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FY 2013-2014 Research for Additive Manufacturing in Pennsylvania (RAMP)

Request for Proposal Guidelines

April 8, 2014

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Table of Contents

I. Background ............................................................................................................... 3

II. Request for Proposals .............................................................................................. 4

A. Overview .......................................................................................................... 4

B. Proposal Review Criteria ................................................................................. 4

(1). Collaborative Projects ............................................................................... 4

(2). Technical Criteria ...................................................................................... 5

(a). Technical Approach and Relevance to America Makes Mission ......... 5

(b). Technology Transition and Pervasive Impact to Industrial Base ......... 5

(c). Schedule.............................................................................................. 6

(d). Technology Readiness and Manufacturing Readiness Level ............. 6

(e). Total Cost ............................................................................................ 6

(3). Active Participation of Graduate and/or Undergraduate Students ............ 6

(4). Leverage Funding ..................................................................................... 6

(5). Follow-on Funds ........................................................................................ 7

C. Proposal Review and Evaluation Process ....................................................... 7

D. Reporting and Metrics ..................................................................................... 7

E. Utilization of America Makes Technology and Innovation Factory .................. 8

F. Compliance with Sub-Recipient Agreement .................................................... 9

(1). Intellectual Property .................................................................................. 9

(2). Publishing Project Results ...................................................................... 12

G. Funding Contingency ..................................................................................... 13

H. Cost Proposal Preparation Overview ............................................................ 13

(1). Cost Proposal Completion Guidelines .................................................... 14

I. Submittal and Questions ............................................................................... 16

Appendix 1 – Technical Focus Area .................................................................................... 17

Appendix 2 – Memorandum of Understanding ................................................................... 19

Appendix 3 – America Makes Cost-Share Form ................................................................. 22

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I. BACKGROUND Carnegie Mellon University’s (CMU) Institute for Complex Engineered Systems (ICES) and Lehigh University’s (LU) Advanced Technology for Large Structural Systems (ATLSS) Engineering Research Center are proud to announce the recent award of a new collaborative university-industry economic development program entitled “Research for Additive Manufacturing in Pennsylvania” (RAMP). The RAMP program will be co-administered by CMU’s ICES and LU’s ATLSS Engineering Research Center. The program receives joint funding by the Pennsylvania (PA) Department of Community and Economic Development (DCED) and America Makes and requires cost-share matching from PA industry partners to maximize the outcomes of this unique collaboration. The PA DCED funds were awarded through the Discovered in Pennsylvania, Developed in Pennsylvania (D2PA) Program. D2PA is devoted to increasing economic opportunity in the Commonwealth by seeding innovative ideas that promote entrepreneurship, technology transfer, business outreach, and increased capacity. America Makes is the National Additive Manufacturing Innovation Institute. As the national accelerator for additive manufacturing and 3D printing (3DP), America Makes is the nation’s leading and collaborative partner in additive manufacturing and 3DP technology research, discovery, creation, and innovation. America Makes is the first institute of up to 45 National Network for Manufacturing Innovation institutes and is driven by the National Center for Defense Manufacturing and Machining. The RAMP Program’s mission is to leverage the research and innovation capabilities of the Commonwealth’s leading America Makes member universities and colleges and the technology-rich manufacturing sector of PA industry to form a unique university-industry collaboration that will lead to the following outcomes in the Commonwealth:

Create a program that is PA manufacturing company influenced and uses a competitive proposal process to select and enable projects that will drive innovation in PA’s additive manufacturing job creators.

Create an environment linking PA companies with students to create high paying additive manufacturing jobs and to interest and retain highly educated students in the field of additive manufacturing.

Provide PA companies with a competitive additive manufacturing technology edge by introducing them to researchers and universities with equipment and skill sets to which they do not currently have access.

Open the floodgates of additive manufacturing technology assistance and innovation to PA companies by breaking down the barriers to academic expertise.

Focus the innovation and educational capabilities of PA’s world-class research universities and colleges on real-world additive manufacturing solutions for PA.

RAMP will operate as a competitive funding program that will provide incentive grants to researcher-lead teams at a PA university/college that is either currently an America Makes member or that becomes an America Makes member prior to the proposal submittal deadline. These teams will engage in specific, short-term additive manufacturing innovation projects up to 12 months in duration with a project end date no later than June 30, 2015. The researchers will partner with PA manufacturing companies to rapidly develop and transfer innovative additive manufacturing technologies which will help PA manufacturers to compete in the global

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marketplace. The aforementioned technologies are required to be within the technology readiness level (TRL) and manufacturing readiness level (MRL) range of 4 to 7 at the start of the project. These grants would be used to primarily support graduate students and other university/college related expenses under the supervision of researchers who will be committed to working with PA manufacturing companies. The results obtained by these industry-university partnership projects would also provide incentive for university/college researchers to seek additional grants in areas that augment the efforts initiated by the RAMP program and amplify the upstream investment in PA additive manufacturing.

II. REQUEST FOR PROPOSALS

A. Overview The RAMP administration team is now soliciting proposals for the FY 2013-2014 funding cycle for projects within the previously defined RAMP mission and which include collaboration with PA manufacturing companies. Electronic versions of the proposals must be received no later than 11:59 pm on May 29, 2014, with approval notification for selected projects expected to be issued by July 1, 2014. Awards will have an effective date through June 30, 2015. Included with the RFP are the required templates for developing and submitting RAMP technical and cost proposals. Technical proposals are required to be submitted using the Technical Proposal Template, with the Project Technical Description section limited to 5 total pages including figures and tables. The current RFP is restricted to 5 additive manufacturing technical topic areas defined in Appendix 1. Proposals must address at least one of the technical topic areas. A main emphasis for RAMP projects is the focus on the active participation of PA companies (reference Section B.(1), Collaborative Projects, for more details). PA universities/colleges are eligible to submit a proposal as the lead institution if it is currently an America Makes member or if it joins the America Makes consortium prior to the proposal submittal deadline. Multiple proposals may be submitted by a given university/college.

B. Proposal Review Criteria Each submitted proposal will be reviewed under a common set of criteria outlined below. Generally, the evaluation criteria include, at a minimum, PA industry involvement, including the potential economic impact on the additive manufacturing sector in PA, student involvement, leverage funding, follow-on funding strategies, and technical criteria compliance.

(1) Collaborative Projects The proposal team must include active participation from a PA industry partner. The RAMP program will primarily target projects with PA industry partners that have manufacturing facilities located within PA. Companies with operations other than manufacturing in PA, but with manufacturing operations elsewhere within the United States, can also be considered as the PA industry partner, although manufacturing operations in PA are the program’s preferred structure for a PA industry partner. Proposal teams may also include organizations with complete operations outside of PA, but only if the proposal also includes active participation from a PA industry partner. The impact of the project on the PA industry partner and the additive manufacturing sector in PA should be discussed within the proposal.

