Embed Size (px)
Citation preview
www.natlib.govt.nz
G.13
Kökiri, kökiri, kökiri!
Whakarongo ake au ki ngä reo o te motu,
E karanga mai ana,
Huakina mai ngä tatau o tö whare,
Kia Mahi Tahi Tätou, kia inu ai mätou,
I Te Puna Mätauranga o Aotearoa.
The message from the people,
Clearly asks us,
To open our doors,
So that we may work together,
And share the information,
Held in Te Puna Mätauranga o Aotearoa.
CONTENTS
Minister’s Foreword ....................................2
National Librarian’s Comment ...................3
About the National Library
of New Zealand ............................................4
About the Alexander Turnbull Library .......5
Chief Librarian’s Comment .........................6
This is Your Library ......................................7
Heritage .............................................8
Research ..........................................21
Access .............................................25
National Library:
Our People Our Partners ...........................35
Financial Statements .................................49
ANNUAL REPORTNATIONAL LIBRARY OF NEW ZEALAND TE PUNA MÄTAURANGA O AOTEAROAFOR THE YEAR ENDED 30 JUNE 2007Presented to the House of Representatives pursuant to
section 44 (1) of the Public Finance Act 1989.
E ngä mana, e ngä waka, e ngä reo; tënä koutou.
Ki ngä tini aituä kua wehe atu ki te pö, haere atu;
ko rätau ki a rätau, ko tätau te hunga ora ki a tätau.
Tënä anö tätau katoa.
Ko te hau o mihi tënei e wawara nei ki a koutou kua whai wähi ki ënei tuhinga.
G.13
1
MiNiSTER’S FOREwORd
The Public Libraries Summit held in Wellington in February 2007 brought
more than 100 leaders from central and local government, library and
information professionals, and prominent media commentators together.
This energetic and engaging event reinforced the vital role that libraries
play in building connections for the skilled and educated people and
organisations, which underpin thriving economies as well as the important
contribution that libraries make towards the cultural well-being of our nation.
The National Library supports young New Zealanders and their educators by
working closely with schools and kura and by contributing to the development
of a Government information and communications technology strategy
and framework for the education sector. The educational achievement
of young New Zealanders is crucial to New Zealand’s future social and
economic development and the Library’s close working relationships
across the education sector is particularly valuable in this area.
There has been significant progress made in making the National
Library collections, especially those of the Alexander Turnbull
Library, more available to people throughout New Zealand while
continuing to ensure their protection for future generations; in this
context digitisation of heritage material is a powerful tool.
The New Zealand Digital Content Strategy – to be launched in September
2007 – will unlock these resources and more of New Zealand’s rich
layers of content and help all New Zealanders to access the information
that is important to their lives, businesses and cultural identities.
Hon Judith Tizard
Minister Responsible for the National Library
This year has seen the National Library working actively
with its communities of interest and initiating projects
across the Government’s key themes: economic
transformation; national identity; and families –
young and old.
1
2
NATiONAL LibRARiAN’S COMMENT
E ngä iwi, e ngä karangatanga, te iti me te
rahi, tënä koutou, tënä tätau katoa.
Welcome to the 2007 Annual Report of
the National Library of New Zealand Te
Puna Mätauranga o Aotearoa. This year
we celebrate 12 months of change and
development, innovation and creativity, new
and exciting projects, and partnerships.
The Year in Review To begin, I would like to acknowledge Margaret Calder, who
left the Library in March 2007 after 16 years as the Chief
Librarian of the Alexander Turnbull Library. Her contribution
to maintaining New Zealand’s richest heritage collection
has been of immense value. I also welcome Chris Szekely,
the new Chief Librarian, who I know will make an enormous
contribution. We are delighted to welcome Chris.
Working with other organisations is a particular strength of
the National Library of New Zealand. This year key strategic
partnerships have enabled the Library to strengthen New
Zealand’s knowledge systems in a very significant way.
Joining KAREN (the Kiwi Advanced Research and Education
Network), which is at the cutting edge of information and
communications technology (ICT) development, is one
such example. This move is expected to have a sizeable
impact on the library sector and the way the National Library
connects with the education and research sectors.
The launch of the New Zealand Digital Content Strategy
will also impact on libraries. One of the initiatives of the
New Zealand Digital Content Strategy is the Aotearoa New
Zealand People’s Network, a fantastic service that will see
New Zealanders able to connect to high-speed broadband at
their local libraries. This project, inspired by the successful
United Kingdom People’s Network, will enable all citizens to
create and share content with the help of trained librarians.
Increasingly, they will be able to contribute their community
stories to an emerging joined-up network of content.
A highlight of 2006/2007 for me has been the way that
our understanding of digital policy has progressed.
The development of the New Zealand Digital Content
Strategy, led by the National Library, has really demonstrated
the importance of the digital environment. It will support
communities, businesses and government in the
creation, sharing and preserving of digital content.
This year we partnered with the American-based organisation,
the Online Computer Library Centre. This is a very exciting
development for New Zealand libraries as it means that the
libraries of New Zealand will have access to a great range of
material, and that the rich holdings of New Zealand libraries
will become accessible to web users around the world.
The Public Libraries Summit held in February 2007 has already
had a far-reaching effect, with the public library sector exploring
how it might speak as ‘one voice’ to deliver 21st century
library services in New Zealand. My thanks go to the Library
and Information Advisory Commission and Local Government
New Zealand for their leadership and support in this area.
The Library’s partnership work has also been recognised
this year with a nomination for our Web Curator
Tool (created with the British Library) in the Digital
Preservation category of the UK Conservation Awards.
Read more about our wide range of partnerships in
National Library: Our People, Our Partners on page 35.
Penny Carnaby
National Librarian and Chief Executive
2
3
AbOUT THE NATiONAL LibRARY OF NEw ZEALANd
TE PUNA MäTAURANgA O AOTEAROA
The National Library of New Zealand collects, preserves and provides access
to New Zealand’s documentary heritage material at the Library in Wellington,
through New Zealand schools, and online at www.natlib.govt.nz.
The National Library is a storehouse of treasures. The collections hold maps,
music scores, CDs, DVDs and videos, every book, newspaper or magazine
published in New Zealand, and the largest music collection in the country.
In our National Children’s Collection we have a range of books, written from
1942 onwards, for children and young people. The Dorothy Neal White Collection
has more than 7000 children’s books that were published pre-1940. The Susan
Price Collection contains a range of books for nine to eighteen-year-olds.
One of the most popular areas in the main National Library building in
Wellington is our family history service. Here people discover their heritage
using resources like birth, death and marriage records, electoral rolls,
and military and shipping indexes.
The National Library’s Schools Collection is available to all New Zealand teachers,
student teachers and home-schoolers. With more than half a million books,
videos, picture packs, audiotapes, DVDs and CD-ROMs, we’re sure we can help
young New Zealanders to learn.
what’s Next?The coming year is also an exciting
one. The National Library will begin
to administer the Government’s
new Poet Laureate Award.
The Library will continue to
transform and change as we
carry out our ten-year strategy:
New Generation National Library:
Strategic Directions to 2017.
We also have ambitious plans
that include the phase 2 rollout
of the Aotearoa New Zealand
People’s Network, building the
National Digital Heritage Archive,
and working with the National
Digital Forum to increase the
volume of digital content available
online through a single search.
4
The Alexander Turnbull Library is a key part of the National Library –
‘a library within a library’, it holds New Zealand’s national documentary
heritage collections.
Within these collections are a comprehensive range of New Zealand’s
publications, as well as those by New Zealanders or about New Zealand.
The collections hold an extensive selection of Pacific-published materials.
Original unpublished materials – including photographs, paintings, drawings
and prints, oral histories, manuscripts and archives, maps and ephemera
relating to New Zealand, Antarctica and the Pacific – are also collected.
In addition, the Alexander Turnbull Library holds other published material,
including one of the finest collections in the world relating to John Milton.
Special collections of rare books and fine printing are also a strength.
The Turnbull Library takes its name from Alexander Horsburgh Turnbull
(1868-1918), a wealthy Wellington merchant who bequeathed his collection
of books, manuscripts, photographs, paintings and sketches to the Crown
in 1918.
Since the founding of the Alexander Turnbull Library, the collections have
grown through donation, purchase and legal deposit.
AbOUT THE ALExANdER TURNbULL LibRARY
5
For all the people of New ZealandThe Chief Librarian of the Alexander Turnbull Library is a
statutory role requiring the incumbent to exercise delegated
powers to preserve, protect, develop and make accessible
the Turnbull Library’s collections for all the people of Zealand.
This Annual Report highlights some of the activities that
illustrate the ways that the Library delivered on this purpose.
Over 63,000 items were entered into the Turnbull
collections over the last year. Many of the significant
and diverse acquisitions are listed here, ranging from
artworks by George French Angas, Charles Heaphy and
Peter McIntyre, to sound recordings by Allison Durbin,
Ray Columbus and The Chicks, and the papers of Dr
Michael King, Sir Apirana Ngata and Denis Glover. The
acquisition of one collection item in particular, the White’s
Aviation photograph collection, is especially notable as
it comprises some 90,000 negatives and 50,000 prints,
a rich pictorial resource substantially strengthening the
Library’s coverage of 20th century New Zealand.
Turnbull Library collections are developed through
an active purchasing programme, the legal deposit
scheme, and more recently a web harvesting process.
Also, in keeping with the spirit of the Library’s original
benefactor, many items are received through thoughtful
donations. My thanks go to the donors who contributed
to the collections over the last year, along with my
assurance that the material will be appropriately cared
for and made accessible in keeping with donor wishes.
Preserving New Zealand’s digital memory for future
generations is a tremendous challenge. Turnbull has
modestly collected digital material for a number of years,
and anticipates that this will be a major area of growth
and focus. Numerous Turnbull staff work on teams
drawn from across the National Library to develop the
platform for the National Digital Heritage Archive, so that
digital items may be preserved in perpetuity. This is a
major and internationally ground-breaking undertaking.
Turnbull Library continues to play an essential role in
supporting the endeavours of New Zealand scholars, writers
and researchers. Over 500 books, theses, articles and
websites were published, which drew directly on Turnbull
collections. Some 27,000 researchers were assisted by staff
directly, while many thousands more used the Library online.
I am pleased to acknowledge the specialist expertise of
the staff at Alexander Turnbull Library. Their preservation,
curatorial, technical and professional skills serve to ensure
that the collections are indeed protected, preserved,
developed and made accessible. In this regard I am indebted
to my predecessor, Margaret Calder who developed and
led the Turnbull team for sixteen years. I look forward to
continuing this work, maintaining the Turnbull’s role as
the country’s pre-eminent heritage research library, and
promoting its relevance for all the people of New Zealand.
Naku noa na
Chris Szekely
Chief Librarian, Alexander Turnbull Library
CHiEF LibRARiAN’S COMMENT
Talofa lava, kia orana, malo e lelei, ni
sa bula, fakaalofa lahi atu, ni hao, tënä
koutou, tënä koutou, kia ora tätau katoa.
3
6
This is your Library
NOHOU TE wHARE PUkAPUkA
THiS iS YOUR LibRARY
7
ARCHiVE OF NEw ZEALANd MUSiCbrown, Michael, 1970-. Interviews with
New Zealand musicians, 2005. 1 cm.
Donation.
buchanan, dorothy Quita, 1945-.
Further music scores, 1965-2000.
12 folders. Donation.
Castle family. Papers mainly relating to
Clement Howe, 1922-1948. 30 cm.
Donation.
Fuchs, Richard (dr), 1887-1947. Further
music scores. 50 cm. Donation.
gray, John, 1918-2004. Papers,
1939-2004. 4 metres. Donation.
Lilburn, douglas gordon, 1915-2001.
Piano prelude, 1959. Acetate disc.
Donation.
Macky, willow, 1921-2006. Further
music scores and papers. 1930-2005.
2 metres. Donation.
Reissar, Anne, 1939-2007. Papers and
sound recordings, ca 1972-1996.
1.5 metres. Donation.
Vandewart, Marie, 1911-2006.
Papers, 1927-1992. 15 cm. Donation.
CARTOgRAPHiC COLLECTiON bedlington, Percy, fl. 1896-1910.
Plan of the Whangarei Borough [map].
Auckland: Wilson and Horton, lith
[1910?]. Purchase.
bell family. Subdivision plans. 50 printed
and manuscript land subdivision plans of
Auckland dated from 1895 to 1940.
Purchase.
buache, Philippe, 1700-1773. Carte des
environs du Pole Austral [map].
[Memoires of the French Royal
Academy, 1757.] Purchase.
Creator unknown. Map of the New
Zealand Agricultural Coys Limited estate
[map]: comprising 170,000 acres
freehold and 139,000 acres leasehold:
Otago, New Zealand compiled from
official and private surveys, 1883.
London: J.B. Lambe, lith, 1883.
Purchase.
Creator unknown. Topographic maps of
Glenside and Tawa Flats, Waitakere,
Kaimanawa Range, the Southern Portion
of the Wellington City Battalion Home
Guard area, with the Map Case and
Epaulettes of P L B Williams, No. 4
Platoon, Wadestown Company, Home
Guard; ‘B’ (Thorndon) Company, City
Battalion Head Quarters. 1942-1952.
Purchase.
Mckerrow, James, 1834-1919. Map of
meridional circuits and survey districts,
province of Otago. Dunedin [N.Z.]: Otago
Survey Lithographic Press, 1871.
Donation.
New Zealand Survey. Village and town
district of Papakura [map]. Auckland:
Auckland Survey Office [ca 1886].
Purchase.
Springall, Sidney S. Plan of that portion
of the Maraetaha Estate (late James
Woodbine Johnson esq.) consisting of
about 2300 acres [map]. Gisborne [N.Z.]:
Williams & Kettle, 1900. Sale of land near
Young Nick’s Head. Purchase.
wyld, James, 1812-1887. To the Right
Honourable the Secretary of State for
the Colonies, this chart of New Zealand
[map]/from original surveys is
respectfully dedicated by his very
obedient servant, James Wyld. London:
J. Wyld [1867?]. Purchase.
NEw ZEALANd’S dOCUMENTARY HERiTAgE iS NURTUREd
We will build and preserve
heritage collections/taonga
and enhance research
services within the Alexander
Turnbull Library.
‘It was decided at the Conference of Musicians held recently... to hold a Dominion Music Week in August 1930 in all the larger centres... it is earnestly hoped that you will...
lend your support to a movement which perhaps may be the
biggest that has ever gripped the Dominion.’ An optimistic circular from the Wellington branch of
the Society of Musicians. Castle family papers.
HERiTAgE ALExANdER TURNbULL LibRARY NOTAbLE ACQUiSiTiONS JULY 2006 TO JUNE 2007
8
dRAwiNgS, PAiNTiNgS & PRiNTS Alington, william Hildebrand, 1929-.
[Architectural plans, 1950s-1990s.] 2.5
metres of plan drawings, sketchbooks,
ca 1200 aperture cards. Donation: Mr
William Alington.
Angas, george French, 1822-1886.
Hemi, grandson of Pomara, chief of the
Chatham Islands [1844]. Tao, a New
Zealand girl. [1844] 2 watercolours.
Purchase.
Aubrey, Christopher, fl 1868-1906.
Aramoho, Whanganui River. 1894.
Watercolour. Purchase.
barraud, Charles decimus, 1822-1897.
[Lake with waka and pa on headland.
1860s?.] Road over the Rimutakas. 1869.
2 watercolours. Purchase.
bensemann, Leo Vernon, 1912-1986.
[Printing blocks and prints, 1930-1950s.]
124 printing blocks; 57 art prints.
Donation: Mrs Cathy Harrington.
gilfillan, John gordon, 1838-1875.
Sketch at Maurea on the Waikato; tangi
over the deceased sister of the chief
Takiru. A Mäori Pa with women cooking.
Putiki waranui Pah, Wanganui [ca 1860].
3 watercolours. Purchase.
Heaphy, Charles, 1820-1881. A native
woman making the kaitaka, 1848. A
dream after having supped. Night scene
in an officer’s quarters in New Zealand,
1850. Voyage in search for gold at the
Hen and Chickens, March 1852. 1
watercolour, 3 ink drawings. Purchase.
Hobson, Henry, fl 1880s. Album [military
photographs and watercolours, Taranaki
Armed Constabulary, 1881-1882].
Sketchbook. Purchase.
Jones, Theodore Morton, 1828-1895.
Landing place; settlement, Norfolk
Island. Officers’ quarters, Norfolk Island,
Sept 13, 1853. 2 pencil drawings.
Purchase.
kinder, John, 1819-1903. Picton,
Jan 11 1872. St John’s College, 1878.
2 watercolours. Purchase.
Marston, george Edward, 1882-1940.
Ernest E Mills Joyce, 1908. Etched in the
hut at Cape Royds, McMurdo Sound.
Etching. Purchase.
Mcintyre, Peter, 1910-1995. His
Excellency Sir Willoughby Norrie...
Governor-General of New Zealand.
[1956?] Oil on canvas. Purchase.
Phillips, watts, 1825-1874. A prophecy
for AD 3000. The New Zealand artist...
discovers the remains of a great ship
near Deptford... London, Ackerman &
Co., 1858. Hand-coloured lithograph.
Purchase.
Sandys, Edward Roper Stapleton, fl
1880s-1908. Gully below Wadestown
[1888?] Botanical Gardens, Wellington
[1888?]. 2 charcoal drawings. Purchase.
Yarborough, gertrude Flora Cooke, fl
1870-1917. [Scrapbook of watercolours,
prints and photographs, 1878 and later.]
Album. Purchase.
EPHEMERAbailey, Rona (collector). [Posters relating
to dance and theatre, Mäori rights and
Mäori women, Vietnam, and other
interests.] Donation.
bourke, Chris (collector). [Posters
relating to popular music. 1970-1990s.]
Donation.
boyce, Raymond and Ramage, Don
(designers). The end of the golden
weather [Poster. 1960]. Purchase.
Colbert, Roy (collector) [103 popular
music posters, plus ephemera and
theatre programmes. 1913-1980s.]
Purchase and donation.
[Collection of 17 Chinese propaganda
leaflets distributed to American and
Allied troops during the Korean War.
1950-1953.] Donation.
4
5
9
National dance Archive of New Zealand.
[Dance programmes.] Donation.
Natives of New Zealand. Karaka berry,
tui. [Poster ca 1930.] Purchase.
New Zealand Railways. Publicity branch.
New Zealand, the playground of the
Pacific. Thousands of feet above worry
level! Mt. Cook. Issued by the Publicity
Branch, N.Z. Railways. C M Banks Ltd,
litho. Wn [poster ca 1933]. Purchase.
New Zealand Railways. Publicity branch.
Rotorua, nature’s cure. Thermal waters,
health and recreation. Best reached by
rail, New Zealand. Issued by the New
Zealand Railways Publicity Branch [ca
1932]. Purchase.
New Zealand Railways. Publicity branch.
Waitomo Caves. Glow worm grotto,
wonder of the world! New Zealand.
[Poster ca 1930-1935.] Purchase.
New Zealand Shipping Company Ltd.
The New Zealand Shipping Co. Ltd Royal
Mail Line. Modern motor vessels, 17,000
tons; Rangitiki, Rangitata, Rangitane
[poster. ca 1930]. Purchase.
Rodmell, Harry Hudson, 1896-1984.
Round the world tours. Shaw Savill &
Albion Line to New Zealand direct via
Panama Canal. Royal Mail steamers.
Through bookings to Australia &
Tasmania. [Poster ca 1914.] Purchase.
Scott brothers Ltd (Christchurch).
Illustrated catalogue of architectural and
ornamental ironwork made by Scott
Brothers Ltd, ironfounders and
engineers, Christchurch, N.Z. [ca 1910].
Purchase.
MANUSCRiPTS ANd ARCHiVESAlington, william Hildebrand, 1929-.
Papers relating to his architecture, 1945-
2000. 6 metres. Donation.
Anderson, Sarah Jane, ?1835-1914.
Diaries, 1861-1881. 5 volumes, Donation.
Angus Family Funeral directors. Burial
registers, 1993-2004. 4.3 metres.
Donation.
baeyertz family. Papers, 1911-1939. 75
cm. Donation.
boxing New Zealand. Records. 1888-
2002. 1.2 metres. Donation.
brewer, Frank (‘Satan’), 1906-2001.
Papers relating to his career as a
speedway driver, 1933-1966. 40 cm.
Purchase.
burn, J. g. Diary kept aboard the HMS
Emerald during the time spent in the
Solomon Islands, 1880-1881. Purchase.
Chapman, Eichelbaum and Rosenberg
family. Papers, ca 1780-1960. 8 metres.
Donation.
Clement, Sydney george, 1892-1915.
World War I diaries and papers, 1914-
1915. 3 folders. Donation.
Collinson, Thomas bernard, 1822-1902.
Seven years’ service on the borders of
the Ocean, Vol. II, 1892-1894. 1 volume.
Purchase.
