Vancleavi

✩✩✩✩ East

Central

»AJSt. Martin

JACKSON COUNTY SCHOOL DISTRICT

Department of Special Education4700 Colonel Vickrey Road - P.O. Box 5248

Vancleave, Mississippi 39565-5248

Phone: (228) 826-1757, ext. 320 Fax: (228) 826-4009

TO: Dr. Barry Amacker, Superintendent

From: Stewart Hurley, Special Education Director

Subject: Sole Source

Date: 2-19-18

I would like to request SEAS, our current software program, be considered a sole source

provider. Jackson County currently and has used the software program for special populations

software needs. The continuation means no transfer of student records, no additional training,

and full access to the total package of software functionality, service, and support. Thank you.

Stewart Hurley-Special Education Director

SEAS PO Box 590 1 Mountain Home, AR 72654

P: (877)221-7327 IF; {870)425-7111student • seaseducation.com

September 18, 2017

To Whom This May Concern:

SEAS Education has developed the Achieve Plan Management Solution to include extensivefunctionality that is fully integrated with the SEAS lEP software solution. No other companyproduces nor provides the complete SEAS suite of education management software solutions.No other company has the ability or the intellectual property rights to compete directly with ourtotal software solution that is fully integrated with Special Education and Medicaidreimbursement solutions. SEAS Education can serve your district as a "Sole Provider" basedon the total package of software functionality, service, and support.

Forms

• All forms that a district uses to manage their RTI/BIP/ELL/504 & GTE programs can beincluded in Achieve.

• All forms that a district uses to manage their Special Education program are included inthe Achieve system.

This includes, but is not limited to:

• RTI

• BIP forms

• ELL

• 504s

• Gifted and Talented

• Notices

• Review and Evaluation forms

• All lEP/ARD forms

• BIP forms

• ITP forms

• Home Bound

• Presentation - All forms are designed to district standards. They appear on the screenexactly as the district gives them to us to include logos, text, images, etc.

• Interaction - All forms are interactive; data is entered directly onto the form that will beprinted and uses a variety of mechanisms to speed data entry such as text boxes, pulldown boxes, radio buttons, checkboxes, etc.

• Archiving - All forms used in the system may be archived for permanent storage andretrieval. The same form(s) may be archived several times allowing for multiple copies ofarchived forms. Archived forms are permanent records and may not be altered.

• Packets - The district may combine forms into packets so that the system will lead usersthrough all appropriate forms to complete a process. The district builds the packets totheir own processes and can change them at any time.

• Blank Form printing to help eliminate commercial printing cost (includes printing of allforms and packets)

Curriculum

• state mandated framework curriculum

• Goals and objectives database - Built to state curriculum standards and customizable bythe district to add/modify either goals and/or objectives.

• Ability to incorporate other company curriculum goals and objective banks such asCLASS.

• Council for Exceptional Children's LCCE curriculum• Extended Curriculum

• Communication Curriculum

• Occupational Diploma

Reports:• Caseload/Class List

• Student Audit Trail

• Assessment/screener snapshot» 504 Accommodations

• Ad-hoc report writer« December 1 Child Count

• October Snapshot• Exit Report

Data Transfer

o Electronic transfer of student data records from student Information system• SIF Certification - Allows SEAS to Interface (talk to) any other SIF-certlfled application

(such as a student Information system). SEAS Is 100% SIF certified to versions 1.5r1and 2.0r1 and runs through the SEAS SIF agent.

