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Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Have You Ever Made a Plan?
Have you ever had to change that plan?
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Have You Ever Made a Presort?
Have you every had to make a change to that presort?
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
The Easy and Efficient way
Utilizing Mail.dat is the easiest and most efficient way to update and edit the information about your presort so it reflects the realities of what you are actually mailing.
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Obstacles you face today
Do you rerun your presort due to last minute changes or other circumstances?
Are you able to process partial mailings?
Do you pay for pieces that you didn’t actually mail?
Mail.dat offers solutions!
Partial mailings
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Agenda
What is Mail.dat®?
What is Mail.dat used for?
Benefits from using Mail.dat
How do I use Mail.dat?
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
What is Mail.dat®?
Industry standard file for mailing information, set by the IDEAlliance®
- Output from the presort process
- Summarizes all the information pertaining to each specific mailing
- The ONLY electronic mailing information accepted by the
United States Postal Service®
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
What is Mail.dat®?
A database that summarizes all of the information pertaining to a specific mailing.
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Mail.dat® enables electronic processing
Accurate USPS documentation Access & storage of mailing data Speedy mail acceptance and verification Improved postage data management Faster postage calculation & payment Enhanced transportation planning
Greatly reduce or eliminate paper documentation
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Who benefits from Mail.dat®?
300+ mail service provider companies Mail owners List processors Logistics / shipping companies Lettershops & Print/Mailers The U.S. Postal Service®
Industry Collaboration Standard is Key
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
PRESORT software – the focus is on ADDRESSES
Address verification Address management
(Move updates, ACS, etc.) Address standardization Application of USPS regulations to sort Address de-dupe (remove duplicates) Sortation level qualification of mail (carrier route,
etc.) Presort mailing data output to Mail.dat format
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Mail.Dat– the focus is on MAILING
Never touches address data – only the mailing data
Benefits that cannot be achieved with Presort Software alone: Mailing statement creation/retention flexibility Mailing-specific paperwork (matching each day’s mailing) Ability to update piece weight and ad percentage as final Transportation and Drop Ship discount optimization
(without changing production values or “breaking” the original presort) Simplified mail verification and acceptance by the USPS
(with many options) Enhanced relationship with USPS (standardized documentation) USPS optional service support (Confirm, PostalOne!, FAST) Retained mailing data for reporting, both internal and external
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Getting Started with Mail.dat® files
Your presort system may already have capability to produce Mail.dat files
Invest in Mail.dat software - that enables you to edit Mail.dat files
- that enables you to communicate mailing information via Mail.dat
- that can grow with your needs
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Make post-presort changes with Mail.dat®
Merge files from multiple jobs Process partial mailing Make last minute changes easy
to manage Generate accurate postage documentation Utilize data for reporting
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Combine Mail.dat files from multiple jobs and:
- Manage production- Produce consolidated
documentation - Co-palletize across multiple
jobs
Job 1 _
Job 2 _
Job 3 _
Job 4
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Process partial mailings
Manage multiple piece weight mailings
Gain flexibility
Partial mailings
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Produce accurate statements Make last minute changes Reduce discrepancies Gain faster USPS® acceptance Participate in advanced USPS®
Programs
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Account for Spoiled Pieces Edit Mail.dat to remove spoilage
from your final statements and pay only for pieces that were actually mailed
Adjust postal documentation by manifesting spoilage
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Mail.dat®: account for spoilage
“Mail.dat has assisted Alltel in saving approximately $175,000 annually in postage by providing a standard format for exchanging postal data between our systems to accurately account for pieces spoiled during production.”