Coupland, Archibald, d. 1956. South
African war diaries and other papers,
1900-1906. 3 volumes. Purchase.
Coxhead, Cyril, 1895-1968. War diary,
1915-1919, 1997. 1 volume. Donation.
downstage Theatre. Further records,
1976-1992. 3 metres. Donation.
dudley ward, Freda, 1894-1983. Letters
from the Prince of Wales, 1920. 2 cm.
Purchase.
‘Greatest showman and toughest driver in midget racing today is New Zealand’s Frank Brewer. He is as uncertain as an Iowa football team and
ten times more exciting...’ 1941 clipping from the scrapbook of Frank ‘Satan’ Brewer,
New Zealand world champion speedway driver.
Frank Brewer papers.
‘Monday 24th [May]. Another great day. Armistice 7.30a.m. - 4.30p.m. to bury the dead. I went right in front of our firing line. What a memorable sight.
The innumerable dead & the sea of spent shells. Turks and allies
all out to see the sight.’ From the diary of Sydney Clement, who
was killed three months later at Chunuk Bair.
Sydney George Clement papers.
‘... we are going on half rations now. Big day went about 30 miles and 4 of us charged a
Boer farm and caught 5 Boers, hard day for horses.’ An entry from Archibald Coupland’s
South African war diary entry. Archibald Coupland papers.
10
gambier, R. F. Logbook of the HMS
Dauntless in the Pacific, 1820-1821, and
other records of voyages, 1821-1846. 3
volumes. Purchase.
gee, Maurice gough, 1931-. Further
papers [ca 1980-2006]. 8.5 metres.
Purchase.
glover, denis, 1912-1980. Draft of
Arawhata Bill and related papers, 1952-
1953. 1 folder. Purchase.
Hansen, dan, d. 2006. Correspondence
relating mainly to conscientious
objection and World War II, 1943-1948.
16 cm. Donation.
Jones family. Papers, 1913-2003. 2.5
metres. [Includes the papers of the
sculptor, Jean Jones, and her sister, Rita
Angus.] Purchase.
king, Michael (dr), 1945-2004. Further
papers, ca 1955-2004. 5 metres.
Donation.
Lewis, Margaret (dr), 1942-. Papers
relating to Ngaio Marsh, ca 1939-1995.
60 cm. Donation.
Lyttleton, Edith Joan, 1873-1945.
Literary papers. 1.25 metres. Purchase.
Mckeever, isaac (Commander),
1793-1856. Letterbook, 1837-1851.
(Letterbook of a US Navy Commander,
including letters and reports relating to
Hone Heke and the war in the north.)
Purchase.
Menzies, Laetitia Ann, 1845-1929.
Letters from her father, Isaac
Featherston and related papers, ca 1864-
1876, 1995. 2 folders. Donation.
Milroy, william. Diary of his war service
in charge of the Rarotongan contingent,
1916-1918. 1 volume. Purchase.
Monro, Henry Alfred Home, 1824-1905.
Annotated copy with reminiscences
inserted of The Life and Times of
Patuone by C O Davis, ca 1890.
Purchase.
Morrell, Ottoline (Lady), 1873-1938.
Letters and inscribed books from D’Arcy
Cresswell. 3 volumes and 1 folder.
Purchase.
Ngata, Apirana Turupa (Sir), 1874-
1950. Further papers, 1919-1995. 9
volumes.Deposit.
Oliver, william Hosking (Professor),
1925-. Literary papers, 1955-1980.
2 folders. Donation.
O’Sullivan, Vincent gerard (Professor),
1937-. Literary papers, 1937-2006.
3 metres. Purchase.
Sadler, Horace Albert, 1910-1945. War
diaries, 1944. 2 volumes. Donation.
Seddon family. Correspondence and
other papers, 1880-1920. 80 cm.
Donation.
Skerman family. Diaries, reminiscences
and other papers, 1876-1894, 2007.
16 cm. Donation.
walsh, Fintan Patrick, 1894-1963.
Papers, 1919-1949. 8 folders. Purchase.
wilson, Margaret (Hon), 1947-. Papers
relating to her term as Attorney-General,
2000-2005. 37 cm. Donation.
wilson, Patrick, 1926-1999. Papers,
1895-1999. 1.4 metres. Purchase.
woolfe, John. Collection of letters from
early missionaries, 1832-1839. 1 folder.
Purchase.
‘I was enabled to obtain an interview with Heki, and enquiring of him his object in making use of the American
flag - He said it was solely in compliment to my ship, and as a token of friendship towards the Americans.’
Commander Isaac McKeever of the USS St Louis arrives at the Bay of Islands in March 1845 to find himself in
the middle of a war. Isaac McKeever letterbook.
‘[Pangari Kai Tangata] with a steady hand placed the muzzle of his gun to the man’s head, pulled the trigger and all was over... so ended the first case of execution of lynch law in New Zealand. Of all those who witnessed those proceedings I alone remain.’
Many years later missionary son and Maori Land Court Judge Henry Monro reminisces about early law and order at Hokianga.
Henry Alfred Home Monro annotated copy of The Life and Times of Patuone.
‘... what a horrible, flat, mean looking little place Palmerston is, and from what I’ve seen and heard how perfectly impossible it will be for us to get any society of the sort we have always been accustomed to.’ 19-year-old Florence Homan begins a new diary in 1877. She did not
remain so depressed. Skerman family papers.
‘The whole beach with enchanting rock pools and perfect sandhills grown sparsely with orange cutty grass, was our domain from morning to night. We nearly always wore sort of bloomer
suits made of serge; very convenient for paddling. The only people about were the Italian fishermen and they kept to their own little settlement at one
end of the beach.’ A memory of Island Bay from Emily Richmond Wilson’s unpublished memoir of life in late
19th-century Wellington. Patrick Wilson papers.
11
NEw ZEALANd ANd PACiFiC PUbLiSHEd COLLECTiONS
Monographs
Auckland Industrial Agricultural &
Mining Exhibition official catalogue and
guide. Auckland: Goldfinch System
[1913]. Purchase.
batchelor, Joseph. Waimangu-Te
Wairoa round trip, Rotorua N.Z.
Rotorua: J. Batchelor [1956]. Purchase.
Blenheim (The Dainty Series).
Blenheim: Cartwright’s Music Stores,
ca 1910. Purchase.
brown, R. N. Rudmose. The Voyage of
the ‘Scotia’: being the record of a
voyage of exploration in Antarctic seas.
Edinburgh: W. Blackwood and Sons,
1906. Purchase.
Catalogue of an exhibition of 20th
century British art, shown in the
Auckland, Dunedin and Wanganui Art
Galleries N.Z., 1940, under the auspices
of the Empire Art Loan Collections
Society. [Auckland: Empire Art Loan
Collections Society, 1940.] Donation.
Empire and Commonwealth: Archives
of the Royal Commonwealth Society
from Cambridge University Library.
Microform. Purchase.
Ferguson, william. Report on silting in
the Turanganui River, Gisborne Harbour.
Gisborne: Gisborne Pub. Co.,1916.
Purchase.
First Nelson Industries Fair, 20th-23rd
April, 1955: souvenir programme/
organised by Nelson Jaycees. Nelson:
R. W. Stiles [1955]. Purchase.
H.B. Rivers Board flood record. [Napier:
The Board, 1938?] Donation.
Hall, Owen. Jetsam. London: Chatto &
Windus, 1897. Purchase.
Horsley, Reginald. New Zealand.
London: Caxton [1908?]. Purchase.
Te Marena Karaitiana. Whakatane:
Mäori Section of the National Council of
Churches, [193-?]. Purchase.
The magic jaw bone: a book of fairy
tales from the South Sea Islands/edited
with an introduction by Hartwell James,
with forty illustrations by John R Neill.
Philadelphia: Henry Altemus Company,
1906. Purchase.
Mansfield, katherine. Two letters.
[New York: Gerald McDonald, 1934.]
Purchase.
New Zealand dairy produce and the
markets of Great Britain and Australia.
Dunedin: New Zealand Loan and
Mercantile Agency Company; Printed
by G. R. Smith, Otago Daily Times,
1888. Purchase.
The New Zealand Index for 1903.
Dunedin: New Zealand Index Office,
1903. Purchase.
Peter Blake, adventurer. Paris:
Unlimited Event Organisation, 1996.
Purchase.
Productive New Zealand: South Island
edition. Christchurch: Productive New
Zealand Publishing Company, 1930.
Purchase.
Royal Cinema Performance: Boxing
Day, December 26th, 1953 at St. James’
Theatre in the distinguished presence of
Her Majesty the Queen and H.R.H. the
Duke of Edinburgh. [Auckland.] Printed
by the Auckland Star [1953]. Purchase.
Royal visit to New Zealand: souvenir
programme of the tour of their Royal
Highnesses the Duke and Duchess of
Cornwall and York, from 11th June to
28th June 1901. Wellington:
Government Printer, 1901. Purchase.
Scott, Evelyn. Eva Gay: a romantic
novel. New York: H. Smith & R. Haas,
1933. Purchase.
The Soldier’s guide: containing full
information as to the privileges and
concessions available to soldiers
overseas and in New Zealand before
discharge and after discharge.
Wellington: Government Printer
[1919?]. Donation.
Views of Whakarewarewa: hot springs
of New Zealand. Christchurch:
Whitcombe & Tombs [1903?]. Purchase.
Verne, Jules. Les enfants du capitaine
Grant : voyage autour du monde. Paris:
J. Hetzel [1868]. Purchase.
walmsley, david. The Lions: the
complete history of the British and Irish
Rugby Union Team. Guildford, Surrey:
Genesis; Masterton: Hedley, 2005.
Donation.
weinberger, Eliot. The stars = Nga
whetu. New York: Museum of Modern
Art, c2005. Purchase.
Newspapers and periodicals
Empire Annual for New Zealand girls
(London), 1911. Purchase.
Gisborne Herald, 1953-1971. Donation.
New Zealand illustrated sporting and
dramatic review, 1890-1942.
Microform. Purchase.
New Zealand woman’s weekly, 1932-
2000. Microform. Purchase.
Opunake times, 1924-1950. Microform.
Purchase.
Votes and proceedings of the
Legislative Council of New South
Wales, 1840. Purchase.
Wise’s Dunedin directory: for..., 1866.
Purchase.
Wrightson: the staff magazine of
Wright, Stephenson & Co., 1951-1967.
Donation.
12
SOUNd RECORdiNgSThe Action. Never ever; Something
about you. Auckland: Zodiac [1966?].
Purchase.
bill and boyd. Crying in the Rain;
Linda’s Twist. [Auckland]: Philips
[1964?]. Purchase.
The bob d Five. High school
confidential; I go ape. Auckland:
Zodiac, 1964. Purchase.
The breakaways. Walk right back;
Baby please don’t go. Wellington: HMV,
1966. Purchase.
The Chicks. The Chicks return.
Wellington: Viking, 1965. Purchase.
Cooper, Johnny. Giddy up a ding-
dong; Pie cart rock and roll. Wellington:
HMV, 1956. Purchase.
dean, Terry. Your momma’s out of
town; Always on my mind. Auckland:
Mascot, 1964. Purchase.
The detours. Murphy the surfie; April
in Portugal. [Christchurch]: Robbins,
1964. Purchase.
devlin, Johnny. Nervous wreck;
Queen of the hop. Auckland: Prestige,
1959. Purchase.
dragon. Vermillion cellars; Rock ‘n’ roll
Ponsonby. Auckland: Vertigo, 1974.
Purchase.
durbin, Allison. Borrow my love; Don’t
let it happen. Auckland: Impact, 1966.
Purchase.
Leather apron. Leather apron. London:
longlostmusic, 2005. Purchase.
Ray Columbus and the Art Collection.
Kick me; She’s a mod. [United States]:
Colstar, 1967. Purchase.
Oral History Centre
Ano te Ataahua – honouring the gifts
of our elders collection (1999-2000)
The project was initiated by Te Puni
Kokiri, Te Runanganui o nga Kura
Kaupapa Mäori, Te Kohanga Reo
National Trust, the Mäori Women’s
Welfare League, and Te Taura Whiri I
Te Reo Mäori to mark the International
Year of Older Persons 1999 and to
recognise the value of kaumatua to the
world of Mäori. An integrated project of
interviews and photographs, with 63
kaumatua over the age of 70 years who
were active on their marae or in their
community, many being speakers of te
reo Mäori. Donation.
Crown Lynn Story: An Oral History
Project (2005-2006)
Sixteen interviews by Mary Donald and
Val Monk about the history,
management, designs and products of
Crown Lynn during its operating period
1948 to 1989. Project received funding
through the Waitakere Library and
Information Service and an Award in
Oral History. Donation.
John kendrick natural sound history
library and film collection (1945-1995)
One hundred and forty sound
recordings of birds undertaken in the
field throughout New Zealand and on
offshore islands. Accompanying
material provides valuable information
such as locality, topography and
vegetation of the recording area.
Donation.
Office of the Auditor-general History
Project (2005-2006)
Eight interviews by Susan Fowke
undertaken as part of the research
process by the History Group of the
Ministry for Culture and Heritage for a
history of the Office of the Auditor-
General to be published in 2008.
Commissioned by the Office of the
Auditor-General. Donation.
Otaki district Commercial gardeners’
Society Oral History Project (2004-2006)
Ten interviews by Anne Thorpe and
Margaret Bisdee with committee
members of the Otaki District
Commercial Gardeners’ Society
originally formed in 1942 with a
bicultural constitution between the
Chinese and European market gardeners
of the Otaki district. Commissioned by
the Otaki District Commercial
Gardeners’ Society. Donation.
Pacific Solution Refugee interview
Project (2003-2004)
Ten interviews with people originally
from Afghanistan, Iran and Iraq who
describe their journey and experiences
as refugees and as detainees on
Christmas Island before coming to live
in New Zealand. Commissioned by
Amnesty International. Donation.
Second world war oral history
project: Home Front (2005-2006)
The last stage of the six-stage oral
history project recorded by Megan
Hutching of the Ministry for Culture and
Heritage with veterans of World War II.
Fifteen interviews covering service
experiences and post-war effects at
home in New Zealand, including those
of a conscientious objector. Edited
versions of the interviews were
published in 2007. Donation.
St Andrews on the Terrace oral
history project (2007-2007)
Twelve interviews recorded on audio by
Ann Barrie, Janet Horncy and Margaret
Pannett for the St Andrews History
Group; some of the interviews were
also recorded on video by Jennifer
Bush-Daumec. The interviewees are
Ministers and current and past
members of the progressive Wellington
Presbyterian congregation, who talk
about their perspectives on the Church
from the 1920s to the present day. The
project received an Award in Oral
History. Donation.
13
PHOTOgRAPHiC ARCHiVEbothamley, Arthur Thomas, 1846-
1938. Photographs of Wellington.
13 negatives. Purchase.
dalziel, gordon Mcdonald, 1920-2000.
Photographic record of unofficial tour of
Europe, July 1945. 2 albums.
Donation.
gant, Robert, 1854?-1936.
Photographs of men’s social activities,
Wairarapa, 1880s. 2 albums. Purchase.
kendrick, John Lisle, 1922-.
Photographs of New Zealand
landscape and wildlife. 3889 colour
transparencies. Donation.
Parry, Margaret Joy, 1935-2003.
Photographs of hui and other
ceremonial occasions. 1098 negatives,
329 photographic prints, 22 colour
transparencies. Donation.
Unknown photographer.
Portrait of Emily Cook Dallin, 185-?.
1 daguerreotype. Donation.
Various photographers. Photographs
of Department of Education Art and
Crafts specialist staff. 11 negatives, 123
photographic prints, 7 digital
photographs. Donation.
Various photographers. Photographs
of hockey player Elva Enoka. 1 album,
64 photographic prints, 1 digital
photograph. Donation.
Various photographers. Photographs of
Opera-Technique productions. 2 albums,
171 photographic prints. Donation.
Various photographers. Photographs
of Wanganui Amateur Musical &
Dramatic Society. 1 album, 4
photographic prints. Donation.
weedon, Clifton, 1887?-1960.
Photograph of a tractor cutting hay.
1 photographic print. Purchase.
E. wheeler & Son, fl 1872-1912. South
Island views, 1880s. 1 album. Donation.
white’s Aviation Ltd. Photographs of
New Zealand, 1920s-1980s. ca 85,000
negatives, 55,000 photographic prints,
10,000 colour transparencies. Purchase.
SPECiAL PRiNTEd COLLECTiONS
Early printed books
The dolefull lamentation of Cheap-side
Crosse: or Old England sick of the
staggers. The dissenting, and
disagreeing in matters of opinion,
together with the sundry sorts of sects
now raving and reigning, being the
maine causes of the disturbance and
hinderance of the Common-wealth.
London: Printed for F[rancis]. C[oles].
and T.B., 1641. Purchase.
A dreame:, or, Nevves from Hell. : With
a relation of the great god Pluto,
suddenly falling sicke by reason of this
present Parliament. Printed in Sicilia on
the back-side of the Cyclopean
Mountaines. [i.e. London]: [s.n.], 1641.
Purchase.
Hues Robert, 1553-1632. A learned
treatise of globes, : both coelestiall and
terrestriall : with their severall uses. /
Written first in Latine by Mr. Robert
Hues : and by him so published. ;
Afterward illustrated with notes by Io.
Isa. Pontanus. ; And now lastly made
English, for the benefit of the unlearned,
by John Chilmead Mr A. of Christ-
Church in Oxon. London: Printed by the
assigne of T.P. for R. Stevens and C.
6
14
Meredith, and are to be sold at their
shop at the Golden Lion in Pauls-
Church-yard, 1639. Purchase.
Maupertuis, 1698-1759. The figure of
the earth, : determined from
observations made by order of the
French King, at the polar circle : / by
Messrs. de Maupertuis, Camus,
Clairaut, le Monnier, members of the
Royal Academy of Sciences ; the Abbe
Outhier, correspondent of the
Academy; and Mr. Celsius, Professor of
Astronomy at Upsal. ; Translated from
the French of M. de Maupertuis.
London: Printed for T. Cox, at the Royal
Exchange; C. Davis, in Pater-noster
Row; J. and P. Knapton, in Ludgate-
Street; and A. Millar, in the Strand,
1738. Purchase.
Sarmiento de gamboa, Pedro, 1532?-
1608?. Viage al estrecho de Magallanes
por el capitan Pedro Sarmiento de
Gambóa en años de 1579. y 1580. : Y
noticia de la expedicion que despues
hizo para poblarle. Madrid: En la
Imprenta Real de la Gazeta, 1768.
Purchase.
Trench, Edmund, 1643-1689. Some
remarkable passages in the holy life and
death of the late Reverend Mr. Edmund
Trench; : most of them drawn out of his
own diary. London: Printed by T.
Warren, for Tho. Parkhurst, at the Bible
and three Crowns in Cheapside; and
Jonathan Robinson, at the Golden-Lion
in St. Paul’s Church-Yard, 1693.
Purchase.
wallis, Ralph, d. 1669. Room for the
cobler of Gloucester and his wife : with
several cartloads of abominable
irregular pitiful stinking priests : as also
a demonstration of their calling after the
manner of the Church of Rome, but not
according to Magna Charta, the rule of
the gospel : whereunto is added a
parallel between the honour of a lord
bishop and the honour of a cobler, the
cobler being proved the more
honourable person. [London] : Printed
for the author, 1668. Purchase.
wharton, george, Sir, 1617-1681.
Calendarium ecclesiasticum: or, A new
almanack after the old fashion, : for the
commune yeare of man’s creation –
5606. Redemption – 1657. Being the
first from the bissextile. To which is
added, Gesta Britannorum: or, A briefe
chronologie for 56. yeares last past, viz.
from the yeare 1600. (in which the late
K. Charls was born) until the present
1657. London: Printed by John
Grismond, 1657. Purchase.
Fine printing
Spenser, Edmund, 1552?-1599. The
works of Edmund Spenser, 8 vols.
Oxford [England] : Printed at the
Shakespeare Head Press & published
for the Press by Basil Blackwell, 1930-
1932. Purchase.
Trevilian, Thomas, b. 1548. The
Trevelyon miscellany of 1608 : a
facsimile of Folger Shakespeare Library
MS V.b.232, edited by Heather Wolfe.
Washington, D.C.: Folger Shakespeare
Library ; Seattle : Distributed by
University of Washington Press, c2007.
Purchase.
7
15
ST ANdREw’S CHURCH giFTS ORAL HiSTORiES TO TURNbULL LibRARY
In April 2007, parish members from St Andrew’s on The Terrace deposited
12 oral history interviews with the Alexander Turnbull Library.
The set of interviews, with current and former members of the congregation,
recorded life histories as well as the interviewees’ perspectives on St
Andrew’s from 1920 onwards. They included interviews with the Very Rev
John Murray, the Rev Dr James Stuart, the Rev Margaret Reid Martin,
Professor Lloyd Geering, Hugh Templeton and hymn writer Shirley Murray.
