Upload
linh-nguyeenx
View
224
Download
0
Embed Size (px)
Citation preview
8/14/2019 FSA A1 Group sua.doc
1/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
Table of contents
1
8/14/2019 FSA A1 Group sua.doc
2/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
Introduction
AC Company operates in purchasing and selling processed fish and meet, and fresh
vegetables and fruits. There are three store of AC in Dong Da, Hai Ba Trung and HoanKiem
districts. Accounting system of AC includes cash ledger, creditor ledger, debtor ledger,
inventories ledger and others relevant ledger. Company applies straight line method to
calculate depreciation at 1! of total asset and "#"$ method to calculate cost of goods sold.
%rofit is calculated based on recorded revenue and record cost of goods sold. AC issued
provision policy &hich price of goods &ill be reduced &hen 'uality is degraded and generally
reduced &hen (ept more than three days.
%urchase is conducted by purchase department based on notice from stores. "oodstuff is
delivered from AC to stores and counted by transporter. Cash received from stores is collected
by AC cashier in the ne)t day &hile cash record is sent to AC accountant at the end of
&or(ing day. After that, AC accountant compare inventories sold &ith cash received by AC
cashier.
The report &ill provide the information about purpose and use of different accounting records,
importance of fundamental accounting concepts and ho& AC apply the. *oreover, it &ill givethe factors &hich influence the nature and structure of accounting systems. "inally, the report
sho& AC business and fraud &hich company might have and evaluated AC control systems in
order to suggest the suitable methods to detect and prevent business ris(s.
+
8/14/2019 FSA A1 Group sua.doc
3/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
A. Explain the purpose and use of different accounting records relates to
purchase and keeping inventories
All transactions done in business are recorded in the double boo((eeping &hich is considered
as an accounting method. #t is useful tool for all companies, not only small, medium but also
large companies. AC foodstuff trading company is not an e)ception.
The meaning of doubleentry must be understood first. #f there is any certain business
transaction bet&een AC company and a customer -*inh, for e)ample, it is recorded t&ice in
debit side and credit side &ithin the specific account relates to *inh. Debit side is on the left
and credit side is on the right. Due to the nature of the AC Company &hich operates in
purchasing and selling processed fish and meat, fresh vegetables and fruits, in order to record
their business transactions relates to purchase and (eeping inventories, different accounting
records need applying are purchase day boo(, purchase /ournal, purchase ledger, inventories
ledgers, inventories subsidiary ledgers. 0ach of these boo(s has different uses and purposes
&hich &ill be presented belo&.
1. Purchase day book and Purchase Journal
%urchase day boo( is used for recording daily purchase orders on credit of fish, meat,
vegetables, fruits of AC company and the purchase invoices &ith those food received to
compare &hether it match to each other. Besides, the net amount of each invoice is calculated
and recorded in the purchase day boo( &ith specific headers. Theirs total sum &ill be posted
to the purchase ledger &ee(ly. #f there is any transaction &hich is nonroutine in nature such
as purchase of fi)ed assets or correction of errors, it records in purchase /ournal &hich is one
of the important boo(s for AC company. Because errors may affect to the business of the
company, recording in purchase /ournal helps cler( have clear vie& about &here the errors
and minimie ris(s. Also, recording errors in different boo( li(e purchase /ournal, not in
purchase day boo( helps the boo( clearer and more convenient for AC cler(s to chec( it.
2. Purchase edger
%urchase ledger is used to record all the information from purchase invoice and credit notes
&hich received by accounts department from suppliers. The purchase ledger cler(s &ill match
the purchase invoices, credit notes &ith relevant received notes -234 &hich are re'uired to
5
8/14/2019 FSA A1 Group sua.doc
4/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
see before paying suppliers6 invoice. 234 is used to record a receipt of goods, store staff
chec(s it in terms of 'uality and 'uantity of meat, fish, vegetables. #n addition, purchase
ledger is to compare &ith the suppliers6 statements are received in order to ensure the balance
of debit and credit. Also, the balances of purchase ledger are computed and produced by the
AC cler( monthly.
