सीएसआईआय-केन्द्रीम खनन एव ंईंधन अनुसधंान ससं्थान (ससपंय)CSIR-CENTRAL INSTITUTE OF MINING & FUEL RESEARCH (CIMFR)

फयवा योड, धनफाद 826015 झायखंड बायतBarwa Road, Dhanbad – 826 015 (Jharkhand), India

Website: www.cimfr.nic.in , E-mail: spo.cimfr@rediffmail.com : 0326-2296030

क्रय निविदा स0ं PUR/NIT-11/SPO/2016-17 ददिांक Date: 20.02.2017

fufonk&vkea=.k /NOTICE INVITING TENDER

funs'kd]lh,lvkbZvkj&flEQj vUrjkZ”V~h; lzksrksa ls vk;kfrr@iquvkZ;kfrr@fu;kZr@ eky&lkexzh dks dLVe ls ys

tkus@NqM+kus ls ysdj mUgsa lh,lvkbZvkj&flEQj ds fofHkUu dsUnzksa rd lqj{kkiw.kZ rjhds ls igqWapkuk vkfn ls lacaf/kr fofHkUu

dk;ksZa gsrq f}&cksyh i)fr ds vk/kkj ij [kqyh fufonk vkeaf=r djrs gSaA / Director, CSIR-CIMFR, Dhanbad invites

sealed tenders, in Two Bid Systems, from the Service Provider dealing with the Customs Clearance, Imports/Exports Handling, International Freight Forwarding, under consolidation/non-consolidation and

Transportation upto final destination of CSIR-CIMFR & its unit for a period of 3 (Three) years.

क्रभ/S

.N. सभससर संख्मा / File No.

सेवा का ब्मौया/ Particulars of Service आिश्यकता/

Requirement

ईएभडी रु0

/EMD –Rs.

ननववदा जभा व तकनीकी ननववदा खोरन े की नतथथ व सभम का वववयण/Date & time of submission of bids & opening of technical bids-

1- CIMFR/PUR/C&F- 14(26)2016

vUrjkZ”V~h; lzksrksa ls vk;kfrr@

iquvkZ;kfrr @fu;kZr@ eky&lkexzh dks

dLVe ls ys tkus@NqM+kus ls ysdj mUgsa

lh,lvkbZvkj& flEQj ds fofHkUu dsUnzksa

rd lqj{kkiw.kZ rjhds ls igqWapkuk vkfn ls

lacaf/kr fofHkUu dk;ksZa gsrq lsokiznkrk dh

fu;qfDr- Appointment of a Service Provider

related to the Customs Clearance, Imports/Re-imports/Exports, Handling, International freight forwarding under Consolidation/ non- Consolidation and Transportation upto Final destination of CSIR-CIMFR & its units.

As detailed

in the

bidding

documents

रु0/Rs. 1,50,000/- भात्र/only

ननववदा जभा कयने की अंनतभ नतथथ व सभम /Last Date &

time for bids submission for the

above items- 15.03.2017/

1:00(IST)अऩयाहन/ p.m.

तकनीकी ननववदा खोरनें की नतथथ व सभम /Date & time for

Opening the Technical bid-

15.03.2017/ 3:00(IST) अऩयाहन

/p.m.

उऩयोक्त भदों के सरए ननववदा कामाारम ननदेशक, सीएसआईआय-ससपंय,फयवा योड ऩरयसय, धनफाद भें जभा की जाएंगी। ननववदा जभा कयन ेकी अंनतभ नतथथ व सभम उनके सभऺ अंककत हैं/ Above tender will has to be submitted in

the office of Director, CSIR-CIMFR, Barwa Road Campus, Dhanbad, PIN-826015, State: Jharkhand. Last Date & time

for bids submission for the above items are mentioned against each item. विस्ततृ वििरण हेतु हमारी िैबसाइट Website: www.cimfr.nic.in का अिऱोकि करें. For details kindly visit to our website: www.cimfr.nic.in S/d

बंडाय एव ंक्रम अथधकायी/Stores & Purchase Officer CSIR-CIMFR

सीएसआईआय-केन्द्रीम खनन एव ंईंधन अनुसधंान ससं्थान (ससपंय)CSIR-CENTRAL INSTITUTE OF MINING & FUEL RESEARCH (CIMFR)