A grant from the Ministry for Culture and Heritage funded the work, which
was undertaken by three interviewers from the St Andrew’s History Group. ‘St
Andrew’s is a forward-looking congregation, where some very 21st-century
conversations about life and faith happen, but we also honour our history,’ said
the Rev Dr Margaret Mayman, current Minister of St Andrew’s on The Terrace.
‘I am delighted that some of the stories of our congregation have been told in
the oral history project and that they will be preserved for future generations
of people who, like us, search for meaning while honouring mystery.’
Chris Szekely, Chief Librarian of the Turnbull Library, received the donation to
the Library’s oral history collection in a special handover ceremony. He also
acknowledged the work of the St Andrew’s History Group. ‘These interviews
with key members of the congregation will be invaluable for research into
many aspects of New Zealand’s social and religious history,’ he said.
St Andrew’s on The Terrace is a progressive Presbyterian
congregation in the heart of Wellington. Its history dates back to
the arrival of the first European settlers in Wellington in 1840.
Ann barrie,
Customer Support Consultant,
Digital Innovation Services
‘I spent much of my spare time
between August 2006 and March
2007 on the St Andrew’s oral history
project. I interviewed five people,
mostly former ministers, and also
did the abstracts. I enjoyed doing
historical research to prepare for the
interviews, and also sharing the life
stories of five very interesting people.
This project was much different from
my day job at the Library. I enjoyed
my contact with the helpful staff
at the Oral History Centre too.’
8
9
16
wHiTE’S AViATiON: PHOTOgRAPHiNg NEw ZEALANd FROM THE AiR
bOOkS iN MäORi gETS ELECTRONiC RECORdS
The Alexander Turnbull Library has recently acquired the
photographs of White’s Aviation Ltd. This collection, consisting
of nearly 90,000 negatives and 50,000 prints, significantly
strengthens the Library’s coverage of 20th-century New Zealand.
White’s Aviation was established in 1945 by Leo White (1906-1967) to
produce a series of popular illustrated publications of aviation history
and aerial photography. White began to freelance as a photographer
in the 1920s, and later worked for the Weekly News. He was closely
involved with aviation in Auckland in the 1920s and 1930s, and
pioneered aerial photography in the region. He compiled Wingspread:
a history of New Zealand aviation in 1941 and served as a photographer
with the Royal New Zealand Air Force during World War II.
From the 1940s to 1990s, White’s Aviation photographed New
Zealand from the air. Its photographs appeared in White’s Pictorial
Reference of New Zealand and a multitude of other publications.
In addition to extensive coverage of New Zealand, they cover
the Pacific and Antarctica. They have been widely used by
historians, geographers, iwi historians and others researching
land use in New Zealand, and have already attracted considerable
interest in the short time they have been held by the Library.
The collection also includes photographs taken and collected by Leo
White before the establishment of White’s Aviation, and these are
a particularly rich source for New Zealand’s early aviation history.
In 1988, White’s Aviation was purchased by Air Logistics (NZ)
Ltd (now GeoSmart), which continued to make the collection
available nationwide until its acquisition by the Library this year.
‘This collection was built and maintained with loving care by a
company committed to documenting the country, and we are
proud to continue its work of preserving it and making it available
to the people of New Zealand,’ said John Sullivan, Curator of
the Photographic Archive, Alexander Turnbull Library.
Books in Mäori is a Reed-published
bibliography and the most complete record
of Mäori language publications for the 19th
century. National Library cataloguers are
now working on a project that will create
electronic records of all the items included.
The publications listed in Books in Mäori
are extremely valuable, having been written
during a time of profound social change
for Mäori. The Alexander Turnbull Library’s
Curator of Published Collections, Clark
Stiles, said, ‘These materials have great
value to New Zealand’s cultural heritage
but they have been difficult to access. The
bibliography, and the subsequent project
to make electronic records of every item,
has made them much more visible.’
Most of the items described in Books in
Mäori are held in the Alexander Turnbull
Library collections. In some cases the
Library holds the only copies, which
demonstrates the rarity of these materials.
The project to create electronic records
has been an important one in 2007,
and is a continuing commitment for
the Alexander Turnbull Library and
Bibliographic Services staff.
10
11
17
This year the Alexander Turnbull Library acquired the letters and
photographs of Edward, Prince of Wales, written to his lover back
in England while he was on tour in New Zealand in 1920.
In the bleak years just after World War I a royal tour was a very popular
event. Crowds flocked to see the Prince. In 29 days he visited at least 42
places – from Auckland to Invercargill – shaking hands, inspecting troops,
visiting soldiers’ hospitals, attending school children’s parades, speaking
and listening at formal welcomes and farewells, watching sports events,
waving from railway carriages, dancing at balls, and much more.
All through his visit he wrote long letters back to his lover in London,
Mrs Freda Dudley Ward. He had met her in 1918 and was besotted.
The letters are full of expressions of how much he missed her.
These are much more than love letters. To amuse her and as an outlet
for his own discontent, he gave her detailed descriptions of the places
he visited, the duties he performed and the people he met. There were
some things he liked, but generally he was far less than flattering.
The letters give a new insight into our adulation of royalty then, and
about what passed for New Zealand high society at that time.
There are seven letters, five written from New Zealand, one from Fiji
on his way here, and one from Fiji, Samoa and Hawaii on his way back
home. In all they total 85 clearly written pages. In addition there are
17 photographs, each annotated on the back for Freda’s benefit.
Tharron Bloomfield, the Alexander Turnbull Library’s Preservation Officer, Mäori,
is serious about the long-term care of Mäori taonga, so he has published two
booklets on the subject.
His booklets, Caring for Taonga – Photographs, and Caring for Taonga – Sound
Recordings provide practical advice on how to look after precious items. Tharron
said he wanted to create a user-friendly publication; a guide to preserving special
items that wouldn’t discourage readers by having too much technical detail.
‘There is plenty of information and advice on the Internet for people interested
in conservation. But it is often loaded down with scientific concepts and
therefore quite inaccessible. Part of my job is to visit marae and iwi archives,
and talk to people. You get very familiar with what everyone wants to know.
It’s that information that I have included in my Caring for Taonga series.’
The booklets are primarily for Mäori communities interested in preserving
their taonga and are illustrated throughout with images from the Alexander
Turnbull Library.
PRiNCE iN NEw ZEALANd
PRESERViNg PRECiOUS MEMORiES
‘It is a rotten way of seeing a fine country... returned soldiers and shrieking people and school children are all that I shall remember from my visit beloved
though I might add drunkinos as half the men are overflowing with scotch at most of the places I’ve been to.’ The Prince of Wales is not impressed on his 1920 visit to New Zealand. Freda Dudley Ward
letters from the Prince of Wales.
Incunabula are generally written in Latin. By world standards, the National Library’s
incunabula collection is small. The last time the Library purchased an incunabulum was in the 1960s.
The most recent donation was in 2001.
12
13
1418
ometimes books are valued as beautiful objects just as much
as they are for their text. The Alexander Turnbull Library’s collection
of 90 incunabula is one such example.
Incunabula are books published between 1450 and 1501.
Recently the Library’s relatively small collection was researched
and catalogued, a task made possible by a grant from the
Macklin Bequest.
Over the course of a year, the Curator of the Special Printed Collections and two specialist
cataloguers researched the history of each book. As well as their age and value, it is the unique
characteristics of each incunabulum that makes them special. These characteristics include the
types of binding on the books and any earlier manuscripts that may have been recycled into
the bindings to strengthen them, pencil and ink drawings on the endpapers, watermarks in the
paper, marginalia (notes in the margins) and rubricated or illuminated initials (coloured decorations
that may also include gold or silver leaf), as well as anything else that will identify a particular
incunabulum, including damage.
The Special Printed Collections staff also researched who had owned each
book and how it came to be part of the Turnbull Library’s collections. They
drew on Alexander Turnbull’s accession book and his correspondence
with booksellers, previous owners’ private correspondence now held in
the Library’s collection, Turnbull Library donation books, and previous
years’ Annual Reports.
The 90 incunabula are now fully catalogued on the National Library Catalogue.
The Macklin Bequest is a yearly contestable fund for projects that will benefit the National Library.
Macklin grants must be for projects additional to the daily running of the Library.
EVERYTHiNg iS iLLUMiNATEd
19
David Adams and Theresa Kele from the Alexander Turnbull
Library’s Preservation Services team loathe the smell
of vinegar.
To them, a vinegar smell in the Library’s 40,000-reel
collection of archival master-copy microfilm would
mean it was deteriorating. Although the microfilm
is stored in temperature- and humidity-controlled
vaults (ideal long-term storage conditions), the team
wanted to be sure the film wasn’t breaking down.
David and Theresa and their teams surveyed the microfilm
to check just that. Over the course of a year they periodically
wound acid detection strips into a random selection of film
and sealed it for 24-48 hours. On removal, the colour of
each strip compared to a reference colour chart showed
them how much acid was within that reel of microfilm.
Ideally, the team wanted to see no traces of acid.
Every 100 reels of the collection were sampled with
acid-detection strips and also examined for signs of
deterioration, wear and tear. Extensive reports on
the condition of the collection were also kept.
The results of the Master Microfilm Survey told
the team that, unlike many comparable collections
elsewhere in New Zealand and overseas, the Library
collection was stored well and in good condition.
Now the team has a benchmark to work from and
a sample of data to compare to future surveys.
Microfilm is an important reference resource for libraries
and is used every day. In recent years it has been the
basis for the National Library’s Papers Past project, where
newspapers from as long ago as 1840 have been digitised
and put online. Without master copies of microfilm in good
condition, such projects would be prohibitively expensive.
MiCROFiLM STANdS THE TEST OF TiME
The Library has about 40,000 reels of microfilm dating from the 1960s.Microfilm made from cellulose acetate will naturally deteriorate in around 100 years.
Polyester-based film will last for 500 years. Microfilm is a roll of film that displays a printed book, journal, newspaper or other publication
in a reduced size. A special microfilm reader is needed to see the film’s images.
15
20
MAP NEw ZEALANd
HOw OUR COLLECTiONS ARE USEd
Each year the National
Library’s collections and
resources are used by a
wide range of researchers,
from tertiary students
to family historians, to
documentary makers. The
Alexander Turnbull Library
is New Zealand’s leading
research destination,
with many thousands
of visitors each year.
In November 2006, the Alexander Turnbull
Library and Random House launched
the book Map New Zealand: 100
magnificent maps from the collection
of the Alexander Turnbull Library.
The book includes a selection of
beautifully made, quirky, humorous and
even poignant maps held in the Turnbull
Library’s Cartographic Collection. The
maps range in date from 1589, where
a map of the Pacific shows European
knowledge of our part of the world before the arrival of Tasman
and Cook, through to 1992 where a map issued by the New Zealand Dairy Board
shows the locations of dairy companies, factory sites and milk collection areas.
In between, there are maps illustrating the hydrographical charting of New
Zealand’s coastline, early town plans as settlements got underway, maps
arising from the disputes over land in the 1860s, maps showing goldfields,
coalfields and silverfields, urban land subdivision and the subdivisions
of rural lands for settlement, and tourism maps from the 1930s.
Especially interesting is a hand-drawn map by the surveyor Henry Field for the
57th Regiment showing the Whanganui River area during the New Zealand Wars,
denoting ‘large forested areas’ and ‘unfriendly natives’. Each map is a high-quality
colour reproduction and is accompanied on the facing page by descriptive text.
In the introduction to the book, Dave Small, Curator of the Turnbull’s Cartographic
Collection, expressed the hope that ‘this book will be a sampler of the wonderful
maps held in the Turnbull Library’, and that the book will encourage greater use of
the Turnbull map collection and of other map collections around New Zealand.
david Small,
Cartographic Curator
‘I was delighted to collaborate, on behalf of the
Alexander Turnbull Library, with Random House
in the production of the book Map New Zealand.
Library researchers get great pleasure in seeing
old maps of New Zealand, some because the
maps have information that is important to
them and their families, and others because of
the great visual appeal of many of the maps.’
RESEARCH16
17
21
LigHT FANTASTiC
NATiONAL LibRARY FELLOw 2007 - JOANNE dRAYTON
‘Men who go on the dance floor should realise that the quality
of their dancing makes their company, from a woman’s point
of view, anything from torture to keen pleasure.’ (‘Rhythm’,
the nom-de-plume of a Dominion columnist, c.1930.)
Georgina White’s first book Light Fantastic: Dance Floor
Courtship in New Zealand began as an exhibition that she
curated for the National Library Gallery in 2005 – First Dance:
dancehall stories from the Turnbull Library collections.
Both exhibition and book drew heavily from the
Alexander Turnbull Library collections.
In Light Fantastic, items such as dance cards and invitations,
photographs of dancing couples and dancehalls, and extracts
from letters and diaries all work to create a picture of social
dancing and its rituals of courtship. Coupled with extracts
from interviews with men and women who kindled their
love on the dance floor, Light Fantastic recalls a time when
grace and good manners were paramount and when dancing
was the most popular form of entertainment. For many
generations, the dance was the highlight of their week.
The stories in Light Fantastic bring the Turnbull Library’s objects
to life. Photographs and objects suddenly leap from ‘research
materials’ to become essential components of great love stories.
Light Fantastic encapsulates one of the many facets of the
Alexander Turnbull Library collections: objects and images
from ordinary times that tell extraordinary stories.
She will use the $45,000 fellowship,
which is awarded annually for research
use of the Alexander Turnbull Library’s
resources, to research and write a
biography of Dame Ngaio Marsh,
integrating Marsh’s published books,
theatrical triumphs and painting career.
‘Ngaio Marsh is a fascinating and complex
woman who remains an elusive figure,’
said Joanne. ‘It seems that the woman
who was larger than life during her life has
been somewhat lost and will be lost in
perpetuity if she is not re-examined. A lively,
informative book for a broader audience is
begging to be researched and written.’
Joanne is the author of Edith Collier Her
Life and Work, 1885-1964, Rhona Haszard:
an expatriate New Zealand artist, and
Frances Hodgkins: a private viewing, and
contributed a chapter to Deborah Shepard’s
Between the Lives: partners in art.
In association with the Sarjeant Gallery
and Hocken Library, Joanne has curated
exhibitions of Collier’s and Haszard’s work
that have toured the country. In 2006, she
curated two shows at the Dunedin Public
Art Gallery, which included the work of
Frances Hodgkins, DK Richmond and Edith
Collier. She has published papers on art
history and theory and has lectured and
taught since 1981. She is currently a senior
lecturer at the UNITEC School of Design.
Dr Drayton took up her fellowship in
mid-March.Dame Ngaio Marsh lived
from 1895 to 1982.
dr Joanne drayton
is the National
Library Research
Fellow for 2007.
18
19
22
PAUL diAMONd, RESEARCHER
Paul Diamond is a familiar face to many of the National Library and Alexander
Turnbull Library staff. As the recipient of the Friends of the Turnbull Library
Research Grant, Paul has spent much of the past year at the National Library
Wellington.
Paul, a writer and broadcaster, used the Grant to research one of New
Zealand’s first media celebrities, Makereti (1873-1930). The daughter of an
English father and a Mäori mother, Makereti became famous working as a
guide at the Whakarewarewa Thermal Village in Rotorua. She led Mäori concert
groups to Australia and England. She settled in England after marrying into the
landed gentry, and was near to completing an anthropology degree at Oxford
University when she died suddenly.
Paul said he used many of the resources the Alexander Turnbull Library
and National Library have to offer to conduct his research. These included
catalogues, websites, manuscripts, newspapers, photographs, ephemera and
even music archives.
‘It doesn’t matter how many hours I spend at the Library, there is always another
place, another book, another catalogue I haven’t looked in yet. If only I could pick
up the whole building and shake it, and have everything I want fall out!’
Paul travelled in Makereti’s footsteps to England during his research, and visited
some of that country’s most prestigious libraries and archives. However, he still
loves coming to the National Library.
‘The National Library is great at maintaining a balance between protecting its
collections and making them accessible to everyone.’
Paul spent much of his time in Alexander Turnbull Library Pictures, and the book
he has written as a result of his research is illustrated throughout with images
from both the Alexander Turnbull Library and the National Library.
He was delighted with several finds in the Alexander Turnbull Library’s
ephemera collections, including a tin plate depicting Makereti and her sister
Bella, and a programme for one of the concerts run by the sisters, printed on a
silk handkerchief.
‘Makereti’s story is much more than simply the romantic tale of a Mäori
heroine who blazed a trail to England. Uninhibited by the limited expectations
for women and Mäori during her lifetime, Makereti continues to fascinate and
inspire, nearly 80 years after her death.’
Despite completing his book, and no longer doing full-time research, Paul
continues to find information about Makereti.
‘Being awarded the Friends of the Turnbull Library Research Grant linked me
into the Alexander Turnbull and National Library collections – both crucial
sources of information and expertise for the book about Makereti. The National
Library is a one-stop shop for researchers.’
20
23
NEw ZEALANd’S dOCUMENTARY HERiTAgE iS NURTUREd
Collect, preserve and make
accessible digital objects
for and about New Zealand
and New Zealanders.
Last November the National Library released the Government’s
draft New Zealand Digital Content Strategy for discussion.
The National Library, as the leader in the development of the Digital
Content Strategy, was in charge of the consultation process. Staff
organised workshops on the draft Strategy and met with interested
individuals and representatives across the government, community,
Mäori, Pacific, ICT, broadcasting, creative and business sectors.
Comments provided during the workshops indicated that people were enthusiastic
and interested on both personal and professional levels. They were also ready
to engage. In the spirit of consultation, some 10,000 copies of the discussion
document were downloaded, and 90 written submissions were received.
The response to the draft Strategy was overwhelmingly positive.
Respondents endorsed the key frameworks and challenges identified in
the Strategy, while making suggestions on how it could work for them.
Sue Sutherland, National Library’s Director Policy and Information
Democracy, said, ‘It is heartening that so many New Zealanders have read,
considered, debated and responded. The number and range of responses
reflect the robust cross-sector and international interest in digital content
issues, and reinforce the importance of this Strategy to our country.’
The Digital Content Strategy is aligned with the Government’s
Digital Strategy, which sets the direction for ICT to 2010. The Digital
Content Strategy will be launched in September 2007.
RELEASE OF dRAFT NEw ZEALANd digiTAL CONTENT STRATEgY
The Consultation Process 17 presentations Six regions covered 250 attendees (individuals as well as agency representatives)
Digital Content Website: www.digitalcontent.govt.nz
24
Sharing our nation’s stories
Inspiring knowledge creation and economic transformation
Enriching the user experience
Accessing New Zealand’s digital memory
The National Library’s Web Curator Tool has attracted
the attention of judges half a world away, earning a
nomination in the ‘Oscars’ of the conservation world.
Collaboratively developed by the National Library
and the British Library, the Web Curator Tool was
nominated in the Digital Preservation category of
the UK’s Conservation Awards. The nomination is
international recognition for the project, which aimed
to build a tool that was free to libraries and archives
around the world, to help them collect online material.
The Web Curator Tool is an open-source software
package for acquiring web material, such as websites,
web pages and other documents on the Internet. Once
collected, this can be stored and preserved in a digital
archive. At the National Library, the Web Curator Tool
is used to collect New Zealand’s online heritage.
A number of national libraries have already contributed
source code and documentation, which will be
incorporated into the next version of the Tool.
Over the past year the Library has also redeveloped another
of its open-source software tools, which also assists
organisations working in the field of digital preservation.
The Metadata Extraction Tool
The Metadata Extraction Tool was originally developed
by the Library in 2003 to programmatically extract
preservation metadata from the headers of a range of
file formats, including PDF documents, image files,
sound files and Microsoft Word documents. This
enables organisations to gather information crucial
for describing and providing access to digital files.
Acquiring metadata (data about objects’ data) is a key
requirement for the long-term preservation of digital objects.
This enables future access and usage because it allows
people to find the objects again when they search for them.
Metadata typically consists of information about the
intellectual content of a digital object, the data required
for appropriate digital representation and interpretation,
security or rights management information, and its relation
to other digital objects. Manual recording of metadata
elements is highly labour intensive and automated means
for doing this are vital to successful preservation.
Releasing the Metadata Extraction Tool as open-
source software has meant that the Library can
work with the wider digital preservation community
as it continues to develop the Tool.
wEb CURATOR TOOL ANd METAdATA ExTRACTiON TOOL: OPEN-SOURCE SOFTwARE
* The term ‘open-source’ refers to the practice of putting software online and opening up the ‘back end’ to other developers who may wish to add to the software, or use it as the basis for creating their own.
25
NEw ZEALANdERS’ ACCESS TO iNFORMATiON iS FACiLiTATEd
Expand access to a wide
range of information to
meet the changing needs
of New Zealanders.
This year the National Library signed a partnership agreement with the Online
Computer Library (OCLC), holder of the biggest collaborative library catalogue in
the world.
OCLC, a non-profit library organisation, has 57,000 member libraries and more
than 84 million records in its catalogue, which includes records in more than
400 languages.
