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Gary C. White, M.Ed., RRT, RPFT
Spokane Community College, Spokane WA
Re-Engaging Your Advisory Committee:
From Improving Participation to Understanding Their Role in the Accreditation Process
Conflict of Interest
• I have no real or perceived conflict of interest that relates to this presentation. Any use of brand names is not in any way meant to be an endorsement of a specific product, but to merely illustrate a point of emphasis.
Objectives
• Briefly describe the history of advisory committees
• Describe the anatomy of an advisory committee
• Describe the physiology of an advisory committee
• Discuss ways to recruit members for your advisory committee
Objectives
• Describe the purpose of an advisory committee
• Discuss the indicators of an effective advisory committee
• Describe ways you can improve your advisory committee’s participation
• Describe the role the advisory committee plays in CoARC accreditation
History of Advisory Committees
• Early twentieth century – vocational technical schools perceived a
threat from local school officials with strong academic backgrounds
• US Congress 1917 – Smith-Hughes Act– Encourage the use of citizen advisory
groups to facilitate planning and evaluation of programs and to help link the programs with schools and communities
History of Advisory Committees
• Between the 1940s through the late 1950s– Use of advisory committees was not
uniform– The success of the practice had a high
degree of variability– The use of advisory committees was still
encouraged
History of Advisory Committees
• During the 1960s community colleges and vocational-technical education centers emerged– The use of advisory committees became
more common practice– There was an expansion of vocational-
technical education offerings
History of Advisory Committees
• Vocational Education Act of 1963 established the National Advisory Council for Vocational Education– 1968 amendments included the first legal
mandate calling for the formation of state advisory councils.
– Education Amendments of 1976 emphasized greater involvement than in the past of national and state councils and called specifically for advisory councils at the local level.
History of Advisory Committees
• Carl D Perkins act 1984– Advisory Panel and advisory committee
requirements• State statutes
– The majority of state statutes require advisory committees for career and technical education programs
• Bottom line … “It’s not a CoARC mandate folks”
Anatomy of an Advisory Committee
• Membership composed of the public, students, faculty, and representatives from business and industry (employers & employees)– Public member(s)
• Individual not affiliated with the profession (patient?)
– Business / Industry Representatives• Department managers• Home care companies• Therapists / Graduates
Anatomy of an Advisory Committee
• Student Representatives– One representative per class or cohort
• Faculty– Program Director– Director of Clinical Education– Full time / Part time faculty
• Medical Director
Anatomy of an Advisory Committee
• Selection process– Appointment of members
• Dean or division administrator• Program director recommendation to Dean or
division administrator
– Election of members• Professional group/organization electing
members to the committee
– Size of the committee• Try to keep it under 15 members• It’s fun to herd cats!
Anatomy of an Advisory Committee
• Selection process– Once a member agrees to serve, an
official appointment letter from the institution should be sent• Helps to formalize the commitment
– Terms of service• Set up a rotation (three years is typical)• Sometimes member rotation can be
problematic– Personally I like my area managers on the
committee
Anatomy of an Advisory Committee
• Job description(s)– Defines a specific and important role on
the committee– Facilitates reporting back to the committee– Encourages engagement– Formalizes the relationship with the group
Voting and Non-Voting Members
• Washington State Statute– Only industry members are voting
members of an advisory committee• Hospital representatives• Home care representatives• Long term care representatives
– Non-voting members• Faculty• Students• MD directors
Voting and Non-Voting Members
• Advisory committee roster must designate– Voting members– Non-voting members
Any voting before the committee must be reflected in the minutes
• Non-voting membership input– Still valued and important– Often these members provide insight that
is missed by others
Recruiting Members
• Recruitment of new members can feel like competition with effectively running a respiratory care program.– With enforcement of term limits, recruiting
new members is essential– Recruiting new members annually does
take time• Have the members of the committee assist in
the process
Recruiting Members
• Ideas for recruitment– Program alumni– Clinical/Internship Site staff– Representatives from Professional
Organizations Associated– Retired faculty/Staff of the program– Representatives from business/industry
who hire graduates
Recruiting Members
• “Making Linkages” exercise– Members of the committee identify a
potential pool of new members– Make assignments for individual members
to contact and recruit others– Facilitates some ownership and “buy in” to
being part of the group
Physiology of Advisory Committees“Care and Feeding”
• Orientation– A brief training on purpose, function,
organizational structure– Orientation can be more formalized
• Workshop / Orientation• May involve other
departments/divisions/colleges• Computer based• Provide a copy of your institution’s Advisory
Committee Handbook to each member
Physiology of Advisory Committees“Care and Feeding”
• Frequency of full committee orientation– Should occur bi-annually for the committee
• Orientation of new chair– Should occur annually with appointment of
new chair
Physiology of Advisory Committees“Care and Feeding”
• Ethics Laws– Abstain or recusal from voting
• Purchase of equipment when that individual is a sole source or will profit from the decision
• Curriculum issues– When individual(s) may benefit from changes in
