list.

5. Click the Credit Memo list item.

6. Click in the Type field.

7. Click the Type button.

8. Click the Name cell.


or Press [Alt+O].

10. Click in the Ship To: Name field.

11. Enter the desired information into the Ship To: Name field. Enter "AL AMAL%".

12. Press [Tab].

13. Click the Line Items button.

or Press [Alt+N].

14. Click in the Description field.

15. Enter the desired information into the Description field. Enter "Credit Memo

for Returned Goods".

16. Press [Tab].

17. Press [Tab].

18. Press [Shift+Tab].

19. Enter the desired information into the Quantity field. Enter "-100".

20. Press [Tab].

21. Enter the desired information into the Unit Price field. Enter "150".

22. Press [Tab].


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Step Action



25. Click the Complete button.

or Press [Alt+C].


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].


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Step Action



34.

End of Procedure.


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Entering Debit Memo

Navigation: Accounts Receivables Responsibility TransactionTransactions

Description: An invoice or bill is a commercial document issued by a seller to the buyer,indicating the products, quantities, and agreed prices for products or services the seller has

provided the buyer. An invoice indicates the buyer must pay the seller, according to thepayment terms. The buyer has a maximum amount of days to pay these goods and aresometimes offered a discount if paid before. Debit Memos shall be issued in case of pricedifference and interest on usance period and overdue payments. The quantity or Price/amount should be entered in Negative for this transaction type.

Prerequisites:

1. Define Transaction Type2. Define Transaction Source3. Define Customer 4. Define Payment Term

Procedure


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Step Action



3. Click the Source button.


or Press [Alt+O].


6. Click the Debit Memo list item.




10. Enter the desired information into the Ship To: Name field. Enter "AL AMAL

%".


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Step Action

11. Press [Tab].


or Press [Alt+N].


14. Enter the desired information into the Description field. Enter "Debit Memo for

excess balance".

15. Press [Tab].

16. Press [Tab].

17. Enter the desired information into the Quantity field. Enter "-15".

18. Press [Tab].


20. Press [Tab].




or Press [Alt+C].


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


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Step Action


or Press [A].

Step Action




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Step Action


33.

End of Procedure.


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Customer Advance & Accounting

Advance CollectionNavigation: Accounts Receivables Responsibility Receipts Receipts

Enter Receipt header details Click Apply In APPLY TO field select ‘OnAccount”.

Description: Customer Advance is Receiving Cash/Check Advance from Customer On-Account against a Sales Order as a token of amount to execute the delivery of goods.

Prerequisites:

1. Define Bank2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source

Procedure


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Step Action






or Press [Alt+O].


7. Enter the desired information into the Receipt Number field. Enter "100078".

8. Click in the Receipt Amount field.



11. Enter the desired information into the Name field. Enter "AL AMAL".

12. Press [Tab].


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Step Action


or Press [Alt+P].


15. Click the Number cell.


or Press [Alt+O].

17. Press [Tab].




or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].


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Step Action




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Step Action


or Press [Alt+P].

29. Press [Down].


31. Click the Class cell.


or Press [Alt+O].

33. Press [Tab].

34. Click in the Amount Applied field.

35. Press [Up].


37. Press the left mouse button and drag the mouse to select the desired text.


39. Enter the desired information into the Amount Applied field. Enter "0".

40. Press [Down].

41. Press [Tab].

42. Press [Tab].

43. Press [Tab].

44. Press [Down].


46. Press [Shift+End].

47. Enter the desired information into the Amount Applied field. Enter "100000".

48. Press [Tab].

49. Press [Tab].




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Step Action


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


57. Click the Switch Responsibility... button.

58. Click in the Find field.

59. Enter the desired information into the Find field. Enter "GC%".

60. Press [Enter].

61. Click the Responsibility cell.


or Press [Alt+O].

63. Double-click the Bank Statements list item.

64. Double-click the Manual Clearing list item.

65. Double-click the Clear Transactions list item.

66. Click in the Account Number field.

67. Click the Account Number button.

68. Click the Account Number cell.


or Press [Alt+O].


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Step Action

70. Click the Find (Z) button.

or Press [Alt+Z].

71. Click the Select Record option.

72. Click the Clear Transaction button.

or Press [Alt+C].




76. Click the Switch Responsibility... button.


78. Enter the desired information into the Find field. Enter "GC%".

79. Press [Enter].

80. Click the Responsibility cell.


or Press [Alt+O].



84. Click the Find... button.

85. Click in the Receipt Numbers field.

86. Enter the desired information into the Receipt Numbers field. Enter "100078".

87. Press [Tab].

88. Click the Find button.

or Press [Alt+I].


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Step Action


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].


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Step Action


Step Action


location.



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Step Action



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Step Action


100.

End of Procedure.


