GAIL (INDIA) LIMITED E-TENDER NO. 8000006927gailtenders.in/writereaddata/Tender/bid document-jhpl-survey... · The proposed pipeline survey is to be carried out through least problematic

GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.

TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941

Bid Document No. / E-Tender No. 8000006927 Page 1 of 109

GAIL (INDIA) LIMITED

E-TENDER NO. 8000006927

BIDDING DOCUMENT FOR DETAILED ROUTE

SURVEY FOR JAGADISHPUR- HALDIA AND SPUR

PIPELINES IN THE STATE OF U.P, BIHAR,

JHARKHAND, ODISHA AND WEST BENGAL

OPEN DOMESTIC COMPETITIVE BIDDING (ODCB)

THROUGH E-TENDERING

Issued by

GAIL (India) Limited (A Government of India Undertaking)

A Maharatna Company

17TH FLOOR, GAIL JUBILEE TOWER,

B-35-36, SECTOR-1, NOIDA, – 201301

DIST. GAUTAM BUDH NAGAR, UTTAR PRADESH (INDIA)

PH. 00-91-120-2446400 EXTN.11735, FAX. +91-11-26185941


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


SECTION - I

NOTICE INVITING TENDER

(NIT)

&

INVITATION FOR BIDS (IFB)


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GAIL (India) Limited

(A Govt. of India Undertaking)

NOTICE INVITING TENDER

(OPEN DOMESTIC COMPETITIVE BIDDING)

GAIL (India) Limited invites bids from eligible bidders for Carrying Out Detailed Survey for

Jagdishpur-Haldia Pipeline Project as detailed below:

Sl.

No.

E-tender

No.

IFB and Bid

Document available

on website from

Date of Pre Bid

Meeting

Last date & time

for submission of

Bid

1 8000006927 27/ 08/ 2014 09/09/2014 at 1500

Hours (IST) at GAIL,

NOIDA

23/09/2014 at 1400

Hours (IST)

For further details, please visit our e-tender website (https://etender.gail.co.in) and Tender

website (http://www.gailtenders.in) and Govt. website (http://www.tenders.gov.in &

http://eprocure.gov.in).

For any queries, bidders may contact GM(C&P), GAIL (India) Limited, GAIL Jubilee

Tower, B-35-36, Sector-1, NOIDA, Uttar Pradesh-201301, Phone: 0120-

2549310/9155/9156/7855 Extn. 11729 / 11735; Fax: 011-26185941/2126; e-mail:

[email protected] / [email protected] / [email protected]

https://etender.gail.co.in/

http://www.gailtenders.in/

mailto:[email protected]




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GAIL (India) Limited (A Govt. of India Undertaking)

17th Floor, GAIL Jubilee Tower, B-35-36, Sector-1, NOIDA, – 201301,

Dist. Gautam Budh Nagar, Uttar Pradesh (India)

Phone: 00-91-120-2446400 Extn.11735, Fax: +91-11-2618594116

INVITATION FOR BID (IFB)

Ref.: GAIL/NOIDA/C&P/PROJ/JHPL-SURVEY/14-026 Date: 27.09.2014

To,

M/s...................................................

Sub: DETAILED ROUTE SURVEY FOR JAGADISHPUR- HALDIA AND

SPUR PIPELINES IN THE STATE OF U.P, BIHAR, JHARKHAND,

ODISHA AND WEST BENGAL Dear Sirs,

1.0 GAIL (India) Limited, New Delhi, invites bids through e-tendering on Open

Domestic Competitive Bidding basis for DETAILED ROUTE SURVEY FOR

JAGADISHPUR- HALDIA AND SPUR PIPELINES IN THE STATE OF U.P,

BIHAR, JHARKHAND, ODISHA AND WEST BENGAL, under single stage two e-

envelopes system from competent agencies meeting the Bidder’s Eligibility Criteria

as stated in the detailed Bid Document attached. Bids, submitted on line shall only be

considered for processing.

2.0 The brief description of the project is as under:

The scope of work shall include Detailed Route Survey for Jagadishpur- Haldia and

spur pipelines in the state of Uttar Pradesh, Bihar, Jharkhand, Odisha and West

Bengal as under:

I) Haldia-Phulpur main pipeline – 950 Km.: This includes main pipeline from

Haldia in West Bengal to Phulpur in UP via Bihar & Jharkhand covering

Durgapur, Bokaro and Varanasi with gas source point at Asansol.

II) Spur lines for the state of UP,Bihar, Jharkhand & West Bengal – 1125

Km.: This includes Spur lines to Gorakhpur in UP; Barauni, Patna etc. in

Bihar; Ranchi, Jamshedpur etc. in Jharkhand and Kolkata, Sagardighi and

Katwa in West Bengal.

III) Connectivity from Ranchi to Angul in Odisha :- This includes survey for

connectivity from Ranchi to Angul in Odisha which is about 400 Km.

Accordingly, the total tentative length of pipelines for this project for which

survey is required to be carried out is 2475 Km.


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The proposed pipeline survey is to be carried out through least problematic route

including possibility of laying in RoW of NH. Route selection to be done to connect

maximum load centres. Identification of Corporate Social Responsibility (CSR)

requirement of respective areas. Also identification of disturbed areas en-route.

3.0 BID EVALUATION CRITERIA (BEC):

3.1 TECHNICAL CRITERIA:

(a) Bidder must have completed Detailed route survey for Gas/Oil pipelines

having minimum value of Rs.3.75 Crore in a single work order during the last

7 (Seven) years to be reckoned from the due date of bid submission.

OR

Bidder must have completed Detailed route survey for Gas/Oil pipelines

having minimum length 800 Km in single work order during the last 7

(Seven) years to be reckoned from the due date of bid submission.

The work experience should include reconnaissance survey, engineering

survey, population density survey, cadastral survey (collection of revenue

details), soil investigation and corrosion survey for a cross country pipeline.

(b) Bidder must have completed Detailed route survey for Gas/Oil pipelines with

cumulative length of 2500 Km during the last 7 (Seven) years to be reckoned

from the due date of bid submission.

The work experience should include mainly engineering survey, population

density survey and cadastral survey (collection of revenue details) for a cross

country pipeline.

(c) Bidder must have experience of developing ARC GIS module for cross

country Gas / Oil pipeline.

3.2 FINANCIAL CRITERIA:

3.2.1 Turnover

The minimum annual turnover achieved by the bidder as per audited financial results

in any one of the three immediate preceding financial years, shall be Rs.3.75 Crores

3.2.2 Net worth : Net worth of the bidder should be positive as per the immediate

preceding year’s audited financial results.

3.2.3 Working capital

The minimum working capital of the bidder as per the immediate preceding year’s

audited financial results shall be Rs.75.00 Lakh.


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Note: If the bidder's minimum Working Capital is inadequate, the bidder shall

supplement this with a letter issued by his banker, having a net-worth not less than

Rs.100 Crore, confirming the availability of line of credit for at least the minimum

Working Capital requirement stated above i.e. INR 75.00 Lakhs.

3.3 Documents Required:

3.3.1 Documents required to be submitted by bidder along with the bid for qualification of

BEC:

i. For authentication of document submitted in support of Financial Criteria of

Bid Evaluation Criteria (BEC), bidder shall submit “Details of financial

capability of bidder” in prescribed format duly signed and stamped by a

chartered accountant. Further, copy of audited annual financial statements

submitted in bid shall be duly certified /attested by notary public with legible

stamp.

ii. All documents in support of experience Criteria of Bid Evaluation Criteria

(BEC) to be furnished by the bidders shall necessary be duly certified/attested

by Chartered Engineer and notary public with legible stamp.

iii. Supporting documents duly authenticated in the formats, if any, shall be

submitted by the bidder in form of booklet titled as “Documentation against

Bid Evaluation Criteria” in original.

In absence of requisite documents GAIL reserves the right to reject the Bid without

making any reference to bidders.

Bidder should ensure submission of complete information / documents in the first

instance itself. Evaluation may be completed based on the details so furnished without

seeking any subsequent additional information. Subsequent to submission of bid,

bidders are not allowed to change the price or substance of the bid, i.e. scope of work,

specifications, delivery schedule, completion period, etc., including modification of

the bid, to meet the BEC of the tender.

3.3.2 General:

(i) Experience of only the bidding entity shall be considered. A job executed by a

bidder for its own Plant / Projects cannot be considered as experience for the

purpose of meeting BEC of the tender. However, jobs executed for Subsidiary

/ Fellow Subsidiary / Holding company will be considered as experience for

the purpose of meeting BEC subject to submission of tax-paid invoice(s) duly

certified by Statutory Auditor of the bidder towards payments of statutory tax

in support of the job executed for Subsidiary / Fellow Subsidiary / Holding

Company. Such bidders to submit these documents in addition to the

documents specified in the Bidding Document to meet BEC.

(ii) A job completed by a bidder as a sub-contractor shall be considered for the

purpose of meeting the experience criteria of BEC subject to submission of the

following documents for the purpose of meeting BEC of the tender:


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(a) Notarized Copy of Work Order along with SOR issued by main contractor.

(b) Notarized Copies of Completion Certificates from the End-User / Owner and

also from the main contractor. The Completion Certificates shall have details

like Work Order no. & date, brief scope of work, ordered & executed value of

the job, completion date, etc.

(iii) Experience of a consortium member, if such a member has executed earlier a

job within its scope as a member of the consortium, which is required as

experience as per the qualification criteria in a clause no. 3.1 will be

considered. Appropriate documentary evidence to establish is to be submitted

towards such experience.

(iv) The bidders who are on Holiday / Negative-list of GAIL or EIL or blacklisted

by any Government Department / Public Sector as on the due date of

submission of bid / during the process of evaluation of bids, the offers of such

bidders shall not be considered for opening / evaluation / award. If the tender

documents were issued inadvertently / downloaded from website, offers

submitted by such bidders shall also be not considered for opening / evaluation

/ award.

(v) Bidder shall remain single-point responsible for project management and

execution of complete scope covered in the tender.

3.4 Bidder shall not be affiliated with a firm or entity, (i) that has provided consulting

services related to works to employer during preparatory stages of works or of the

period of which the work form a part, or (ii) that has been hired (or proposed to be

hired) by the employer as Engineer / Consultant for the contract.

4.0 DETAILS OF BID DOCUMENT:

4.1 Bid Document no. 8000006927 (Ref.: GAIL/NOIDA/C&P/PROJ/JHPL-

SURVEY/14-026)

4.2 Type of Tender Open Domestic Competitive Bidding (ODCB) basis

through e-Tendering

4.3 Bid Document on

Website

From 27.08.2014 to 23.09.2014

4.4 Tender Fee

(Non-refundable)

For Indian Bidders: Rs. 3,000.00

4.5 Date, Time & Venue

of Pre-Bid Meeting

at 1500 hrs.(IST) on 09.09.2014

GAIL (India) Limited, 17th Floor, GAIL Jubilee

Tower, B-35-36, Sector-1, NOIDA, – 201301, Dist.

Gautam Budh Nagar, Uttar Pradesh (India)

4.6 Due date and time

for submission of the

bid

Latest by 1400 hrs. (IST) on 23.09.2014

4.7 Date, time and

Venue of opening of

At 1500 hrs. (IST) on 23.09.2014


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Un-priced Bids GAIL (India) Limited, 17th Floor, GAIL Jubilee

Tower, B-35-36, Sector-1, NOIDA, – 201301, Dist.

Gautam Budh Nagar, Uttar Pradesh (India)

4.8 Completion Period Completion period shall be as per Appendix II to

Special Conditions of Contract (SCC).

4.9 Bid security/EMD Rs. 15.00 Lakh (Rupees Fifteen Lakh Only)

Bid Security/EMD shall be furnished in physical form

as per Clause 14 of Instructions to Bidders

4.10 Contact person Mr. Amarendra Kumar, DGM (C&P)

E-mail : [email protected]

Mr. P. S. Nabiyal, Sr. Manager (C&P);

Email: [email protected]

Phone: 00 91 0120-2549310/9155/9156/7855 Extn.

11729 / 11735 Fax No.: 00 91 11 26185941 / 2126

If any of the days specified above for pre-bid meeting and un-priced bid opening,

happens to be a holiday in GAIL, the next working day shall be implied.

5.0 Bidders are requsted to attend the Pre-Bid conference so that their queries, if

any, related to the tender Document, Scope of work and e-tendering can be

addressed during the meeting.

6.0 Bidders are required to submit the EMD of requisite amount in original in the

prescribed formats and in the manner prescribed in the bid document at the time of

bid submission in sealed envelope. However, if the bidder is unable to submit EMD in

original on the due date, they may upload a scanned copy of EMD while submitting

the bid electronically, provided the original EMD, copy of which has been uploaded,

is received by GAIL within 7 days from the date of un-priced bid opening, failing

which the bid will be rejected irrespective of their status/ranking in tender and

notwithstanding the fact that a copy of EMD was earlier uploaded by bidder.

Micro and Small Enterprises (MSEs) are exempted from submission of EMD/

Bid Security subject to provision stipulated in clause no. 43 of ITB. Further,

Government Department/ Public Sector Undertaking shall also be exempted

from submission of Bid Document.”

7.0 Apart from uploading of the offers / documents, following documents shall only be

submitted in original in physical form within 7 days from the date of un-priced bid

opening:

(i) Demand Draft towards Bid Document Fee.

(ii) Bid Security / EMD

(iii) Integrity Pact,

(iv) Power of Attorney,

(v) Documentary evidence required for meeting the stipulated Bid Evaluation

Criteria (BEC) of bidding document & Original Format F-3A.

(vi) All necessary documents to establish the qualification




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8.0 Purchase preference to Central Public Sector Undertakings as admissible under the

prevailing Government of India policy shall be applicable.

9.0 This is a ZERO Deviation Bidding Document. Bidder is to ensure compliance of all

provisions of the Bidding Document and submit their bid accordingly. Bid with any

deviation to the bid conditions shall be liable for rejection.

10.0 Bid is to be submitted on our E-Tendering website ( https://etender.gail.co.in) .

GAIL will appreciate submission of offer based on the terms and conditions in the

enclosed Conditions of the Contract to avoid wastage of time and money in seeking

clarifications on commercial aspects of the offer.

11.0 The bid will be submitted in two parts as follows:

PART-I (UN-PRICED BID)

To be submitted on Tender Folders of e-tendering system. Un-priced bid must be

complete with all technical details along with all other required documents including

price schedule WITH PRICE BLANKED OUT, etc., duly filled in and signed with

seal. In addition documents as mentioned under Clause 7.0 above shall also be

submitted in physical form.

Documents are to be submitted in respective sub-folders as available in Tender

Document Folder of e-tendering system.

PART-II (PRICED BID)

To be submitted as an attachment in “Note & Attachment” tab of e-tendering portal.

Price bid should contain only the prices, without any condition whatsoever.

Bids complete in all respects should be submitted on or before last date and time of

Bid submission. The Bids submitted on line in GAIL’s E-tendering system will

only be considered for evaluation. Physical Bids sent through Fax/E-

mail/Courier/Post will not be accepted.

12.0 Bids complete in all respects should submitted on or before due date and time of Last

date of Bid submission. Bids can not be submitted after the due date and time.

13.0 Bids should be valid for 3 (three) months from the bid due date.

14.0 Only the Bids submitted on our E-tendering system will be considered for evaluation.

15.0 Physical Bids sent through Fax/E-mail/Courier /Post will not be acceptable.

Bidder(s) are advised to quote strictly as per terms and conditions of the tender

documents and not to stipulate any deviations/exceptions.

16.0 GAIL reserves the right to accept or reject any or all tenders received at its absolute

discretion without assigning any reason whatsoever.



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17.0 Class 3 digital signature with organisation name signed bids only shall be

accepted. Offers submitted with files digitally signed by other than Class 3 digital

signature shall be liable for rejection of bid.

18.0 BIDS FOR CONSORTIUM: NOT PERMITED

19.0 GENERAL

19.1 No extension in the bid due date/time shall be considered on account of delay in

receipt of any document.

19.2 Bidder can download the Bid Document from GAIL’s website

http://www.gailtenders.in or GAIL’s e-Tendering website https://etender.gail.co.in

or Govt. website http: //www.tenders.gov.in. However, bidders have to submit their

bids only through e-tendering website of GAIL. Only salient details of the bid

document shall be hosted on GAIL’s website http://www.gailtenders.in as the same is

for information only. For detailed bid document, bidder shall refer GAIL’s e-tender

website.

Corrigenda/Addenda, if any, shall also be available on the referred web sites. Further,

bidder shall give an undertaking on their letter head that the content of the bidding

document have not been altered or modified.

19.3 Payment of bid document fee shall be by Crossed Bank Draft from a first class

International Bank or an Indian Nationalized Bank or any schedule private bank, in

favour of GAIL (India) Limited, payable at New Delhi and the same shall be

submitted in physical form along with Bid Security. Demand Draft should be valid

for three months. The bid of any bidder shall be considered only if the bid is

accompanied by the prescribed bid document fee in the form of demand draft along

with Bid Security.

Micro and Small Enterprises (MSEs) are exempted from submission of Bid

Document Fee / Tender Fee subject to provision stipulated in clause no. 43 of

ITB. Further, Government Department/ Public Sector Undertaking shall also be

exempted from submission of Bid Document fee/ Tender Fee.

In the event of this tender being cancelled, the Bid Document Fee will be refunded to

the concerned bidder.

19.4 Bid document is non-transferable. Bids received from bidders in whose name Bid

Document fee has been submitted shall only be considered. Bidder must submit the

Bid Document Fee in their name. Bid Document Fee will be submitted by Bidders as

per Clause no. 4.4 above.

Micro and Small Enterprises (MSEs) are exempted from submission of Bid

Document Fee / Tender Fee subject to provision stipulated in clause no. 43 of

ITB. Further, Government Department/ Public Sector Undertaking shall also be

exempted from submission of Bid Document fee/ Tender Fee.





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19.5 GAIL will not be responsible or liable for cost incurred in preparation & delivery of

bids, regardless of the conduct or outcome of the bidding process.

19.6 GAIL reserves the right to reject any or all the bids received at its discretion without

assigning any reason whatsoever.

* Please specify Bid Document No. 8000006927 in all future correspondence.

THIS IS NOT AN ORDER.

This Invitation of Bids (IFB) is an integral and inseparable part of the Bid Document.

Yours faithfully,

For GAIL (India) Limited

P. S. Nabiyal, Sr. Manager (C&P)

Phone: 00-91-120-2446400 Extn.11735,

Fax: 00 91-11-2618594116 Fax extension #5093

E-mail: [email protected]



TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


APPENDIX-1 to IFB

BIDDER'S QUERIES FOR PRE BID MEETING

Sl. No. Reference of Bidding Document Bidder's Query

Section No. Page No. Clause No. Subject

Note: The Pre-Bid Queries may be sent by fax (Fax Numbers 91-11-26185941 ext. 5093#) or by

e-mail to [email protected]

Place: [Signature of Authorized Signatory of Bidder]

Date: Name:

Designation:

Seal:



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CUT OUT SLIPS

DO NOT OPEN - THIS IS A QUOTATION

Bid Document No. : 8000006927

Item : DETAILED ROUTE SURVEY FOR

JAGADISHPUR- HALDIA AND SPUR

PIPELINES IN THE STATE OF U.P,

BIHAR, JHARKHAND, ODISHA AND

WEST BENGAL

Due Date& Time : Up to 1400 Hrs. (IST) on 23.09.2014

From: To:

General Manager (C&P)


17th Floor, GAIL Jubilee Tower, B-35-36,

Sector-1, NOIDA, – 201301,


Phone: 00-91-120-2446400 Extn.11735,

Fax: +91-11-2618594116

(To be pasted on the physical envelope containing Physical Documents as per clause no. 3.3.1 & 7.0 of IFB)

Part III)


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SECTION - II

INSTRUCTIONS TO BIDDERS

(ITB)


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Addendum to Instruction to Bidders

Instructions to Bidders for participation in E-Procurement

GAIL (India) Ltd., has developed a secured and user friendly system which will enable

Vendors /Bidders to Search, View, Download tenders directly from GAIL (India) Ltd.

secured website and also enables them to participate and submit Online Bids/Offers in the E-

Procurement site directly from the website in secured and transparent manner maintaining

confidentiality and security throughout the tender evaluation process and award.

Bidders are requested to read following conditions in conjunction with various conditions,

wherever applicable appearing with this bid invitation for e-Procurement. The conditions

mentioned here in under shall supersede and shall prevail over the conditions enumerated

elsewhere in the Bid Document.

1. How to submit On-line Bids/Offers electronically against E-Procurement tenders?

Vendor/Bidder who wish to participate for E-tenders which are uploaded on GAIL

(India) Ltd. Website https://etender.gail.co.in should follow the following steps

which shall permit them to Search, Display/View, Download and Submit their

electronic Bids/Offers online in a secured manner ensuring confidentiality.

