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DIRECTORATE GENERAL OF PERFORMANCE MANAGAMENT
http://dgicce.nic.in/mail at:[email protected] TEMPLATE FOR INSPECTION OF COMMISSIONERATE
OF CUSTOMS
INDEX
S.No Subject Page. NoTechnical (Customs)
1. General 22. Revenue Realization 23. Arrears of Revenue 44. Anti Smuggling performance 65. Audit (CRA ) 76. Adjudication 87. Call Book 98. Disposal 129. Write off Cases 1410. Prosecution 1411. Bonds 1512. Bank Gurantee 1713. Refund 1714. Drawback 1815. Post Clearance Customs Audit 1816. Details of Rosha Committee cases 1917. Project Import 1918. EPCG 2019. DFIA/Advance Authorisation 2020. EOU 2021. Narcotics 2122. BRC 2223. SIIB 2324. Accounts Establishment and Administration 2425 Hindi (Official Language) 25
1
1. General :
Name of the Commissioners who held charge during the last 3 years with specific date
S.No. Name of Officer Duration with dates
1.1. Names and responsibilities of other Group "A" Officers.
S.No. Name of Officer Designation Responsibilityassigned
1.2. JURISDICATION OF THE COMMISSIONERATE
JURISDICTION OF DIVISIONSS.No. Name of Divisions Name of Ranges Jurisdiction of Divisions
2.(i) REVENUE REALIZED DURING 2015-16, 2016-2017 and 2017-2018, 2018-19 (upto 31.12.2018) (Rs. in crores)
Financial
year
Revenue Target
Gross revenue
Refund/ Drawback
Net Revenue
Increase /decrease vis-à-vis target
Absolute %
2015-16
2016-17
2017-18
2018-19 (upto 31.12.2018)
NOTE: If the revenue collection is less than the target, mention the reasons.
2
2. (ii) The gross revenue during the corresponding period of last two financial Year:
(Rs. in Crores)
Item
2017-18(upto 31.12.2017)
2018-19(upto 31.12.2018)
Increase/decrease
For the month
Up to the month
For the month
Up to the month
Absolute %
NOTE: If the revenue collection is less than the target or lesser than the corresponding period of
Last year, mention the reasons
2.(iii) Net Revenue during the corresponding period of last three financial years
(Rs. In Crores)
Item 2017-18(upto 31.12.2017)
2018-19(upto 31.12.2018)
Increase/decrease
For the month
Upto the month
For the month
Upto the month
Absolute %
Gross Revenue
Refund/Drawback
Export Cess& Other Receipts
NOTE: If the revenue collection is less than the target, mention the reasons.
3
3. ARREARS OF REVENUE:
3.(i) PENDING AS ON 31.12.2018 (Amount in lakhs)
Section where
pending
Pendency as on 31.12.2018.
Age wise break up
Less than 3 month
3-6 months 6-12 months 1-3 years Above 3 years
No Amt No Amt No Amt No Amt No Amt No Amt
TOTAL
3. (ii) The status of the above cases as on 31.12.2018: (Amount in lakhs)
Pending due to No. of Cases Amount
1 Stayed by Supreme Court *
2 Stayed by High Court*
3 Stayed by CESTAT*
4 Stayed by Govt. of India
5 Stayed by Commissioner (Appeals)
6 BIFR cases
7 Official liquidations
8 Defaulters not traceable
9 COD Cases
10 Where appeal period is not over
11 Where appeal period is over
12 Under certificate action
13 Others
Total
(Provide status of unstayed cases of above serial* 1, 2, 3,)
4
3. (iii)APPEALS FILED BY DEPTT. IN CESTAT: as on 31.12.2018
a) No. of cases in which appeals filed by the Deptt. in CESTATduring 2015-16 to 2018-19 Upto 31.12.2018
b) No. of cases out of above decided in favour of Deptt with details:
c) No. of cases out of above in which appeal rejected with deails:
d) No. of cases where de-novo has been ordered & action taken on de-novo with details:
3.(iv)Details of cases stayed by CESTAT on the Appeal filed by the party as on as on 31.12.2018
Sl. No. Name of the Party Amt. involved Issue in brief Date of filing the appeal
Action taken by the deptt. to get the stay vacated.
3.(v) Details of cases unstayed by the CESTAT on the appeal filed by the partyas on 31.12.2018
Sl. No. Name of the Party Amt. involved
Issue in brief Date of filing the appeal
Current Status
3.(vi)Details of cases decided by the CESTAT during the last 4 years
Year No. of cases decided
No. of cases decided in favour of Revenue
No. of casese in decided in
favour of party
Remand % of the cases in favour of Revenue
2015-16
2016-17
2017-18
2018-19 (upto31.12.2018)
5
4. (i)Anti smuggling performance of the Commissionerate:
(Amount in lakhs)
Item 2015-16 2016-17 2017-18 2018-19
(Upto31.12.2018)
No. of cases
Value of goods
Duty involved
Duty recovered
Seizures
4.(ii)Pending Investigation as on 31.12.2018
No. of cases Value Pendency position of cases
> 3 months >6 months >1 year and above
4.(iii)Important cases booked by Commissionerate during current Financial Year (as on 31.12.2018)
S. No. IMPORTERS/EXPORTERS NAME
ASSESSABLE VALUE
(RS IN CRORES)
DUTY INVOLVED
(RS IN CRORES)
DUTY RECOVERED
(RS IN CRORES)
B.G.
