Francis Scott Key After-school Program Family Handbook-83.Mail check to: SNBC 3925 Noriega st San Francisco, CA 94122 6 . Francis Scott Key Elementary After-school Learning Program

Francis Scott Key Elementary After-school Learning Program 2019-20

After School Learning Program

Family Handbook

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Table of Contents - **Please focus on any element of the handbook with a star, the se sections contain important information for families. Introduction

Who to Contact

Fees & Billing

● Fees & Rates ● Families on Free and Reduced Lunch Fees ● Billing

○ Directions to make a credit card payment ○ Directions to make a check payment

Program Basics

Staff Roles

○ Program Manager ○ Program Coordinator ○ Family Engagement Coordinator ○ Student Support ○ Assistant Coordinator ○ Grade Lead Program Leader ○ Program Leader ○ Program Assistant

Schedules & Locations

○ K-2 Schedule & Locations ○ 3-5 Schedule & Locations ○ Location Chart ○ Supper ○ Snack ○ Recess ○ Clubs ○ Nutrition Guidelines ○ Clubs ○ Homework Time ○ Sign Out

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Clothes

● K-1 Families Attendance & Pick-up

● Attendance ● Pick-up ● Tardiness ● Early Release Policy ● Authorized Pick up

Field Trips

Communication

● Phone ● Program coordinator ● Program Assistant Coordinator ● Program Manager ● Please call or email us

Safety & Security

● Emergency Procedures ● Pick-Up

Statement of Inclusive Practices

● Basic Principles for an Inclusive ASLP ● Key components of inclusive practices used in our ASLP that target social skills and

social climate Behavior Support

● Positive Behavior Guidance in the classroom ● Positive Reinforcement ● Restorative Practices ● Conferences ● Restorative Behavior Roadmap

Family Communication

Family Agreements

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Introduction Welcome to Francis Scott Key’s After-school Learning Program! We are so excited to have you apart of the community!

To be successful, we believe that every school year needs the cooperation of the families. It’s important that all families understand the FS Key ASLP Mission, share our core values, and support our staff. When joined by a common set of beliefs and purposes, Program Leaders and families form a powerful team with far reaching effects on our children and school community!

We will try to include as much information as possible in this handbook, but please contact us if you have any questions about any element of FS Key’s ASLP.

Who To Contact

For general questions about the day to day operation of program or enrollment, or for questions about fees or any larger issues, please contact the Program Coordinator Bel Estiva at [email protected] or the assistant Program Coordinator Helene at [email protected]

For questions about BACR, Bay Area Community Resources or SNBC, Sunset Neighborhood Beacon Center, please contact our program manager Rebecca Wong at [email protected]

Please remember that our Program Leaders are there to support your family at

all times. However, during Program hours they are responsible for the safety

and Social Emotional Development of their entire group of students. If possible,

refrain from asking program related questions to Program Leaders while they

are teaching or supporting their group, thank you!

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Fees and Billing Fees & Rates

SFUSD Employee per student 50% off

FNRL $300

FNRL Sibling $200

Full Tuition $1,200

Full Tuition - Sibling $800

Mandarin Full Tuition $1,250

Mandarin FNRL $900

Spanish Full $1,000

Spanish FNRL $1,000

* If you are on Free and Reduced lunch at Sherman, you can qualify for a discounted rate. If you are not, but your family needs support with payment, please contact Bel Estiva at [email protected] Families on Free and Reduced Lunch

● All Free and Reduced Lunch families have been asked to contribute $300 for the whole school year. This fee will help ensure that after-school can provide adequate supplies, enrichment materials, staff appreciation, professional development opportunities, and other valuable resources to support our high quality after school program. Payments are due at the end of the month.

● Families may pay the full cost or pay monthly installments. Billing

● We will be accepting credit card payments or check payments. ● Payments are due at the end of the month.

Directions to make a credit card payment:

1. Go to https://bacr.force.com/afterschool

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a. Your username is the email that you used to register your student(s) b. You will need to use the password that you created when creating your

salesforce account. If you need this password reset, please email [email protected]

2. click the Manage Payments link on the left side of the screen. 3. select what you are going to pay 4. click the Pay Now button.