The benefits of the agreement to New Zealand libraries are enormous. All libraries
that are members of Te Puna Services can now get into the OCLC catalogue,
called WorldCat, giving them access to library holdings the world over.
All records of items in New Zealand libraries (the National Union Catalogue) have also
been transferred to WorldCat, meaning world libraries can now search for items in
New Zealand’s libraries. Each night all the National Union Catalogue’s new ‘holdings’
are transferred to WorldCat and vice versa. This will mean the contents of New
Zealand libraries will be viewed alongside those of our international peers and be
accessible to citizens of the world.
Another benefit to New Zealand libraries is that OCLC has a strong development
programme – it is well known for its in-depth research about topics that will
benefit libraries. To promote the new agreement, the National Library held the
OCLC roadshow, where six Library staff travelled to New Zealand venues in June
demonstrating how the new OCLC agreement, and having access to WorldCat,
would work.
THE biggEST LibRARY CATALOgUE iN THE wORLd
OCLC makes searching for New Zealand material on search engines easier. For example, an overseas researcher using Google to find
information about indigenous rights will be able to find New Zealand material alongside that of other nations. Our new agreement means you’re
more likely to get a New Zealand library copy in your search results.
ACCESS
26
National Library customers are now getting faster,
easier access to information. That’s because the
Document Delivery Services team has introduced
DocStore, a feature that lets them scan multi-
page articles and send them electronically to the
Australian or New Zealand library requesting them.
For customers, DocStore means not having to wait
several days for an article to arrive by post. For Document
Delivery Services staff, it means developing new skills
and working with technological advances to meet the
changing information needs of New Zealanders.
‘DocStore produces a crisper end product,’ said
Lorraine Brennan, Co-ordinator of the Library’s
Document Delivery Supply Services. ‘With the
introduction of DocStore we’re more than keeping up
with the play, we’re leading document delivery.’
A key advantage of DocStore is that it adheres to copyright
laws. When an article is requested, the electronic
document is stored within Te Puna Interloan, a web-
based interloan management system. The document
can only be retrieved by the library that requested it
using a link provided within that request. Once delivered,
viewing is limited to a set number of views or days
before the document is automatically deleted.
The National Library’s Technology Services rolled
out DocStore in early 2007 to all libraries using
Te Puna Interloan. They have eagerly adopted
DocStore; it doesn’t need any specialised hardware
or software and libraries love that it’s user friendly
and has streamlined work processes.
DocStore is being used in conjunction with Trans Tasman
Interlending, which means New Zealanders can get
Australian articles quickly through their local libraries.
iNTROdUCiNg dOCSTORE
27
100 YEARS OF SCiENCE ONLiNE: THE digiTiSATiON OF THE TRANSACTiONS ANd PROCEEdiNgS OF THE ROYAL SOCiETY OF NEw ZEALANd
A treasure trove of information
about New Zealand – from
agriculture to zoology – has
been made accessible online
through the Library’s latest
major digitisation project.
With the permission of
the Royal Society of New
Zealand, in 2006 the Library
digitised all the early volumes of one of New Zealand’s
most important research publications, The Transactions
and Proceedings of the Royal Society of New Zealand.
The resulting website contains 65,000 pages, including
3000 maps, illustrations and photographs, from 88 volumes
of The Transactions and Proceedings published between
1868 and 1961. In its earlier years, The Transactions and
Proceedings included not only scientific research, but also
articles on religion, literature, language and philosophy.
Among the many contributors to the publication were
Walter Buller, William Colenso, James Hector, Thomas
Hocken, Harold Wellman and Ernest Rutherford.
The site has been enthusiastically received by New Zealand
and international web users, including researchers at Te Ara,
the online Encyclopaedia of New Zealand.
‘With a first-class search engine, this site allows access
to a range of historic papers on New Zealand science.
We are already using it at Te Ara, and will be linking to
important scientific papers from encyclopaedia entries,’
said Simon Nathan, Science Editor of Te Ara and biographer
of geologist Harold Wellman, at the time of the launch.
The Transactions and Proceedings website was launched
at the opening of Butterflies, Boffins & Black Smokers:
two centuries of science in New Zealand, the National
Library Gallery exhibition that celebrated New Zealand
science from the early 19th-century naturalists to the most
cutting-edge research taking place today. Read more
about the exhibition in this Annual Report on page 30.
The Transactions and Proceedings of the Royal
Society of New Zealand. http://rsnz.natlib.govt.nz/
On 23 March 2007 the Library
launched its redeveloped
website www.natlib.govt.nz.
The site is now more
visitor focused, providing
collection highlights,
a Get Advice section,
guides for all National Library and Turnbull Library
collections, and better pathways to information.
The Quicklink pages are one of the special features
of the new site. They were developed to provide the
Library’s regular users – librarians, publishers, researchers,
school staff and school students – with fast and easy
access to the news, online tools and information in
which they are interested. Each Quicklink page draws
together links to relevant pages throughout the site
for each group, showing visitors at a glance the wide
range of information and resources the Library has.
Similar pages have also been developed to provide
quick access to Alexander Turnbull Library information,
and to information about the Library and the Library’s
resources and services for Mäori clients.
Staff worked hard during the redevelopment project to
create new features on the site that online visitors (who
may not be able to visit the Library physically) could
use to explore our rich collections. These include new
online exhibitions, which complement and extend the
exhibitions presented in the National Library Gallery.
A new section of the website, Collection Highlights,
presents items and stories from the Library’s collections,
ranging from a poster advertising Nicola the Great,
‘world master magician’, who performed in Wellington
on 24 December 1938, to Charles Blomfield’s lurid
depiction of the 1886 Mt Tarawera eruption.
Underlying the redeveloped site is a new Content
Management System, built from the open-source
software Plone. This new system enables staff
throughout the Library to add content to and update
content on the website, meaning that not only is the
site continually growing, but more staff are involved in
the Library’s online presence and service delivery.
A bETTER TiME ONLiNE: REdEVELOPiNg www.NATLib.gOVT.NZ
21
22
28
The National Library’s
exhibitions and events
programme this year was
ambitious. Partnerships
between the Gallery and other
agencies made it diverse
as well as successful.
Partnerships included a New
Zealand science exhibition, a
history of the New Zealand School
Journal, and ongoing successful
touring exhibitions about
photographer Ans Westra and
World War II propaganda posters.
By working together, the National
Library and the Ministry of Foreign
Affairs and Trade staged the
Ans Westra exhibition Handboek
in Leiden, the Netherlands,
which is Westra’s home town.
Ans Westra and exhibition
curator and tour organiser Luit
Bieringa joined the New Zealand
Ambassador to the Netherlands,
Rachel Fry, and members of
London-based Ngati Ranana for
the exhibition opening at the
National Museum of Ethnology.
This year the National Library
Gallery marks its 20th year of
operation. It continues to play
a key role in providing access
to the heritage collections of
the Alexander Turnbull Library
by working with others to
stage exhibitions onsite as well
as throughout the world.
ExHibiTiONS
Exhibitions are a key way for visitors to access National Library and Alexander
Turnbull Library collections.
Our Exhibitions: Onsite
4 September – 26 November 2006
Butterflies, Boffins, and Black Smokers:
two centuries of science in New Zealand
50º South: The Auckland
Islands 1806-2006
15 december 2006 – 1 April 2007
Collect: obsessive, passionate, visionary
23 April – 21 July 2007
A Nest of Singing Birds: 100 years
of the New Zealand School Journal
A to Z: an illustrated alphabet
Our Exhibitions: On the Road
Handboek: Ans Westra photographs
Towards the Precipice: propaganda
posters collected by WB Sutch
Our Exhibitions: Online
Collect: obsessive, passionate, visionary
A Nest of Singing Birds: 100 years
of the New Zealand School Journal
19,702 people visited the National Library Gallery
59,139 people visited National Library touring exhibitions
23
29
50º South: The Auckland islands 1806-2006
Science was a big topic for the National Library
in 2006. Two major projects were at the heart of
this: the exhibition Butterflies, Boffins, and Black
Smokers, and the digitisation of the Library’s
complete holdings of the Transactions and
Proceedings of the Royal Society of New Zealand.
Science writer Rebecca Priestley and Radio New
Zealand science reporter Veronika Meduna were
contracted to curate the exhibition Butterflies,
Boffins, and Black Smokers which highlighted
the achievements of New Zealand science over
the previous 200 years. To create the exhibition,
they worked closely with the science community,
the Royal Society, Te Ara, GNS Science and
a host of private and institutional lenders.
‘Our approach to this exhibition was to tell the
life stories of those who dedicated much of their
energy to science and exploration,’ said Veronika.
‘We’re certain that visitors to the exhibition
found these scientists’ lives and endeavours as
fascinating as we did when researching them.’
Rebecca said that, ‘Along the way we discovered
all sorts of people, from Joseph Banks, the
botanist on board Captain Cook’s first voyage
to the Pacific, to Joan Wiffen, the first person to
discover dinosaur bones in New Zealand, to Meto
Leach and Hohepa Kereopa, a Crop and Food
scientist and Tuhoe tohunga who are exploring
medicinal plants traditionally used by Tuhoe.’
This exhibition was accompanied by the
National Library’s largest-ever programme
of related events, including talks and panel
discussions by leading New Zealand scientists
and science writers, film and performance
nights, guided tours of the exhibition and
activities for children. The programme was
also one of the Library’s most well attended.
bUTTERFLiES, bOFFiNS, ANd bLACk SMOkERS: TwO CENTURiES OF SCiENCE iN NEw ZEALANd
2430
COLLECT: ObSESSiVE, PASSiONATE, ViSiONARY
A NEST OF SiNgiNg biRdS: 100 YEARS OF THE NEw ZEALANd SCHOOL JOURNAL
The centenary of the School Journal
was celebrated this year when the
National Library joined with partners
Learning Media, Archives New Zealand
and the Ministry of Education to host
the exhibition A Nest of Singing Birds.
Over the course of its 100-year history,
the School Journal has attracted work from
some of New Zealand’s greatest poets,
painters and writers, including Margaret
Mahy, James K Baxter, Janet Frame, Rita
Angus, Russell Clark and Dick Frizzell.
While the exhibition showcased the
Journal over the past century, it also
told the story of the important role
the Journal played in the evolution of
New Zealand’s art and literature.
The exhibition was curated by Gregory
O’Brien, Susanna Andrew and Jenny
Bornholdt. The opening, certainly
the Library’s gala occasion for 2007,
was opened in spectacular fashion
with legendary New Zealand writers
Margaret Mahy and Witi Ihimaera,
and a host of former and present
contributors to the Journal attending.
‘A nest of singing birds’ is how the School Journal office was once described to the
poet and editor Alistair Campbell.
‘Learning Media was very pleased with the effective working partnership with the National Library of New Zealand. This included the Library’s assistance in sourcing the material to produce the book A Nest of Singing Birds: 100 years of the New Zealand School Journal, its key role in developing the accompanying exhibition and our co-operative organisation of a memorable launch of both projects.’Gillian Candler, Chief Executive Learning Media
More than one third of us have our own collections.
Collect, curated by Dr Damian Skinner, was an
inspired example of partnership and collaboration.
Subtitled ‘a social history of collecting from the
Alexander Turnbull Library’, the exhibition showed the
development of the Turnbull through the collectors
(some well known, some not) whose collections have
enriched and given personality to its holdings.
From butter wrappers to Bibles, famous authors
to circus freaks, icons to oddities, Collect
brought together the strange, amazing and
always interesting world of the collector.
It also exemplified that successful exhibitions are the result
of curatorial collaboration and input, with Damian working
closely with Turnbull curators and colleagues from Te Papa,
the Hocken Library in Dunedin and Auckland City Libraries.
In doing so, the exhibition also placed Alexander
Turnbull and his famous collection in the context of his
notable contemporary collectors Sir George Grey and
Dr Thomas Hocken.
25
26
31
NEw ZEALANdERS ARE SkiLFUL ANd CONFidENT iN USiNg iNFORMATiON
SkiLFUL
Aotearoa New Zealand People’s Network Imagine popping in to the local library to learn how to blog, research your
family history or just find out what the Internet is. Regardless of age, location or
computer ability, all New Zealanders will soon have the world at their fingertips.
The Aotearoa New Zealand People’s Network currently in development
aims to give people greater access to computers and the Internet through
their local public libraries. The project also provides training for librarians
so they can help patrons to access the information they need.
The project is a collaboration between the National Library of New Zealand,
New Zealand’s public libraries, Sun Microsystems and Telecom New Zealand.
With the People’s Network in place, libraries will become even more of a hub
for the next digital wave – catering to patrons who are tech-savvy as well
as those who have yet to hear words like online, blog, e-mail or web.
Current work is funded under the ‘Digital Strategy’.
32
dEVELOP ENHANCEd SERViCES FOR SCHOOLS TO SUPPORT TEACHiNg ANd LEARNiNg.
A Million Resources borrowed
When teachers across New Zealand need to borrow books
and resources, they contact the National Library’s Curriculum
Information Service. The Service is unique, working with
educators nationwide to lend carefully selected resources
that support learning in the classroom. During the past
year 53,450 loans were supplied to teachers throughout
New Zealand and 1,162,000 resources were issued.
The novels that the Library lent to Ohau teacher Barbara
Hodge had her Years 7 and 8 children reading intensely
on the theme ‘children caught up in conflict not of their
own making’, such as war, displacement and evacuation.
As they read, Barbara’s students were able to discuss
experiences like having the courage to help others, survival,
discovering inner strength and taking responsibility. When
the children were asked to write about what they had learned
from their reading, one response was, ‘These books had
such an effect on me that I wanted to go out there and fight
the enemies and rescue the good myself. What we take
for granted, like going to school and having food on our
plates, is something most children of war will never have.’
Reading the novels from the National Library inspired
the children to also ask, ‘What makes an enemy?’.
Barbara expected that, ‘After specific facts are forgotten,
students will carry the deepest meanings [of these
novels] in their minds and hearts.’ As the year has gone
on she has found her students still discuss what they
learned. Parents were surprised and impressed with
how much their children learnt about the topic.
27
33
How Can i Train my dog Not to Chase Cats?
AnyQuestions.co.nz and UiaNgaPatai.co.nz are online
services where New Zealand students can get real-time
online help with homework questions from a trained
librarian. AnyQuestions.co.nz is an English language
service while UiaNgaPatai.co.nz uses te reo Mäori.
AnyQuestions.co.nz | UiaNgaPatai.co.nz is a partnership
between the National Library, the Ministry of Education,
Auckland City Libraries, Christchurch City Libraries,
Manukau Libraries, Wellington City Libraries, Dunedin
Public Library, Rodney Libraries, North Shore Libraries,
and Waitakere Library and Information Services.
When students first use the service they sometimes don’t
realise that the ‘librarian’ is a person, not a search engine.
However, they soon learn that real-time online chat with
a librarian is a great way to help them find information.
This year both services took on new management models
and employed staff to ensure they could also maintain
their business requirements of customer experience,
marketing/funding and business planning, quality
assurance, website development, software/technological
direction, standards, policies and procedures.
The services also took on more librarians – from across
New Zealand libraries – to operate them, with a coach (from
Wellington City Libraries) appointed to provide standardised
operator training. The National Library contributes a
centralised operator review, transcript benchmarking and
training in online searching and electronic resources.
More staff (there are now 103 operators) has also meant
the site’s Frequently Asked Questions database can be
developed. Search on ‘dogs’ and find the answers to
‘how can I train my dog not to chase cats?’ and ‘where
can I find good pictures of dogs?’. Students might find
their questions have already been answered, which
means librarians can be answering new questions.
More librarians running the service, and the increased
training they have received, have resulted in strong
customer satisfaction and repeat business.
Although AnyQuestions.co.nz has had a 64% increase in volume this year, UiaNga - Pa - tai.co.nz is still under-used.
80.3% of users would recommend AnyQuestions to a friend.In the past year AnyQuestions | Uia - Nga - Patai librarians have
conducted 11,256 online chat/search sessions.
28
34
Our people, our partners
NATiONAL LibRARY: OUR PEOPLE, OUR PARTNERS
35
The National Library is a government department,
established by section 3 of the National Library Act
1965 and now governed by the National Library of
New Zealand (Te Puna Mätauranga o Aotearoa)
Act 2003.
The Library is accountable to Parliament and is
under the responsibility of the Minister Responsible
for the National Library. The majority of its
funding is provided by Parliament through
Vote National Library.
The Library’s Accountability is based on:
The Estimates of Appropriations for the Government
of New Zealand. This details the appropriations to
Vote National Library and a description of the outputs
purchased by the Minister under each appropriation.
The Library’s Statement of Intent. This sets out the
National Library’s strategic direction and the targets against
which its performance will be measured, and shows
the linkages between its activities and the outcomes it
aims to achieve. The Library’s performance against the
measures included in the Statement of Intent is reported
to Parliament each year through the Annual Report.
The Output Plan. This is an agreement between
the National Library and the Minister responsible
for the National Library, which details the activities
that will be purchased by the Minister.
governance Structure
The National Library, as a government department, does
not have a board of directors. Under the State Sector Act
1988, the Chief Executive is given the powers necessary
to carry out the functions, responsibilities and duties
imposed by the State Sector Act or any other Act.
Cabinet Office Circular CO (99) 7 specifies the financial
delegations that apply to chief executives and responsible
ministers under the Public Finance Act 1989. Chief
executives have full financial authority, within the
constraints of the Public Finance Act 1989, to expend
departmental cash or incur departmental expenses
or liabilities, except in the following four areas:
Publicity expenses (limited to $100,000);•
Compensation or damages in settlement •
of claims (limited to $100,000);
Ex gratia expenses (limited to $20,000); and •
The purchase, development or lease of •
fixed assets (limited to $7,000,000).
The chief executives’ functions and powers are
managed through the establishment of delegations,
management structures and governance committees.
gOVERNANCE
36
delegations
Under section 41 of the State Sector Act 1988, the
Chief Executive has established operating delegations,
including financial delegations to managers and
staff employed by the National Library.
There is a structured framework of financial delegations
based on the level of management responsibility held
by each position and the type of expenditure to be
incurred. Delegations are subject to the requirement
that the holder complies with the National Library’s
policies, procedures and Code of Conduct.
Management Structure
The Strategic Leadership Team is the executive team that
supports the Chief Executive. The Team is responsible
for formulating and implementing organisational strategy
and for providing leadership to the Library’s operations.
governance Committees
There are three governance committees that support the
Chief Executive: the Audit Committee, the Project and
Capital Committee, and the Quality Assurance Review Team.
The Audit Committee, chaired by the Chief Executive and
comprising representatives from senior management,
external audit and internal audit, receives reports on
and monitors the Library’s reporting processes and
internal control systems. The Committee approves the
arrangements for the annual external audit, the appointment
of the internal auditor and the internal audit programme
of reviews. The Audit Committee meets three times a
year. The Auditor-General appoints the external auditor.
The Project and Capital Committee, chaired at the end
of this time by the Director Policy and Information
Democracy, is responsible for prioritising projects and
capital expenditure and making recommendations to the
Strategic Leadership Team for approval. The Committee
is also responsible for monitoring the progress of
projects and for ensuring appropriate asset management
and project management policies and processes
are followed. The Committee meets fortnightly.
The Quality Assurance Review Team, chaired by the
Chief Financial Officer, meets monthly to monitor the
financial and non-financial performance of the National
Library. Strategic and operational issues, along with
recommendations to address them, are identified
and reported to the Strategic Leadership Team.
Two advisory bodies were established by the National
Library of New Zealand (Te Puna Mätauranga o Aotearoa)
Act 2003. The Guardians/Kaitiaki of the Alexander
Turnbull Library provide assurance to the people of
New Zealand about the collections and services of the
Alexander Turnbull Library. The Library and Information
Advisory Commission/Ngä Kaiwhakamärama i ngä
Kohikohinga Körero provides advice to the Minister
Responsible for the National Library on library and
information issues, including mätauranga Mäori.
AdViSORY bOdiES
37
OUR LEAdERSHiP gROUP
* Last year Alexander Turnbull Library Chief Librarian Margaret Calder left the Library. Murray Stevens, Director of People, Culture and Resources and Graeme Coe, Director Digital Innovation Services both took up other positions during this time. Chris Szekely took up his position as Chief Librarian, Alexander Turnbull Library in March 2007.
During the period covered by this Annual Report, the National Library began reshaping its Strategic Leadership Team as part of its ten-year strategy New Generation National Library.
Meet our new Senior Leadership Group.
Penny Carnaby
Chris Szekely*
Sue Sutherland
John Mohi
Geraldine Howell
Ralph Proops
Martin Thomas
38
Penny Carnaby,
National Librarian and Chief
Executive of the National Library
Penny was appointed to her role
in 2003. She has a long history of
involvement with the library and
information and tertiary education
communities in New Zealand and
Australia. She is also the current
President of the Conference of
Directors of National Libraries.
