Framework Agreement for: Waste Management Reference: BA-EFM009 Framework Duration: 15 December 2011 to 14 December 2014 (12 month option to extend)

Framework Agreement for: Waste ManagementReference: BA-EFM009

Framework Duration:15 December 2011 to 14 December 2014

(12 month option to extend)

Overview of the Framework Agreement

Open to all Universities and Colleges in Scotland

Appointed and pre-qualified Service Providers

Up to Six Service Providers per Waste Stream Schedule for each geographical lot Mixture of National and Local Service Providers Total of 23 Service Providers (including 2 Councils)

5 Waste Stream Schedules across 11 geographical lots. Schedule A - Non Hazardous Waste, Recyclates and Recoverables Schedule B – Waste Electrical and Electronic Equipment and Associated Materials Schedule C – Chemical Waste Schedule D – Clinical and Biological Waste (including Medical waste) Schedule E – Radioactive Waste & Materials

Waste Hierarchy

Eliminate Avoid production of waste

Waste Streams – Schedule A - Non Hazardous Waste, Recyclates and Recoverables

Waste Elements and Materials Associated Added Value Services

• General Waste (Landfill)• Food Waste• Grass Cuttings and other non-recyclable

garden and plant matter• Animal Bedding (non-contaminated)• Miscellaneous• Confidential Waste• Recyclates & Recoverables

• Waste Audits• Measurement of Waste• Substance & material identification /

classification• On-site shredding• Containerisation / Skip Hire• Tanker Hire• Provision of training and promotion of

best practices, including publicity materials

Waste Streams – Schedule B – Waste Electrical and Electronic Equipment and Associated Materials


Waste Electrical & Electronic Equipment (WEEE)BatteriesMiscellaneous

• Waste Audits• Measurement of Waste• Substance & material identification /

classification• On-site destruction (Hard Drives and

other media storage)• Containerisation / Skip Hire• Provision of training and promotion of


Waste Streams – Schedule C – Chemical Waste


Laboratory Chemicals (Toxic & Non-toxic)Miscellaneous Laboratory WasteJanitorial and Estates ChemicalsCompressed GassesNon Edible Oil Professional Services

• Waste Audits• Measurement of Waste• Provision of portable containers• Containerisation / Skip Hire• Provision of training and promotion of


Waste Streams – Schedule D - Clinical and Biological Waste


• Human tissue• Human body fluids & excreta • Material or items contaminated with human tissue or body

fluids/excreta (e.g. swabs, tissues, gloves etc) that is offensive or hazardous

• Animal carcasses, parts/tissue that are Animal By-Products (Animal By-Products (Scotland) Regulations 2003 (as amended)

• Animal carcasses, parts/tissue that are not Animal By-Products (Animal By-Products (Scotland) Regulations 2003 (as amended)

• Material or items contaminated with animal tissue or other materials (including Animal By-Products)

• Material or items contaminated with animal body fluids/excreta (e.g. swabs, gloves etc) that is offensive or hazardous.

• Contaminated animal bedding that is Special waste• Sharps• Medical Waste• Laboratory culture waste• HEPA filters (e.g. from laminar flow cabinets and ventilation

systems)• Pharmaceuticals and Controlled drugs• Items contaminated by pharmaceuticals and controlled drugs• Soil samples contaminated with hazardous biological material• miscellaneous biological waste

• Waste Audits• Measurement of Waste• Substance & material

identification / classification• Provision of portable

Containers• Provision of training and

promotion of best practices, including publicity materials

Waste Streams – Schedule E – Radioactive Waste & Materials


• Radioactive Waste• Radio Chemicals• Contaminated materials• Sharps

• Professional Services

• Waste Audits• Measurement of Waste• Provision of portable Containers• Provision of training and promotion of


Operation of Framework Agreement

Call off (selection of Service provider) by mini-competition: Further Tender exercise / Quick Quote (depending on complexity of requirement) Ability to focus on delivery of services and main requirements

Pre-agreed T&Cs: Any additional requirement to be covered in Statement of Requirement issued at time of mini-competition

Pre-agreed performance levels and response timescales : Set Minimum Standards that can be altered at the time of mini-competition if desired

Geographical Lotting

RegionRegion Ref

No. Institution RegionRegion Ref

No. Institution

Highlands & Morayshire

1 Inverness College, Moray College, North Highland College, West Highland College,

UHI

Stirlingshire 7 Forth Valley College, University of Stirling

Greater Glasgow 8

Glasgow Kelvinside College , West College Scotland , Coatbridge College, New

Lanarkshire College , North Glasgow College, South Lanarkshire College

Islands 2 Lews Castle College, Sabhal Mor Ostaig

Aberdeen & Grampian Highlands

3

Robert Gordon University, University of Aberdeen, North East Scotland College,

Banff and Buchan College, Scottish Agricultural College (Craibstone Campus)

