Friday, August 14, 2015 Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking print

Wednesday, April 19, 2023

Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking print.


Printing Facts

42 Percentage of global wood harvest dedicated to paper production

5.4 million

Tons of paper consumed annually by U.S. companies

800-1000

Annual $ expense per-employee for printing/copying/imaging

10,000 Number of pages printed by the average employee each year

$150,000

Cost to fill your car’s gas tank with inkjet ink


“How” Applicatio

n

“What” Document Name

“Who”

Printed

“When” Date & Time

PCS Director Analysis

“Where” Printer & Port/IP


PCS Director Reports


Printing Rules

Force printing on both sides of the page

Limit end-user access

Thousands more…

"Our waste has decreased to less than approximately 8% and paper usage in total is now under control. I estimate Print Audit has reduced our cost of operation to one quarter of what it used to be, all this has easily been

worth the price of admission“

George Herrera, University of Texas

Redirect print volumes to lower cost device


- Help Desk Communications- Job Size Limits- Green Initiatives

More then 10 pages - print job cancelled (hard rule)1 to 3 pages - OK to print to convenience printer

3+ pages – printed to low cost printer without interruption

More than 3 pages but less then 10 – suggestion (soft rule)2+ pages to any printer – duplex suggestion (soft rule)Job sent to malfunctioning printer – Printer down! (hard rule)

Printing Rules


Lets you know who, where and when sensitive documents were printed

Block printing of certaindocuments i.e. financials.doc

“I would recommend Print Audit who needs to keep track of what is getting printed and

why.“

Christine Catanzaro, A/E/C Solutions Inc

Printing Rules - Document Security


Security RulesUser opens file called “Company Financials.docAttempts to print documentIf NO – Job is canceledIf Yes – Job is tracked and Smart Alert sent


Regulatory Compliance

Attain compliance for Sarbanes Oxley, HIPAA and dozens of other government regulations.

PCS Director Rules can significantly reduce the cost of litigation


Cost Recovery

Chargeback printing to users/clients

Set printing quotas

Validate and restrict printer usage

Limit costs or generate revenue

"The software has generated enough income in one month to more than pay for itself. In addition, the revenue estimated for the next

year was enough to offset the cost of some new equipment we needed for the upcoming year."

Linda, Controller, First united Property Management


Transaction is recorded to database

Invoice is generated and/or account debited

Print job is initiated (any printer)

PCS Director popup displays

Cost Recovery


PCS Director Return On Investment

What would you like to accomplish?

How much will you save eachmonth?

What does your current printenvironment look like?


Thank You

Documents

Friday, August 14, 2015 Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking print