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Performance agreements in the Belgian social security network July 2009. FPS Social Security DG Strategy & Research. 1. Context. Performance agreements (PA) in the Federal state of Belgium. Governance framework at the federal level. Central ministries. - PowerPoint PPT Presentation
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FPS Social Security
DG Strategy & Research
Performance agreements in the Belgian social security network
July 2009
Page 3 [email protected]
Governance framework at the federal level
Executive bodies : Federal Law of 16 March 1954 on the control on public institutions of general interest
Executive bodies : Federal Law of 16 March 1954 on the control on public institutions of general interest
AA BB CC DD
1993 : Autonomous State’s owned
enterprises / public anonymous
corporation (PA)
1993 : Autonomous State’s owned
enterprises / public anonymous
corporation (PA)
1997-2003 : Public institutions from social security
PA, ops autonomy, ind responsibility
for CEO
1997-2003 : Public institutions from social security
PA, ops autonomy, ind responsibility
for CEO
’90
: p
rivatiz
atio
n’9
0 :
priv
atiz
atio
n
Central ministriesCentral ministries
1999-2003 : Copernicus ReformMatrix structure, reorganisation in
Federal Public services (FPS)
1999-2003 : Copernicus ReformMatrix structure, reorganisation in
Federal Public services (FPS)
11
22
2008 : Policy plan Minister for Civil ServicePA / operational autonomy for FPS and remaining A
& B bodiesTo ex post control
2008 : Policy plan Minister for Civil ServicePA / operational autonomy for FPS and remaining A
& B bodiesTo ex post control
33
44
2001-2003Individual responsibility for CEO’s
2001-2003Individual responsibility for CEO’s
Page 4 [email protected]
Governance framework within the Regions and Communities
Executive bodies : Federal Law of 16 March 1954 for the control on public institutions of general interest
Executive bodies : Federal Law of 16 March 1954 for the control on public institutions of general interest
AA BB CC
1993 : Autonomous State’s owned
enterprises / public anonymous
corporation (PA)
1993 : Autonomous State’s owned
enterprises / public anonymous
corporation (PA)
General ministriesGeneral
ministries
Brussels Capital Region
Brussels Capital Region
Within & unchanged
Wallon RegionFrench Community
Wallon RegionFrench Community
Within & developed
2004 : Management decreesfor executive institutions :
control, PA, CEO responsibility
2004 : Management decreesfor executive institutions :
control, PA, CEO responsibility
2007 : Plan Marcourt (Walloon Region) reorganisation in
departments, CEO-mandate
2007 : Plan Marcourt (Walloon Region) reorganisation in
departments, CEO-mandate
Flemish CommunityFlemish Community
Outside
2000-2008 : For a Better Management Policy Reform
Reorganisation in policy fields, agencies, CEO-mandate, PA for
agencies
2000-2008 : For a Better Management Policy Reform
Reorganisation in policy fields, agencies, CEO-mandate, PA for
agencies
2007 : PA for departments2007 : PA for departments
Page 5 [email protected]
Performance agreements in the Kingdom of Belgium
Flemish Community 56 executive agencies
13 central departments
Flemish Community 56 executive agencies
13 central departments
Walloon Region 27 executive bodies or public enterprises
Walloon Region 27 executive bodies or public enterprises
French Community 6 executive bodies or public enterprises
French Community 6 executive bodies or public enterprises
Brussels Capital Region 5 executive bodies or public
enterprises
Brussels Capital Region 5 executive bodies or public
enterprises
Federal authority 11 State’s owned enterprises15 executive institutions from social security
Federal authority 11 State’s owned enterprises15 executive institutions from social security
Page 6 [email protected]
Contractmanagement within the Belgian Social
Security network
2
Actual situation Contracting parties
Options taken in the implementation of the PA
Page 7 [email protected]
Performance agreements within the Belgian social security network
Performance agreements in 15 Social Security Public Institutions (SSPI) :
Between the Federal State and each SSPI 12.000 employees concerned Operational budget +/- 1billions €/year Three years period + prolongation 1ste generation (2002-2005) – second generation (2006-2009)
Performance agreements in 15 Social Security Public Institutions (SSPI) :
Between the Federal State and each SSPI 12.000 employees concerned Operational budget +/- 1billions €/year Three years period + prolongation 1ste generation (2002-2005) – second generation (2006-2009)
Why ?Why ?
