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Page 1: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

B52347

FILED 03/21/2019

Page 2: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2
Page 3: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

Government Auditing Standards

Page 4: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2
Page 5: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

Code of Federal Regulations Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Page 6: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

GOVERNMENT AUDITING STANDARDS

Government Auditing Standards

Government Auditing Standards

-4-

Page 7: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

GOVERNMENT AUDITING STANDARDS

Government Auditing Standards

Government Auditing Standards

-5-

Page 8: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

OMB Compliance Supplement

Management's Responsibility

Auditor's Responsibility

Government Auditing StandardsCode of Federal

Regulations Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Opinion on Each Major Federal Program

Page 9: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

Other Matters

Page 10: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

-8-

Page 11: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2
Page 12: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 13: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 14: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 16: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 18: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 19: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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Page 22: FY2018 Final Report Package - Purdue University 2017...2019/03/21  · 67$7( 2) ,1',$1$ $1 (48$/ 23325781,7< (03/2

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CFD

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CFD

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CFD

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-27-

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-29-

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CFD

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-36-

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-37-

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-38-

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-40-

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-41-

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-42-

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-43-

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CFD

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-44-

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-45-

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-46-

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-47-

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-48-

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-49-

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-50-

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-57-

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-58-

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-59-

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-61-

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-62-

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-63-

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-64-

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-65-

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Section I - Summary of Auditor's Results

Section II - Financial Statement Findings

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Section III - Federal Award Findings and Questioned Costs

FINDING

Condition

Context

Criteria

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General

Excess cash tolerance.

Consequences for maintaining excess cash.

Cause

Effect

Questioned Costs

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Recommendation

Views of Responsible Officials

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CORRECTIVE ACTION PLAN FINDING 2018-001 Contact Person Responsible for Corrective Action: Kimberly Thomas, Purdue Northwest Associate Vice Chancellor of Finance and Business Services or Peg Fish, Director of Audits Contact Phone Number: Kimberly Thomas (219)-989-2853 Peg Fish (765)-494-7588 View of the Responsible Official: The University concurs with the finding that enhancements to Purdue NorthWest cash management are necessary. A single error of $191,402, out of total draws of $35,126,833 (.54%), occurred. Description of Corrective Action Plan: While a reconciliation process was in place during the audit period, it was not designed effectively for timely detection of the error that occurred. The Purdue Northwest campus detected the excess cash and reduced the draw request on May 17, 2018. As noted in Finding 2018-001, the amount of excess cash held remained below the one-percent tolerance. Cash management processes have been modified to enhance the effectiveness of the control for detecting excess cash positions. The following corrective actions have been implemented to ensure cash management compliance. The backup documentations for draws will be reviewed by the Senior Accountant before any draws are initiated. The focus of this review will be on the current cash balance in SAP to ensure draws do not occur when a positive cash balance is maintained. A monthly reconciliation will be prepared by the Senior Accountant instead of the Staff Accountant that had previously prepared them, ensuring separation of duties. Reconciliations will document activity on a daily basis instead of focusing on month end balances. These reconciliations will compare the data from the Banner, SAP and G5 systems to ensure consistency throughout. After completion the reconciliation will be forwarded to the Director of Financial Accounting & Reporting for additional review. Anticipated Completion Date: March 6th, 2019

-74-

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