फयवा योड, धनफाद 826015 झायखंड बायतBarwa Road, Dhanbad – 826 015 (Jharkhand), India

Website: www.cimfr.nic.in , E-mail: spo.cimfr@rediffmail.com : 0326-2296030

क्रय निविदा स0ं PUR/NIT-11/SPO/2016-17 ददिांक Date: 20.02.2017

fufonk&vkea=.k NOTICE INVITING TENDER

Director, CSIR-CIMFR invites sealed tenders, in Two Bid Systems, from the service provider dealing with the

customs clearance, imports/exports handling, international freight forwarding under consolidation/non-

consolidation and transportation up to final destination of CSIR-CIMFR & its units for a period of three years.

Item NoParticulars of Service Requirement

EMD in

DD/BG/BC

1. File No.: CIMFR/PUR/C&F-14(26)2016

vUrjkZ”V~h; lzksrksa ls vk;kfrr@ iquvkZ;kfrr @fu;kZr@ eky&lkexzh dks

dLVe ls ys tkus@NqM+kus ls ysdj mUgsa lh,lvkbZvkj& flEQj ds

fofHkUu dsUnzksa rd lqj{kkiw.kZ rjhds ls igqWapkuk vkfn ls lacaf/kr fofHkUu

dk;ksZa gsrq lsokiznkrk dh fu;qfDr- Appointment of a Service Provider

related to the Customs Clearance, Imports/Re-imports/Exports, Handling,

International freight forwarding under Consolidation/ non- Consolidation

and Transportation upto Final destination of CSIR-CIMFR & its units.

As detailed in the

bidding documents

Rs. 1,50,000/-

ननववदा जभा कयने की अंनतभ नतथथ व सभम /Last Date & time for submission- of bids: 15.03.2017/ 1:00(IST)अऩयाहन/ p.m.

तकनीकी ननववदा खोरनें की नतथथ व सभम /Date & time for Opening the Technical bid- 15.03.2017/ 3:00(IST) अऩयाहन /p.m.

Details of the Tender Document is available at www.cimfr.nic.in

1. Interested Bidders may obtain further information from the office of the Stores & Purchase Officer, CSIR-CIMFR ,

Dhanbad, Jharkhand, INDIA.

2. Each complete set of bidding document may be purchased by any interested bidder on submission of a written

application to the above office and upon payment of a non-refundable and non-transferable fee of Rs. 300.00 in the form

of a Demand Draft in favour of The Director, CIMFR, Dhanbad, payable at Dhanbad through any nationalised bank

during office hours on all working days up to 15.03.2017 either in person or by post. Alternatively, the bidding documents

can be downloaded directly from our website www.cimfr.nic.in free of cost. The bids must reach this office on or before

15.03.2017 up to 1:00 P.M. and shall be opened on 15.03.2017 at 3:00 P.M.

3. All bids must be accompanied by a bid security as specified above and must be delivered to the above office at the date

and time indicated above. Bids will be opened on the specified date and time.In the event of the date specified for bid

receipt and opening being declared as a closed holiday for purchaser’s office, the due date for submission of bids and

opening of bids will be the following working day at the appointed time.

4. Bidders are required to submit the tender document along with the requisite information related to their bids in the

prescribed formats given in the tender documents. Additional sheets may be used, if required.

5.The authorized representative of the bidder, who has submitted the bid, can attend the tender opening on the said date

and time in the institute.

6. The Director, CSIR-CIMFR, reserves the right to accept/reject any or all tenders either in part or in full or to split the

order without assigning any reasons thereof.

Sd/-

Stores & Purchase Officer

CSIR-CIMFR

सीएसआईआय-केन्द्रीम खनन एव ंईंधन अनुसधंान ससं्थान (ससपंय)CSIR-CENTRAL INSTITUTE OF MINING & FUEL RESEARCH (CIMFR)

फयवा योड, धनफाद 826015 झायखंड बायतBarwa Road, Dhanbad – 826 015 (Jharkhand), India

Website: www.cimfr.nic.in , E-mail: spo.cimfr@rediffmail.com : 0326-2296030

क्रय निविदा स0ं PUR/NIT-11/SPO/2016-17 ददिांक Date: 20.02.2017

NOTICE INVITING TENDER

Director, CSIR-CIMFR invites sealed tenders, in Two Bid Systems, from the service provider/bidder dealing with

the customs clearance, imports/exports handling, international freight forwarding under consolidation/non-

consolidation and transportation up to final destination of CSIR-CIMFR, Dhanbad & its units for a period of three

years.