Need for a well performing social security network because of external threatsNeed for a well performing social security network because of external threats
Greater demands from citizen for a qualitative serviceGreater demands from citizen for a qualitative service
More and more budgetary constraintsMore and more budgetary constraints
Need for adequate policy supportNeed for adequate policy support
Page 8 [email protected]
Who ? A PA between Social partners, CEO & Ministers
Belgian State
System of public social insurance covering social risks
System of public social insurance covering social risks
The employers40%
The employees24%
Taxes36%
Direct contributions Employers’ organisationsTrade
unions
Governance of the public institutions
Governance of the public institutions
Performance agreements
Appointed CEO
Page 9 [email protected]
The contracting pandemonium
Ministre de
Tuelle
Ministre de
Tuelle
Commissionar
Policy Minister
Commissionar
Policy Minister
Support to the political level
Control, following-up concertation
Support
Minister for
Budget
Minister for
Budget
Commissionar Minister for Budget
Commissionar Minister for Budget
Support to the political level
Control, following-up concertation
Support
FPS Budget
FPS Budget
Concertation en task division
Intercabinet working groups
Minister for Civil Service
Minister for Civil Service
Social Security Public
Institution
Social Security Public
Institution
Belgian government
FPS EmplFPS EmplFPS SocFPS Soc
Ministre de
Tuelle
Ministre de
TuellePolicy
Minister
Policy Minister
Mgt-board
Mgt-board
CEOCEO
Social Security Public
Institution
Social Security Public
Institution
Mgt-board
Mgt-board
CEOCEO
Social Security Public
Institution
Social Security Public
Institution
Mgt-board
Mgt-board
CEOCEO
Social Security Public
Institution
Social Security Public
Institution
Mgt-board
Mgt-board
CEOCEO
Social Security Public
Institution
Social Security Public
Institution
Mgt-board
Mgt-board
CEOCEO
SSPI’s College
Page 10 [email protected]
Content : the PA will cover the operational performance of the institutions
Effectiveness : policy
implementation
Effectiveness : policy
implementation
Efficiency : Value for Money
Efficiency : Value for Money
Performance : execution daily
activities
Performance : execution daily
activities
Page 11 [email protected]
Output objectives
0,00
50,00
100,00
150,00
200,00
250,00
Nu
mb
er
of
ou
tpu
t
cont
rol
paym
ent
decis
ion
reco
very
redis
tribu
tion
gene
ral in
fo
pers
onna
l info
adm
sim
plific
ation
rece
ption
study
& re
sear
ch
targ
eted
info
repr
esen
tatio
n
com
mon
pro
jects
inter
nal m
anag
emen
t
e-go
v - IC
T fluxe
s
othe
rs
Covered missions by the 2d generations of agreements (2006-2009)
Page 12 [email protected]
Fraud & Error inside the PA
High topic for the 3d generation (2010-2012)High topic for the 3d generation (2010-2012)
Policy targets for tackling fraud & error(april 2009)
Policy targets for tackling fraud & error(april 2009)
Not only fraud but also errorsNot only fraud but also errors
Analyzing actual measurement system en developing new ones if necessary Analyzing actual measurement system en developing new ones if necessary
Report on fraud/error mechanisms inside your policy sectorReport on fraud/error mechanisms inside your policy sector
Making a risk analyse for your policy sectorMaking a risk analyse for your policy sector
Updating the actual action plans against social fraud / errorUpdating the actual action plans against social fraud / error
Cooperating with others Belgian departments or executive bodiesCooperating with others Belgian departments or executive bodies
Participating to the execution of international / bilateral agreementsParticipating to the execution of international / bilateral agreements
Page 13 [email protected]
A new relationship between Agency and the State
L’Etat, c’est moiWe are equal
partners
Performance agreements
Primacy of politics
Primacy of politics