course offerings» Paid adjunct faculty» Benefits to institutions
Physiology of Advisory Committees“Care and Feeding”
• Charter and bylaws– Establish operational guidelines
• Regular meetings– 2 – 3 times per year– Establishes working relationships among
members– Facilitates development of a biennial work
plan• Election of committee chair
Purpose of Advisory Committees
• Provide input to curriculum and instruction– Can be essential to move desired
curriculum changes through curriculum committees
– Provide guidance for new industry requirements
• Provide programmatic review– Advisory committees are a great tool for
programmatic assessment
Purpose of Advisory Committees
• Assist with recruitment and job placement– Recruiting new program faculty– Placing graduates
• Assist with student organizations– Judging skills/knowledge– Sponsoring activities– Fund raising– Career/Portfolio development
Purpose of Advisory Committees
• Assist with faculty professional development– Sabbatical opportunities– In-service opportunities
• Provide help with community / public relations– Career fairs– Pre-College career orientations– Meeting with HS counselors
Purpose of Advisory Committees
• Assist with resource evaluation and procurement– Invite the committee to your lab for a
meeting• Committee support helps with acquiring new
equipment
– The managers know what’s on their “wish list”• Make certain both your program and your
clinical sites have the same goals
Purpose of Advisory Committees
• Assist with or support legislative efforts– State budgets are tight
• Higher education is often “low hanging fruit”
– Often the community / industry leaders are well connected• Have them make phone calls• Have them express the positive contribution
your program makes for their institution / business
Indicators of Advisory Committee Effectiveness
• Develops and carries out an annual plan of action– Put the plan in writing– Establish a “sub-committee” if needed– Make specific assignments with due dates
• Articulates long and short term goals– Put the plans in writing– Make certain the plan(s) are in the minutes
Indicators of Advisory Committee Effectiveness
• Regularly reviews curriculum– Are industry needs being met?– Are student needs being met?– What trends does the committee see?
• Positive• Needs improvement
– What specifically– How can the program effectively address it?
Indicators of Advisory Committee Effectiveness
• Promotes and helps to publicize the program– Your program doesn’t need to be a “Best
Kept Secret”– The profession needs positive press in the
local community• Assesses the impact of
recommendations annually– Document this in your meeting minutes
Indicators of Advisory Committee Effectiveness
• Reviews programmatic outcome data– The program goal(s)
• Annually!
– The Program’s NBRC results• Print and share the “Annual School Summary
Report”
– Graduate placement– CoARC Graduate and Employer Survey
results– Document all of this in the meeting
minutes!
Improving Advisory Committee Participation
• Recognition of member(s) contributions– Letters from campus administrators– Committee recognition of member(s)
contributions• Listen to your committee don’t tell them
– The members want input– The members want to see action– The members don’t want to waste time
Improving Advisory Committee Participation
• Implement recommendations that are made– Committees get excited when they see
action and results– Most members are results oriented– Show progress toward recommended
change(s)– Written documentation can help to keep a
focus and a goal
Improving Advisory Committee Participation
• Are there joint public/private or private/private projects that can be implemented?– Sometimes there are funding sources that
either party may not be aware of– Work jointly to bring in new revenue
streams to support the college and the program
– Sometimes a little seed money can really blossom
Improving Advisory Committee Participation
• Mentorship programs– Advisory committee members mentoring
students• Can help with attrition
– Members mentoring new members or mentorship toward chair
• Sharing knowledge– Industry sharing with students (guest
speakers)– Faculty helping to with clinical staff
continuing education
Improving Advisory Committee Participation
• Organization of a “Speakers Bureau”– Often community groups want healthcare
presentations– What a great way to promote the
profession– What a great way to promote the program
• Engaged members help to drive change and improve quality
• FOOD!!!
Advisory Committees and Accreditation
• Standard 3.01– Advisory committee annually reviews the
program’s goal(s)• Document this in your committee minutes• My program makes this a Fall agenda item
– I read and distribute the program’s goal– There is a formal vote to accept the program’s goal– The results of the vote are recorded in the minutes
– The committee can recommend additional goal(s)
Advisory Committees and Accreditation
• Standard 3.04– An advisory committee, with
representation from each of the communities of interest and key personnel must meet at least annually• Assist in reviewing and evaluating any
changes to educational goals• Program outcomes• Instructional effectiveness• Program response to change
Advisory Committees and Accreditation
• Standard 3.04– The communities of interest that serve the
program must include but are not limited to, students, graduates, faculty, college administrators, employers, physicians and the public
Advisory Committees and Accreditation
• Required record keeping– Review of program goal(s) annually by the
advisory committee• Documentation in the advisory committee
minutes
– Membership list• Update annually• Include identification with the community of
interest that the members serve to represent
Advisory Committees and Accreditation
• Required record keeping– Minutes and attendance from each
advisory committee meeting• Should be factual and reflect the meeting• The minutes aren’t a newsletter
Conclusion
• I have described the anatomy and physiology of an effective advisory committee
• The purpose of the advisory committee has been developed
• I have described ways to improve participation in your own advisory committee