AFRICAN DEVELOPMENT BANK

GABON

TECHNICAL SUPPORT FOR THE NATIONAL ENVIRONMENTAL

ASSESSMENT PROGRAMME FOR INDUSTRIAL SITES AND

ENVIRONMENTAL SERVICES (PESISE)

AHAI/PGCL DEPARTMENTS

January 2017

Translated Document

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Table of Contents Page

1. INTRODUCTION 1

1.1 Background Information 1

1.2 Objectives of the Study 3

1.3 Departments Responsible for Preparing the Study 3

1.4 Rationale for Resource Use 4

2. DESCRIPTION OF THE STUDY PROJECT 4

2.1 Description of Preparatory Activities for which Resources are Requested 4

2.2 Description of Expected Outcomes and Linkages between them and the Targeted

Programme 7

3. COST ESTIMATES OF PREPARATORY ACTIVITIES 8

3.1 Detailed Cost Estimates 9

3.2 Financing Plan 9

4. PROCUREMENT METHODS 10

4.1 Procurement of Services 10

4.2 Procurement of Goods and Works 10

4.3 Procurement of Training Activities 10

4.4 General Procurement Notice and Review Procedures 10

5. IMPLEMENTATION SCHEDULE 12

5.1 Phasing of Planned Activities 12

5.2 Draft Annual Work Programme and Procurement Schedule 12

6. FINANCING ARRANGEMENTS 14

6.1 Financing Conditions 14

6.2 Suspension of disbursement 14

6.3 Letter of Agreement and Annexes 14

7. CONCLUSIONS AND RECOMMENDATIONS SUBMITTED

TO THE BANK FOR CONSIDERATION 14

7.1 Conclusion 14

7.2 Recommendations 14

ANNEXES

This report is the results of close cooperation with the Ministry of Sustainable Development, Economy, Investment

Promotion and Forecasts and the Ministry for the Protection of the Environment and Natural Resources, Forestry

and the Sea. It was drafted by the AHAI Assessment Team. For further information, please contact the Head of the

Editorial Team (Ext. 1657), Mr Abdoulaye Dagamaissa, Division Manager, AHAI (Ext. 2495) or Mr C. Ojukwu,

Director, AHAI (Ext. 2042).

LIST OF TABLES Page

Table 1 Summary cost estimates by component 8

Table 2 Summary cost estimates by expenditure category 9

Table 3 Summary of estimated expenditure schedule by component 10

Table 4 Financing plan for the operation 10

Table 5 Breakdown of financing by quarter over the year of implementation 10

Table 6 Breakdown of financing by expenditure category (UA 000) 10

Table 7 Schedule of the operation's activities 10

LIST OF ANNEXES

Annex 1 Government's request for financing 15

Annex 2 Draft Letter of Agreement 16

Annex 3 Terms of reference for technical support 19

Annex 4 Organisation, management of the operation and procurement 20

Annex 5 Detailed costs of technical support 39

CURRENCY EQUIVALENTS January 2016

UA 1 = EUR 1.273

EUR 1 = XOF 655. 956

UA 1 = XOF 834. 922

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ACRONYMS AND ABBREVIATIONS

AEAFFB : Agency for the Implementation of Forest-Timber Sector Activities

AMO : Assistant Contracting Authority

ANPI : National Investment Promotion Agency

ANPN : National Investment Promotion Agency

FD : Final Design

PD : Preliminary Design

CFAF : BEAC CFAF (XAF)

CSE : Croissance Saine Environnement (Environment-Friendly Growth)

CSP : Country Strategy Paper

EEZ : Exclusive Economic Zone

EITI : Extractive Industries Transparency Initiative

ESA : Environmental and Social Assessment

ESMP : Environmental and Social Management Plan

FLEGT : Forest Law for Enforcement, Governance and Trade

FSE : Environmental Protection Fund

GDP : Gross Domestic Product

GPN : General Procurement Notice

HDI : Human Development Index

LDC : Least Developed Country

MDDEPIP : Ministry of Sustainable Development, Economy, Investment Promotion and Forecasts

MIC : Middle Income Country

MIC-TAF : Middle Income Countries-Technical Assistance Fund

NTFP : Non-Timber Forest Product

ODDIG : Observatory for Promotion of Sustainable Development Products and Services

of the Gabonese Industry

PESISE : Environmental Assessment Programme for Industrial Sites and Environmental Services

PNPM : National Procurement Procedures

PPM : Procurement Plan

PSGE : Emerging Gabon Strategic Plan

QCBS : Quality- and Cost-Based Selection

ROSCEVAC : Network of Civil Society Organizations for Green Economy in Central Africa

SC : Select Committee

SDG : Sustainable Development Goal

SMART : Specific, Measurable, Achievable, Realistic, Time-bound

SNBG : National Timber Company of Gabon

TFP : Technical and Financial Partner

UA : Unit of Account

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Beneficiary/Country/Department: Observatory for Promotion of the Sustainable Development Products and Services of Gabonese Industry

(ODDIG)

Proposal Name: Technical Support for the National Environmental Assessment Programme for Industrial Sites and Environmental Services (PESISE) Project Goal: Contribute to improving the living conditions of the population by promoting low ecological footprint industrial development

and combating the effects of climate change in Gabon

Cost of the operation: UA 967 360.92

Duration of the operation: 12 months

Alignment on CSP : Yes

Sector: Yes

RESULTS CHAIN PERFORMANCE INDICATORS MEANS OF

VERIFICATION RISKS/MITIGATION MEASURES

Indicators Baseline Targets

IMP

AC

T

Contribute to reducing environmental

pollution and degradation of natural

resources

- Water and soil pollution index

- Deforestation and degradation

rates

- High in operation sites

- 2.5%

- 3% by 2018

- 2% by 2018

Economic reports

Environmental publications

of specialized agencies

Congo Basin Forest

Partnership (CBFP)

OU

TC

OM

ES

Promotion of good environmental

governance;

Preservation of poorly known

environmental services;

- Rehabilitated industrial sites

- Functional analysis laboratory

- Publication of regular reports

on the monitoring of

environmental sites

- 0

- 0

- 20% reduction

in pollution

and nuisance

- Establishment

of the

laboratory

- Documents on

management plans

- Regular publications by

the Environmental

Protection Agency (EPA),

USA; National Institute

for Industrial Environment

and Risks (INERIS),

France; United Nations

Environment Programme

(UNEP); and American

Public Health Association

(APA)

- Construction and

equipment of the

laboratory

Risk: Limited private sector collaboration;

Lack of administrative support/lobbying;

Low community awareness levels; Inadequate

human and material resources for services in

charge of forestry

Mitigation: Advocacy or lobbying

iii

OU

TP

UT

S

Environmental audit of industrial and

mining sites

Rehabilitation studies on 5 sites

PESISE programme preparation report

- Report on the environmental

audit of industrial and mining

sites available

- Studies on Final Design/

Bidding Documents and

environmental assessment of 5

sites conducted

- Programme preparation report

drafted

0

0

0

1

Prepare 5 FD/BD

studies

Audit and diagnostic report

Reports, ODDIG, Forestry

and Environment Training

Network of Central Africa

(RIFEAC) (RIFEAC)

Report

Risk: Errors in identifying guidelines for the

programme and targeted sites; Lack of biotic

and abiotic data

Mitigation Measure: (a) Work in a

participatory manner with stakeholders on

the project formulation and preparation

(b) Entrust all detailed ToRs of each study to

the consultants

(c) Assist ODDIG in putting the studies

together

Establishment of an analysis laboratory Technical, financial and socio-

economic studies for the

laboratory are conducted

0 1 Feasibility study document

Capacity building for the various

stakeholders

Training plans and modules are

identified

Local administrative staff trained

Training of young entrepreneurs

0

0

1

30 young people

including at least

10 women.

Training and communication

plan

KE

Y

AC

TIV

ITIE

S

ACTIVITIES RESOURCES

Component 1: Environmental assessment : UA 596 973.70

Component 2: Capacity building : UA 393 812.60

Component 3: Management of the Study : UA 164 026.57

Sources of financing

MIC Grant : UA 967 360.92

Government : UA 187 450.19

1

I. INTRODUCTION

1.1 Background Information

1.1.1 A country with enormous mineral resources: Located in Central Africa, crossed by the equator

and covering a land area of 267 670 km² with an estimated population of 1 802 728 inhabitants (GPHC,

2013), Gabon is bordered to the north by Equatorial Guinea and Cameroon and to the east and south by

Congo. Having remarkable mining potential, with more than 900 mining indexes (more than a dozen mining

resources identified and located with certainty) currently being exploited across the various economic

sectors, the mining sector represents 6% of GDP and 6% of exports, and creates close to 2 000 direct jobs,

excluding the handicraft sector. In addition to oil, of which it is currently the third-largest producer in Africa,

Gabon has vast mining reserves, including about 250 million tonnes of manganese, 3.5 million m3 of which

are reported to be exploited, 1 billion tonnes of iron ore, 32.59 billion m3 of gas, various deposits of gold,

lead, zinc, silver, barite and other minerals. As a result, several industrialization and training development

projects are under way across the country, including the Moanda metallurgical complex and the Moanda

Mining and Metallurgical School.

1.1.2 An oil-driven economy with limited multiplier effects on growth and job creation, vulnerable

to fluctuations in oil price per barrel, and still poorly diversified. The Gabonese economy is based

primarily on commodities, essentially oil, which accounted for 39.3% of GDP, 85% of export revenue and

49% of the State budget revenue in 2014. The decline in oil prices on the world market generated a

significant revenue shortfall for Gabon and a slowdown in growth estimated at 5% on average over the past

few years. Gabon faces the socio-economic paradox of being a middle-income country (MIC), owing to its

per capita GDP, yet exhibiting some of the features of a least developed country, based on its social

indicators, with a poverty rate of 32.7% (McKinsey, 2014) and an unemployment rate of 27% among the

working population. With an average human development index (HDI) of about 0.684, Gabon ranks 112nd

out of 187 countries in the human development report (UNDP, 2014). The Gabonese economy has all the

features of a rent-driven economy, which creates few jobs and is based on raw material exports, despite

considerable diversification potential, owing to the country’s significant natural resources.

1.1.3 Critical environmental and social problems on industrial sites: Several problems were

identified on the industrial sites: loss of biodiversity, breakage of trophic chains, noise pollution, dust

emission, various forms of contamination by solid and liquid discharges, storage of residues, impact on

waterways and disappearance of socio-economic activities such as fishing, pollution of the water table,

deforestation, etc. Such pollution generates abnormally high radioactivity. Apart from serious

environmental nuisances, the mining sector in Gabon faces many other obstacles in its development. The

sector does not have a critical mass of high-level specialists in environmental monitoring to identify

nuisances and propose mitigation measures. The country also needs experienced specialists that can

preserve national interests in negotiations with major mining corporations and control their activity to

enable nationals to hold prominent jobs in the sector.

1.1.4 With regard to governance, mining is governed by a number of laws, including the Mining Code,

the Hydrocarbons Code, the Environmental Code, and the Law on Sustainable Development. Gabon has re-

joined the Organization of Petroleum Producing Countries (OPEC). For mining operations, the new Mining

Code, which went into force in June 2015, provides for oversight at all stages, from applications for permits

to mine closures. In particular, it requires detailed information on the status of sites before and after mining

operations and on the different means used to best improve sites after any activity. The Code provides for

the implementation of an industrial responsibility policy for mining activity, requires compliance with

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standards of hygiene, health, environmental protection, and industrial responsibility, and combats climate

change, in accordance with existing instruments and international standards. Furthermore, it seeks to

promote local licensed small and medium-sized industries (SMIs) and small and medium-sized enterprises

(SMEs), and defines a local development policy in rural mining areas and a sector-specific corporate policy

in keeping with human rights. Lastly, with respect to mine closure, the Code authorizes the establishment

of a site rehabilitation fund. An environmental clearance certificate is issued by the mining authority

following the mine closure.

1.1.5 With regard to the monitoring of sustainable development, the Gabonese Government has adopted

a framework law on sustainable development and continues to strengthen its administrative system in this

regard. It also relies on various partnerships, including with the Observatory for Promotion of the

Sustainable Development Products and Services of the Gabonese Industry (ODDIG). It aims to report on

proven environmental and social situations and propose solutions, in order to establish the need for

economic development that incorporates environmental and social issues as a precondition for Gabon’s

economic development. The Observatory will be used specifically to strike a balance between industrial

development and environmental constraints, addressing both issues relating to upstream industrial

production and downstream issues relating to waste treatment, as well as water, air, soil and underground

pollution.

1.1.6 As regards financing, the Mining Code also seeks to boost revenues generated by the mining

sector for the Gabonese Government. The Code highlights the environmental and societal responsibility of

companies in efforts to reduce the potential environmental impacts of mining activities and increase the

benefits derived by the population from these activities. Under the Code, the Government is also guaranteed

(through its mining corporation) 10% minimum and free stake in each mining exploration project. The

Government will also have an option to increase its stake in mining companies to 35% by purchasing shares

in the mining company at a previously negotiated price. Local authorities will also be involved in the

Stabilization and Equalization Fund, and ecosystems will be restored with the rehabilitation of sites after

exploitation, thanks to the rehabilitation fund that has been established to that end. Certain sites will be

declassified, if necessary, based on the economic value of the mine being exploited, and will be placed

under the authority of various, including the Ministry in charge of the Environment and the National Parks

Agency.