Directions to make check payment:

1. Write a check payable to: SNBC or BACR 2. In the memo, please write your student(s) name(s) 3. Mail check to: SNBC 3925 Noriega st San Francisco, CA 94122

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Program Basics

Staff Roles - what do we do?

Program Manager - The Program Manager is responsible for the support and oversight of multiple sites. The Program Manager is the link between BACR/SNBC, our lead agencies, and. The Program Manager supervises the Program Coordinator and ensures the quality of Program.

Program Coordinator - The Program Coordinator is responsible for the day to day operations of program. The Program Coordinator is responsible for enrollment, schedules, behavioral challenges, and school day alignment and supervises all line staff. Family Engagement Coordinator - Family Engagement Coordinator will serve as a liaison between school administrators, faculty, staff, students’ parents and community resources in the Outer Sunset. This position will improve communication between the school and the students’ families, promote parent engagement in their children’s education, and encourage greater community involvement in the school. Student Support - Our Student Support staff works with a small, selective, group of students whom need extra social emotional and behavioral support. This position meets with specific students regularly throughout the week and implements small group activities to build inclusion.

Assistant Coordinator- The Assistant Coordinator supports the day to day operations of program and staff supervision.

Grade Lead Program Leader - FSK’s ASLP has 6 Grade Lead Program Leaders that are responsible for the safety of students on a daily basis. These Program Leaders

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are also responsible for holding Grade-level meetings and check ins with their associated grade’s Program Leaders. They provide feedback to their Program Leaders and report to the Program Coordinators with any pressing issues. They also work collaboratively with all staff to Leaders support youth development, academic support and the safety supervision of students, and implementation of club lessons.

Program Leaders - FSK’s ASLP has 13 Program leaders that rotate throughout the summer. They are responsible for the safety and supervision of students on a daily basis, in addition to youth development, team building, and academic support. They also work collaboratively with their Grade Lead Program Leaders during their team’s club times. Program Assistants - FSK’s ASLP has 7 Program assistants that support where it is needed most. You might find them substituting a Program Leader’s Lesson. Their main station is the Help Desk. Our Program Assistants have a multi-faceted role in program that is integral to the functioning of after-school.

Schedules & Locations

Schedules are subject to change due to staffing.

K-2 Schedule & Locations K-2

Time What Where

1:50-2:00 Pick-up/Sign-in Hallway in front of Assigned Room

2:00-2:20 Supper Auditorium

2:20-2:25 Drop off back-packs Hallway in front of Assigned Room

2:30-2:50 Structured Recess Yard

3:00-4:00 Clubs Assigned Room Spaces

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4:00-4:55 Homework Assigned Room Spaces

5:00-5:15 Snack Yard or Outside of Assigned Room

5:15-5:45 Free Play Yard

5:45-6 Sign out Classrooms (except for 2nd grade: they are in the Auditorium)

Groups Program Leader Group Rooms

Kinder B Ms Tiffany room 106

Kinder D Ms Ali - Lead room 104

Kinder A Ms Nicole room 105

Kinder D Ms Carrie room 107

1A Ms Lisa - Lead room 103

1B Ms Kelly room 102

1C Mr Alfred room 131

2A Ms Lupe - Lead room 217

2B Ms Jodi room 216

2C Ms Kaebeth room 215

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3-5 Schedule & Locations

3-5

Time What Where

1:50-2:00 Pick-Up/Sign-in Hallway in front of Assigned Room

2:00-2:25 Structured Recess Yard

2:30-2:50 Supper Auditorium

3:00-4:00 Homework Assigned Room Spaces

4:00-4:55 Clubs Assigned Room Spaces

5:00-5:15 Snack Auditorium

5:15-5:45 Free Play Yard

5:45-6 Sign out Cafeteria

Groups Program Leader Group Rooms

3A Ms Melissa - Lead room 209

3B Mr Chris room 207

3C Ms Leilani room 208

4A Ms Grace - Lead room 218

4B Ms Deja room 206

4C Mr Alex room 205

5A Ms Olivia - Lead room 203

5B Ms Adrienne room 202

5C Mr Joe room 201

Location Chart - There will be a location chart at the entrance of the school (turn right when you walk in). This will show where each group is located. Program Assistants and Program Leaders will update their locations when needed.