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Applying Invoices to the Advance


Go to Receipts Screen Query the Receipt you want to adjust Click on

Apply Make the On Account amount adjusted to the tune of adjusted invoice

amount Go to next line and attach the invoice.

Description: Use this process to record when an Advance Payment from Customer isreceived against Sales Order. Such Receipt is applied post creation of Invoice after goodsare shipped to the Customer.

Prerequisites:

1. Define Bank2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source5. Define Transaction

Procedure


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Step Action





or Press [Alt+O].


6. Click the Invoice list item.


8. Enter the desired information into the Type field. Enter "GC".

9. Press [Tab].




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Step Action

or Press [Alt+O].


13. Enter the desired information into the Ship To: Name field. Enter "AL AMAL

%".

14. Press [Tab].


or Press [Alt+N].


17. Enter the desired information into the Description field. Enter "Advance-Goods

Supplied".

18. Press [Tab].

19. Enter the desired information into the UOM field. Enter "Me".

20. Press [Tab].

21. Enter the desired information into the Quantity field. Enter "10".

22. Press [Tab].


24. Press [Tab].25. Click the Save button.



or Press [Alt+C].

28. Click the Actions menu.

29. Click the Apply Deposit menu.

or Press [T].

30. Click the Deposit button.

31. Click the Number cell.


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Step Action


or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].

40. Enter the actual invoice generated for the customer. Complete the invoice with all

the details. Query the deposit that needs to be adjusted with the invoice. Attach it

and complete.

End of Procedure.


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Applications

Receipt ApplicationsNavigation: Accounts Receivables ResponsibilityReceiptsReceipts

Description: A cash receipt is an applied receipt if it is associated with a customer number and an open invoice(s). An unapplied receipt is a cash receipt that can be applied to acustomer account if it is associated with a customer number but not associated with aninvoice (that is, there is no invoice for the sale or the invoice number is unknown). Below isthe example of Receipt Application against Invoice.

Prerequisites:

1. Define Bank2. Define Bank Branches and Bank Accounts.3. Define Receipt Class4. Define Receipt Source5. Define Transaction Type

Procedure

Step Action




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Step Action

3. Click the Find... button.

4. Click in the GL Dates field.

5. Enter the desired information into the GL Dates field. Enter "28-JUL-2011".

6. Press [Tab].

7. Click in the Currency field.

8. Enter the desired information into the Currency field. Enter "KWD".

9. Click in the Payment Method field.

10. Click the Payment Method button.

11. Click the Payment Method cell.


or Press [Alt+O].


or Press [Alt+I].

14. Press [Alt+A].

15. Click the Preview (G) button.

or Press [Alt+G].

16. Click the Apply option.







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Step Action


or Press [Alt+T].



or Press [Alt+O].



27.

End of Procedure.


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Credit Memo Applications

Navigation: Accounts Receivables Responsibility TransactionsTransactions

Click on the Torch Button Query the Credit Memo transaction Click on

Application Select the original invoice to be adjusted

Description: Receivables lets you fully or partially credit your invoices while it automatically

creates all the accounting reversal entries for you and update the deduction in Customer


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Balances. You can use the Credit Transactions window to Apply credit memos againstInvoices. Below is the example of how Transaction is Applied against credit memos.

Prerequisites:

1. Define Transaction Type

2. Define Transaction Source3. Define Customer 4. Define Payment Term5. Define Transaction

Procedure

Step Action



3. Press [F11].

4. Click in the Number field.

5. Enter the desired information into the Number field. Enter "10146".


7. Click the Credit Memo list item.


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Step Action

8. Click in the Date field.

9. Enter the desired information into the Date field. Enter "28-jul-2011".

10. Click in the GL Date field.

11. Enter the desired information into the GL Date field. Enter "28-jul-2011".

12. Press [Ctrl+F11].

13. Click the Actions menu.

14. Click the Applications menu.

or Press [P].


16. Click the Balance Due cell.


or Press [Alt+O].

18. Click in the Apply Date field.

19. Click in the Apply To field.





or Press [Alt+O].

24. Click in the Apply Date field.



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Step Action



or Press [Alt+T].



or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+T].


or Press [A].


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Step Action



Step Action


36.

End of Procedure.


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Running Reports & Period End Processes

Operational & MIS ReportsNavigation: Accounts Receivables Responsibility View Requests

Submit RequestsSingle Requests

Description: GC Users can Run various Reports pertaining to Customer Receipts, Agingand Collection Reports closely monitoring the Receivables and Collections.

Procedure


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Step Action

1. The report shown in this manual is just sample only. User can runany Operational Reports from Oracle as its need be.Click the View menu.

or Press [Alt+V].

2. Click the Requests menu.

or Press [R].

3. Click the Submit a New Request... button.

or Press [Alt+N].


or Press [Alt+O].


6. Enter the desired information into the Name field. Enter "%Receipt%".

7. Press [Tab].



or Press [Alt+O].