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The PA industry partner does not need to be an existing America Makes member. For successful projects, PA industry partners will be provided the opportunity to become an America Makes member, with the industry partner’s project cost-share contribution counting towards its membership costs. Documentation verifying the industry partner’s project cost-share contribution is required to be submitted to America Makes for review and approval towards the membership costs. Due to specific cost-share accounting issues, reported cost-share that exceeds a period of 7 months prior to the report date shall be subject to special approval by the America Makes Director based on the specific circumstances. All cost-share shall be submitted on the approved America Makes Cost-Share Form, which requires signature prior to submittal. Documentation of cost-share for audit purposes shall be maintained by the submitting organization and made available on request of the America Makes Director. Refer to Section B.(4) and Appendix 3 of this RFP for more details regarding cost-share leverage and the America Makes Cost-Share Form, respectively. Examples of active industry participation include cash cost-matching and in-kind use of company facilities, equipment, materials and/or personnel to conduct experiments, demonstrations, or other research tasks directly related to the project. For such collaborative projects, principal investigators (PIs) are required to supply support letters from the participating industry partners as an attachment to the proposal. Note that for proposed leverage funding to be considered as part of the cost proposal, the industry partner support letter must quantify and qualify either the direct cash contribution or in-kind donation on the industry partner’s letterhead and the leverage must also be itemized on the Cost Proposal Template. Non-quantified and non-qualified in-kind leverage will not be considered as leverage funding during the review of the proposal. Verification of actual cost-share contribution will be required to be submitted by the industry partner at periods of 6 and 12 months after the project start date, along with at the conclusion of the project. Proposal PIs are required to submit a contact name and full address for a member of the participating industry partner to serve as the industry partner’s RAMP point-of-contact for the duration of the project. The point-of-contact may be invited to attend RAMP events during the course of the project and to periodically provide feedback on the RAMP program. Language from the support letter may be included in reporting to the program sponsors.

(2) Technical Criteria (a). Technical Approach and Relevance to America Makes mission: The proposal shall describe in detail its understanding of the project’s scope of work and the concepts used to achieve the results described. The proposal shall illustrate the relevance of the proposed effort to the technical topic(s) as well as the strength of the proposal team, including the depth of team member capabilities and experience and the ability of the team to successfully address all criteria. The proposal shall include elements for a sound technology development plan including project objectives, technical approach, risk mitigation and technical merit and feasibility. The proposal shall describe, if applicable, the use of equipment and facilities within the America Makes Technology Innovation Factory. Additional information on and contact information for the America Makes Technology Innovation Factory is available in Section E of this RFP. (b). Technology Transition and Pervasive Impact to Industrial Base: The proposal shall articulate a clear plan to transition technology to industry/production and the likelihood that transition will occur. A Return on Investment (ROI) calculation based on total cost of the project (investment) shall be provided including implementation risk assumptions and the degree of

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expected economic impact on United States manufacturing, such as number and variety of manufacturers, product types, and customers that will adopt the transitioned technology. Specific attention shall be addressed for relevance and impact to the following: Department of Defense goals of reduced cost, faster lead times, and enhanced performance for weapon system components, and/or Department of Energy goals for reduced life cycle energy cost energy efficiency and renewable energy and environment sustainability, and/or to NASA goals for additive manufacturing to enable manufacturing for ground-based systems, in-space fabrication and reduced weight and lead times, and commercial applications. (c). Schedule: Period of performance shall not last beyond June 30, 2015. In addition, the proposal will be evaluated on the realism and appropriateness of the project schedule including gated “SMART” metrics (Specific, Measurable, Actionable, Relevant and Timely) at interval gates not greater than 6 months with greater evaluation weight provided to projects delivering results in less than twelve (12) months. Critical milestones with clear deliverables should be identified. (d). Technology Readiness Level (TRL) and Manufacturing Readiness Level (MRL): The project must be within TRL and MRL 4 to 7 at the start of the proposed project, according to Department of Defense TRL guidance located at http://www.acq.osd.mil/chieftechnologist/publications/docs/TRA2011.pdf and MRL guidance located at www.dodmrl.com. Justification of the proposed readiness level should be included within the technical proposal per the technical requirements of America Makes. (e). Total Cost: An important factor in proposal evaluation is reasonableness, realism and affordability of the proposed costs. The total RAMP project costs should be budgeted at a ratio of 1:1:1, with respect to DCED funds: America Makes funds: cost-share leverage. The cost-share leverage contribution may exceed this ratio, resulting in cost-share leverage funds being more than one-third of the total project funds. DCED and America Makes funds may be requested at levels between $25,000 and $75,000 each (resulting in a total government sponsored budget of $50,000 - $150,000). The total requested funding from DCED and America Makes must be equal. As an example, a project that requests $50,000 of DCED funds must also request $50,000 of America Makes funds and contribute at least $50,000 of cost-share. The project costs are required to be developed and submitted using the Cost Proposal Form. Development guidelines should be reviewed and followed when preparing the Cost Proposal Form. These guidelines are available in Section H of this RFP. Special attention should be given to items that are not eligible for funding under this program.

(3) Active Participation of Graduate and/or Undergraduate Students A key element of the mission of RAMP is to link students with PA companies and agencies to increase retention of well-educated students in the Commonwealth. Projects with clear plans for interaction of graduate students and/or undergraduate students with PA companies are strongly encouraged.

(4) Leverage Funding Direct cash contribution from a PA industry partner is the preferred source of cost-share. In-kind contribution from a PA industry partner is the next most favorable cost-share source. Cost-share contribution from universities/colleges, foundations, and non-PA industry partners are

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also viable sources of cost-share. Federal government funding is not eligible to be used as cost-share leverage towards this program. Cost-share leverage falls into the following categories, listed in order of decreasing preference during the review process:

a. Funds pledged by PA industrial partners specifically for the purpose of performing the proposed RAMP project.

b. Funds pledged by non-PA industrial partners, institutions of higher education, foundations, and other sources specifically for the purpose of performing the proposed RAMP project.

c. Funds pledged by PA industrial partners independent of whether or not the RAMP project is awarded, but that relate well to the proposed RAMP project’s goals.

d. Funds pledged by non-PA industrial partners, institutions of higher education, foundations, and other sources and which are pledged independent of whether or not the RAMP project is awarded, but that relate well to the proposed RAMP project’s goals.

