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Dear team captain, here is your Chief Executive Officer at the World Photographic Cup speaking.
Thanks for registering for WPC 2020. It will be a privilege for us to receive the best images from your
country!
You might be a long established Team Captain or a newcomer. In both cases, we hope to be of assistance,
providing you with a complete information about the competition process, and your tasks and
responsibilities. For sure, it will help you, and your team, to save time, to make no mistakes and to fulfil all
our rules, while you are gathering your country’s entry and in the following phases of the WPC.
First of all , we invite you to read carefully at the rules of the competition, which are published on our site.
They have not changed since last year, but you need to pay attention to the new wording of the portrait
and overall wedding categories when selecting your submission.
According to that new wording, our validation committee will be more stringent then in the past in
recognising actual wedding ceremonies validating an image.
However, our validation committee will assist you with further information related to the category
descriptions, judging process and scoring criteria in a separate video tutorial.
My job is to remind you that everything linked to submission, images selection, picture uploading and all
other practical commitments, are under the responsibility of the team captains. We want to answer all
frequently asked questions so that the process is simple and without complications.
Best wishes and good luck!
Giuseppe Scozzi, WPC CEO
mobile +39 348 3330037
office +39 06 9034830
FREQUENTLY ASKED QUESTIONS ON…
1. TEAM STRUCTURE AND IMAGES SELECTION
Who can be a member of a team?
All teams are made up of professional and artist photographers, whose citizenship is within your country. If
a member of your team works and resides in another country, he/she can still be part of your team, and
he/she cannot represent the country where he/she works or lives. In other words, what is relevant is the
citizenship of the authors and not the country where their work activity takes place.
Are there limitations linked to individual membership?
Each team is responsible for determining its own methods and criteria for gathering the team members and
choosing the images to submit. If a team is created by a national association, it is not required that the
members of the team are all members of that association. The WPC tends to bring out the best
photographic talents in a country, so our hope is that the selection will be extended to all photographers (a
national call for entries).
How many images to submit?
There are 3 for each of six categories, including: Commercial -Illustration/Digital Art -Nature
(landscape/wildlife)-Portrait-Reportage/Photojournalism- Wedding (that means a total of 18 images). Your
team may choose not to participate in all categories, or to submit just 1 or 2 images in a single category.
However, in this case the aggregate score of your national team will be limited to the images submitted.
Can a team member enter his/her images in more than just one category?
Yes, but a single author may not enter more than one image in a single category. This is similar to the
Olympics, where athletes can compete in multiple disciplines, but they cannot enter the same discipline
twice! Accordingly, the number of images are 18, while the photographers may be from 3 up to 18. It is a
decision up to each entering team.
Are team captains eligible to enter the competition as a team member?
Yes they are – though it is not necessary. They can be one of the individual team members or just an
executive. Their main tasks are to set up the images, submit them digitally and nominate a judge from their
country. Team captains are responsible for establishing their team, and they can be both a player or not.
This is again up to each group.
2. UPLOADING PICTURES
How and when to upload the pictures?
You will do that via the WPC Online Entry System, using your personal user name and password. Our
secretariat will supply your Pass and ID at the end of June. You will have time from July 1st up to October
15th, 2019 to submit all entries. We remind you that, as a team captain, you are the only one authorized to
upload the images of your team.
Do we need to upload our pictures all at once?
No, our software allows you to upload one or more photographs at a time, and to change an image, if
deemed appropriate.
Do we need to indicate the team-members names and contacts?
Yes! You are strongly requested, when submitting the images of your team, to clearly indicate full names
and e-mail contacts of each and all your authors using the online entry system.
May we make public the names and the images of our team members?
Their names and all submitted images must not be presented as being in the competition until after they
are validated by our WPC validation committee. That committee will overlook all submissions as long as
they are uploaded and will inform you in case of any problems. We will inform you when the submitted
images may be shown in public as entered in the WPC Competition.
Can images made by multiple authors be accepted?
It is not uncommon for images to have contributions from multiple sources (especially in commercial or
illustration). The captains must indicate only one name of the author, indicating that he/she must be the
copyright holder or to have got the permission of the copyright holder to run for the contest.
3. TECHNICAL REQUIREMENTS AND COPYRIGHT ISSUES
What about the technical requirements and resolution parameters?
Colour and black & white pictures may be submitted. Parameters: A minimum of 4,000 pixels on the
longest side - Format: maximum-quality JPEG, to be under 16 megabytes. Embedded profile: sRGB, Adobe
98 or Greyscale. It your images do not match the aforementioned requirements, they will not be accepted.