10. Click in the Reporing Context field.

11. Press [Ctrl+L]. Select the desired Report.


13. Press the [Ctrl] key and click the Submit button.

or Press [Alt+M].

14. Press the [Ctrl] key and click the Yes button.

15. Click the View menu.




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Step Action

or Press [Alt+I].


19. Click the View Output button.

or Press [Alt+P].


or Press [Alt+T].

21. Click the Copy File... menu.


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Create Accounting

Navigation: Accounts Receivables Responsibility View Requests

Submit RequestsSingle Requests

Description: The Create Accounting program processes Accounting for Transactions andReceipts. Create Accounting Program creates Accounting Entries in Sub-Ledger and suchAccounting information is transferred to General Ledger from Sub-Ledger. The CreateAccounting program does the following:

• Validates and creates Sub-ledger journal entries

• Optionally transfers the journal entries to GL

• Optionally posts the journal entries in GL

• Generates the Sub-ledger Accounting Program Report, which documents theresults of the Create Accounting program

o DRAFT Mode - It is nothing but a draft accounting which will help the

user to know the accounting entries getting generated for thisparticular accounting event. You can correct your transaction bylooking at the draft entries. Draft entries will also be included in

accounting reports, but it cannot be transferred to General Ledger since it does not reserve funds and does not update balances. Anentry is draft status can be Updated and Deleted.

o FINAL Mode - It is normal online accounting functionality which we

had in earlier release also. It means that entries creating using thismode cannot be changed. After performing this accounting,transaction becomes eligible to get transferred it to General Ledger any time.

o FINAL POST Mode - It is a very useful new feature, which does the

operation of Straight through accounting. When you select thisparticular feature, it Creates Accounting for the Transaction with themode Final, it Transfer the accounting entries to General Ledger andit also posts those entries in General Ledger.

Procedure


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Step Action


or Press [Alt+V].


or Press [R].3. Click the Submit a New Request... button.

or Press [Alt+N].


or Press [Alt+O].

5. Enter the desired information into the Name field. Enter "Create Accounting".

6. Press [Tab].7. Press [Ctrl+L].


or Press [Alt+O].

9. Click in the End Date field.

10. Enter the desired information into the End Date field. Enter "31-JUL-2011".


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Step Action


or Press [Alt+O].

12. Click the Submit button.

or Press [Alt+M].

13. Click the No button.

or Press [Alt+N].


or Press [Alt+I].

15. Click the Refresh Data button.

or Press [Alt+R].

16.

End of Procedure.


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AR & GL Reconciliation Report

Navigation: Accounts ReceivablesViewRequestsSubmit Requests

Single Requests

Description: The AR to GL Reconciliation report compares the account balances in OracleReceivables to those in Oracle General Ledger, and highlights journal sources wherediscrepancies might exist. This report simplifies the reconciliation process by comparingReceivables and General Ledger account balances in a single place. The AR to GLReconciliation report prints by set of books and organizes data first by company segment,then account type (assets, liabilities, income, and expense).

Procedure


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Step Action


or Press [Alt+V].


or Press [R].

3. Click the Submit a New Request... button.

or Press [Alt+N].


or Press [Alt+O].

5. Enter the desired information into the Name field. Enter "%Recon%".

6. Press [Tab].

7. Click in the GL Date From field.

8. Enter the desired information into the GL Date To field. Enter "01-jan-201131-

dec-2011".



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Step Action

or Press [Alt+O].

10. Click the Submit button.

or Press [Alt+M].

11. Click the No button.

or Press [Alt+N].


or Press [Alt+I].


or Press [Alt+R].


or Press [Alt+R].

15. Click the View Output button.

or Press [Alt+P].


or Press [Alt+T].

17. Click the Copy File... menu.


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Step Action



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Step Action

19. Click the scrollbar.

Step Action20. Click the Close button.


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Step Action



23.

End of Procedure.


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Open / Close Periods

Navigation: Accounts ReceivablesControlAccountingOpen/ClosePeriods

Description: Open and close accounting periods in your calendar to control the recording of accounting information for these periods. Receivables lets you open future accountingperiods while your current period is still open.

Procedure


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Step Action

1. Double-click the Control list item.

2. Double-click the Accounting list item.

3. Double-click the Open/Close Periods list item.

4. Click the Ledger button.


or Press [Alt+O].


or Press [Alt+I].

7. Click in the Status field.

8. Enter the desired information into the Status field. Enter "Closed".



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Step Action


or Press [Alt+O].

11. Click in the Status field.

12. Enter the desired information into the Status field. Enter "Open".

13. Press [Ctrl+S].


15.

End of Procedure.


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Major Setups/Maintenance

Transaction TypesNavigation: Accounts ReceivablesSetupTransactions

Transaction Types

Description: Data Shown in creating Transaction Type is just a sample and does not depictthe actual GC data.

Procedure


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Step Action

1. AutoAccounting depends on transaction type, Receivables uses the generalledger accounts that you enter here, along with your AutoAccounting rules, todetermine the default revenue, receivable, freight, tax, unearned revenue,unbilled receivable, and AutoInvoice clearing accounts for transactions you

create using this type. For bills receivable, the accounts that you enter heredetermine the bills receivable, unpaid bills receivable, remitted bills receivable,and factored bills receivable accounts for a bill receivable.

Double-click the Transaction Types list item.

2. Click the Operating Unit button.


or Press [Alt+O].


5. Enter the desired information into the Name field. Enter "GC Internal Sales".

6. Press [Tab].

7. Enter the desired information into the Description field. Enter "Internal Sales

Invoicing for GC".

8. Press [Tab].



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Step Action

10. Invoice: For creating Invoice for the customer Guarantee: To record the the Guarantee received from the Customer for Payment Guarantee. However, this just record the information and apply invoices

when the payment term was not met by the customer.Deposit: This is to record the advance payment received from the Customer andapply the same with the actual invoices generated.Debit Memo: This is to record any debit memo raised for the customer for customer have paid extra amount beyond the actual invoice amount and wants toadjust with the future invoices.Credit Memo: This is to record Credit Memo. Generally used for recording anyReturn Materials from the customer. When Order Management is implemented,credit memo is generated automatically.Charge back: This is used to record any charge back from collections screen.Bills Receivable: This is a negotiable instrument and used for factoring or shortterm debts.

Click the Invoice list item.

11. Press [Tab].

12. Click the Creation Sign list.

13. Positive Sign: This is used for Classes Invoice, Guarantee, Deposits,

Chargebacks

Negative Sign: This is used for Credit Memo and Debit Memo.

Click the Positive Sign list item.

14. Press [Tab].

15. Click the Transaction Status list.

16. Closed: The transaction type cannot be used.

Open: Transaction Type used and active

Pending: Routing the invoice which is waiting for approval.

Void: 'Void' to void debit memos, on-account credits or invoices to which you

assign this transaction type.

Click the Open list item.

17. Press [Tab].


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Step Action

18. Choose a default Printing Option for transactions with this transaction type.

Choose Print or Do Not Print. You can override this value when entering

transactions.

Note: If you choose Do Not Print, iReceivables does not display the details for

transactions with this transaction type.

Click the Printing Option list.

19. Click the Do Not Print list item.

20. Click in the Start Date field.

21. Enter the desired information into the Start Date field. Enter "01-JAN-1952".

22. Click in the Receivable Account field.

23. Click the Receivable Account button.


or Press [Alt+O].

25. Click the IconButton3 button.

26. Click in the Account field.

27. Select appropriate account for Receivables Account. This account is debit

account.

Click the IconButton5 button.


29. Enter the desired information into the Find field. Enter "Receivables%".

30. Press [Enter].

31. Click the Description cell.


or Press [Alt+O].


or Press [Alt+O].


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Payment Terms

Navigation: Accounts Receivables ResponsibilitySetupTransactions

Payment Terms

Description: Receivables lets you define standard payment terms for your customers tospecify the due date and discount date for their open items. Payment terms can include adiscount percent for early payment and you can assign multiple discounts to each paymentterm line.

Procedure


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Step Action

1. Double-click the Setup list item.


3. Double-click the Payment Terms list item.

4. Enter the desired information into the Name field. Enter "GC 30 Net-5%".


6. Enter the desired information into the Description field. Enter "30 Days from

Invoice Date with 5% Discount".

7. Click the Allow Discount on Partial Payments option.

8. Click in the Discount Basis field.

9. Click the Discount Basis button.


or Press [Alt+O].

11. Enter the desired information into the Effective Dates field. Enter "01-jan-

1952".


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Step Action

12. Click in the Installment Options field.

13. Click the Installment Options button.

14. Click the Installment Option cell.


or Press [Alt+O].

16. Click in the Payment Schedule: Due: Days field.

17. Enter the desired information into the Payment Schedule: Due: Days field.Enter "30".

18. Press [Tab].

19. Click the Discounts button.

or Press [Alt+D].

20. Enter the desired information into the % field. Enter "5".

21. Press [Tab].

22. Enter the desired information into the Days field. Enter "30".

23. Press [Tab].




27.

End of Procedure.


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Create Customers

Navigation: Accounts Receivables ResponsibilityCustomers -> Customers

Description: Use the Customers set of pages to manage customer information in OracleReceivables. You create customers so that you can properly record and account for sales

transactions, as well as all other attributes of your selling relationships. Setup Credit Check,hold and limit along with facilities for a customer through this customer setup. Also GC canset up a different bill to site differing from Ship to Site for a customer as it needs for theprocess.

Procedure:


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Step Action

1. Double-click the Customers list item.

2. Double-click the Standard list item.


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Step Action


Step Action


location.