I- Scope of Work- The bidder has to under-take all the related services dealing with the customs clearance, imports/exports

handling, international freight forwarding under consolidation/non-consolidation and transportation

up to final destination of CSIR-CIMFR & its units as specified in the CSIR-CIMFR purchase order based

upon the latest INCOTERMS, issued by International Chambers of Commerce, Paris for a period of

three years. The scope of work includes-consolidation and shipment for FCA/FOB/Ex-works

consignments, transit insurance up to CSIR-CIMFR destinations, clearance of consignments from

customs-warehouse and transportation of the same to CSIR-CIMFR and its units for both type of

shipments, i.e., under consolidation and as well non-consolidation /CIF/CIP shipments. The

consignment may arrive/despatch through air /sea/ road/ rail/post courier/parcel etc. Further, to

get the consignments forward safely to the CSIR-CIMFR and its units.

II- CSIR-CIMFR’s Responsibilities- Based upon the timely intimation from the bidder the CSIR-CIMFR will be providing all the necessary

documents, information and contractual support related to custom clearance and freight forwarding of

the consignments.

III- Bidder’s Responsibilities- Complete Monitoring, Supervision and follow-up of the movement of ordered consignment provide timely

information (pre-alert), insurance, facilitating specialized packing, boarding, safe handling, forwarding loading-

unloading, custom & terminal clearance, arrange to carry out the inspection, demurrage free service, warehouse

storage facility, inland transportation, safe delivery of consignment to the CSIR-CIMFR destination, for timely

payment submission of the requisite bills, supporting original vouchers and related documents for the claim.

IV- General Conditions of Contract (GCC) 1. The Price Bids of the technically qualified bidders, meeting the eligibility criteria as stipulated will be opened,

under intimation to the concerned bidders,

2. Complete Monitoring and Supervision of the movement of ordered consignment from the date of Order/LC

and regular feedback on the progress of Shipment to be given to CIMFR. In case the Pre-alert/Advance

Shipping Document is not received before landing of the consignment the delay in clearance will be on the part

of Agent and the amount of demurrage will be recovered from the bill. CIMFR will not pay any demurrage

charges.

3. Since majority of CSIR-CIMFR order are placed on FOB/FCA basis the bidder’s console air freight rates must

be based on FOB/FCA basis that is from shipping port/airport in the exporting country to Kolkata airport/port,

which is closest to CSIR-CIMFR.

4. To provide prompt & timely communication through telephone, Tele-fax and Email etc. information (pre-alert)

regarding dispatches and other relevant Information to CIMFR via E-mail / Fax (Weight/ P.O. No./ No. of

Packages/ Supplier etc./ Type of Cargo (Perishable/ DGR).

5. Maximum consignments are booked from the countries like- the US, the European Union nations, Japan,

Singapore, Hong Kong, China, Australia, Canada, Russia etc. therefore the bidder/freight forwarding agent

should have network of cargo forwarding / consolidating agent in these countries too.

6. To facilitate specialized packing (as required) of all kinds of materials as per the IATA specifications and

international packing standards. The Freight Forwarders charge for the Airfreight charges will be on the basis

of IATA rates which are fixed by IATA.

7. Clearance and Transportation of special projects materials voluminous and heavy packages, dangerous and

hazardous materials including Radioactive Materials

6. Any other service needed regarding consolidation (as required).

7. The Freight Forwarding / Consolidation agent shall ensure that all the Ex-Works / FOB / FCA Consignments

are booked duly insured from the point of handing over of the consignment to the service provider/bidder/our

freight forwarding agent up to CSIR-CIMFR-destination.

8. Any other job in connection with the clearance of goods from Customs and follow–up of cases related to

recovery of any excess Customs duty paid.

9. The successful Bidder will have to give an undertaking that no consignment of CIMFR will be detained /

withheld by them before or after the custom clearance under any circumstances. Even in the case of any

dispute, the consignment shall be cleared by the agent and handed over to CIMFR, Dhanbad, pending the

settlement thereof.

