Funding and

FinancesCaterina Perry

MFSP European Regional Manager

Overview

1. Funding – Step by step process of the DMFS

European Funding application, including anticipated future changes

2. Finances• NPF Accounting Reports• CMFRC Quarterly Statements

Activities & Initiatives for Children and YouthActivities & Initiatives for Children and YouthParent/Caregiver Education & SupportParent/Caregiver Education & SupportEmergency ChildcareEmergency ChildcareEmergency Respite ChildcareEmergency Respite ChildcareCasual ChildcareCasual Childcare

Outreach, information, Outreach, information, support and support and assistance to CF assistance to CF familiesfamilies

Education and PreventionEducation and PreventionSelf-Help GroupsSelf-Help GroupsAssessment and ReferralAssessment and ReferralShort Term Intervention and Short Term Intervention and Crisis SupportCrisis Support

Welcome & Community OrientationWelcome & Community OrientationInformation and ReferralInformation and ReferralEmployment and Education Employment and Education AssistanceAssistancePersonal Growth and DevelopmentPersonal Growth and DevelopmentSecond Language ServicesSecond Language Services

MFSP Program Model

Tri-C CMFRC

•NATO•Neiderheid•Brunssum•Cdn schl teachers

UKCMFRC

•Spread throughout the UK• 92% live > 50 kms from base•Home based empl

SHAPE CMFRC

•Depressed region with high crime rates

SatelliteBrussels

Bagotville, Borden, Calgary, Central Sask, Cold Lake, Comox, Edmonton, Esquimalt, Gagetown, Gander, Goose Bay, Greenwood, Halifax, Kingston, London, Mainland BC,

Meaford, Moncton, Montreal, Moose Jaw, NCR, North Bay, Petawawa, Shilo, St John’s, Suffield, Tinker, Toronto, Trenton, Valcartier, Wainwright,, Winnipeg and Yellowknife

Remote CMFRC

•Germany Turkey Italy Portugal France Denmark Norway Netherlands Poland Estonia Hungary

SatelliteNaples

Colorado Springs, Rome NY, Tyndall, Elmendorf, Whidbey Island

•What makes your location unique?

•What are your challenges?

•What are your needs?

•What has changed in your community?

•What impact is the CMFRC having on the community?

So?

Funding Application Process

1. Review community needs

(demographics, needs surveys, program evaluations and participant feedback)

Previous year’s budget versus actual analysis

Business plan

2. Modifications to business plan

3. Input figures into e-business

Feb/Mar

- families posted previous summer

Sept/Oct

- newly posted in families

E-Business Funding Application

1. Contact Information2. Demographics

• Families and children

3. Community Profile• Distance to CMFRC• Strategic priorities

4. AC Membership5. Community Needs Assessment Plan6. Service Evaluation Plan7. Personnel Cost Worksheet

1. Salary + incremental increase + economic increase + employer costs + handover period

2. FTE = Full Time Equivalent (based on 37.5 hrs per week)

E-Business – Funding Application

1. Management and Administration Section

AC Training

Volunteer Support

Community Forum

Needs Assessments

Evaluation

Bank Charges

1. Personal Development and Community IntegrationWelcome & Community OrientationInformation and ReferralEmployment and Education AssistancePersonal Growth and DevelopmentSecond Language Services

2. Children Youth Development and Parenting SupportActivities & Initiatives for Children and YouthParent/Caregiver Education & SupportEmergency ChildcareEmergency Respite ChildcareCasual Childcare

3. Family Separation and ReunionOutreach, information, support and assistance to CF families

4. Prevention, Support and InterventionEducation and PreventionSelf-Help GroupsAssessment and ReferralShort Term Intervention and Crisis Support

E-Business – Funding Application

1. Personal Development and Community IntegrationWelcome & Community Orientation

Welcome BBQ and BriefingObjectives Met:

1. Family members receive relevant information about their new community2. Opportunities are available for newcomers to connect with members of

the community.4. Family members feel welcomed into their new communities5. Family members transition smoothly from one community to another

-Briefing content

-Marketing details

-Follow ups with families

E-Business – Funding Application

Timelines

Nov 1

Nov 1 Dec 1Oct 1Application complete and locked into ebusiness

Signed by local SCO, Director and AC Chair

Copy of signature page forwarded to MFSP Manager

MFSP Manager prepares ConsolidatedApplication

Signed by CO CFSU(E) on behalf of NMR

Submitted to DMFS Ottawa

Draft application completed on e-business

MFSP Managerreviews and provides comments

Note: AC needs to have reviewed and discussed the application prior to this point

Feb 1Notification of funding received by DMFS

Details provided to CMFRC Directors

Application Review commences

Nov 1

Mar 1Feb 15Service Delivery Agreement complete and locked into ebusiness

Signed by local SCO, Director and AC Chair

Copy of signature page forwarded to MFSP Manager

MFSP Managerreviews and provides comments for SDA

Adjustments made as required

Note: AC needs to have reviewed and discussed the SDA prior to this point

Apr 1First quarterly download received from NPF Accounting

Mar 15MFSP Manager prepares ConsolidatedSDA

Signed by CO CFSU(E) on behalf of NMR

Submitted to DMFS Ottawa

REVIEW PROCESS• Local CMFRC Director• AC and SCO• MFSP Manager• DMFS Field Operations Manager• DMFS compiled committee

– Includes DMFS and non DMFS staff– Includes specialists, ie. Child and Youth

• DMFS DirectorReviewed for:

Changes from previous year Comparison from location to location Year to year comparison Comparison from program to program Value for money Compliance with Parameters for Practice Practicality, reasonableness, and if realistic levels of funding fit with strategic objectives and

reflect current DND priorities Access and validate request variances of over 5%

Changes Anticipated

• Funding Application– Focused on strategic priorities– Focused on changes rather than needs– Future changes:

• Elimination of personnel cost split among program areas

• Less detail

• Service Delivery Agreement – Future changes:

• More detail

Supporting FundsRequiring Separate Applications

• Youth Model Staffing Funds – Public Funds

• Site Specific – Local Public Unit Funds

• European Funds – Local Non Public

• User Fees – Local Non Public

• Local fundraising (for those able) – Local Non Public

Financial Statements

• NPF Monthly Financial Reports

• Quarterly Financial Statements

• Other funds???

SDA is by qtr only

VarianceBudget versus Actual

Quarterly report deadlines

April – June: due July 31

July – September: due October 31

October – December: due January 31

January – March: due May 15

Questions? Comments? Emotional Outbursts?