Cost-share leverage that amounts to at least one-third of the total project budget is required. Individual budget line items are not required to be leveraged at the one-third ratio as long as the total project budget meets this requirement. The leverage funding identified in a project proposal must be in place before RAMP funds are released to the project and must be expended during the period of performance of the project. Funds expended prior to the RAMP project period of performance may not be counted as leverage funding. The proposed breakdown of cost-share leverage must be included in the orange column of the Cost Proposal Template. Details on verification of cost-share leverage using the America Makes Cost-Share Form is provided in Section H.(1).h of this RFP.

(5) Follow-on Funds Follow-on funds are generated from future grants or contracts that result from concepts or technologies enabled by RAMP funding. The proposal should briefly outline any existing plans or future strategies to seek follow-on funds based on the proposed project, including future submittals to America Makes project calls.

C. Proposal Review and Evaluation Process Upon conclusion of the Request for Proposal period, proposal reviews and evaluations will be completed by a proposal review committee comprised of representatives from CMU, LU, PA DCED and America Makes per the proposal review criteria stated above.

D. Reporting and Metrics Both program sponsors, the PA DCED and America Makes, require project PIs and partner companies assist in identifying and measuring program effectiveness. This will be done through project reporting and performance metric submittals. Reporting will include mandatory monthly progress reports from project PIs during the period of performance and a final report at the conclusion of the project. The monthly reports will include brief updates of technical accomplishments and plans for the upcoming month. These reports will be reviewed monthly by RAMP, America Makes, and DCED representatives. A monthly

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report template will be provided by RAMP administration for use by the project PI. A final report template will also be provided at the time of project conclusion. Monthly invoicing will also be required by the project’s lead institution. Verification of actual cost-share contribution will be required to be submitted by the industry partner at periods of 6 and 12 months after the project start date, along with at the conclusion of the project. Current PA DCED guidelines require specific metrics to be addressed at a frequency of twice per year for five years following the completion of the project, including the following:

Providing university impact information (e.g. students involved, patents, publications, presentations, leveraged funds, follow-on funds).

Economic impact information (PA companies and agencies involved and economic impact at these companies and agencies) for the project.

Note that current metric reporting requirements could change at any time as required by the program sponsors and as such, project PIs and participating PA industry partners are expected to support the metrics collection as defined by the RAMP program and its sponsors.

E. Utilization of America Makes Technology Innovation Factory The Innovation Factory located in Youngstown, Ohio is the America Makes 3DP and additive manufacturing facility dedicated to “moving forward” the technology, processes, materials, and knowledge for the 3DP / advanced manufacturing community at-large. For awarded projects under this RFP, the America Makes Technology Innovation Factory in Youngstown is available for utilization. Proposers are encouraged to use the Factory and its equipment as part of their RAMP project work. America Makes provides part fabrication services on a contracted basis to assess the use of additive manufacturing for products in development prior to rate production. Project outcomes will identify valid 3DP / additive manufacturing solutions that can be used by the customer for future production. The technology currently in-house includes Selective Laser Sintering (SLS), Fused Deposition Modeling (FDM), Binderjet Deposition, Fused Filament Fabrication (FFF), a ROMER Absolute Measuring Arm (7-Axis), and several varieties of industry centric CAD modeling software to assist in the creation, modification, and measurement standards necessary to work in this environment. Materials available at America Makes include: Duraform PA (SLS), Duraform EX Black (SLS), ABS-30 (FDM), Ultem-9085 (FDM), PC-10 (FDM), Nylon-12 (FDM), Stainless Steel / Bronze (Binderjet), Stainless Steel 316 (SLM), ABS Cartridges / Spools (FFF), and PLA Cartridges / Spools (FFF). Customers may also provide their own material for a project provided it is compatible with the equipment currently located at the America Makes Technology Innovation Factory. To obtain a quote for America Makes part fabrication services to be included as part of the project cost proposal, contact Kevin Collier, America Makes Innovation Factory Manager, at kevin.collier@ncdmm.org or 330-318-3133.

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F. Compliance with Sub-Recipient Agreement

Each lead university/college that is successful in receiving RAMP project funding will be required to sign a sub-recipient agreement with CMU for PA DCED funds and with LU for America Makes funds. The lead university/college must comply with America Makes and PA DCED sub-recipient agreement language, including, but not limited to, intellectual property (IP) and publishing requirements, and is responsible for ensuring that supporting project partners comply with the applicable terms, including, but not limited to, IP and publishing. The IP requirements included in the sub-recipient agreement, provided for reference in Section (1) below, mirror those included in America Makes membership agreement. As such, IP and publishing requirements for RAMP project partners that are already America Makes members are defined by their America Makes membership agreement.

RAMP project partners that are not America Makes members, including private industry, foundations, and universities/colleges, must acknowledge that they will comply with the America Makes intellectual property language and publication language required of the project’s lead university/college. To fulfill this acknowledgement, project partners that are not America Makes members are required to:

(a). Include the following statement as part of its project support letter at the time the proposal is submitted: “Our organization has reviewed the intellectual property and publishing requirements of the America Makes membership agreement and as such, will abide by these requirements throughout the duration of this RAMP project”. (b). For successful proposals, the project partner will be required to sign the non-negotiable Memorandum of Understanding (MOU) included as Appendix 2 to this RFP prior to funding being released to the lead university/college. A copy of the signed MOU will need to be submitted to LU’s Office of Research and Sponsored Programs for signature.

The following two sections detail the intellectual property and publishing requirements, as stated in the America Makes membership agreement, associated with the RAMP program.

(1) Intellectual Property Definitions

“Consortium Developed Intellectual Property” (CDIP) means individually and collectively all Intellectual Property which are conceived or made solely or jointly by Member(s) during the performance of this sub award project under Consortium Research.

“Background Intellectual Property” means technical know-how, inventions, technical data, discoveries, materials, samples, software, software programs, whether patentable or not, copyrightable programs, documentation and reports whether in existence at the time of this agreement or coming into existence subsequent to this agreement, which were not developed in the course of performance of any sub award under the NAMII consortium.

“Intellectual Property” means technical know-how, inventions, technical data, discoveries, materials samples, software, software programs, documentation, reports, any and all other copyrightable materials, and/or invention or discovery that is or may be patentable or otherwise protectable under title 35 of the U.S. Code.