10. The service provider will ensure that correct nomenclature and the HS CLASSIFICATION AS PER EXTANT

ITC/Customs notification is mentioned in the BILL OF ENTRY. The correct product code (HS) verified AND

DUTY FREE ITEMS AS PER Customs Tariff act cleared without duty (CSIR/CIMFR is eligible for

concessional customs duty( VIDE notification CUSTOMS 51/96); on items which otherwise attract duty.

11. Any kind of loss or damage to the consignment from Ware-house of Shipper’s Country to our Ware-house at

destination will be the responsibility of Contractor for recoupment. However, necessary documents on this

account (to be prepared by Contractor) will be signed by us in the capacity of consignee/importer.

12. Bank release order (for consignments against irrevocable letter of credit) will be delivered only after its receipt

from the bank. Custom clearance should be initiated without waiting for bank release order. The Bill of Entry

(B/E) in respect of CIF shipments must be sent to CIMFR within 5 working days of custom clearance.

13. After collection of documents from CIMFR, Dhanbad and Customs clearance of the consignment within free

period, the delivery of the same to CIMFR Stores, Dhanbad and its unit must be made within a maximum

period of 7 days of arrival at the International Airport Kolkata and Delhi/Mumbai/Chennai Airport.

14. The following are some of the important points, for which a tender may be declared as

unresponsive and to be ignored, during the initial scrutiny, if:

(i) The Bid is unsigned.

(ii) The Bidder is not eligible.

(iii) The Bid validity is shorter than the required period.

(iv) The tenderer has not agreed to essential qualification and eligibility criteria conditions

incorporated in the tender.

(v) The tenderer has submitted conditional tender.

(vi) The required information is not submitted in the prescribed forms.

V- Special Conditions of Contract (SCC) 1. Clearance of consignments from or Customs at Kolkata and to be delivered at the Stores Section, CIMFR, Barwa

Road, CIMFR, Digwadih Campus, Dhanbad and its four units with following addresses-

(i) CSIR- CIMFR Regional Centre, CBRI Campus, Roorkee – 247 667, (Uttrakhand)

(ii) CSIR- CIMFR Regional Centre, 3rd

Floor, MECL Building, Dr. Ambedker Bhawan. Seminary Hills,

Nagpur- 440 006 & CSIR- CIMFR Regional Centre,17/C, Telenkhedi Area, Civil Line, Nagpur- 440

001,(Maharashtra)

(iii) CSIR- CIMFR Regional Centre, 27, Kholi Chowk, Post Box No.41, Bilaspur- 495 (Chhattisgarh) and

(iv) CSIR- CIMFR Regional Centre, P.O.- Namkum, Ranchi-834 010 (Jharkhand)

2. Bidder has to ensure the safe Custody of the Consignment Clearance is the Responsibility of the Bidder until it is

delivered to Stores Section of CIMFR, Dhanbad as well as its four units.

3. The bidder has to ensure that by giving timely intimation he should collect all documents related to Imports/Exports/re-

import from the Store & Purchase Officer, Purchase Section, CIMFR, Dhanbad. CIMFR will not pay any demurrage

charges.

4. The bidder has to undertake all legal and valid procedure for Custom clearance of the consignment including all the

stages of clearance.

5. The bidder will be required to obtain Non-delivery certificate/short landing certificate in the case of materials are short

delivered by IAAI, or other airlines and lodging of claims with them immediately on behalf of CSIR-CIMFR, and

arranging insurance survey at Airport/IAAI in case of damages to the consignment.

6. Customs Clearance of Post Parcels from Foreign Post Office/currier services and delivery to CIMFR, Dhanbad and its

units.

7. In case of delicate/sophisticated/ perishable items are forwarded by the overseas supplier, the bidder/freight forwarder

or his representative will ensure its safe and export worthy packing to avoid damage during transit.

8. The perishable consignment should be cleared within 24 hours from the date of its arrival.

9. The Freight Forwarding / Consolidation agent shall ensure that all the Ex-Works / FOB / FCA Consignments are

booked and duly insured from the point of handing over of the consignment to the service provider/bidder/our freight

forwarding agent up to CSIR-CIMFR-destination as specified in our award letter/purchase order under Open-

Insurance-Policy managed by the agent themselves including the Consignments booked on Ex-Works basis. It means

that the complete processing on account of the Insurance irrespective of any consignment is to be taken care by the

Freight Forwarding/ Consolidation Agent and the charges to this account is to be billed to CSIR-CIMFR, Dhanbad, for

payment as per actual and by submitting the requisite bills/ supporting documents.