Vendors/Bidders are advised to read the following instructions for participating

in the electronic tenders directly through Internet:

i) No Late and delayed Bids/Offers after due date/time shall be permitted in

e-Tendering system. Time being displayed on our e-Tendering System

shall be final binding on bidder and bids have to be submitted by

bidder(s) considering this time only and not the time as per their location

/ country. No bid can be submitted after the last date and time of submission

has reached, however if bidder intends to change the bid already entered may

change/revise the same on or before the last date and time of submission

deadline .The system time (IST) that will be displayed on e-Procurement

webpage shall be the time and no other time shall be taken into cognizance.

ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-

Procurement system well before the closing date and time of bid.

iii) No bid can be modified after the dead line for submission of bids.

iv) No Manual Bids/Offers shall be permitted. The offers submitted through

e-tendering system shall only be considered for evaluation.

2. HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?

Vendors/Bidders must go to e-tender website https://etender.gail.co.in and logon

using their user-id and password. In the case of vendors not possessing the User Id

and Password, they can access through Guest Login as guest. This facilitates viewing

of tenders in display mode in Collaboration folder (C Folder). If the vendor desires to

download the NIT and attached e-tender at this stage, he may download the same for

viewing free of cost.

http://www.etender.gail.co.in/

http://www.www.etender.gail.co.in/


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Note: All e-tender notices and Bid Documents are available only in soft copies such

as Microsoft Word, Excel, PDF files. For downloading / viewing PDF files use

Adobe 6 Software utility which can be installed free of cost from Vendors home

page link by any vendor onto his own computer.

3. PARTICIPATION IN BID, REQUEST FOR USER ID and PASSWORD:

To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have

User ID and Password. To obtain User ID and Password Vendor/Bidder must open

https://etender.gail.co.in site and perform the following steps:

i) Click on button Request User ID (For new Bidders)

ii) Fill the on line form and submit. Ensure that the email address given in the

form is valid and active. If you have already been provided with the Vendor

Code of GAIL, please mention the 10 digit Vendor code in specified field,

otherwise leave blank.

iii) Ensure that all the mandatory fields (identified with a star mark) are filled in

application form for User ID creation.

e-Procurement administrator would take possible care to allot an User id and

Password within 4 working days .An Email ( system generated) shall be sent

to your email – Id ( mentioned by you in the Registration form) giving details

of your User- ID and password. On Receipt of User Id, Please reset the

password immediately by logging to our E-tendering site.

User Id and passwords are unique to each vendor and the vendor can use the

same to view/download/participate in all e-tenders of GAIL.

Note: Without login registration I.D vendor cannot participate in e-tender. There will

be single login I.D permission for one single vendor. There can be more than one I.D

for the same vendor at different location address.

Obtaining User Id is an on-going process and is not linked to any particular Bid

Invitation (tender). Any vendor willing to participate in GAIL tenders can obtain User

Id as described above. Each vendor will get one user id. Vendors are requested to

designate one officer from their organization who will submit bids on line.

Vendors are advised to apply for user id at least 7 days prior to the last date of bid

submission in their own interests. User ids shall be given within 4 days subject to

condition that information furnished by the bidder is complete in all respect. GAIL

shall not be responsible for any delays in allocation of user id/password and the

ensuing consequences including but not limited to timely submission of bids.

4. WHAT IS A DIGITAL SIGNATURE?

This is a unique digital code which can be transmitted electronically and primarily

identifies a unique sender. The objective of digital signature is to guarantee that the

individual sending the message is who he or she really claims to be just like the

written signature.

http://www.etender.gail.co.in/


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The Controller of Certifying Authorities of India (CCA) has authorized certain trusted

Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates.

Documents which are signed digitally are legally valid documents as per the Indian I

T Act (2000).

5. WHY IS A DIGITAL SIGNATURE REQUIRED?

In order to bid for GAIL e-tenders all the vendors are required to obtain a legally valid

Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA)

operating under the Root Certifying Authority of India (RCAI), Controller of

Certifying Authorities (CCA) of India.

6. HOW TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING

AUTHORITY (CA)?

Vendors/Bidders cannot submit online Bids/Offers under e-tenders without obtaining

valid Digital Certificate from Certifying Agency (C.A). A hyperlink on

Vendor/Bidder home page gives link to Controller of Certifying Agency’s (C.C.A.)

website from there the bidder can access web sites of various CA sites, using the links

provided. One Digital Certificate is valid for specified period and can be used for

signing any number of quotations against enquiries issued by GAIL during such

validity period.

Note: In terms of I.T Act 2000, only a digitally signed document will be considered

as valid signed document.

The Digital Certificate is issued by C. A. in the name of a person authorized for filing

Bids/Offers on behalf of his Company. The certificate is installed / stored in his

computer or preferably received by him (his authorized person) in form as USB

token. A Vendor/Bidder can submit their Bids/Offers On-line only after digitally

signing the bid/documents with the above allotted Digital Signatures.

7. STEPS FOR OBTAINING DIGITAL CERTIFICATE: Digital Certificate can be

obtained by the following steps:

i) Visit the site of the licensed CA* using internet browser.

ii) Apply for a class 3 Digital Certificate for the designated individual with the

name of Organization. Ensure the Digital Certificate is legally valid in India.

iii) For making payment and submission of documents required for issue of the

iv) Digital Certificate, follow the instructions on the CA's website.

v) Use the class 3 Digital Certificate thus obtained for online bidding on GAIL e-

Procurement site.

*Links to some licensed CA's are provided below

1. http://www.ncodesolutions.com

2. http://www.safescrypt.com/

3. http://www.tcs-ca.tcs.co.in/

4. http://www.mtnltrustline.com/

http://www.safescrypt.com/

http://www.tcs-ca.tcs.co.in/

http://www.mtnltrustline.com/


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


8. PRE-BID MEETING:

Subsequent to opening of bids, GAIL may not seek clarifications. Therefore,

clarifications, if any, are to be sought by the bidders during the pre-bid meeting.

During the pre-bid meeting, GAIL may also arrange demonstration of the e-

Procurement portal to the interested vendors.

9. BID DOCUMENT FEE:

Bidders are required to submit the Bid Document fee in the Form of DD in original on

or before bid due date and time. However, if the bidder is unable to submit the DD in

original on or before the due date & time, he may upload a scanned copy of the DD

while submitting the bid electronically, provided the original DD, copy of which has

been uploaded, is received within 7 days from the date of un-priced bid opening,

failing which the bid will be rejected irrespective of their status/ ranking in tender and

notwithstanding the fact that a copy of DD was earlier uploaded by the bidder.

10. EARNEST MONEY DEPOSIT

Bidders are required to submit the EMD in original in the prescribed formats and in

the manner prescribed in the tender at the time of bid submission in sealed envelope.

However, if the bidder is unable to submit EMD in original on the due date, he may

upload a scanned copy of the EMD while submitting the bid electronically, provided

the original EMD, copy of which has been uploaded, is received within 7 days from

the date of un-priced bid opening, failing which the bid will be rejected irrespective of

their status/ ranking in tender and notwithstanding the fact that a copy of EMD was

earlier uploaded by the bidder.

11. SUBMISSION OF DOCUMENTS:

Bidders are required to upload all Tender forms and supporting documents which

form part of the bid/tender in the e-Procurement (COLLABORATION, C-Folders)

site only. However, documents specified to be submitted physically viz: Bid

Document Fee etc. need to be submitted in a sealed envelope in accordance with the

method described in RFQ. The same should reach GAIL (India) Limited, Attn: GM

(C&P-Projects), 17th Floor, GAIL Jubilee Tower, B-35-36, Sector-1, NOIDA, –

201301, Dist. Gautam Budh Nagar, Uttar Pradesh (India) (cut -out slip placed).

Bidder shall ensure that all the documents relevant to bid are uploaded in time and

failure to upload the same before bid submission date is the sole responsibility of

bidder. Under no circumstances, GAIL shall entertain any request for acceptance of

bid documents in physical form, which were required to be uploaded in e-form.

Note:

i) Bidder is required to save/store their bid documents for each item into their

computers before submitting their bid into e-tendering system by pressing the

Hold Button.


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ii) Bidder is required to fill up the price/rate strictly in the Schedule of Rate

(SOR) attached with the tender.

Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by

the bidders, such document can be deleted by the Bidder and in it’s place a

new/modified document can be uploaded. The new/modified document will be

required to be signed digitally. Where two similar documents are existing in

the folder, the latest version of the document shall only be taken into

cognizance for evaluation and earlier versions shall be ignored.

Bidders are requested to upload small sized documents preferably (up to 2

MB) at a time to facilitate easy uploading into e-Procurement site. GAIL does

not take any responsibility in case of failure of the bidder to upload the

documents within specified time of tender submission.

12. PRICES, OTHER DOCUMENTS AND DIGITAL SIGNATURE:

The Prices are to be submitted online strictly as per the Schedule of Rates (SOR).

GAIL shall not be responsible for any failure on the part of the bidder to follow the

instructions.

Un-priced techno-commercial bid document should be placed in the private area

earmarked in the C-folder.

Before the bid is uploaded, the bid comprising of all attached documents should be

digitally signed using digital signatures issued by an acceptable Certifying Authority

(CA) in accordance with the Indian IT Act 2000. If any modifications are required to

be made to a document after attaching digital signatures, the digital signature shall

again be attached to the modified documents before uploading the same.

The Authenticity of above digital signatures shall be verified through authorized CA

after bid opening and in case the digital signature is not authorized /valid, the bid will

be rejected. Bidder shall be responsible for ensuring the validity of digital signatures

and proper usage of the same by responsible persons who can bind the bidder.

Scanned copy of Power of Attorney of the signatory issued by the bidding company

should be submitted on line along with other documents as per tender conditions.

Bidders shall obtain the digital certificate directly from certifying authority (ca) only

and digital certificate issued by sub ca / agent will not be compatible with our e-

tendering system.

Foreign bidders shall also have to obtain digital certificate from certifying authorities

in India as approved by CCA. Digital certificate obtained from foreign countries are

not acceptable.

*Links to some licensed CA's IN India are provided below. Foreign Bidders may

obtain the Digital certificate from these CAs.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


(1) http://www.ncodesolutions.com

(2) http://www.safescrypt.com/

(3) http://www.tcs-ca.tcs.co.in/

(4) http://www.mtnltrustline.com/

13. PRICES: The bidder needs to enter the prices on line strictly as per the SOR format

provided in our E-Tender. No new conditions shall be added by the bidder.

14. SUBMISSION AND OPENING OF BIDS:

The bid along with all the copies of documents should be submitted in e-form only

through GAIL e-Procurement portal.

15. LAST DATE FOR SUBMISSION / RECEIPT OF BIDS:

System does not allow for submission / receipt of bids beyond the deadline for bid

submission. However, if the bidder for some reason intends to change the bid already

entered, he may change/revise the same on or before the last date and time of

submission. The system time displayed on GAIL’s e-Procurement webpage shall be

final and binding on the bidders for all purposes pertaining to various events of the

subject tender and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-

Procurement system well before the closing date and time of bid.

Bidders must use any computer having Windows 2000 or Windows XP versions or

higher of Window operating system and an internet Web Browser version Internet

explorer V6.0 or higher recommended.

16. Proxy: If any bidder is unable to access GAIL’s e-Procurement site or Bid

Documents, the bidder may please check whether they are using proxy to connect to

internet or their PC is behind any firewall and may contact their system administrator

to enable connectivity. Please note that Port 443 and Port 8443 should be enabled on

proxy/firewall for HTTPS connectivity. Dial-up internet connectivity without Proxy

settings is another option

http://www.safescrypt.com/

http://www.tcs-ca.tcs.co.in/

http://www.mtnltrustline.com/


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


READY RECKONERS FOR VENDORS

Ready Reckoner for e-tendering is available on e-tendering porter (https://etender.gail.co.in)

as shown below.”

https://etender.gail.co.in)/


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


Instructions to Bidders (ITB)

Table of Contents A. General

1. Scope of Bid

2. Eligible Bidders

3. One Bid per Bidder

4. Cost of Bidding Documents

5. Site Visit

B. Bidding Documents

6. Content of Bidding Documents

7. Clarification on Bidding Documents

8. Amendment of Bidding Documents

C. Preparation of Bids

9. Language of Bid

10. Documents Comprising the Bid

11. Bid Prices

12. Bid Currency

13. Period of validity of bids

14. Bid Security

15. Pre-Bid Meeting

16. Format and Signing of Bid

17. Zero Deviation

18. E-Payment

D. Submission of Bids 19. Sealing and Marking of Bids

20. Deadline for Submission of Bid

21. Late bids / unsolicited bids / bid submission at other place

22. Modification and Withdrawal of Bids

E. Bid Opening and Evaluation

23. Bid Opening

24. Process to be Confidential

25. Contacting the Owner

26. Examination of bids and Determination of Responsiveness

27. Price Bid Opening

28. Arithmetic Corrections 29. Evaluation and Comparison of Bids

F. Award of Contract

30. Award of work

31. Owner’s Right to accept any bid and to reject any Bids

32. Notification of Award

33. Contract Agreement

34. Performance Guarantee

35. Corrupt or Fraudulent Practices

36. Waiver or transfer of the Agreement

37. Order of Precedence

38. Unsolicited Post Tender Modifications

39. Cenvat / VAT Credit 40. Dispute Resolution

41. Integrity Pact

42. False / Forged document

43. Public Procurement Policy for Micro and Small Enterprises

44. Errant Bidder

45. Default in payment of Service Tax by Contractor

46. Reasons for rejection of bids 47.


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INSTRUCTIONS TO BIDDERS (ITB)

A-GENERAL

1. Scope of Bid: The purchaser/owner/GAIL/owner’s representative as defined in the

general conditions of contract-works, hereinafter “the owner” wishes to receive bids

for the “Detailed Route Survey For Jagadishpur- Haldia And Spur Pipelines In The

State Of U.P, Bihar, Jharkhand, Odisha And West Bengal” as described in the

bidding document.

1.1. Scope of Work: The scope of work shall be as defined in the bidding document.

1.2. The successful Bidder will be expected to complete the Scope of work within the

period stated in Special Conditions of Contract.

1.3. Throughout these bidding documents, the terms “bid” and “tender” and their

derivatives (“bidder / tenderer”, “bid/tendered”, “bidding/tendering”, etc.) are

synonymous, and day means calendar day. Singular also means plural.

2. ELIGIBLE BIDDERS

2.1. Bidders shall, as part of their bid, submit a written Power of Attorney authorizing the

signatory of the bid to commit the bidder.

2.2. Pursuant to Bid Evaluation Criteria specified in Invitation for Bid (IFB), the bidder

shall furnish all necessary supporting documentary evidence to establish the bidder’s

claim of meeting Bid Evaluation Criteria.

2.3. Class 3 digital signature with organization name signed bids only shall be accepted,

failing which bid will be rejected”. Further, only the holder of Power of Attorneys is

allowed to upload the bids with his Digital Signature.

2.4. The Bidder shall furnish, as a part of his bid, documents establishing the bidder’s

eligibility to bid and his qualification to perform the contract if his bid is accepted.

2.5. Bidder shall not be affiliated with a firm or entity.

(i) That has provided consulting services related to the work to the Owner during

the preparatory stages of the works or of the project of which the works form a

part.

(ii) That has been hired by the Owner as Engineer / Consultant for the contract.

2.6. The Bidder shall not be under a declaration of ineligibility by Owner for corrupt or

fraudulent practices as defined in ITB Clause 35.

2.7. The Bidder is not put on holiday / blacklisted by GAIL and its PMC’s (EIL, MECON,

J P Kenny-Wood Group, TE and HRCP etc.) or put on holiday / blacklisted by any

Government Department/ Public Sector on due date of submission of bid. If

documents are downloaded from website, offers submitted by such bidders shall not

be considered for opening/ evaluation/award.


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2.8. While evaluating the bids, pursuant to Bid Evaluation Criteria (BEC) as specified in

the Notice of Invitation for Bids (IFB), bidder’s past performance shall also be

assessed for ascertaining the responsiveness of the bid. In such a case, the decision of

the Owner shall be final and binding on the bidder.

2.9. Job executed by a bidder for its own concern can not be considered as experience for

Bid evaluation criteria Job executed by a bidder for its own plant/projects cannot be

considered as experience for the purpose of meeting requirement of BEC of the

tender. However, jobs executed for Subsidiary/Fellow subsidiary/Holding company

will be considered as experience for the purpose of meeting BEC subject to

submission of tax paid invoices(s) duly certified by Statutory Auditor of the bidder

towards payments of statutory tax in support of the job executed for

Subsidiary/Fellow subsidiary/ Holding company. Such bidders to submit these

documents in addition to the documents specified in the bidding documents to meet

Bid Evaluation Criteria.

3. ONE BID PER BIDDER

3.1. A Bidder shall submit only one bid in the same bidding process. A Bidder who

submits or participates in more than one bid will cause all the proposals in which the

Bidder has participated to be disqualified.

3.2. Alternative bids are not acceptable.

4. COST OF BIDDING

4.1. The Bidder shall bear all costs associated with the preparation and submission of the

bid, and Owner/ Consultant will in no case be responsible or liable for this cost,

regardless of the conduct or outcome of the bidding process.

5. SITE VISIT: CLAUSE DELETED.

B-BIDDING DOCUMENT

6. CONTENT OF BID DOCUMENT

6.1. The Bid Documents hosted on GAIL website is as stated below and should be read in

conjunction with any addenda issued/hosted in accordance with clause 8 of ITB.

6.2. Volume-I : Tender Document (Commercial & Technical)

Section-I : Notice Inviting Tender, Invitation for bids (IFB)

Section-II : Instruction to Bidders (ITB)

Section-III : General Conditions of Contract – (GCC Works)

Section-IV : Scope of Work

Section –V : Special Conditions of Contract (SCC)

Section-VI : Schedule of Rates (SOR)

Volume-II : Technical Specification

6.3. The Bidder is expected to examine IFB, e-bidding guidelines on GAIL website, all

sections of bid document containing instructions, forms/ formats, terms, specifications


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and drawings, etc., enclosed in the bid document. The invitation for bid (IFB) together

with all its attachment thereto, shall be considered to be read, understood and

accepted by the Bidder. Failure to furnish all information required by the Bid

Documents or submission of a bid not substantially responsive to the Bid Documents

in every respect will be at Bidder’s risk and may result in the rejection of the Bid.

7. CLARIFICATION ON BID DOCUMENTS

7.1. A prospective Bidder requiring any information or clarification of the bidding

documents may notify GAIL in writing or by fax/e-mail/post at GAIL mailing address

indicated in the bid document. GAIL will respond in writing to any request for

information/clarification of the bidding documents, which it receives at least 02 (Two)

working days before the Pre-Bid meeting date. Written copies of GAIL response

(including an explanation of the query but without identifying the source of the query)

will be sent to bidders and same will be hosted on the website

http://www.gailtenders.in https://etender.gail.co.in and https://tenders.gov.in before the

bid due date.

8. AMENDMENT OF BID DOCUMENTS

8.1. At any time prior to the bid due date, the Owner may, for any reason, whether on its

own requirement or in response to a clarification requested by a prospective Bidder,

modify the bidding documents by issuing addenda and or Corrigendum.

8.2. Any addendum /corrigendum/ clarifications to bidders query thus issued shall be part

of the bidding documents pursuant to ITB Clause-6. These shall also be hosted on the

website as mentioned in Clause-7 above. All the prospective bidders who have

attended the Pre-Bid Meeting/ submitted Bid Document Fee till date shall be informed

by email/post about the addendum /corrigendum/ clarifications to bidders query for

their reference. Bidders desirous to submit its bid have to take into consideration of all

the addendum(s) / corrigendum (s) / clarifications to bidders query hosted on the

above websites before submitting the bid.

8.3. The Owner may, at its discretion, extend the bid due date in order to allow

prospective Bidders a reasonable time to submit their most competitive bid taking into

account the addendum(s) / corrigendum (s) / clarifications to bidders query issued.

C-PREPARATION OF BIDS

9. LANGUAGE OF BID

9.1. The bid prepared by the Bidder as well as all correspondence/ drawings and

documents relating to the bid exchanged by Bidder and the Owner shall be written in

English language. Any printed literature furnished by the Bidder may be written in

another language so long as accompanied by an ENGLISH translation, in which case,

for the purpose of interpretation of the bid, the ENGLISH translation shall govern.

http://www.gailonline.com/


https://tenders.gov.in/


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


10. DOCUMENTS COMPRISING THE BID

10.1. The e-bid prepared by the Bidder shall comprise the following:-

10.2. Part I: E-Envelope Techno-Commercial/Un-priced Bid.

(i) Techno-commercial /Un-priced Bid shall contain the following:-

(i) Covering letter.

(ii) Format F-1: Bidder’s General Details / information.

(iii) Format F-2: Bid Form.

(iv) Format F-3: List of Enclosures (Documents as required in F-3)

(v) Format F-3A: Format for Financial Capability of the bidder duly dated, signed

& stamped by Chartered Accountant. Bidder shall submit complete copy of

audited Annual reports for the last three years (as indicated in IFB).

(vi) Format F-5: Letter of Authority

(vii) Format F-6: No Deviation Confirmation

(viii) Format F-7: Certificate (for confirming the Government of India is not party

of Agreement).