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Supper - We provide a daily supper from 1:50-2:20 for K-2 and 2:30-2:50 for 3-5. SFUSD provides these meals. Snack - We provide a 2nd time for students to eat snack from 5:00-5:15. Depending on the availability, students may or may not get snack. *Unfortunately, there is a shortage of snack within the Sunset Elementary

schools. We kindly ask families to donate any size of snack contribution to help

with this.

Recess - We provide 2-3 recesses for at least 20 minutes each day. During this time, we let the students participate in a semi-structured play time. Our staff are expected to facilitate games and support all children to be physically involved in an activity throughout the whole recess. Students get to choose which activity to participate in.

Clubs - All students in program will rotate through 2-8 week clubs and are led by our Program Leaders (or Program Assistants if a Program Leader is out). For example, a group will take Art for 2-8 weeks with their core Program Leader. They will then rotate to a different Program Leader for another 2-8 weeks of a different club (ie: Sports). This rotation goes on for the whole school year. With this rotation students will have the opportunity to experience a wide range of clubs. Examples of clubs offered for the year are, and not limited to, Cooking, Art, STEM, Sports and DIY. Our club curricula is written and developed by our staff. Our Clubs are geared towards project-based, exploration and hands on learning.

Nutrition Guidelines

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We are not allowed to serve the following foods in our program -

● Foods or drinks high in sugar or fructose corn syrup ● MSG ● Any nuts ● Processed Meats ● Trans Fats

We highly recommend for you to pack an extra snack for your

child in after-school. If you decide to do so, please make sure

that the food you bring meets these requirements.

Homework Time

ASLP provides one hour of homework time on Mondays-Thursdays. Homework time is a structured time for students to do their homework in the following described environment:

● A Transition into a quiet space ● Students Work on homework in a quiet space ● Program Leaders float around the room and assist students with any

questions on homework. ● A brain break is provided in the middle of homework. ● Program leaders check homework answers. ● After-homework-activities are provided if students complete homework

early. Examples of these activities are: crossword puzzles, coloring sheets, word searches, etc.

We would like to kindly emphasize that our program is not a one-on-one tutoring center. The quality of the program is measured by other standards other than homework. These standards are, but not limited to, social emotional development, providing a safe space for social connections, and welcoming diversity.

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Sign-out

At 5:45 the remaining students in program will go to the Auditorium or their assigned space. Please check in with the Help Desk staff. All families are required to sign out their student(s). The sign-out binders will be found at the Help Desk.

Clothes K-1 Families Please make sure to pack a change of clothing in your child’s backpack each day in case of a bathroom accident. They do happen, but thats okay as long as we are prepared.

Attendance and Pick-up

Attendance

It is required for all students to attend program Monday-Friday until 6pm. Students whom are unable to attend all 5 days will be considered to be withdrawn from program. **If your child will be absent from program, please email or text Bel or Helene. Pick-up

Pick-up time is strictly between 5:45-6:00. This policy is in place due to the needs of our program licensing and funding. Furthermore, lessons are project-based and students build upon their projects & skills everyday. Families will need to fill out an Early Release form at the Help Desk if student(s) needs to leave before 6pm. In the event that families are more than 10 minutes late to pick-up, we will charge $1 per minute until student is picked up.

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During the first couple weeks of school, family members who pick up will need to have a proof of identification. This practice is in place for the safety of the students in program. We cannot release any child until we have confirmed that

they have permission to release to a specific adult/caretaker.