!. Inventories edger and Inventories "ubsidiary edger
AC inventories ledger is used to record all four types of inventories such as processed fish,
processed meat, vegetables, and fruits &hich means those inventories are recorded in one
boo(, called inventories ledger. #n order to control each type of inventory better, the inventory
subsidiary ledger is used &hich means each type of product is recorded in each inventory
subsidiary ledger7 fish is recorded in fish inventory subsidiary ledger, processed meat is
recorded in processed meat inventory subsidiary ledger, vegetables is recorded in vegetables
inventory subsidiary ledger, and fruits is recorded in fruits inventory subsidiary ledger. The
number of fish, meat, vegetables, and fruits received by suppliers and deliver to AC1, AC+,
and AC5 are recorded in detail.
At the end of the day, the inventories are chec( to compare the in and out of products. The
fish, meat, vegetables, fruits inventory subsidiary ledger are recorded in AC inventories ledger
&ee(ly or monthly. By this &ay, it is convenient for AC store(eeper to chec( the information
of AC inventories to control, and &hen need to inform and re'uire the purchasing department
to purchase more foodstuffs in order to supply three stores in time and avoid delaying delivery
products or products shortage for three stores to serve customers best and it also minimie the
bad effects for AC company as a &hole. According to the case, 8processed foodstuff &hich
approaches their e)pired dates and fresh vegetables and groceries &hich have been (ept more
than 5 days are sub/ected to be reduced in their prices.9 Thus, it is important to chec(
inventories of foodstuff to ensure the e)piry date of products, and then AC can sell them first
in order to avoid the out of date. 0specially AC cler(s should follo&s vegetables and fruits
inventory subsidiary ledger to chec( the time received from suppliers to sell them to avoid
over5day products &hich lead to the reduction in prices, thus affect to the revenue of the
company.
:
8/14/2019 FSA A1 Group sua.doc
5/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
;nderstanding the purpose and use of different accounting records for AC company as
e)plained above, AC managers and cler(s can control the purchasing and inventories of AC
&ell. Besides, the fundamental accounting concepts of AC company is one of the important
factors &ill be presented in the ne)t part.
#. The $eaning and the i$portance of the funda$ental accounting
concepts of A% %o$pany
Accounting standards, called "3
8/14/2019 FSA A1 Group sua.doc
6/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
#n the case of AC Company, there is one obvious evidence that can sho& the company has
used 2oing concern concept in accounting &or(s. This is AC Company applies the straight
line method to calculate depreciation. The depreciation rate is 1! for all fi)ed assets. The
yearly reduction in the cost of the asset is called depreciation. As the asset has an estimated
useful life, it is normal to gradually &rite off the cost of the asset over the time of its useful
life. This helps to ensure that as the asset physically or operationally deteriorates, its cost in
the accounting records is also reduced to reflect the physical or operational deterioration.
;sing going concern concept, AC implies that it &ill continue its operations and so the assets
&ill live out their full years in use. #n this case, a depreciation charge at the rate of 1! &ill
be made each year, and the value of the assets &ill be reduced each year by the amount of
yearly depreciation. According to this, AC Company intends to run the business in the
foreseeable future surely.
2. Accruals or $atching'
8The accruals concept states that in computing profit, revenue earned must be matched
against the e)penditure incurred in earning it.9
This concept is very important in operations of any companies, especially in accounting
&or(s. The errors or differences in record and calculation &ill lead to incorrect results and
then, the items in the balance sheet cannot be valued. 0specially, AC Company has three
stores, the records of revenue and e)penses must be matched highly.