(ix) Format F-8: For details of similar supply of goods/Services in past seven years

(x) Format F-9: Performa for Bank Guarantee for Contract Performance.

(xi) Format F-10: PF Registration Details and Copy of EPF / PF registration

certificate & Copy of ESI registration certificate.

(xii) Format F-11: Check List

(xiii) Format F-12: Proforma for Contract Agreement

(xiv) Format F-13: Performance Evaluation

(xv) Format F-14: Brief Summary of Agreed Terms & Conditions (Duly filled in)

(xvi) Format F-15: Declaration (Bidder’s declaration that they are not under

liquidation, court receivership or similar proceedings)

(xvii) Format F-16: Integrity Pact

(xviii) Format F-17: Enterprise’s information with respect to the Micro, Small and

Medium Enterprises Development act, 2006 and Micro and Small Enterprises

(MSEs) shall submit document as stipulated in clause no. 43 of ITB.

(xix) Format F-18: Mandate Form

(xx) Format F-19: Acknowledgement cum Consent Letter

(xxi) Document establishing the Qualification pursuant to clauses of IFB.

(xxii) QA/QC Manuals.

(xxiii) Health Safety and Environment (HSE) Policy & Manual.

(xxiv) Scanned copy of Power of Attorney in favour of person (s) signing the bid that

such person(s) is/are authorized to sign the bid on behalf of the Bidder and any

consequence resulting due to such signing shall be binding on the Bidder.

(xxv) Copy of SOR (Schedule of Rates) with prices blanked out mentioning

“Quoted/Not Quoted” against each section.

(xxvi) Scanned copy of Bid Security / EMD in accordance with Clause no.14 of ITB

and as per Format F-4.

(xxvii) Scanned copy of Bid Document Fee / Tender Fee

(xxviii) Copy of service tax registration certificate

(xxix) Any other information/ details required as per Bidding Documents.

Note: All pages of the bid to be e-signed by authorized person of the Bidder.


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10.3. E-Envelope Part II : “Priced Bid”

(i) Bidder shall download the Schedule of Rates which is uploaded on website as an

excel attachment. Bidder shall submit Schedule of Rates duly filled in and e-signed

strictly as per format without altering the content of it. The duly filled Schedule of

Rates shall be uploaded by bidder on web site as per e-tendering procedure.

10.4. Envelope Part III: Documents to be submitted in Physical / Originals

Part-III shall contain original Bid Security/ EMD, Power of Attorney, Integrity pact

duly signed, Letter of Authority and other documents as per clause no. 3.3.1 & 7.0 of

IFB as sought in sealed envelopes and shall be submitted to General Manager (C&P),

GAIL (India) Limited, 17th Floor, GAIL Jubilee Tower, B-35-36, Sector-1, NOIDA,

– 201301, Dist. Gautam Budh Nagar, Uttar Pradesh (India) in physical form by bid

due date & time as defined in bid document.

(i) The bidder has an option to submit all above documents except Letter of Authority in

physical form within 7 (seven) days reckoned from bid due date provided scanned

copies of the above documents have been submitted as a part of e-bid on or before the

bid due date and time.

11. BID PRICES

11.1. The bidder shall e-quote bid Prices on the appropriate format for “Schedule of Rates”

enclosed as part of bidding document.

11.2. The bidder shall e-quote the prices for items in the Schedule of Rate after careful

analysis of cost involved for the performance of complete scope of work, scope of

supply after considering all parts of the Bidding Document. In case, any activity

though specifically not covered but is required to complete the work as per scope of

Work, scope of supply, specifications, standards, drawings, GCC, SCC or any other

part of Bidding Document, the prices quoted shall deemed to be inclusive of cost

incurred for such activity.

11.3. Bid for part scope of work quoted shall be rejected.

11.4. Prices must be filled in format for “Schedule of Rates” enclosed as part of bidding

document. If quoted in separate type sheets and any variation in item description, unit

or quantity is noticed, the bid is liable to be rejected.

11.5. Prices quoted should be inclusive of all charges towards complete scope of work, all

taxes, duties, levies, license fees and also payment towards third party charges, if any

etc. except service tax. Rate of service tax and cess thereafter should be indicated

separately in Price Schedule / Schedule of Rates.

Bidder is required to specify the status of the organization i.e. whether Corporate or

Non–Corporate. Bidder is also required to specify the Service category for which they

are registered. It is also required to confirm whether the same is coming under reverse

mechanism or not? Service Tax shall be dealt accordingly.


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In case of non-corporate entities, bidder is require to pay 50% of applicable service

and remaining 50% shall be deposited by GAIL directly as per service tax act.

However in SOR, entire applicable rate/amount of service tax to be indicated by

bidder.

11.6. Prices quoted by the bidder, shall remain firm and fixed and valid until completion of

the Contract and will not be subject to variation except statutory variation in Service

Tax. However, any increase in the rate of Service tax beyond contractual completion

period shall be on contractor’s account where as any decrease in the rate of service tax

shall be passed on to the employer.

11.7. Any new tax & duties if imposed by Govt of India on out put services after the Bid

Due Date but before the contractual delivery/completion shall be reimbursed to the

contractor on submission of documentary evidence for proof of payment to Govt.

authorities and after ascertaining its applicability with reference to the contract.

However, if such new taxes etc. is in substitution of existing taxes same will be

considered on merit of each case.

11.8. Alternate bids shall not be considered.

11.9. Conditional discount, if offered, shall not be considered for evaluation. Bidders

separation of the price components as aforesaid will be solely for the purpose of

facilitating the comparison of bids by GAIL and will not in any way limit GAIL’s

right to contract on any of the price basis/terms offered basis.

12. BID CURRENCY

12.1. Bidders shall submit bid in Indian Rupees only.

13. PERIOD OF VALIDITY OF BIDS

13.1. The bid shall remain valid for acceptance for three (3) months from the bid due date.

Bid valid for a shorter period is liable to be rejected being non-responsive.

13.2. In exceptional circumstances, prior to expiry of the original bid validity period, the

Owner may request that the Bidder extend the period of bid validity for a specified

additional period. The requests and the responses thereto shall be made in writing

(sent by fax/post/e-mail). A Bidder may refuse the request without forfeiture of his

bid security. A Bidder agreeing to the request will not be required or permitted to

modify his bid, but will be required to extend the validity of its bid security (without

any additional cost to Owner) for the period of bid validity extension and in

accordance with ITB Clause 14 in all respects.

14. BID SECURITY

14.1. The bidder shall furnish, as part of his bid, a bid security in the amount specified in

the IFB.


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14.2. The bid security is required to protect the Owner against the risk of Bidder’s conduct

which would warrant the bid security’s forfeiture, pursuant to ITB Clause – 14.9.

14.3. Bidders will submit bid security in Indian Rupees.

14.4. The bid security shall be in the form of Demand Draft / Banker’s Cheque in favour of

GAIL (India) Ltd. payable at New Delhi (issued by Indian Nationalised / Scheduled

bank or first class international bank) or in the form of an irrevocable Bank Guarantee

in favour of GAIL (India) Ltd. as per Format F-4.

GAIL shall not be liable to any bank charges, commission or interest on the amount of

bid security.

In case bid security is in the form of irrevocable Bank Guarantee the same shall be

from any Indian Scheduled Bank or a branch of an international bank situated in India

and registered with the Reserve Bank of India as scheduled foreign bank. However, in

case of Bank Guarantee from banks other than the Nationalized Indian bank, the bank

must be a commercial bank having net worth in excess of Rs. 100 Crores and a

declaration to this effect should be made by such commercial bank either in the bank

guarantee itself or separately on its letterhead.

14.5. The bid security shall be valid for two (2) months beyond the validity of the bid as

specified in Clause 13 of ITB i.e. 5 (Five) months beyond deadline for bid

submission.

14.6. Any bid not secured in accordance with ITB Clause 14.1 and 14.4 shall be rejected by

Owner as non-responsive.

14.7. Unsuccessful Bidder’s bid security will be discharged / returned, as promptly as

possible but not later than 30 days after the expiration of the period of bid validity

prescribed by the Owner, pursuant to ITB Clause-13.

14.8. The successful Bidder’s bid security will be discharged upon the Bidder’s accepting

the Order, pursuant to ITB Clause-32 and furnishing the Contract Performance

Guarantee pursuant to ITB Clause-34.

14.9. The bid security may be forfeited:

(i) If a Bidder withdraws his bid during the period of bid validity.

(ii) In the case of a successful Bidder, if the Bidder fails:

i) To accept the award in accordance with Clause-32 of ITB or

ii) To accept the arithmetic corrections pursuant to Clause-28 of ITB and/or

iii) In case of a successful Bidder, if the Bidder fails, within the specified period

a) to sign the Contract and

b) to furnish the performance guarantee in accordance with Clause-34 of

ITB


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14.10. Bid Security should be in favour of GAIL (India) Limited. Bid Security must indicate

the Bid Document number and the section for which the Bidder is quoting. This is

essential to have proper co-relation at a later date. The Bid Security in the form of

Irrevocable Bank Guarantee shall be in the Format F-4, provided in the Bidding

Document.

14.11. Central Government of India/ Central Government Public Sector Undertakings (PSU)

are exempted from furnishing Bid Security.

Further, MSEs (Micro or Small Enterprises) are also exempted from payment of EMD

/ Bid Security subject to provision of clause no. 43 of ITB.

14.12. In case after Price Bid Opening, the lowest evaluated bidder (L-1) is not awarded the

job for any mistake committed by him in bidding or withdrawal of bid or varying any

term in regard thereof leading to Re-Tendering, GAIL shall forfeit Earnest Money

paid by bidder & such bidders shall be debarred from participating in Re-Tendering of

the same job (s)/section(s).

15. PRE-BID MEETING

15.1. The bidder(s) or his designated representative are invited to attend a pre-bid meeting

which will take place at GAIL (India) Limited, NOIDA on the date specified in

IFB.

The purpose of meeting will be to clarify issues related to tender on any matter that

may be raised at that stage. Session may also be arranged for bidders to demonstrate

the e-tendering system to facilitate bidders to submit the bid online.

A prospective Bidder requiring any clarification of the Bidding Documents may

notify GAIL in writing or by fax/e-mail/post at GAIL mailing address indicated in the

Invitation for Bids. It may not be practicable at the meeting to answer queries

received late, but queries and responses/clarifications will be transmitted in

accordance with following sub clauses.

GAIL will respond in writing to any request for clarification of the Bidding

documents, which it receives at least 02 (two) working days before the Pre-Bid

meeting date. Written copies of GAIL response (including an explanation of the query

but without identifying the source of the query) will be hosted on the websites as

mentioned in Clause-7.1 above before the bid due date.

Any addendum /corrigendum /clarifications to bidders query thus issued shall be part

of the Bidding Documents pursuant to ITB Clause-6.1 and shall be hosted on the

websites as defined in Clause-7.1 above and will be informed to bidders as per

Clause-8.2 above.

15.2 Non-attendance of the pre-bid meeting will not be a cause for disqualification of the

bidder.


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16. FORMAT AND SIGNING OF BID

16.1. The bidder shall submit e-bid as per Clause 1.0 of IFB on GAIL’s e-tender website:

(https://etender.gail.co.in) as per guidelines given therein.

16.2. The e-bid shall be signed by the person or persons duly authorized to sign on behalf of

the bidder. The name and position held by each person signing must be stated below

the signature. All pages of the bid except any catalogues / literatures shall be signed

and sealed by the person or persons signing the bid.

16.3. The bid shall contain no alterations, omissions or additions, unless such corrections

are initialled by the person or persons signing the bid.

17. ZERO DEVIATION

17.1. Bidder to note that this is a ZERO deviation tender. Owner will appreciate submission

of offer based on the terms and conditions in the enclosed General Conditions of

Contract (GCC-Works), Special Conditions of Contract (SCC), Instructions to

Bidders (ITB), Scope of Work, technical specifications etc. to avoid wastage of time

and money in seeking clarifications on technical/ commercial aspects of the bid. Bids

with any deviation to the bid conditions shall be liable for rejection. Bidders may note

that no technical and commercial clarifications will be sought for after the receipt of

the bid.

17.2. Notwithstanding to the above, bids with deviation(s) to the bid conditions to

following shall be summarily rejected without any post bid reference to the bidders.

(i) Firm Price

(ii) Bid Price.

(iii) Tender Fee / Bid Document Fee

(iv) Bid Security/ EMD.

(v) Scope of Work

(vi) Technical specifications.

(vii) Schedule of Rates.

(viii) Completion Schedule.

(ix) Period of Validity of bid.

(x) Price Reduction Schedule.

(xi) Acceptance to Performance bank Guarantee format and acceptance to submit

the same in case of award.

(xii) Guarantee/Defect Liability Period

(xiii) Arbitration / Resolution of Dispute

(xiv) Force Majeure

(xv) Applicable Laws

(xvi) Integrity pact

(xvii) Any other condition specifically mentioned in the tender document elsewhere

that non-compliance of the clause lead to rejection of the bid.

Note: In case Bidder stipulate deviations, Owner/consultant have the right to reject

such bid at its absolute discretion without giving any opportunity for such

Bidders to make good such deficiency.



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18. E-PAYMENT

GAIL has initiated payments to Vendors, Suppliers and Contractors electronically,

and to facilitate the payments electronically, bidder should submit his/their bank-

account details in enclosed format [enclosed as Format] to facilitate payments through

e-Banking/ RTGS/NEFT mode. Payment through e-banking can be released to the bidder, in case of award.

D- SUBMISSION OF BIDS

19. SEALING AND MARKING OF BIDS

19.1. E-Bid shall be submitted in the following manner in separate e-envelope duly super

scribed as below:

Part I – Techno-commercial / Un-priced bid

Part II – Priced Bid

Part III – Documents to be submitted in originals

19.2. E-Bids for Part-I and Part-II must be received online by GAIL through their e-

tendering website by due date.

19.3. Part-III, Sealed envelopes containing the original documents required to be submitted

by the bidder in hard must be received by GAIL as per due date and time specified in

bid document.

Sealed envelope containing original/ physical form of bid (Part-III) shall have bid

document number and shall be addressed to General Manager (C&P)-Projects, GAIL

and submitted at address given below before due date & time.

General Manager (C&P)





Phone: 00-91-120-2446400 Extn.11735,

Fax: +91-11-2618594116

Each envelope shall indicate name and address of the bidder to enable the bid to be

returned unopened, if required.

The bidder has an option to submit hard copy of documents as per Clause-10.4(i)

above. In case original Bid Security/ EMD is not received within 7 days, the bid

will be rejected irrespective of their status / ranking in tender and

notwithstanding the fact that a copy of EMD was earlier uploaded by the bidder.

19.4. If the envelope is not sealed and marked as above, the Owner will assume no

responsibility for the misplacement or premature opening of the bid.


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20. DEADLINE FOR SUBMISSION OF BID

20.1. The deadline for submission of bid shall be as mentioned in IFB.

20.2. The Owner may, in exceptional circumstances and at its discretion, on giving

reasonable notice by e-mail/ post or any written communication to all prospective

bidders who have downloaded the bid document extend the deadline for the

submission of bids in which case all rights and obligations of the Owner and bidders,

previously subject to the original deadline will thereafter be subject to deadline as

extended.

21. LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE

21.1. E-system of GAIL shall close immediately after the deadline for submission of bid

prescribed by the GAIL pursuant to Clause-20 of ITB.

21.2. Unsolicited bid or bids being submitted in physical form or to address to other than

one specifically stipulated in the bid document will not be considered for opening /

evaluation /award and will be returned to such bidders.

22. MODIFICATION AND WITHDRAWAL OF BIDS

22.1. The bidder may modify, re-submit or withdraw its e-bid after the bid submission, but,

before the due date of submission as per provision of e-tendering system of GAIL.

22.2. No bid shall be modified after the deadline for submission of bid.

22.3. No bid shall be allowed to be withdrawn in the interval between the deadline for

submission of bids and the expiration of the period of bid validity specified by the

bidder on the bid form. Withdrawal of a bid during this interval shall result in the

bidder’s forfeiture of its bid security, pursuant to Clause-14.9 of ITB.

E-BID OPENING AND EVALUATION

23. BID OPENING

23.1. Un-Priced Techno – Commercial bid opening.

The Owner will open, in the presence of bidders’ designated representatives, Un-

priced Part of bid (Part-I) at date and time as stipulated in IFB at GAIL (India)

Limited, 17th Floor, GAIL Jubilee Tower, B-35-36, Sector-1, NOIDA, – 201301,

Dist. Gautam Budh Nagar, Uttar Pradesh (India). The bidder’s representatives who

are present shall sign bid-opening statement evidencing their attendance.

23.2. Bidder’s names, the presence (or absence) and amount of bid security, and any other

such details as GAIL may consider appropriate will be announced by GAIL.


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24. PROCESS TO BE CONFIDENTIAL

24.1. Information relating to the examination, clarifications, evaluation and comparison of

bids, and recommendations for the award of a Contract shall not be disclosed to

bidders or any other person officially concerned with such process. Any effort by a

bidder to influence the Owner in any manner in respect of bid evaluation or award

will result in the rejection of that bid.

25. CONTACTING THE OWNER

25.1. From the time of the bid opening to the time of the award, if any Bidder wishes to

contact the Owner for any matter relating to the bid, it should do so in writing.

25.2. Any effort by a Bidder to influence the Owner in any manner in respect of bid

evaluation or award will result in the rejection of that bid.

26. EXAMINATION OF BIDS & DETERMINATION OF RESPONSIVENESS

26.1. Techno-Commercial Bid Evaluation

(i) The Owner will examine the bids to determine whether they are complete,

whether any computational errors have been made, whether required securities

have been furnished, whether the documents have been properly signed, and

whether the bids are generally in order.

(ii) Prior to the detailed evaluation, the Owner will determine whether each bid is of

acceptable quality, is generally complete and is responsive to the Bidding

Documents. For the purposes of this determination, a responsive bid is one that

conforms to all the terms, conditions and specifications of the Bidding

Documents without deviations, objections, conditionality or reservations.

(iii) No deviation, whatsoever, is permitted in the Bidding Documents and the price

bids of those bidders whose technical and commercial bids contain any exception to

the conditions and stipulations of the Bidding Documents shall not be opened and

returned un-opened to such bidder(s).

(iv) The Owner determination of a bid’s responsiveness is to be based on the contents of

the bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will

be rejected by the Owner, and may not subsequently be made responsive by the

bidder by correction of the nonconformity.

(v) The Owner will carry out a detailed evaluation of the bids previously determined to be

responsive in order to determine whether the technical aspects are in accordance

with the requirements set forth in the Bidding Documents. In order to reach

such a determination, the Owner will examine and compare the technical aspects

of the bids on the basis of the information supplied by the bidders, taking into account

the following factors:


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a. Overall completeness and compliance with the Technical Specifications;

quality, function and operation of any process control concept included in the bid. The

bid that does not meet minimum acceptable standard of completeness/ specifications

defined in the bid document, consistency and detail will be rejected as non-

responsive.

b. Any other relevant factor, if any that the Owner deems necessary or prudent to be

taken into consideration.

(vi) Requisite forms contains all necessary information including those required for

meeting qualifying criteria stipulated in IFB, etc.

27. PRICE BID OPENING

27.1. The Owner shall inform the time, date and venue for price bid opening to all

such bidders who qualify pursuant to techno-commercial bid evaluation. Bidders

may be required to attend price bid opening at a short notice of 24 hours.

27.2. The Owner will open price bids of all bidders notified to attend price bid opening in

presence of authorized bidders’ representatives present at the time of priced bid

opening. The bidder’s representatives who are present shall sign bid- opening

statement evidencing their attendance.

27.3. The bidder’s name, prices, and such other details as the Owner, at its discretion, may

consider appropriate will be announced and recorded at the time of bid opening.

28. ARITHMETIC CORRECTIONS

28.1. The bids will be checked for any arithmetic errors as follows.

(a) Where there is a discrepancy between the amounts in words and in figures, the

amount in words will govern; and

(b) Where there is a discrepancy between the unit rate and the total resulting from

multiplying the unit rate by the quantity, the unit rate as quoted will prevail

and total price will be corrected.

(c) If there is a discrepancy between the total amount and the sum of total prices,

the sum of total prices shall prevail and the total bid amount will be corrected.

28.2. If the Bidder does not accept the correction of errors, its bid will be rejected and the

bid security will be forfeited.

29. EVALUATION AND COMPARISON OF BIDS

29.1. The Price Bids of only techno-commercially-acceptable bidders shall be opened and

will be considered for evaluation.

29.2. The evaluation of all techno-commercially-acceptable bids, to arrive at the lowest-

evaluated bid, shall be carried out as under:


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c) Total quoted price, including all taxes & duties except service tax for entire

scope of work, after arithmetic check.

29.3. In case a bidder does not quote for any SOR-Item(s), and the estimated price-impact

of unquoted SOR-Item(s) is more than 10% of the bidder’s total quoted price, the bid

will be rejected. If such price-impact of unquoted SOR-Item(s) is 10% or less than

that of the bidder’s total quoted price and under special circumstances, Owner shall

decide to consider the bid. However, for the purpose of comparison, such bidder’s

unquoted SOR-Item(s) shall be loaded by price-impact calculated on the basis of the

highest of the rates/prices quoted by the remaining bidders and estimated rates/prices.