10. The Bidder may be required to carry out or arrange to carry out the inspection of the ordered material at the

country/port of shipment or supplier’s premises on behalf of CSIR-CIMFR, if required in certain cases.

11. Customs clearance of imported consignments from International Ports at Kolkata and Mumbai/ Chennai/Delhi, Foreign

Post Office/currier services and filling of BOE for CIMFR imported Shipments;

12. The clearance of precious and delicate type of equipments, Instruments and other special type of materials, including

Perishable chemicals, dangerous goods (DGR) and ODC shipments.

13. Export/re-import of equipments for-

(a) Repairs.

(b) Replacement

(c) Up gradation

(d) Calibration

(e) Rejected items to be sent back

All procedural formalities for these Exports/re-import types of cases with Customs will be required to be done by the

bidder.

14. Bidder shall quote their rate in the proforma prescribed at Annexure-A & B.

15. The Bidder must have its own arrangements of warehousing, Insurance, custom clearance, pick-up and delivery by road

within the country and also in the exporting country. Bidder has to indicate these facilities in his bid along with the

supporting documents of these facilities in India. The same will also be considered while evaluating the tenders.

16. Only statutory charges on Air freight/ Sea Freight will be paid at actuals. Statutory Charges are charges levied by

Airline/ Airport Authority/Shipping Corporation/Seaport Authority or Government in their Sovereign Capacity.

17. Fulfilling all the conditions with documentary evidences as stated in eligibility criteria below of this tender document.

VI- Essential Qualifications & Eligibility Criteria

1. Quotations of only those Bidders who fulfil the Eligibility Criteria as mentioned below shall be considered for comparison

and necessary documents in this regard must also be enclosed with the quotation in the Technical Bid, failing which the bid

shall be treated as non-responsive bids and will not be considered for evaluation-

The Bidder should enclose the following documents/certificate as a proof in their technical bid-

(1)- Valid License as Freight Forwarder/ Consolidation Agent,

(2)- Valid License for Agency of Customs Clearance (CHA) in its own name (single name),

(3)- Registered with Customs at Kolkata and New Delhi/Mumbai/Chennai,

(4)- Valid TIN

(5)- Valid PAN number.

(6)-Service Tax registration certificate

(7)- Balance sheet for last three years (showing the requisite turn over as stated under clause-VI (7).

(8)-Copies of recent past five Service Contracts awarded for the last three years issued by CSIR Labs/Institutes/Govt

Orgs/PSUs/Academic orgs/universities

(9) Customer Satisfactory Performance Certificates

(10)-Client list with address and contact details

(11)-Registration certificate of IATA/FIATA.

(12)- Possession of MTO (multi model transport operator) certificate/registration, registration certificate issued by

Ministry of Shipping, Road Transport & high way etc.

2. The Bidder or its foreign Collaborators/Partners should be registered member of IATA & FIATA.

3. The Bidder should be certified under IS/ISO 9001 (2000) as certification of quality system.

4. The Bidder should enclose the copies of five Service Contracts awarded to them in last three years along with users‟

satisfaction certificates issued by CSIR Labs/Institutes/Govt Orgs/PSUs/Academic orgs./universities Documentary evidences

about satisfactory completion of the work Certified by the Client must also be enclosed along with their complete mailing

addresses and telephone numbers.

5. The Bidder, in the schedule of rates should offer a single standard/flat discount on IATA rates, which should be

in „Percentage‟ only, applicable for all countries and all weight slabs. The offers of the Bidders will be evaluated

on the basis of the percentage of discount and not on individual rates for weight slabs. Offers/bids with discounts

subject to any conditions imposed by the bidder or in any other format will be rejected.

6. The weight for the purpose of clearance from airport will be the “Chargeable Weight” of the consignment.

7. Balance sheet of the bidder for previous three years must be enclosed duly certified by a authorised/registered chartered

accountant evidencing turn-over, minimum turnover of Rs. 5,00,00,000/- (Rs. five Crore) per year.