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7.1 Background Intellectual Property. Each Sub-recipient/Member shall retain all rights to its Background Intellectual Property; and the decision to make available any such Background Intellectual Property for use in a Sub-recipient/Member’s sub award project shall be at the sole discretion of each Member and in accordance with DOD regulations with respect to identification of all such Background Intellectual Property. No license or rights are granted to a Sub-recipient/Member’s Background Intellectual Property under this Agreement. 7.1.1 In the event that one Sub-recipient/Member may require use of another Sub-recipient/Member’s Background Intellectual Property that has been disclosed by a Sub-recipient/Member as part of the Consortium Research in order to successfully commercialize any CDIP then the Sub-recipient(s)/Member(s) agree to discuss potential licensing terms and conditions in a separate legally binding agreement between the Sub-recipient(s)/Member(s), separate from this Agreement. Sub-recipient(s)/Member(s) are not required to license any such originating Sub-recipient(s)/Member(s) Background Intellectual Property. 7.2 Consortium Developed IP shall be owned by the respective inventing or creating organizations, subject to any government rights and/or any pre-existing rights of any third party and subject to the following conditions: 7.2.1 If a Party solely or jointly creates CDIP, the Party must disclose the creation of such CDIP to its technology transfer office, licensing office or other similar department (“Party’s TechTransfer Office”). A non-confidential summary of the CDIP disclosed to the Party’s TechTransfer Office shall be sent to NCDMM as soon as practicable so that NCDMM can maintain a list of CDIP. Sub-recipient/Members owning CDIP shall grant upon request to NCDMM and Sub-recipient/Members-In-Good-Standing at the time of creation a limited, non-exclusive, royalty-free license to use the CDIP for the Sub-recipient/Member’s internal procedures, research or development purposes (but not to make, use, or sell products or external processes for commercial purposes, with the exception of licenses granted pursuant to Section 7.2.3). Such licenses shall be granted to interested Sub-recipient/Members upon request in a separate legally binding mutually agreeable license agreement between the Sub-recipient/Members. Payment of patent expenses may be required of Parties granted non-exclusive, royalty-free commercial licenses by universities and other non-profit institutions. Such licenses for Sub-recipient/Members shall be without the right to grant sublicenses to third parties, except for any Sub-recipient/Member-designated agents, contractors and non-employee students (“Permitted Third Parties”) performing work for the benefit of such Sub-recipient/Member. Under these circumstances the Sub-recipient/Member is responsible for having any and all appropriate written agreements with such Permitted Third Parties to enable Sub-recipient/Member’s compliance with this Agreement and is responsible for such parties’ use of the CDIP in the same manner Sub-recipient/Member is responsible for its own use of such CDIP (e.g., violation of the license parameters set forth in this section by a Sub-recipient/Member’s Permitted Third Parties shall be considered a breach of this Agreement by Sub-recipient/Member). 7.2.2 Sub-recipient/Members are strongly encouraged to seek legal protection in the form of patents as soon as is reasonably possible following disclosure of all CDIP to NCDMM. Protection of a Sub-recipient/Member’s solely developed CDIP shall be done at Sub-recipient/Member’s own expense and through use of their respective Party’s TechTransfer Office. Each Sub-recipient/Member agrees to notify in writing NCDMM in a timely manner of all such actions in which legal protection is or has been sought so that NCDMM can enter such information in its invention disclosure database. With respect to jointly developed CDIP the relevant Sub-recipient/Members agree to negotiate a separate legally binding agreement encompassing those terms and conditions to be used to govern the manner in which jointly developed CDIP will be owned, administered, protected, and licensed. NCDMM will be notified in writing in a timely manner of the existence of these agreements between Sub-

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recipient/Members and NCDMM shall maintain pertinent information in its invention disclosure database. In the event that a single Sub-recipient/Member for solely developed CDIP, or all Sub-recipient/Members with an ownership right for jointly developed CDIP choose not to seek legal protection and thereby elect not to file a patent application on any CDIP, then Sub-recipient/Member(s) agree to notify NCDMM in writing of its intent and must report any pending publication or presentation to NCDMM at the time of this notification. NCDMM may negotiate to obtain such protection at its own expense where Sub-recipient/Member(s) choose not to seek legal protection. Ownership of CDIP shall remain with the originating Sub-recipient/Member(s). 7.2.3 It is anticipated that one of the outcomes of an active IP licensing and commercialization plan is the generation of royalty income by a respective Sub-recipient/Member. It is acknowledged that Sub-recipient/Members of academic, government, and industry sectors will manage the disposition and reporting requirements of all royalties received in accordance with their institution’s existing policies, through their Party’s TechTransfer Office. To the extent it may legally do so, Sub-recipient/Members owning CDIP shall grant NCDMM and Lead Sub-recipient/Members-In-Good-Standing a limited, non-exclusive, royalty-free license to use the CDIP for commercial purposes and Full Sub-recipient/Members-In-Good-Standing shall be granted such licenses at a fair market value royalty rate. Such licenses shall be granted to interested Sub-recipient/Members upon request in a separate legally binding mutually agreeable agreement between the Sub-recipient/Members. Such licenses for Sub-recipient/Members shall be without the right to grant sublicenses to third parties, except for any Sub-recipient/Member-designated agents, contractors and non-employee students performing work for the benefit of such Sub-recipient/Member, provided, however, the Sub-recipient/Member is responsible for having any and all appropriate written agreements with such parties to enable Sub-recipient/Member’s compliance with this Agreement and is responsible for such parties’ use of the CDIP in the same manner Sub-recipient/Member is responsible for its own use of such CDIP (e.g., violation of the license parameters set forth in this section by a Sub-recipient/Member’s contractor shall be considered a breach of this Agreement by Sub-recipient/Member). In addition, sublicensing shall be permitted to the licensee’s direct customers. 7.3 Licenses granted under this Section 7 shall be subject to these additional terms: Any licenses granted to a Sub-recipient/Member through a separate document as specified in this Section 7 shall become a royalty bearing license at fair market value for such a Sub-recipient/Member who is designated a Withdrawn Sub-recipient/Member. It is understood that the United States Government (through any of its agencies or otherwise) may provide use of its facilities or equipment and/or may provide funds for Consortium Research. As a result this Agreement, any and all rights and obligations of the Sub-recipient/Members to any CDIP resulting from use of any United States Government’s facilities, equipment or funds are subject to any and all applicable rights of the United States Government. Notwithstanding anything to the contrary in this Agreement, certain laws, regulations and/or policies may prevent and/or limit certain Sub-recipient/Members’ ability to offer royalty-bearing licenses to CDIP that has previously been licensed by such Sub-recipient/Members on a royalty-free basis. Therefore, the ability to charge royalties to Full Sub-recipient/Members, Supporting Sub-recipient/Members, and/or third parties is subject to the granting Sub-recipient/Member’s ability to do so in light of then-existing contractual obligations, legal and regulatory requirements, and policies of the granting Sub-recipient/Member.