If such bidder happens to be the lowest-evaluated bidder, prices of unquoted SOR-

Item(s) shall be considered built up in the bidder’s quoted prices, and no extra cost

shall be payable for such SOR-Item(s).

29.4. No uncalled-for lump-sum/percentage or adhoc reduction/increase in prices offered

by a bidder after opening of Price Bids shall be considered.

29.5. Purchase preference to Central Public Sector Undertaking / Enterprises, as per the

Government of India guidelines in vogue at the time of opening of Price Bids, shall be

considered for evaluation.

F-AWARD OF CONTRACT

30. AWARD OF WORK

30.1. The Owner will award the Contract to the successful bidder(s) whose bid has been

determined to be substantially responsive, meets the technical & financial criteria

and/or have been determined as a lowest bid on least cost basis to Owner and capacity

of Bidders is as per qualification criteria based on IFB and is determined to be

qualified to satisfactorily perform the Contract.

30.2. Owner also reserves the right to negotiate the quoted prices before award of work.

31. OWNER RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID

31.1. The Owner reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to award of the contract without thereby

incurring any liability to the affected bidder or bidders or any obligations to inform

the affected bidder or bidders of the ground for Owner’s action.

32. NOTIFICATION OF AWARD

32.1. Prior to the expiration of period of bid validity, GAIL will notify the successful bidder

in writing by fax/e-mail to be confirmed in writing, that his bid has been accepted.

The notification of award / Fax of Acceptance will constitute the formation of the

Contract.

32.2. The Progressive Delivery / Completion period shall commence from the date of

notification of award / Fax of Acceptance (FOA).


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32.3. The notification of award will constitute the formation of a Contract until the Contract

has been effected pursuant to signing of Contract as per Clause-33 of ITB.

33. CONTRACT AGREEMENT

33.1. Contract documents for agreement shall be prepared after the acceptance of bid. Until

the final contract documents are prepared and executed this bid document together

with the annexed documents, modifications, deletions agreed upon by the

Owner/Consultant and bidders acceptance thereof shall constitute a binding contract

between the successful Bidder and Owner/Consultant based on terms contained in the

aforesaid documents and the finally submitted and accepted rates.

33.2. The Contract document shall consist of the following:-

a) Original Bidding Document along with its enclosures issued.

b) Amendment / Corrigendum to original Bidding Document issued, if any

c) Fax of Acceptance.

d) Detailed Letter of Award/Acceptance and enclosures attached therewith.

33.3. After the successful bidder has been notified for acceptance of his bid, the bidder is

required to execute the Contract Agreement within 15 days of receipt of Fax of

Acceptance in the form provided in the Bidding Documents. The Contract Agreement

is to be executed on the non-judicial paper of appropriate value (the cost of stamp

paper shall be borne by the Contractor).

33.4. In the event of failure on the part of the successful bidder to sign the Agreement

within the above-stipulated period, the Bid Security shall be forfeited and the

acceptance of the tender shall be considered as cancelled.

34. PERFORMANCE GUARANTEE

34.1 Within 'fifteen [15] days' of the receipt of the "Fax of Acceptance [FOA]" from

GAIL, the successful Bidder shall furnish the 'Contract Performance Security /

Security Deposit' in accordance with 'Article-24' of "General Conditions of Contract

[GCC]" in the form provided in the Bidding Documents. The same shall be kept valid

for the entire duration of the Contract. The 'Contract Performance Security / Security

Deposit' shall be in the form of either 'Banker's Cheque' or 'Demand Draft' or Bank

Guarantee, and shall be in the currency of the Contract.

34.2 The 'Contract Performance Security / Security Deposit' shall be for an amount equal

to 10% of the Contract Value towards faithful performance of the contractual

obligations. This Bank Guarantee / Demand Draft / Banker's Cheque shall be from

any Indian scheduled bank or a branch of an International bank situated in India and

registered with Reserve Bank of India as scheduled foreign bank. However, in case of

Bank Guarantees from banks other than the Nationalized Indian banks, the bank must

be a commercial bank having net worth in excess of Rs. 100 Crores [Rupees One

Hundred Crores] and a declaration to this effect should be made by such commercial

bank either in the Bank Guarantee itself or separately on its letterhead. This 'Bank


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Guarantee' shall be valid until 'three [03] months' beyond the specified "Contractual

Period + Defect Liability Period".

34.3 Failure of the successful Bidder to comply with the requirements of this article shall

constitute sufficient grounds for the annulment of the award and forfeiture of the

'Earnest Money / Bid Security', in which event GAIL may award the Contract to the

next lowest evaluated Bidder or call for new Bids.

35. CORRUPT AND FRAUDLENT PRACTICES

35.1. The Owner requires that Bidders/Contractors observe the highest standard of ethics

during the execution of Contract. In pursuance of this policy, the Owner defines, for

the purpose of this provision, the terms set forth below as follows:

i) “Corrupt Practice” means the offering, giving, receiving or soliciting of

anything of value to influence the action of public official in contract

execution; and

ii) “Fraudulent Practice” means a misrepresentation of facts in order to influence

the execution of a Contract to the detriment of the Owner, and includes

collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the

Owner of the benefits of free and open competition.

35.2. The Owner will reject a proposal for award if it determines that the bidder

recommended for award has engaged corrupt or fraudulent practices in competing for

the Contract in question:

35.3. The Owner will declare a firm ineligible for a period pursuant to Clause 32 (C) of

GCC.

35.4. The bidder(s) are required to execute the “Integrity Pact” attached in the bid

document. In case a bidder does not sign the Integrity Pact, his bid shall be liable for

rejection.

36. WAIVER OR TRANSFER OF THE AGREEMENT

36.1. The successful bidder shall not waive the Agreement or transfer it to third parties,

whether in part or in whole, nor waive any interest that is included in the Agreement

without the prior written permission of the Owner.

37. ORDER OF PRECEDENCE

The Articles contained in this Section shall supplement to the Special Conditions of

Contract, General Conditions of Contract – Works. Where any portion of Special

Conditions of Contracts and General Conditions of Contract – Works is repugnant or

at variance with any provisions of Instructions to Bidders. Instructions to Bidders

shall be deemed to over-ride the provision(s) of Special Conditions of Contract, and

General Conditions of Contract – Works only to the extent that such repugnancies of


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variations in Instructions to Bidders are not possible of being reconciled with the

provisions of Special Conditions of Contract, General Conditions of Contract –

Works.

38. UNSOLICITED POST TENDER MODIFICATIONS

Bidders are advised to quote as per terms and conditions of the Bidding Document

and not to stipulate deviations/exceptions. Once quoted, the bidder shall not make any

subsequent price changes, whether resulting or arising out of any technical /

commercial clarifications and details sought on any deviations, exceptions or

stipulations mentioned in the bid unless any amendment to Bidding Document is

issued by Owner/Consultant. Similarly, no revision in quoted price shall be allowed

should the deviations stipulated by him are not accepted by GAIL and are required to

be withdrawn by him in favour of stipulation of the Bidding Document. Any

unsolicited proposed price change is likely to render the bid liable for rejection.

39. CENVAT/ VAT CREDIT

39.1. Bidders shall provide required documents for availing Cenvat Credit applicable on

Service Tax as per prevailing rules.

40. DISPUTE RESOLUTION

Clause no. 107 GCC for Procurement of Works have been modified to the extent that

the following provision “Dispute Resolution Clause” shall be part of said clause:

40.1. GAIL (India) limited has framed the Conciliation Rules 2010 in conformity with

supplementary to Part –III of the Indian Arbitration and Conciliation Act 1996 for

speedier cost effective and amicable settlement of dispute through conciliation. A

copy of the said rules made available on GAIL’s website www.gailonline.com for

reference.

Unless otherwise specified, the matter where decision of the Engineer-in-Charges is

deemed to be final and binding as provided in the agreement and the issues/ disputes

which cannot be mutually resolved with a reasonable time, all disputes shall be settled

in accordance with the Conciliation Rules 2010.

40.2. Any dispute(s)/ difference(s)/issue(s) of any kind whatsoever between/ amongst the

Parties arising under/ out of/ in connection with this agreement shall be settled in

accordance with the aforesaid rules.

40.3. In case of any dispute(s)/ difference(s)/issue(s), as mentioned above, a Party shall

notify the other party (ies) in writing about such a dispute(s)/ difference(s)/issue(s)

between/ amongst the Parties and that such a Party wishes to refer the dispute(s)/

difference(s)/issue(s) to Conciliation. Such Invitation for Conciliation shall contain

sufficient information as to the dispute(s)/ difference(s)/issue(s) to enable the other

Party (ies) to be fully informed as to the nature of the dispute(s)/

difference(s)/issue(s), the amount of monetary claim, if any, and apparent cause(s) of

action.


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40.4. Conciliation proceedings commence when the other Party (ies) accept(s) the invitation

to conciliate and confirmed in writing. If the other Party (ies) reject(s) the invitation,

there will be no conciliation proceedings.

40.5. If the Party initiating conciliation does not receive a reply within thirty days from the

date on which he/she sends the invitation, or within such other period of time as

specified in the invitation, he/she may elect to treat this as a rejection of the invitation

to conciliate. If he/ she so elects, he/she shall inform to other Party(ies) accordingly.

40.6. Where Invitation for Conciliation has been furnished, the Parties shall attempt to

settle such dispute(s) amicably under Part-III of the Indian arbitration and

Conciliation Act, 1996 and GAIL (India) Limited Conciliation Rules, 2010. It would

be only after exhausting the option of Conciliation as an Alternate Dispute Resolution

Mechanism that the Parties hereto shall go for Arbitration as per the provisions of

arbitration clause.

For the purpose of this Article, the option of ‘Conciliation’ shall be deemed to have

been exhausted, even in case of rejection of ‘Conciliation’ by any of the Parties.

40.7. The cost of Conciliation proceeding including but not limited to fees for

Conciliator(s), Airfare, Local Transport, Accommodation, cost towards conference

facility etc. shall be borne by the Parties equally.

40.8. The Parties shall freeze claims (s) of interest, if any, and shall not claim the same

during pendency of Conciliation proceedings. The Settlement Agreement, as and

when reached/ agreed upon, shall be signed between the Parties and Conciliation

proceeding shall stand terminated on the date of the Settlement Agreement.

41. INTEGRITY PACT

GAIL as one of its endeavour to maintain and foster most ethical and corruption-free

business environment, have decided to adopt the Integrity Pact (IP), a tool developed

by the Transparency International, to ensure that all activities and transactions

between the Company (GAIL) and its Counterparties (Bidders, Contractors, Vendors,

Suppliers, Service Providers/ Consultants, etc.) are handled in a fair & transparent

manner, completely free of corruption. Accordingly, an MOU on IP has been signed

on 23.07.2007 by GAIL with Transparency International India.

Considering the above, the details mentioned below are applicable as stated in ITB of

Bidding Document in addition to the existing stipulation regarding corrupt and

fraudulent practices.

The attached format of the IP shall be included in the bid submitted by the bidder [to

be executed by the bidder for all tenders of value Rs. 1 (One) Crore and above]. In

case a bidder does not sign the IP, his bid shall be liable for rejection.

Bidder is required to sign the IP with GAIL as per formats, terms and conditions

enclosed with Tender. In case a bidder does not sign the IP, his bid shall be liable for

rejection.


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41.1. Commitments and Obligations of The Counterparty:

a) The Counterparty, directly or indirectly (through agent, consultant, advisor,

etc.), shall not pay any bribe/influence or give undue/unlawful benefit to

anyone to gain undue advantage in dealing with GAIL.

b) The Counterparty will not engage in collusion of any kind, including price-

fixation, etc., with other Counterparts.

c) The Counterparty will not pass GAIL’s confidential information to any third

party unless specifically authorized by GAIL in writing.

d) The Counterparties shall promote and observe best ethical practices within

their respective organizations.

e) The Counterparty shall inform the Independent External Monitor.

i) If it received any demand, directly or indirectly, for a bribe/favour or

any illegal gratification/payment/benefit;

ii) If it comes to know of any unethical or illegal payment/benefit;

iii) If it makes any payment to any GAIL associate

f) The Counterparty shall not make any false or misleading allegations against

GAIL or its associates.

41.2. Violations and Consequences:

a) If a Counterparty commits a violation of its commitments and obligations

under the IP programme during bidding process, their entire EMD/Bid

Security would be forfeited, and in addition, they may be blacklisted from

GAIL’s business in future.

b) In case of violation of the IP by Counterparty after award of Contract, GAIL

shall be entitled to terminate the Contract. GAIL would forfeit the Contract

Performance Guarantee/ Security, encash the bank guarantee(s) and other

payments payable to the Counterparty in such cases,

c) Subject to satisfaction of the Independent External Monitor, GAIL may

ban/blacklist/put on holiday and exclude the Counterparty from future

dealings until GAIL is satisfied that the Counterparty shall not commit any

such violation in future.

d) In addition to above, GAIL reserves its right to initiate criminal proceedings

against the violating Counterparty, if the allegations by Counterparty are

found frivolous, untrue and misleading and may also impose exemplary cost

for the same.

e) The Counterparty will be entitled to claim as determined by the Independent

External Monitor, if the above (d) is found incorrect.

41.3. Independent External Monitors (IEM’s)

Mr. V.K. Gupta, E-mail: [email protected], Mr. Naresh Narad, e-mail:

[email protected] and Shri Anil Kumar (E-mail id: [email protected])

have been appointed IEMs by GAIL, in terms of Integrity Pact (IP) which forms part

of GAIL-Tenders/Contracts.

They are authorised to examine/consider all references made to it under this Tender.

The bidder(s), in case of any dispute(s)/complaint(s) pertaining to this Tender may

raise the issue either with the designated Tender-issuing officer in GAIL or directly

with the IEM’s on the panel c/o Chief Vigilance Officer, GAIL (India) Limited, GAIL

Bhawan, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi – 110 066.





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42. FALSE/ FORGED DCOUMENTS

a) Bidder is required to furnish the complete and correct information/ documents

required for evaluation of their bids. If the information/ documents forming

basis of evaluation is found to be false/ forged, the same shall be considered

adequate ground for rejection of the bids and forfeiture of Earnest Money

Deposit.

b) In case, the information/ document furnished by the vendor/ contractor

forming basis of evaluation of his bid is found to be false / forged after the

award of the contract, GAIL shall have full right to terminate the contract and

get the remaining job executed at the risk & cost of such vendor/ contractor

without any prejudice to other rights available to GAIL under the contract

such as forfeiture of CPBG / Security Deposit, withholding of payment etc.

c) In case this issue of submission of false documents comes to the notice after

execution of work, GAIL shall have full right to forfeit any amount due to the

vendor/ contractor along with forfeiture of CPBG/ Security Deposit furnished

by the vendor/ contractor.

d) Further, such bidder/ vendor / contractor shall be put on Blacklist/ Holiday list

of GAIL debarring them from future business with GAIL.

43. PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL

ENTERPRISES

Government of India, vide Gazelle of India No. 503 dated 26.03.2012 has proclaimed

the Procurement Policy on procurement of goods and services from Micro and Small

Enterprises (MSEs) by all Central Ministries/ Departments/ PSUs for promotion and

development of Micro and Small Enterprises. Accordingly, following provisions shall

be applicable to MSEs:

(i) Issue of Tender Documents to MSEs free of cost.

(ii) Exemption to MSEs from payment of EMD / Bid Security.

(iii) In tender, participating Micro and Small Enterprises quoting price within price

brand of L1+15% shall also be allowed to supply a portion of requirement by

bringing down their prices to LI price in a situation where L1 price is from

someone other than a micro and small enterprises and such micro and small

enterprises shall he allowed to supply upto 20% of the total tendered value

(Wherever applicable). In case of more than one such Micro and Small

Enterprises, the supply shall be shared proportionately (to tendered quantity).

Further, out of above 20%, 4% (20% of 20%) shall be from MSEs owned by

SC/ST entrepreneurs (wherever applicable). This quota is to be transferred to

other MSEs in case of non-availability of MSEs owned by SC/ST

entrepreneurs.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


(iv) The quoted prices against various items shall remain valid in case of splitting

of quantities of the items as above (wherever applicable).

(v) In case of tendered item is non-split able or non-dividable, MSE quoting price

within price band L1 (other than MSE) +15%, may be awarded for full

complete value of supplies / contract subject to matching of L1 price.

(vi) In case bidder is a Micro or Small Enterprise under the Micro, Small and

Medium Enterprises Development Act. 2006, the bidder shall submit the

following:

Documentary evidence that the bidder is a Micro or Small Enterprises

registered with District industries Centers or Khadi and Village Industries

Commission or Khadi and Village Industries Board or Coir Board or National

Small Industries Corporation or Directorate of Handicrafts and Handloom or

any other body specified by Ministry of Micro, Small and Medium

Enterprises.

If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish

appropriate documentary evidence in the regard.

The above documents submitted by the bidder shall be duly certified by the

Statutory Auditor of the bidder or a practicing Chartered Accountant (not

being an employee or a Director or not having any interest in the bidder's

company/firm) where audited accounts are not mandatory as per law.

(vii) The MSE owned by SC / ST entrepreneurs shall means:

(a) In case of Proprietary MSE, Proprietor (s) shall be SC / ST

(b) In case of partnership MSE, the SC / ST partners shall be holding at

least 51% share in the unit.

(c) In case of Private Limited Companies, at least 51% share is held by

SC/ST. If the MSE is owned by SC / ST Entrepreneurs, the bidder

shall furnish appropriate documentary evidence in this regard.

If the bidder does not provide the above confirmation or appropriate document or any

evidence, then it will be presumed that they do not qualify for any preference

admissible in the Public Procurement Policy (PPP), 2012.

44. ERRANT BIDDER:

In case after price bid opening the lowest evaluated bidder (L-1) is not awarded the

job for any mistake committed by him in bidding or withdrawal of bid or varying any

term in regard thereof leading to re-tendering, GAIL (India) Limited shall forfeit the

earnest money/ bid security paid by the bidder and such bidder shall be debarred from

participation in re-tendering of the same job (s)/ item (s)


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


45. DEFAULT IN PAYMENT OF SERVICE TAX BY CONTRACTOR

In case service tax department brings to the notice to GAIL that a contractor has not

paid to the credit of the Government the service tax collected from GAIL, then

suitable penal action against the contractor will be initiated which will include putting

the contractor on holiday list.

46. REASONS FOR REJECTION OF BIDS

Bidder if so desire, may seek in writing the reasons for rejection of their bid, to which

GAIL shall respond quickly.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


FORMS AND FORMATS


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-1 [BIDDER’S GENERAL INFORMATION]

To,

GAIL (India) Limited,




1. Bidder Name:

2. Number of Years in Operation

3. Address of Registered Office

___________________________________________

City: ______________________________________

District: ____________________________________

State: ______________________________________

PIN/ZIP :___________________________________

4. Operation Address

(if different from above)

___________________________________________

City: ______________________________________

District: ____________________________________

State: ______________________________________

PIN/ZIP :___________________________________

5. Address where order is to be

placed/ issued:

___________________________________________

City: ______________________________________

District: ____________________________________

State: ______________________________________

PIN/ZIP :___________________________________

6. Telephone Number

___________________________________________

(Country Code) (Area Code) (Telephone Number)

7. Fax Number

___________________________________________

(Country Code) (Area Code) (Telephone Number)

8. E-mail ID

9. Website

10. Name & Designation of

Contact Person

11. ISO Certification, if any

{If yes, please furnish details}

12. Bid Currency

13. Port of shipment

14. Whether Supplier /

Manufacturer Dealer /

Trader / Contractor


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941



Date: Name:

Designation:

Seal:

15. Type of Material / Services

Supplies

16. Banker’s Name

17. Branch

18. Branch Code

19. Bank Account Number

20. Whether SSI Registrant or not

21. We (Bidder) are cover under

provision of MSE as per

clause no. 43 of ITB

Yes / No

(If the response to the above is ‘Yes”, Bidder to

submit document as stated in clause no. 43 of

ITB.)

22. Status of MSE

Micro / Small

23. Whether MSE is owned by

SC/ST Entrepreneurs

Yes / No

(If the response to the above is ‘Yes”, Bidder to

submit document as stated in clause no. 49 of

ITB.)

24. Type of Entity Corporate/ Non-Corporate (As per Service tax Act).

(In case of Non-Corporate Entity, bidder will submit

documentary evidence for same).

Registered for Service Category - (Please specify)

25. PAN No. (for Indian Bidder)

(Enclose copy of PAN)

26. Service Tax Registration No.

(for Indian Bidder)

(Enclose copy of service tax

registration certificate)

27. EPF Registration No.

(Enclose copy of EPF/PF

registration No.)

28. ESI registration No.

(Enclose Copy of ESI

registration certificate)


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-2 [BID FORM]

To,





Dear Sir,

After examining/reviewing the Bidding Documents for………………………, including

technical specifications, drawings, General and Special Conditions of Contract and schedule

of rates etc. the receipt of which is hereby duly acknowledged, we, the undersigned, pleased

to offer to execute the whole of the Job of …………… and in conformity with, the said Bid

Documents, including Addenda Nos. ____________.