Reaching a compromiseReaching a compromiseOperational autonomy
Operational autonomy
Contractual obligationsContractual obligations
ReportingReporting
Remaining controlRemaining control
Page 14 [email protected]
The contractualisation process in brief
3
Negotiation
Yearly implementation cycle First evaluation
Page 15 [email protected]
Negotiation process
Step 4 – Political discussions Step 6
Step 5 : 2nd round of negotiation
Step 2 – 1st round of negotiation
Step 3
Step 1Preparation
Budgetary planning Year
X
Budget 1st year – Budgets 2 next
Years2nd
project contract
Quality check-up
Final approval of the budgets
Meeting Inst – Policy
Minister
Ap
pro
batio
n, sig
nin
g &
pu
blica
tion
Quality check-up
Fin
an
cial w
ay
Str
ate
gic
way
Tech
nic
al
way
Preparation Negotiation Conclusion
Quality check-up
Ap
pro
val
Soci
al
Pert
ners
Meeting Inst – Policy & Budget
Ministers
Meeting Institution –
Policy Minister
GO
V d
eci
sion
Meeting Inst –
Policy & Budget
Ministers
Meeting Inst-Policy Minister
3d project contract
Sta
te’s
exp
ect
ati
ons
1st project
PA
Com
munic
ati
on t
o
Polic
y M
inis
ters
June X-1June-July X-
1August – October X-1 November-december X-1
Political / budgetary discussions
Page 16 [email protected]
Implementation : yearly cycle
Year discussion
6 month report
Mgt planAdaptation
Report State’s
commissioners
Year report
YearCycle
Global & pluriannual evaluation by dpt
Global & pluriannual evaluation by dpt
Negociation of new agreementsNegociation of
new agreements
Pluriannual
Cycle
Page 17 [email protected]
Evaluation 1st generation : goal attainment 1193 (I) /1204 (II) operational outputs
978 (I) /1136 (II) SMART enough to be evaluated
1193 (I) /1204 (II) operational outputs
978 (I) /1136 (II) SMART enough to be evaluated
0,00
200,00
400,00
600,00
800,00
1.000,00
1.200,00
Nu
mb
er
of
ou
tpu
t
1st gen 2d gen
Goal attainment : 1ste & 2d generations
Output with target for the 3d year
Not achieved output
Partially achieved output
Achieved output
Page 18 [email protected]
Weak points of PA
Observed problems with the information quality inside PA and reports
Observed problems with the information quality inside PA and reports
0
200
400
600
800
1000
1200
1400
Nu
mb
er
of
ou
tpu
t
1st gen 2nd gen
Quality of information
No problems
Unclear target & no info on results
Inadequate result info
No info on results
Unclear target
Page 20 [email protected]
First question : how to maintain the innovative nature of PA ?
Effectiveness : policy
implementation
Effectiveness : policy
implementation
Efficiency : Value for Money
Efficiency : Value for Money
Performance : execution daily
activities
Performance : execution daily
activities
Performance achievements - two 1st years
Achieved output75%
Partially achieved output
8%
Not achieved output6%
Output with objective for the 3d year
11%
Page 21 [email protected]
Second question : how to match the pluri-annual PA with yearly budgetary
constraints ?
Respect for the (yearly) techniques
of budgetary orthodoxy
Respect for the (yearly) techniques
of budgetary orthodoxy
Preaching for pluri-annual performance en budget planning
Preaching for pluri-annual performance en budget planning
Page 22 [email protected]
Third question : how to guarantee the partnership and the primacy of politics at the
same time?
Changes in policy / political /
budgetary cycles
Changes in policy / political /
budgetary cycles
L’Etat, c’est moi
Page 23 [email protected]
Fourth question : how to translate PA into individual performance ?
Organizational performancesOrganizational performances
Individual targetsIndividual targets
Page 24 [email protected]
Fifth question : How to transfer the system to
central departments ?
Covering production chain
Covering production chain
Covering study & policy departmentsCovering study &
policy departments
Page 25 [email protected]
For further informations
Amaury LegrainTom Auwers
FPS Social Security – [email protected]
http://www.socialsecurity.fgov.be