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(2) Publishing Project Results With respect to publication of the results of the RAMP research project, both America Makes and PA DCED have specific language to which the project team, including non-America Makes member industry partners, must comply. The university/college is expected to publish or otherwise make publicly available the results of the work conducted under this subaward. One copy of all publications resulting from the project shall be forwarded to the NCDMM as it becomes available. An acknowledgment of awarding agencies’ support and a disclaimer shall appear in the publication of any material, whether copyrighted or not, resulting from an America Makes project incorporating U.S. Government funds granted in support of the America Makes Consortium. The acknowledgement shall read: This material is based on research sponsored by Air Force Research Laboratory under agreement number FA8650-12-2-7230 and by the Commonwealth of Pennsylvania, acting through the Department of Community and Economic Development, under Contract Number C000053981. The U.S. Government is authorized to reproduce and distribute reprints for Governmental purposes notwithstanding any copyright notation thereon. Any opinions, views, findings, recommendations, and conclusions contained herein are those of the author(s) and should not be interpreted as necessarily representing the official policies or endorsements, either expressed or implied, of the Air Force Research Laboratory, the U.S. Government, the Commonwealth of Pennsylvania, Carnegie Mellon University, or Lehigh University. The following section specifies the additional publication requirements of all RAMP project participants, both America Makes members and non-members, as stated in the America Makes membership agreement: 6.1 The Parties agree and expect that results of Consortium Research shall be published or otherwise made publicly available and that Parties engaged in Consortium Research shall be permitted to present at symposia, national or regional professional meetings and to publish in journals, theses or dissertations, or by other means of their own choosing, the results of their research, provided that nothing will be done which could bar the availability of patent protection with respect to CDIP of a Member or America Makes invention or which would disclose Proprietary Information of any Member or of America Makes or disclose information in violation of the applicable U.S. laws and regulations (e.g., the International Traffic in Arms Regulations (“ITAR”) and the Export Administration Regulations (“EAR”) that govern the export of specific technical data and technologies, including software, prototypes and other intellectual property, to foreign countries and foreign nationals (“Export Control Laws”). 6.1.1 A Party will not make a public disclosure without a review of the full text of the proposed publication, presentation or other form of public disclosure by the Member(s) involved, the America Makes Director and Government PM as described below. The Member(s) involved, the America Makes Director and Government PM shall be provided a copy of the proposed public disclosure at least one (1) month in advance of the submission of such proposed public disclosure and shall have two (2) weeks after receipt of said proposed disclosure to respond in writing to the submitting Party to identify Proprietary Information and/or to identify any potentially patentable CDIP and/or to identify any CDIP in which the submitting Party does not have an ownership interest. A submitting Party agrees to remove any identified Proprietary Information, potentially patentable CDIP and/or CDIP in which the submitting Party does not have an ownership interest prior to public disclosure (or, for potentially patentable CDIP in which the submitting Party does have an ownership interest, delay public disclosure for a period of sixty (60) days from the date of the response).

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6.1.2 Notwithstanding anything to the contrary above, student theses and dissertations shall be subject to a separate review and comment process wherein the student shall submit such student thesis or dissertation in draft form at least sixty (60) days in advance of the date of their final defense in order to afford an opportunity to identify Proprietary Information and/or identify any potentially patentable CDIP and/or any CDIP in which the Party’s student does not have an ownership interest. 6.1.3 America Makes and/or America Makes members may negotiate and implement a more restrictive public disclosure agreement than defined in paragraphs 6.1.1 and 6.1.2 for a specific America Makes project based on the need for extended non-disclosure of CDIP by the project participants.

G. Funding Contingency Funding awards are contingent upon CMU and LU receiving funding from PA DCED and America Makes.

H. Cost Proposal Preparation Overview The following sections provide an overview of the cost proposal and guidance as to how to populate the Cost Proposal Form template.

The RAMP Cost Proposal Form template must be utilized for submittal of the project budget.

Funds are to be expended by the lead University and are not eligible to be used to cover industry partner expenses. The latter should be included as cost-share on the Cost Proposal Form template.

Proposed expenses should be placed in the appropriate category on the Cost Proposal Form template.

America Makes funding is subject to the University’s federally audited indirect cost rate. As such, the PI will need to input his/her respective university federally audited employee benefit rate and indirect cost rate into the template (blue input cells) as required for calculating America Makes project costs.

DCED funding is applied at 0% indirect cost rate and as such, is not subject to the university’s federally audited indirect cost rate.

The total RAMP project costs should be budgeted so that the cost-share leverage funds are at least one-third of the total project funds and so that DCED and America Makes funding levels are equal to each other. For example, for a $150,000 total project budget, $50,000 can be proposed from DCED, $50,000 can be proposed from America Makes, and $50,000 can be proposed for cost-share leverage. The sources of cost-share include PA private industry, university/college, foundations, and other non-federal sources. Costs are not required to be shared at the one-third ratio at each individual line item level.

DCED and America Makes funds may be requested at total budgets between $25,000 and $75,000 for each source, resulting in a total government sponsored budget of $50,000 - $150,000. The cost-share leverage component must then comprise at least an equal one-third share, resulting in a total project budget of at least $75,000 - $225,000.

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Ineligible expenses: Tenured or tenure track faculty salary is not eligible for DCED or America Makes funding under this program. Capital equipment ($5,000 or greater in cost) is eligible for only PA DCED funding under this program. Both line items may be included as cost-share leverage components in the cost proposal.

Letters of commitment must be provided for PA industry partner cost-share leverage at the proposal stage. Verification of actual cost-share contribution will be required to be submitted by the industry partner at periods of 6 and 12 months after the project start date, along with at the conclusion of the project using the America Makes Cost-Share Form.

(1) Cost Proposal Completion Guidelines

The purpose of these guidelines is to assist the proposer in developing a project cost proposal that will support the mission of the RAMP technical criteria. Since project funding is available from both the PA DCED and America Makes, in addition to the requirement of cost-share leverage, it is important that the proposer follow these guidelines as the budget is prepared. The RAMP FY2013-2014 Cost Proposal Form must be utilized for development and submittal of a project budget. Note that there are two versions of the Cost Proposal Form that can be utilized depending on the effort tracking mechanisms at the proposing university/college. One version includes hours and hourly rate for personnel detail while the other version includes percent effort and salary for the determination of these costs.

The following guidelines should be followed when completing the budget:

(a) PI should complete the project and proposer specific information at the top of the

template form. Such information includes the project title, lead higher education institution, PI’s name, PI’s department, PA industry partner’s name, PI’s phone number, and PI’s email address.

(b) When developing the cost proposal, the PI must allocate the costs across the three funding categories (DCED, America Makes, cost-share leverage), such that the cost-share leverage funds are at least one-third of the total project funds and so that DCED and America Makes funding levels are equal to each other.