Who is responsible for Rights, Licenses & Releases of the submitted images?
Submitting the team entries, you will certify that all your team members present their original works, that
they own all rights pertaining to the work or they possess the permission of the copyright holder to submit
the work.
You also certify that all your team members agree to license to the World Photographic Cup the right to
display the image(s) on the WPC web site, in articles, exhibitions and publications pertaining to the World
Photographic Cup competition, and for future WPC promotional purposes. Be sure that you and all your
members are fully aware of that.
4. PAYMENTS OF THE ENTRY FEE
How much is the entry fee and how to pay?
The fee for team participation shall be € 400.00 regardless of the number of images a team chooses to
enter. The payment is easily done using our online facilities. Should you like to use an alternative way of
payment (Bank transfer or so), you need to contact the WPC secretariat. It’s up to each single team if and
how to split this cost within the entrants. Anyway, we may accept only one bulk payment per team. Please
know that all selected photographer will get a certificate indicating that they have been chosen to
represent the country.
Do we have to pay before uploading the images?
It is not mandatory to pay before to uploading your pictures. However, the payment of the fee must be
received not later than October 15th, 2018.
5. NOMINATION OF A NATIONAL JUDGE
Are all teams entitled to nominate a judge?
Each national team is entitled to select and nominate 1 national judge. You need to indicate the name and
contacts of your judge using our online system. Just as all your team-members, your judge must hold a
citizenship within your country. We strongly invite you to make your selection based on photographic
technique, experience, and previous training as a photographic judge. In other words, all selected judges
must have an extensive national and international judging experience. Remember that the judges are
requested to participate in “on line” briefings for this judging. Judges not participating in the scheduled
briefings may be subject to exclusion from the jury. We cannot stress enough how important it is for your
judge to attend this online briefing
If we choose to not nominate a judge, will this penalize our team?
Not at all. Actually, judging will be blind and all judges are automatically prevented by our software to
scores their own country’s images.
6. AWARDS
WPC is a “team” competition. What about individual awards?
You will receive digital certificates of participation bearing the names of all the individual team members.
Unlike any other competition, all your team members may claim to have represented their country at the
international level. In addition to that, Nation Awards certificates will be presented to the author of the
highest scored image submitted by your team. This certificate is also called “best of nation” award.
If your team has some “finalists” (that means the authors of the top 10 scored pictures in the six
categories), they will be invited to attend the WPC award ceremony and will be presented with a finalist
certificate.
Finally, gold, silver and bronze medals will be awarded to the first, second and third highest score images in
each category.
How exactly are individual scores computed?
All scores are computed automatically through our software. The standings are determined based on a
total score of 100, plus decimal points after averaging all scores.
How the Team awards are computed?
For purposes of computing team scores, points are given out to all finalists on each category. Their teams
get points from 10 (the golden medallist) to 1 (tenth place). In the event of a tie, between two or more
scores, the points corresponding to their position in the ranking and to the one immediately following will
be summed up and equally divided between the two or more teams. For example, if there are 2 images
achieving the seventh place in the same category, those images will receive 4 points (7th place) + 3 points
(8th place). Their team will get 3,5 points each. That category will have 2 seventh places and no eighth place.
Which awards do the teams get?
Certificates will be awarded to the 4th, 5th, 6th, 7th, 8th, 9th and 10th place teams, based on aggregated
score of top ten placement in all categories. Trophies will be awarded to the second and third place teams.
The World Photographic Cup will be awarded to the national team receiving the highest score based on top
ten placement.
7. TIMELINE
What happens after the closing of the entry time?
Registration of Entries Closes on October 15th, 2019.
Immediately after, our validation committee will check the eligibility of all submitted pictures, and will
inform you if problems are detected or questions related to any submitted images. If a replacement of an
image is necessary, you will have time to do it.
The judging process will close at the end of November.
Finalists and Best of Nation Awards will be announced on January 2020 at Grand Imaging Awards at IUSA
(Nashville – Tennessee, Jan 20, 2020).
Winners will be announced at the WPC Awards Ceremony in Rome, Italy, on March 23rd, 2020
8. GETTING IN TOUCH…
If you have any new questions not covered here, please don’t hesitate to email us via
[email protected] . You may also get in touch with us using our social groups and pages or
using the “contact us” form at our website.
WPC – World Photographic Cup Company Limited by Guarantee
Legal address: Menlo Hill , H91, Galway, Ireland Secretariat: Via Monte Calcara 13, 00060 Castelnuovo di Porto (Rome) , Italy
[email protected] – www.worldphotographiccup.org