Tardiness

If families are late to pick up, please notify the Site coordinators of your ETA. Early Release Policy

Family members whom need to pick up student(s) before 6pm, need to fill out an Early release form. These are available at the Help Desk. Authorized Pick-Up

If an adult, other than the parent is picking up a student, they must be on that student’s Authorize Pick-up List. This list was created at the time of registration. The Primary Guardian/Parent has access to their student’s Salesforce Registration. They may add authorized pick ups or emergency contacts via the Salesforce platform: http://bacr.force.com/afterschool Field Trips

Throughout the school year, Program Leaders may plan a filed trip for their group. Permission slip forms will be sent home. In order for your student to attend a field trip, this form must be signed. If students do not have permission

to attend the field trips, they will remain on campus with a different group and

program leader. Communication

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At FSK’s ASLP, it is important to us that we maintain open communication with our students and families. We are a team and are here to support your child alongside you. Please know that we are here to answer questions, share with you the incredible work you students are doing, and address any concerns you might have! ***Please remember that our other staff are supporting an entire group of 25

students during program hours. If you have questions that need immediate

attention, please reach out to our Help Desk or coordinators.

Phone - To reach us during program hours, please call 415-531-3934 or 415-741-4310. You can also text this phone with any updates about drop-off and pick-up or other day to day issues. Program Coordinator - Our Program coordinator, Bel Olivar, is running the program on the ground level. You can contact Bel with any questions about the day to day operation of After-school at [email protected] Program Assistant - Our program assistant, Helene Szabados, is also in program every day and available to support and answer questions! You can email her at [email protected] Program Manager - Our program manager, Rebecca Wong, is available by phone and email at 415-297-2266 or [email protected]

Please call or email us - In the case of:

○ Child Absence ○ Changes to program status ○ Wanting to know more information ○ Concerns

Safety and Security

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Emergency Procedures - In the case of an emergency, we have a comprehensive series of plans that are aligned with the school day. If you would like more details about this plan, please contact our program coordinator. *** Please make sure that you have updated your emergency contact and allowed pick-up list. You can always add more friends and family at the Help Desk or via bacr.force.com/afterschool Pick-up - During pick-up a staff member will have a sign-out sheet at the Help Desk. Families are required to sign the sign-out binder upon pick-up. For the first 2 weeks of school, families are required to show a form of Identification. Statement Of Inclusive Practices Our ASLP strives to include all students and create a school climate of belonging and community by celebrating differences.

Basic Principles for an Inclusive ASLP

● Every student is important and it is essential for the educators in our program to embrace responsibility for the success of all students. Each of our students are full and accepted members of their school community.

● We recognize that each student is different and we aspire to implement a diverse set of support systems to help our students to be successful in a school environment.

● Inclusive education is not specifically about students with disabilities but relates to all students, with an emphasis on special population students, including at-risk, English Language Learners, culturally diverse, and LGBTQ students.

● There may be a continuing need for services provided outside of our program and our program strives to connect families with those services.

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Key components of inclusive practices used in our ASLP that target social skills

and social climate are:

■ Team curriculum ○ To build a sense of community and teamwork both in small groups

and as a larger program. ■ Restorative practices

○ By using community circles on a daily basis to create social bonds between students, discuss problems, and share experiences.

○ When conflicts arise, our staff find time to mediate with conversations and use restorative questions to help students discover the impact of their actions and guide the students in finding an appropriate way to make things right with the people involved.

■ Celebration of individual identity and respecting the right of all members of

our program to freely express their: ○ Gender ○ Sexual Orientation ○ Personality ○ and Cultural Identity

■ Facilitation of lessons and conversations that serve to broaden the understanding of the FSK and San Francisco community which may include:

○ Populations of diverse socio-economic backgrounds ○ Different and possibly alternative types of family structures ○ Different cultural traditions

Our staff will incorporate these values of celebrating diversity into their clubs and community group times. Behavior Support It is the top priority of our staff to keep all students safe, both physically and emotionally. We also recognize that children in a school environment may exhibit certain unsafe behaviors at any time of day. It is a priority to support these 17


students to make the best decisions. We have several systems in place to support behavior when it occurs.

Positive Behavior Guidance in the Classroom

We work hard to set up an environment that encourages positive behavior on a daily basis.