Concretely, in the AC Company6s situation, profit is calculated based on recorded revenue
and recorded cost of goods sold. 3evenue is recorded &hen money is received. Together &ith
recording revenue from a sale, AC6s accountant calculates and records cost of goods sold
based on "#"$ -first in first out method. #t means that cost of goods sold is only calculated
&hen revenue from a sale is recorded. This &ill ensure the relevance bet&een revenue earned
and cost incurred.
!. %onsistency'
The consistency concept states that in preparing accounts consistency should be observed in
t&o respects7 -a similar items &ithin a single set of accounts should be given similar
accounting treatment? -b the same treatment should be applied from one period to another in
@
8/14/2019 FSA A1 Group sua.doc
7/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
accounting for similar items. This enables valid comparisons to be made from one period to
the ne)t.
The consistency concept helps the company operate uniformly. Hence, accounting &or(s canbe implemented and monitored easily. This facilitates for high accuracy and efficiency of
accounting system.
8/14/2019 FSA A1 Group sua.doc
8/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
%. The factors )hich influence the nature and structure of accounting
syste$s of A%
1. #usiness si*e and structure'
AC foodstuff trading company operates in purchasing and selling processed fish, meat, fresh
vegetables and fruits. The company has 5 stores in Dong Da, Hai Ba Trung and HoanKiem
Districts.#t can be considered as a small enterprise. ith this sie, there &on6t be a huge
number of transactions every day. The nature and structure of the accounting system doesn6t
have to be very comple). Thus, it &ill be easily conducted and managed by the company6s
accounting department.
#n term of business6s structure, AC Company has a very clear structure and is departed by
functions. There are three departments in the company7 %urchasing department -in charge of
conducting every purchases base on plan and notices from company6s stores, Accounting
department -in charge of financial stuffs and Delivering department -responsible for
delivering goods to stores and to customers. ith this clear and specialied structure, each
department in the company can concentrate in their tas( to achieve the best result. #t also
brings the company many advantages in conducting and managing its accounting system."irst of all, it is very easy for the Accounting department to collect data about company6s
purchases because there is a %urchasing department &ho conduct all the purchases.
8/14/2019 FSA A1 Group sua.doc
9/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
depended on the accounting department. #f the accounting department does their &or( &ell,
the accounting system &ill provide accurate output and vice versa.
2. %o$pany+s financial policies
The financial policies that decided by the management also influence the accounting system
of AC Company in many &ays. "irstly, purchases are fist recorded in %urchase Eournal then
recorded in #nventories Fedgers and #nventories
8/14/2019 FSA A1 Group sua.doc
10/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
,. Identify the co$ponents of business risks
There are three types of business ris(s &hich every company might meet, i.e. operational ris(,
financial ris( and compliance ris(.
1. -perating risk
$perating ris( can be defined as the chances of errors or mista(es being made &ithin the
operations of the business. The first ris( occurs for AC companyis that suppliers sometimes
cannot deliver goods to AC &hen the company needs. There is no authority is re'uired for the
inventory re'uisition. The re'uisition might not be ade'uate.
8/14/2019 FSA A1 Group sua.doc
11/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
directly ma(e the accidences, the drivers might be sued, it influences on AC company6s
prestige, not only the drivers but also the company have to compensate for the accident the
made. #n addition, if there is a case that the drivers violate the traffic la&, drivers &ill be fined
for money. #t seems that it does not affect to the revenue of the company because drivers are
the one &ho bear the money fined. 4evertheless, that violation may lead to the late
transportation to AC &arehouses that might affect to the goods 'uality, and the late deliveries
to three AC stores.
Fast but not least, there is another operating ris( raised from AC &arehouses is that fire. #f fire
occurs unfortunately in the company, it &ill lead not only foodstuff but also the &arehouses
are destroyed. Thus, this affect directly to the revenue of the company.