(c) Personnel

(1) The project should be performed primarily by non-tenured or non-tenure track

faculty, staff members, and students at the lead university/college. Note that tenure track or tenured faculty salary is not eligible for DCED or America Makes funding, but may be included as cost-share. Graduate and undergraduate students should be listed. If the PI is not able to identify the specific student to work on the project at the time of the cost proposal development, the student should be listed as “to be determined.” PA industry or university personnel only contributing through cost-share leverage should also be listed under this budget category, with their expected cost-share contribution listed in the orange column of the Cost Proposal Form.

(2) The PI will need to input his/her university’s full-time and part-time federally audited employee benefit rate in the blue shaded boxes as noted in the form and use this rate in calculating the burdened personnel cost. The part-time rate should be used to calculate for part-time staff or specific graduate student effort when appropriate (for example, summer stipends).

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(d) Other direct costs

(1) Graduate student tuition: Input graduate student tuition required to support the student(s) that are funded by the project.

(2) Travel: Include destination and purpose for travel expenses; additional justification with respect to expenses should be provided in the Additional Justification section of the template. Participation in the America Makes program review meetings should be considered as part of the travel budget.

(3) Capital Equipment: Capital equipment (equipment $5,000 or more in cost) is only eligible for funding from the DCED funding pool. Such expenses are not eligible for America Makes funding. Capital equipment may be budgeted as a cost-share item if funded by a source other than DCED or America Makes.

(4) Materials and supplies: Materials and supplies must be identified and justified as necessary.

(5) Subcontracts: Subcontracts require a statement of work, contact information, and budget identifying how the funds will be utilized. Subcontracts require approval from DCED and/or America Makes prior to funds being released.

(6) Other: Other direct costs that do not fall in the category above should be listed and justified as necessary.

(e) Indirect cost base

Excel row 100 in the Cost Proposal Form template represents the indirect cost base total for the project. For DCED funds, indirect cost is applied at 0%, resulting in an indirect cost base that equals the sum of all direct costs. For America Makes funds, the university’s federally audited indirect cost rate is applicable, and as such, the respective university’s indirect cost structure may require the removal of specific items, such as tuition and subcontract amounts greater than $25,000, from this calculation. Proposers should contact their respective Office of Research and Sponsored Programs if they have questions regarding how to apply their University’s indirect cost rate on federal programs.

(f) Indirect cost Proposers will need to insert their respective University’s federally audited indirect cost rate in excel row 104. For the America Makes column, this rate will be used to calculate the resulting indirect cost amount. The indirect cost for DCED funds will equal $0, since the applied indirect cost rate for DCED funds equals 0%.

(g) Total The total project budgets (excel row 107) for each funding source should be budgeted so that the cost-share leverage funds are at least one-third of the total project funds and so that DCED and America Makes funding levels are equal to each other. For example, for a $150,000 total project budget, $50,000 can be proposed from DCED, $50,000 can be proposed from America Makes, and $50,000 can be proposed for cost-share leverage.

(h) Cost-Share Leverage Cost-share leverage that amounts to at least one-third of the total project budget is required. Individual budget line items are not required to be leveraged at the one-third

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ratio as long as the total project budget meets this requirement. The sources of cost-share include PA private industry, university/college, foundations, and other non-federal sources. In the cost proposal template, the cost-share leverage should be presented in two ways: (1) cost-share should be broken out by line item and listed in the orange cost-share leverage column. Both cash and in-kind contributions should be estimated through this mechanism; (2) the Sources of Leverage table should be completed for each cost-share source. Information to be included in this table is: source of funding, cash or in-kind, category type, university index/account string, and total amount. The category type of leverage funding is outlined on the Cost Proposal Form template and within section B.(4) of this RFP. Cash cost-share leverage must be administered through a university index/account string for tracking purposes. Proposed PA industry in-kind cost-share leverage must be qualified and quantified in a proposal support letter provided by the PA industry partner on company letterhead. Verification of actual cost-share contribution will be required to be submitted by the industry partner at periods of 6 and 12 months after the project start date, along with at the conclusion of the project, adhering to the criteria below. In order for the in-kind cost-share leverage to be counted towards the total project costs, the project partner must complete the America Makes Cost-Share Form per the directions provided on the form. This form is provided in Appendix 3 of this RFP. The form must be signed prior to submittal.

(I) Submittal and Questions

Please submit proposals electronically to LU’s RAMP Associate Director Dr. Chad Kusko (chk205@lehigh.edu) using the attached technical and cost proposal forms. Electronically submitted proposals should include “RAMP Project Proposal” in the email subject line and should include the technical proposal and cost proposal forms in Word and Excel formats, respectively (the templates should not be converted to PDF for submittal). Proposals are to be submitted electronically no later than 11:59 pm on May 29, 2014 in order to be eligible for funding. Questions regarding the proposal content, the proposal form and budget preparation should be addressed to LU’s RAMP Associate Director Dr. Chad Kusko at chk205@lehigh.edu or 610-758-5299 or CMU’s RAMP Associate Director Colleen Mantini at cmantini@cmu.edu or 412-268-5314. Attachments: Technical Proposal Template Cost Proposal Template - % Effort Cost Proposal Template - Hours

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Appendix 1 Technical Topic Areas

The RAMP RFP is limited to five technical topics with subset focus areas. Proposals can address one or more technical topic areas, but must address all evaluation criteria outlined in Section B.(2) of this RFP. I. Design for Additive Manufacturing a) Complex and Reproducible Designs via Modelling and Simulation Tools: The ability to manufacture very complex design geometries continues to be demonstrated with current additive manufacturing / 3DP processes. The challenge exists when attempting to validate the value of the design as the final solution. Modelling and simulation provides the platform for capturing the interactions of material, processes, and design. The focus of this technical topic is the development of modeling and simulation tools that enable the ability to “virtually” evaluate and optimize process and product alternatives for reduced cost, schedule risk reduction and performance improvements. II. Additive Manufacturing Materials a) Sustainable Materials for Additive Manufacturing / 3DP: Two important research and development needs have been identified to support the increased utilization of sustainable materials for additive manufacturing. Responsive proposals to this subtopic may address one or both of these challenges:

1) For designers to better understand the impact of material selection, the understanding of recycling limits through a Recyclability Index that accounts for the embodied energy and processability of materials has been identified as a research and development need. Additive manufacturing polymeric and metallic materials of greatest interest to industry should be targeted for this effort. 2) To increase the availability of design and production material options, design and development of materials that offer improved recyclability is also needed. Incorporating these characteristics into tools such as integrated computational materials engineering (ICME) will further increase the sustainability of additive manufacturing. Successful projects that address this topic area are anticipated to reduce the life-cycle energy through increased recycling of materials and reduce cost through the ability to reuse/recycle materials and parts.

b) Gradient and Tailored Materials: Limited capabilities exist today for integrating different properties and functionality within a single part or build volume, with significant limitations on material properties that can be created with current materials options. An R&D need has been identified for the development of metallic and/or polymeric complex parts created with gradient and tailored materials properties within one part/build that may be accomplished by varying process parameters or the use of different feedstock materials. Successful projects that address this topic area are anticipated to offer an increased return on investment (e.g., elimination of post-processing coating applications or assembly/bonding of parts) and creation of tailored material properties through the support and development of new advanced applications. III. Process and Equipment a) Next Generation Machine: Opportunities are available for the development of the next generation of additive manufacturing equipment. A research and development need is the improvement of existing additive manufacturing equipment to achieve a significant improvement in two (or more) aspects, such as speed, resolution or batch volume. This would provide an advantage for equipment and part manufacturers and lower the barriers of entry to multiple markets.