1.1.7 Emergence by 2025: To resolve this socio-economic paradox which the country faces, the

national authorities launched the Emerging Gabon Strategic Plan 2025 (PSGE 2025) in 2010. Centred on

three pillars (Green Gabon, Industrial Gabon, and Services Gabon), the PSGE is a “road map” for the

transformation of the rent-driven economy into a high value-added and diversified economy, with a view

to enhancing the competitiveness of the industrial and service sectors, while preserving the country’s

immense natural resources. The Industrial Gabon pillar will rely on local commercial exploitation of raw

materials. In the long term, the PSGE intends to make Gabon a metallurgical hub with a dynamic network

of SMEs exporting iron products throughout the sub-region and beyond. Similarly, a petrochemical centre

is on the way, with the development of hydrocarbon resources and the production of nitrogen fertilizers.

Besides optimizing oil resources through deep-offshore exploration and natural gas exploitation,

particularly in connection with the launching of a petrochemical and metallurgical complex, the authorities

intend to exploit the country's mineral resource potential. To that end, significant investments and reforms

are needed to provide coordinated responses to the challenge of cleaning up industrial sites, and meet the

Government's target of quadrupling the mining sector's contribution to GDP by 2025.

1.1.8 The present operation, for which funding is being requested from the Middle Income Countries

Technical Assistance Fund (MIC-TAF), is intended to support the transition to a low-carbon green

3

economy. It falls within the two pillars of the Country Strategy Paper (CSP 2016-2020) for Gabon that is

currently being prepared, namely Pillar 1: “Support for economic diversification through infrastructure

development and improvement of the business climate”; and Pillar 2: “Support for the human development

strategy”. At regional level, the operation is consistent with the promotion of the Green Economy System

in Central Africa (SEVAC) and the Regional Action Plan for Central Africa's Integrated Water

Management, supported by the African Water Facility, NEPAD and AfDB itself.

1.2 Objectives of the Operation

1.2.1 Strategic and Specific Objectives: The National Programme for Environmental Assessment of

Industrial Sites and Environmental Services (PESISE) is intended to help reduce poverty and improve the

living conditions of the population by promoting industrial development with a low ecological footprint

and the fight against the effects of climate change in Gabon.

1.2.2 Specific Objectives: The PESISE programme is specifically intended to build national capacities

in sustainable development by preparing the National Programme for Environmental Assessment of

Industrial Sites and Environmental Services (PESISE) and providing institutional support to the

Observatory for Promotion and Sustainable Development of Products and Services of the Gabonese

Industry (ODDIG). The main expected outcomes are as follows: comprehensive report on the preparation

of PESISE and feasibility studies on the rehabilitation of degraded industrial sites, a pollution and nuisance

analysis laboratory, and national staff trained in negotiation and monitoring the implementation of

environmental and social assessments on industrial sites.

1.3 Departments responsible for preparing the operation

1.3.1 The two departments responsible for preparing this technical operation are the Bank’s sector and

regional departments, namely the Department of Agriculture and Agro-industry (OSAN) through the

Environment and Sustainable Development Division (OSAN.3), and the Centre Regional Department

(ORCE) with the active participation of the Bank’s Field Office in Gabon (GAFO). The operation will be

monitored jointly by OSAN.3 and GAFO.

1.4 Rationale for use of the MIC Fund

1.4.1 The technical support will help in the preparation of a National Programme for Environmental

Assessment of Industrial Sites and Environmental Services (PESISE), which falls under the

operationalization of the Industrial Gabon pillar of PSGE 2025, supported by the Bank through the country

strategy (CSP 2016-2020). It will allow the Bank to support Gabon in its reform of the business climate to

facilitate private sector development conditions, meeting its goal of ensuring sustainable development with

low ecological footprint, and increasing its eligibility for the Clean Development Mechanism.

1.4.2 The Bank’s assistance will help in particular to: (i) enhance prospects for inclusive and green

development and improve the employability of unemployed youths; (ii) develop the knowledge and

capacities of operators to determine the strategic orientations for industrial sector development; (iii)

promote institutional synergies at various levels and support the reform and institutional improvement

processes; and (iv) rehabilitate industrial sites and repair the social and environmental damage caused by

inappropriate industrial development.

1.4.3 The operation is part of activities considered as priorities by the revised directives on the use of

the MICF: (i) preparation of investment projects and sector-based studies (cf. para. 2.3.2, 2.3.5); (ii)

4

capacity building and institutional support activities (cf. para. 2.3.3 and 2.3.4); (iii) private sector promotion

activities (cf. para. 2.3.6).

II. DESCRIPTION OF THE OPERATION

2.1 Description of preparatory activities for which resources are requested

2.1.1 Methodological approach selected: The study will be guided by a number of principles which when

applied will help to promote an industry that has a light ecological footprint and will create wealth and jobs

in Gabon. Of these principles, those that are most directly relevant to achieve this goal are the following:

Consolidation of achievements and lessons learned from implementing operations in Gabon,

as well as the search for success stories and new technologies developed and harnessed in

the country or elsewhere, which deserve to be scaled up to generate a significant impact. In

this regard, all the levers that could help Gabon benefit from the advantages generated by its

low-carbon sustainable development approach will be taken into account.

Investments must be accompanied by significant reforms to facilitate and strengthen the

drivers of inclusive growth and the green economy, including by identifying incentives for

establishing clean industrial sites.

The need for structural transformation of the mining industry to develop value chains in the

sector and meet the goals set by the PSGE. Companies will be assisted to ensure their

countrywide environmental upgrade.

Exit and sustainable strategy. The programme’s activities will be based on prior definition

of the roles and responsibilities of stakeholders (entrepreneurs, communities, users and

decentralized agencies) in terms of ensuring maintenance, as well as social and

environmental sustainability of investments.

2.1.2 Components and principal activities of the operation: The operation focuses on three components:

(A) PESISE Preparation; (B) National capacity building; and (C) Coordination. The terms of reference

(ToR) of the feasibility studies are provided in annex.

A) Component 1: PESISE Preparation: This component concerns: (i) the detailed preparation of the

National Programme for Environmental Assessment of Industrial Sites and Environmental Services

(PESISE); (ii) studies on the final design/bidding documents and the environmental assessment of

restoration works on five priority industrial sites. The component comprises the two sub-components

hereunder. At the end of the services, a detailed report will be prepared on PESISE, as well as on studies

relating to the final design and bidding documents on the five selected sites. The report will be reviewed at

the national validation workshops.

A.1 Sub-Component 1: Environmental and social audit of industrial sites: This sub-component aims

to conduct a diagnosis of the current status of pollution related to industrial and mining activities in Gabon,

describe the environmental and social impacts, as well as health and industrial risks, and propose

appropriate mitigation measures. The diagnosis will cover: (i) a comprehensive inventory of sites affected

by industrial and mining pollution; (ii) description of levels of pollutants (metals, hydrocarbons,

radioactivity, coliforms, etc.) in water, soil, air, fish and vegetables on a representative sample of sites; (iii)

national mapping of contaminated sites according to the levels of pollution and nuisance (GIS); (iv)

assessment of the roles, responsibilities and degree of involvement of line Ministries concerned by the

5

programme, particularly the Department in charge of mines, decentralized communities and technical and

financial partners; (v) assessment of compliance with environmental regulations, including monitoring of

the implementation of Environmental and Social Management Plans (ESMP) and control of mining

operation stages as required by law; (vi) compliance with emergency plans and preparedness for

emergencies at local level; (vii) mine closure planning; (viii) assessment of mining and extractive industry-

related risks; (ix) identification of technological, institutional and social initiatives for protecting the health

of miners; (x) proposal of sector-based sustainable development indicators (under Law No. 7-2015 on the

guidelines for sustainable development in Gabon, the Paris Agreement on Climate Change and Sustainable

Development Goals - SDGs); and (xi) preparation of a national workshop on the status of industrial and

mining pollution in Gabon.

A.2 Sub-component 2: National Environmental Protection Programme: The main activities are already

defined in agreement with the Government with possibility of refocusing before project start-up. Based on

data and information collected on the ground, the following actions will be undertaken (see details in Annex

II):

- Preparation of the programme’s results-based logical framework;

- Detailed description of the proposed components and activities;

- Detailed economic and financial analysis;

- Proposal of a method for funding local sanitation enterprises and youth entrepreneurship;

- Operational proposal regarding the polluter-pays principle and the broadening of the tax

base;

- Definition of institutional arrangements for the implementation and management of the

programme;

- Conduct of studies on the final design and bidding documents relating to the main

infrastructure concerned; and

- Definition of the types of citizen control to be adopted.

B) Component 2: National capacity building. This component aims to: (i) provide institutional

support for the ODDIG; (ii) operationalize the Environmental Protection Fund (FSE); and (iii) promote

entrepreneurship among young graduates.

B.1 Sub-Component 1: Institutional support for the ODDIG: The aim is to enable the Observatory to

consolidate the credibility of its contribution in terms of monitoring natural hazards or industrial pollution.

To that end:

- A laboratory for the analysis of pollution and nuisances will be established and equipped. It

will help to detect food security-related events that could constitute a public health

emergency of national or international scope, chemical events of national or international

scope, and detect radiological and nuclear emergencies of industrial and/or natural origin;

- Training sessions will be organized, eventually covering skills pertaining to all areas of the

laboratory’s activities. The country will thus acquire the human resources with skills

6

spanning the entire chain of the study (sample collection, use of analysis equipment,

compilation and interpretation, and mapping analysis).

B.2 Sub-component 2: Operationalization of the Environmental Protection Fund (FSE): Law No.

007/2014 on environmental protection in the Gabonese Republic established the FSE to mobilize the

resources required for the rehabilitation of degraded areas and polluted sites, as well as support

administrative services, accredited enterprises and communities involved in pollution control. The study

project will assist the Ministry in charge of the FSE in:

- Finalizing the instruments governing the organization and operation of the FSE;

- Preparing administrative, financial and accounting procedures manuals;

- Developing a financing mobilization strategy; and

- Strengthening its capitalization and organizing its internal and external financing plan.

B.3 Sub-Component 3: Promotion of entrepreneurship among young graduates. Innovative projects

will be incubated and local communities, NGOs and the private sector (private integrators or aggregators)

involved in the pollution-control effort and rehabilitation of polluted or degraded sites. The activities of this

sub-component will be carried out in collaboration with the National Industrial Promotion Agency (ANPI)

which the Bank assists by supporting the establishment of incubators in Gabon. Synergies will be developed

with other business incubation initiatives, including the Green Gabon Support Programme. The project will

provide technical support intended to:

- Support, supervise and assist young entrepreneurs in the conduct of feasibility studies and

the negotiation of credit from financial partners; and

- Finance the training of 30 young people in incubation centres for innovative projects to fight

pollution and develop degraded areas and sites. They will be selected according to existing

ANPI procedures for a six-to-nine-month training period.

C) Component 3: Management of the study: The activities of this component will be instrumental

for the management of the studies and audit of the operation. The component involves working in

collaboration with all partners to strengthen the monitoring and coordination mechanism.

2.2 Description of expected outcomes and linkages between them and the PESISE

2.2.1 Expected Outcomes: The study will span a 12-month period and cover the entire country,

particularly industrial and mining sites. It will take place in two major phases. The first will run for a total

of four and one half (4.5) months, during which a detailed sector-based review will be conducted, and

constraints and opportunities identified. The second phase will run for seven and one half (7.5) months,

which will include an evaluation of the technical, financial and socio-economic feasibility of the PESISE

Programme based on the SMART model. The main expected outcomes are: (i) preparation of feasibility

studies and the financial framework of the Bank in support of the environmental assessment of industrial

pollution; (ii) ODDIG capacity building through training and establishment of a laboratory for the analysis

of pollution and nuisance; (iii) operationalization of the Environmental Protection Fund; and (iv) support

for the employability of young graduates. At the end of the study, four reports will be produced: the

diagnostic report, feasibility studies for PESISE, and the Environmental and Social Assessment (ESA). The

reports will be validated at national seminars.

7

2.2.2 Linkage with the PESISE Programme: In light of the importance of the green economy in Gabon’s

emergence, the Bank plans to support the country in funding a National Programme for Environmental and

Social Assessment of Industrial Sites in Gabon. The various studies will help to determine the Bank’s

actions and ensure the technical, fiduciary and institutional quality-at-entry of the operation, as well as help

to speed up its implementation.

2.2.3 Scope and beneficiaries of the operation. The main areas are:

- Environmental and Social Audit: description of mining and industrial sites, assessment of

industrial pollution, health and epidemiological impacts, sustainable development, natural

resource management;

- Capacity building: development of expertise in environmental assessment and industrial

pollution, management of an analysis laboratory; and

- Analysis Laboratory: systematic evaluations, periodic reports, and prevention.