8. The Bidder must submit EMD (Bid Security) of Rs.1,50,000.00 (Rs. One lakh and Fifty thousand) in the form of Bank

Guarantee of scheduled/ nationalized bank along with the technical bid in favour of Director, CIMFR, Dhanbad and valid

for Minimum 45 Days after the BID VALIDITY period. No interest would be paid on EMD. (EMD format is at Annexure-C)

9. The Bid validity should be for a minimum period of 180 days from the date of opening.

10. The successful bidder shall handle sophisticated and valuable consignment; hence the successful bidder shall

have to furnish an unconditional fidelity guarantee bond for an amount of Rs.10.00 Lakhs (Rupees Ten Lakhc

only) in favour of Director, CSIR-CIMFR, Dhanbad to safeguard the interest of CSIR-CIMFR in the event of

any loss to CSIR-CIMFR due to any act of omission and commission by the successful bidder.

11. The successful bidder has to submit the Performance Bank Guarantee (PBG) issued by a nationalised bank for an amount of

Rs. 5 lakhs (Rs. Five lakhs) for a period of 38 months from date of effecting contract.

12. The successful bidder has to undertake the custom duty charges up to Rs. 2 lakhs (Rs. Two lakhs) in each case beyond that he

will seek an advance from the CSIR-CIMFR for this purpose, and the same will be reflected and adjusted accordingly in the

bills.

13. Delivery Order (DO) charges on consignment coming under own console shall not be paid. DO charges for other

consolidation will be paid at actual.

15. An affidavit by the Bidder that is not be a Suspended or Blacklisted by any Govt. Organization/. An undertaking to this

effect must be submitted by the Bidder that its business has neither been Suspended or Blacklisted by any of the CSIR

Labs/Institutes/Govt Orgs./PSUs/Academic orgs./universities as on the date of bidding.

16. Hand written and unsigned Bid/Bids would be summarily rejected.

VII- Criteria for bid evaluation

1. In case of any techno-commercial clarification sought by the purchaser for arriving at the clear position, the bidder will

provide the same without altering his price bid.

2. After fulfilling the technical parameters and other bid requirements, the price bids would be opened under intimation to

the technically qualified bidders only.

3. The price bid evaluation will be done on basis of highest discount quoting (HQ-1) firm for the rates in

Annexure-A and the lowest offering rate (LQ-1) quoting firm for rates in Annexure-B.

In case there is no single firm found offering HQ-1 and LQ-1, in that case the firm offering highest discount for

Annexure-A rates will be called for negotiation for arriving at the suitable rate for the Annexure-B rates.

VIII- Price Bid (to be submitted in a separate envelope)

The Director

Central Institute of Mining & Fuel Research

P.O.DHANBAD, DISTT: DHANBAD

PIN - 826015, Jharkhand, INDIA

Tender Reference No:

File reference No:

Subject : Price Bid for____________.

Sir,

Having examined the bidding documents and having submitted the technical bid for the same, we, the undersigned, hereby

submit the Financial Bid for providing the services as per the NIT requirements and in conformity with the said bidding

documents.

We hereby offer to provide the Services as specified in your NIT at the prices and rates mentioned in the Financial Bid.

We do hereby undertake that, in the event of acceptance of our bid, the provision of the Services shall be made as stipulated in

the the Bid document and that we shall perform all the services indicated in the bid document.

The prices quoted are inclusive of all charges including installation and commissioning charges in the Central Institute of Mining

& Fuel Research Institute, Dhanbad or its units.

We enclose herewith the complete Financial Bid in the prescribed tender format as per your requirement. This includes:

(1) Financial Bid Letter

(2) Price Schedule- (i) Price Schedule for Goods being offered from ABROAD

(ii) Price Schedule for Goods being offered within INDIA

(3) Statement for deviations from financial terms and conditions.

We agree to abide by our offer for a period of One Hundred Eighty (180) days from the date fixed for opening of the bid

documents and that we shall remain bound by a communication of acceptance within that time.

We have carefully read and understood the terms and condition of the bid document and we do hereby undertake to supply as per

these terms and conditions. The Financial Deviation are only those mentioned in the statement of deviation from financial terms

and conditions.

We do hereby undertake, that until a formal work order is prepared and executed, this bid, together with your written acceptance

thereof and placement of letter of intent awarding the work order, shall constitute a binding contract between us.

