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Fundamentals, functionalities, and

technical status of ISLA

National workshop on CIM and Computerization for pro-poor and speedy

land administration in Ethiopia

byShewakena Aytenfisu

Land Information Expert

E-mail: shaoa75@yahoo.com

EPLAUA

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Contents

• Fundamentals of ISLA

• System Functionalities

• System security

• Technical status

• Legal matters

• Lesson learned

• Challenges

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Fundamentals of ISLA

• A tool for the Woreda

• One data entry at the source

• Promote Standardization

• Easy access & retrival of information

• Cost reduction of space for storing land records

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Fundamentals …• Facilitate quick and easy updating

• Information becomes more secured

• Multi purpose use of the information

• Promote informed decision

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System Functionalities• User Authentication

−3 categories• Read only … 10• Data clerk … 20• Data confirmation …

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• Registration • Holding identification• Holder particulars• Parcel details• Easement • Rent and/or lease

• Strong Data verification

and validation protocol

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Functionalities…

•Updating transactions

•Transferring holdings

•Transfer a Parcel

•Divide a Parcel

•Merge Parcels (under development)

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Functionalities…

• Data cleaning • Remove a Parcel

• Remove holdings• Reorder Kebele

ID• Jumble Holding

ID up and down• Collapse Parcel

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Functionalities…• Data transfer

− Textual and spatial dataset linked

• Import− Kebelecalc survey

data

• Export− Arcview− KebeleCalc− Excel

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Functionalities…

• Report mining−Search engine

• 6 major criteria

−Different report formats

• List of holders (to sub Kebele level)

• Book of holding printout

• Book of register datasheet

• Parcel history report• Lease, etc

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Functionalities…

•Data storage−Woreda Master DB−Data aggregation at Regional and Zonal level−Backup … running pre-developed database script

•On the PC•On the backup device

BACKUP Database.lnk

Region

DB

ZDB ZDB ZDB

ww w w w w

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System securityWhat Principals?

Principals

Server RoleSQL Server Login

Windows GroupDomain User AccountLocal User Account

UserDatabase RoleApplication Role

SQL ServerSQL Server

DatabaseDatabase

WindowsWindows

SecurablesPermissions

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What Are Securables?

Server RoleSQL Server Login

Windows GroupDomain User AccountLocal User Account

SQL ServerSQL Server

DatabaseDatabase

WindowsWindows

FilesRegistry Keys

Server

Schema

Database

SecurablesPermissions

Principals

UserDatabase RoleApplication Role

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What Are Securable? ...

Device Lock

DatabaseDatabase

WindowsWindows

All I/O ports are blocked

Backup devices secured

SecurablesPermissions

Principals

True crypt

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Technical status

• Reviewed by different External

Consultants−ELTAP (ILS.Inc., 2007)−Infosys Ethiopia plc. (Microsoft licensed

company) concludes• user friendly, (local language and calendar) • efficient, • reliable,

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Technical status…

• Development

Environment−Server side

• Microsoft SQL Server 2003 Enterprise edition

−Client side• Microsoft Visual studio.NET

2003• Power Geez 2003/05• Microsoft Office• Acrobat Reader

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Technical status…

• Production environment−Server side

• Microsoft SQL Server 2005 Express edition

• Freeware• 4GB Capacity

−Client side• Microsoft.Net Framework• Power Geez 2003/05• Microsoft Office• Acrobat Reader

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Technical status…

• Documentation−Proper system development

documentation• ISLA Database definition• ISLA users’ Guide• ISLA Administrators’ Guide• ISLA knowledge base• ISLA security Manual• Each ISLA version report

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Legal matters

• EPLAUA has full ownership (copy

right)• Source code• Software Installation

• Each Woreda will receive Official

declaration from EPLAUA to use ISLA

Info. as official source of the registry

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Lesson learned

• System Development requires longer time

• It Dependably dynamic on system user needs & driven by EPLAUA staff

• Close follow up & support… a key success factor

• Data … the most valuable asset and irreplaceable

• Require continuous & reliable Capacity building

• Implementing gradually as the support capacity improves

• This system introduction experience has shown that you have to pilot, gain experience and build capacity before scaling up

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Challenges

• Virus threat• Frequent fluctuation of power/cut • Work volume of data entry for the first time demands more

skilled labour• No IT infrastructure facilities in the centre

− Server− Network− Internet− Computer laboratory, etc

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