Chris Szekely,
Chief Librarian of the Alexander
Turnbull Library and deputy
National Librarian
Chris joined the National Library in
2007. He heads the Alexander Turnbull
Library, including Preservation Services,
the National Preservation Office, and
Reference Services. In this statutory
role he is required to ensure that the
collections of the Turnbull Library are
preserved, protected, developed and
made accessible. As Deputy National
Librarian he also has Directorial
responsibilities for the Communications
and Experience teams.
Alison Elliott,
director Content Services
Alison’s teams are responsible
for developing, managing and
providing access to the General
Collections. They also acquire and
catalogue published materials for
the Schools, Alexander Turnbull
Library and General Collections.
geraldine Howell,
director Services to Young
New Zealanders
Geraldine’s team provides advice and
support to schools to ensure they
have the tools to use and manage
information effectively for teaching
the New Zealand curriculum. They are
also responsible for developing and
administering the Schools Collection.
John Mohi,
kaiwhakahaere Mäori
(Mäori Treaty/iwi Relations)
John’s team leads the development
of effective relationships with
Mäori groups, and ensures the
Library achieves its partnership
goals in delivering the strategic
document Te Kaupapa Mahi Tahi,
our plan for partnerships.
Sue Sutherland,
director Policy and
information democracy
Sue’s team is responsible for providing
policy advice to the Government on
library and information issues, planning
and strategy, and research and
evaluation. Since the time of writing,
Sue has been appointed as Deputy
Chief Executive, effective August 2007.
Martin Thomas,
director People Capability
Martin’s working life has
essentially been spent in the
human resources and general
management area.
He hopes that his diversity of
working experiences and different
work environments will enable him
to make a positive contribution to
facilitating the changes all in the
Library face over the next few years.
Ralph Proops,
Chief information Officer Technology
Ralph works with delivery channels
within the National Library, with sector
partners and with external parties to
develop a vibrant digital presence that
supports and delivers the Library’s New
Generation National Library strategy.
director, National digital Library
Position vacant.
39
AN ENERgETiC wORkPLACE
This year the key focus of the People Capability team
has been the Partnership for Quality Agreement,
remuneration and supporting the development of the
National Library’s ten-year strategy New Generation
National Library: Strategic Directions to 2017.
Working with the PSA they have developed a Partnership
for Quality Agreement, which is the foundation
document for working through key issues between
the union and the Library. Both parties have agreed
that in order for the Library to implement its new
strategies, it first needs to create realistic frameworks.
People Capability has also researched issues around
remuneration, seeking better ways of practicing equity,
fairness and relevance in paying staff. Best practice in
recruiting and retention of staff was also researched and
became the basis for a Library wide capability review.
The internal focus of the People Capability team this
year has been to support staff and managers at all
levels as they work through the issues surrounding
the Library’s realignment. From here the team
will ensure the realignment uses a best practice
model that will recognise and work within the state
sector’s change management processes as well as
demonstrate the National Library’s key values.
FiRST NEw ZEALANd PUbLiC LibRARiES SUMMiT
On 26 and 27 February 2007, Wellingtonians might have
noticed a buzz in the air. That’s because more than 100
decision-makers and people of influence were in town
for the first-ever New Zealand Public Libraries Summit.
The Summit, organised by the National Library,
brought together representatives from central and local
government, businesses, communities, education, media,
libraries and civil society to talk about how the policy
document Public Libraries of New Zealand: a strategic
framework 2006-2016 could be actioned. Delegates
came from all over New Zealand as well as Australia.
Chris Batt, Chief Executive of the Museums, Libraries,
and Archives Council in the UK, was particularly popular
given his leadership of the UK People’s Network project.
He strongly articulated the need for public libraries to
speak with one voice to tell the great story of public
libraries and what they do for individuals and the nation.
A big drawcard leading up to the Summit had been keynote
speaker David Lammy, the UK Government’s Minister
for Culture. Although he was unable to attend at the last
moment he still delivered his speech to the Summit via a
webcast. His statement that his greatest portfolio passion
is for public libraries was impressive, given he is also
responsible for world heritage sites like Stonehenge and
Westminster Abbey, the collections held at the Tate and
the British Museum, and England’s thriving arts scene.
The Summit was a busy and rewarding time. Keynote
speeches were punctuated by workshops and discussions
where attendees grappled with the practicalities of
delivering a strategy for public libraries in New Zealand. The
two days were full of good ideas, practical ideas and action
points that marked the start of a dialogue between sectors
that will gain momentum and turn aspirations into realities.
40
The National Library’s ten-year
strategy New Generation National
Library: Strategic Directions to
2017 was announced in June
this year. Penny Carnaby, Chief
Executive and National Librarian,
said that the document was
produced in reaction to a need
to reinvent and re-imagine the
Library in the digital age.
‘We knew we had to do some
significant thinking to bring the digital
world and the Library together.’
Draft Strategic Directions were
written in early 2007 to provide a
basis for discussion. Then the Chief
Executive and staff took to the road.
‘We consulted with local government,
educationalists, scientists,
librarians and communities across
the country. The National Library
belongs to New Zealanders. It was
important that everyone was invited
to have their say in its future.’
Penny received a strong, positive
reaction to the proposed directions,
from both communities and
stakeholder organisations. Before
producing the final strategic
document, she returned to Wellington
to speak with National Library staff.
The New Generation National
Library: Strategic Directions to 2017
publication was launched on 30 June.
The document outlines the
National Library’s four strategic
priorities for the next ten years.
These are enhancing access to
New Zealand’s digital memory,
inspiring knowledge creation and
economic transformation, ensuring
the accessibility of the collections,
and enriching the user experience.
The document also explains the
National Library’s value propositions,
which will be used as a basis for
delivering the strategic priorities.
These are working in partnership
with New Zealand libraries, delivering
digital content, and providing
library services for young New
Zealanders and researchers.
Penny Carnaby said, ‘This is a
strategy about transforming our
workplace to one where we will
balance excellence and tradition
with innovation and creativity.
‘I invite all New Zealanders to
engage with and contribute to our
New Generation National Library.’
NEw gENERATiON STRATEgY: NATiONAL LibRARY SPEAkS TO NEw ZEALANd
41
‘I love my job,’ said Mäkere Chrisp (Te Aitanga-a-Hauiti,
Te Aitanga-a-Mahaki, Ngäi Tuhoe, Ngäti Awa). As one
of the National Library’s Hononga Mäori staff, Mäkere
works across New Zealand developing relationships
and taking the Library and its services to the people.
She works with communities that have a focus on Mäori
people of all ages, from preschool groups to tertiary,
iwi runanga to whanau, demonstrating the National
Library’s resources and helping people make connections
with the Library and its information and services.
It’s a hard job maintaining several relationships
on behalf of a national organisation, but
Mäkere wouldn’t have it any other way.
‘I love working with people,’ she said, recalling a recent
experience where she introduced online Mäori magazine Te
Ao Hou to an older Mäori man, helping him to find articles
and photos about his family. ‘It’s like working with an aunty
or uncle. I use a lot of humour,
which helps us get along and
makes my job fun – it’s like the
people I work with are whanau.’
When she’s in the office in
Wellington Mäkere can be found
helping teams to implement
the Mäori strategy Te Kaupapa Mahi Tahi component
of their business plans, writing the latest edition of the
Library’s iwi newsletter Te Waipuna, or developing the
Mäori Language Strategy Archives Sector Plan alongside
the Library’s Policy and Information Democracy team.
Mäkere joined the Library in 2003. She said, ‘The chance
to join the Hononga Mäori team was too good to pass
up.’ Halfway through her Masters in Mätauranga Mäori
she took up her role while continuing study managed
to submit her Masters thesis before deadline.
The National Library’s relationship with Rangiätea Church
began in 1995, when arson destroyed much of the Church
and its irreplaceable taonga.
In 2006 the Library began work on conserving damaged
taonga that had been rescued. Repairing the badly damaged
books, papers and textiles was a delicate process. When
the National Library picked up the objects they had been in a
freezer for 11 years. Freezing wet objects slows the growth
of mildew and other organisms that would further spoil them.
When the items reached the National Library, they were
placed in the Library’s freeze-dryer, a machine that converted
the ice on the objects to a gas without it passing through
the liquid stage. This method ensures the materials don’t
become wet, and further damaged, as they thaw out. The
items were then carefully cleaned and safely packed by
contract Conservator Louise Newdick.
Although the conservation work was a task for the National
Preservation Office managed through the Alexander Turnbull
Library, the project required staff from throughout the Library
to work together.
Tharron Bloomfield, National Preservation Officer, Mäori,
managed the project, oversaw the conservation work and
ensured the taonga was returned to the Church.
Cellia Joe from Services to Mäori kept Rangiätea informed
of progress. She was the Church’s point of contact for
questions, answers and updates.
In May 2007, when the conservation project was complete,
Susan Bartel, Public Relations Manager, organised a
celebration. Rangiätea parish members met with National
Library staff for an emotional handover.
Tharron Bloomfield said that returning the restored taonga
was very moving. ‘The people of Rangiätea Church were
amazed and grateful to have their precious taonga placed
back in their hands. Often when we are working with these
materials we forget that there are people connected. And
these people were so happy to be reconnected.’
After the ceremony, the congregation, including the Minister at
Rangiätea, Reverend Princess Monga, was given a tour of the
Library and shown the facilities used in the restoration project.
The National Library’s Director Services to Mäori, John Mohi,
said, ‘The way our National Preservation Office has worked
to restore these taonga really brings to life the whakatauki,
“E kore au e ngaro he käkano i ruia mai i Rangiätea. – It shall
never be lost, the seed sown from Rangiätea”. I know the
good relationship between the National Library and Rangiätea
will continue for many years to come.
RANgiäTEA CHURCH
HONONgA MäORi. MäkERE CHRiSP
29
30
42
Margaret Calder, the
Alexander Turnbull Library’s
first female Chief Librarian,
resigned this year after 16
years in the position. Friends
and colleagues attended a
combined poroporoaki/farewell
for Margaret and powhiri/
welcoming ceremony for
Chris Szekely, the incoming
Chief Librarian, on the
morning of 19 March.
Philip Rainer, Manager of the
Turnbull’s Research Centre,
spoke on behalf of Turnbull
Library staff at the changeover.
We thought it fitting to publish a
few extracts from his speech:
Today is a day of great celebration
– of saying farewell to Margaret
after 16 years as Chief Librarian
and welcoming Chris to a new
chapter in the life of the Library.
In her time in the Library, Margaret
has been a most enlightened
colleague, and a far-sighted leader.
She has had a most distinguished
career in librarianship. You would be
hard pressed to find any other person
who has given such service to two
great Australasian research libraries
– the Mitchell and the Turnbull…
If there is one thing I dislike about
farewells, it is having to write
something pithy on the farewell
card. Now, for the first time in my
life I feel I have cracked it. I wrote,
or think I wrote, on Margaret’s
card, ‘What next? Enjoy it’.
It’s that ‘what next?’ – that feeling of
movement, development, progress
– that we will always treasure in
Margaret. Getting projects started,
pushing people to deliver, always
seeing far ahead – TAPUHI [an online
catalogue of unpublished Turnbull
collections] and Timeframes [an
online database of Turnbull images]
were forged in just that fashion.
While others might be doing the
development work, the guiding
light was always Margaret.
All of Margaret’s work was directed
at two goals: improving access for
readers and making sure that such
access was supported by better
records and better information
about the collections. No short
cuts, just solid, reliable, verifiable
data. And throughout the whole
time, the quest for improving the
range and depth of the collections
never faltered. Nor did her support
for staff, readers and donors.
I would, on behalf of all the
staff of the Turnbull, like to
thank everyone who has made
this an occasion today. And to
Margaret – a long and richly
deserved next phase in your life.
No reira tena tatou katoa.
FAREwELL MARgARET CALdER
31
43
NATiONAL digiTAL FORUM
This year the National Library has continued to take a lead
role in the management of the National Digital Forum, a
coalition of museums, archives, art galleries, libraries and
government departments working together to enhance
electronic access to New Zealand’s culture and heritage.
The Forum is an annual conference as well
as an organisational committee.
In 2007 the Library established the National Digital
Forum Advisory Board, along with Te Papa and
Archives New Zealand. Steve Knight, Manager
Innovation Centre, sits on the Board.
‘Through the Advisory Board we are looking to
increase the infrastructure available to digitisation
on a national basis including standards, provisional
tool kits and basic advisory activities in order to meet
the challenges implicit in the Digital Strategy.’
The National Library also continues to develop Matapihi
at www.matapihi.org.nz, which was the first collaborative
outcome of the National Digital Forum. The website
launched with around 50,000 resources from the digital
collections of five cultural organisations, including the
Alexander Turnbull Library. Today 14 organisations
are working in partnership with the National Library
to enhance access to their digital collections.
In addition to providing membership of the Board,
the Library is strongly involved in planning the
annual National Digital Forum conference.
According to Steve, the National Digital Forum
conference becomes more successful every year. ‘It’s
a get-together with a life of its own, and a great way
to discuss and expand ideas for digital innovation.’
MANAgER iNNOVATiON CENTRE
Steve knight
Steve Knight said he has spent
the past year ‘knee deep
in the development of the
Library’s digital preservation’.
‘In my role as Manager
Innovation Centre, it is
my responsibility to be
aware of emerging trends
that might impact on the
National Library’s activities
in the digital space.’ He travels widely, meets world
leaders in digital preservation, and ensures the Library is
at the forefront of library and information technology.
This year Steve was involved in several digital
developments within the National Library, throughout
New Zealand and internationally. These included
managing the development of the National Research
Discovery Services and institutional repositories in
New Zealand and working as an expert reviewer for the
European Commission’s digital preservation projects.
He also managed the digitisation of The Transactions
and Proceedings of the Royal Society of New Zealand.
The project, which was a partnership between the
National Library and the Royal Society, resulted in a
database of 65,000 pages, including 3000 full colour
maps, illustrations and photographs from1868-1961.
Steve also represents the National Library on the steering
committee of the International Internet Preservation
Consortium, a coalition of major archives and libraries that is
responsible for developing a coherent international approach
to archiving, including the creation of the Web Curator Tool.
‘The Web Curator Tool is designed as a desktop application
for managing a selective web harvesting process,’ Steve
said. ‘It’s not a digital archive or a cataloguing system.
It’s a means of making the web available to the future.’
You can read more about the Royal Society on page 28, and the
Web Curator Tool on page 25
32
44
Digital publications are a
growing part of New Zealand’s
cultural and documentary
heritage. The National Digital
Heritage Archive (NDHA)
Programme was established
to ensure that the National
Library could provide ongoing
preservation of and access
to digital heritage collections
in its guardianship.
A partnership between the National
Library, Ex Libris Group and Sun
Microsystems, the NDHA Programme
is developing a digital archive and
preservation management system.
The NDHA will be the National
Library’s storehouse for digital material
such as websites, CDs, DVDs, images
and digitised copies of print and audio-
visual assets that make up our digital
heritage collections. The NDHA will
preserve these items in their original
forms and ensure that they can still
be viewed, listened to and explored
in the future, even if the original
technology has become obsolete.
‘The NDHA Programme is an
innovative project to preserve precious
national cultural heritage assets
for future generations to explore
and enjoy,’ said Penny Carnaby.
‘The groundbreaking NDHA will realise
a solution to the global need for digital
preservation technologies and we’re
excited about working to the benefit of
the international library community.’
Announcing the partnership, Matti
Shem Tov, President and Chief
Executive of Ex Libris Group, said
that his organisation was honoured to
serve as a partner in a development
of international significance.
‘Ex Libris Group products run in 28
national libraries around the world.
The large-scale, trusted preservation
solution generated by the project will
meet the cultural heritage preservation
and management needs of these
libraries now and in the future.’
The digital preservation solution
design is based on requirements
drafted by the National Library,
initially in partnership with Endeavour
Information Systems and Sun
Microsystems. Endeavour was sold to
private equity firm Francisco Partners
and merged with Ex Libris Group in
December 2006. Ex Libris Group and
the National Library began working
together successfully to produce the
first commercially available solution
for the preservation of digital content.
The Library’s strategic direction
to 2017, New Generation National
Library, anticipates an organisation
that has responded to the challenge
of transforming from the traditional
library model to one that meets the
information society needs of its users
in the future. The NDHA will provide
the infrastructure and technology
required to deliver this vision.
NATiONAL digiTAL HERiTAgE ARCHiVE
45
bE HEARd. FOREVER.
Legislative changes – they’re just not very rock-n-roll. Right? wrong.A change to legislation in August 2006 meant that the
Library must now collect two copies of all New Zealand’s
offline electronic documents e.g. audiotapes, CDs, DVDs,
CD-ROMs and Mp3s. Great news for New Zealand’s music
heritage, but legislative changes are not a very exciting
message to sell to musicians and their publishers.
However, by collaborating, National Library staff have
made their message heard across New Zealand. It started
with a slogan – Be Heard. Forever. By complying with
the legislation changes, musicians and publishers can
guarantee their music will be looked after, stored properly
and available to future generations of New Zealanders.
As a way of informally communicating with New Zealand
musicians, Librarian and Web 2.0 enthusiast Chelsea Hughes
created the Library’s MySpace page www.myspace.com/
beheardforever with Web Manager Andy Neale.
The Library’s MySpace page received nationwide
coverage, a Legal Deposit feature on Radio New Zealand
National’s Music 101 programme, and information was
placed on music sites like APRA and NZ On Air.
The Be Heard. Forever publicity included stickers
(ideal for guitar cases, letters to publishers and music
terminals). Using the Legal Deposit team’s comprehensive
knowledge of the topic, National Library staff also
developed a small information brochure – great for
libraries, venues and music shops and centres.
The Be Heard. Forever campaign has been an ongoing
success. It has delivered an important message in a
vibrant, ongoing way and has proved the power of
working as a team. Since the campaign began the Library
has received donations from several musicians and
producers, including Deadly Deaths, Luke Hurley, Karen
Hunter, Tempo38/Provoke, Spacifix, Urban Tramper,
Distorture, Simon Kerr & the Acoustic Junkies, Pacific
Curls, Cornerstone Roots and The mysterious TapeMan.
ALExANdER TURNbULL LibRARY MUSiC ARCHiViST
Cathy bentley
Cathy Bentley’s favourite
find so far is a letter written
in 1930 from the Wellington
branch of The Society of
Musicians calling for a ‘New
Zealand Music Week’, which
its writer claimed ‘may be
the biggest thing that has
ever gripped the Dominion’.
Cathy works in the Alexander Turnbull Library’s Archive
of New Zealand Music as the Music Archivist. She uses
the term ‘archivist’ reverentially. Although a qualified
librarian, her work clearly embodies the definition of
archiving as the ‘appraisal, preservation, arrangement,
and description of archival materials while providing
access to those resources through reference services’.
Each day she works with the unpublished records of
New Zealand’s musical heritage, which can take any
medium from paper, acetate discs, reels, cassettes
and CDs to digitally born materials. Along with letters,
scrapbooks and journals, these materials create a
primary resource for music researchers and historians.
Music material is shared across many of the Turnbull
collections, which gives the Archive links to the
Oral History Centre, Ephemera, the Photographic
Archive and the Published Collections. The Archive
also draws on the expertise of the Turnbull’s
Sound Conservator and Digital Archivist.
The thing Cathy loves most about her job is
combining research with knowledge of the Library’s
collections. What better way to connect researchers
with relevant material than by appraising, exploring,
sorting and describing a collection yourself?
‘In Manuscripts and Archives,’ said Cathy, ‘we have the
unusual privilege of peering into the personal materials
that represent a life; a career. Working at the Alexander
Turnbull Library constantly builds on my understanding
of our music history and continues to unravel new
connections in music and its role in New Zealand society.
I love these layers of history – it’s like a fugue!’
Cathy also administers the Douglas Lilburn copyrights
and permissions and the Lilburn Trust.
33
46
The National Library has
maintained as well as
strengthened its relationships
with international bodies in
the library and information
sector this year.
The Library has a number of
international relationships with
like-minded organisations.
Here are some examples.
This year National Librarian and Chief
Executive Penny Carnaby was elected
the Chairperson of the Conference
of Directors of National Libraries
(CDNL). CDNL is an independent
association of chief executives of
national libraries, established to
facilitate discussion and promote
understanding and cooperation
on matters of common interest to
national libraries worldwide. In May
2007 Penny attended the annual
meeting of the Asia-Oceania group
of CDNL, in Kuta, Indonesia.
The National Library of New
Zealand is a long-standing
institutional member of IFLA (the
International Federation of Library
Associations and Institutions), the
leading international membership
organisation in the library and
information sector. The Library
supports the work of IFLA by
advocating for the interests of the
sector in relations with publishers,
with related sectors such as
archives and museums, and with
various national and international
governmental organisations
active in the areas of information
access, document preservation,
information policy, education and
social and cultural development.