The control of operating ris(s should be considered carefully in AC company to minimie
those ris(s presented above. The AC store(eeper should pay attention more about the
inventories, chec( &hich products need to sell first to avoid the reduction in price and spoiled
products. Besides, for the distribution process, the company should buy insurance for cars,
vans, and drivers to minimie ris(s. #t is necessary for the company to issue strict policies and
raise a&areness of AC transporters to prevent the carelessness of drivers. #n addition, AC
should e'uip more fire prevention systems, train employees ho& to deal &ith them in
emergency situations. #t is decisive factor for the company to minimie ris(s from fire and
protect &arehouses and goods better.
2. inancial risk
Due to the chance of collusion bet&een accountant and supplier of utilities, the ris(s of
incorrect utilities payment might occur. Besides, money form store does not be collected in
time? it is used for personal purposes, or at &orst, the money is misappropriated. Besides, &ith
fresh food and vegetables, the using date is short, especially for vegetables and fruits &hich
may be spoiled 'uic(ly after fe& days. Therefore, if the company can not sell them 'uic(ly or
out of date, it might be unused &hich affect to the profit of the company.
Besides, &hen the company &ants to e)pand business, need more capital to run business, or in
any time the company has to loan money from ban(s, the ris( of the company might meet
based on the interest rate. hen loaning from ban(s, AC has to pay interests. AC is the
purchasing and selling foodstuff trading company &hich is a medium enterprise. The current
11
8/14/2019 FSA A1 Group sua.doc
12/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
rate for
8/14/2019 FSA A1 Group sua.doc
13/24
8/14/2019 FSA A1 Group sua.doc
14/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
To control the business ris(, it should (no& ho& accounting and internal control systems are.
There are four techni'ues to record accounting and internal control systems7 narrative note,
flo&charts, 'uestionnaires and chec(lists.
#n AC company case, &e use flo&chart and narrative notes to describe the internal control
system of organiation as follo&ing.
There are three main transactions in Ac performance7 purchasing goods and selling goods.
Purchasing and pay$ent process
Purchase goods
There are three stores in AC Company called AC1, AC+ and AC5. Base on the notice of those
stores, they &ill give re'uisition to AC purchase department. hen the re'uisition is made,
there have been many ris(s occurred such as goods for personal use, raising &rong order,
incorrect in amount of goods or lo& 'uality. Thus, before re'uisition come to purchase
department, it should be chee(ed and signer by stores manager or someone else. Then,
purchase department &ill conduct the purchase process &ith supplier. %urchase order is
prepared, given to supplier and filed. hen goods arrive, 'uantity and 'uality is chec(ed
against the purchase order directly by purchase department. %urchase department &ill receive
and record those. 2oods received note is raised and filed. Because it is credit selling, purchase
is recorded in purchase /ournal and then inventories ledger. There is no segregation of duties
in purchasing products. All activities are conducted by purchase department. #t is a mista(e in
internal control system. %urchase department might collude &ith suppliers about 'uality and
'uantity of goods. 2oods received may be &rong about items, amount and 'uality? goods can
be damaged during delivering. There should be goods in&ards chec(ing goods before they
come to &arehouse in order to approve the transaction. All documents related to receiving
goods must be chec( and compare &ith the purchase orders and re'uisitions by goods
in&ards.
Payment of utilities
Accountant &ill received utilities invoice directly from supplier and pay the cash. #t is no
doubts that internal control system here is too &ea(. Accountant carries out all the utilities
payment and record. There is no segregation of duties. Accountant may collude &ith utilities
1:
8/14/2019 FSA A1 Group sua.doc
15/24
FINANCIAL SYSTEMS AND AUDITING
ASSIGNMENT 1 December 13, 2010
suppliers to overcharge on purchase invoices and gain some e)tra money. ;tilities should be
approved and recorded by accountant and then give to AC cahier to pay the invoices.