6. Click the Create button.


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Step Action

7. Click in the Organization Name field.

8. Enter the desired information into the Organization Name field. Enter "ARWA

WATER ".9. Click the scrollbar.

10. Click in the Country field.



13. Enter the desired information into the Country field. Enter "Kuwait".

14. Press [Tab].

15. Click in the Account Number field.

16. Click the Profile Class list.

17. Click the GC_KWT_Profile Class list item.



20. Click the Add Another Row option.


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Step Action

21. Click the Add Another Row button.

22. Click the Remove list.

23. Click the Ship To list item.



26. Click the Search for Bill To Location button.

Step Action27. Click the Go button.

28. Click the Quick Select button.


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Step Action

29. Click the Save And Add Details button.


location.31. Release the mouse button.

32. Enter the desired information into the Address Line 1 field. Enter "Gas

Branch".

33. Click in the Address Line 2 field.

34. Click in the City field.

35. Enter the desired information into the City field. Enter "Farwaniya".

36. Click in the State field.

37. Enter the desired information into the State field. Enter "Kuwait".

38. Click in the Postal Code field.

39. Enter the desired information into the Postal Code field. Enter "459087".


41. Click the Save And Add Details button.


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Step Action

42. Click the Payment Details link.


44. Click the Add Receipt Method button.

45. Click the Search for Method Name button.


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Step Action


58.

End of Procedure.


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Create Employees as Customers

Navigation: Accounts Receivables ResponsibilityCustomersCustomers

Open Standard Form Choose Person Query the Employee Create Account

Description: GC offers discounts purchased by Employees for creating excitement amongemployees and for being customer-focused at all customer touch points, not just sales andcustomer service.

Prerequisites:

1.Define Employee


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Procedure:

Step Action

1. Double-click the Customers list item.

2. Double-click the Standard list item.


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Step Action



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Step Action

4. Click the Customer Type list.

5. Click the Person list item.

6. Click in the Last Name field.

7. Enter the desired information into the Last Name field. Enter "H%".

8. Click the Go button.


10. Click the Create Account button.

Step Action


12. Click the Create Address button.


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Step Action


14. Enter the desired information into the Country field. Enter "Kuwait".

15. Press [Tab].

16. Click in the Address Line 1 field.

17. Enter the desired information into the Address Line 1 field. Enter "Sulaibiya

Industrial Area".

18. Click in the City field.

19. Enter the desired information into the City field. Enter "Safat".

20. Click in the State field.

21. Enter the desired information into the State field. Enter "Kuwait".

22. Click in the Postal Code field.

23. Enter the desired information into the Postal Code field. Enter "48034".


25. Click the Add Another Row option.

26. Click the Add Another Row button.

27. Click the Remove list.

28. Click the Ship To list item.


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Step Action


30. Click the Search for Bill To Location button.

Step Action

31. Click the Go button.

32. Click the Quick Select button.


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Step Action

33. Click the Finish button.


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Step Action


Step Action


36.

End of Procedure.


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Letter of Guarantee - Export

Entering Letter of GuaranteeNavigation: Accounts Receivables Responsibility Transactions BGReceivables

Description: A bank guarantee might be used when a GC provides goods/services to itscustomers and then the customer in an unlikely circumstances runs into cash flow difficultiesand can't pay GC. The bank guarantee would pay an agreed-upon sum to the GC. Similarly,if the GC was unable to provide the goods, the bank would then pay Customer the agreed-upon sum. Essentially, the bank guarantee acts as a safety measure for the opposing partyin the transaction. Some of Types of bank Guarantee are:

(1) Performance Guarantee(2) Advance payment Guarantee(3) Retention Money Guarantee(4) Payment Guarantee(5) Facility Guarantee(6) Maintenance Guarantee

(7) Customs Guarantee(8) Shipping Guarantee

Pre-Requisites:

1.Sales department should initiate Payment term agreed with Customer

2.Payment term is agreed by GC Finance team3.Bank Guarantee value is discussed and agreed by GC4.Customer raised BG and provided the information of the same to GC

Procedure:


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http://www.investopedia.com/terms/c/cashflow.asp






Step Action

1. Double-click the BG Receivables list item.

2. Click the New button.

or Press [Alt+N].

3. Enter the desired information into the BG Number field. Enter "12345678/AL".

4. Click in the Customer No / Name field.

5. Click the Customer No / Name button.

6. Enter the desired information into the ListView471 field. Enter "%".

7. Press [Enter].8. Click the Customer Site button.

9. Click the Renewal Date button.


11. Click the Expired Date button.


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Step Action


13. Click the Mature Date button.


15. Click the Currency button.

16. Enter the desired information into the ListView474 field. Enter "u".

17. Click the Currency cell.


or Press [Alt+O].