This year senior Library staff
members attended the World Library
and Information Congress (of IFLA)
and Winston Roberts, Information
Strategist, took part in discussions
by an IFLA working group on the
drafting of an IFLA ‘Manifesto’ and
‘Guidelines for Digital Libraries’.
The Library was also pleased to host
staff, and sign agreements with the
National Library Board of Singapore
and the National Library of China.
iNTERNATiONAL RELATiONS
34
47
MANAgiNg FOR RiSkDuring the past year the Library has managed and mitigated these risks using the strategies below.
whole-of-organisationRisk MitigationNational Library services need to adapt to the
changing needs of users in a rapidly evolving
environment.
The National Library needs skilled staff in key
areas to meet the needs of future users.
Organisational capacity needs to be strengthened
to achieve the National Library’s outcomes and
legislative mandate.
The Library completed its strategic planning process, which included
monitoring trends, and consultation with external stakeholders and staff.
The New Generation National Library: Strategic Directions to 2017
identified the need for the development of new service models and
to review current services and products that may no longer meet the
needs of users. This will include identifying and quantifying gaps in key
areas, prioritising activities and structuring the available resources to
meet these priorities.
intervention 1: build and preserve heritage collections/taonga and enhance research services within the
Alexander Turnbull Library.Risk MitigationCollections/material needs to be appropriately
recorded and accessible.
The National Library needs sufficient space to
collect, store and manage increasing volumes of
material in all formats published and unpublished.
The long-term storage of collections needs to
meet building and environmental standards.
Collection knowledge needs to be retained to
enhance research services.
Continued to comply with international standards for recording
collection items. Made collection/ materials accessible as appropriate.
Forward planning has been undertaken for the Wellington Building
redevelopment business case for the development of the Wellington
site to ensure access to collections and appropriate environmental
conditions for the collections are maintained.
The New Generation National Library: Strategic Directions to 2017 will
address initiatives and strategies to ensure the continued availability of
skilled professionals, and the skill levels required to enhance standards
of service.
intervention 2: Collect, preserve and make accessible digital objects for and about New Zealand and New Zealanders.Risk MitigationThe National Digital Heritage Archive needs to
meet the Library’s requirements for preservation
and accessibility.
Digitally-born material within collecting scope is
lost before it is collected.
The requirements of the National Library Act
2003 for electronic document legal deposit
limit the National Library’s ability to collect all
relevant material.
Continued to ensure that planning for, and delivery of, the National
Digital Heritage Archive addressed this risk.
Ensured selection guidelines for digtally-born material will target
important material first.
Worked with relevant parties to ensure ease of compliance with the
requirements of the National Library Act 2003.
intervention 3: Expand access to a range of information to meet the changing needs of New Zealanders.Risk MitigationThe National Library needs to identify emerging
access channels so its services meet the
requirements of users.
Major users of the National Library’s bibliographic
utility obtain these services from other providers.
The National Library needs to leverage off the
bibliographic utlity to provide better links to
content for users.
The New Generation National Library: Strategic Directions to 2017 will
address changes to services and products to incorporate a variety of
delivery channels.
Continued to ensure the bibliographic utility met the needs of clients
and at an acceptable cost to them.
Continued to develop the bibliographic utility to provide better links to
content.
intervention 4: develop enhanced services for schools to support teaching and learning.Risk MitigationServices to schools need to meet the changing
needs of users.
The National Library needs to ensure its services
to schools reflect New Zealand’s changing
demographics.
Collaborative working relationships with key educational agencies
continued to be fostered to ensure regular information, current thinking,
direction and outcomes are incorporated into school services delivery.
The New Generation National Library: Strategic Directions to 2017 will
address the development of new services and review services that no
longer meet the needs of users.48
Financial Statements
FOR THE YEAR ENdEd 30 JUNE 2007
FiNANCiAL STATEMENTS
49
As Chief Executive I am responsible for the preparation of the financial statements attached to this Annual Report and
for the accounting policies and judgements used in the preparation of these financial statements.
The National Library of New Zealand Te Puna Mätauranga o Aotearoa has a system of internal control that provides
reasonable assurance as to the integrity and reliability of financial reporting. I am responsible for the establishment and
maintenance of this system.
In my opinion the attached financial statements fairly reflect the financial position of the National Library of New Zealand
Te Puna Mätauranga o Aotearoa as at 30 June 2007 and the results of its operations, cash flows and its service
performance for the year ended on that date.
For
Penny Carnaby Susan Howard
Chief Executive/National Librarian Chief Financial Officer
31 August 2007
STATEMENT OF RESPONSibiLiTY
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.50
Note
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
REVENUE Crown 48,343 47,247 47,672 Other 2 4,817 4,501 3,891Total Revenue 53,160 51,748 51,563OPERATiNg ExPENSES Personnel Costs* 22,001 22,578 21,864 Operating Costs* 3 16,443 14,291 15,071 Depreciation 4 7,233 7,811 6,900 Capital Charge 5 6,558 6,874 7,106Total Operating Expenses 52,235 51,554 50,941Net Operating Surplus 12 925 194 622
* Contractors and consultants costs were reclassified in 2007 and transferred to operating costs. Personnel and
operating costs in 2006 have been restated to provide comparative figures. The 2007 budget was not amended.
STATEMENT OF MOVEMENTS iN TAxPAYERS’ EQUiTY FOR THE YEAR ENDED 30 JUNE 2007
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
Taxpayers’ Equity at Beginning of the Year 96,370 96,406 96,195Net Operating Surplus 925 194 622(Decrease) in Revaluation Reserve - - -Total Recognised Revenues and Expenses for the Year 925 194 622Provision for Payment of Surplus to the Crown (618) - (447)Capital Contribution 5,141 5,141 -Capital withdrawals (1,187) - -Taxpayers’ Equity at End of the Year 100,631 101,741 96,370
STATEMENT OF FiNANCiAL PERFORMANCEFOR THE YEAR ENDED 30 JUNE 2007
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.51
Note
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
ASSETSCurrent Assets Cash 15,615 6,870 12,117 Receivables and Prepayments 6 8,354 5,561 8,058 Inventory 78 67 56 Total Current Assets 24,047 12,498 20,231Non-Current Assets General Collections 7 16,487 16,793 16,930 Schools Collection 8 3,264 3,298 3,396 Property, Plant and Equipment 9 65,375 75,050 64,007 Total Non-Current Assets 85,126 95,141 84,333Total Assets 109,173 107,639 104,564LiAbiLiTiESCurrent Liabilities Creditors and Payables 2,617 4,389 4,555 Subscriptions in Advance 1,529 - 1,353 Employee Entitlements 2,029 1,474 1,839 Provision for Payment of Surplus to the Crown 10 618 - 447 Provisions 11 1,749 35 - Total Current Liabilities 8,542 5,898 8,194Total Liabilities 8,542 5,898 8,194TAxPAYERS’ EQUiTY Revaluation Reserve - - - Taxpayers’ Funds 100,631 101,741 96,370Total Taxpayers’ Equity 100,631 101,741 96,370Total Liabilities and Taxpayers’ Equity 109,173 107,639 104,564
For
Penny Carnaby Susan Howard
Chief Executive/National Librarian Chief Financial Officer
31 August 2007
STATEMENT OF FiNANCiAL POSiTiON AS AT 30 JUNE 2007
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.52
STATEMENT OF CASH FLOwSFOR THE YEAR ENDED 30 JUNE 2007
Note
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
CASH FLOwS FROM OPERATiNg ACTiViTiESCash was provided from: Receipts from the Crown 48,049 47,287 47,421 Receipts from Other Parties 4,573 4,153 4,069 Net GST Received (paid) 311 - (8)Cash was applied to: Payments to Suppliers and Employees (38,509) (36,916) (36,956) Payments of Capital Charge (6,572) (6,874) (7,108)Net Cash Inflow from Operating Activities 12 7,852 7,650 7,418CASH FLOwS FROM iNVESTiNg ACTiViTiESCash was provided from: Proceeds from the Sale of Property, Plant and Equipment 6 - 3Cash was applied to: Additions to Collections (2,064) (2,400) (2,563) Purchase of Property, Plant and Equipment (5,803) (12,326) (2,858)Net Cash Outflow from Investing Activities (7,861) (14,746) (5,418)CASH FLOwS FROM FiNANCiNg ACTiViTiESCash was provided from: Capital Contributions 5,141 5,141 -Cash was applied to: Capital Repayment (1,187) - - Payment of Surplus to the Crown (447) (120) (668)Net Cash Inflow/(Outflow) from Financing Activities 3,507 5,021 (668)Net Increase/(Decrease) in Cash 3,498 (2,075) 1,332Cash at Beginning of the Year 12,117 8,945 10,785Cash at End of the Year 15,615 6,870 12,117
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.53
30 June 2007 $000
30 June 2006 $000
UNAPPROPRiATEd dEPARTMENTAL OUTPUT ExPENSES Library and Information Services to Schools - 69Total Unappropriated Departmental Output Expenses - 69
From 2006/07, The National Library has a multi-class output appropriation (MCOA) that allows the grouping of multiple
output classes under a single appropriation. The National Library has not incurred expenses in excess of or without
appropriation by Parliament.
STATEMENT OF ACTUAL ExPENSES ANd CAPiTAL ExPENdiTUREFOR THE YEAR ENDED 30 JUNE 2007
VOTE NATiONAL LibRARY
30 June 2007 Actual
Expenditure $000
30 June 2007 Appropriation
$000
dEPARTMENTAL OUTPUT ExPENSES Access to Information 21,764 22,881 Collecting and Preserving Information 16,252 16,667 Library and Information Services to Schools* 13,277 12,897 Policy Advice 942 941Total Departmental Output Expenses 52,235 53,386PURCHASE OR dEVELOPMENT OF CAPiTAL ASSETS bY THE CROwN Heritage Collections 1,637 1,643
The appropriation figures are those presented in the Estimates of Appropriations for the Government of New Zealand for
the Year Ending 30 June 2007, as amended by the Supplementary Estimates.
From 2006/07, The National Library has a multi-class output appropriation (MCOA) that allows the grouping of multiple
output classes under a single appropriation.
* The Library and Information Services to Schools includes additional expenditure compared with appropriation relating
to the make good provision for leased accommodation for Auckland and Christchurch.
The National Library has an appropriation for purchases for the Heritage Collections, which are owned by the Crown and
held in the Alexander Turnbull Library. The appropriation of $1,643,000 is part of a Multi-Year Appropriation of $4,929,000
for the period 2005/06 to 2007/08. Expenditure for the first two years was $2,996,000.
STATEMENT OF UNAPPROPRiATEd ExPENSES ANd CAPiTAL ExPENdiTUREFOR THE YEAR ENDED 30 JUNE 2007
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.54
STATEMENT OF COMMiTMENTSAS AT 30 JUNE 2007
30 June 2007$000
30 June 2006$000
The National Library has entered into contracts for the following:OPERATiNg COMMiTMENTSNon-Cancellable Accommodation Leases Less than One Year 1,221 1,290 Between One and Two Years 1,075 987 Between Two and Five Years 2,157 1,796 Greater than Five Years 10,703 11,192 Total Non-Cancellable Accommodation Leases 15,156 15,265Other Non-Cancellable Leases Less than One Year 225 251 Between One and Two Years - 225 Between Two and Five Years - - Total Other Non-Cancellable Leases 225 476Other Operating Commitments Less than One Year 1,760 2,426 Between One and Two Years 593 668 Between Two and Five Years 886 989 Greater than Five Years - 26 Total Other Operating Commitments 3,239 4,109Total Operating Commitments 18,620 19,850CAPiTAL COMMiTMENTS* Less than One Year 1,549 391 Between One and Two Years 1,307 - Between Two and Five Years 1,413 -Total Capital Commitments 4,269 391Total Commitments 22,889 20,241
* The majority of the capital commitments are for asset purchases associated with the National Digital Heritage Archive project.
STATEMENT OF CONTiNgENT LiAbiLiTiES AS AT 30 JUNE 2007
There are no contingent liabilities as at 30 June 2007 (30 June 2006: nil).
The National Library had not given any guarantees under the Public Finance Act as at 30 June 2007 (30 June 2006:nil).
The Statement of Accounting Policies and the Notes to the Financial Statements form part of these Financial Statements.55
1. Reporting Entity and Statutory base
The financial statements include all the activities of the National Library as constituted by the National Library of
New Zealand (Te Puna Mätauranga o Aotearoa) Act 2003 and reported as required by the Public Finance Act 1989.
The activities of the National Library comprise the maintenance of collections for current and future use, the provision
of information and advisory services, and the development of policy advice on information issues.
2. Measurement base
The measurement base used is historical cost modified by the revaluation of certain assets.
3. Accounting Policies
The following are the accounting policies which may have a material effect on the measurement of the financial
position of the National Library and the results of its operations:
budget Figures
The budget figures are those presented in the Statement of Intent of the National Library of New Zealand for the Year
Ending 30 June 2007.
Revenue
The National Library derives revenue from the provision of outputs to the Crown and the provision of services to third
parties. Revenue is recognised in the period in which it is earned.
Foreign Currency Transactions
Foreign currency transactions are converted into New Zealand dollars at exchange rates ruling at the time of payment
or the forward contract rate where the transaction has been hedged. All amounts in these financial statements are
stated in New Zealand dollars.
Accounts Receivable
Accounts receivable are shown at their estimated realisable value after providing for doubtful and uncollectable debts.
inventory
Inventories are recorded at the lower of cost, determined on the first-in first-out method, and net realisable value.
Financial instruments
The National Library is party to financial instruments entered into in the course of its normal operations. These
include cash and short-term investments, receivables, payables and forward exchange contracts. All financial
instruments other than forward exchange contracts are recognised in the Statement of Financial Position. All
associated revenue and expenses are credited to or charged against the Statement of Financial Performance.
The National Library enters into forward exchange contracts for the purpose of reducing its exposure to fluctuations
in foreign currency exchange rates. The risk that foreign currency exchange rates may change is offset by opposite
effects on the items being hedged. As all forward exchange contracts are specific hedges, any unrealised gains or
losses arising from these contracts are offset against the foreign exchange gains or losses on the related foreign
exchange liability.
Cost Allocation
The National Library has determined the cost of outputs using the cost allocation system outlined below:
Cost Allocation Policy
Direct costs are charged directly to significant activities. Indirect costs are charged to significant activities based on
cost drivers and related activity/usage information.
Criteria for direct and indirect Costs
“Direct Costs” are those costs directly attributed to an output. “Indirect Costs” are those costs which cannot be
identified with a specific output in an economically feasible manner.
STATEMENT OF ACCOUNTiNg POLiCiES FOR THE YEAR ENDED 30 JUNE 2007
56
Method of Assigning direct Costs to Outputs
Direct charging of costs to outputs includes capital charge and depreciation (which are charged on the basis of assets
utilised), personnel costs (which are charged by recording time spent on each output) and operating costs (such as
property maintenance charges which are charged on the basis of the floor area occupied by each output). For the
year ended 30 June 2007 85% of output costs were direct costs (30 June 2006: 84%).
bases for Assigning indirect Costs to Outputs
Indirect costs are pro-rated to outputs on the proportion of direct employee costs used in each output, with the
exception of the National Library’s Finance unit costs which are pro-rated on the proportion of direct total costs
used in each output. Indirect costs amounted to 15% of total output costs for the year ended 30 June 2007
(30 June 2006: 16%).
Leases
The National Library leases office premises, motor vehicles and office equipment. These leases are classified as
operating leases because the ownership, with its associated risks, is retained by the lessor. The operating lease
costs are expensed in the year in which they are incurred.
Collections
The collections of the National Library consist of:
The General Collections•
The Schools Collection.•
The General Collections and the Schools Collection are current use collections. They are valued at historical cost.
The National Library is also responsible for collecting, preserving and providing access to the Heritage Collections
(Alexander Turnbull Library, Dorothy Neal White and Susan Price), which are owned by the Crown. The Heritage
Collections are recorded in the Crown Financial Statements, and are included in the Non-Departmental Activity
section of this Annual Report.
Property, Plant and Equipment
Land and buildings are stated at fair value as determined by an independent registered valuer. Fair value is
determined using market-based evidence for the highest and best use. The value of building fitout assets was
established on a depreciated replacement cost basis as at 1 June 1999. Additions to building fitout assets from
1 June 1999 have been valued on a historical cost basis. This method of valuation conforms with the Valuation
Standards of the New Zealand Institute of Valuers. Land and buildings are revalued every three years.
The results of revaluing land and buildings are credited or debited to a revaluation reserve for that class of asset.
Where a revaluation results in a debit balance in the revaluation reserve, the debit balance is expensed in the
Statement of Financial Performance.
All other fixed assets, or groups of assets, costing more than $2,000 are capitalised and recorded at cost.
Any write-down of an item to its recoverable amount is recognised in the Statement of Financial Performance.
intangible Assets
The National Library’s bibliographic and other databases, and trademarks have not been valued.
depreciation
The general Collections and the Schools Collection
Depreciation is provided on the General Collections and the Schools Collection on a straight line basis at rates which
will write off the cost of the collections over their useful lives.
57
The useful lives of the collections have been estimated as follows:
Children’s ................................................................................................................................................. 50 years
Microform ................................................................................................................................................ 50 years
Lending .................................................................................................................................................... 20 years
Serials ...................................................................................................................................................... 20 years
New Zealand/Pacific ................................................................................................................................ 10 years
Reference ................................................................................................................................................. 10 years
Medical/Health ......................................................................................................................................... 10 years
Music - Collected Editions ............................................................................................................ 20 years
- Scores ............................................................................................................................... 20 years
- Choral Sets ....................................................................................................................... 15 years
- Orchestral Sets ................................................................................................................. 15 years
- Compact Discs ................................................................................................................. 10 years
- Cassettes and Video Cassettes ......................................................................................... 5 years
Print Disabilities ......................................................................................................................................... 5 years
Schools - Print Items and Video ......................................................................................................... 5 years
Property, Plant and Equipment
Depreciation is provided on property, plant and equipment on a straight line basis at rates which will write off the cost
(or valuation) of the assets to their estimated residual values over their useful lives. Depreciation is not charged on
land, artworks or capital work in progress. The total cost of capital work in progress is transferred to the appropriate
asset class on its completion and then depreciated.
The useful lives of major asset classes have been estimated as follows:
Buildings .................................................................................................................................................. 80 years
Building Fitout ............................................................................................................................. 15 and 30 years
Computer Hardware and Software .....................................................................................................3 to 8 years
Furniture and Fittings, Office Equipment .................................................................................................. 5 years
Leasehold Improvements ..........................................................for the period remaining on the life of the lease
goods and Services Tax (gST)
All Statements are GST exclusive. The Statement of Financial Position is exclusive of GST except for Receivables and
Prepayments and Creditors and Payables, which are GST inclusive.
The amount of GST owing by the National Library as at balance date, being the difference between output GST and
input GST, is included in either Receivables and Prepayments or Creditors and Payables.
Taxation
The National Library, as a government department, is exempt from the payment of income tax in terms of the Income
Tax Act 2004. Accordingly, no charge for income tax has been provided.
Commitments
Future expenses and liabilities to be incurred, on contracts that have been entered into as at balance date, are
disclosed as commitments to the extent that there are equally unperformed obligations.
Contingent Liabilities
Contingent liabilities are disclosed at the point at which the contingency is evident.
4. Changes in Accounting Policies
There have been no changes in accounting policies, including cost allocation accounting policies, since the date of
the last audited financial statements. All policies have been applied on a basis consistent with previous years.
STATEMENT OF ACCOUNTiNg POLiCiES ContinuedFOR THE YEAR ENDED 30 JUNE 2007
58
1. budget Composition
30 June 2007Budget
$000
30 June 2007Appropriation
Changes*$000
30 June 2007Supplementary
Estimates Budget
$000
Statement of Financial PerformanceRevenue Crown 47,247 1,096 48,343 Other 4,501 737 5,238Total Revenue 51,748 1,833 53,581Expenses Personnel Costs 22,578 1,362 23,940 Operating Costs 14,291 582 14,873 Depreciation 7,811 8 7,819 Capital Charge 6,874 (120) 6,754Total Operating Expenses 51,554 1,832 53,386Net Operating Surplus 194 1 195
* Appropriation changes include adjustments made in the Supplementary Estimates. The main changes related to
additional appropriation for the make good provision for leased accommodation in Auckland and Christchurch.