"elling and $oney receipt process
0very >a.m goods &ill be transported to three stores &ith re'uired 'uantity. AC &arehouse
&ill prepare the order from three AC stores. AC &arehouse records inventory in stoc( issued
doc(et and give one to transporter. hen goods arrive to three stores, they &ill be recorded in
bill of lading by transporter. $ne bill of lading is given to accountant and another is field. The
sales and cash receipts are recorded in bill by AC1, AC+ and AC5 cashiers. After that, bill is
sent to accountant in the same day. Ho&ever, cash is collected by Ac cashier and recorded in
receipt slip in the ne)t day. The cash control system of AC Company is &ea(. Cashier from
stores might use received cash form customer for personal purpose until ne)t day. Ac cashier
should collect the money at the same time &hen stores send the record to AC accountant.
"inally, AC accountant compares inventories sold in bill of lading &ith cash received by AC
cashier? it means company has compared the results of cash and stoc( counts &ith accounting
records. Control procedure in this part of AC is 'uite tight.
1>
8/14/2019 FSA A1 Group sua.doc
16/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 December 13, 2010
1@
AC company_ purchase system_ ordering and receiving goodsStores AC Purchase department (AC arehouse! Accountant
Direct "rom supp#ier uti#ities$e%uisitio
n
Supp#ier
&nvoice3
2
3
2
Purchase
1 order
'ood
1 received
note
1 2
$e#evant
ourna#
and
#edger
2
1
8/14/2019 FSA A1 Group sua.doc
17/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
. The risk of fraud )ithin A% %o$pany and $ethods for prevention and
detection of fraud
1. /isk of fraud )ithin A% co$pany
"raud is intentional act that serve benefits of the conductor &ith preparation in advance, thusit is difficult to find out. ;nderstanding types of frauds possibly occur? the company may
detect and prevent the frauds. There are some possible frauds that AC company can be
committed, i.e. asset misappropriation, collusion &ith e)ternal parties, teaming and lading,
altering che'ues and inflating e)pense claim, and stealing unclaimed &ages
Asset misappropriation
The first possible fraud is asset misappropriations &hich are company vehicles and
inventories. "or instance, AC vehicles -AC company6s cars, vans, &hich are means for
1
AC company_ sa#es system_ se##ing and receiving cashC arehouse )ransporter Stores (Cashier! AC cashier
$eceived
stores*
cash
Sa#es
Prepare bi##
o" #ading
$eceive
stores
re%uisit
ion
Prepare
re%uested
goods order
3
2
)o
stores
+
+3
2
)o
customer
)ranspo
rt to
stores
3
2
3
3
3
2
)o
stores*
cashier
3
-i##
1
-i## o" 1
#ading
Stoc. issued
1 doc.et
$eceipt
1 s#ip
/
/
$e#evant
ourna#
and
#edger
8/14/2019 FSA A1 Group sua.doc
18/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
transporting goods from suppliers to three AC stores, can be used for private purposes
&ithout permission for private uses or leasing cars for other to embele money.
Besides, AC transporter can misappropriate fuel for running vehicles by reporting the &rong
information about fuel consumption, or consuming less fuel than e)pected but heIshe does
not pay bac( the remaining amount to manager in order to misappropriate the money
e)ceeded as follo&7
0oney appropriation Provided a$ount Actual using
"or e)ample, A, a AC transporter &as provided >,,4DImonth for fuel running but he
only used :,,4D and did not report to the director and the rest of money
-1,,4D goes into his poc(et. Another e)ample is that A &as not provided fuel fees
in advance but paid based on his reporting or the (ilometers driving. The number of
(ilometers driven is difficult to chec( because there are many une)pected factors lead to the
increasing in (ilometers, i.e. traffic /am, generated /ourneys, etc. #n order to avoid the
detection of AC managers, transporters may collude to each other to do fraud.