» Relational Database using Open Database Connectivity for flexible usage

Security® Role-based security - Grants system access to appropriate functionality and children

Information based on the user role within the district,

o Information Update - Ability to grant Update or Read-Only access to Individual users• Account Disabled - System will automatically disable a user account when an Incorrect

password Is• entered multiple times• Automatic Log-Out - Achieve will logout a user If their session Is Idle to prevent

Inappropriate access to student Information

Sole Provider Letter

Page I 2

Technology• 100% Web-based - designed to run as a web application for speed and efficiency. Not a

client/server application that uses middleware to run across the internet.• ASP 3, .NET architecture

• Uses Microsoft SQL Server 2008 r2

• Real-time update of information\

Other Features

• Timeline compliance tracking• Automatic date calculations for future required meetings (re-evaluations, etc.) based on

federal, state, and district standards

• Automatically saves user work based on district-supplied parameter number of minutesto ensure data

• integrity• Multi-user (Web based or Network)• Periodic software updates to maintain state compliance• Technical Support - Any user in a district (teacher, director, superintendent, aide,

speech therapist, etc.) may call toll-free, or via email for technical.support• Designed by educators for ease-of-use• Used as a teaching tool for several university programs

Data Center Services/Tasks , . '• Daily backups

o Tape Managemento Off-site Storageo Review of backup logso Management of disaster recovery backup

• Daily review of all log files and resolution of issues foundo Operating Systemo Transaction and batch processingo Hardware

o Firewall

o Network

o Modem / Router/Communications

o SOL Server

o Drive space management and review• Archiving of log files• Review of statistical data from various systems• Documentation

o Create, maintain, update Disaster Recovery documentationo Create, maintain, update Security Policy documentationo Create, maintain, update action / incident documentation

• Facilities managemento UPS testingo Preventative maintenance on all data center hardware

o Utilities, data center space

Sole Provider Letter

Page I 3

• System Administrationo Review and apply software / hardware patches and service packso Review and apply security patches and service packso Routine testing of error reporting systemso Scheduled reboot of systems during off-hourso SQL server administration

• On caii services

• Management Serviceso Regular management review to ensure service ieveiso Vendor management does all data center serviceso Estabiish and maintain quaiity assurance procedureso Data center asset management

• Internet Securityo Router filteringo Firewail protectiono Distinct communication protocolso Segregation of functiono Network securityo User password

SEAS Education iooks forward to meeting and exceeding all of the district's special populations'software needs.

Thank you for this opportunity.

Warmest regards,

Michael Johnson

President, SEAS Education

Sole Provider Letter

Page I 4

:Ptan t_qJoma Assistant Principal

!Gtttte Parker Assistant Principal

~va Hopkf/lt.S Positive Behavior Specialist

February 20, 2018

Mr. Stu White Business Manager

JACKSON COUNTY SCHOOL OJST.RICT "Raising the Standord}f

stepht!~t4ie c;rwioh Principal

10800 Yellow Jacket Boulevard Oce,1n:Springs, M:S 39564 Phone·~ (228) 818·41333

fAX-l22S) SlS-0198

Jackson County Scho.ol District P. 0. Box 5069 Vancleave, MS

Mr. White,

PauL Henry Assistant Principal

chrtsttnt Wfl.son

§At nmptt Counselors

Htllltner All.eli\.. TST Interventionist

We are asking for assistance in ordering the MasteryConnect program for St. Martin Mfddle SchooL MasteryConnect is a sole source product. I am submitting U:tis request with a quote and documentation for board approvaL

I am asking that this product be considered for purchase to help SMMS Teachers and Students improve their ELA Math, and Science scores on the MAAP Assessment. lt also provides a resource for Histery Which is not tested in grades six througn eight. This product would be a valuable resource to our teachers that provides curriculum mapping, teacher collaboration, valid test items, and student data in one platform thus impacting student achievement

Thank you for your consideration

Sincerely,

L

· MasteryConnect

175 West 200 South, Suite 1000 Salt lake City, UT £4101

Phone (801) 736-0258 Fax {877} 350-5971

Bill To

Quote Date

2/6/2018

Sales Rep

COrinne Haynes

ShipT.o

Quote Quote#

00003478

El(piration Date

2/28/2018 -

St Martin Middle School Paul Henry

St Martin Middle School Paul Henry

10900 YELLOWJACKET BLVD.

OCEAN SPRINGS, MS 39564-

Number Item Code

1011 MCSll ··-····· ······¥·---~ .. ,_.,, .......... --•·· .......... ~-~--~~----.~-

10:n IBNWEA

1011 llHE21

1 POOl

10800 Yellow JacketRd Ocean Springs, MS 39564-9246

Description Price Amount

MasteryConnect Premium Student license- 1-Year 3.5 3538.5 f---··· - -~~ .. ....,..,_,,._, __ ,.,.