2.2.4 The beneficiaries of this technical support will be the State agencies involved, civil society,

decentralized communities, young entrepreneurs, elected officials, the private sector, and socio-professional

organizations.

3. COST ESTIMATES OF PREPARATORY ACTIVITIES

3.1 Cost estimate of the study: The total cost of the study is estimated at UA 1.15 million (CFAF 964

million), excluding taxes and custom duty. Of this amount, UA 0.69 million (CFAF 0.58 billion) will be in

foreign exchange and UA 0.46 million (CFAF 0.39 billion) in local currency. The cost includes provisions

for physical contingencies and price escalation, estimated at 2% and 1%, on average, respectively. The

provision for price escalation was estimated based on current and projected levels of the annual inflation

rate of costs in local and foreign currencies of 3.2% and 2%, on average, respectively. The provision for

physical contingencies is estimated at between 0% and 5%. A summary of the project cost estimate by

component and by expense account is presented below, while the details are provided in the Annex. Table 1

Summary of Cost Estimates by Component

COMPONENTS (XAF '000) (UA'000)

% F.E. %

Base Cost L.C. F.E. TOTAL L.C. F.E. TOTAL

A. PESISE PREPARATION 192 702.02 293 103.80 485 805.82 230.80 351.06 581.86 60 52

Environmental and Social Assessment of Industrial Sites

151 874.61 224 954.96 376 829.57 181.90 269.43 451.34 60 40

Feasibility study on the Environ. & Social Assessment Programme/a

40 827.42 68 148.84 108 976.25 48.90 81.62 130.52 63 12

B. CAPACITY BUILDING 91 706.24 226 462.00 318 168.24 109.84 271.24 381.08 71 34 Institutional Support for ODDIG 39 454.24 142 494.00 181 948.24 47.25 170.67 217.92 78 19

Support for Operationalization of the Environ. Protection Fund (FSE)

1 753.50 15 956.50 17 710.00 2.10 19.11 21.21 90 2

Promotion Entrepreneurship among Young Graduates

50 498.50 68 011.50 118 510.00 60.48 81.46 141.94 57 13

C. Management of the Study 91 722.55 41 562.52 133 285.08 109.86 49.78 159.64 31 14

TOTAL BASE COSTS 376 130.81 561 128.33 937 259.14 450.50 672.07 1 122.57 60 100 Physical Contingencies 6 583.97 13 774.03 20 357.99 7.89 16.50 24.38 68 2 Financial Contingencies 3 323.12 3 238.42 6 561.54 3.98 3.88 7.86 49 1

TOTAL PROJECT COST 386 037.89 578 140.77 964 178.66 462.36 692.45 1 154.81 60 103

8

Table 2

Summary Cost Estimates by Expenditure Category

COMPONENTS (XAF '000) (UA '000) %

Dev % Base

Cost L.C. F.E. TOTAL L.C. F.E. TOTAL

I. INVESTMENT 204 017.71 514 359.14 718 376.85 244.36 616.06 860.41 72 77

A. WORKS 25 625.00 76 875.00 102 500.00 30.69 92.07 122.77 75 11

B. GOODS 32 915.74 89 922.50 122 838.24 39.42 107.70 147.13 73 13

Capacity building equipment 3 935.74 22 302.50 26 238.24 4.71 26.71 31.43 85 3

Equipment 28 980.00 67 620.00 96 600.00 34.71 80.99 115.70 70 10

C. SERVICES 145 476.98 347 561.64 493 038.61 174.24 416.28 590.52 70 53

Training 27 270.00 33 330.00 60 600.00 32.66 39.92 72.58 55 6

Technical Assistance 98 677.20 293 201.86 391 879.05 118.19 351.17 469.36 75 42

Contractual Services 12 779.78 12 779.78 25 559.56 15.31 15.31 30.61 50 3

Audit 6 750.00 8 250.00 15 000.00 8.08 9.88 17.97 55 2

II. RECURRENT COSTS 172 113.10 46 769.19 218 882.28 206.14 56.02 262.16 21 23

A. STAFF 46 920.00 - 46 920.00 56.20 - 56.20 - 5

B. TRAVEL ALLOWANCE 20 550.00 - 20 550.00 24.61 - 24.61 - 2

C. MAINTENANCE. OP. & REP. 1 685.50 2 644.50 4 330.00 2.02 3.17 5.19 61 -

Maintenance of capacity building equipment 1 360.00 2 040.00 3 400.00 1.63 2.44 4.07 60 -

Equipment 325.50 604.50 930.00 0.39 0.72 1.11 65 -

D. OVERHEADS 102 957.60 44 124.69 147 082.28 123.31 52.85 176.16 30 16

TOTAL BASE COST 376 130.81 561 128.33 937 259.14 450.50 672.07 1 122.57 60 100 Physical Contingencies 6 583.97 13 774.03 20 357.99 7.89 16.50 24.38 68 2 Financial Contingencies 3 323.12 3 238.42 6 561.54 3.98 3.88 7.86 49 1

Total PROJECT COST 386 037.89 578 140.77 964 178.66 462.36 692.45 1 154.81 60 103

Table 3

Summary Expenditure Schedule by Component (UA 000)

COMPONENTS Implementation Period by Quarter

Total Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17 Apr.-June17

A. PESISE PREPARATION 269.05 154.69 129.29 43.94 596.97

Environmental and social audit of industrial sites 213.95 118.58 94.38 35.66 462.57

Feasibility of the Environmental & Social Assessment Prog. /a 55.10 36.11 34.91 8.28 134.40

B. CAPACITY BUILDING 269.86 105.59 11.78 6.58 393.81

Institutional support for ODDIG 196.53 27.75 1.70 0.63 226.61

Support for operationalization of the Env. Protection Fund (EPF) 21.41 0.10 0.10 0.10 21.70

Promotion of entrepreneurship among young graduates 51.92 77.75 9.99 5.85 145.50

C. Management of the study 54.39 36.63 36.86 36.15 164.03

TOTAL PROJECT COST 593.30 296.92 177.93 86.67 1 154.81

3.2 Financing Plan

3.2.1 This operation will be funded with an MIC-TAF grant of UA 0.97 million, equivalent to XAF

807.67 million, or 83.80% of the total cost of the operation. The counterpart contribution of the Gabonese

Government is estimated at UA 187 45 (XAF 156.510 million), or about 16.2% of the total cost of the study.

This contribution in kind will be reserved for management expenses, including logistics, staffing and office

space.

9

Table 4

Financing Plan of the Operation

SOURCE OF FINANCING (XAF ‘000) (UA ‘000 UC)

% L.C. F.E. Total L.C. F.E. Total

AfDB/MIC 249 330.44 558 340.47 807 670.91 298.63 668.73 967.36 83.8

Republic of Gabon 136 707.45 19 800,30 156 507,75 163.74 23.72 187.45 16.2

Total 386 037.89 578 140.77 964 178.66 462.36 692.45 1 154.81 100.0

3.2.2 The allocation of funding by quarter (over a one-year period) and by component is as follows:

Table 5

Breakdown of Financing by Quarter During the Year of Implementation

SOURCE OF FINANCING (UA‘000)

Total

Jul.-Sept. 16 Oct.-Dec. 16 Jul.-Sept. 16 Apr.-June 17

AfDB/MIC 53478 238.03 118.67 75.89 967.36

Republic of Gabon 5853 58.89 59.26 10.78 187.45

Total 593.30 296.92 177.93 86.67 1 154.81

Table 6

Breakdown of Financing by Expenditure Category (UA ‘000 )

LIST OF GOODS AND SERVICES AfDB/MIC GABONESE REPUBLIC TOTAL

L.C. F.E. Total L.C. F E. Total L.C. F.E. Total

A. WORKS 30.69 92.07 122.77 - - - 30.69 92.07 122.77

B. GOODS 39.42 107.70 147.13 0.00 - 0.00 39.42 107.70 147.13

Capacity building equipment 4.71 26.71 31.43 0.00 - 0.00 4.71 26.71 31.43

Equipment 34.71 80.99 115.70 - - - 34.71 80.99 115.70

C. SERVICES 123.60 406.40 530.00 42.56 -0.00 42.56 166.16 406.40 572.55

1. TRAINING 32.66 39.92 72.58 0.00 -0.00 -0.00 32.66 39.92 72.58

2. TECHNICAL ASSISTANCE 75.63 351.17 426.80 42.56 - 42.56 118.19 351.17 469.36

3. CONTRACTUAL SERVICES 15.31 15.31 30.61 - - - 15.31 15.31 30.61

D. AUDIT 8.08 9.88 17.97 0.00 - 0.00 8.08 9.88 17.97 E. STAFF 56.20 - 56.20 - - - 56.20 - 56.20

F. OPERATING COSTS 33.42 32.96 66.38 116.53 23.06 139.59 149.95 56.02 205.96 Not Allotted 7.21 19.72 26.93 4.65 0.66 5.31 11.87 20.38 32.24

Total 298.63 668.73 967.36 163.74 23.72 187.45 462.36 692.45 1 154.81

IV. PROCUREMENT ARRANGEMENTS AND FINANCIAL MANAGEMENT

4.1. All consultancy services to be financed with Bank resources will be procured in accordance with

the policy on procurement financed by the Bank Group, issued in October 2015, and using appropriate

standard bidding documents of the Bank. The ODDIG will be responsible for the project's procurement

operations. It will act through a management team comprising a procurement specialist with the required

qualifications and experience and recruited following the Bank's procedures for the hiring of individual

consultants and subject to the Bank's no-objection opinion.

The procurement arrangements for goods, works and consultancy services are summarized in the table

below.

10

Table 6

Procurement Arrangements

The figures in square brackets correspond to the Bank's funding.

** “Other” refers to consultation of suppliers or contract by direct agreement

Works (UA 122 770): The procurement of works amounting to UA 122 770 will be done through shopping,

in accordance with national legislation;

Goods (UA 147 13): Procurement of vehicles (UA 31 430) and other equipment (UA 115 700) will be done

through shopping, in accordance with national legislation;

Services (UA 590 520): Services will be procured on the basis of shortlists and: (i) using the Quality- and

Cost-Based Selection (QCBS) method for technical assistance; and (ii) using the Least-Cost Selection

(LCS) method for accounts audit.

As for training, it will be the procured through direct agreement with the National Investment Promotion

Agency (ANPI). It is a public administrative agency which assists the Government in implementing its

investment and exports promotion policy. It also supports the creation and development of enterprises, and

helps project proponents and assists in the implementation of public-private partnerships. The services of

Expenditure Categories (including

contingencies) I

In UA Thousand

AO

I

A

O

N

Others** Short List* Total

Works 122.77

[122.77]

122.77

[122.77]

Works

122.77

[122.77]

122.77

[122.77]

Goods 147.13[147.13] 147.13[147.13]

Capacity building equipment 31.43 [31.43] 31.43 [31.43]

Equipment 115.70

[115.70]

115.70

[115.70]

Services

72.58 [72.58]

517.94

[475.38]

590.52

[547.96]

Technical assistance - feasibility studies 469.36

[426.80]

469.36

[426.80]

Training 72.58 [72.58] 72.58 [72.58]

Contractual services (individual consultants) 30.61[30.61] 30.61[30.61]

Audit 17.97 [17.97] 17.97 [17.97]

Operating costs

262.16[122.58]

262 .16[122.58

]

Operating costs 205.96 [66.38] 205.96 [66.38]

Staff 56.20 [56.20] 56.20 [56.20]

Grand Total of Project

0.00

0.

00

604.64

[465.06]

517.94

[475.38

1 122.58

[967.38]

Not Allocated 32.24 [26.93]

11

individual consultants will be procured in compliance with the current Bank provisions for the recruitment

of individual consultants.

Operating Costs (UA 262 160): Operating costs and staff allowances will be settled in accordance with the

procedures stipulated in the procedures manual approved by the Bank.

Procurement plan: The Implementation Unit will prepare a procurement plan covering the 12-month project

period. The plan must be submitted to the Bank for approval prior to its implementation. It will be updated,

and all revisions will be subject to prior approval by the Bank.

General procurement notice and procedures review: A general procurement notice (GPN) prepared in

consultation with the Donee will be published on UNDB online and on the Bank’s Website following

approval of the proposed grant. The following documents will be submitted to the Bank for review and

approval before publication: requests for expression of interest, requests for proposals, short lists, evaluation

report of the technical proposals of consultants, and draft consultancy contracts.

The procedures for award of the first two contracts to suppliers and contractors using the shopping mode of

procurement will be subject to prior review by the Bank. To facilitate smooth implementation of the study,

the service of a procurement consultant will be sought.