"urthermore, AC issued provision policy &hich allo&s reducing the historical values of
inventories if the 'uality is verified to be degraded that is 8processed foodstuff &hich
approaches their e)pired dates and fresh vegetables and groceries &hich have been (ept more
than 5 days are sub/ected to be reduced in their prices.9 egetables, meat, and fishes are
considered as AC assets. Based on this, AC employees may misappropriate those assets by
change e)pired dates of vegetables and groceries. #t means that &ith vegetables and groceries
&hich are over 5 days are still informed that they are still fresh -less than 5 days. By doing
so, employees can get the misappropriation money by subtracted from less than 5 dayfood
price and over 5 dayfoodprice as the follo&ing formula7
"or instance, AC apple price of over 5 days is 5@,4DI(g &hich is less than apple price
of less than 5 days &hich has :,4DI(g. By informing those apples are ne& apples
&hich are less than 5 days, AC employees misappropriate :,4DI(gJ -:, 5@,
4ot only asset misappropriation, there is other fraud is collusion &ith e)ternal parties.
1
0oney $isappropriation ess than ! dayfoodprice -ver ! dayfood price
8/14/2019 FSA A1 Group sua.doc
19/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
Collusion with external parties
This factor is one of the important factors affect to AC revenue. #t can be occurred in all
departments. AC employees may sha(e hands &ith AC6s competitors to sell or reveal secrete
information relates to AC6s business that may affect to the business or prestige of the
company based on the importance of the information revealed. 0specially, the collusion &ith
e)ternal parties is easy to occur in AC purchasing department. The e)ternal parties in this
case are suppliers. 0mployees and suppliers are arranged to each other to increase the price of
foodstuff or machineries, and AC has to pay more for suppliers. An employee &ho has
arrangement &ith suppliers is got commission from this. "or e)ample, B &ho responsible for
purchasing pomelo from supplier C, because there is scarcity of pomelo in this case and AC
has to buy from supplier C. C arranged &ith B in advance to higher the pomelo price and AC
has to accept on that price. B can receive +! from the e)ceeded price from actual price and
arranged price as the formula belo&7
"or e)ample, the actual price selling for AC is +>,4DI(g. After arrangement, the priceis increase to +,4DI(g. B only increases +,4DI(g to avoid AC6s suspect. The
e)ceeded price in this case is +,4DI(g. B received +! commission from +,4D that
means +4DI(g from suppliers. +4DI(g seems to be a small amount but AC tends to
purchase in bul(, thus the more AC purchased, the more B can received from the price
arrangement.
#n addition, B also can collude &ith C in another e)ample. B can base on his close
relationship &ith C to overcharge the purchase invoices delivered to AC company. "or
e)ample, AC purchased (g pomelo &ith +>,4DI(g that means 1,>,4D
-J ) +>, in total. B arranged &ith C to change the invoice delivered from
1,>,4D to 1,>,4D for (g. #t means that B corrupts 1,,4D
from purchasing (g.
Teaming and lading
Teaming and lading is other fraud can be committed &ithin AC. #n this case, AC cashier is
the one &ho collects cash from AC1, AC+, AC5 cashiers, has the high opportunities to
1G
%o$$ission 23 exceeded price 23 4Actual price Arranged price5
8/14/2019 FSA A1 Group sua.doc
20/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
commit fraud. HeIshe can ta(e the money received for private use such as lending &ith high
interest, storing in ban( for interest in short term and then pay the money bac( for the
company after a short time. By doing so, the cashier can get the interest from lending or ban(.
Cler( can also e)ploit directors6 signature to issue che'ues for his purpose uses. Although the
money got out &ill be paybac( for the company, especially before audit performed, the
director still does not (no& anything about the cler(6s fraud. The teaming and lading can be
occurred in AC1, AC+, and AC5 cashiers if those cashiers lend money for really a short time,
bet&een pm of the previous day to Gam of the ne)t day because on the ne)t day -about
Gam, cash at 5 stores &ill be collected by AC cashier. Ho&ever, if there is collusion bet&een
AC cashier and one of the 5 stores cashiers, teaming and lading is easy to occur. They can
ta(e money for their private uses although they &ill pay the money bac(.