We confirm that this bid is valid for a period of three (3) months from the date of opening of

Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any

time before the expiration of that period.

If our bid is accepted, we will provide the performance security as per provision of biding

document, for the due performance with in fifteen days of such award.

Until a final Agreement is prepared and executed, the bid together with your written

acceptance thereof in your notification of award shall constitute a binding Agreement

between us.

We understand that Bid Document is not exhaustive and any action and activity not

mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid

Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically

excluded and we confirm to perform for fulfilment of Agreement and completeness of the

Work in all respects within the time frame and agreed price.

We understand that you are not bound to accept the lowest priced or any bid that you may

receive.


Date: Name:

Designation:

Seal:

Duly authorized to sign bid for and on behalf of____________________________

(Signature of Witness)

Witness Name:

Address:

Note: This should be submitted on the Letter Head of the Bidder


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-3 [LIST OF ENCLOSURES]

To,





Dear Sir,

We are enclosing the following documents as part of the bid:

A. We are enclosing the following documents in Physical form as part of the e-bid:

1) Letter of Authority (Form F-5)*

2) Power of Attorney of the signatory to the Bidding Document*

3) Integrity Pact in physical form*

4) Bid Security/EMD *

5) Tender Fee / Cost of Bidding Document *

6) Documentary evidence required for meeting the stipulated bid evaluation criteria of

bidding document & Format F-3A in physical form*

* The bidder has the option to submit these documents in physical form on /before the

bid due date or within seven days from bid opening date. However, scanned copy of

these (same) documents must be submitted on-line as part of e-bid before the bid due

date/time.

B. We are enclosing the following documents on line as part of the e-bid:

1. Documentary evidence required for meeting the stipulated bid evaluation criteria of

bidding document.

2. Methodology of execution of work

3. Copy of Bidding Documents along with addendum/corrigendum no…… duly signed

and sealed on each page, in token of confirmation that Bid Documents are considered

in full while preparing the bid and in case of award, work will be executed in

accordance with the provisions detailed in Bidding Documents.

4. QA/QC Manuals for pipes and coating

5. Health Safety and Environment (HSE) Policy and HSE Manual

C. In case of tenders having the bid closing date up to 30th

September of the relevant

financial year and audited financial results of immediate 3 preceding financial year

being not available, the bidder has an option to submit the audited financial results of

three years immediately prior to relevant financial year. Wherever, the bid closing


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


date is after 30th September of the relevant financial year, bidder has to compulsorily

submit the audited financial results of immediate preceding three financial years.

D. In case of tenders having the bid closing date up to 30th

September of the relevant

financial year and audited financial results of immediate preceding financial year is

not available, in such a case the audited financial results of the year immediately prior

to that relevant financial year will be considered as last financial year for “Net Worth”

and “Working Capital” calculations as specified in Financial BEC. Wherever, the bid

closing date is after 30th September of the relevant financial year, bidder has to

compulsorily submit the audited financial results for the immediate preceding

financial year.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-3A

FORMAT FOR CHARTERED ACCOUNTANT* CERTIFICATE FOR FINANCIAL

CAPABILITY OF THE BIDDER

We have verified the Annual Accounts and other relevant records of

M/s……………………………… (Name of the bidder) and certify the following

A. ANNUAL TURNOVER OF LAST 3 YEARS:

Year Amount (Currency)

Year 1:

Year 2:

Year 3:

B. FINANCIAL DATA FOR LAST AUDITED FINANCIAL YEAR :

Description Year _____

Amount (Currency)

1. Current Assets

2. Current Liabilities

3. Working Capital (Current

Assets-Current liabilities)

4. Net Worth (Paid up share

capital and Free Reserves &

Surplus)

Name of Audit Firm/ Chartered Accountant [Signature of Authorized Signatory]

Date: Name:

Designation:

Seal:

Membership no.

Instructions:

1. The financial year would be the same as one normally followed by the bidder for its

Annual Report.

2. The bidder shall provide the audited annual financial statements as required for this

Tender document. Failure to do so would result in the Proposal being considered as

non-responsive.

3. For the purpose of this Tender document, (i) Annual Turnover shall be “Sale value/

Operating Income” (ii) Working Capital shall be “Current Assets less Current

liabilities” and (iii) Net Worth shall be “Paid up share capital and Free Reserves &

Surplus”


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-4 PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY

(To be stamped in accordance with the Stamp Act)

Ref............... Bank Guarantee No.........

Date......................

To,





Dear Sir(s),

In accordance with Letter Inviting Tender under your reference No___________

M/s.______________________________ having their Registered / Head Office at

_________________________ (hereinafter called the Tenderer) wish to participate in the said

tender for _____________________________________. As an irrevocable Bank Guarantee

against Earnest Money for the amount of ______________ is required to be submitted by the

Tenderer as a condition precedent for participation in the said tender which amount is liable to

be forfeited on the happening of any contingencies mentioned in the Tender Document.

We, the _______________________________Bank at _____________________________

having our Head Office _______________________________________ (Local Address)

guarantee and undertake to pay immediately on demand without any recourse to the tenderers by

GAIL (India) Ltd., the amount________________________________ without any reservation,

protest, demur and recourse. Any such demand made by GAIL, shall be conclusive and binding

on us irrespective of any dispute or difference raised by the Tenderer.

This guarantee shall be irrevocable and shall remain valid up to ____________ [this date

should be 5 months after the date finally set out for closing of tender]. If any further

extension of this guarantee is required, the same shall be extended to such required period on

receiving instructions from M/s._________________________________________ whose

behalf this guarantee is issued.

In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this

___________day of ____________200 __at____________.

Witness:

(Signature) (Signature)

(Name) (Name)

(Official Address) Designation with Bank Stamp

Attorney as per Power of Attorney No.________

Date:________________________


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


INSTRUCTIONS FOR FURNISHING BID SECURITY BANK GUARANTEE

1. The Bank Guarantee by bidders will be given on non-judicial stamp paper as per

stamp duty applicable. The non-judicial stamp paper should be in the name of the

issuing bank. In case of foreign bank, the said banks guarantee to be issued by its

correspondent bank in India on requisite non-judicial stamp paper.

2. The expiry date as mentioned in bid document should be arrived at by adding 2

months to the date of expiry of the bid validity unless otherwise specified in the Bid

Documents.

3. The bank guarantee by bidders will be given from bank as specified in ITB

4. A letter from the issuing bank of the requisite Bank Guarantee confirming that said

bank guarantee /all future communication relating to the Bank Guarantee shall be

forwarded to the Employer at its address as mentioned at ITB.

5. Bidders must indicate the full postal address of the bank along with the bank’s E-

mail/ Fax/. From where the earnest money bond has been issued.

6. If a bank guarantee is issued by a commercial bank, then a letter to Employer

confirming its net worth is more than Rs.1,000,000,000/- (Rupees one hundred

crore) or equivalent along with a documentary evidence.

Bank Details of GAIL (India) Limited

Bank Account No. 32849362991

Type of Account Current Account

Name of the Bank State Bank of India

Complete Branch Address CAG Branch, Jawahar Vyapar Bhawan, 11th

& 12th Floor,

Tolstoy Marg, New Delhi -110001

RTGS IFSC Code SBIN0009996

NEFT IFSC Code SBIN0009996

MICR Code 110002201

Whether Bank is Having SFMS

facility? (Yes/No)

Yes


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


FORMAT F-4A [FORMAT FOR LETTER OF CREDIT FOR BID SECURITY]

To,

(Beneficiary)





Irrevocable and confirmed Letter of Credit No……………………………………

Amount : Rs.

Validity of this Irrevocable : ………………………………………… (In India)

Letter of Credit (2 months beyond validity of offer)

Dear Sir,

You are here by authorized to draw on………………….. (Name of Applicant with full

address) for a sum not exceeding……………………available by your demand letter (draft)

on them at sight drawn for…………………..Rs. accompanied by a certificate by GAIL

(India) Ltd., with the Tender No. duly incorporated therein, that one or more of the following

conditions has/have occurred, specifying the occurred condition(s) :

(i) The bidder withdraws its Bid during the period of Bid validity or any extension

thereof duly agreed by the Bidder.

(ii) The Bidder varies or modifies its Bid in a manner not acceptable to GAIL (India) Ltd.

during the period of bid validity or any extension thereof duly agreed by the Bidder.

(iii) The Bidder, having been notified of the acceptance of its Bids,

(a) Fails or refuses to execute the supply order/contract

(b) Fails or refuses to furnish the Contract Performance B.G. / Security as per Bid

Document.

(c) Fails to accept arithmetic corrections as per Bid Document conditions.

2. This Irrevocable Letter of Credit has been established towards Bid Security Tender

No………………for ……………….. (Item)

3. We hereby guarantee to protect the Drawers, Endorsers and bonafide holders from

any consequences which may arise in the event of the non-acceptance or non-payment

of Demand Letter (draft) in accordance with the terms of this credit.

4. This Credit is issued subject to the Uniform Customs and Practices for Documentary

Credits (1993 Revised) International Chamber of Commerce brochure No. 500.

5. Please obtain reimbursement as under:

………………………………………….

6. All foreign as well as Indian bank charges will be on the account of

M/s……………………… (Applicant)

FOR………………………..

Authorised Signature

(Original Bank)

Counter Signature


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-5 [LETTER OF AUTHORITY]

PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING AND

SUBSEQUENT NEGOTIATIONS/CONFERENCES

Ref. No. Date:

To,





Dear Sir,

We _____________________________________ hereby authorize following

representative(s) to attend Pre Bid Meeting, un-priced bid opening and price bid opening and

for any other correspondence and communication against above Bidding Document:

Name & Designation _______________________ Signature _________________

Name & Designation _______________________ Signature _________________

We confirm that we shall be bound by all commitments made by aforementioned authorised

representatives.

Yours faithfully,

For and on behalf of__________

Signature

Name & Designation

Note: This letter of authority should be on the letterhead of the bidder and should be

signed by a person competent and having the power of attorney to bind the bidder.

Not more than two persons are permitted to attend techno –commercial un-priced and

price bid opening.

Note: Bidder’s authorized executive is required to carry a copy of this authority letter

while attending the Pre-Bid Meeting, Un-priced bid opening and price bid

opening and submit the same to GAIL.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-6 [NO DEVIATION CONFIRMATION]

To,





Dear Sir,

We understand that any deviation/exception in any form may result in rejection of bid. We,

therefore, certify that we have not taken any exceptions/deviations anywhere in the bid and we

agree that if any deviation/exception is mentioned or noticed, our bid may be rejected.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-7 [CERTIFICATE]

To,





Dear Sir,

If we become a successful bidder and pursuant to the provisions of the Bidding Documents Fax

of Acceptance is issued to us, the following certificate shall be automatically enforceable:

“We agree and acknowledge that the Employer is entering into the Agreement solely on its own

behalf and not on behalf of any other person or entity. In particular, it is expressly understood

and agreed that the Government of India is not a party to the Agreement and has no liabilities,

obligations or rights there under. It is expressly understood and agreed that the Employer is

authorised to enter into Agreement, solely on its own behalf under the applicable laws of India.

We expressly agree, acknowledge and understand that the Employer is not an agent,

representative or delegate of the Government of India. It is further understood and agreed that

the Government of India is not and shall not be liable for any acts, omissions, commissions,

breaches or other wrongs arising out of the Agreement. Accordingly, we hereby expressly

waive, release and forego any and all actions or claims, including cross claims, VIP claims or

counter claims against the Government of India arising out of the Agreement and covenants not

to sue to Government of India as to any manner, claim, cause of action or things whatsoever

arising of or under the Agreement.”


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT-F 8

FOR DETAILS OF SIMILAR SUPPLY OF GOODS / SERVICES / WORKS IN PAST

SEVEN YEARS

S.

No. Description

of the Goods

LOA/PO/WO No. and date

Full Postal Address & phone nos. of Client.

Name, designation and address of Engineer/

Officer-in-Charge (for cases other

than purchase)

Value of Contract /

Order (Specify Currency Amount)

Date of Commencement

of supply of goods

Scheduled Delivery Schedule

Date of Actual Supply

Reasons for delay

in execution,

if any

(1) (2) (3) (5) (6) (7) (8) (9) (10)

Pl refer instruction


Date: Name:

Designation:

Seal:

Instructions:

(i) Documentary evidence required for meeting the stipulated Technical Bid

Evaluation Criteria (BEC) of bidding document.

(ii) Copies of Letter of awards/ Order/ Work Orders and or IRN/Proof of delivery

etc. to be enclosed.

(iii) The Supply/Work/Services completed earlier than Seven years need not be

indicated here.

(iv) The list of Supply, not of similar nature need not be indicated here. Failing to

comply aforementioned instructions may lead to rejection of bid.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-9

PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE

GUARANTEE (ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)

To,





Dear Sirs,

M/s ___________________________________________________ have been awarded the

work of _____________________________________________________ for GAIL (India)

Limited, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi / GAIL (India) Limited, 17th Floor,

GAIL Jubilee Tower, B-35-36, Sector-1, NOIDA, – 201301, Dist. Gautam Budh Nagar, Uttar

Pradesh (India).

The contracts conditions provide that the CONTRACTOR shall pay a sum of Rs.___________

(Rupees) ______________as full Contract Performance Guarantee in the form therein

mentioned. The form of payment of Contract Performance Guarantee includes guarantee

executed by Nationalised Bank, undertaking full responsibility to indemnify GAIL (INDIA)

LTD., in case of default.

The said M/s _______________________________________________ have approached us

and at their request and in consideration of the premises we having our office at

______________________________ have agreed to give such guarantee as hereinafter

mentioned.

a. We ____________________________________________________________ hereby

undertake and agree with you that if default shall be made by

M/s__________________________________ in performing any of the terms and

conditions of the tender or in payment of any money payable to GAIL ( INDIA) LTD.,

we shall on demand pay without any recourse to the contractor to you in such manner as

you may direct the said amount of _____________________________ only or such

portion thereof not exceeding the said sum as you may from time to time require.

b. You will have the full liberty without reference to us and without affecting this

guarantee, postpone for any time or from time to time the exercise of any of the powers

and rights conferred on you under the contract with the said

___________________________________ and to enforce or to forbear from endorsing

any powers or rights or by reason of time being given to the said

__________________________ which under law relating to the sureties would but for

provision have the effect of releasing us.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


c. Your right to recover the said sum of ____________________________________

(_______________________________________) from us in manner aforesaid will not

be affected or suspended by reason of the fact that any dispute or disputes have been

raised by the said M/s.___________________________ and/or that any dispute or

disputes are pending before any officer, tribunal or court.

d. The guarantee herein contained shall not be determined or affected by the liquidation or

winding up dissolution or changes of constitution or insolvency of the said but shall in

all respects and for all purposes be binding and operative until payment of all money due

to you in respect of such liabilities is paid.

e. This guarantee shall be irrevocable and shall remain valid upto______________, if any

further extension of this guarantee is required; the same shall be extended to such

required period on receiving instruction from M/s.

______________________________________on whose behalf this guarantee is issued.

f. The Bank Guarantee’s payment of an amount is payable on demand and in any case

within 48 hours of the presentation of the letter of invocation of Bank Guarantee.

Should the banker fail to release payment on demand, a penal interest of 18% per

annum shall become payable immediately and any dispute arising out of or in relation

to the said Bank Guarantee shall be subject to the jurisdiction of Delhi Courts.

g. We have power to issue this guarantee in your favour under Memorandum and Articles

of Association and the undersigned has full power to do under the Power of Attorney

dated ___________ granted to him by the Bank.

Yours faithfully,

___________________________Bank

By its Constituted Attorney

Signature of a person duly authorised to

sign on behalf of the Bank.

INSTRUCTIONS FOR FURNISHING CONTRACT PERFORMANCE GUARANTEE

1. The Bank Guarantee by successful bidder(s) will be given on non-judicial stamp

paper as per stamp duty applicable. The non-judicial stamp paper should be in name

of the issuing bank. In case of foreign bank, the said bank guarantee to be issued by

its correspondent bank in India on requisite non-judicial stamp paper and place of bid

to be considered as Delhi.

2. The bank guarantee by bidders will be given from bank as specified in ITB.

3. A letter from the issuing bank of the requisite Bank Guarantee confirming that said

bank guarantee and all future communication relating to the Bank Guarantee shall be

forwarded to Employer

4. If a bank guarantee is issued by a commercial bank, then a letter to Owner confirming

its net worth is more than Rs. 1,000,000,000/- (Rupees one hundred Crores) or its

equivalent in foreign currency along with documentary evidence.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-10 [PF REGISTRATION]

To,





Dear Sir,

We hereby confirm that the following PF Account is under operation and shall be used for all

PF related activities for the labour engaged by us for the Facility (if awarded to us).

PF REGISTRATION NO. :

DISTRICT & STATE :


Date: Name:

Designation:

Seal:

Note: Bidder shall submit copy of valid PF / EPF Registration certificate.


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-11[CHECK LIST]

Bidders are requested to duly fill in the checklist. This checklist gives only certain important

items to facilitate the bidder to make sure that the necessary data/information as called for in

the bid document has been submitted by them along with their offer. This, however, does not

relieve the bidder of his responsibilities to make sure that his offer is otherwise complete in

all respects.

Please ensure compliance and tick () against following points:

S. NO. DESCRIPTION STATUS

1.0 Signing and stamping each sheet of offer, original bid document

including drawings, addendum (if any)

2.0 Confirm that the following details have been submitted in the

Un-priced part:

a) Covering Letter, Letter of Submission

b) Bid Security / EMD and Tender Fee

c) Signed and stamped original copy of bid document along

with drawings and addendum (if any)

d) Power of Attorney in the name of person signing the bid

e) Bidder’s declaration that they are not under any liquidation,

court receivership or similar proceedings.

f) Bidder’s declaration that they are not put on banned /

holiday by GAIL or its PMC or banned by any Government

Department / Public sector.

g) EPF Registration Certificate in case of Domestic Bidder

h) Undertaking that contents of Bid Document have not been

altered or modified (For only those Bidders who have

downloaded the Bid Document from the GAIL website )

3.0 Confirm that all forms are enclosed with the bid duly signed

by authorised person(s)

4.0 Confirm that the price bid has been duly filled in for each

item, signed and stamped on each page separately

5.0 Confirm that proper page nos. have been given in sequential

way in all the documents submitted along with your offer

with Index.


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S. NO. DESCRIPTION STATUS

6.0 Confirm that any correction in the Un-priced part has been

initialled and stamped by the authorized person.

7.0 Confirm that any correction in the “Price Part” part has been

signed in full and stamped by the authorized person.

8.0 Confirm that prices in requisite formats strictly complying

with the requirements have been submitted in price bid.

9.0 Confirmation that no deviations are taken against

commercial and technical specifications of the bid

document.

10.0 Confirm that annual reports for last three financial years &

duly filled in Format F-3A are enclosed in the offer for

financial assessment.

11.0 Confirm that copies of documents establishing the bidder’s

eligibility are enclosed.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-12 [PROFORMA FOR CONTRACT AGREEMENT]

FOA No. GAIL / Dated _________

Contract Agreement for the work of ___________ of GAIL (India) Limited made on

_______ between (Name and Address) __________, hereinafter called the

“CONTRACTOR” (which term shall unless excluded by or repugnant to the subject or

context include its successors and permitted assignees) of the one part and GAIL (India)

Limited hereinafter called the “EMPLOYER” (which term shall, unless excluded by or

repugnant to the subject or context include its successors and assignees) of the other part.

WHEREAS

A. The EMPLOYER being desirous of having provided and executed certain work

mentioned, enumerated or referred to in the Tender Documents including Letter

Inviting Tender, General Tender Notice, General Conditions of Contract, Special

Conditions of Contract, Specifications, Drawings, Plans, Time Schedule of

completion of jobs, Schedule of Rates, Agreed Variations, other documents has called

for Tender.

B. The CONTRACTOR has inspected the SITE and surroundings of WORK specified in

the Tender Documents and has satisfied himself by careful examination before

submitting his tender as to the nature of the surface, strata, soil, sub-soil and ground,

the form and nature of site and local conditions, the quantities, nature and magnitude

of the work, the availability of labour and materials necessary for the execution of

work, the means of access to SITE, the supply of power and water thereto and the

accommodation he may require and has made local and independent enquiries and

obtained complete information as to the matters and thing referred to, or implied in

the tender documents or having any connection therewith and has considered the

nature and extent of all probable and possible situations, delays, hindrances or

interferences to or with the execution and completion of the work to be carried out

under the CONTRACT, and has examined and considered all other matters,

conditions and things and probable and possible contingencies, and generally all

matters incidental thereto and ancillary thereof affecting the execution and

completion of the WORK and which might have influenced him in making his tender.