5. IMPLEMENTATION SCHEDULE

5.1 Scheduling of proposed activities: This support will be approved in August 2016 and will continue

for a period of 12 calendar months. The consultant’s time of service will be set at 9 months. The schedule of

activities may be summarized as follows:

Table 7: Schedule of Activities of the Operation

Activity Responsible Deadline Deadline in Months

Bank approval of the MIC-TAF AfDB August 2016 August 2016

Signing of the grant agreement AfDB September 2016 September 2016

Singing of the consultant's contract Govt. September 2016 September 2016

Start-up of activities Govt. October 2016 October 2016

Submission of first establishment report Govt. 15 June 2017 M+0.5

Submission of the report of the initial studies and analyses Govt. 30 June 2017 M + 2.5

Holding of the national validation seminar Govt. 15 July 2017 M + 3.0

Submission of the final report of the studies and initial analyses Govt. 30 July 2017 M + 3.5

Submission of the studies and in-depth analyses report Govt. 15 August 2017 M +5.5

Training and incubation of young entrepreneurs Govt. 15 August 2017 M + 6.5

Procurement of the laboratory for pollution and nuisance analysis Govt. 30 March 2017 M+ 8.5

Report validation and final document submission workshop Govt. 30 August 2017 M+9

5.2 Draft annual work programme and procurement schedule: The organization and management

of this operation are set out in detail in the annex, which includes the institutional arrangements, financial

management and audit requirements, supervision, monitoring and assessment of the operation. During the

project appraisal, the Donee will prepare a procurement plan which will serve as basis for the procurement

methods. It will be subject to the Bank’s review and approval prior to the signing of the Letter of Agreement.

12

5.3 Organization and management of the study: The study will be conducted by a multi-disciplinary

consulting firm recruited through international shopping. The Ministry of Sustainable Development,

Economy, Investment Promotion and Forecasts (MDDEPIP) will be the executing agency, and the

Observatory for Promotion of Sustainable Development Products and Services of the Gabonese Industry

(ODDIG) will coordinate the activities of the study. The Ministry will, subject to the Bank’s consent,

appoint a coordinator for the study, who must have proven qualifications and experience. The coordinator

will be tasked with coordinating the activities of the study (including those relating to capacity building and

organization of national seminars), and facilitating the activities of international experts on the ground. The

Gabonese authorities will also designate three national counterparts, who will work in close cooperation

with the international experts.

A technical review committee chaired by the representative of MPERNFM will also be set up to review the

consultant’s reports and make recommendations for action. The committee will also include representatives

of the Ministries of Economic Affairs, Agriculture, Wildlife and Fisheries, Mines and Industry, the PSGE

Coordination Office, SNBG, ANPN, the AEAFFB, ANPI, socio-professional organizations, and the private

sector. The committee will meet at least three times during the period of the study.

VI. FINANCING ARRANGEMENTS

6.1 Disbursement: Grant disbursements will be governed by the Bank's disbursement rules. The direct

payment method will be used for the payment of contractual expenditures of the works, goods and services

categories. Payments relating to operating costs will be disbursed using the special account method.

Disbursement of MIC-TAF resources will be subject to presentation of evidence of the appointment of the

coordinator of the study and the opening of a special account in the name of the project in a commercial

bank acceptable to the Bank.

6.2 Financial Management: The financial management framework for the operation will be in

accordance to the MIC-TAF guidelines for small operations financed by the Bank Group. The Government

will make necessary arrangements to ensure that annual financial statements relating to the use of grant

resources are audited in accordance with the terms of reference for the audit of small projects financed with

grants and trust funds by the Group and following the Bank's new financial management procedures. Audit

reports and products will be submitted to the Bank no later than six months from the date of closing of the

project study. The financial audit will be conducted by a hired auditor.

6.3 Suspension of disbursements: Disbursements of the MICF resources will be governed by the

Bank’s rules on disbursements in general and its rules on the suspension of disbursements, in particular.

6.4 Letter of Agreement: Financial management, financing conditions and Letter of Agreement:

Following approval of the request, the Bank will prepare a Letter of Agreement using the format shown in

Annex 3 of the new MIC-TAF directives (November 2011). The Letter of Agreement will be signed

between the Bank and the Gabonese Republic, and will become effective upon signature.

VII. CONCLUSIONS AND RECOMMENDATIONS

7.1 Conclusion: The above-mentioned studies will help fine-tune PESISE preparation and provide the

project owner with all information required for the design and sizing of the programme and the assessment

of feasibility of the investment. It will also help to operationalize the Environmental Protection Fund,

identify incubation centres for the promotion of green entrepreneurship, and support 20 young graduates in

the creation of their businesses.

13

7.2 Recommendations: Management recommends that the Board of Directors awards the Gabonese

Republic a grant not exceeding UA 967 360.92, based on the conditions described above and using MIC

Fund resources. The grant will be used to fund consultancy services as described in this memorandum and

the terms of reference (ToR) in Annex.

- 1 -

ANNEX I

Page 1 of 8

Government’s Request for Financing

MINISTRY OF SUSTAINABLE

DEVELOPMENT, ECONOMY, INVESTMENT

PROMOTION AND FORECASTS

……………….

OFFICE OF THE MINISTER

No.………./MDEPIP/CAB-MIN Libreville,

FROM: The Minister

TO: The President of the African Development Bank (AfDB),

Abidjan-Côte d’Ivoire

------------

SUBJECT: TECHNICAL ASSITANCE FOR ASSESSMENT OF INDUSTRIAL SITES AND

ENVIRONMENTAL SERVICES (PESISE): FINANCING REQUEST

Sir,

I am writing to request from the African Development Bank (AfDB) technical assistance for preparation

of the above-mentioned programme.

The Gabonese Government has mapped out a path for sustainable development characterized by low

ecological footprint, and established the Observatory for Promotion of Sustainable Development of

Products and Services of the Gabonese Industry (ODDIG) in order to strike a balance between industrial

development and environmental constraints, regarding issues upstream of the industrial production as well

as those downstream of the process, such as waste treatment, pollution and nuisance. For this application,

we would like to confirm the Government's commitment to ensuring the success of this operation and

formally request your assistance from the resources of the Middle Income Countries’ Technical Assistance

Fund (MIC-TAF) for use in preparing the Programme for Environmental Evaluation of Industrial Sites and

Environmental Services (PESISE), in line with the operationalization of the Industrial Gabon Pillar of

PSGE 2025, and in building the human and technical capacities of ODDIG.

Yours sincerely,

(Signed)

Régis Immongault

- 2 -

ANNEX II

MIDDLE INCOME COUNTRIES – TECHNICAL SUPPORT FUND REQUEST FORM

1. Name of Study Project: Technical Assistance for the National Programme for

Environmental Assessment of Industrial Sites and Environmental Services (PESISE)

2. Country: Republic of Gabon

3. Executing Agency:

a) Name: Ministry of Sustainable Development, Economy, Investment Promotion and

Forecasts

b) Address: P. O. Box 747 Libreville Immeuble Arambo

Phone. (241) 01795527; FAX (241) 01 795798

4. Description of activities:

4.1 The establishment of a National Programme for Assessment of Industrial Sites and

Environmental Services (PESISE) in the Gabonese Republic will, based on a study that will be

conducted, comprise the following activities: (i) assessment of the legislative and regulatory

framework; (ii) assessment of the status of sites affected by industrial pollution; (iii) assessment of

the roles, responsibilities and level of involvement of line Ministries concerned with the

programme (especially the technical Directorates of such Ministries) and non-technical partners

(Governors, Prefects, Mayors, etc.); (iv) determination of the levels of pollutants in water and/or

soil samples, as well as air taken from various target sites; (v) preparation of a national strategy for

mapping pollution levels; (vi) preparation of a national workshop on the status of industrial

pollution in Gabon; (vii) strengthening of ODDIG capacity by establishing an analysis laboratory

and providing specific training.

4.2 The key expected results are: (i) studies on feasibility and preparation of the framework

of Bank funding in support of the environmental assessment of industrial pollution; (ii) capacity

building for ODDIG through training and the establishment of a pollution and nuisance analysis

laboratory; (iii) operationalization of the Environmental Protection Fund; and (iv) support for the

employability of young graduates.

5. Rationale of the activities

5.1. Since the Rio Conference and establishment of the National Parks Network in the wake

of the Earth Summit, Gabon has implemented a conservation policy. The existence of a

conservation mechanism and coordination of the approach to sustainable development (Sustainable

Development Commission and National Climate Board) confirms the country's institutional

preparedness to adhere to the new United Nations strategy, the Sustainable Development Goals

(SDGs), as well as the guidelines of the Paris Agreement, after COP21. The recent adoption of a

Law on the orientation of sustainable development reinforces this favourable environment. In this

- 3 -

new context, it will be advisable to align the national industrial activity, natural resource

management and environmental protection with sustainable development and the fight against

climate change.

5.2. The PESISE feasibility study is a milestone towards building on Gabon’s commitments and

lessons learned from the country’s experience in environmental protection, industrial pollution and

the impact of human activity, at a time when sustainable development, along with climate change,

has become a major concern of the century, underscoring the need to rethink the growth and social

inclusion policy. PESISE meets the objectives of a developing country and intervention capacity

in industrial pollution – an area where most countries are found wanting. The assessment of

environmental pollution in general has barely started, whereas such assessments can also lead to

greater control of natural resource management. Thus, the PESISE programme, which is

undeniably a trailblazer, will mark the onset of a systematic and formalized form of assessment of

the impact of industrial pollution from scratch.

5.3. It should be noted that the natural resource exploitation system – a legacy of the country's rent-

driven economy - remains riddled with gaps and as such is far from being in line with the latest

international standards. This exploitation system generates an array of environmental

consequences, which if not speedily addressed may prove irreparable and irreversible for both the

population and the ecosystems. The agreement reached between Gabonese authorities and the

AfDB is justified by ODDIG's previous experience on industrial sites, as well as that of various

operators in Gabon, particularly in the agro-industrial, mining and hydrocarbons sectors, based on

the principles of independence that underpin the work of NGOs. The support given to ODDIG will

be beneficial not only for Gabon, but also for countries in the sub-region with the same

configuration.

5.4. Strengthening impact assessment capacities, whether in the industrial or environmental sectors,

calls for gradual enhancement of expertise in the country, the institutional framework and the

operational level of equipment. That is why to ensure sustainability of assessment plans and

practices in Gabon or even in the sub-region, it is necessary to reduce dependence on the outside

world for the entire gamut of equipment needed for the technical operations involved in impact

assessment. Thus, the programme has another implementation phase which entails the

establishment of a laboratory that would ensure the relocation of analyses to Gabon within the first

18 months. This phase, which obviously achieves the objectives in terms of multi-faceted actions

towards capacity building and skills transfer, will highlight the real added value of the funding

provided by the Bank in line with the pan-African institution’s vision for the transformation of the

continent.

6. Cost Estimates of the Study Project:

a) Foreign exchange: : UA 692 450

b) Local currency : UA 462 360

c) Total amount : UA 1 154 810

- 4 -

7. Financing Plan

a) AfDB/MIC : UA 937 360

b) Government : UA 187 450

c) Total : UA 1 154 810

8. Proposed Procurement Method (if known)

a) Services: International Competitive Bidding – Shortlisting

b) Goods and works: National shopping

c) Others, including training: Direct contracting

9. Implementation Plan

The study will begin no later than one month following the notification of the contract to the

consultant. The service delivery schedule is as follows:

Table n° 3 : Activities timing

Activities Responsible Dateline Dateline in

months

Bank approval of MIC-TAF AfDB April 2016 April 2016

Signing of the grant agreement AfDB May 2016 mai 2016

Singing of the consultant's contract Gog June 2016 juin 2016

Start-up of activities Gog 30 July 2016 M

Submission of first establishment report Gog 15 August 2016 M+0,5

Submission of the report on the preliminary studies and

analyses Gog 30 November 2016 M + 2,5

Holding of the national validation seminar Gog 30 March 2017 M + 3,0

Submission of the final report on the studies and preliminary

analyses Gog 30 March 2017 M + 3,5

Submission of the studies and in-depth analyses report Gog 30 March 2017 M +5,5

Training and incubation of young entrepreneurs Gog 30 March 2017 M + 6,5

Procurement of the laboratory for pollution and nuisance

analysis Gog 30 March 2017 M+ 8,5

Report validation and final document submission workshop Gog 30 April 2017 M+9

10 Evidence of Government Commitment to implementing the Targeted Study (Inclusion in

the Country Strategy Paper): Studies identified in the ongoing CSP 2016-2020.

a) Explain and rate the probability that the targeted study is a Government priority:

The study is included in the Emerging Gabon Strategic Plan 2025 (PSGE 2025)

and in the Country’s sustainable development Strategy.

b) Provide name and designation of Government official who will sign the Letter of

Agreement:

Mr Régis Immongault,

Minister of Sustainable Development, Economy, Investment Promotion and Forecasts

c) Provide name of studies coordinator who will be in charge of monitoring the

activities and the use of the MIC-TAF:

Mr Nicaise Moulombi

Executive Director of the Observatory for Promotion of Sustainable Development

Products and Services of the Gabonese Industry (ODDIG)/

- 5 -

ANNEX III To His Excellency the Minister of Sustainable Development, Economy, Investment Promotion.