Glasgow City 9

Glasgow Caledonian University, Glasgow School of Art, Glasgow Clyde College

(formerly Langside, Cardonlad and Anniesland Colleges), Royal Conservatiore of Scotland (RSAMD) , University of Glasgow, University

of Strathclyde, City of Glasgow College

Perth, Angus, Dundee

4

University of Abertay, University of Dundee, Dundee & Angus College , Perth College

Fife 5

Fife College, SRUC Fife Campus, University of St Andrews

West of Scotland 10

Ayrshire College, University of West of Scotland, University of West of Scotland

Edinburgh & Lothians

6

University of Edinburgh , Edinburgh Napier University, Edinburgh College, Heriot Watt

University, Newbattle Abbey College, Queen Margaret University, SRUC Main Campus,

University of Edinburgh, West Lothian College

South Scotland 11

SRUC Dumfries Campus (Formerly Barony College), Borders College, Dumfries &

Galloway College, University of Glasgow - Crighton Campus, University of West of

Scotland - Crighton Campus

Geographical Lotting & Appointed Suppliers Lot 1

Highlands & Morayshire

Lot 2Islands

Lot 3Aberdeen & Grampian

Lot 4 Angus,

Dundee & Perth

Lot 5Fife

Lot 6 Edinburgh &

Lothians

Lot 7Stirlingshire

Lot 8Greater Glasgow

Lot 9Glasgow City

Lot 10West of Scotland

Lot 11South of Scotland

Biffa Biffa Biffa Biffa Biffa Biffa Biffa Biffa Biffa Biffa BiffaCCL North CCL North CCL North CCL North CCL North CCL North CCL North CCL North CCL North CCL North CCL North

Ecosystems Ecosystems Ecosystems DJ Laing Ecosystems Ecosystems Ecosystems Ecosystems Ecosystems Ecosystems Ecosystems

Enviroco Mitie EIS Ecosystems Enviroco Enviroco Enviroco Enviroco Enviroco Enviroco Enviroco

Mitie PHS Enviroco Enviroco Fife Council Grundon Grundon GrundonGlasgow City

Council Grundon Healthcare

Evironmental

PHS Pure IT

Recycling Healthcare

Evironmental Grundon GrundonHealthcare

EvironmentalHealthcare

EvironmentalHealthcare

Evironmental GrundonHealthcare

Evironmental Mitie

Pure IT Recycling RDC Mitie

Healthcare Evironmental

Healthcare Evironmental Mitie Mitie Mitie

Healthcare Evironmental Mitie PHS

RDC TES-AMM PHS Mitie Mitie PHS PHS PHS Mitie PHSPure IT

Recycling

TES-AMM Veolia Pure IT

Recycling PHS PHS Pure IT

RecyclingPure IT

Recycling Pure IT

Recycling PHS Pure IT

Recycling RDC

Veolia WEEE RDC Pure IT

Recycling Pure IT

Recycling RDC SRCL RDC Pure IT Recycling RDC SRCLWEEE SITA RDC RDC SRCL TES-AMM SRCL RDC SRCL TES-AMM

William Tracey SRCL SRCL SRCL TES-AMM Veolia SRCL SRCL TES-AMM Veolia

TES-AMM TES-AMM TES-AMM Veolia Viridor TES-AMM TES-AMM Veolia WEEE

TWMA Veolia Veolia Viridor WEEE Veolia Veolia ViridorWilliam Tracey

Veolia WEEE Viridor WEEEWilliam Tracey Viridor Viridor WEEE

WEEE William Tracey WEEE

William Tracey

Wylie Recycling WEEE WEEE

William Tracey

William TraceyWylie

RecyclingWilliam Tracey

William Tracey William Tracey

Wylie Recycling

Aim and Benefits of the Framework Agreement Aim of Agreement Provide efficient and compliant quality service Reduce or restrict costs Reduction of disposal to Landfill Promotion of waste reduction and recycling initiatives and stakeholder education

Service Delivery

Set Standard Working Hours with the ability to provide services out of normal working hours

Maximum call-out response times for different waste streams

Duty of Care requirements

Adherence to and promotion of practices to comply with and meet targets from Climate Change (Scotland) Act 2009 and Scotland’s zero waste plan (and proposed regulations).

Account Management Updates on legislation changes, best practice and market innovation Pro-active approach to managing the contract. Service improvements, complaint resolution, etc.

Reporting & MI

Staffing & Training

Spend overview

Contract Uptake and Issues

70% of the Institutions indicate using/will use the Framework Agreement

30% Institutions have other contracts in place

Insufficient Coverage of Schedules in Lots

High costs to remote areas and local council offering service

Contamination rates

Separation requirements

Re-tender of the Framework Agreement

User Intelligence Group (UIG) input and feedback from Institutions crucial

Legislation Update

Opportunity Analysis + Added Value

Re-structuring (Schedules and Lotting)

Framework Information Access

UniBuy: Contact Information

Appointment of Supplier in each Waste Stream

T&Cs

Guidance on how to conduct further competition

Sharepoint Framework Agreement Tender Documents and Evaluation

Contact Information:

Ricarda Bieke

Procurement Manager

[email protected]

0131 442 8938