From records to

Why Keep 4-H Records?

• Record of achievements• Teaches responsibility• Allows for self-improvement• Experience for everyday living• Opportunity for recognition

Steps to a Completed Project

Annual 4-H Project Plan (F652)

What do you want to do and learn (goals)?

How you will reach your goals?

What resources can you use?

What did you learn?

Did you meet your goals?

What resources did you use?

What would you like to do in the future?

Portfolio Cover

Use a standard Acco-type fastener in a stiff 8 ½ x 11 inch binder.

No 3-ring binders PLEASE!

Tennessee 4-H Project Awards Programs

• Beef (1)• Citizenship (1)• Clothing and Textiles (2)• Companion Animals (2)• Computers and Technology (1)• Communications (1)• Consumer Education/Economics (2)• Dairy (1)• Electric (1)• Engineering/Safety Science (2)• Entomology (1)• Food Science (2)• Forestry, Wildlife and Fisheries (2)• Goat (1)

• Horse (1) • Horticulture/Garden (2)• Leadership (1)• Line and Design (2)• Nutrition, Health and Fitness (2)• Performing Arts/Recreation (1)• Personal Development (1)• Photography (1)• Poultry (1)• Sheep (1)• Swine (1)• Plant Science (1)• Veterinary Science (1)

Signatures are important!

Table of ContentsOn a single sheet of paper list the sections in your portfolio...

• Tennessee 4-H Project Profile (Section A)• Tennessee 4-H Leadership Profile (Section B)• Tennessee 4-H Citizenship Profile (Section C)• Main Project Plans and Records• 4-H Narrative or Resume• Project Pictures• Other Project Records

Project Profiles (Sections A, B & C)

• Junior high requirements: Include profiles for past calendar year plus current year.

• Senior requirements: Include profiles for past 3 calendar years plus current year.

• Report on calendar year basis (January 1 – December 31)/one profile for each year.

• Put most recent profiles in front.• Summarize information in record section.

Some other things to keep in mind…

• Do NOT add pages or attachments to profile forms.

• Report only those things relating to main project in Section A.

• Report information under one heading only. Avoid repetition.

• Do NOT enclose any pages in plastic sleeves.

Main dishes prepared:Number of timesNumber of servings

Side dishes prepared:

Number of servingsNumber of times

Number of timesNumber of servings

Bread baked:

Deserts prepared:

Food preserved:

Number of timesNumber of servings

Number of different items frozenNumber of quarts frozenNumber of different items cannedNumber of quarts canned

Different recipes used

New recipes added to personal collection

Different menus planned

Food experiments conducted

Sold 15 cakes

Surveys conducted:Number of surveysNumber of people surveyed

1260

56336

781140

36360

12144

560

120

$300

47

18

38

3

Size of garden (acres)

Fertilize bought (lbs)

Lime bought (lbs)

Mechanical cultivations (no. times)

Hoed (no. times)

Chemical treatments (no. times)

Time spent by myself & others (hrs)

Staked (no. plants)

0.25

Vegetable varieties (no. grown)

Soil samples (no. taken)

16

1

150

200

6

22

8

60

67

Produce harvested:

Green beans (bushels)

Cabbage (no. heads)

Tomatoes (dozen)

Corn (dozen of ears)

Value of produce

Expenses

Savings to my family

(Others should be listed)

12

15

9.75

10

$683

$302

$381

March

March

Jan

April

Nov

Correct Way to Knead Dough (D)

To Preheat or Not to Preheat (D)

Tools for Successful Baking (D)

Nutrient Value of Eggs (T)

Is a Cup Really a Cup? (D)

L3

C1

L1

R1, S1, N1

L3

Bread baking contests

Food pyramid educational display

Fair exhibits (cake, yeast bread, pickles, brownies and cookies)

Original recipes published (Taste and Tell cookbook, Everytown Times)

L1, C1

C2

C5

L2

Feb

April

Aug

Aug

Sept

Dec

Red Foods bakery tour

Sugar & Spice bake shop tour

Outdoor cookery workshop

“Food Bowl” practice sessions

“Food Bowl” contest

LifeSmarts Online Consumer Challenge competition

C1

C1

C1

C6

C1, R1

S1

Yeast bread – 1st (L1, C1), 2nd (C1)

Brownies – 1st (C1); pickles – 2nd (C1); cookies – 2nd (C1); cake – 3rd (C1)

“Food Bowl” team – 1st (C1), 3rd (R1)

Level I Roundup finalist (S1)

County food-nutrition project medal

Prize money won - $15.00

A. Project Group

I was a teen leader for a bread project group. Planned and conducted 6 meetings. Eight members were

involved. All 8 learned how to make biscuits. Six of the 8 gave demonstrations at their local club meeting.

B. Club

I serve as a leader for 18 members of Ms. Jones’ 4th Grade 4-H Club. Duties include helping officers prepare

for each meeting, checking Explorer books monthly and other things as assigned by the adult leader.

C. Judging Team

I helped coach the junior high food-nutrition judging team. The 12 members met 6 times. I was responsible

for teaching how to use the food pyramid. I assisted with the county contest and determined who was on

the team.