Expectations are created and agreed upon during the first day of each week of camp by both the teacher and the students and are referred to throughout the week. The equity and the needs of all students are taken into account when creating these expectations.

Positive Reinforcement – once expectations are agreed upon, we reward positive behavior with positive behavior management tools. For example:

The Good Behavior Game – a chance for non-material rewards that are given on a regular basis to the class or small groups who earn points for positive behavior in the classroom.

Marble Jars- a chance for the whole group to earn rewards by filling up a jar with marbles. Following expectations and agreements are ways to fill up the jar.

Restorative Practices

When harm is done, it is important that there are consequences for unsafe or unkind actions. We believe in consistently following up with consequences if expectations are broken.

However, we believe that it is important for those consequences to be restorative and appropriately matched with the action.

Therefore, we try to take the following steps before giving consequences:

1. Figure out what happened and listen fully to all sides of a story

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2. Work to find out the reason behind the action

3. Have a restorative conversation that lead to agreements on how to move forward

4. Give students a chance to think of a way to repair harm that matches the action

5. Find the root of any conflict between students in order to improve the relationship and avoid future challenges

We will always try our best to communicate with the family when a behavior issue or conflict arises. Each of our Program Leaders have 25 students to themselves and sometimes incidents go unseen. We encourage our students to seek help from a Program leader if a conflict arises.

*** This process can take time so sometimes issues will not be resolved in one day. If you disagree with the way that a staff member has handled a behavior issue or conflict, please reach out to a coordinator or manager directly and they will follow up with the program leader.

Conferences

It may be necessary to bring in a larger support team to brainstorm a success plan if a behavior plan isn’t working. This team consists of Site Coordinators, ASLP’s Student Support staff, program leaders, day-school faculty if necessary and should include the family. During a conference, the team may set a time-line for improvement with a plan for if the behavior does not improve. It is possible that our program might not be the best fit for a child and in some cases, we may need to suspend or exit a child after completing all other steps.

Restorative Behavior Roadmap

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Family Communication

At ASLP, we expect all family members and visitors to:

1. Respect the mission, philosophy, and protocols of our program

2. Work together with our staff and coordinators for the benefit of their

children

3. Help demonstrate that all members of the school community should be

treated safely and with respect and therefore set a positive example for

all students while on campus in their own speech and behavior

4. Approach the PC, PA, or PM only to help resolve any issues of concern

5. Seek to clarify a child’s version of events with the program’s view in

order to bring about a peaceful solution to any issue

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Family Agreements Please initial below

1. We agree to pay any agreed upon tuition on time Initial ______

2. We understand and acknowledge the ASLP nutrition policy Initial ______

3. We understand and acknowledge the ASLP homework policy Initial ______

4. We understand and acknowledge the ASLP pick-up procedures. In addition, we agree to pick up

our child during the designated pick-up time from 5:45pm-6:00pm. We understand that we will have to pay $1 per minute after 6:10pm. Initial ______

5. During program hours, we agree to ask for help from a coordinator first before reaching out to a

Program Leader who is supporting a group Initial ______

6. We will call or email the Site Coordinator if a student will be absent that day Initial ______

7. We understand and acknowledge the Statement of Inclusive Practices Initial ______

8. We understand and acknowledge the Positive Behavior Guidance Policy Initial ______

9. We understand and acknowledge the Family Communication Policy Initial ______

FSK’s ASLP reserves the right to deny programming if the program reasonably concludes that the

actions of a guardian are inconsistent with the establishment and or maintenance of a positive,

constructive working relationship between ASLP and students/guardians Please Sign

We have received and read the After School Learning Program Family Handbook _____________________ ___________________________ __________________ Parent/Guardian 1 name Signature Date _____________________ ___________________________ __________________ Parent/Guardian 2 name Signature Date

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Documents

Francis Scott Key After-school Program Family Handbook-83.Mail check to: SNBC 3925 Noriega st San Francisco, CA 94122 6 . Francis Scott Key Elementary After-school Learning Program