19. Enter the desired information into the Amount field. Enter "250000".

20. Press [Tab].

21. Enter the desired information into the Conversion Date field. Enter "|@$=%".

22. Click the Conversion Date button.


24. Enter the desired information into the Conversion Type field. Enter "User".

25. Press [Tab].

26. Enter the desired information into the Conversion Rate field. Enter ".271".

27. Press [Tab].

28. Click in the Customer Bank Name field.

29. Enter the desired information into the Customer Bank Name field. Enter "Gulf Bank, Dubai".

30. Click in the Customer Bank Account field.

31. Enter the desired information into the Customer Bank Account field. Enter

"CA78333401".

32. Click in the Gulf Cable Bank Name field.

33. Click the Gulf Cable Bank Name button.


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Step Action

34. Click the Bank_Name cell.


or Press [Alt+O].

36. Click the Account button.

37. Click the Bank_Account_Num cell.




or Press [Alt+O].


42. Enter the desired information into the Description field. Enter "Towards LC

payment agreement with Kuwait Oil Company for LC worth 250000 USD".




46.

End of Procedure.


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Querying Letter of Guarantee

Navigation: Accounts Receivables Responsibility Transactions BGReceivables

Description: Use this process/form/functionality to query an existing Bank Guarantee

Procedure


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Step Action


2. Click the BG Number button.

3. Click the Lc_Num cell.


or Press [Alt+O].

5. Click the BG Status list.

6. Click an entry in the list.

7. Click the BG Type list.



or Press [Alt+I].




13. Click the BG Type list.



or Press [Alt+I].

16. Press [Down].

17. Press [Down].

18. Press [Up].




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Step Action

21.

End of Procedure.


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Editing / Amending Letter of Guarantee


Description: GC can edit a Bank Guarantee by querying a bank guarantee by variouscriteria such as BG Number, Customer etc., and edit the Renewal and Expiry date if the LG is

amended and approved by Finance Manager.

Procedure


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Step Action





or Press [Alt+O].


or Press [Alt+I].

6. Click in the Expired Date field.

7. Click the Expired Date button.

8. Click the Next Month button.


10. Click the 31 button.


12. Click the Mature Date button.






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Step Action


or Press [Alt+S].



20.

End of Procedure.


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Attaching Letter of Guarantee to Transaction


Description: Attach the BG to Customer Transaction (respective transaction/invoice)through DFF provided. It is essential for the GC user to enter the BG number in DFF in

Transactions screen as it is seamlessly integrated so it appears and affect the LG amountbalance.

Procedure


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Step Action




4. Click the Source cell.


or Press [Alt+O].







or Press [Alt+O].

12. Click in the Transaction field.


14. Click the Context Value cell.


or Press [Alt+O].

16. Click in the BG Number field.


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Step Action


18. Click the LG Number cell.


or Press [Alt+O].


or Press [Alt+O].


or Press [Alt+O].



or Press [Alt+O].


or Press [Alt+O].


26. Enter the desired information into the Ship To: Name field. Enter "AL AMAL".

27. Press [Tab].


or Press [Alt+N].


30. Enter the desired information into the Description field. Enter "Training Doc".


32. Press [Tab].


34. Press [Tab].


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Step Action




or Press [Alt+C].






or Press [Alt+O].


or Press [Alt+I].

44. Click the BG Balance Summary button.

or Press [Alt+G].

45. Click the Transaction Details button.

or Press [Alt+R].

46. Click in the Transaction Number field.






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Step Action

51.

End of Procedure.


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Letter of Credit - Export

Entering Letter of CreditNavigation: Accounts Receivables Responsibility Transactions LCExport

Description: At Gulf Cables, Letter of credit is a document received from its Customersagainst the Sales agreement and to process for the payment collection against thesubsequent sales orders and shipments delivered. This LC solution seamlessly integratedwith Order Management module as the Sales Order can be attached to the LC for trackingpurposes and other reporting purposes.

Pre-Requisites:

1. Sales Department finalized payment terms and methods with Customer along with

the approval from Finance Team of GC2.Customer entered into LC agreement and issued the LC to GC through FAX or

mail


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Procedure

Step Action

1. Double-click the LC Export list item.

2. Click the Document Date button.


4. Click in the LC Date field.

5. Click the LC Date button.


7. Click in the LC Number field.

8. Enter the desired information into the LC Number field. Enter

"12345/ALAMAL/001".

9. Click in the LC Start Date field.

10. Click the LC Start Date button.


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Step Action


12. Click the LC End Date button.

13. Double-click the Next Month button.




17. Click in the Currency Code field.

18. Enter the desired information into the Currency Code field. Enter "USd".

19. Press [Tab].

20. Enter the desired information into the LC Amount field. Enter "1000000".

21. Click in the LC Expiry Date field.

22. Click the LC Expiry Date button.

23. Double-click the Next Month button.




27. Click in the Payment Terms field.

28. Click the Payment Terms button.

29. Click the Description cell.


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Step Action


or Press [Alt+O].