Libreville, Gabon

Mr Minister:

Subject: Grant of UA 1 million to the Gabonese Government to finance technical support for the National

Programme for Assessment of Industrial Sites and Environmental Services (PESISE).

Letter of Agreement

I am writing on behalf of the African Development Bank to indicate the Bank’s decision to provide to the

Gabonese State a grant in an amount not exceeding UA 1 million to finance technical support for the

National Programme for Assessment of Industrial Sites and Environmental Services (PESISE) and Capacity

Building for ODDIG.

The grant is being provided for the purposes and on the terms and conditions set forth in the attachments

hereto, and the recipient hereby represents, by confirming its agreement hereunder, that it is authorized to

contract, withdraw, and utilize the grant for the said purposes and on the said terms and conditions.

Please confirm your agreement with the foregoing and the conditions and terms attached hereto, on behalf

of the Government of Gabon, by signing, dating, and returning the enclosed copy of this letter.

This agreement will become effective on the date of countersignature by the Bank.

Yours sincerely,

AFRICAN DEVELOPMENT BANK

By

Vice-President, Operations (OSVP) -----------------------------------------

OR

President ------------------------------------------------------------------------

Date -------------------------

AGREED BY THE REPUBLIC OF GABON

By: --------------------------------------------------

Minister of Sustainable Development, Economy, Investment Promotion and Forecasts

- 6 -

ANNEX IV

TERMS OF REFERENCE FOR TECHNICAL SUPPORT

PROGRAMME FOR ENVIRONMENTAL ASSESSMENT OF INDUSTRIAL SITES AND

ENVIRONMENTAL SERVICES (PESISE)

I. INTRODUCTION

1.1. Located in Central Africa, crossed by the equator, and covering a land area of 267 670

km² with an estimated population of 1 802 728 inhabitants (GPHC, 2013), Gabon is bordered to

the north by Equatorial Guinea and Cameroon, and to the east and south by Congo. Having

remarkable mining potential, with more than 900 mining indices (more than one dozen mining

resources identified and located with certainty) currently being exploited across the various

economic sectors, the mining sector accounts for 6% of GDP and 6% of exports, and creates close

to 2 000 direct jobs, not including the handicraft sector. In addition to oil, of which it is currently

the third-largest producer in Africa, Gabon has vast mining reserves, including about 250 million

tonnes of manganese, 3.5 million m3 of which are reported to be exploited, 1 billion tonnes of iron

ore, 32.59 billion m3 of gas, various deposits of gold, lead, zinc, silver, barite and other minerals.

As a result, several industrialization and training development projects are under way across the

country, including the Moanda metallurgical complex and the Moanda Mining and Metallurgical

School.

1.2 The Gabonese economy is based primarily on commodities, essentially oil, which

accounted for 39.3% of GDP, 85% of export revenue, and 49% of the State budget revenue in 2014.

The decline in oil prices on the world market has generated a significant revenue shortfall for

Gabon and a slowdown in growth estimated at 5% on average over the past few years. Gabon faces

the socio-economic paradox of being a middle-income country (MIC), owing to its per capita GDP,

yet exhibiting some of the features of a least developed country, based on its social indicators, with

a poverty rate of 32.7% (McKinsey, 2014) and an unemployment rate of 27% among the working

population. With an average human development index (HDI) of about 0.684, Gabon ranks 112th

out of 187 countries in the Human Development Report (UNDP, 2014). The Gabonese economy

has all the features of a rent-driven economy, which creates few jobs and is based on raw material

exports, despite considerable diversification potential, owing to the country’s huge natural

resources.

1.3 Several critical environmental and social problems have been identified on industrial sites:

loss of biodiversity, breakage of trophic chains, sound nuisance, dust emission, various forms of

contamination by solid and liquid discharges, storage of residue, impact on waterways and

disappearance of socio-economic activities, such as fishing, pollution of the water table, and

deforestation. The pollution generates abnormally high radioactivity. Apart from serious

environmental nuisances, the mining sector in Gabon faces many other obstacles in its

development. The mining sector does not have a critical mass of high-level specialists in

environmental monitoring to identify nuisances and propose mitigation measures. The country also

needs experienced specialists that can protect national interests in negotiations with major mining

corporations and control their activity to allow nationals to play a leading role in creating jobs in

the sector. Considering that the mining potential of Gabon is still largely unexploited and not well

developed, the previous mining code was not sufficiently attractive for investments in the sector

and did not guarantee the State sufficient revenue.

- 7 -

II. CONTEXT OF THE STUDY

2.1 In Gabon, like in many other countries and owing to climate change, sustainable

development has become the major policy option of the century in the rethinking of growth and

social inclusion. It is against this backdrop that the Programme for Environmental Evaluation of

Industrial Sites and Environmental Services (PESISE) was developed in Gabon. While industrial

sectors, such as oil and mining (manganese, uranium, etc.) and the manufacturing sector contribute

to Gabon’s development, they also pose significant problems of pollution and waste, sources of

contamination of the various ecosystems and resources (surface and underground water, soil,

coastal areas). The forms of industrial pollution are as varied as the industrial activities themselves

and add to the other forms of environmental damage due to human activities. Industrial sites are

subject to environmental impact assessments spelled out in various pieces of legislation and

regulations in Gabon, with environmental management plans that establish conditions for

monitoring discharges and the natural environment (analyses of water discharges, atmospheric

emissions, wastes, etc.). Degradation or depletion of natural resources (water and soil) is one of

today’s major environmental challenges.

2.2 With regard to governance, mining is governed by a set of laws, including the Mining

Code, the Hydrocarbon Code, the Environmental Code, and the Sustainable Development Law.

With regard to governance and transparency in the actions of public authorities in the mining sector,

Gabon, which has been an Extractive Industries Transparency Initiative (EITI) implementing

country since 2004, is currently engaged in negotiations to re-join the Initiative. For mining

operations, the new Mining Code, which went into force in June 2015, calls for oversight at all

stages, from applications for a title to mine closures. In particular, it requires detailed information

on the status of sites before and after mining operations and on the different means used to best

improve sites after any activity. The Code calls for the implementation of a policy of industrial

responsibility stemming from mining activity; compliance with standards of hygiene, health,

environmental protection, industrial responsibility and combating climate change, in accordance

with the existing texts and international standards; promotion of local accredited small and

medium-sized industries (SMIs) and small and medium-sized enterprises (SMEs); a local

development policy in rural mining areas, a sector-specific corporate policy in keeping with human

rights. With respect to mine closure, the Code authorizes the establishment of a site rehabilitation

fund. An environmental clearance certificate is issued by the mining authority following the mine

closure.

2.3 With regard to the monitoring of sustainable development, the Gabonese Government has

set up the Gabonese Observatory for Promotion and Sustainable Development of Products and

Services of the Gabonese Industry (known as ODDIG) to report on proven environmental and

social situations and propose solutions, in order to establish the need for economic development

that incorporates environmental and social issues as a precondition for Gabon’s economic

development. The Observatory will be used specifically to strike a balance between industrial

development and environmental constraints, addressing both issues relating to upstream industrial

production and those downstream issues relating to waste treatment, water, air, soil and

underground pollution.

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2.4 As regards financing, the new Mining Code, which entered into force in June 2015, is

primarily intended to boost State revenues generated from the mining sector. The Code points out

the environmental and societal responsibility of companies to reduce the potential environmental

impacts and increase the benefits derived from mining activities for the population. Under the

Code, the State is also guaranteed (through its mining corporation) a minimum and free stake of

10% in each mining exploration project. The State will also have an option to increase its stake in

mining companies to 35% by purchasing shares in the mining company at a previously negotiated

price. Local communities will also be involved in the Stabilization and Equalization Fund, and

ecosystems will be upgraded with the rehabilitation of sites after exploitation, thanks to the

rehabilitation fund that has been established to that end. Certain sites will be downgraded, if

necessary, based on the economic value of the mine being exploited, and will be placed under the

authority of a number of entities, including the Ministry of the Environment and the National Parks

Agency.

2.5 To support the Observatory for Promotion and Sustainable Development of Products and

Services of the Gabonese Industry (ODDIG) in its environmental and industrial pollution

assessment work and to strengthen its expert capacity, the Government of Gabon has requested the

assistance of the African Development Bank to conduct a preparatory study for the PESISE

programme. The present terms of reference describe the conditions and methodology proposed for

the study.

III. THE STUDY

3.1 Guiding Principles

The study will be guided by a number of principles which, when applied, will contribute to

sustainable development and the promotion of a green economy with a light ecological footprint

that creates wealth and jobs on the industrial sites of Gabon. Of those principles, those that are

most directly relevant to the achievement of that goal are the following:

The consolidation of achievements and lessons learned from the implementation of

operations in Gabon, but also the search for success stories and new technologies

developed and harnessed in the country or elsewhere, which deserve to be scaled up

in order to generate a significant impact in terms of rehabilitation of degraded sites

and sustainable industrial development. In this context, all the levers that could help

Gabon benefit from the advantages related to its ambitious commitments concerning

its low-carbon sustainable development will be taken into account.

Investments must be accompanied by significant reforms to facilitate and strengthen

the drivers of growth and the green rural economy, including by identifying incentives

for enhancing the emergence of new values and income-generating activities related

to environmental protection.

The need to apply the polluter-pays, precaution, responsibility and participation

principles defined under Gabon’s environmental protection legislation.

Exit and sustainable strategy. The programme’s activities will be based on the prior

definition of roles and responsibilities of the stakeholders (operators, communities,

users and decentralized agencies), in the maintenance and sustainability of

investments, and service delivery to communities.

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3.2 Objectives of the study

3.2.1 Strategic objective: The objective of the Programme for Environmental Evaluation of

Industrial Sites and Environmental Services (PESISE) is to contribute to poverty reduction and

improvement of the living conditions of the population by promoting industrial development with

a low ecological footprint and the fight against the effects of climate change in Gabon.

3.2.2 Specific objectives: The PESISE programme is specifically intended to strengthen national

capacities in sustainable development by preparing the Programme for Environmental Evaluation

of Industrial Sites and Environmental Services (PESISE) and providing institutional support to the

Observatory for Promotion and Sustainable Development of Products and Services of the Gabonese

Industry (ODDIG). The main expected outcomes are as follows: full report on PESISE preparation

and feasibility studies on the rehabilitation of degraded industrial sites, a pollution and nuisance

analysis laboratory, and national staff trained in negotiation, and monitoring of the implementation

of environmental and social assessments on industrial sites.

3.3 Description and phasing of the study

The study will span a 12-month period and cover the entire country, particularly the industrial sites.

It will take place in two major phases:

The first phase will run for a total of four and one half months, during which a

detailed review of the environmental situation of industrial sites will be conducted

and the main constraints and opportunities identified. The national seminar to

validate the review report will make it possible to take into account the

Government’s policy on sustainable development and the environment, along with

cross-cutting issues such as gender and poverty.

The second phase will run for seven and one half months, and comprise an

evaluation of the technical, financial and socio-economic feasibility of the PESISE

programme and a definition of the features of the pollution and nuisance analysis

laboratory. This phase will be rounded up with the presentation of four interim

reports: (i) feasibility study of the programme, (ii) preliminary design studies on the

rehabilitation of degraded pilot industrial sites, (iii) technical description of the

pollution and nuisance analysis laboratory, and (iv) environmental and social

assessment. Those reports will be reviewed at the second national workshop. The

consultant will take into consideration the findings issued during the workshop in

finalizing the reports.

V. DETAILED DESCRIPTION OF THE CONTENT OF THE STUDY

4.1 Methodology

The consultant will begin operations in Gabon with a clear definition of his/her strategy for properly

conducting the study. This approach will be reflected in the inception report that will be submitted

to the Bank for approval. Subsequently, the consultant will use available documentation on

strategic, industrial and environmental issues in Gabon, including the Strategic Plan for an

Emerging Gabon (PSGE), the Social Pact, the National Industrialization Strategy, inclusive green

- 10 -

economy and structural transformation policies in Gabon, TFP reports on the industry and

environment sector, the diagnostic and prospective study report on the forest-timber sector in

Gabon, Gabon’s Intended Nationally Determined Contributions (INDC), the National Climate

Policy, the Mining Code, the National Sustainable Development Strategy, various technical study

reports available at the relevant technical services, regional institutions and public and private

companies, and any other relevant documents deemed useful by the consultant.

Following this literature review, the consultant will indicate whether there are any additional areas

for investigation, if necessary. The consultant will therefore conduct, across the study area,

complementary surveys of industrial sites, communities, private companies, young graduates and

other actors. All analyses and proposals will be made taking into account specific issues relating to

gender, poverty and green jobs. In this regard, the consultant will in detail analyse the position and

role of women and youths in industry and the environment, and identify concrete measures for

addressing their situation under the PESISE programme. Throughout his/her investigations, the

consultant will adopt a participatory approach by closely involving the various stakeholders.