Altering cheques and inflating expense claim
"urthermore, in some case director issue che'ues &ith his signatures, and cler( is the one
&ho (eep those che'ues. Therefore, heIshe has high chances to change the amount of money
on the che'ues to put the e)ceeded amount in his poc(et. #n addition, on purchase ledger
balance and suppliers6 statement, cler( can add up certain number to ma(e it balance in order
to increase the payment re'uired for the company. Thus, the cler( can earn benefit from this.
Stealing unclaimed wages
The last fraud may occur in AC is the opportunity of steal unclaimed &ages. #t happens &hen
there is an employee in AC as a &hole, including AC1, AC+, and AC5 is fired or give up the
&or(. 4ormally, the employee -, for e)ample is paid &ages based on the &or(ing time, or
the company compensates him. Ho&ever, is not informed about this -or in some caseemployees forget to ta(e the &ages, plus, AC accountant -L, for e)ample does not inform
him and does not report to the director. As a result, L can get 6s &age and pretend that
received the &ages already.
Those are some possible frauds &ithin AC that the company have to pay attention. #n order to
prevent and detect frauds, there are some possible methods &hich are presented in the ne)t part.
2. 0ethods for prevention and detection of fraud
+
8/14/2019 FSA A1 Group sua.doc
21/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
#n order to prevent frauds for AC in the future, the important thing is that the company has to
improve the internal control system. There should not only store staff chec( inventories, it
should have e)perienced and s(illed supervisors to chec( to inventories after the store staff
inform the status of inventories, i.e. chec( the 'uality of products, &eigh them randomly
-because it is not enough time to &eigh all goods reduce the chances of stealing foodstuff for
private use or &rong purposes. #n addition, the director has to pay attention and read carefully
before signing &hich cler( gave him, chec( the che'ues issued to reduce the teaming and
lading and altering che'ues and inflating e)pense claim by the cler(. Additionally, director
should inform fired or given up &or( employees to get &ages before leaving in order to
reduce the chance for AC accountant to steal unclaimed &ages.
"urthermore, the company should pay attention to recruitment. AC ne& employees should
not be recruited based on only s(ills, e)periences but also honest, trust, and loyalty. By doing
so, fraud can be prevented at the early stage. Ho&ever, &ith the recruiting ne& employees
&ith those factors above, AC &ill not succeed if the company concern to their e)isting
employees, gain more loyal employees. hen have more and more loyal employees, frauds
in AC &ill be reduced and the company can also save cost for recruiting and training ne&
employees. #n order to achieve this, the company should issue some policies or sho&
concerns and respect to AC employees by some motivations, e.g. re&ard for employees, givethem bonus if they have good performance in &or(ing or &hen the company achieve the
targeted sales, celebrate company annual parties, give holiday vacations for AC employees as
a &hole, including three stores of AC7 AC1, AC+, and AC5 can rela) before going to &or(,
can understand to each other more to corporate better. ith the respects and concerns, a&ards
and bonus, AC employees &ill have no intention to commit fraud. Directors can sho&
concern to their employees by as(ing them about their family, their situation, standard of
living, and so on. This is not only a concerning behavior but also considered as one of the
good &ays to prevent frauds by understanding employees6 standard living, situation, or
behavior. Based on the changing of employees6 life style, e.g. e)pense more for their daily
life through clothes, accessories, shoes, bags, etc. &ith unusual behavior, &hich helps
directors to consider and determine better &hether there is any employee ma(e fraud or not.
Besides gain loyal employees, AC should build close relationship &ith suppliers in terms of
meat, fishes, vegetables and fruits by issuing some policies, also give them incentives, i.e.
give them the higher price than other competitors, responsible for transportation fees, share
some parts of AC6s plan, invite e)pert to instruct them more ho& to improve 'uality and
+1
8/14/2019 FSA A1 Group sua.doc
22/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
'uantity of output, etc. By doing so, the company can gain both loyal suppliers and
employees. Thus, collusion bet&een e)ternal parties &ill be reduced.