John CarterGeneral Manager, Alltel Output Processing
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Exchange information with mailers and transportation companies
Reduce paperwork and paperwork storage
Exchange information with the USPS®
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Save with drop-shipping & transportation planning
- Optimize drop-ship discounts- Make entry points changes in- Provide freight billing reports- Use the data to get
comprehensive freight cost savings analysis
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
PostalOne!® – Mail.dat®
Transmit Mail.dat files electronically to USPS®
Centralize online account management Automate drop shipment scheduling via FAST Accurately track your jobs Gain accountability for all participants Promote quality control and efficiency
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
PostalOne!® Web Services – Mail.dat®
Online information of your mailing activities:
- Mailings - Postage info
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
PostalOne!® Web Services – FAST
Automate your drop-shipping with PostalOne!’s FAST system
- Save time by scheduling your drop-ship appointments electronically
- Improve induction process and
facility access- Receive automatic tracking of
appointments
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Benefits of Mail.dat®
Printing Comp
Facilitates Communication Between:
Transportation
Management
Customer Service
Your Clients
Postal Service
Accounting Mail.dat
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Post-Presort Changes
Split & Merge Mlngs
Com-mingle Presorts
Manifest Mailings
Save Doc. Print & Ship Costs
Reduce Paper & Storage Costs
Speed Accep-tance
Use PostalOne!®
Drop-Shipping
Speed Delivery Save $$
First-Class™ X X X X X X X X
Benefits by Class of Mail
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Post-Presort Changes
Split & Merge Mlngs
Com-mingle Presorts
Manifest Mailings
Save Doc. Print & Ship Costs
Reduce Paper & Storage Costs
Speed Accep-tance
Use PostalOne!®
Drop-Shipping
Speed Delivery Save $$
First-Class™ X X X X X X X X
Periodicals X X X X X X X X X
Benefits by Class of Mail
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Post-Presort Changes
Split & Merge Mlngs
Com-mingle Presorts
Manifest Mailings
Save Doc. Print & Ship Costs
Reduce Paper & Storage Costs
Speed Accep-tance
Use PostalOne!®
Drop-Shipping
Speed Delivery Save $$
First-Class™ X X X X X X X X
Periodicals X X X X X X X X X
Standard Mail™ X X X X X X X X X X
Benefits by Class of Mail
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Post-Presort Changes
Split & Merge Mlngs Com-
mingle Presorts
Manifest Mailings
Save Doc. Print & Ship Costs
Reduce Paper & Storage Costs
Speed Accep-tance
Use PostalOne!®
Drop-Shipping
Speed Delivery Save $$
First-Class™ X X X X X X X X
Periodicals X X X X X X X X X
Standard Mail™ X X X X X X X X X X
Package Services
X X X X X X X X X X
Benefits by Class of Mail
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Make post-presort changes with Mail.dat® & Post-Presort Software
Mail.dat provides the information you need to perform these functions, but you need a Post-Presort software to execute them.
PresortSoftware
Mail.dat Post-Presort
Software: DAT-MAIL
Quality Control Data Management
Profitability
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Make post-presort changes with Mail.dat® & Post-Presort Software
Invest in post-presort software, DAT-MAIL:
- Mail.dat files, when paired with software that reads and manages these files, will easily transmit mail production & postage information that the files contain- Post-presort specializes in complete management and flexibility of your mailing data- Post-presort takes your operation to the next level, enabling you to manage your postal documentation in a way not possible with only presort software
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Mail.dat®: Time Savings Support Growth
“Six years ago, DIS Direct was processing 25 million pieces annually and now we’re doing over 700 million! Without Mail.dat, we couldn’t make our statements fast enough to keep up with our growing client base or to secure this tremendous amount of new business.”
Gene Kryczka, Sr., Executive VP, Postal Affairs & Marketing, DIS Direct
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Go beyond Presort with Mail.dat®
PresortSoftware
MLOCR
Mail.datPost-Presort
Software:DAT-MAIL
Electronic postal statements toUSPS® PostalOne! for faster verification
Exchange data & reports with in-house, end-users & clients
Edit Mail.dat to reflect actual mailings
Process partial jobs
Merge multiple mailings from various sources
Eliminate spoiled pieces
Improve postal data maintenance
Smart Postal Solutionswww.windowbook.com
1-800-370-2410
Mail.dat®
Now is the time to streamline your mailing operation and profit with Mail.dat.
Contact [email protected] for more information on Mail.dat and DAT-MAIL.
Thank you!
J. Jeffery [email protected]