He/she will adopt the method consisting in the comparative analysis of the strengths, weaknesses,

risks and opportunities related to the programme in the context of the PSGE 2025.

Two national seminars bringing together stakeholders (technical services, donors, non-

governmental organizations, target populations, civil society, private sector and other actors) will

be organized to examine and validate the environmental assessment report, the report on the

preparation of the PESISE programme, and the Environmental and Social Management Plans

(ESMP).

The operation will comprise the following two strands:

Strand 1: In-depth review of the state of the environment, pollution and nuisances on

industrial sites: This involves preparing an exhaustive inventory of all available studies and

information (to be supplemented by field surveys if necessary) on the environment, pollution and

nuisances, compliance with industrial development conditions, the political and institutional

framework, industrialization, mining actors, mechanisms for financing activities related to the

environment, ongoing operations at industrial sites, physical and institutional constraints, current

environmental and social problems, etc. Strand 1 will be rounded up with an environmental

assessment report, whose format will be subject to prior approval of the Government and the Bank.

This report will be validated by all stakeholders at the first national seminar. The consultant’s

specific activities may be summarized as follows:

Preparation of an exhaustive inventory of industrial sites affected by pollution and

nuisances;

Determining the content of water, soil and air pollutants using a representative

sample of sites;

Assessment of industrial, agricultural and urban pollution;

Drawing of a national map of pollution and nuisance levels (GIS);

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Assessment of the roles, responsibilities and level of involvement of the line

Ministries concerned with the programme, including the mining authority,

decentralized agencies and financial and technical partners; and

Assessment of compliance with environmental impact studies and oversight of the

stages in the mining process as required by law;

Adherence to emergency action plans and preparing for emergency situations at

local level;

Planning of mine closures;

Assessment of risks related to mines and extractive industries;

Identification of technological, institutional and social initiatives for the protection

of miners’ health;

Development of sector-based sustainable development indicators (Law No. 7-2015

on Gabon’s sustainable development policy direction, the Paris Agreement on

Climate Change, and the Sustainable Development Goals);

Identification of stakeholders (authorities, General Directorate for Studies and

Laboratories, universities, existing laboratories, etc.) to determine their existing

means of analysis; contact with the Ministry of the Environment and the

university is also envisaged; and

Proposal of a list of industrial sites for the conduct of final design studies.

Strand 2: Preparation of the PESISE programme: The consultant will conduct a technical,

economic, financial and institutional feasibility study for the programme based on the assessment

conducted, the constraints and the opportunities identified. The operation will focus on three

components: (A) preparation of the PESISE; (B) national capacity building; and (C) coordination

and management. The main tasks of the consultant’s mission could be summarized as follows:

(i) Results-based logical framework: Development of the logical framework of the

PESISE programme (result chains, performance indicators, means of verification,

risks and mitigation measures).

(ii) Detailed description of the components and activities of the PESISE

programme: The task will involve quantifying, locating and specifying the

following activities, and providing the costing and operational details for their

implementation:

A. Component 1: Preparation of the PESISE programme: This component involves: (i) detailed

preparation of the Programme for Environmental Evaluation of Industrial Sites and Environmental

Services (PESISE), (ii) final design studies on the work to restore five degraded industrial sites.

The component comprises four sub-components, as set out below. The studies will be rounded up

with the presentation of the report on the preparation and preliminary design studies on five

industrial sites, which will be reviewed at national validation workshops.

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A.1: Environmental and social evaluation of industrial sites: The aim is to review the current

state of industrial pollution in Gabon, its environmental and social impacts, and health and

industrial risks, and to identify appropriate mitigation measures. The review will involve:

Preparation of an exhaustive inventory of the sites affected by industrial pollution;

Determining the content of water, soil and air pollutants using a representative

sample of sites;

Drawing of a national map of pollution and nuisance levels (GIS);

Assessment of the roles, responsibilities and level of involvement of the line

Ministries concerned with the programme, including the mining authority,

decentralized agencies and financial and technical partners;

Assessment of compliance with environmental impact studies and oversight of the

stages in the mining process as required by law;

Adherence to emergency plans and preparing for emergency situations at local

level;

Planning of mine closures;

Assessment of risks related to mines and extractive industries;

Identification of technological, institutional and social initiatives for the protection

of miners’ health; and

Preparation of a national workshop on the state of industrial pollution in Gabon.

A.2 : Preparation of the National Programme for Environmental and Social

Assessment of Industrial Sites in Gabon:

Preparation of the logical framework based on the programme outcomes;

Detailed description of the planned components and activities;

Conduct of a detailed financial and economic analysis;

Proposal of a financial support system for local sanitation companies and youth

entrepreneurship;

Making an operational proposal for the polluter-pays principle and for increasing

revenues;

Definition of institutional arrangements for implementation and piloting of the

programme;

Conduct of final design studies on the major infrastructure concerned; and

Definition of the type of public oversight to be implemented.

B. Component 2: Capacity building. The purpose of this component is to: (i) provide

institutional support to the ODDIG; (ii) operationalize the Environmental Protection Fund (FSE),

and (iii) promote entrepreneurship among young graduates.

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B.1 Institutional support to the ODDIG

Acquisition and installation of a pollution and nuisance analysis laboratory.

Conduct of training activities for ODDIG agents.

Training of Gabonese technicians on the protocols and analytical techniques chosen

and improving their technical ability to sort and interpret analysis results.

B.2 Operationalization of the Environmental Protection Fund (FSE):

Finalization of texts concerning organization and functioning of the FSE;

Implementation of administrative, financial and accounting procedures manuals;

Development of a strategy for the mobilization of internal and external resources;

and

Acquisition of computer and desk-publishing equipment.

B.3 Promotion of entrepreneurship among young graduates in green trades

Assisting with the creation of business incubators to support, mentor and assist

young entrepreneurs in the conduct of feasibility studies and in the negotiation of

loans with financial partners;

Financing the training of 30 young people in incubation centres that create

innovative projects in the fight against pollution and developing degraded sites and

areas.

Establishing an innovative financing mechanism for access to a large number of

young entrepreneurs (number to be determined by the study) in environmental and

sanitation trades.

A) Component 3: Programme management

Coordination of programme activities;

Administrative, accounting and financial management;

Adoption of a communication and marketing plan;

Internal and external monitoring and evaluation of the programme; and

Audit.

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(iii) Economic and financial analysis of the PESISE programme

At the economic level, the consultant will assess, in consultation with the project owner, a baseline

situation (“without programme”) and assess, in relation to this situation, the costs and benefits -

expressible in monetary terms - of the situation “with programme”, including the negative and

positive externalities in the various configurations envisaged. In particular, the consultant will carry

out the following activities:

Analyse the feasibility and economic financial viability of the programme;

Calculate the financial and economic return of the programme and standard

processing units;

Analyze the sensitivity of the programme to investment cost and implementation

timeframe, the volume of activity (low/medium/high scenarios defined in the market

study), operating costs, etc.;

Analyze the probable sharing of costs and benefits of the programme, expressed in

monetary terms, between the various categories of stakeholders;

Calculate the detailed costs of each programme component;

Establish the economic and financial rationale of the programme;

Analyse the ESMP financing system of each industrial site;

Determine the programme investment and operating costs;

Analyse the recurrent costs of the programme; and

Examine issues relating to allowances and other benefits for local staff, the

technical assistance to be deployed and others.

(iv) Definition of institutional arrangements for implementation and piloting of the

PESISE programme

Regarding financial feasibility and risk analysis, the consultant will take stock of the programme’s

institutional environment: applicable administrative law and business law, tax and customs system,

labour law, price and foreign exchange regulations, land tenure system, environmental regulations

and any international agreements. He/she will propose a programme organization, specifying the

relationships between the stakeholders: contracting authority, contractor, operator, and possibly the

delegating authority/delegated body/promoter, and their responsibilities. In particular, the

consultant will:

Analyse the overall institutional framework of the programme, including its

institutional base;

Analyse the overall coherence of the programme, including its design and strategic

and operational context;

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Examine the programme's management structure and desired levels of

decentralization, and its relations with other structures;

Discuss, with the authorities of the country, the short-term technical assistance and

consultancy needs;

Define the participation of the Gabonese State and beneficiaries in the programme

financing and the mobilization of such participation; and

Define the level of involvement of the private sector and civil society.

(v) Environmental and Social Assessment (ESA) and Environmental and Social

Management Plan (ESMP)

Analyse the programme's environmental and climate change impacts;

Explore the possibilities of introducing "payment for environmental services" (PES)

or forms of good resource management involving communities;

Assess health and epidemiological risks;

Supervise and schedule all epidemiological studies (chemical, bacteriological and

radioactivity-related risks);

Assess industrial, agricultural and urban pollution;

Propose appropriate mitigation measures for integration in programme activities

and costs;

Analyse aspects relating to various kinds of pollution;

Analyse national gender mainstreaming policies;

Identify constraints on the participation of women and young people in activities

related to the environment, and propose specific actions in areas of interest to

women and young people with a view to improving their status and integration;

Analyse the project's impact on women and other vulnerable groups, and propose

measures along with the required financial support;

Collect gender-disaggregated data; and

Collect data relating to social transformation, including change in the status of

women.

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VI. CONDUCT OF THE STUDY

6.1 Organization and management of the operation

6.1.1 The PESISE programme will be prepared by a multi-disciplinary consulting firm which

will be recruited through international shopping based on a short list, using the Quality- and Cost-

Based Selection (QCBS) method. The Ministry of Sustainable Development, Economy and

Investment Promotion will be the executing agency, and the Executive Director of ODDIG will be

responsible for coordinating the activities of the operation (including those relating to capacity

building and organization of national seminars). In that capacity, the coordinator will facilitate the

actions of international experts on the ground. The coordinator will be assisted by a procurement

specialist, an accountant, a secretary and a driver. The Gabonese authorities will also designate

four national counterparts who will work in close cooperation with the international experts. They

will have proven expertise in environment, governance, vocational training and economic and

financial analysis, to monitor and control the quality of the operation.

6.1.2 A steering committee chaired by the representative of the Ministry of Sustainable

Development, Economy, Promotion of Investments and Forecasts will be set up to review the

conduct of the study, analyse the consultant’s interim reports, and make policy recommendations.

The committee will meet at least three times during the period of the study. The committee will

include representatives of the following entities:

Ministry of Sustainable Development, Economy and Promotion of Investments and

Forecasts;

Ministry of Environmental Protection, Natural Resources, Forestry and the Sea;

Ministry of Agriculture and Agricultural Entrepreneurship, responsible for the

implementation of the Seed Programme;

Ministry of Livestock and Fisheries;

Ministry of the Interior;

Ministry of Industry;

PSGE Coordination Bureau;

Two representative of Scientific Research;

One representative of Croissance Saine Environnement;

One representative of ECCAS;

One representative of ROSCEVAC;

Executive Director of ODDIG;

One representative of MANE;

One representative of SNBG;

Three representatives of the oil, mining and agricultural industries.

- 17 -

6.1.3 To successfully conduct the study, several pieces of equipment will be procured through

the request for quotation procedure. The equipment will comprise lots of IT equipment (computers,

printers, UPS and various software), a photocopier, two 4x4 vehicles and other pieces of

equipment. Local staff will be granted allowances, while some of them (accountant, secretary,

procurement officer and driver) will receive salaries.

6.2 Required expertise and composition of the team

6.2.1 The expertise required for conduct of the study will cover the following areas:

Pollution and nuisances;

Industrial development in the mining sector;

Institutional aspects and mining sector governance;

Biodiversity.

6.2.2 Based on the required areas of expertise indicated above, the consultant will provide a

team composed of the following experts:

One expert environmentalist, chief of mission;

One expert specialized in the operation of pollution analysis laboratories;

One expert in industrial development of the mining sector;

One hydro-biologist;

One expert in human health;

One expert in animal health;

One socio-economist;

One financial analyst;

One regulatory text drafting specialist;

One resource mobilization development specialist; and

One procedures manual preparation specialist.

6.2.3 The international experts will be assisted by national counterparts with the required

qualifications in the field of the study:

One environmentalist;

One environmental governance specialist;

One vocational training specialist;

One financial and economic analysis specialist.

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VII. SCHEDULE AND REPORTS

7.1 Schedule and Duration

The study will begin at the latest one month after the contractor is notified of the contract award.

The deliverable schedule is as follows:

Bank approval of the MIC-TAF September 2016

Signing of grant agreement October 2016

Signing of the consultancy contract November 2016

Implementation of the first phase

Start-up of activities M

Submission of the inception report M + 0.5

Submission of environmental review report M + 2.5

Holding of the national validation workshop M + 3.0

Submission of the final review report M + 3.5

Implementation of the second phase

Submission of the three interim feasibility reports of

PESISE and the ESA report M + 5.5

Training and incubation of young entrepreneurs M + 6.5

Procurement of pollution analysis laboratory M + 8.5

Holding of national validation workshop and

submission of documents M + 9.0

7.2 Reports and Documents

Based on the project schedule, the consultant will submit the reports below in French. The

consultant will provide the project owner with the computer files containing the final reports,

including digitized photographs and models, in useable format, of the economic calculations and

financial simulations conducted as part of the study.