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b) Multiple Materials Processing Equipment: Integrated electronics within additive manufacturing parts may be a significant advancement for the industry, but has not yet been sufficiently developed for commercialization. This project technical topic would develop, demonstrate, and transition equipment for the production of polymeric parts with embedded electronic components (such as sensors and other components) for advanced product markets. c) Energy Self-Monitoring Additive Manufacturing Equipment Systems: Many additive manufacturing processes have wasted process energy that contributes to the overall energy cost of a manufacturing operation. Manufacturers have little knowledge of the energy impacts of changing from traditional manufacturing processes to additive manufacturing processes. This topic will address the opportunities to develop methods for equipment to self-monitor energy consumption. In addition, methodologies for reducing energy usage of additive manufacturing equipment will be important to further widespread adoption. IV. Qualification and Certification a) Non-Destructive Evaluation of Complex Geometries: Commercially available, and potentially emerging, non-destructive evaluation (NDE) techniques for complex geometries need to be defined for additive manufacturing to assure end-user and customer confidence of the quality of finished, high-value additive manufacturing components. The focus of this technical topic is the integration of existing NDE techniques or development of new in-situ sensing capabilities or post-process techniques to measure, monitor, and take action on complex additive manufacturing /3DP build geometries and/or features. V. Knowledgebase Development a) Process/Properties Validation Data Set: A national repository of data on process/material property information is needed. America Makes is currently developing the framework for capturing data of relevance to the additive manufacturing industry. To incentivize materials/process data creation and sharing, a knowledgebase is under development. The focus of this technical topic is the development of round robin collaborative testing of materials/processes that have high relevance to industry and high-market potential, and to contribute the resulting data to the America Makes knowledgebase. Materials of interest include polymers, metals, ceramics, and other materials relevant to industry needs and growing AM markets.

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Appendix 2

Memorandum of Understanding

between

_____________________________________________, referred to as Company

and

Lehigh University.

This Memorandum of Understanding (MOU) outlines terms and conditions for the ownership of intellectual property and publication rights between Lehigh University, Research for Additive Manufacturing in Pennsylvania (RAMP) project university/college which is an America Makes member (University) and RAMP project industry partner and/or university/college partner which is not an America Makes member (Company), individually referred to as “Party”. This MOU shall become effective upon signature by the authorized officials from Company and Lehigh University and will remain in effect through April 30, 2016. DEFINITIONS

“Background Intellectual Property” (Background IP) means technical know-how, inventions, technical data, discoveries, materials, samples, software, software programs, whether patentable or not, copyrightable programs, documentation and reports whether in existence at the time of this agreement or coming into existence subsequent to this agreement, which were not developed in the course of performance of any sub award under the America Makes consortium.

“Intellectual Property” (IP) means technical know-how, inventions, technical data, discoveries, materials samples, software, software programs, documentation, reports, any and all other copyrightable materials, and/or invention or discovery that is or may be patentable or otherwise protectable under title 35 of the U.S. Code.

RAMP-Partner Company (Non-America Makes Member which does not receive America Makes funding through a RAMP project)

1. Company retains all rights and title to Background IP. Company may agree to consider licensing Background IP for commercial exploitation purposes if appropriate.

2. Company maintains all rights and title to IP solely developed by the company. 3. Company may claim rights to jointly developed IP as part of the RAMP project (subject

to any government rights and/or any pre-existing rights of any third party). 4. Company may be granted a limited, non-exclusive, royalty-free license to the

University’s RAMP project solely developed IP for the company’s internal procedures, research or development purposes or for commercial purposes at a fair market value royalty rate.

5. Company and University must agree to negotiate a separate legally binding agreement encompassing the terms and conditions to be used to govern the manner in which jointly

20

developed IP as part of the RAMP project will be owned, administered, protected and licensed at the time that legal protection is sought. The National Center for Defense Manufacturing and Machining (NCDMM), which manages America Makes, must be notified in writing of such agreements.

6. Company will manage the disposition and reporting requirements of all royalties received through licensing and commercialization of all jointly developed IP as part of RAMP project in accordance with the company’s existing policies.

7. Company understands that any and all rights and obligations of the Company to any jointly developed IP as part of the RAMP project resulting from use of any United States Government facilities, equipment, or funds are subject to any and all applicable rights of the United States Government.

RAMP Lead University/College (America Makes Member)

1. University’s solely or jointly developed IP as part of the RAMP project will be considered Consortium Developed IP (CDIP) as defined in the University’s America Makes Membership agreement.

2. University will provide a non-confidential summary of the University’s solely or jointly developed IP as part of the RAMP project to NCDMM as soon as practicable so that NCDMM can maintain a list of CDIP.

3. University owning solely or jointly developed IP from the RAMP project shall grant upon request to NCDMM and or America Makes Members-In-Good-Standing at the time of creation a limited, non-exclusive, royalty-free license to use the IP for the Member’s internal procedures, research or development purposes (but not to make, use, or sell products or external processes for commercial purposes with the exception of licenses granted by procedures outlined below). Such license rights, without the right to sublicense, shall be granted in a separate legally binding mutually agreeable license agreement between the America Makes Member and RAMP Project University partner.

4. University is expected to seek legal protection in the form of patents as soon as it is reasonably possible following the disclosure of all University’s solely or jointly developed IP as part of the RAMP project to NCDMM.

5. University must notify NCDMM in a timely manner of all actions in which legal protection has been sought regarding the University’s solely or jointly developed IP as part of the RAMP project so that NCDMM can enter such information in its invention disclosure database.

6. University must agree to notify NCDMM in writing of its intent not to seek legal protection and thereby elect not to file a patent application on University’s solely or jointly developed IP as part of the RAMP project and must report any pending publication or presentation to NCDMM at the time of this notification.