C. The Tender Documents including the Notice Letter Inviting Tender, General

Conditions of Contract, Special Conditions of Contract, Schedule of Rates, General

Obligations, SPECIFICATIONS, DRAWINGS, PLANS, Time Schedule for

completion of Jobs, Letter of Acceptance of Tender and any statement of agreed

variations with its enclosures copies of which are hereto annexed form part of this

CONTRACT though separately set out herein and are included in the expression

“CONTRACT” wherever herein used.

AND WHEREAS


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The EMPLOYER accepted the Tender of the CONTRACTOR for the provision and the

execution of the said WORK at the rates stated in the schedule of quantities of the work and

finally approved by EMPLOYER (hereinafter called the "Schedule of Rates") upon the terms

and subject to the conditions of CONTRACT.

NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED AND

DECLARED AS FOLLOWS:-

1. In consideration of the payment to be made to the CONTRACTOR for the WORK to

be executed by him, the CONTRACTOR hereby covenants with EMPLOYER that the

CONTRACTOR shall and will duly provide, execute and complete the said work and

shall do and perform all other acts and things in the CONTRACT mentioned or

described or which are to be implied there from or may be reasonably necessary for the

completion of the said WORK and at the said times and in the manner and subject to

the terms and conditions or stipulations mentioned in the contract.

2. In consideration of the due provision execution and completion of the said WORK,

EMPLOYER does hereby agree with the CONTRACTOR that the EMPLOYER will

pay to the CONTRACTOR the respective amounts for the WORK actually done by

him and approved by the EMPLOYER at the Schedule of Rates and such other sum

payable to the CONTRACTOR under provision of CONTRACT, such payment to be

made at such time in such manner as provided for in the CONTRACT.

AND

3. In consideration of the due provision, execution and completion of the said WORK

the CONTRACTOR does hereby agree to pay such sums as may be due to the

EMPLOYER for the services rendered by the EMPLOYER to the CONTRACTOR,

such as power supply, water supply and others as set for in the said CONTRACT and

such other sums as may become payable to the EMPLOYER towards the controlled

items of consumable materials or towards loss, damage to the EMPLOYER'S

equipment, materials construction plant and machinery, such payments to be made at

such time and in such manner as is provided in the CONTRACT.

It is specifically and distinctly understood and agreed between the EMPLOYER and

the CONTRACTOR that the CONTRACTOR shall have no right, title or interest in

the SITE made available by the EMPLOYER for execution of the works or in the

building, structures or work executed on the said SITE by the CONTRACTOR or in

the goods, articles, materials etc., brought on the said SITE (unless the same

specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have

or deemed to have any lien whatsoever charge for unpaid bills will not be entitled to

assume or retain possession or control of the SITE or structures and the EMPLOYER

shall have an absolute and unfettered right to take full possession of SITE and to

remove the CONTRACTOR, their servants, agents and materials belonging to the

CONTRACTOR and lying on the SITE.

The CONTRACTOR shall be allowed to enter upon the SITE for execution of the

WORK only as a licensee simpliciter and shall not have any claim, right, title or


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interest in the SITE or the structures erected thereon and the EMPLOYER shall be

entitled to terminate such license at any time without assigning any reason.

The materials including sand, gravel, stone, loose, earth, rock etc., dug up or excavated

from the said SITE shall, unless otherwise expressly agreed under this CONTRACT,

exclusively belong to the EMPLOYER and the CONTRACTOR shall have no right to

claim over the same and such excavation and materials should be disposed off on account

of the EMPLOYER according to the instruction in writing issued from time to time by the

ENGINEER-IN-CHARGE.

In Witness whereof the parties have executed these presents in the day and the year first above

written.

Signed and Delivered for and Signed and Delivered for and

on behalf of EMPLOYER. on behalf of the CONTRACTOR.

GAIL (India) Limited (Name of the Contractor)

_______________________________ ____________________________

_______________________________ ____________________________

Date: ___________ Date: ____________

Place: ___________ Place: ____________

IN PRESENCE OF TWO WITNESSES

1.___________________________ 1. ________________________

___________________________ ________________________

___________________________ ________________________

___________________________ ________________________

2.___________________________ 2. ________________________

___________________________ ________________________

___________________________ ________________________

___________________________ ________________________


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E-TENDER NO. 8000006927

FORMAT F-13

VENDOR PERFORMANCE EVALUATION PROCEDURE”

PLEASE REFER DOCUMENT NAMED

“VENDOR PERFORMANCE EVALUATION PROCEDURE”

ATTACHED SEPARATELY


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E-TENDER NO. 8000006927

FORMAT F - 14

[BRIEF SUMMARY OF AGREED TERMS & CONDITIONS]

Bidder M/s .............................

Offer Ref................................

This Questionnaire duly filled in should be returned along with each copy of Un-priced Bid.

Clauses confirmed hereunder should not be repeated in the Bid.

SL. NO. DESCRIPTION BIDDER'S

CONFIRMATION

1 It is noted that deviations to Terms & Conditions shall

lead to rejection of offer, as specified in the Bid

Document.

Confirmed

2 Ensure and confirm that prices quoted in ‘Schedule of

Rates (SOR), are inclusive of all costs and Taxes &

Duties excluding service tax as per Bid Document.

Confirmed

3 Confirm that the offer shall remain valid for acceptance

up to 03 months from Final Bid Due Date/Date of

Opening of Bids.

Confirmed

4 Bidder’s name and address

5 Confirm acceptance of contract completion period /

delivery period as per requirement Specified in Bid

Document.

Confirmed

6 Confirm that the contents of bidding document hosted in

GAIL e- tendering portal has not been changed/ modified/

altered by bidder.

Confirmed

7 Customer references and confirmation of requirements

wherever applicable are given in bid. Confirmed

8 Confirm complete technical literatures/ catalogues and

users reference list submitted along with offer, if any. Confirmed

9 Confirm acceptance of Price Reduction Schedule (PRS)

for delay in completion/ delivery as specified in the Bid

Document.

Confirmed

10 Confirm that in case of delay in completion / delivery

beyond Contractual Date, the invoice shall be submitted

for the amount duly reduced to the extent of PRS.

Confirmed

11 Confirm acceptance of Terms of Payment as specified in

the Bid Document. Confirmed


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12 Confirm quoted prices will remain firm and fixed till

complete execution of the order. Fax of Acceptance shall

be placed within offer validity as ‘Notification of Award

of Contract’

Confirmed

13 Confirm that Contract Performance Bank Guarantee

(CPBG) as per Bid Document shall be furnished within

15 days of Fax of Acceptance as per clause 34 of ITB.

Confirmed

14 a) Confirm acceptance in toto of the Terms &

Conditions contained in:

(i) Instructions to Bidders

(ii) General Conditions of Contract (GCC)

(iii) Special Conditions of Contract (SCC)

(iv) Scope of Work & technical details

(v) All other commercial documents /attachments of Bid

Document.

b) All the terms & conditions have been indicated in

this format and have not been repeated in the bid

elsewhere. It is noted that Terms & Conditions

indicated elsewhere including any printed Terms &

Conditions, shall not be considered by Owner.

Confirmed

15 Please furnish Bid Security details

a) Bid Security No. & Date

b) Value

c) Validity

d) Name of Bank

16 Indicate Name & Contact E-Mail/ Telephone

/Mobile/Fax No. of person(s) to whom queries, if any, are

to be addressed against your bid.

17 Owner reserves the right to make any change in the terms

& conditions of the Bid Document and to reject any or all

bids including those received late or incomplete.

Confirmed

18 Whether any of the Directors of Vendor is a relative of any

Director of Owner or the vendor is a firm in which any

Director of Owner or his relative is a Partner or the vendor

is a private company in which any director of Owner is a

member or Director.

Confirmed No relation

Bidder confirms that in case of conflicting version of various terms & conditions at different

places, the confirmation furnished as above shall be considered over-riding and final and any

other deviation indicated elsewhere shall be treated as redundant.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-15 [DECLARATION]

We confirm that we are not under any liquidation, court receivership or similar proceedings.

We also confirm that we have not been banned or delisted by any Government or Quasi

Government agencies of PSU. Further, we confirm that we have not been put on Holiday list

of GAIL or any of its PMC (i.e. M/s EIL, MECON, Tracabel & HRC Projects, Wood Group

Kenny).

We confirm that contents of Bid Document have not been altered or modified.


Date: Name:

Designation:

Seal:


TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941


E-TENDER NO. 8000006927

FORMAT F-16

INTEGRITY PACT

INTRODUCTION:

GAIL as one of its endeavour to maintain and foster most ethical and corruption free business

environment, have decided to adopt the Integrity Pact, a tool developed by the Transparency

International, to ensure that all activities and transactions between the Company (GAIL) and

its Counterparties (Bidders, Contractors, Vendors, Suppliers, Service Providers/Consultants

etc.) are handled in a fair and transparent manner, completely free of corruption.

Accordingly, an MOU on Integrity Pact has been signed on 23.07.2007 by GAIL with

Transparency International India.

Considering the above, the details mentioned at attached Annexure-1 are applicable as stated

in Instruction to Bidders of Bid Document in addition to the existing stipulation regarding

Corrupt and Fraudulent Practices.

The attached copy of the Integrity Pact at Annexure- 2 shall be included in the Bid submitted

by the bidder (to be executed by the bidder for all tenders of value Rs. 1 (One) crore and

above). In case a bidder does not sign the Integrity Pact, his bid shall be liable for rejection.


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ANNEXURE-1

Bidder is required to sign the Integrity Pact with GAIL as per format & terms and

conditions enclosed with tender. In case a bidder does not sign the Integrity Pact, his bid

shall be liable for rejection.

I COMMITMENTS AND OBLIGATIONS OF THE “COUNTERPARTY”

a) The Counterparty, directly or indirectly (through agent, consultant, advisor,

etc.), shall not pay any bribe/ influence or give undue/ unlawful benefit to

anyone to gain undue advantage in dealing with GAIL.

b) The Counterparty will not engage in collusion of any kind including price

fixation etc. with other Counterparts.

c) The counterparty will not pass GAIL’s confidential information to any third

party unless specifically authorized by GAIL in writing.

d) The Counterparties shall promote and observe best ethical practices within

their respective organizations.

e) The Counterparty shall inform the Independent External Monitor.

i) If it received any demand, directly or indirectly, for a bribe/ favour or

any illegal gratification/ payment / benefit;

ii) If it comes to know of any unethical or illegal payment / benefit;

iii) If it makes any payment to any GAIL associate.

f) The Counterparty shall not make any false or misleading allegations against

GAIL or its associates.

II VIOLATIONS & CONSEQUENCES:

a) If a Counterparty commits a violation of its Commitments and Obligations

under the Integrity Pact Programme during bidding process, their entire

Earnest Money Deposit/ Bid Security, would be forfeited and in addition, they

may be blacklisted from the GAIL business in future.

b) In case of violation of the Integrity pact by Counterparty after award of the

Contract, GAIL shall be entitled to terminate the Contract. GAIL would forfeit

the security deposits, encash the bank guarantee (s) and other payments

payable to Counterparty in such cases,

c) Subject to satisfaction of the Independent External Monitor, GAIL may ban/

blacklist/ put on holiday and exclude the Counterparty from future dealings

until GAIL is satisfied that the Counterparty shall not commit any such

violation in future.

d) In addition to above, GAIL reserves its right to initiate criminal proceedings

against the violating Counterparty, if the allegations by Counterparty are

found frivolous, untrue and misleading and may also impose exemplary cost

for the same.

e) The Counterparty will be entitled to claim as determined by the Independent

External Monitor, if the above (d) is found incorrect.


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INDEPENDENT EXTRNAL MONITORS (IEMS)

The following Independent External Monitors (IEMs) have been appointed by GAIL, in

terms of Integrity Pact (IP) which forms part of GAIL Tenders / Contracts.

(i) Shri V.K.Gupta (email id: [email protected] )

(ii) Shri Naresh Narad (email id: [email protected] )

(iii) Shri Anil Kumar (email id: [email protected] )

This panel is authorised to examine / consider all references made to it under this tender. The

bidder(s) , in case of any dispute(s) / complaint(s) pertaining to this tender may raise the issue

either with the designated tender issuing officer in GAIL or directly with the IEMs on the

panel c/o Chief Vigilance Officer, GAIL ( India) Limited, GAIL Bhawan, 16, Bhikaiji Cama

Place, R.K. Puram, New Delhi – 110066.





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E-TENDER NO. 8000006927

ANNEXURE-2

INTEGRITY PACT

(To be executed on plain paper)

Between GAIL (India) Limited, a Government of India Public Sector, (here-in-after

referred to as “Principal”).

AND

_________________________(here-in-after referred to as “The Bidder/ Contractor”).

(Principal and the Bidder / Contractor are here-in-after are referred to individually as

“Party” or collectively as “Parties”).

PREAMBLE

The Principal intends to award under laid down organizational procedures, contract/s for

DETAILED ROUTE SURVEY FOR JAGADISHPUR- HALDIA AND SPUR PIPELINES

IN THE STATE OF U.P, BIHAR, JHARKHAND, ODISHA AND WEST BENGAL.

The Principal values full compliance with all relevant laws and regulations, and the principles

of economic use of resources, and of fairness and transparency in its relations with its

Bidder/s and Contractor/s.

In order to achieve these goals, the Principal co-operates with the renowned International

Non-Governmental Organisation ‘Transparency International’ (TI). Following TI’s national

and international experience, the Principal will appoint an Independent External Monitor who

will monitor the tender process, the execution of the contract etc. for compliance with the

principles mentioned above.

Section 1 – Commitments of the Principal

1. The Principal commits itself to take all measures necessary to prevent corruption and

to observe the following Principles in this regard:-

i) No employee of the Principal, either in person or through family members,

including relatives, will in connection with the tender for or the execution of a

contract, demand or accept a promise for or accept for him/herself or for a

third person, any material or immaterial benefit to which he/she is not legally

entitled.

ii) The Principal shall, during the tender process treat all Bidders with equity. The

Principal undertakes and ensures that before and during the tender process

shall provide and share the same information to all Bidders and will not

provide to any Bidder confidential / additional information through which one

particular bidder could take an advantage in relation to the tender process or

the additional information through which one particular Bidder could take an

advantage in relation to the tender process or the contract execution.

iii) The Principal will exclude from the process all known prejudiced persons.


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2. If the Principal obtains information on the conduct of any of its employees which is a

criminal offence under the Anti-Corruption Laws of India, or if there be a substantive

suspicion in this regard, the Principal will inform its Vigilance Office and in addition

can initiate disciplinary actions.

Section 2 – Commitments and Undertakings by the Bidder/Contractor 1. The Bidder / Contractor commits and undertakes to take all measures necessary to

prevent malpractices & corruption. He commits himself to observe the following

principles during his participation in the tender process and during the contract

execution:

i) The Bidder / Contractor undertakes not to, directly or through any other

person or firm offer, promise or give or influence to any employee of the

Principal associated with the tender process or the execution of the contract or

to any other person on their behalf any material or immaterial benefit to which

he / she is not legally entitled in order to obtain in exchange any advantage of

any kind whatsoever during the tender process or during the execution of the

contract.

ii) The Bidder / Contractor undertakes not to enter into any undisclosed

agreement or understanding, whether formal or informal with other Bidders.

This applies in particular to prices, specifications, certifications, subsidiary

contracts, submission or non-submission of bids or any other action to restrict

competitiveness or to introduce cartelization in the bidding process.

iii) The Bidder / Contractor undertakes not to commit any offence under the

relevant Anti-corruption Laws of India. Further, the Bidder / Contractor will

not use improperly any information or document provided by the Principal as

part of the business relationship regarding plans, technical proposals and

business details, including information contained or transmitted electronically

for the purposes of competition or personal gain and will not pass the

information so acquired on to others.

iv) The Bidder / Contractor will, when presenting his bid undertakes to disclose

any and all payments made, is committed to or intends to make to agents,

brokers or any other intermediaries in connection with the award of the

contract.

2. The Bidder / Contractor will not instigate and allure third persons / parties to commit

offences outlined above or be an accessory to such offences.

Section 3 – Disqualification from tender process and exclusion from future contracts

If the Bidder, before the award of contract, has committed a transgression through a

violation of any provisions of Section 2 or in any other form so as to put his reliability

or credibility as Bidder into question, the Principal shall be entitled to disqualify, put

on holiday or blacklist the Bidder including from the future tender process or to

terminate the contract, if already signed, on that ground.


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1. If the Bidder / Contractor has committed a transgression through a violation of any

provisions of Section 2 so as to put his reliability or credibility into question, the

Principal shall be entitled to exclude including blacklist and put on holiday the Bidder

/ Contractor from entering into any GAIL future contract tender processes. The

imposition and duration of the exclusion will be determined by the severity of the

transgression. The severity will be determined by the Principal taking into

consideration the full facts and circumstances of each case particularly taking into

account the number of transgressions, the position of the transgressors within the

company hierarchy of the Bidder and the amount of the damage. The exclusion may

be imposed for a minimum period of 6 months and maximum of three years.

2. A transgression is considered to have occurred if the Principal after due consideration

of the available evidence, concludes that no reasonable doubt is possible.

3. The Bidder with its free consent and without any influence agrees and undertakes to

respect and uphold the Principal’s absolute rights to resort to and impose such

exclusion and further accepts and undertakes not to challenge or question such

exclusion on any ground, including the lack of any hearing before the decision to

resort to such exclusion is taken. This undertaking is given freely and after obtaining

independent legal advice.

4. Subject to the full satisfaction of the Principal, the exclusion of the Bidder /

Contractor could be revoked by Principal prematurely if the bidder / contractor can

prove that he has restored / recouped the damage caused by him and has installed a

suitable corruption prevention system in his organization.

Section 4 – Forfeiture of EMD / Security Deposits

1. If the Principal has disqualified the Bidder from the tender process prior to the award

in terms of Section 3, and during the execution of the contract, the Principal shall

forfeit earnest money deposit / bid security money, encash the bank guarantee

including due payments in addition to blacklisting or putting on holiday the bidder

and terminating the contract.

2. If the Principal has terminated the contract according to Section 3, or if the Principal

is entitled to terminate the contract according to Section 3, the Principal shall be

entitled to demand and recover from the Contractor liquidated damages equivalent to

Earnest Money Deposit / Security Deposit / Performance Bank Guarantee.

3. The bidder agrees and undertakes to pay the said amounts without protest or demur

subject only to condition that if the Bidder / Contractor can prove and establish that

the exclusion of the Bidder from the tender process or the termination of the contract

after the contract award has caused no damage or less damage than the amount of the

liquidated damages, the Bidder / Contractor shall compensate the Principal only to the

extent of the damage in the amount proved.


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Section 5 – Previous transgression

1. The Bidder swears on oath that no previous transgression has occurred during the last

three years with any other Company in any country conforming to the TI approach or

including with any other Public Sector Enterprise / Undertaking in India that could

justify his exclusion from the tender process.

2. If the Bidder makes incorrect statement on this subject, he shall be disqualified from

the tender process or the contract, if already awarded, could be liable to be terminated

on this ground.

Section 6 – Equal treatment to all Bidders / Contractors / Subcontractors

1. The Bidder / Contractor undertakes to demand from all its sub-contractors, if any, an

undertaking and commitment in conformity with this Integrity Pact, and to submit it

to the Principal before signing of the contract.

2. The Principal will enter into agreements with similar conditions, as stipulated herein,

with all Bidders, Contractors and Subcontractors.

3. The Principal shall disqualify from the tender process all Bidders who do not sign this

Pact or violate any of its provisions.

Section 7 – Criminal charges against violating Bidders / Contractors / Sub-contractors If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of

an employee or a representative or an associate of a Bidder, Contractor or Subcontractor

which constitutes corruption, or if the Principal has substantive suspicion in this regard, the

Principal will inform the Vigilance Office / Department for initiating appropriate action for

above.

Section 8 –Independent External Monitor / Monitors 1. The Principal appoints competent and credible external independent Monitor for this

Pact. The task of the Monitor is to review independently and objectively, whether and

to what extent the parties comply with the obligations under this agreement.

2. The Monitor is not subject to any instructions by the representatives of the parties and

performs his functions neutrally and independently. He reports to the Chairperson of

the Board of the Principal.

3. The Contractor accepts that the Monitor has the right to access without restriction to

all Project documentation of the Principal including that provided by the Contractor.

The Contractor will also grant the Monitor, upon his request and demonstration of a

valid interest, unrestricted and unconditional access to his project documentation. The

same is applicable to Sub-contractors. The Monitor is under contractual obligation to

treat the information and documents of the Bidder / Contractor / Sub-contractor with

confidentiality.

4. The Principal will provide to the Monitor sufficient information about all meetings

among the parties related to the Project provided such meetings could have an impact

on the contractual relations between the Principal and the Contractor. The parties

offer to the Monitor the option to participate in such meetings.


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5. As soon as the Monitor notices, or believes to notice, a violation of this agreement he

will so inform the Management of the Principal and request the Management to

discontinue or heal the violation or to take other relevant action. The monitor can in

this regard submit non-binding recommendations. Beyond this, the Monitor has no

right to demand from the parties that they act in a specific manner, refrain from action

or tolerate action. However, the Independent External Monitor shall give an

opportunity to the bidder / contractor to present its case before making its

recommendations to the Principal.