(i) The inception report: Submitted one half (0.5) month after mobilization of the

consultant’s team in Gabon, this report will include a detailed description of the

strategy for proper conduct of the study, as well as an implementation matrix. Ten

(10) copies of the report will be submitted, of which eight (8) will be to the

Government and two (2) to the Bank.

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(ii) The environmental assessment report: Submitted three and one half (3.5) months

after the start of the study, this report is a comprehensive and in-depth review of the

environment, pollution and nuisance sector in Gabon. Fifteen (15) copies of the

report will be submitted, of which twelve (12) will be to the Government and three

(3) to the Bank.

(iii) Report on preparation of the PESISE programme and final design studies. The

reports will be submitted nine (9) months after the start of the study, and will present

in detail the objectives of the operation, components, detailed activity description,

cos estimates (in foreign and local currency), the financial and economic analysis,

etc. Fifteen (15) copies of the report will be submitted, of which twelve (12) will be

to the Government and three (3) to the Bank.

(iv) Environmental and social assessment report. It will be submitted simultaneously

with the feasibility reports nine (9) months after the start of the study, and will

present in detail the programme's impact on the environment and the appropriate

mitigation measures. Fifteen (15) copies of the report will be submitted, of which

twelve (12) will be to the Government and three (3) to the Bank.

VIII. FEES AND PAYMENT ARRANGEMENTS

The fees and payment arrangements will be specified in the contract to be negotiated and signed

between the consultant and the Government of Gabon. The consultant’s offer will cover all

components required for the conduct of the study, and the prices will not be revisable. The contract,

subject to Bank approval, will define the responsibilities of each party and the terms of payment.

Payment requests will be forwarded to the Bank, after verification, by the Government. The

following payment instalments are proposed as a basis for negotiation:

At the signing of the contract: 20%

At the approval of the review report: 40%

At the approval of the final report on PESISE preparation

and the environmental impact final report: 40%

IX. OBLIGATION OF THE GOVERNMENT

9.1 Implementation

To facilitate the conduct of the study, coordinate the consultant’s activities in relation to other

possible studies and take appropriate decisions concerning the continuation of the study, a select

committee will be set up by the Minister of Sustainable Development, Economy, Promotion of

Investments and Forecasts. It will comprise, in addition to the coordinator, counterparts,

representatives of technical services and institutions directly concerned with the study.

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9.2 Liaison and Assistance

Under the authority and responsibility of the Minister of Sustainable Development, Economy,

Promotion of Investments and Forecasts, the select committee will be the liaison between the

consultant's team and all public entities and services concerned with the study. It will facilitate

contacts and field trips, and ensure that the consultant has access to all available documentation

and information required for the conduct of the study. It will ensure that the study progresses on

schedule, and take appropriate measures to remedy any weaknesses.

9.3 Documentation

The select committee will furnish the consultant, for the duration of the study, with all data and

reports on the forest-wood industry and other studies in the area. An indicative list of available

studies and documents will be provided by the select committee at the start of the service delivery.

All expenses related to the procurement of documents, maps, etc., which are not available at the

Ministry of Sustainable Development, Economy, Promotion of Investments and Forecasts will be

borne by the consultant.

X. CONSULTANT’S OBLIGATIONS AND PROFILE

10.1 Obligations

10.1.1 The consultant will be entirely responsible for the conduct of the study on PESISE

preparation. He/she will provide in a timely manner the required specialists, support structures and

logistics, in adequate quality and quantity, to ensure proper performance of his/her duties.

10.1.2 The consultant will deliver the services required by the study and fulfil his/her obligations

diligently, efficiently and economically in accordance with generally accepted techniques and

practices. He/she shall practise sound management, and use appropriate advanced technology and safe

and effective equipment, machines, materials and processes.

10.1.3 The consultant will schedule and define the tasks to be performed in agreement with the

select committee, and will specify the expected participation of the latter. The consultant undertakes

to:

- Verify the consistency of the data and information collected in fulfilling his/her

mandate; he/she will complement them if need with investigations required for

performance of his/her duties;

- Take out all insurance policies required to cover his/her activities, employees,

independent experts, without recourse against third parties; and

- Keep confidentiality of information obtained and the outcomes of his/her tasks during

the conduct of his/her study.

10.1.4 The consultant will provide evidence that he/she has the equipment required for the

discharge of his/her tasks.

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10.2 Consultant’s Profile

The firm will serve both as an assistant to the project owner during the studies and as project

manager for the turnkey installation of the pollution and nuisance analysis laboratory. The

consulting firm should have undertaken projects in Africa funded by international donors (French

Development Agency, World Bank, AfDB, FED, BEI, etc.). Experience by the firm in the

CEMAC sub-region and more specifically in Gabon will be a bonus. The firm will have to team

up with a local CEMAC-certified accounting firm to prepare the administrative and accounting

best practices manual.

The firm is required to demonstrate that it has solid experience in environmental studies in a natural

milieu, industrial pollution, including projects in the mining and hydrocarbon sectors, as well as

in-depth international knowledge of environmental issues related to this sector (protection of health

and ecosystems). The firm will work under the authority of ODDIG and in close cooperation with

the members of the NGO known as Croissance Saine Environnement.

The following table gives, for information purposes, the inputs assessed for the conduct of this

study.

Key Staff Unit ESTIMATED

TIME

Expert environmentalist, chief of mission Staff/ month 9

One pollution analysis laboratory expert Staff/ month 2

One mining sector industrial development expert Staff/ month 2

One bio-ecologist/Hydro-biologist Staff/ month 1

One human health expert Staff/ month 1

One animal health expert Staff/ month 1

One toxicology expert Staff/ month 1

One civil engineering expert Staff/ month 1

One socio-economist Staff/ month 1

One financial analyst Staff/ month 2

One text preparation specialist Staff/ month 1

One resource mobilization specialist Staff/ month 1

One procedures manual preparation specialist Staff/ month 1

One management system establishment specialist Staff/ month 1

TOTAL ESTIMATE Staff/ month 25

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PROFILE

Environmentalist, Project Manager

Have at least 15 years of international experience in the environmental field, in

particular with regard to pollutants, industrial impact studies, development and

GIS mapping

Have knowledge of international standards (ISO 9001 and ISO 17025)

Have worked at international level (good knowledge of sub-Saharan Africa would

be appreciated)

Ability to use word processing tools (Word, PowerPoint, and Excel).

Civil Engineering Consultant

Have a registered architect diploma (D.P.L.G)

Have at least 20 years of experience in architecture

Have excellent knowledge of bioclimatic construction

Have worked at international level (would be appreciated)

Ability to use CAO, DAO, etc., software

Ability to use word processing tools (Word, PowerPoint and Excel)

Bio-ecology/Oceanography Expert

Have at least a Master’s degree in hydrobiology/oceanography/bio-ecology

Have at least 10 years of experience in the field

Have experience in training

Have worked at international level (good knowledge of sub-Saharan Africa would

be appreciated)

Ability to use word processing tools (Word, PowerPoint and Excel).

Ecotoxicology consultant

Have at least a Master’s degree in ecotoxicology

Have at least 10 years of experience in the field

Have experience in training

Have worked at the international level (good knowledge of sub-Saharan Africa

would be appreciated)

Ability to use word processing tools (Word, PowerPoint, Excel)

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Hydrogeology consultant

Have at least a Master’s degree in hydrogeology

Have at least 10 years of experience in the field

Have experience in training

Have worked at the international level (good knowledge of sub-Saharan Africa

would be appreciated)

Ability to use word processing tools (Word, PowerPoint and Excel)

Veterinary medicine and epidemiology consultant (chemical risks)

Have a doctorate in veterinary medicine and a PhD

Have at least 10 years of experience in the following fields: livestock farming,

veterinary medicine and epidemiology (chemical risks), including in food safety

Have experience in training

Have worked at international level (good knowledge of sub-Saharan Africa would

be appreciated)

Ability to use word processing tools (Word, PowerPoint and Excel).

Food Safety Consultant

Have an engineering degree or a Master’s degree in food safety

Have knowledge of international standards (ISO 22000, ISO 17025 and HACCP)

Have at least 10 years of experience in the field

Have experience in training

Have worked at international level (good knowledge of sub-Saharan Africa would

be appreciated)

Ability to use word processing tools (Word, PowerPoint and Excel).

Socio-Economist, Consultant

Have a doctorate degree in sociology

Have at least 10 years of experience in development assessment in Central Africa

Have experience in field surveys

Have experience in socio-environmental assessment

Have experience in training and supervision of students

Have worked at international level (good knowledge of sub-Saharan Africa would

be appreciated)

Ability to use word processing tools (Word, PowerPoint and Excel).

- 24 -

ANNEX V

Organization, Operation Management and Procurement

In 2010, the Bank carried out an assessment of Gabon's national procurement process through

national competitive bidding (NCB) (former Code: Decree No. 1140/PR/MEFBP of 18 December

2002). The findings of the assessment indicate that the legal and regulatory framework is broadly

in line with the relevant provisions of the Bank’s Rules and Procedures and that the standard

national competitive bidding documents (NSCBDs) are essentially similar to those of the Bank

because they draw extensively on standard documents of multilateral development banks, including

the World Bank. However, a number of discrepancies were noted and should be addressed by

Government.

In 2012, the Government prepared a new Procurement Code (Decree No. 0254/PR/MEED of 19

June 2012) and the implementation instruments. The new Code is based on the following

institutions: (i) a regulatory authority; (ii) a General Directorate of Public Procurement (DGMP);

(iii) Public Procurement Units; and (iv) Provincial Public Procurement Delegations.

Given that the legal and regulatory framework is undergoing reform and is not yet stabilized, that

the structures for facilitating the implementation of the new Procurement Code have only been

partially put in place, and that there is no thorough evaluation of the standard documents that were

updated following the introduction of the new Procurement Code, the procurement of goods, works

and consultant services for this project will be conducted in accordance with the Bank's Rules and

Procedures using appropriate standard documents of the Bank.

(i) Procurement Arrangements

The procurement of goods, works and consultancy services will be in accordance with the Bank’s

Rules and Procedures for the Procurement of Goods and Services and the Rules and Procedures for

the Use of Consultants (May 2008 edition), revised in July 2012, using appropriate standard

bidding documents of the Bank, as well as with the provisions stipulated in the financing

agreement.

The table below briefly presents the different expenditure categories and procurement rules relating

thereto. With regard to contracts financed by the grant, the different procurement or consultant

selection methods, the cost estimates, the screening requirements and implementation schedules

shall be agreed upon between the Donee and the Bank Team in charge of the Project and are

presented in the procurement plan.

- 25 -

Procurement Arrangements

PROCUREMENT CATEGORIES

PROCUREMENT METHOD By Mutual Agreement

TOTAL QCBS QBS

SHOPPING FOR. SUPPLIERS

A. WORKS - - - 18.92 [18.92] 18.92 [18.92] B. GOODS

Vehicles - - 31.99 [31.99] - 31.99 [31.99] C. SERVICES

1. TRAINING - - - - 2. TECHNICAL ASSISTANCE 793.24 [660.21] - - - 793.24 [660.21]

3. CONTRACTUAL SERVICES Contractual Services - - - 11.19 [11.19] 11.19 [11.19]

ODDIG Convention - - - - 281.41 [281.41] 281.41 [281.41]

Agreement with the National Environment Fund (FNE) - - - 87.85 [87.85] 87.85 [87.85]

4. AUDIT - 18.76 [18.76] - - 18.76 [18.76] D. STAFF - - 30.61 [30.61] - 30.61 [30.61]

E. OPERATING COSTS - - - 97.01 [35.84] 97.01 [35.84]

TOTAL 793.24 [660.21] 18.76 [18.76] 84.53 [84.53] 496.37 [435.20] 1 392.90 [1 198.70]

- 26 -

DETAILLED COST OF THE OPERATION

Detailed Table 1 - PESISE

DESCRIPTION Unit

QUANTITIES U. Costs ('000)

Total Amounts (including contingencies) Jul.–

Sept. 16 Oct.-

Dec. 16 Jan.-Mar. 17

Apr.-June 17 Total

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

I. Investments

A. SERVICES 1. TRAINING & WORKSHOPS 20.55 - 8.28 - 28.83

Launching of the Study Unit 1 - - - 1 6.600 8.17 - - - 8.17

Validation of Phase I Unit - - 1 - 1 6.600 - - 8.28 - 8.28

Validation of Final Report Unit 1 - - - 1 10 000 12.38 - - - 12.38

2. TECHNICAL ASSISTANCE 183.26 133.07 61.90 42.43 420.65

a. INTERNATIONAL EXPERTISE 68.85 70.53 27.81 15.67 182.88

Forest Economy Expert/a pers/m 1.4 1.4 2.1 1.4 6.3 9 000 15.43 15.51 23.39 15.67 70.01