2. Other Revenue
30 June 2007$000
30 June 2006$000
Sale of Goods and Services 4,812 3,888Gains on the Sale of Property, Plant and Equipment 5 3Total Other Revenue 4,817 3,891
3. Operating Costs
30 June 2007$000
30 June 2006$000
Fees Paid to Auditors for Audit of Financial Report 63 61Fees Paid to Auditors for the Opening IFRS Balance Sheet 11 -Fees Paid to Auditors for Other Services 6 16Provision for Bad and Doubtful Debts (8) 8Leasing and Rental Costs 1,848 1,758Loss on the Sale of Property, Plant and Equipment 8 3Interest Component of the Make Good Provision for Leased Accommodation 858 -Other Operating Costs 13,657 13,225Total Operating Costs 16,443 15,071
4. depreciation
30 June 2007$000
30 June 2006$000
General Collections 1,693 1,646Schools Collection 1,271 1,207Buildings 390 389Building Fitout 931 927Computer Hardware and Software 2,358 2,491Furniture and Fittings 145 135Leasehold Improvements (includes $329k for make good for leased accommodation) 341 11Office Equipment 104 94Total Depreciation 7,233 6,900
NOTES TO THE FiNANCiAL STATEMENTSFOR THE YEAR ENDED 30 JUNE 2007
59
5. Capital Charge
The National Library pays a capital charge to the Crown based on its Taxpayers’ Equity as at 30 June and 31
December each year. The capital charge rate for the year ended 30 June 2007 was 7.5% (30 June 2006: 8.0%).
The National Library is participating in the differential capital charge pilot. Under this pilot, cash and short-term
investments attract a lower rate of capital charge than other assets. The differential capital charge rate for the year
ended 30 June 2007 was 4.5 % (30 June 2006: 4.8%).
6. Receivables and Prepayments
30 June 2007 $000
30 June 2006$000
Accounts Receivable 914 653Accounts Receivable from the Crown 4,709 4,370Prepayments 2,731 3,035Total Receivables and Prepayments 8,354 8,058
7. general Collections
30 June 2007 Cost $000
30 June 2007 Accumulated Depreciation
$000
30 June 2007 Net Book
Value $000
Children’s 300 22 278Lending 2,323 605 1,718Reference 674 254 420Medical/Health 251 119 132Microform 153 17 136Music - Compact Discs 95 45 50 - Cassettes and Video Cassettes 19 11 8 - Collected Editions 166 55 111 - Scores 588 277 311 - Choral Sets 93 28 65 - Orchestral Sets 121 40 81Print Disabilities 374 222 152New Zealand/Pacific 187 72 115Serials 17,559 4,649 12,910Total General Collections 22,903 6,416 16,487
30 June 2006 Cost $000
30 June 2006 Accumulated Depreciation
$000
30 June 2006 Net Book
Value $000
Children’s 261 15 246Lending 2,072 440 1,632Reference 602 185 417Medical/Health 227 90 137Microform 153 13 140Music - Compact Discs 87 34 53 - Cassettes and Video Cassettes 18 7 11 - Collected Editions 160 41 119 - Scores 575 216 359 - Choral Sets 83 21 62 - Orchestral Sets 106 29 77Print Disabilities 322 162 160New Zealand/Pacific 156 52 104Serials 16,830 3,417 13,413Total General Collections 21,652 4,722 16,930
NOTES TO THE FiNANCiAL STATEMENTS ContinuedFOR THE YEAR ENDED 30 JUNE 2007
60
8. Schools Collection
30 June 2007 Cost $000
30 June 2007 Accumulated Depreciation
$000
30 June 2007 Net Book
Value $000
Print Items and Video 7,814 4,550 3,264Total Schools Collection 7,814 4,550 3,264
30 June 2006 Cost $000
30 June 2006 Accumulated Depreciation
$000
30 June 2006 Net Book
Value $000
Print Items and Video 6,675 3,279 3,396Total Schools Collection 6,675 3,279 3,396
9. Property, Plant and Equipment
30 June 2007 Cost or
Valuation $000
30 June 2007 Accumulated Depreciation
$000
30 June 2007 Net Book
Value $000
Artworks 158 - 158Buildings* 23,100 811 22,289Building Fitout 24,909 7,107 17,802Computer Hardware and Software 21,816 17,498 4,318Furniture and Fittings 10,971 10,564 407Land* 16,360 - 16,360Leasehold Improvements 746 676 70Office Equipment 4,317 4,049 268Work in Progress 3,703 - 3,703Total Property, Plant and Equipment 106,080 40,705 65,375
30 June 2006 Cost or
Valuation $000
30 June 2006 Accumulated Depreciation
$000
30 June 2006 Net Book
Value $000
Artworks 158 - 158Buildings* 23,065 421 22,644Building Fitout 24,790 6,176 18,614Computer Hardware and Software 21,369 16,077 5,292Furniture and Fittings 10,858 10,426 432Land* 16,360 - 16,360Leasehold Improvements 351 335 16Office Equipment 4,283 3,981 302Work in Progress 189 - 189Total Property, Plant and Equipment 101,423 37,416 64,007
* Land and buildings were valued at fair value as at 1 June 2005 by an independent registered valuer, C W
Nyberg FNZIV, of DTZ New Zealand Limited. A new podium drain was added to the building in 06/07 at a cost
of $35,000. The land and buildings are next due to be re -valued on 1 June 2008. A revaluation deficit for the
land had previously been recorded in the Statement of Financial Performance and the balance is $9.3m. If the
land revaluation results in an increase in value, the revaluation will be recorded as a surplus in the Statement of
Financial Performance up to $9.3m.
61
10. Provision for Payment of Surplus to the Crown
30 June 2007$000
30 June 2006$000
Net Operating Surplus 925 622Less non-cash items: Revenue from Donations and Legal Deposit 403 255 Depreciation on Items Received from Donations and Legal Deposit (96) (80)Provision for Payment of Surplus to Crown at End of the Year 618 447
11. Provisions
As at 1 July 2006$000
Additional Provisions
During the Year$000
Charge Against Provisions for
Year$000
Reversal of Unused Provisions
$000
As at 30 June 2007$000
Make good provision - 1,249 - - 1,249Restructure costs - 500 - - 500Total - 1,749 - - 1,749
The leasehold improvements provision has been made for projected costs associated with the making good of the
Auckland and Christchurch leased accommodation sites when the leases expire in 2010.
A provision was established for one-off restructure costs to be incurred in 07/08 in association with the realignment
of the Library’s services to give effect to the New Generation Strategy.
12. Reconciliation of Net Operating Surplus to Net Cash Flows from Operations
30 June 2007$000
30 June 2006$000
Net Operating Surplus 925 622Add/(less) non-cash items: Depreciation 7,233 6,900 Revenue from Donations and Legal Deposit (403) (255)
6,830 6,645Add/(less) movements in other working capital items: (Increase)/Decrease in Receivables (600) (266) (Increase)/Decrease in Prepayments 304 (2,003) Decrease/(Increase) in Inventory (22) 11 Increase/(Decrease) in Creditors and Payables 222 2,044 Increase in Employee Entitlements 190 365
94 151Add/(less) items classified as investing activities: Net Loss/(Gain) on the Sale of Fixed Assets 3 -Net Cash Flows from Operations 7,852 7,418
NOTES TO THE FiNANCiAL STATEMENTS ContinuedFOR THE YEAR ENDED 30 JUNE 2007
62
13. Financial instruments
Foreign Currency and interest Rate Risk
The National Library is exposed to foreign currency risk arising from transactions denominated in foreign currency.
Where the exposures to foreign currency risk are certain, they are hedged by the National Library as they arise, using
forward foreign exchange contracts. Forward contracts are not captured in the Statement of Financial Position.
The face value of forward foreign exchange contracts outstanding as at 30 June 2007 was $3,859,000, (30 June 2006:
nil). Forward contracts in place at balance date and the respective fair values at that date are as per the following
schedule. The NZ Treasury Debt Management Office and Westpac Bank provided the market valuation of these
instruments. No provision is recognised for off balance sheet exposures.
Maturity Date Currency
Nominal FC
Contracted To Buy (Sell)
$000
Nominal NZD
Contracted To Buy (Sell)
$000
Market Value
At 30/6/07$000
20/01/08 USD 372 (526) (32)20/06/08 USD 448 (613) (13)20/11/08 USD 618 (857) (18)20/02/09 USD 246 (343) (7)20/06/09 USD 76 (107) (2)20/08/09 USD 246 (348) (7)20/11/09 USD 378 (538) (10)20/12/09 USD 369 (527) (10)Net Market Value – forward contracts (99)
The National Library has no short or long-term debt and does not use financial instruments to manage interest rate
risk.
Credit Risk
Financial instruments, which potentially expose the National Library to credit risk, consist principally of cash and
accounts receivable.
The National Library does not have any significant concentrations of credit risk. It does not require collateral or
security to support financial instruments as it only deposits funds with registered banks that have high credit ratings
or with the New Zealand Debt Management Office, guaranteed by the Crown.
Fair Values
The carrying values of the National Library’s financial assets and liabilities are equivalent to their fair values.
14. Related Parties
The National Library is a government department. The Crown significantly influences the roles of the National Library
as well as being its major source of revenue. The National Library carries on a number of trading activities with the
Crown, other government departments, Crown Entities and State-Owned Enterprises. These activities are negotiated
at arm’s length and follow normal commercial enterprise conditions.
The National Library also provides various levels of secretarial and administrative support at no charge to:
The Library and Information Advisory Commission•
The Guardians Kaitiaki of the Alexander Turnbull Library•
Alexander Turnbull Library Endowment Trust•
Lilburn Trust•
National Library Society•
New Zealand Cartoon Archive Trust.•
63
15. Major Variances from budget
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2007 Variance
$000
Statement of Financial Performance Operating 16,443 14,291 2,152Statement of Financial Position Current Assets 24,047 12,498 11,549 Fixed Assets 85,126 95,141 (10,015) Current Liabilities 8,542 5,848 2,644 Taxpayers’ Equity 100,631 101,741 (1,110)Statement of Cash FlowsNet Cash outflow from investing activities (7,861) (14,746) (6,885)
Operating costs were $2,152,000 over the budget due to the make good provision (refer note 11) and reclassification
of contractors and consultants costs.
Current assets were $11,549,000 over the budget due to lower capital expenditure for the year relating to the timing
of the National Digital Heritage Archive project, and higher than forecast prepayments.
Fixed assets were $10,015,000 under the budget and cash outflow from investing activities were $6,885,000 under
the budget due to an under-spend in capital expenditure.
Current Liabilities were $2,644,000 over budget due to the make good provision and provision for repayment of
surplus to the Crown.
Taxpayers’ Equity was under the budget by $1,110,000 due to the return of capital relating to the make good
provision for leased accommodation in Auckland and Christchurch.
16. Post balance date Events
There are no post balance date events.
17. The impact of Adopting New Zealand Equivalents to international Financial Reporting Standards
The New Zealand Government will be adopting New Zealand equivalents to International Financial Reporting
Standards (NZ IFRS) for the financial year beginning 1 July 2007. The National Library, as a government department,
will adopt NZ IFRS at the same date.
There are no key differences in accounting policies on adoption of NZIFRS.
The adoption of NZ IFRS will have the following impact on the balance sheet.
intangible Assets
Computer Software is classified under Property Plant and Equipment under GAAP.
Under NZIFRS the net book value of computer software will be reclassified as an intangible asset.
Related Party disclosures
NZIAS 24 Related Party Disclosures requires disclosure of key related party information including key management
personnel compensation. Under NZIFRS the National Library will be required to make such disclosures.
The actual impact of adopting NZIFRS may vary from the information presented and the variation may be material.
NOTES TO THE FiNANCiAL STATEMENTS ContinuedFOR THE YEAR ENDED 30 JUNE 2007
64
The following service performance information conveys additional information, in respect of the National Library’s outputs,
complementary to the National Library’s financial performance.
The results for the year ended 30 June 2007 are reported against the forecast information contained in the Statement
of Intent of the National Library of New Zealand for the Year Ending 30 June 2007. Significant variances (±10%) from
forecast target are explained with a note immediately following each particular item.
1. Access to information30 June 2006
Actual30 June 2007
Actual30 June 2007
Forecast
$18,466,000 Revenue Crown $18,502,000 $18,046,000$3,038,000 Revenue Other $3,837,000 $3,716,000
$21,506,000 Total Operating Expenses $21,764,000 $21,762,000
MAiNTAiNiNg ANd bUiLdiNg dATAbASES ANd ACCESS TOOLS
Number of records and digital objects added to the National Library databases:
22,790 Bibliographic records for new published material 19,898 21,000679 Cataloguing In Publication (CIP) records
Variance Explanation: Below forecast due to a moratorium on staff vacancies for strategic realignment.
527 700
26,875 Records created retrospectively for published material 23,929 25,000771 Web directory records
Variance Explanation: Below forecast due to a moratorium on staff vacancies for strategic realignment.
557 850
30,207 Index New Zealand citations 30,935 30,000158,489 Digital objects in a number of formats
Variance Explanation: This measure is higher than forecast due to extra projects which included 63,752 pages for the Royal Society project and 95,272 items for the OCR Papers Past prototype project.
350,033 154,800
12,203 TAPUHI new recordsVariance Explanation: Below forecast due to the size and complexity of new collection materials, and staff vacancies.
10,968 12,860
11,762 TAPUHI retrospective recordsVariance Explanation: Below forecast due to staff vacancies, and reprioritised project work.
8,659 10,000
Timeliness and quality standards for records and digital objects1
96% Bibliographic records for new published2 material - to international standards within 15 working daysVariance Explanation: Below forecast due to a moratorium on staff vacancies for strategic realignment.
93% 95%
100% Cataloguing in Publication (CIP) records - to international standards within 5 working days
100% 95%
98% Index New Zealand citations - priority titles within 5 working days, others within 15 days
100% 95%
100% Digital objects in a number of formats - to standard 99% 99%100% Percentage of records and digital objects added to databases within
agreed time and quality standards for the classification100% 95%
100% TAPUHI new records - to standard within 20 working days 100% 100%100% TAPUHI retrospective records - to standard 100% 100%
STATEMENT OF ObJECTiVES ANd SERViCE PERFORMANCEFOR THE YEAR ENDED 30 JUNE 2007
1 The 2005/06 Annual Report for providing access to the collections reported on Timeliness and Quality measures for: Records created retrospectively for published material - to international standards (95%); and Web directory records – checked for accuracy (100%). The 2006/07 Statement of Intent excluded these measures as part of the National Library’s continuous review of output activity.
2 Bibliographic records for new published material refers in this measure to heritage material. 65
30 June 2006 Actual
30 June 2007 Actual
30 June 2007 Forecast
100%
95%3
Percentage of incoming items to Alexander Turnbull Library made accessible within agreed timeframes Percentage of incoming items of General Collections made accessible within agreed timeframes
96%
93%
95%
90%
340 Number of Alexander Turnbull Library citationsVariance Explanation: Above forecast due to the broader responsibilities under the National Library Act (Te Puna Mätauranga o Aotearoa) 2003, which includes digital media. This measure is client-driven.
503 300
PROVidiNg ACCESS TO THE COLLECTiONS5 Number of exhibitions that were mounted 5 5
91,194 Number of visitors to exhibitions (including touring)Variance Explanation: Visitor numbers to touring exhibitions contributed 59,139 of the total 78,841. Above forecast due to the Treaty 2U exhibition being extended for a further tour, which was not built into the forecast target. This measure is client-driven.
78,841 30,000 - 35,000
Survey undertaken
Percentage of Gallery visitors interviewed reporting an enhanced understanding of Alexander Turnbull Library and National Library collectionsVariance Explanation: In the 2006/07 survey 53% of respondents reported an enhanced knowledge of the collections. Analysis of this measure through a pilot question resulted in a change to this measure for 2007/08.
53%4 Benchmark set in 05/06
survey
18 Number of research notes and/or guides on Alexander Turnbull Library Collection subjects and Mäori language material completed
17 16
28,063 Number of researchers assisted by Alexander Turnbull LibraryVariance Explanation: Forecast remained at 2005/06 level with a review of this measure being undertaken due to a downward trend. This measure is client-driven.
27,049 31,500
92,385 Number of reference enquiries and independent on-site use of the General Collections
92,298 96,200
472,452 Number of items copied for reader requestsVariance Explanation: The increase over target for 2006/07 was due to a large one-off order for newspaper microfilm copies (658,160 microfilm frames). This measure is client driven.
1,417,023 396,100
688,084 Number of items copied for access copying programmes for addition to collections and databasesVariance Explanation: The increase over target for 2006/07 is directly related to the previous measure. Due to the scale of the newspaper microfilm copies project and the availability of an in-house copy production facility, the opportunity was taken to produce more copies of microfilm for National Library reference and interloan collections.
1,048,623 736,000
99% Percentage of reference and research letters/emails answered within 20 working days of receipt
99% 99%
STATEMENT OF ObJECTiVES ANd SERViCE PERFORMANCE ContinuedFOR THE YEAR ENDED 30 JUNE 2007
3 2005/06 figure for Percentage of General Collections made accessible within agreed timeframes is unaudited as the 2005/06 Annual Report figure (100%) was a collation of Alexander Turnbull Library and General Collections made accessible within agreed timeframes.
4 Benchmark was not set in 2005/06 Annual Report due to an insufficient sample size. A further survey was undertaken in 2006/07 resulting in the measure being changed in the 2007/07 Statement of Intent.66
30 June 2006 Actual
30 June 2007 Actual
30 June 2007 Forecast
110,6765 Number of collection items made available onsiteVariance Explanation: This was a new measure and forecast for 2006/07. This measure is client-driven. Refer Footnote 5.
128,384 122,000
158,7406 Number of collection items made available offsiteVariance Explanation: This was a new measure and forecast for 2006/07. Below forecast target due to decrease in client requests for physical resources. This measure is client-driven. Refer Footnote 6.
126,477 150,500
99%7 Percentage of author/title requests completed within 20 minutes of request or advertised batch times for onsite useVariance Explanation: Above forecast due to continual improvements in technical systems and efficiencies in document supply delivery services to reading rooms.
99% 90%
99%8 Percentage of author/title requests completed within 2 working days for offsite useVariance Explanation: Above forecast due to decreased client requests of physical resources and increased use of electronic options.
97% 90%
100% Percentage of subject requests for Print Disabilities Collection items completed within 5 working days
100% 99%
1 Number of National Library Fellowships awarded for the year 1 1
AdViCE ANd SUPPORT FOR NEw ZEALANd LibRARiES
ANd iNFORMATiON ORgANiSATiONS22 Number of consultancy projects and workshops on preservation and
conservation19 16-20
83% Percentage of libraries that are Te Puna subscribers 89% 89%Number of Te Puna transactions by type:
2,356,703 - searchingVariance Explanation: Above forecast due to increased online usage by contributing libraries and end-users. This measure is client-driven.
2,699,989 1,502,000
107,974 - requests for interloansVariance Explanation: Above forecast due to increased online usage by contributing libraries and end-users. This measure is client-driven.
117,211 89,300
982,150 - holdings addedVariance Explanation: These holdings are added by contributing libraries and are client-driven.
866,684 751,400
63,892 - original cataloguingVariance Explanation: These bibliographic records are created by contributing libraries and are client-driven.
67,001 100,500
496,709 - Index New Zealand stand-alone Variance Explanation: This measure is client-driven primarily by end-users and schools. The service became more widely available to all users in 2006/07, although links to full-text articles are still in development.
452,177 350,500
5 2005/06 figure for number of collection items made available onsite is unaudited as the 2005/06 Annual Report figure (269,416) was a collation of onsite and offsite collection items issued.
6 2005/06 figure for number of collection items made available offsite is unaudited as the 2005/06 Annual Report figure (269,416) was a collation of onsite and offsite collection items issued.
7 2005/06 figure for author/title requests completed within 20 minutes of request or advertised batch times is unaudited as the 2005/06 Annual Report figure (99%) was a collation of onsite use and requests completed within 2 working days for offsite use.
8 2005/06 figure for author/title requests completed within 2 working days for offsite use is unaudited as the 2005/06 Annual Report figure (99%) was a collation of onsite use within 20 minutes of request or advertised batch times and requests completed within 2 working days for offsite use. 67
30 June 2006 Actual
30 June 2007 Actual
30 June 2007 Forecast
USER SATiSFACTiON ANd ACCESS95% User satisfaction with access to services - schools (2006/07) 95% 95%90% User satisfaction with collection coverage and quality - biennial survey Biennial
Survey - not undertaken in 2006/07
90%
2. Collecting and Preserving information30 June 2006
Actual30 June 2007
Actual30 June 2007
Forecast
$16,024,000 Revenue Crown $16,310,000 $16,159,000$532,000 Revenue Other $694,000 $494,000
$15,860,000 Total Operating Expenses $16,252,000 $16,469,000
COLLECTiNg ANd PRESERViNg iNFORMATiON73,086 Number of items acquired for the Alexander Turnbull Library
Variance Explanation: Below target due to the complexity and size of items acquired. One acquisition may contain numerous items. In 2006/07 the White’s Aviation photograph collection although recorded as one acquisition, comprised 90,000 negatives and 50,000 prints.
63,609 77,630
62,278 Number of items acquired for the General CollectionsVariance Explanation: Below target due to the refocus of the General Collection on New Zealand and Pacific materials, which included a reduction in the number of subscriptions to overseas serials titles.