Certica Formative Assess.ment Item Bank Student License 1.75 1769.25

TE 21 Formative Assessment ltl'lm Bank Student Uc;ense 1.5 1516$

Online PO SUbscription License 375 375 - ,...H.......,.,..,..,.m,..,_._._,_,,.,.,....,... ___

Total $7,199:25

MASTERY CONNECT

September8, 2017

To Whom it May Concem:

MasteryConnect is pleased to offer our product as a sole-source vendor. Although other companies boast some o:fthe features we provide, our uniqueness rests in our design and synthesis ofthese features in a visually-appealing, easily-actionable solution. Our features eombine to provide a seamless and effective data-driven experience.

• Mastcry'Connect Curriculum Maps offer a standards-first approach to curriculum mapping that focuses educators on what matters most when planning scope and sequence. Customers regularly comment on its ability to focus educators' attention on when, how, and how often standards are introduced and spiraled throughout a course.

• MasteryConnect Resource Pins and Assessment Communities empower edu.cators to create, share, improve upon; and organize assessments and other resources. Administrators appreciate how "MasteryGonrtect empowers tea.chers to create their own assessments and to honor and iwprove 011 these assessments (is a means of fine-tuning instruction.''

• Teachers administerformativec..based assessment through m1.tltiple means, including quiCk checks for understanding using Socrativc and rubric-~ased .performance assessment using Performance Grader or Teacher App .. Educators note: ''lh the past it was difficult to analyze rubric-based data. MasteryCotinect not only makes it easy to record the data, it also provides transparent and actionable reports we can use to identify students' mastery ofgoals and objectives and a4fustinstruction based on that data."

• The heart of MasteryConnect, the Mastery 'tracker supports teachers as theyidentify in­the-moment levels of mastery standard-by-standard and student-by-student. Multiple proficiency calculations provide flexibility in how districts, schools, and teachers define mastery.

• The MasteryConnect Teacher Reports are the e.ngine that drives meaningful teacher collaboration within and between schools. The reports provide teachers with data ftomall types. of assessment and drive meaningful conversations. Customers refer to these reports as the "visual representation of the data [that] provides teachers and students alike the ability to identify and discuss larger patterns of teaming."

• The unique MasteryConnect Benchmark Comparisun Report provides teachers a side-by side comparison of district benchmark results with classroom formative levels of mastery, This report empowers teachers to calibrate their owu instrnctio.n with district e:Ipectati:ons and to gain a deeper understanding of item construction. As one customer remarked: "I love it when teachers question the questions. Not only do they build personal assessment and data literacy skills, bufthey drive conversations with administrators that result in the building of better benchmarks."

• ln addition tovrovidingall K-12 educational standards-overone rhillion in total, MasteryConnect Custom Standards support any set of standards a district uses. ln the words of one customer: "We realized that, with the ability to enter custom standards in MasteryConnect, we could use fonrtative data.to help: teachers prepare fortheir evaluations in the same way teachers use MasteryConnect to support students."

'"''-""-"'""'"''""······-····-···-·-·····-···"······---· ------------~--~---~------

801·736-0258 · www.masteryconnect.com · @ma~teryconnect 1l$WI:Sl200SOUTH, SH: #1000 · SALTLAKE C flY, Ul 84101

MASTERY CONNECT

Our customers tcpeatedly refer to our solution as game-changing in providing the necessary data support for successful implementation of whichever innovation they choose to implement

Please contact me with any questions or fot additional infortnation. We look forward to working with you.

Sincerely,

Mick Hewitt, CEO

801-736-0258 · www.masteryconned.com • @maslefYconnect 17SWEST200SOUl'H .. $TE4/lbOO · SALTlAKECiW,UT ll4iQl

MasteryConnect 175 West 200 South, Suite 1000

Salt Lake City, UT 84101

Phone (801) 736~025.8 Fax (877) 350-6971

,.---··--------------~.