Value Chain Devt. Expert pers/m - 1.05 - - 1.05 7 150 - 9.24 - - 9.24

Forest Governance Expert pers/m - 2 - - 2 7 150 - 17.61 - - 17.61

Forest Management Expert/b pers/m - 2 - - 2 7 150 - 17.61 - - 17.61

Wood Technology Expert pers/m 1 - - - 1 7 150 8.76 - - - 8.76

Timber Industry and Trade Expert pers/m - 0.7 - - 0.7 7 150 - 6.16 - - 6.16

Infrastructure Engineer pers/m 2 - - - 2 7 150 17.52 - - - 17.52

Environ. & Soc. Protection Expert pers/m 0.6 - - - 0.6 7 150 5.25 - - - 5.25

Climate Change Expert pers/m 1 - - - 1 7 150 8.76 - - - 8.76

Training/Jobs Expert pers/m 1 - - - 1 7 150 8.76 - - - 8.76

Sector Financing Expert pers/m - 0.5 0.5 - 1 7 150 - 4.40 4.42 - 8.83

Statistics Expert pers/m 0.5 - - - 0.5 7 150 4.38 - - - 4.38

b. NATIONAL EXPERTISE 26.05 26.05 26.05 26.05 104.20

Forest Economy Expert Counterpart pers/m 3 3 3 3 12 1 250 4.49 4.49 4.49 4.49 17.97

Governance Counterpart pers/m 3 3 3 3 12 1.250 4.49 4.49 4.49 4.49 17.97

Forest Management Expert Counterpart pers/m 3 3 3 3 12 1 250 4.49 4.49 4.49 4.49 17.97

Timber Industry Expert Counterpart pers/m 3 3 3 3 12 1 250 4.49 4.49 4.49 4.49 17.97

Professional Trainer Counterpart pers/m 3 3 3 3 12 1 250 4.49 4.49 4.49 4.49 17.97

Procurement Specialist Counterpart pers/m 3 3 3 3 12 1 000 3.59 3.59 3.59 3.59 14.37

c. NATIONAL & INTERNATIONAL TRIPS 13.82 34.74 6.27 - 54.83

Air tickets for International Experts Unit 4 10 - - 14 1 967 868 9.65 24.27 - - 33.92

Travel Allow. for International Trips pers/m 10 12 10 - 32 65 596 0.80 0.97 0.81 - 2.59

Travel Allow. For National Trips pers/day 25 70 40 - 135 110 3.37 9.50 5.46 - 18.33

d. ROLLING STOCK 64.80 1.57 1.58 0.53 68.47

All-Terrain Vehicles Unit 2 - - - 2 26

238.24 64.28 - - - 64.28

Vehicle Maintenance & Operation Unit 5 000 15 000 15 000 5 000 40 000 0.085 0.52 1.57 1.58 0.53 4.20

- 27 -

DESCRIPTION Unit

QUANTITIES U. Costs ('000)

Total Amounts (including contingencies)

Jul.–Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

e. EQUIPMENT 7.11 - - - 7.11

Desktop Computer (i7<) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Laptop Computer ( i7< ) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Multimedia Projector Unit 1 - - - 1 1 000 1.23 - - - 1.23

Scanner Unit 1 - - - 1 500 0.61 - - - 0.61

UPS Unit 1 - - - 1 500 0.61 - - - 0.61

Laser Printer Unit 1 - - - 1 1 200 1.47 - - - 1.47

Inkjet Printer (Deskjet) Unit 1 - - - 1 600 0.74 - - - 0.74

f. EQUIPMENT MAINTENANCE SERVICES Office Equipment pers/m 0.18 0.18 0.18 0.18 0.72

g. FURNITURE AND FIXTURES Office Furniture Unit 1 - - - 1 2 000 2.45 - - - 2.45

3. CONTRACTUAL SERVICES 6.13 6.17 10.29 6.26 28.85

Reproduction of Documents pers/m - - 1 - 1 3

279.78 - - 4.08 - 4.08

Data Procurement /c pers/m 0.25 0.25 0.25 0.25 1 20 000 6.13 6.17 6.21 6.26 24.77

Total Investments 209.93 139.24 80.47 48.69 478.33

II. Operating costs A. STAFF

Driver 2

pers/m 3 3 3 3 12 180/per

s/m 1.29 1.29 1.29 1.29 5.17

B. STAFF TRAVEL ALLOWANCE Drivers pers/day 45 80 55 - 180 45 2.50 4.48 3.11 - 10.08

C. OVERHEADS 23.85 24.04 24.22 - 72.11

Office Rental FF/

month 3 3 3 - 9 3

655.956 13.45 13.55 13.66 - 40.66

Communication (telephone. fax and internet) FF/

month 3 3 3 - 9 2

827.978 10.40 10.48 10.56 - 31.45

Total Operating costs 27.64 29.81 28.62 1.29 87.36

Total 237.58 169.05 109.08 49.98 565.69

(*): The rate of fees applied include estimates of refundable expenses

Detailed Table 2: Operationalization of the National Environment Fund

- 28 -

DESCRIPTION Unit

QUANTITIES U. Costs

('000)

TOTAL Amounts (including contingencies)

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

I. Investment A. GOODS 9.07 - - - 9.07

1. EQUIPMENTS 3.80 - - - 3.80

Desktop Computer ( i7< ) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Laptop Computer ( i7< ) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Inkjet Printer (Deskjet)) Unit 1 - - - 1 600 0.74 - - - 0.74

UPS Unit 1 - - - 1 500 0.61 - - - 0.61

2. FURNITURE AND FIXTURES 5.27 - - - 5.27

Furniture for Operationalization Officer Unit 1 - - - 1 2 500 3.06 - - - 3.06

Furniture for Secretary’s office Unit 1 - - - 1 1 800 2.21 - - - 2.21

B. SERVICES 1. TECHNICAL ASSISTANCE 55.40 - - 55.40

Preparation of the Mobilisation Elaboration Strategy

Lump sum - 1 - - 1 15 000 - 18.47 - - 18.47

Preparation of the Procedure Manual Lump sum - 1 - - 1 15 000 - 18.47 - - 18.47

Establishment of a management system Lump sum - 1 - - 1 15 000 - 18.47 - - 18.47

Total Investment 9.07 55.40 - - 64.47 II. Operating costs A. STAFF 5.75 5.75 5.75 5.75 23.00

Operationalization Officer pers/m 3 3 3 3 12 1.250 4.49 4.49 4.49 4.49 17.97

Secretary’s allowance pers/m 3 3 3 3 12 350 1.26 1.26 1.26 1.26 5.03

B. MAINTENANCE & OPERATION

Equipment Lump sum 0.10 0.10 0.10 0.10 0.39

Total Operating costs 5.84 5.85 5.85 5.85 23.38

Total 14.91 61.25 5.85 5.85 87.85

- 29 -

Detailed Table 3: Support for ODDIG

DESIGNATIONS

Unit

QUANTITIES U. Costs

('000)

TOTAL AMOUNTS (including contingencies)

Jul.-Sept.

16 Oct.-

Dec. 16 Jan.-

Mar. 17 Apr.-

Jun. 17 Total Jul.-Sept.

16 Oct.-Dec.

16 Jan.-Mar.

17 Apr.-Jun.

17 Total

I. Investment A. GOODS 9.07 - - - 9.07

1. EQUIPMENT 3.80 - - - 3.80

Desktop Computer (i7<) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Laptop Computer ( i7< ) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Inkjet Printer (Deskjet) Unit 1 - - - 1 600 0.74 - - - 0.74

UPS Unit 1 - - - 1 500 0.61 - - - 0.61

2. FURNITURE AND FIXTURES 5.27 - - - 5.27

Furniture of the Operationalization Officer Unit 1 - - - 1 2 500 3.06 - - - 3.06

Furniture of the for the Secretary’s Office Unit 1 - - - 1 1 800 2.21 - - - 2.21

B. SERVICES 1. TECHNICAL ASSISTANCE 55.40 - - 55.40

Preparation of Mobilisation Strategy Lump sum - 1 - - 1 15 000 - 18.47 - - 18.47

Preparation of Procedures Manual Lump sum - 1 - - 1 15.000 - 18.47 - - 18.47

Establishment of a Management System Lump sum - 1 - - 1 15 000 - 18.47 - - 18.47 Total Investment 9.07 55.40 - - 64.47 II. Operating costs A. STAFF 5.75 5.75 5.75 5.75 23.00

Operationalization Officer pers/m 3 3 3 3 12 1 250 4.49 4.49 4.49 4.49 17.97

Secretary’s Allowance pers/m 3 3 3 3 12 350 1.26 1.26 1.26 1.26 5.03

B. MAINTENANCE & OPERATION Equipment Lump sum 0.10 0.10 0.10 0.10 0.39 Total Operating costs 5.84 5.85 5.85 5.85 23.38

Total 14.91 61.25 5.85 5.85 87.85

- 30 -

Detailed Table 4: Management of the Study

DESCRIPTION

Unit

QUANTITIES U. Costs

(XAF '000)

TOTAL AMOUNTS (including contingencies)

Jul.-Sept.16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar 17

Apr.-June 17 Total

I. Investment

A. WORKS

1. REHABILITATION OF PREMISES /a

Offices Lump sum 1 - - - 1 15 000 18.92 - - - 18.92

B. GOODS 53.92 - - - 53.92

1. VEHICLES

4x4 Vehicles Unit 1 - - - 1 26 238.24 31.99 - - - 31.99

2. EQUIPMENT AND FURNITURE 21.93 - - - 21.93

a. EQUIPMENT 14.46 - - - 14.46

Desktop Computer (i7<) Unit 2 - - - 2 1 000 2.45 - - - 2.45

Laptop Computer ( i7< ) Unit 1 - - - 1 1 000 1.23 - - - 1.23

Multimedia Projector Unit 1 - - - 1 1 000 1.23 - - - 1.23

Scanner Unit 1 - - - 1 500 0.61 - - - 0.61

UPS Unit 1 - - - 1 500 0.61 - - - 0.61

Laser Printer Unit 1 - - - 1 1 200 1.47 - - - 1.47

Inkjet Printer (Deskjet) Unit 1 - - - 1 600 0.74 - - - 0.74

Photocopier (Average Capacity) Unit 1 - - - 1 5 000 6.13 - - - 6.13

b. FURNITURE AND FIXTURES 7.48 - - - 7.48

Furniture for the Coordinator’s Office Unit 1 - - - 1 2 500 3.06 - - - 3.06

Furniture for the Secretary’s Office Unit 1 - - - 1 1 800 2.21 - - - 2.21

Furniture for the Accountant’s Office Unit 1 - - - 1 1 800 2.21 - - - 2.21

C. SERVICES 3.70 3.73 22.51 29.94

1. CONTRACTUAL SERVICES

Steering Committee Meetings pers/m - 1 1 1 3 3 000 - 3.70 3.73 3.75 11.19

2. AUDIT

Study Management Audit pers/m - - - 1 1 15 000 - - - 18.76 18.76

Total Investment 72.84 3.70 3.73 22.51 102.78

II. OPERATION

A. STAFF 7.65 7.65 7.65 7.65 30.61

Coordinator pers/m 3 3 3 3 12 1 000 3.59 3.59 3.59 3.59 14.37

Secretary pers/m 3 3 3 3 12 350 1.26 1.26 1.26 1.26 5.03

Accountant pers/m 3 3 3 3 12 600 2.16 2.16 2.16 2.16 8.62

Driver pers/m 3 3 3 3 12 180 0.65 0.65 0.65 0.65 2.59

B. STAFF TRAVEL ALLOWANCE 2.22 2.52 2.54 2.28 9.56

Coordinator pers/day 15 15 15 15 60 45 0.83 0.84 0.85 0.85 3.37

Driver pers/day 25 30 30 25 110 45 1.39 1.68 1.69 1.42 6.18

C. MAINTENANCE, OPERATION & REPAIRS 0.53 2.03 2.04 0.98 5.57

1. VEHICLES

4x4 Vehicle km 5 000 15 000 15 000 5 000 40 000 0.085 0.53 1.59 1.60 0.54 4.25

2. EQUIPMENT

- 31 -

DESCRIPTION

Unit

QUANTITIES U. Costs

(XAF '000)

TOTAL AMOUNTS (including contingencies)

Jul.-Sept.16

Oct.-Dec. 16

Jan.-Mar. 17

Apr.-June 17 Total

Jul.-Sept. 16

Oct.-Dec. 16

Jan.-Mar 17

Apr.-June 17 Total

Equipment Maintenance FF/year - 0.44 0.44 0.44 1.32

D. OVERHEADS 26.27 26.47 26.67 2.47 81.87

Office Rental FF/month 3 3 3 - 9 3 655 956 13.45 13.55 13.66 - 40.66

Communication (telephone, fax and internet) FF/month 3 3 3 - 9 2 827 978 10.40 10.48 10.56 - 31.45

Consumables FF/month 3 3 3 3 12 655 956 2.41 2.43 2.45 2.47 9.76

Total Operating costs 36.67 38.67 38.90 13.38 127.62

Total 109.51 42.37 42.63 35.89 230.40