6. The Monitor will submit a written report to the Chairperson of the Board of the

Principal within 8 to 10 weeks from the date of reference or intimation to him by the

‘Principal’ and should the occasion arise, submit proposals for taking corrective

measures.

7. Monitor shall be entitled to compensation by the Principal on the same terms &

conditions as being extended to/provided to Outside Expert Committee Members of

ONGC.

8. If the Monitor has reported to the Chairperson of the Board a substantiated suspicion

of an offence under relevant Anti-Corruption laws of India, and the Chairperson has

not, within reasonable time, taken visible action to proceed against such offence or

reported it to the Vigilance Office, the Monitor may also transmit this information

directly to the Central Vigilance Commissioner, Government of India.

9. The word ‘Monitor’ would include both singular and plural.

10. Independent External Monitor shall be required to maintain confidentiality of the

information acquired and gathered during their tenure / role as Independent Monitor.

Any breach in this regard would be subject to the legal judicial system of India.

11. The Independent External Monitors shall be responsible to oversee the

implementation of Integrity Pact Program to prevent corruption, bribes or any other

unethical practices in the GAIL. However, Monitor(s) shall be personally and

severally be liable for any action or suit brought by Bidder / Contractor / against the

Monitor, in case the findings of Independent Monitor is / are found incorrect or

biased or prejudiced.

12. Independent External Monitor(s) shall be required to furnish an Undertaking and

shall disclose before taking any assignment that he / she has no interest in the matter

or connected with the party (bidder / contractor) in any manner.

Section 9 – Pact Duration

The provisions of this Pact shall come into effect from the date of signing of this Pact by the

both parties. It expires for the Contractor 12 months after the last payment under the

respective contract, and for all other Bidders 6 months after the contract has been awarded.

If any claim is made / lodged by either party during this time, the same shall be binding and

continue to be valid despite the lapse of this pact as specified above, unless it is

discharged/determined by the Chairperson of the Principal.


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Section 10 – Miscellaneous provisions

1. This agreement is subject to Indian Law. Place of performance and jurisdiction is the

Registered Office of the Principal, i.e. New Delhi. The Arbitration clause provided in

main tender document / contract shall not be applicable for any issue / dispute arising

under Integrity Pact.

2. Changes and supplements as well as termination notices, if any, need to be made in

writing. Side agreements have not been made.

3. If the Contractor / Bidder is a partnership concern or a consortium, this agreement

must be signed by all partners or consortium members.

4. In case any or several of the provisions of this agreement turn out to be void, the

remainder of this pact shall remain valid. The parties to this pact however, shall strive

to come to an agreement to their original intentions in such a case.

------------------------------------------- -----------------------------------------------

(Name & Designation) (Name & Designation)

For the Principal For the Bidder/Contractor

Place ------------------------------------ Witness 1: -----------------------------

Date ----------------------------------- Witness 2: -----------------------------


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E-TENDER NO. 8000006927

FORMAT F-17

ENTERPRISE’S INFORMATION WITH RESPECT TO THE

MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006

(APPLICABLE FOR INDIAN BIDDERS ONLY)

Bidder may be aware that a new Act “Micro, Small and Medium Enterprises Development

Act 2006” (‘MSMED’) has come into force from 2 October 2006, which has repeated the

provisions of the old Act regarding Small Scale Industrial undertakings.

As per the MSMED Act, enterprises engaged in the manufacture/production of goods or

rendering/providing of services are to be classified into Micro, Small and Medium enterprises

based on the investment in plant and machinery/equipment.

The term enterprises stated in the above paragraph includes Proprietorship, Hindu undivided

family, Association of persons, Cooperative Society, Partnership firms, undertaking or any

other legal entity.

For the ready reference the definition of Micro, Small and Medium enterprises is given

below:

Classification of enterprises engaged in:

a) manufacture or production of goods pertaining to any industry specified in the

First Schedule to the Industries (Development and Regulation) Act 1951 as

Nature of enterprise Investment in plant & machinery (#)

Micro Does not exceed INR 25 Lac

Small More than INR 25 Lac but does not exceed INR 5 Crores

Medium More than INR 5 Crore but does not exceed INR 10 Crores

b) providing or rendering services

Nature of Enterprise Investment in equipment

Micro Does not exceed INR 10 Lac

Small More than INR 10 Lac but does not exceed INR 2 Crores

Medium More than INR 2 Crore but does not exceed INR 5 Crores

(#) In calculating the investment in plant & machinery, the cost of pollution control,

research and development, industrial safety devices and such other items as may be

specified will be excluded

(I) Based on the investment criterion mentioned above, Bidder to confirm whether

their enterprise is a Micro/Small/Medium enterprise as follows:

“We (Bidder) confirm that we are a micro /small / medium enterprise under the

MSMED Act 2006.” (Please strike off whichever status is not applicable)


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Please note that if Bidder do not provide the above confirmation in Bidding

Document then it will be presumed that they do not qualify as a micro or small

enterprise under the MSMED Act 2006.

(II) Further, with respect to micro and small enterprises, the MSMED Act defines the

term ‘supplier’ as an enterprise which has filed a memorandum with the authority

specified by the respective State Government.

If the Bidder is a micro / small enterprise and have filed a memorandum with the specified

authority, then Bidder to confirm the following:

“We (Bidder) are a supplier within the definition of section 2(n) of the MSMED Act

________ (Yes/No).”

If the response to the above is ‘Yes”, Bidder to provide document as specified in clause

no. 43 of ITB.

If the confirmation is not furnished in Bidding Document, it will be presumed that the

Bidder is not a supplier under the MSMED Act. Further if Bidder do not provide the

evidence in terms of the EM, Bidder will not be considered as a supplier.


Date: Name:

Designation:

Seal:


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E-TENDER NO. 8000006927

FORMAT F-18[MANDATE FORM]

Real Time Gross Settlement (RTGS)/ National Electronic fund transfer (NEFT)

1. Vendor/customer Name:

2. Vendor/customer Code:

3. Vendor /customer Address:

4. Vendor/customer e-mail id:

5. Particulars of bank account

a) Name of Bank:

b) Name of branch:

c) Branch code:

d) Address:

e) Telephone number:

f) Type of account (current/saving etc):

g) Account Number:

h) RTGS IFSC code of the balk branch:

i) NEFT IFSC code of the bank branch:

J) 9 digit MICR code:

We hereby authorize GAIL(India) Limited to release any amount due to me/us in the bank

account as mentioned above. I / We hereby declare that the particulars given above are

correct and complete. If the transaction is delayed or lost because of incomplete or incorrect

information, we would not hold the GAIL (India) Limited responsible

----------------------------------

(Signature of vendor/ customer)

BANK CERTIFICATE

We certify that ----------------------- has an Account no --------------------------- with us and we

confirm that the details given above are correct as per our records.

Bank stamp

Date (Signature of authorized officer of bank)


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E-TENDER NO. 8000006927

FORMAT F-19

ACKNOWLEDGEMENT CUM CONSENT LETTER

(On receipt of tender document/information regarding the tender, Bidder shall

acknowledge the receipt and confirm his intention to bid or reasons for non-

participation against the enquiry/ tender through e- mail/fax to concerned executive

who issued the tender, by filling up the Format)

To,





SUB.: E-TENDER NO. 8000006927 FOR DETAILED ROUTE SURVEY FOR

JAGADISHPUR- HALDIA AND SPUR PIPELINES IN THE STATE OF U.P,

BIHAR, JHARKHAND, ODISHA AND WEST BENGAL Hiring of Services for

Dear Sir,

We hereby acknowledge receipt of a complete set of bidding document along with enclosures

for subject item/ job and / or the information regarding the subject tender.

- We intend to bid as requested for the subject item/ job and furnish following details

with respect to our quoting office:-

Postal Address with Pin

Code

: __________________________________________________

Telephone Number : __________________________________________________

Fax Number : __________________________________________________

Contact Person : __________________________________________________

E-mail Address : __________________________________________________

Mobile No. : __________________________________________________

Date : __________________________________________________

Seal / Stamp : __________________________________________________

- We are unable to bid for the reasons given below:-

Reasons for non submission of bid: _______________________________________

Agency Name : __________________________________________________

Signature : __________________________________________________

Name : __________________________________________________

Designation : __________________________________________________

Date : __________________________________________________

Seal / Stamp : __________________________________________________


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SECTION III

GENERAL CONDITIONS OF CONTRACT

(GCC-WORKS)

E-TENDER NO. 8000006927


“GCC-WORKS”

ATTACHED IN COLLABORATION FOLDER


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SECTION IV

SCOPE OF WORK

E-TENDER NO. 8000006927


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CONTENTS

Sl. No. DESCRIPTION

1.0 PROJECT DESCRIPTION

2.0 OBJECTIVES

3.0 SCOPE OF WORK

4.0 CHECK - LIST

5.0 SCOPE OF SUPPLY

6.0 CONTRACTOR’S RESPONSIBILITY

7.0 GAIL’S OBLIGATION

8.0 DOCUMENTS AND DATA SUBMISSION

9.0 SPECIFICATIONS IN TENDER


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1.0 PROJECT DESCRIPTION

GAIL (India) Limited is planning to carryout detailed route survey for its upcoming

Jagadishpur-Haldia pipeline project as per the following details:

I) Haldia-Phulpur main pipeline – 950 Km.: This includes main pipeline from Haldia

in West Bengal to Phulpur in UP via Bihar & Jharkhand covering Durgapur, Bokaro

and Varanasi with gas source point at Asansol.

II) Spur lines for the state of UP,Bihar, Jharkhand & West Bengal – 1125 Km.: This

includes Spur lines to Gorakhpur in UP; Barauni, Patna etc. in Bihar; Ranchi,

Jamshedpur etc. in Jharkhand and Kolkata, Sagardighi and Katwa in West Bengal.

III) Connectivity from Ranchi to Angul in Odisha: This includes survey for

connectivity from Ranchi to Angul in Odisha which is about 400 Km.

Accordingly, the total tentative length of pipelines for this project for which survey is

required to be carried out is 2475 Km.

The proposed pipeline survey is to be carried out through least problematic route including

possibility of laying in RoW of NH. Route selection to be done to connect maximum load

centres. Identification of Corporate Social Responsibility (CSR) requirement of respective

areas. Also identification of disturbed areas en-route.

2.0 OBJECTIVES

The main objectives of the DGPS based detailed pipeline route survey are as follows:

i. Obtaining topographical details along the pipeline route after physical

verification of most optimized route and collecting information about the

existing facilities, development plans, restricted areas etc. located along and in

the vicinity of the proposed pipeline route.

ii. Obtaining details regarding development needs of community in the

surrounding area of proposed route that can be considered under GAIL’s

Corporate Social Responsibility (CSR) scheme.

iii. Obtaining details of socio political condition in the surrounding area of

proposed route.

iv. Determination of GPS based population density survey along the proposed

pipeline routes and preparing .shp files.

v. Obtaining soil stratification, soil resistivity data along the route.

vi. Collection of revenue maps, latest ownership of land with Part / Hissa details,

collection of FMB (Field Measurement Book) preparation of cadastral maps

along the pipeline route including preparation of 3(1) schedule for submission


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to MoPNG in hard copies as well as in soft copies (In English & Hindi

languages both).

vii. Identification of Govt. land along pipeline route (if any).

viii. Obtaining details of crossings en-route pipeline with name and complete

address of concerned state / central govt. authorities under whom the crossing

locations falls.

ix. Obtaining details of Forest land including road side forests en-route of

Pipeline and its Classification (Social/Protected/Reserved), with name and

complete address of concerned state / central govt. authorities under whom the

forest locations falls & details of National Park / Sanctuary within a radius of

10 Km of pipeline route. Also, details of CRZ to be obtained.

x. Obtaining Geospatial features of the area [such as District /Taluk / Village

details, Roads (NH, SH & other major/minor roads), Police station, Hospital

etc.] so as to visually represent the geographical locations along with Source

of Gas supply & existing customers.

xi. Obtaining pipeline Point-of-Interest (POI) information as per Annexure-I

along the pipeline Right of Use (RoU) such as Turning points (TP), Pipeline

Crossings etc.

xii. Development of Geographical & Land information system (GIS & LIS) for the

pipeline route as per the requirements of the tender.

3.0 SCOPE OF WORK

Scope of work for detailed pipeline route survey shall include, but not limited to the

following (the work described herein shall be carried out as per applicable technical

specifications of the tender documents):

3.1 Table top study / Reconnaissance Survey:

Carrying out table top based on the Latest Survey of India Maps / Satellite Images of

the area / Development plan of the areas as received from concerned Authority. The

reconnaissance survey to be carried out for different options of routes (min. 02)

wherever possible and critical evaluation of route to be done considering survey

efficiency. Techno-commercial feasible route shall be properly mentioned in the

reconnaissance survey report for approval of GAIL. The Contractor has to submit at

least (02) distinct routes for the pipeline. However, if there is no possibility of

alternate reconnaissance survey route, unwanted efforts to generate optional routes

may be avoided.

3.2 Identifying critical areas:

Identifying and establishing the extent of environmentally / ecologically sensitive

areas such forest, Wild Life Sanctuaries, National Park, CRZ (Coastal Regulation


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Zone) Area including classification of area such as CRZ-I, II, III, IV or V, Area under

acquisition for mining activity, plantations etc. including obtaining information

regarding type of forest (reserved/protected/social), type of plantation etc. in

consultation with the concerned authorities. However, all efforts should be made to

avoid these areas to the maximum extent possible.

3.2.1 Collection of data by way of survey for CRZ area and preparation of standard map in

desired pattern and details thereof in requisite format so as to obtain permission from

concerned authorities to lay the pipeline in CRZ area. Drawings & details to be

submitted in 08 sets.

3.2.2 Same as above but for Wild Life Sanctuary. Drawings & details for this also to be

submitted in 08 sets.

3.3 Collection of development plans along the proposed pipeline route from various

agencies having jurisdiction thereof.

3.4 Establishing the areas where:

a. Difficulty is expected in mobilization of pipeline construction equipment.

b. RoU is likely to be restricted due to built up areas/habitation.

c. Areas earmarked for future developments.

3.5 Obtaining permissions for carrying out pipeline route survey work from the concerned

authorities.

3.6 Detailed Engineering Survey:

A) Contractor has to deploy sufficient survey teams so as to complete the work in

schedule time. However number of survey teams to be deployed as per

following:

1) To carry out detailed survey for minimum 20 Km per day.

2) To carry out cadastral survey simultaneously for minimum 20 Km per

day. This includes collection of village maps, ownership details and

other revenue records etc.

\In case progress of work as above is not achieved then, number of teams have

to be increased by the contractor as directed by EIC.

B) Carrying out detailed route survey work for the entire route of the proposed

pipelines as established by Contractor and approved by GAIL. Detailed route

survey works shall be carried out in accordance with technical specifications

including detailed study of crossings like Railways, Roads, Rivers, Canals,

Forest Areas and Hilly Terrains etc. Survey shall also cover an area of 50

Mtrs. on either side of centreline of surveyed route. The survey shall also

include locating all existing underground pipeline(s), utilities such as water

line sewer line etc. using cable / pipeline locators etc. and plotting the same on

alignment sheets etc.


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3.7 CSR Details & Socio political condition:

Contractor to engage an agency for obtaining demographic details & developmental

needs of community in the surrounding area en-route proposed pipeline. These details

are required for consideration under GAIL’s Corporate Social Responsibility (CSR)

scheme. Also obtaining details of socio political conditions in the surrounding area of

proposed route as per following:

a) General idea of community residing in the area

b) Available infrastructure Vs requirement (gap analysis)

c) Level of education

d) Population and households

e) Occupation & source of income

3.8 Carrying out soil investigation / soil stratification along the proposed pipeline route

including road & water crossing as per specification enclosed with Tender.

3.9 Collection of soil samples from bore holes for visual classification of soil as per

specifications in the tender and submission of reports.

3.10 Carrying out GPS based Population Density Survey (PDI). Preparation and

submission of reports as per Scope of work, specifications and instructions of

Engineer-In-Charge. The work also includes submission of data in .shp file to be

used for GIS mapping.

3.11 Carrying out corrosion survey including measurement of soil resistivity, chemical

analysis of soil / water as per specification in the tender for Corrosion Survey. The

test to be carried out through govt. authorized labs and collection of related data along

the pipelines route and submission of lab reports.

3.12 Cadastral Survey: Carrying out cadastral survey work as per specification for the

proposed pipeline route.

A) Contractor has to mobilise Cadastral survey team from the beginning itself so

that details related with RoU are obtained well in time.

B) Proposed RoU is of 30 Mtrs. width, hence the Cadastral survey shall be

carried out covering a corridor of 30 Mts., unless otherwise specific

instruction is given regarding change in ROU width. In restricted area, the

width of RoU will be decided in consultation with the concerned authorities

and as per respective Government regulations/laws. Accordingly, land

schedule to be submitted for preparation of RoU notifications along the entire

length.

C) All the latest revenue and other related records / maps duly authenticated by

concerned revenue authorities of respective Village/Tehsil/District, Field

Measurement Book (FMB) as well as forms required for carrying out this

survey shall be arranged by the Contractor at his own cost and responsibility.


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The Contractor shall digitize all such maps, data/records and mark the pipeline

route on maps with the following details.

- Land schedules giving the survey numbers, area and details of owners

as per the latest official revenue records. The Detail shall be provided

as per following format in Hindi and English:

Sr.

No.

District Tehsil Village Survey No. Area Ownership Detail Land Use Detail

- Major features/land marks including:

All built-up areas such as Religious place school, hospital etc.

District/village and Panchayat roads.

Water bodies

Forest land

Overhead and underground utility crossings

Marshy land/ waste Land

Any other information not covered above

The information / details as above are required to be provided in all respect for RoU

acquisition purpose.

Entire database shall be developed into a unified GIS (Geo-Spatial Information

System) and LIS (Land Information System) compatible format.

Note:

1) Contractor shall be fully responsible for collection of correct and Up-to-date

records/ data.

2) Any defects noticed in above information shall be rectified at the risk and cost

of the Contractor.

3.13 Submission of Missing, incomplete & wrong data /details

It is overall responsibility of the contractor to furnish accurate and complete data /

details pertaining to survey activities. However, if the data / details provided by the

contractor is found to be in-accurate, incomplete, missing etc. then contractor have to

make good the same by taking appropriate action immediately at no extra cost to

GAIL.

3.14 Supply and installation of the survey markers as per requirements of the specifications

and instructions of the GAIL

3.15 Tie-in of the starting and termination point of the proposed pipeline survey to the

grid-control system being used for end facilities. A global geo-referencing system to

be used for complete integration of the survey database.

3.16 Contractor shall also identity the earthquake prone area along the pipeline route and

shall define the seismic zone and its category with proper marking on the route map.


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A separate list of elevation difference to be submitted, wherever major differences

have occurred. The elevation details / ground profile has to be with reference to MSL.

3.17 GIS & LIS: Digitization of Survey Documents and development of Geo-Spatial

and Land Information System (GIS & LIS) as per GAIL’s requirements enclosed with

the tender. Arc GIS software (10.2 version) is available with GAIL for uploading of

GIS data and hence entire survey data/drawings to be generated by survey agency,

should be on ARC GIS (ESRI) platform i.e. GIS & LIS compatibility on updated

maps in a seamless manner integrating with the starting point on one end and

terminating point on the other end.

3.18 Preparation of survey reports/drawings/documents and submission of the same to

GAIL for review & approval.

3.19 Locating all buried/ above ground pipelines, other utilities within a distance of 30

meters on either side of the centre line of the proposed ROU with the help of

pipelines/ cables locator or other suitable instruments.

3.20 The scope of work shall also include any other item/activity required to complete the

work in all respects as per specifications, drawings, implementation schedule, and

instructions of GAIL whether specifically mentioned herein or not, but is required to

fulfil the intended purpose of this tender.

4.0 CHECK-LIST

Check list points as detailed below to be covered in Reconnaissance and Detailed

route survey reports:

CHECK LIST

Table Top Study & Reconnaissance Surveys

S. N. Activities Status/Remarks

1 Fixing of start and end locations

2 Carry out a Table Top study of relevant SOI maps /

Satellite images

3 Carry out field verification for route identified based

on table top study.

4 Carry out critical evaluation of all the alternate routes,

considering the following checklist.

S. N. Description Route 1 Route - 2

1 Total distance of the pipeline route from start point to

end point. …KM …KM

2

Consideration for selecting a route in the existing

corridors. Record, if any existing corridors are

possible.

3 Check for the shortest route w.r.t. crow fly distance as

far as possible.

4 Check for Wild Life Sanctuary / National Park / CRZ-

Avoid the same as far as possible.

5 Check for Protected forest / Reserved Forest- Avoid


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the same as far as possible.

6 Check for Social forest- Avoid them as far as possible.

7 Avoiding areas reserved for planned development

including strategic/defense establishment.

8 Check & Minimize major crossing of rivers, roads,

railways, streams, canals & power transmission line.

9

Check for approachability for transportation of

material and equipment for construction & future

maintenance of the pipeline. Record, if any problems

envisaged.