Bill To

St Martin Middle School Paul Henry 10900 YEUOWJACKET BLVD. OCEAN SPRINGS, MS 39564-

Number Item Code Descdption

Quote Date

2/6/2018 !-----~"-

sares Rep ~ .. ~ .... -

Corinne Haynes '-----~-··

Ship To St Martin Middle School Paul Henry 10800 Yellow Jacket Rd

Quote Quote#

00003478

Expiration Date

2/28/2018

Ocean Springs, MS 39564-9246

Price Amount . 1011 MCSLl MasteryConnect :Premium Studentlicense - 1~vear 3.5 3538;5

f------ -1011 IBNWEA Certica Formative Assessment Item Bank Student License 1.75 1769.25

1011 IBTE21 TE 21 Formative Assessment Item Bank Student License 1.5 1516.5

1 PDOl Online PDSubscription Llcense 375 375

Total $1,199.25

MASTERY CONNECT

February 26, 2018

To Whom it May Concern:

MasteryConnect is pleased to offer our product as a sole-source vendor. Although other companies boast some of the features we provide, our uniqueness rests in our design and synthesis of these features in a visually-appealing, easily-actionable solution. Our features combine to provide a seamless and effective data-driven experience.

• MasteryConnect Curriculum Maps offer a standards-first approach to curriculum mapping that focuses educators on what matters most when planning scope and sequence. Customers regularly comment on its ability to focus educators' attention on when, how, and how often standards are introduced and spiraled throughout a course.

• MasteryConnect Resource Pins and Assessment Communities empower educators to create, share, improve upon, and organize assessments and other resources. Administrators appreciate how "MasteryConnect empowers teachers to create their own assessments and to honor and improve on these assessments as a means of fine-tuning instruction."

• Teachers administer formative-based assessment through multiple means, including quick checks for understanding using Socrative and rubric-based performance assessment using Performance Grader or Teacher App. Educators note: "In the past it was difficult to analyze rubric-based data. MasteryConnect not only makes it easy to record the data, it also provides transparent and actionable reports we can use to identify students' mastery of goals and objectives and adjust instruction based on that data."

• The heart of MasteryConnect, the Mastery Tracker supports teachers as they identify in­the-moment levels of mastery standard-by-standard and student-by-student. Multiple proficiency calculations provide flexibility in how districts, schools, and teachers define mastery.

• The MasteryConnect Teacher Reports are the engine that drives meaningful teacher collaboration within and between schools. The reports provide teachers with data from all types of assessment and drive meaningful conversations. Customers refer to these reports as the "visual representation of the data [that] provides teachers and students alike the ability to identify and discuss larger patterns of learning."

• The unique MasteryConnect Benchmark Comparison Report provides teachers a side-by side comparison of district benchmark results with classroom formative levels of mastery. This report empowers teachers to calibrate their own instruction with district expectations and to gain a deeper understanding of item construction. As one customer remarked: "I love it when teachers question the questions. Not only do they build personal assessment and data literacy skills, but they drive conversations with administrators that result in the building of better benchmarks."

• In addition to providing all K-12 educational standards-over one million in total, MasteryConnect Custom Standards support any set of standards a district uses. In the words of one customer: "We realized that, with the ability to enter custom standards in MasteryConnect, we could use formative data to help teachers prepare for their evaluations in the same way teachers use MasteryConnect to support students."

801-736-0258 · www.masteryconnect.com · @masteryconnect 175 WEST 200 SOUTH. STE #1000 · SALT LAKE CITY, UT 84101

MASTERY CONNECT

Our customers repeatedly refer to our solution as game-changing in providing the necessary data support for successful implementation of whichever innovation they choose to implement.

Please contact me with any questions or for additional information. We look forward to working with you.

Sincerely,

Mick Hewitt, CEO

801-736-0258 · www.masteryconnect.com · @masteryconnect 175WEST200SOUTH.STE#1000 · SALTLAKECITY,UT 84101