31. Click the Customer Name button.

32. Click the Customer Name cell.


or Press [Alt+O].

34. Click the Bank Details tab.

35. Click in the Bank Name field.

36. Click the Bank Name button.

37. Click the Bank_Name cell.


or Press [Alt+O].


40. Click in the Account # field.

41. Enter the desired information into the Account # field. Enter "CA09870587".

42. Click the Confirm LC button.


or Press [Alt+O].

44. Click in the LC Number field.

45. Press [Ctrl+C].



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Step Action

47.

End of Procedure.


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Querying Letter of Credit

Navigation: Accounts Receivables Responsibility Transations LC ExportPress F11

Description: Query an existing LC by various criteria as shown in the below example:

Procedure


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Step Action


2. Press [F11].3. Click in the LC Number field.

4. Enter the desired information into the LC Number field. Enter "%AL%AMAL

%".

5. Click in the LC End Date field.

6. Enter the desired information into the LC End Date field. Enter "31-oct-2011".


8. Enter the desired information into the LC Start Date field. Enter "24-AUG-

2011".



11.

End of Procedure.


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Editing / Amending Letter of Credit

Navigation: Accounts Receivables Responsibility Transactions LCImport

Description: Use this process to query the existing LC in the system and makeamendments to Renewal and Expiry Dates and if needed on the amount.

Procedure


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Step Action


2. Press [F11].3. Click in the LC Start Date field.

4. Enter the desired information into the LC Start Date field. Enter "24-aug-2011".

5. Press [Tab].

6. Enter the desired information into the LC End Date field. Enter "31-oct-2011".


8. Enter the desired information into the LC Expiry Date field. Enter "31-oct-

2011".

9. Click the LC Type list.

10. Click the Fixed Term list item.


12. Click the Amendment button.


or Press [Alt+O].


15. Click the LC Expiry Date button.





20. Click the LC End Date button.


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Step Action





25. Click the Confirm LC button.


or Press [Alt+O].


28.

End of Procedure.


document.116




Attaching Letter of Credit to Customer Invoice

Navigation: Accounts Receivables Responsibility TransactionsTransactions

Description: GC user can enter the LC details, while entering the Customer Invoice. TheLC information is captured in DFF. GC user should be aware and select the appropriate the

LC for the invoices. When there is the change in the attribute of already issued letter of credit,GC User can query the existing the record and amend accordingly. For example: If the letter of credit amount is increased, then GC user can query & edit the recorded Letter of record

Pre-Requisites:

1. LC should have issued by the customer and the same is entered in the system2. There should be existing Letter of credit record.


document.117




Procedure

Step Action




4. Click the Source cell.


or Press [Alt+O].






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Step Action



or Press [Alt+O].

12. Click in the Transaction field.


14. Click the Context Value cell.


or Press [Alt+O].


17. Click the LC Number cell.


or Press [Alt+O].


20. Click the LG Number cell.


or Press [Alt+O].


or Press [Alt+O].

23. Enter the desired information into the Ship To: Name field. Enter "AL AMAL".

24. Press [Tab].


or Press [Alt+N].


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Step Action


27. Enter the desired information into the Description field. Enter "TrainingGuide".


29. Press [Tab].


31. Press [Tab].

32. Press [Ctrl+S].



or Press [Alt+C].



37. Press [F11].


39. Enter the desired information into the LC Start Date field. Enter "24-AUG-

2011".


41. Enter the desired information into the LC End Date field. Enter "31-OCT-

2011".


43. Enter the desired information into the LC Expiry Date field. Enter "31-OCT-

2011".

44. Click the LC Type list.

45. Click the Fixed Term list item.


47. Click the LC Invoices tab.


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Step Action

48. Click in the VTextField11657 field.


50.

End of Procedure.


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Capturing Dividend

Dividend Entry

Navigation: Accounts Receivables Responsibility Transactions DividendForm

Description: GC User will use this form to enter Dividend Details along with OpeningBalance. The Form lets user to capture Dividend’s other details like Company Name, ChequeNo against which the Dividend is received

Pre-Requisites:

1. Dividend Cheque or Notification should have been received

Step Action


52. Double-click the Dividend Form list item.

53. This field should have the company name on which GC has invested.

Enter the desired information into the Company Name field. Enter "Kuwait

Finance House".

54. Year at which the Dividend is received.

Click in the Dividend Year field.

55. Enter the desired information into the Dividend Year field. Enter "2011".


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Step Action

56. Press [Tab].

57. Enter Cheque No details if it is Dividend Received. Else Move on to enter the

Opening balance field if User just wants to enter the Opening Balance for theyear.

This is should be entered only once for the year. If there are any changes, delete

the earlier created record and create new one for the year.

Click in the Opening Balance field.