56,864 65,000
PRESERVATiON ANd CONSERVATiON ACTiViTiES563,677 Number of collection items included in preservation treatment, copying
and archival storage programmes539,520 557,700
STATEMENT OF ObJECTiVES ANd SERViCE PERFORMANCE ContinuedFOR THE YEAR ENDED 30 JUNE 2007
68
3. Library and information Services to Schools 30 June 2006
Actual30 June 2007
Actual30 June 2007
Forecast
$11,872,000 Revenue Crown $12,608,000 $12,358,000$299,000 Revenue Other $266,000 $279,000
$12,328,000 Total Operating Expenses $13,277,000 $12,627,000
CURRiCULUM ANd LibRARY iNFORMATiON SUPPORT TO SCHOOLS57,538 Number of items acquired for the Schools Collection 50,347 47,5002,264 Number of records added to the National Library databases 2,218 2,200
23,7199 Number of document supply service request items supplied to schools 22,126 20,0001,187,076 Number of curriculum support items issued from the collections 1,162,211 1.0 - 1.5m
57,111 Number of requests received by the Curriculum Information Service completed within four days
53,449 53,000 - 58,000
1,881 Number of schools involved in the Schools Advisers’ annual programme of development advice, strategic planning and network meetings
1,728 1,500 - 2,000
487 Number of school professional development seminars and network meetings delivered
494 350 - 400
92% Percentage of requests for curriculum support loan items from the Schools Collection completed within 4 daysVariance Explanation: Below target due to under capacity in the curriculum support loans area, and the ongoing difficulty of recruitment.
88% 98%
10 Number of low decile schools involved in the Strengthening School Libraries programme10 for improving literacy and information skills
10 10
94% Percentage of schools with a decile rating of four and below that received School Services support
93% 70 - 80%
9 New measure for 2006/07. Unaudited figure for 2005/06.10 The breakdown of schools includes: five schools from the South Auckland region; and five schools from the northern region of the Waikato. 69
4. Policy Advice30 June 2006
Actual30 June 2007
Actual30 June 2007
Forecast
$1,310,000 Revenue Crown $923,000 $684,000$19,000 Revenue Other $20,000 $12,000
$1,247,000 Total Operating Expenses $942,000 $696,000
POLiCY AdViCE TO gOVERNMENT Quality11
New measure 2006/07
Percentage of Policy papers that the Minister was satisfied with in regard to the following characteristics:
PurposeLogicAccuracyOptionsConsultationPracticalityPresentation
100%12 100%
100% Percentage of questions and other requests completed within statutory and other agreed timeframes
100% 100%
Number of meetings/briefings to advisory bodies established under the National Library of New Zealand (Te Puna Mätauranga o Aotearoa) Act 2003:
5 Library and Information Advisory Commission (LIAC) 6 33 Guardians Kaitiaki of the Alexander Turnbull Library 4 32 Satisfaction of the Chair of LIAC with quantity, relevance and quality of
advice. (The survey used a scale of one (high) to seven (low))
1.25 3 or better
2 The Minister’s views of the relevance and quality of the advice through a structured quarterly satisfaction survey. (The survey used a scale of one (high) to seven (low))
1.44 3 or better
STATEMENT OF ObJECTiVES ANd SERViCE PERFORMANCE ContinuedFOR THE YEAR ENDED 30 JUNE 2007
11 The 2005/06 Annual Report for policy advice reported on Quantity measures for Number of requests responded to: Parliamentary questions (4); Ministerial correspondence and reports to Cabinet (21); Briefings (42); Speeches (12) and Official Information Act (11). The 2006/07 Statement of Intent excluded quantity measures as part of the National Library’s continuous improvement towards quality measures.
12 The Minister Responsible for the National Library measures satisfaction through a structured quarterly survey.70
Unit30 June 2007
Actual30 June 2007
Budget
OPERATiNg RESULTS Other Revenue $000 4,817 4,501 Operating Expenses $000 52,235 51,554 Net Operating Surplus Before Revaluation Gain $000 925 194wORkiNg CAPiTAL Liquidity Ratio (Cash as a proportion of Current Liabilities) % 1.82:1 1.16:1 Current Ratio (Current Assets as a proportion of Current Liabilities) % 2.81:1 2.12:1 Average Debtors Outstanding Days 30 45 Average Creditors Outstanding Days 31 40RESOURCE UTiLiSATiONPhysical Assets: Total Physical Assets at End of the Year $000 85,126 95,141 Value per Employee (FTE)* $000 240 247 Additions as a Percentage of Physical Assets % 9.4 15.8Taxpayers’ Equity: Balance at the End of the Year $000 100,631 101,741 Balance per Employee (FTE)* $000 284 264Human Resources: Employee Turnover** % 14 14 Average Length of Service Years 11 10 Total Employees (FTE)* Number 354 385
The National Library aims to provide a work environment and conditions of employment that enable it to recruit and retain employees with the skills and experience that are required. * FTE (Full-time Equivalent). ** Employee Turnover includes temporary staff. Excluding temporary staff, employee turnover for the year to 30 June 2007 was 11%.
STATEMENT OF FiNANCiAL PERFORMANCE bY OUTPUT CLASSFOR THE YEAR ENDED 30 JUNE 2007
Access to Information
$000
Collecting and
Preserving Information
$000
Library and Information Services to
Schools $000
Policy Advice
$000Overheads
$000Total $000
REVENUE Crown Revenue 18,502 16,310 12,608 923 - 48,343 Revenue from Government Departments 547 99 137 17 - 800 Other Revenue 3,290 595 129 3 - 4,017Total Revenue 22,339 17,004 12,874 943 - 53,160ExPENSES Leasing and Rental Costs 179 603 990 3 73 1,848 Personnel Costs 7,787 2,856 5,172 471 5,715 22,001 Other Operating Expenses 6,133 3,711 2,389 204 2,158 14,595 Depreciation 2,051 2,799 1,790 14 579 7,233 Capital Charge 2,002 4,565 523 32 (564) 6,558 Overhead Allocations 3,612 1,718 2,413 218 (7,961) -Total Operating Expenses 21,764 16,252 13,277 942 - 52,235Net Operating Surplus/(Deficit) 575 752 (403) 1 - 925Percentage of Direct Operating Expenses 83% 89% 82% 77% 85%Percentage of Indirect Operating Expenses 17% 11% 18% 23% 15%
PERFORMANCE iNdiCATORS
71
1. OverviewThe following schedules present the non-departmental activity of the National Library. This activity is mainly related to
the management of the Heritage Collections that are owned by the Crown and held in the Alexander Turnbull Library.
Note
30 June 2007 Actual
$000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
Crown Revenue 3 1,583 1,600 1,066Crown Expenditure and Appropriations 4 1,637 1,643 1,359Crown Assets 5 862,346 862,944 859,165Crown Liabilities and Reserves 6 313,556 313,598 313,587
2. Accounting PoliciesMeasurement and recognition rules applied in the preparation of these non-departmental schedules are consistent with
generally accepted accounting practice and Crown accounting policies.
The non-departmental balances shown in these schedules are consolidated into the Financial Statements of the Government
of New Zealand.
The schedules are shown GST exclusive, except for Accounts Payable, which are GST inclusive.
Heritage Collections
The Heritage Collections are valued at fair value. The Heritage Collections were revalued at 30 June 2003 by National Library
staff, with the valuation methodology reviewed by an appropriately qualified valuer (Christopher de Hamel, D.Phil. (Oxon.),
Hon. D.Litt. (St.John’s, Minnesota), Hon.D.Litt. (Otago), F.S.A.). The carrying value as at 30 June 2007 includes the value of
purchases for the collections since the last revaluation and the value of material received through donation and legal deposit.
The Heritage Collections are not depreciated.
3. Schedule of Crown Revenue30 June 2007
Actual $000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
CROwN REVENUERevenue from Donations and Legal Deposit 1,583 1,600 1,066Total Crown Revenue 1,583 1,600 1,066
4. Schedule of Crown Expenditure and Capital Appropriations30 June 2007
Actual $000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
CROwN ExPENdiTURE ANd CAPiTAL Purchase or Development of Capital Assets by the CrownHeritage Collections 1,637 1,643 1,359Total Crown Expenditure and Appropriations 1,637 1,643 1,359
NON-dEPARTMENTAL ACTiViTYFOR THE YEAR ENDED 30 JUNE 2007
72
5. Schedule of Crown Assets30 June 2007
Actual $000
30 June 2007 Budget
$000
30 June 2006 Actual
$000
CROwN ASSETSCash and Bank Balances 1,543 1,299 1,582Heritage Collections – Revalued Amount 849,762 849,762 849,762Heritage Collections – Additions at Cost 11,041 11,883 7,821Total Crown Assets 862,346 862,944 859,165
Section 11 of the National Library of New Zealand (Te Puna Mätauranga o Aotearoa) Act 2003 states that the Crown must
continue to own the collections of the Alexander Turnbull Library in perpetuity.
6. Schedule of Crown Liabilities and Reserves30 June 2007
Actual $000
30 June 2007 Budget
$000
30 June 2006Actual
$000
CROwN LiAbiLiTiES ANd RESERVESAccounts Payable 178 220 209Revaluation Reserve 313,378 313,378 313,378Total Crown Liabilities and Reserves 313,556 313,628 313,587
STATEMENT OF TRUST MONEYFOR THE YEAR ENDED 30 JUNE 2007
30 June 2007$000
30 June 2006$000
MACkLiN bEQUEST FUNd TRUST ACCOUNTTrust Account at Beginning of the Year 220 205Interest Income 15 15Expenditure - -Distribution - -Trust Account at End of the Year 235 220
The Macklin Bequest Fund is used to fund special activities and purchases, which are clearly and separately identifiable.
30 June 2007$000
30 June 2006$000
iNTERLOANS biLLiNg SYSTEM TRUST ACCOUNTTrust Account at Beginning of the Year 40 -Receipts 390 -Payments (425) -Trust Account at End of the Year 5 -
The Interloan Billing System was transferred to the National Library in July 2006. It was previously administered on behalf of
the Library by Grant Thornton Chartered Accountants. It was set up to administer the interloan billing activities carried out
between New Zealand Libraries.
Under the National Library of New Zealand (Te Puna Mätauranga o Aotearoa) Act 2003, the Macklin Bequest Fund and the
Interloans Billing System Fund are held and administered by the National Library. The funds are administered on behalf of
the Crown under Part 7 of the Public Finance Act 1989 and by delegation from the Secretary to the Treasury. Trust money
can only be invested in New Zealand registered banks.
73
TO THE REAdERS OF THE NATiONAL LibRARY OF NEw ZEALANd
TE PUNA MATAURANgA O AOTEAROA’S FiNANCiAL STATEMENTS ANd PERFORMANCE iNFORMATiON
FOR THE YEAR ENdEd 30 JUNE 2007
The Auditor-General is the auditor of the National Library of New Zealand Te Puna Mätauranga O Aoteroa (the Library).
The Auditor-General has appointed me, Stephen Lucy, using the staff and resources of Audit New Zealand, to carry out
the audit on his behalf. The audit covers the financial statements and statement of service performance and schedules
of non-departmental activities included in the annual report of the Library for the year ended 30 June 2007.
Unqualified opinion
In our opinion:
The financial statements of the Library on pages 51 to 64,•
comply with generally accepted accounting practice in New Zealand; and -
fairly reflect: -
the Library’s financial position as at 30 June 2007; and•
the results of its operations and cash flows for the year ended on that date.•
The statement of service performance of the Library on pages 65 to 71:•
complies with generally accepted accounting practice in New Zealand; and -
fairly reflects for each class of outputs: -
its standards of delivery performance achieved, as compared with the forecast standards outlined in the •
statement of forecast service performance adopted at the start of the financial year; and
its actual revenue earned and output expenses incurred, as compared with the forecast revenues and output •
expenses outlined in the statement of forecast service performance adopted at the start of the financial year.
The schedules of non-departmental activities on pages 72 to 73 fairly reflect the assets, liabilities, revenues, expenses •
and trust monies managed by the Library on behalf of the Crown for the year ended 30 June 2007
The audit was completed on 31 August 2007, and is the date at which our opinion is expressed.
The basis of our opinion is explained below. In addition, we outline the responsibilities of the Chief Executive and the
Auditor, and explain our independence.
basis of opinion
We carried out the audit in accordance with the Auditor-General’s Auditing Standards, which incorporate the New Zealand
Auditing Standards.
We planned and performed the audit to obtain all the information and explanations we considered necessary in order to
obtain reasonable assurance that the financial statements and statement of service performance did not have material
misstatements, whether caused by fraud or error.
Material misstatements are differences or omissions of amounts and disclosures that would affect a reader’s overall
understanding of the financial statements and the statement of service performance. If we had found material
misstatements that were not corrected, we would have referred to them in our opinion.
The audit involved performing procedures to test the information presented in the financial statements and statement of
service performance. We assessed the results of those procedures in forming our opinion.
AUdiT REPORT
74
Audit procedures generally include:
determining whether significant financial and management controls are working and can be relied on to produce •
complete and accurate data;
verifying samples of transactions and account balances;•
performing analyses to identify anomalies in the reported data;•
reviewing significant estimates and judgements made by the Chief Executive;•
confirming year-end balances;•
determining whether accounting policies are appropriate and consistently applied; and•
determining whether all financial statement and statement of service performance disclosures are adequate.•
We did not examine every transaction, nor do we guarantee complete accuracy of the financial statements or statement of
service performance.
We evaluated the overall adequacy of the presentation of information in the financial statements and statement of service
performance. We obtained all the information and explanations we required to support our opinion above.
Responsibilities of the Chief Executive and the Auditor
The Chief Executive is responsible for preparing financial statements and a statement of service performance in
accordance with generally accepted accounting practice in New Zealand. The financial statements must fairly reflect the
financial position of the Library as at 30 June 2007 and the results of its operations and cash flows for the year ended on
that date. The statement of service performance must fairly reflect, for each class of outputs, the Library’s standards of
delivery performance achieved and revenue earned and expenses incurred, as compared with the forecast standards,
revenue and expenses adopted at the start of the financial year. In addition, the schedules of non-departmental activities
must fairly reflect the assets, liabilities, revenues, expenses and trust monies managed by the Library on behalf of the
Crown for the year ended 30 June 2007. The Chief Executive’s responsibilities arise from sections 45A, 45B and 45(1)(f) of
the Public Finance Act 1989.
We are responsible for expressing an independent opinion on the financial statements and statement of service
performance and reporting that opinion to you. This responsibility arises from section 15 of the Public Audit Act 2001 and
section 45D(2) of the Public Finance Act 1989.
independence
When carrying out the audit we followed the independence requirements of the Auditor-General, which incorporate the
independence requirements of the Institute of Chartered Accountants of New Zealand.
In addition to the audit we have carried out an assignment over aspects of the National Digital Heritage Archive
Programme, which is compatible with those independence requirements. Other than the audit and this assignment, we
have no relationship with or interests in the Library.
S b Lucy
Audit New Zealand
On behalf of the Auditor-General
Wellington, New Zealand
75
1 Hon Judith Tizard, Minister Responsible for the National Library.
2 Penny Carnaby, Chief Executive and National Librarian. Photograph by Ian Roberston.
3 Chris Szekely, Chief Librarian of the Alexander Turnbull Library. Photograph by Ian Roberston.
4 Hemi, grandson of Pomara, Chief of the Chatham Islands [1844]. Artist George French Angas, 1822-1886. A-340-042. Alexander Turnbull Library
5 The End of the Golden Weather. [by] Bruce Mason. [1960]. Raymond Boyce and Don Ramage, designers. Eph-D-DRAMA-1960-01. Ephemera Collection. Alexander Turnbull Library.
6 Mount Eden, Auckland. 21 May 1964. Photographer Whites Aviation. WA-62169. Whites Aviation Collection. Alexander Turnbull Library
7 Four men sitting on top of a gate [1887-1889]. Photographer Robert Gant, 1854?- 1936. PA1-q-962-32-1. Robert Gant Collection. Alexander Turnbull Library
8 Ann Barrie, Customer Support Consultant at National Library and Oral History enthusiast. Photograph by Ian Roberston.
9 St Andrews Church, Wellington 2004. Photograph by Fionnaigh McKenzie
10 Richard Downey (left) and Allan McGruer (in cockpit) with the Mignet Flying Flea aircraft that they built in Auckland, at Mangere aerodrome. May 1936. Photographer Leo Lemuel White (1906-1967). WA-AVH-50-1. Whites Aviation Collection. Alexander Turnbull Library.
11 Trish Beamsley, Senior Reference Librarian Maori, Collection Services. Photograph by Lance Lawson.
12 Welcome to His Royal Highness the Prince of Wales. Published by A R Hornblow, Wellington [1920]. Eph-D-ROYAL-1920-01. L Cleveland Collection. Alexander Turnbull Library
13 Elsdon Best (1856-1931) recording music probably in the Whanganui River Region. [192-?]. Photographer unidentified. F- 15842-1/2. MacDonald Collection. Alexander Turnbull Library
14 Illuminated initial ‘S’. Autun of Honorius. De imagine mundi ([Anton Koberger, Nuremberg 1472]). SPC 07/735. Special Printed Collections. Alexander Turnbull Library
15 Text Imaging Technician Shane Gosnell placing Acid Detection Strips into microfilm reels.
16 Cover of Map New Zealand: 100 Magnificent Maps from the collections of the Alexander Turnbull Library. Auckland, Godwit 2006. Introduction by Dave Small, Cartographic Curator, Alexander Turnbull Library.
17 Dave Small, Cartographic Curator, Alexander Turnbull Library.
18 Ballroom dancing couple, ca 1920. Photographer William Berry, fl 1877-1926. ½-038046-G. William Berry Collection. Alexander Turnbull Library.
19 Joanne Drayton, National Library Fellow for 2007. Photograph by Shay Lambert
20 Paul Diamond, Recipient of the Friends of the Alexander Turnbull Library Research Grant in 2007. Courtesy of Friends of the Alexander Turnbull Library.
21 Detail from Map Of N.Z. Plateau. -- Farquhar. Vol. 39 (1906). Plate V. Accompanies “Art. XI --- The New Zealand Plateau” by H. Farquhar. Alexander Turnbull Library. [http://rsnz.natlib.govt.nz/volume/rsnz_39.html]
22 Screenshot of the National Library’s redeveloped website www.natlib.govt.nz
23 Luit Beringa opening the touring Ans Westra exhibition Handboek in Leiden, the Netherlands. Photograph by Bob Negrijn.
24 Becs Stalknecht at a Butterflies, Boffins, and Black Smokers exhibition event. Photograph by Ross Giblin. Courtesy of The Dominion Post.
25 Cover of the School Journal, Part One, Number 5, 1965.
26 Collect exhibition graphics.
27 Children from Windley School, Porirua. Photograph by Ian Roberston.
28 An outdoor lesson for a group of children at a health Campl. 1934. Photographer unknown. F- 89367-1/2. Alexander Turnbull Library. Also, a sample of questions asked by students using the AnyQuestions.co.nz service.
29 Interior of the Rangiatea Church at Otaki, 1896. Photographer Frank J Denton, 1869-1963. F- 19607-1/2. F J Denton Collection. Alexander Turnbull Library
30 Mäkere Chrisp, Hononga Mäori. Photograph by Ian Roberston.
31 Margaret Calder, former Chief Librarian of Alexander Turnbull Library. Photograph by Jane Ussher.
32 Steve Knight, Manager Innovation Centre. Photograph by Ian Roberston.
33 Cathy Bentley, Music Archivist, Alexander Turnbull Library. Photograph by Ian Roberston.
34 ‘Whole world in his hands’. Photograph by Bies. www.flickr.com/photos/bies/415343655
Appendix A: image captions and Credits
76
OUR VALUES
iNFORMATiON
we value the power of information
we share information freely
we make access to information easy
SERViCE
we focus services on our communities’ needs
we actively seek input from our users
we take notice of their needs
PEOPLE we value and respect all people
we listen and work honestly with others
we work as a team and help one another
we treat everyone with respect
ExCELLENCE
we strive for excellence and innovation
we embrace new ideas and change
we celebrate innovation and excellence
TREATY OF wAiTANgi
we value the Treaty of waitangi
we understand Treaty of waitangi principles and apply them in our work
we build and maintain effective relationships with Mäori
we use Te Reo Mäori as part of our day-to-day business
printed on recycled paper
diRECTORYNational Library of New ZealandTe Puna Mätauranga o Aotearoa
Corner of Molesworth & Aitken StreetsPO Box 1467Wellington 6140New Zealand
Telephone:64 4 474 3000
Fax:64 4 474 3035
Email:[email protected]
website:www.natlib.govt.nz
Auditor:Audit New ZealandWellingtonOn behalf of the Auditor-General
banker:Westpac
ISSN 1178-2099
Alexander Turnbull Library
Corner of Molesworth & Aitken StreetsPO Box 12349Wellington 6144New Zealand
Telephone:64 4 474 3120
Fax:64 4 474 3063
Email:[email protected]
www.natlib.govt.nz
A N N U A L R E P O R T 2 0 0 7