1. Bidder’s Legal Name [insert Bidder’s legal name]

2. In case of JV, legal name of each party: [insert legal name of each party in JV]

3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of

Registration]

4. Bidder’s Year of Registration: [insert Bidder’s year of registration]

5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of

registration]

All corrections/deletions should invariably be duly attested by the person authorized to sign the bid

document).

Dated this day of___________ Signature of Bidder

Details of enclosures Full Address:

Telephone No.

Telegraphic Address:

E-mail:

COMPANY SEAL

1. Single discount Rate should be quoted in % (percentage) on IATA rates for import/re-import clearance -

(ANNEXURE-A) (1) console consignments/Ex-Works/FOB/FCA

(2) other than console consignments CIF/CIP

2. Single consolidated charges including the agency commission, consignment handling at custom‟s premises and

its onward transportation to the CSIR-CIMFR, Dhanbad and its units as indicated under point-1 of SCC.

(ANNEXURE-B)

Necessary formats (in Annexure) Single discount Rate should be quoted in % (percentage) on IATA rates for import/re-import clearance -

(ANNEXURE-A) (3) console consignments/Ex-Works/FOB/FCA

(4) other than console consignments CIF/CIP

Single consolidated charges including the agency commission, consignment handling at custom‟s premises and

its onward transportation to the CSIR-CIMFR, Dhanbad and its units as indicated under point-1 of SCC.

(ANNEXURE-B)

ANNEXURE-A

Single discount Rate should be quoted in % (percentage) on

IATA rates for import/re-import clearance (Chargeable

weight only will be base weight for all calculation Purpose) (A) As per IATA rates (Copy to be enclosed) %age

discount on this to be specified (in console) In number- in words-

(B) Rate for non-console In numbers- In words-

ANNEXURE-B

Single consolidated charges including the agency

commission, consignment handling at custom‟s premises

and its onward transportation to the CSIR-CIMFR,

Dhanbad and its units (Chargeable weight only will be base

weight for all calculation Purpose) as under-

(1)CSIR- CIMFR Regional Centre, CBRI Campus, Roorkee

– 247 667, (Uttrakhand)

In number-

in words-

(2)CSIR- CIMFR Regional Centre, 3rd

Floor, MECL

Building, Dr. Ambedker Bhawan. Seminary Hills, Nagpur-

440 006 & CSIR- CIMFR Regional Centre,17/C, Telenkhedi

Area, Civil Line, Nagpur- 440 001,(Maharashtra)

In numbers-

In words-

(3)CSIR- CIMFR Regional Centre, 27, Kholi Chowk, Post

Box No.41, Bilaspur- 495 (Chhattisgarh In number-

in words-

(4)CSIR- CIMFR Regional Centre, P.O.- Namkum, Ranchi-

834 010 (Jharkhand)

In number-

in words-

(5)CSIR- CIMFR, Digwadih Campus, P.O FRI, Dhanbad-

828108 (Jharkhand)

In number-

in words-

(6)CSIR- CIMFR, Headquarter, Barwa Road, P.O. CMRI,

Dhanbad- 826015 (Jharkhand)

In number-

in words-

ANNEXURE-C

BID SECURITY /ERNEST MONEY DEPOSIT (EMD) FORM

Whereas _M/S______________________________________(hereinafter called the tenderer”)

has submitted their offer dated _____________ for the supply of ___________________________________

(hereinafter called the tender”)

Against the purchaser’s tender enquiry No._________________________________

KNOW ALL MEN by these presents that WE _________________of ____________________________ having our

registered office at ___________________are bound unto _____________________(hereinafter called the

“Purchaser”)

In the sum of ----------------------------------------------------------------------------------------

For which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns

by these presents. Sealed with the

Common Seal of the said Bank this ______________day of ____________20__________.

THE CONDITIONS OF THIS OBLIGATION ARE:

1.(a) If the tenderer withdraws or amends, impairs or derogates from the Tender in any respect within the period of

validity of this tender.

(b) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its

validity:-

2. (a) If the tenderer fails to furnish the Performance Security for the due Performance of the contract.

(b)Fails or refuses to accept/execute the contract.

WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the

Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount

claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition

or conditions. This guarantee will remain in force up to and including 45 days after the period of tender validity and

any demand in respect thereof should reach the Bank not later than the above date.

_______________________

(Signature of the authorized officer of the Bank)

Name and designation of the officer

Seal, name & address of the Bank and address of the Branch