10 Check for habituated areas, public utilities etc.- avoid

the same

11

Check for Feasibility of pipe line route considering

limitations of topography & terrain. Record, if any

problems envisaged.

12

Check for tidal wave region, if exists avoid &

preferably route the pipeline on safer side of

highway/railway.

13 Check for unstable ground features i.e. scouring etc., if

any sign exists then locate the pipeline at safer side.

14

Any other problems envisaged with regard to

construction of P/L like Terrain / Topography of the

route.

15 Any other problems envisaged with regards to

obtaining of RoU.

Final Recommendation: Techno-commercial feasible route selected for detailed route

survey, based on merits and demerits as per above criterion.

CHECK LIST

Detailed Route Survey

IMPORTANT: In addition to checklist points for Reconnaissance Survey, following

points to be ensured during detailed route survey. In case Reconnaissance Survey has not

been done then check list points for Reconnaissance Survey has to be ensured before

taking up detailed route survey.

S. N. Activities Status/Remarks

1 Re-confirmation and Fixing of start and end

locations of survey.

2 Transfer of nearby benchmarks (with reference to

MSL). Fixing of Co-ordinates of start / end

locations.

3 Check for calibration / accuracy / performance of

Total station & other instruments used for Survey.

Indicate details of instruments used

4 Check for the Surveyor experience and their

operating skills of survey instruments.

5 Certification for route not passing through CRZ /

National park / Sanctuary / Coral reef /

Ecologically sensitive areas including LNG

terminals

Certificate to be

Provided in the survey

report itself


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6 Certification for route not passing through

Critically Polluted areas as per MoEF Notification

dated 15-03-2012

7 Check for any other existing underground cables /

pipeline, using cable/pipeline locators and

determination of cover (depth).

8 Check to avoid major obstacles / dense plantation /

permanent structures / very hilly terrain etc.

9 Major Highlights of the Pipeline Route-

a Major Highlights of the Pipeline Route

b Co-ordinates of starting point

c Co-ordinates of Terminating point

d Total Chainage

e Total IP points

f Total TP Points

g Major crossings Rlys/NH/SH/River/Canal/Forest

5.0 SCOPE OF SUPPLY

5.1 GAIL shall not supply any materials, manpower or equipment for the tendered work

and this shall be the responsibility of the Contractor.

6.0 CONTRACTOR’S RESPONSIBILITIES

6.1 Contractor shall carry out Reconnaissance Survey and finalize the route for detail

survey in consultation with GAIL. Deviation from route, if considered essential by

contractor, shall be brought to the notice of the GAIL.

6.2 Contractor to arrange all manpower and equipments etc. required to complete the

work as per the tender and as directed EIC.

6.3 Contractor to arrange permissions from concerned authorities and other support

facilities etc. to complete the work.

6.4 Any dispute arising out of any damages caused by Contractor or Contractor’s

workmen during the execution of the work has to be settled by the contractor.

6.5 Ground profile shall be prepared based on MSL.

6.6 Collection of all information and proposed development plans in near by vicinity of

proposed pipeline

6.7 Arranging of SOI maps in scale of 1:50,000 / 1:25000 and also other maps like

development authorities map etc. as per the requirement.

6.8 Contractor shall carryout all works in strict compliance with applicable specifications

as per the tender and as directed by EIC.


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6.9 All maps procured by the Contractor under this contract shall be property of the GAIL

and shall be handed over to GAIL after completion of work.

6.10 Procurement of all required Survey of India maps / Satellite imageries / any other map

necessary to undertake reconnaissance survey and detail route survey of proposed

pipeline shall be in contractor’s Scope of Work, without any additional cost to GAIL.

However, assistance in procurement of maps, if required, shall be provided by GAIL.

7.0 GAIL’S OBLIGATION

7.1 GAIL will provide Route Map of existing/surveyed pipeline network (if any) from

which suitable TAP-OFF location is to be identified or will show the specific TAP-

OFF Location and Terminating Location.

8.0 DOCUMENTS / DATA SUBMISSION

8.1 Contractor has to submit survey data, drawings etc. to GAIL for review / approval.

8.2 Two sets of hard copy of sample drawings / data / documents covering at least 10 km.

Stretch, shall be submitted by the Contractor for GAIL's review in the form of draft

report for entire activities. Suggestions / Comments of GAIL (if any) shall be

incorporated by the Contractor. This report can be demanded in parts and in different

phases as per discretion of GAIL.

8.3 All drawings, reports, formats etc. forming the part of submission to GAIL shall be

prepared on approved computer package. All drawings, including, but not limited to

alignment sheets, crossing drawings, soil profiles etc. shall be prepared using latest

version of AutoCAD & GIS based suitable package (Arc GIS 10.2). All reports,

formats, write-ups, charts shall be prepared on computer using software package

compatible with MS Office latest version.

8.4 The data and drawings submitted shall be in approved GIS package.

Sr. No. DRAWINGS/DOCUMENTS

(Colour print only)

NO. OF

COPIES

REMARK

A Alignment Sheets 05

B Crossing Drawings 05 Drawing should contain

Key Map with Details

for Locating the

Crossings at Site

C Route Map

C1 In the Scale of 1:50,000 or 1:25,000 06

C2 Overall Route Map In the Scale of

1:500,000 or 1:10,00,000

06

D Cadastral Drawings Village wise Files should be submitted

with One Copy of each of the following.

D1 Revenue Map 03 (01 original

and 02 copies)

As received from

Revenue authority with

RoU marked on it


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D2 Digitised Village Map 03 (In colour) Different Colour should

be used for marking

Centreline and ROU

Width.

D3 Latest Ownership details with Part /

Hissa Details,

03

E Soil Resistivity / Corrosion Survey

Report

05

F Reconnaissance Survey Report 05

G Detailed Engineering Survey Report 05

H Cadastral Survey Report 03

G GIS/LIS Package 02 in CD /

DVD

The soft copies of entire Drawings and Reports mentioned at (A) to (F) above shall be

submitted in one set of CD / DVD and one in Pen drive.

9.0 SPECIFICATIONS IN TENDER:

Following specifications are enclosed with Section –VII (Technical Specification)

i) Specification for Detailed Pipeline Route Survey

ii) Specification for Corrosion Survey

iii) Specification for Cadastral Survey

iv) Specification for Development of GIS & LIS

v) Soil Investigation Survey

vi) GPS based Population Density Survey

vii) Pipeline route survey data sheet.

viii) Pipeline density data along pipeline route.


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SECTION V

SPECIAL CONDITIONS OF THE CONTRACT

(SCC)

E-TENDER NO. 8000006927


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SECTION V

SPECIAL CONDITIONS OF THE CONTRACT (SCC)

CONTENTS

SL.NO. DESCRIPTION

1.0 GENERAL

2.0 TIME OF COMPLETION

3.0 DRAWINGS AND DOCUMENTS

4.0 TERMS OF PAYMENT

5.0 ABNORMALLY HIGH RATED ITEMS

6.0 INSURANCE

7.0 TESTS AND INSPECTION OF WORKS

8.0 QUALITY ASSURANCE SYSTEMS

9.0 SURVEY EQUIPMENT & SITE ORGANISATION

10.0 COMPLETION DOCUMENTS

11.0 DEFECT LIABILITY PERIOD

12.0 DEDUCTIONS AGAINST DETAILED ENGINEERING SURVEY

13.0 PRICE REDUCTION SCHEDULE (PRS)

14.0 HEALTH, SAFETY AND ENVIRONMENT (HSE)

15.0 STATUTORY APPROVALS

16.0 LABOUR LICENSE

17.0 PROVIDENT FUND


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SPECIAL CONDITIONS OF THE CONTRACT (SCC)

1.0 GENERAL

1.1 Special Condition of Contract shall be read in Conjunction with the General

Conditions of Contract, specification of work, Drawing and any other documents

forming part of this contract wherever the context so requires.

1.2 Where any portion of the General Condition of Contract is repugnant, to or at

variance with any provisions of the Special Conditions of Contract, unless a different

intention appears, the provisions of the Special Conditions of Contract shall be

deemed to over-ride the provisions of the General Condition of Contract and shall to

the extent of such repugnancy, or variations, prevail.

1.3 Wherever it is mentioned in the specifications that the Contractor shall perform

certain work or provide certain facilities, it is understood that the contractor shall do

so at his cost and the value of contract shall be deemed to have included cost of such

performance and provisions, so mentioned.

1.4 In case of an irreconcilable conflict between Indian and other applicable standards,

General Conditions of Contract, Special Conditions of Contract, Specifications,

Drawings or Schedule of Rates, the following shall prevail to the extent of such

irreconcilable conflict in order of precedence.

i) Letter of Acceptance along with Statement of Agreed Variations.

ii) Telex/Telegram of Acceptance.

iii) Schedule of Rates as enclosures of Letter of Acceptance.

iv) Job/ Particular Specifications

v) Drawings

vi) Technical/Material Specifications

vii) Special Conditions of Contract

viii) General Conditions of Contract

ix) Indian Standards

x) Other Applicable Standards.

1.5 It will be Contractor's responsibility to bring to the notice of Engineer-in-charge any

irreconcilable conflict in the contract documents before starting the work(s) or making

the supply with reference which the conflict exists.

2.0 TIME OF COMPLETION

2.1 Total time period of the entire work is 09 (nine) months from the date of FOA. The

various items the work shall be executed strictly as per Time Schedule mentioned in

Appendix –II TO SCC of bidding document. The period of completion given

includes the time required for mobilization in all respects to the entire satisfaction of

the Engineer-in-charge.

2.2 A joint programme of execution of work will be prepared by the Contractor in

consultation with Engineer-in-charge.


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2.3 Contractor shall submit the monthly / weekly schedule to EIC in accordance to overall

completion period. The Contractor shall scrupulously adhere to the agreed schedule

by deploying adequate personnel so as to complete the work in time. In all matters

concerning the extent of targets set out and Monthly/weekly achievements, the

decision of the Engineer-in-charge shall be final and binding on the contractor.

2.4 Contractor shall give Weekly Progress Report of work done in the Performa

prescribed by EIC.

3.0 DRAWINGS AND DOCUMENTS

The work shall be carried out as per drawings / specifications issued / approved by the

Engineer-in-charge during the course of execution of work. Detailed drawings

(wherever required) on the basis of which actual execution of work is to proceed will

be prepared by the contractor and shall submit these detailed drawings along with

originals for GAIL approval before start of work.

4.0 TERMS OF PAYMENT

- Please refer Section-VIII - "Schedule of Rates"

- Basis and terms of payment shall be as set out in Appendix-I to SCC

- The Contractor shall raise the Cenvatable Invoice(s) to the Owner for payment

of Bills and billing cycle shall be of minimum 30 days.

- Payment shall be made based on work done & certified by Engineer-in-charge

and completion of all contractual obligations.

5.0 ABNORMALLY HIGH RATED ITEMS (AHR ITEMS)

At Clause no. 20.0 of GCC, following is added:

"In item rate contract where the quoted rates for the items exceed 50% of the GAIL's

estimated rates, such items will be considered as Abnormally High Rated Items

(AHR) and payment of AHR items beyond the SOR quantities shall be made at the

least of the following rates. Service tax as applicable shall be paid extra.

i) Rates as per SOR, quoted by the Contractor.

ii) Rates of the item, which shall be derived as follows:

a) Based on rates of machine and labour as available from the contract

(which includes contractor's supervision, profit, overheads and other

expenses).

b) In case rates are not available in the contract, rates will be calculated

based on prevailing market rates of machine, material and labour

plus 15% to cover contractor's supervision, profit, overhead and

other expenses.


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6.0 INSURANCE

At Clause no. 101 of GCC, following is added.

Contractor at his own expense, shall arrange, secure and maintain Workmen

Compensation insurances before start of work.

7.0 TESTS AND INSPECTION OF WORKS

7.1 The Contractor shall carry out the various tests as enumerated in the tender document

and as per direction of Engineer-in-charge either on field or outside/ laboratories

concerning the execution of work and supply of the material by contractor. All the

expenses shall be borne by the contractor and shall be considered as included in the

items given in SOR. The inspection shall be done by the following agencies:

a) Representative deputed by Engineer-in-charge.

b) Representative deputed by Statutory Authority.

Contractor shall give prior notice to the Engineer-in-Charge and also to the authorities

concerned (if any) to conduct inspection/to witness such tests (if required).

7.2 The work is subject to inspection at all times by the Engineer-in-charge. The

Contractor shall ensure that the work is being carried out according to the technical

specifications of this tender, the technical documents and the relevant codes of

practice.

7.3 Inspection and acceptance of the work by the Engineer-in-charge shall not relieve the

contractor from any of his responsibilities under this contract.

7.4 Statutory fees paid to Statutory Authorities and others for repeat tests and Inspection

due to failures, repairs etc. for the reasons attributable to the Contractor shall be borne

by the Contractor.

8.0 QUALITY ASSURANCE SYSTEM

8.1 Contractor shall include in his offer the Quality Assurance Programme containing the

overall quality management and procedures which is required to be adhered to during

the execution of contract. After the award of the contract, detailed quality assurance

programme to be followed for the execution of contract under various divisions of

works will be mutually discussed and agreed to.

8.2 The GAIL or their representative shall reserve the right to inspect/witness, review any

or all stages or work at shop/site as deemed necessary for quality assurance.


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9.0 SURVEY EOUIPMENT AND SITE ORGANIZATION

9.1 Survey Equipment

The Contractor shall without prejudice to his overall responsibility to execute and

complete the work as per specifications and time schedule; adequate equipments,

tools and tackles and augment the same as decided by the Engineer-in-charge

depending on the exigencies of the work so as to suit the completion schedule,

without any additional cost to GAIL. The bidder shall submit a list of survey

equipments which is proposed to deploy for the subject work along with deployment

schedule. No Survey Equipment shall be supplied by the GAIL.

The survey equipments like DGPS, GPS, Total stations etc. have to be of standard

make with adequate accuracy and with latest calibration certification. Any equipment

not found suitable shall have to be replaced with desired quality equipment as

instructed by EIC.

9.2 Site Organisation

The tenderer shall submit the details of Organisation proposed by him at site of work

for the implementation of the works under the contract, together with bio data of the

key personnel. The contractor shall however without prejudice to his overall

responsibility to execute and complete the works as per specifications and time

schedule progressively deploy adequate qualified and experienced personnel together

with skilled/unskilled manpower and augment the same as decided by Engineer-in-

charge depending on the exigencies of work to suit the survey schedule without any

additional cost to GAIL.

However, considering the quantum of job and time schedule, minimum teams to be

deployed as per following:

1) Minimum 08 teams for engineering survey at any given time

2) Minimum 08 teams for cadastral survey at any given time

3) Minimum 04 supervisors

4) 01 Project Manager cum over all co-ordinator

10.0 COMPLETION DOCUMENTS

Contractor shall submit the documents as listed in Scope of Work and technical

specifications as a part of completion document. These documents will be in addition

to these mentioned in General Conditions of Contract.

11.0 DEFECT LIABILITY PERIOD

The defect liability period shall be 12 months from the actual completion date of

work. If during this period any defect occur, the same shall be made good by the

contractor at his own cost. Failure to comply with this requirement may result in the

forfeiture of security deposit.


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12.0 DEDUCTIONS AGAINST DETAILED ENGINEERING SURVEY

a) Contractor to identify each & every Protected / Reserved forest en-route

pipeline. In case of failure by the contractor of the same Deduction @ Rs. 2.00

lacs per forest division shall be made.

b) Contractor to identify each & every National Park / Sanctuary / CRZ en-route.

In case of failure by the contractor of the same, deduction @ Rs. 5.00 lacs for

each case shall be made.

c) Contractor to identify each & every eco-sensitive zone en-route ( as notified

by concerned authorities). In case of failure by the contractor of the same,

deduction @ Rs. 5.00 lacs for each case shall be made.

13.0 PRICE REDUCTION SCHEDULE (PRS)

PRS shall be applicable as per the provisions of the GCC.

14.0 HEALTH, SAFETY AND ENVIRONMENT (HSE)

The Contractor, during the entire duration of the contract, shall adhere to requirement

of Health, Safety and Environment (HSE).

15.0 STATUTORY APPROVALS

The approval from any statutory authority (if, required) shall be the contractor's

responsibility unless otherwise specified in the tender document. The application on

behalf of the GAIL for submission to relevant authorities along with copies of

required certificates complete in all respects shall be prepared and submitted by the

Contractor.

The inspection of the works by the authorities (if, required) shall be arranged by the

Contractor and necessary co-ordination and liaison work in this respect shall be the

responsibility of the contractor. However statutory fees paid, if any, for all inspections

and approvals by such authorities shall be reimbursed at actual by the GAIL to the

contractor on production of documentary evidence.

Any change/addition (if, required) to be made to meet the requirements of the

statutory authorities shall be carried out by the contractor free of charge. The

inspection and acceptance of the work by statutory authorities shall however, not

absolve the contractor from any of his responsibilities under this contract.

16.0 LABOUR LICENSE:

In addition to clause no. 103 of GCC following is added:

Before starting of work at site, Contractor shall obtain a license from concerned

authorities under the Contract Labour (Abolition and Regulation) Act 1970, and

furnish copy of the same to Owner.


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Contractor shall submit the payment proof of Labour Cess as applicable against the

executed value of contract. Labour cess amount shall be reimbursed after submission

of proof of the payment of the same.

17.0 EMPLOYEE PROVIDENT FUND:

In addition to clause no. 103 of GCC following is added:

The Contractor is to fulfil statutory obligations regarding Employees Provident Fund

The contractor (s) are required to submit copies of Electronic Challan cum Return

(ECR) / Electronic Challan along with On Line Uploaded list of contract Workers

/members for the proof of remittance of Provident Fund (PF) and Employee State

Insurance (ESI) contributions with respective authorities for the contract workers

engaged by him in GAIL while submitting monthly bills.


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APPENDIX –I TO SCC

TERMS OF PAYMENTS

1.0 Reconnaissance Survey

- 50% on completion of procurement of map, table top study and field

verification of route.

- 40% on approval by GAIL.

- 10% on completion of all works of that item in all respect and its acceptance

by GAIL.

2.0 Detailed Route Survey

- 60% on completion of job on pro-rata basis (including submission of draft

report).

- 30% after submission of Final Drawings/Reports.


by GAIL.

3.0 Soil Investigation

- 90% on completion of job on pro-rata basis and submission of final report.


by GAIL.

4.0 Corrosion Survey

- 90% on completion of job on pro-rata basis and submission of final report.


by GAIL.

5.0 Cadastral Survey

- 60% on completion of job on pro-rata basis on procurement and submission of

village maps including digitization.

- 30% on submission of Final Drawings, Revenue Records and Report including

submission of 3(i) proposals for RoU acquisition.


by GAIL.

6.0 Development of GIS/LIS Module

- 90% on digitization and development of GIS/LIS for surveyed pipeline data

and uploading the same in GAIL’s GIS Software.


by GAIL.


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APPENDIX –II TO SCC

TIME SCHEDULE

The period of completion of various items of work to be rendered from date of issue of

FOA will be as given below:

A Recci survey & submission of report

(SOR Item No.1)

45 days

From the date of FOA

Including mobilisation

period

B Detail Engineering Survey & PDI, Soil

Investigation, Corrosion survey & submission of

report

(SOR Item No.-2, 3 & 4)

180 days

C Cadastral Survey & submission of report

(SOR Item No.5)

240 days

D Digitization & GIS/LIS development &

submission of report

(SOR Item No.6)

270 days

Note: PRS shall be applicable as per the time schedule given against respective heads

(A, B, C & D) as above


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SECTION VI

SCHEDULE OF RATES (SOR)

E-TENDER NO. 8000006927

PLEASE REFER SRM ATTACHMENT FOR DETAILS

TO BE SUBMITTED BY BIDDER AS AN SRM

ATTACHMENT


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PREAMBLE TO SCHEDULE OF RATES

1 The schedule of rate shall be read with all other sections with this bidding document.

2 The contractor is deemed to have studied Scope of work, SCC & specifications and

details of works to be done within the time schedule and should have acquainted

himself of the condition prevailing at site.

3 The quantities given in the Schedule of Rates are indicative, tentative and

approximate. Actual quantities may vary during execution of works against various

items.

4 All costs and expenses for mobilization, equipment, transport and personnel to

complete the fieldwork and preparation of Detailed Survey Report within the

stipulated time schedule shall be included in the item rate for survey work.

5 The payments of works shall be made against quantities actually executed. Contractor

shall get all quantities executed duly certified by the Engineer-in-charge during the

course of execution of works. Certified copies of measurements shall form the part of

the invoice.

6 The schedule of payment shall be as per SOR and payment terms & conditions of

contract.

7 The present applicable rate of service tax is @12.36%. However, in case of non-

corporate entities, bidder is require to pay 50% of applicable service and remaining

50% shall be deposited by GAIL directly as per service tax act. However, entire

applicable rate/amount of service tax to be indicated by bidder.


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SECTION VII

Technical specification

E-TENDER NO. 8000006927


“Technical Specification-JHPL”

ATTACHED IN COLLABORATION FOLDER