7. University shall grant to the extent it may legally do so NCDMM and Lead America Makes Members-In-Good-Standing a limited, non-exclusive, royalty-free license to use University’s solely or jointly developed IP as part of the RAMP project for commercial purposes and Full America Makes Member-In-Good-Standing shall be granted such licenses at a fair market value royalty rate. Such licenses shall be granted to interested parties upon request in a separate legally binding mutually agreeable agreement and shall be without the right to grant sublicense to third parties.

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Contact Information:

Lehigh University Company

Name Thomas J. Meischeid

Title Director, Office of Research and Sponsored Programs

Address 526 Brodhead Avenue, Bethlehem, PA 18015

Phone/Email 610-758-3021; tjm5@lehigh.edu

Signatures:

Lehigh University Company

Name Thomas J. Meischeid

Title Director, Office of Research and Sponsored Programs

Signature

Date

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Appendix 3

America Makes Cost-Share Form

 

AMERICA  MAKES  Cost  Sharing  Form  

Company/Institution  Name  

         

       Purpose  or  Project  Name  

         

 Organization  Structure:     Check  Only  ONE        Not-­‐for-­‐profit          For-­‐Profit          Government  Entity  

Dates  of  Cost  Share   From:    

         

  To:    

         

   

Labor  Cost  Share:  Name   Hours   Total  Cost  

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

   

Travel  Cost  Share:  Origin   Destination   Airfare   Lodging   Mileage   Rental  Car   Meals   Total  Cost  

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

   

Material  Cost  Share:  Material  Type   Amount/Units   Unit  Cost   Total  Cost  

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

   

Equipment  Cost  Share:  Equipment  Type   Rate  Per  Hour   Hours   Total  Cost  

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

   

Other  Cost  Share:    Item  Description   Number  of  Items   Item  Unit  Cost   Total  Cost  

         

 

         

 

         

 

         

 

         

 

         

 

         

 

         

   

Indirect  Costs:  Type   Rate   Total  Cost  

Fringe  Benefits  

         

 

         

 F&A/G&A  

         

 

         

 Overhead  

         

 

         

   

Total  Cost:  Enter  Calculated  Total  of  all  Cost  Share  Above  

         

   

Certification  

Signature:  

Date:  

         

 Name  and  Title:  

         

 I  certify  the  cost  share  information  provided  is  applicable,  reasonable,  verifiable  and  allowable  to  the  AMERICA  MAKES  program  and  is  not  from  or  included  as  contribution  to  any  other  federally-­‐assisted  project  or  effort.  

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Definitions  

The  AMERICA  MAKES  Director  in  conjunction  with  the  Cooperative  Agreement  and  the  Government  Program  Manager  and  Government  Agreements  Officer  have  the  authority  to  interpret  DoDGAR  regulations  and  make  final  determinations  on  the  applicability  and  allowability  of  all  cost  share  provided.    

Labor  Cost  Share:  Services  furnished  by  professional  and  technical  personnel,  consultants,  and  other  skilled  and  unskilled  labor  may  be  counted  as  cost  sharing  or  matching  if  the  service  is  an  integral  and  necessary  part  of  an  approved  project,  program,  or  meeting  related  to  AMERICA  MAKES.  Rates  for  volunteer  services  shall  be  consistent  with  those  paid  for  similar  work  in  the  recipient's  organization.  In  those  instances  in  which  the  required  skills  are  not  found  in  the  recipient  organization,  rates  shall  be  consistent  with  those  paid  for  similar  work  in  the  labor  market  in  which  the  recipient  competes  for  the  kind  of  services  involved.  In  either  case,  paid  fringe  benefits  that  are  reasonable,  allowable,  and  allocable  may  be  included  in  the  valuation.    Travel  Cost  Share:  Travel  taken  and  donated  in  support  of  an  approved  project,  program,  or  meeting  related  to  AMERICA  MAKES  may  be  included  as  cost  share.    All  costs  must  be  reasonable  and  allowable  under  the  applicable  cost  guidelines  of  the  donating  organization.    Material  Cost  Share:  Donated  supplies  or  materials  may  include  such  items  as  office  supplies,  laboratory  supplies  or  workshop  and  classroom  supplies.    Value  assessed  to  donated  supplies  included  in  the  cost  sharing  or  matching  share  shall  be  reasonable  and  shall  not  exceed  the  fair  market  value  of  the  property  at  the  time  of  the  donation.    Equipment  Cost  Share:  For  support  activities  that  require  the  use  of  equipment,  buildings  or  land,  normally  only  depreciation  or  use  charges  for  equipment  and  buildings  may  be  made.  However,  the  full  value  of  equipment  or  other  capital  assets  and  fair  rental  charges  for  land  may  be  allowed,  provided  that  the  charges  are  approved.    The  value  of  donated  equipment  shall  not  exceed  the  fair  market  value  of  equipment  of  the  same  age  and  condition  at  the  time  of  donation.    Other  Cost  Share:  Other  costs  include  those  donated  or  contributed  that  don’t  fall  under  one  the  previously  defined  cost  types.    Value  assessed  to  donated  other  costs  included  in  the  cost  sharing  or  matching  share  shall  be  reasonable  and  shall  not  exceed  the  fair  market  value  of  the  item  at  the  time  of  the  donation.    Indirect  Cost  Share:  Unrecovered  indirect  costs  may  be  included  as  part  of  cost  sharing  or  matching.    Costs  must  be  consistent  with  the  rates  and  application  methods  used  for  similar  work  in  the  recipient’s  organization.               Rev030414

 

 Instructions  

 • Cost  share  forms  should  be  completed  on  a  quarterly  basis  and  completed  forms  should  be  submitted  

electronically  to  joe.veranese@ncdmm.org  or  mailed  to  the  following  address:    

National  Center  for  Defense  Manufacturing  and  Machining  Attn:  Joe  Veranese  486  Cornell  Road  Suite  2  Blairsville,  PA  15717  

 • Those  organizations  providing  cost  share  are  responsible  for  retaining  all  appropriate  documentation  

records  for  the  cost  share  they  provide  to  the  AMERICA  MAKES  program  including  all  travel  receipts,  invoices,  timesheets  and  other  appropriate  backup  information  for  each  type  of  cost  included  on  the  completed  form.    

• At  the  end  of  the  period  of  performance,  the  participating  organization  completing  the  AMERICA  MAKES  cost  share  form  may  be  required  to  provide  verification  and  validation  for  their  cost  share  information  to  the  Defense  Contract  Audit  Agency  (DCAA)  or  other  cognizant  agency  as  needed  or  required.    

• For  specific  guidelines  regarding  cost  share  associated  with  this  program  please  refer  to  the  Department  of  Defense  Grant  Agreement  Regulations  section  32.23.  

       

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