D. Special Interest Group

I taught 2-hour workshop to 10 members on how to prepare a project portfolio.

E. Camp

I serve as a counselor for 8 members. Taught 4 classes on making healthy snacks and led group singing

for 200 campers.

Assisted with project records

Helped with Honor Club applications

Made home visits

6 members

10 members

2 members

Jan

March

April

Public Speaking Contest

Demonstration Contest

State 4-H Congress

Served as chair for 5th grade division

Judged demonstrations

Presided at regional breakfast

C

L, C

S

Secretary, Senior 4-H Club

Reporter, All Stars

Chair, Service Project Committee

Prepared minutes/kept roll

Wrote news articles

Planning service project for local club

C

C

L

School bulletin board

Sponsor recognition

Speaker at civic club

National 4-H Week

Assisted with open house

Spoke to Kiwanis Club

Secured use of local bank sign

Secured supplies/organized 4-H’ers L

C

C

C

Nutrition, Fitness and Health

Made bread for the elderly

Baked cakes for charity fundraiser

Made nutrition coloring books

Prepared recipe book for diabetics

15 loaves for senior citizens

Donated 5 cakes to children’s home for bake sale

Used with 30 SPIFFY members to teach food pyramid

Extension agent distributed at 3 diabetic cooking schools

Interviewed County Executive Learned about public road laws

County history tour Visited 8 historical sites in my county

Legislative visits Visited offices/interviewed state senator & representative

Voter registration Set up voter registration booth at shopping mall

GPS mapping Helped map location of fire hydrants in the city

Pen pals Exchanged email with girls in Canada and Brazil

Foreign exchange program Hosted foreign exchange student for 5 weeks

Project Bokonon Collected medical supplies for clinic in Belin, West Africa

Cloverville, USA/João Pessoa, Brazil sister cities Worked with mayor to establish relationship between cities

Cultural event Attended international fair at local mall

Arbor Day Planted 3 trees at my school

Health Department Put up posters for county rabies clinic

Adopt-a-Highway Helped Honor Club clean up 2 miles (4 times/year)

Recycling Helped my club collect 140lbs aluminum & 1000lbs glass

Acres for Black Bears Organized 4-H’ers to collect money ($164.88 – 15hrs)

Flag etiquette Taught 18 4-H’ers correct way to fold American flag

Nursing home Visited residents at Thanksgiving/delivered 8 fruit baskets

Charity drive Helped mail letters for March of Dimes Walk-a-thon

Toys for Tots Collected old toys/delivered to collection center for repair

Citizenship training Took course on CPR

Web design Created Web page for senior citizens’ center

Main Project Plans and Records

• Junior high requirements: Include records for past calendar year plus current year.

• Senior requirements: Include records for past 3 years plus current year.

• Put most recent year’s records in front.• Project plan should be at beginning of each

year’s records.• Records should support information presented in

the project profile (Section A).

Record SectionShould Support Profile Forms

• Calendars• Spreadsheets• Financial records• Participation records• Results of surveys• News articles written• Meeting plans• And the list goes on…

Bought 9 feeder pigs

Bought 1000# pig starter

Attended project group meeting

Gave demo on correct way to vaccinate a pig

Tagged 9 pigs

Sold 9 market hogs

Swine04

9-26

9-29

10-4

10-4

11-12

1-18

$200.00$450.00

$1250.00

$1345.00 $856.00

+ $489.00

Anywhere, USAWillie Makit Go-Getters

4-H Narrative

• Junior high requirements: No more than three (3) pages

• Senior (Level I) requirements: No more than six (6) pages

• Typewritten (preferred) or handwritten• One-sided• Double-spaced• Standard 12 point font• 1 ½ inch left margin/ ½ inch right margin

Write the narrative in five parts.

• Part 1 – Introduce yourself.• Part 2 – Highlight the project entered.• Part 3 – Highlight other projects and

activities.• Part 4 – Explain how 4-H has helped you

become a better leader and citizen.• Part 5 – Describe how 4-H has influenced

your career and school plans.

Resume

• Required for Senior (Level II) members only

• Use format of choice

• No more than 2 one-sided pages

• Standard 12 point font

• 1 ½ inch left margin/ ½ inch right margin

• Place 4 copies in the portfolio

Resume should include…

• Name• Address

• Objective

• Skills

• Leadership roles

• Employers (optional)

“To highlight the skills gained though my 4-H [insert name of your project] project and other related 4-H experiences.”

List up to 4 skills gained through your 4-H experiences.

4-H, school, church, clubs, community organizations, etc.

• Honors/Awards/RecognitionAcademic achievement, arts, sports, 4-H, community service, leadership, etc.

Project Pictures

• Pictures should illustrate highlights of the project in which the portfolio is entered.

• Limit of three (3) 8 x 11 ½ inch pages.

• Mount photos flat to the page with caption.

• Photos should NOT be shingled and should appear only on one side of each page.

• Do NOT enclose pages in plastic sleeves.

Other Project Records

• Junior high requirements: Include records for past calendar year plus current year.

• Senior requirements: Include records for past 3 years plus current year.

• Put most recent year’s records in front.• Records should support information

presented in the leadership and citizenship profiles (Section B and Section C).

Portfolio Score Card