Fast but not least, along &ith motivation as # presented above, it is suggested that strict
regulations on employees should provided if AC employees commit fraud based on the level
of the commitment, i.e. punishment -cut bonus, a&ard or minus on salary, direct fire, or even
at &orst, call police and sue them.
# e)pect that &ith some fraud ris(s identified and methods to prevent and detect them, AC
company can run business better.
++
8/14/2019 FSA A1 Group sua.doc
23/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
%onclusion
#n conclusion, this report presents the purpose and use of different accounting records relates
to purchasing and inventories. Also, the importance and meaning of the fundamental
accounting concepts is e)plained details in part + of this report. #n addition, factors &hich
influence the nature and structure of accounting system for AC Company along &ith the
analysis of management control systems in business ris(s are also assessed in this report. Fast
but not least, the ris(s of fraud &ithin AC Company are also mentioned in the last part of this
report. Besides, some suggest methods for prevention and detection fraud are also presented
in order to help AC company to improve the business performance. # e)pect that this report
&ill be helpful for AC Company in running business and management control systems of the
company.
+5
8/14/2019 FSA A1 Group sua.doc
24/24
FINANCIAL SYSTEMS AND AUDITING ASSIGNMENT 1 Dec
/eferences
B%% %rofessional 0ducation, +:,Financial Reporting, Fondon7 B%% %rofessional
0ducation
B%% %rofessional 0ducation, +:,Financial System and Auditing, Fondon7 B%%
%rofessional 0ducation
Coenen, T. -+, Three Basic Fraud Types, MonlineN, available at
Ohttp7II&&&.allbusiness.comIcrimela&enforcementcorrectionsIcriminaloffensesI@@5>5@1
1.htmlP Mvie&ed on 1 December +1N
Coenen, T. -+, Three Basic Fraud Types, MonlineN, available at
Ohttp7II&&&.allbusiness.comIcrimela&enforcementcorrectionsIcriminaloffensesI@@5>5@1
1.htmlP Mvie&ed on 1 December +1N
Dyson, E.3. -+:, 8Accounting rules9,Accounting for NonAccounting Students, @thed,
chapter +, pp. 55, "inancial Times7 %rentice Hall, 0ngland
#n easy steps,Nominal !edger, MonlineN, available at
Ohttp7II&&&.ineasysteps.comIresourcesIsamplesIG1:5>::.pdfP Mvie&ed on +
December +1N
#nvestopedia,Accounting records, MonlineN, available at
Ohttp7II&&&.investopedia.comItermsIaIaccountingrecords.aspP Mvie&ed on 5 4ovember
+1N
Ho&To, The Purchase "ay#oo$, MonlineN, available atOhttp7II&&&.ho&to.co.u(IbusinessIboo((eepingboo(sItheQpurchaseQdayQboo(P Mvie&ed on
+ December +1N
*oney #nstructor,Fundamental concepts of accounting, MonlineN, available at
Ohttp7II&&&.moneyinstructor.comIlessonIaccountingconcepts.aspP Mvie&ed on 5 December
+1N
Kit , public by
2o&er %ublishing Fimited, 2o&er house, Croft road, 0ngland
http://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.ineasysteps.com/resources/samples/9781840783544.pdfhttp://www.investopedia.com/terms/a/accounting-records.asphttp://www.howto.co.uk/business/bookkeeping-books/the_purchase_day_bookhttp://www.moneyinstructor.com/lesson/accountingconcepts.asphttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.allbusiness.com/crime-law-enforcement-corrections/criminal-offenses/6635361-1.htmlhttp://www.ineasysteps.com/resources/samples/9781840783544.pdfhttp://www.investopedia.com/terms/a/accounting-records.asphttp://www.howto.co.uk/business/bookkeeping-books/the_purchase_day_bookhttp://www.moneyinstructor.com/lesson/accountingconcepts.asp