58. Enter the desired information into the Opening Balance field. Enter "1140000".

59. Click in the No Of Shares field.

60. Enter the desired information into the No Of Shares field. Enter "325".

61. Click in the Dividend Date field.

62. Click in the Currency field.

63. Enter the desired information into the Currency field. Enter "KWD".

64. Click in the Remarks field.

65. Enter the desired information into the Remarks field. Enter "Opening Balance

as of 01-Jan-2011".



68.

End of Procedure.


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Querying Dividend

Navigation: Accounts Receivables Responsibility Transactions DividendForm

Pre-Requisites:

1. There should be Dividend’s already entered in the system to query


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Step Action


70. Double-click the Dividend Form list item.

71. Press [F11].

72. Enter the desired information into the Company Name field. Enter "Kuwait%".



75.

End of Procedure.


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Running Reports

Running Reports Oracle Applications

Navigation: Accounts Receivables Responsibility View RequestsSubmit New Request Single Request Select Report to run

Description: This Process is followed across all Modules and not specific to Module.Process shown here is just a sample on How to Run a Report (Both Standard andCustomized) from Oracle Application Modules.


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Step Action

76. Click "View" Request from File Menu.

Select "Requests" Option.

Click the Requests menu.

or Press [R].

77. Click "Submit New Request" option.

Optionally You can Click on "Find" button to find any request that was run

earlier.

Click the Submit a New Request... button.

or Press [Alt+N].

78. Select "Single Request" if you are going to run only one request.

Select "Request Set" if you want to Run a Request Set that is already existing.

Note: The Request Set is nothing but collection of multiple reports. To reduce the

data entry this option can be used if there sequenced Reports to be run as part of

Business Process.

Click the OK button.

or Press [Alt+O].


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Step Action

79. Click on the "List of Values" button to expand the list of all reports that are

available in the respective logged in Module.

Click the Name button.

80. If you do not know the report Name, you can opt to type %.

If you know the partial name of the report you want to run, For example to run

"Employee List" report Type "%Employee%" and Click "Find" button.

Click in the Find field.

81. Enter the desired information into the Find field. Enter "Employee%".


or Press [Alt+F].

83. Select the appropriate report which you wanted to run from the report list.

Click the Name cell.


or Press [Alt+O].

85. Optionally Enter / Select Parameteres for the report for filtering the Report

Output.

Click "OK"


or Press [Alt+O].

86. If it is a XML Publisher Report, Oracle provides option to select the Output

format like Excel, Word, PDF or HTML.

To find a report whether it is XML Publisher report or not, Click "Options" as in

the picture.

Click the Options... button.

or Press [Alt+O].

87. Click in the Format field.

88. Click the Format button.


or Press [Alt+O].


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Step Action

90. Select the desired format and click "OK" button.


or Press [Alt+O].

91. Click "Submit" button to run the report.

Click the Submit button.

or Press [Alt+M].

92. Select "Yes" if you want to run one more report or the same report again with

different parameter.

Select "No" if you do not want to run any report further.

Click the No button.

or Press [Alt+N].

93. Click "Find" button to see the process status of the report you ran.

Click the Find button.

or Press [Alt+I].

94. Use "Refresh Data" button to refresh the status of the report you ran.

Click the Refresh Data button.

or Press [Alt+R].


or Press [Alt+R].

96. Click on "View Output" button to open the report output.

Click the View Output button.

or Press [Alt+P].


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Step Action

97. System prompts the user to either save or open the output file.

User can decide to choose the option that fits the requirement. In this example we

choose "Open"

Click the Open button.


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Step Action

98. Click the Maximize button.



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Step Action

100. End of Process

Click the Close button.

101.

End of Procedure.


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List of Custom Reports

Reports Developed:

Report Report NameGC BG/LC ExpiryAlert Report

GC BGLC Expiry Alert Report is an automatic alert which is send to the Super Usersdetailing the expiry of LC/Bank Guarantee to take a pro-active step.

GC CumulativeBalance of DividendReport

GC Cumulative Balance of Dividend Report is custom report which lists all theCumulative Balance of Dividends recorded in the Custom Form of Receivables for thedividends received from the various Investments of the Company

GC Dividend datewise Report

GC Dividend date wise Report is custom report which lists date wise dividendsreceived recorded in the Custom Form of Receivables for the dividends received fromthe various Investments of the Company

GC Customer

Statement Of Accounts

GC Customer Statement Of Accounts list all the Transactions Invoices, Receipts and

outstanding Customer balances

GC Receipt Voucher GC Receipt Voucher is acknowledgement or a proof issued to Customer in receipt of Cash/DD from the Customer

Reports under Development:

Report Report NameGC Customer AgingReport

GC Customer Aging report provides user the Trial Balance of all the receivables bydate range with Facilities and Credit Limit

Documents

GC Receivables - Master