(RS IN CRORES)
Total
Whether Importer’s /Exporters named in above column is repeated offender: Yes/ No
6
(If Yes - brief of their past cases)
4.(iv) No. of Reward cases in past 3 years –
Amount of reward disposed in past 3 years-
No. of reward cases being processed –
No. of reward cases sanctioned but not disposed- Reward Pendency.
5. AUDIT (CRA)
5.(i) TOTAL CASES PENDING –(as on 31.12.2018)
ITEM CASES PENDING
(AS ON
31.12.2018)
BREAK UP Action taken to
dispose of paras
No. of paras accepted by
the department and action taken on it
1-3 Months
3-6 Months
6-12 Months
1-3 Years
Above 3 Years
Audit Objections
Statement of facts
Draft Audit Para
Draft System Appraisal
Audit Para
5.(ii) Details of cases above 1 year as on 31.12.2018
S. No. Name of the importer Less charge amount F. No. alongwith case details
1
2
3
4
7
6. ADJUDICATION
6 (i) CASES PENDING AS ON: 31.12.2018 (Amount in lakhs)
Section where pending
Pending as on 31.12.2018
Age wise break up
Less than one
month
1-3 months
3-6 months 6-12 months 1-3 years Above 3 years
Reason for
Pendency in
detail
No Amt No
Amt
No Amt
No Amt
No Amt No Amt
No Amt
TOTAL
(ii) No.of Adjudication cases pending competency-wise as on -31.12.2018
(Amount in lakhs Rs.)Competency No of cases
PendingAge- wise pendency Reasons
for pendency with each
case details
Below 3 months
3-6 months 6-12 months
Above 1 year
Commissioner
Addl./Jt. Commissioner
DC/AC
Total
8
Details of orders passed during the last two years.
SL. No. Name of Party Amt. involved Date of last hearing held
O-i-O no. of date
Time taken to pass the order after the last date of P.H held and reasons thereof if it is passed after one month of last P.H held (in detail)
7. CALL BOOK CASES :
7.(i) CASES PENDING AS ON : 31.12.2018
Sl. No.
AdjudicatingAuthority.(Designation&Name)
No. of call Book cases Closing Balance
Amt. ofDuty involved
Age wise brerakup of pendency
Ope-ningbalance
Receipt DiposalDuringThemonth
UptoThemonth
DuringThemonth
UptoThemonth
< 3 months
3-6 months
6-12 months
1-2 years
>2 years
1 2 3 4 5 6 7 8 9 10 11 12 13 141 Commi
sssioner
2 Addl.Commissioner
3 Dy/Ac.Total =(1+2+3)
Category No of cases Pending
alongwith
Amount Involved
Age- wise pendency Action taken for reducing
9
each case detail
call book.
Below 3 months
3-6 months
6-12 months
Above 1 year
Deptt. has gone in appeal
Injunction issued by SC/HC/CESTAT
Audit Objections are contested
Board has specifically ordered to keep in Call Book
Cases where parties had filed applications in Settlement Commission which are pending.
where department is Contesting CRA Audit Objection
(As on 31.12.2018)
Issue Involved*
No. of cases
on the issue of
each Party
Dt. Of issue of first SCN
to each party
Whether LAR/SOF/D
AP
Date of issue of
LAR/SOF/DAP
Date of submission of Reply
by Commissionerate
Present Status
Date of last Meeting held with CERA
Issue 1
Party 1
Party 2
Party 3
Total
Issue 2 Party 1
Party 2
Party 3
10
Total
*Pl describe issue in detail, if necessary then in Annexure.
(Where department has gone in appeal to appropriate authority)
Issue involved
Name of
Party
No. of
cases of
each party
Date of first SCN
issued among
total no. of cases of each party
Name of the
party in the case in which department has
gone in appeal
Forum in which
Departmental
appeal is pending*
Year in which
appeal as mentioned in column 6
was filed
Whether the case in
which Department has gone in appeal is pending in
your commissio
nerate (Y/N)
If 'N' Name
of Commissionerat
e in which appeal
is pending
Date of last review of the
issue
1 2 3 4 5 6 7 8 9 10
Issue 1
Party 1
Party 2
Party 3
Total
Issue 2
Party 1
Party 2
Party 3
Total
*Commissioner Appeal( name of jurisdiction)/CESTAT(Name of Bench viz. Mumbai,Delhi)/JS(RA)/HC(specify the HC)/SC
(Where Injuction has been issued by SC/HC/Tribunal etc.)
Issue involved in detail
Name of party
Date of SCN issued
Forum in which injuction order issued*
Date of issue of Injunction order
Reason as to why
the injuction has been issued by
court
Steps taken to vacate injuction Date of last review of the case
11
1 2 3 5 6 7 8 9
Details of Customs cases where Board has specifically ordered the case to be kept in call Book (As on31.12.2018)
S.No. Board’s Instructions Issue Involved Names of the Parties No. of cases of
the PartyRemarks/
Present Status
1 Board Instruction 1
1.
2.
3.
2
Board Instruction 2
1.
2.
3.
7.(ii) Dates of last three reviews of Call Book cases alongwith No. of cases taken out of Call Book Register.
8. DISPOSAL SECTION:
8.(i) Cases pending for disposal as on 31.12.2018
Sl. No Descri-
ption of goods
Value of goods confiscated
(Rs. in lakhs)
Date when confiscated
Date of confis-
cation
Whether linked with court case or stay granted by competent authority
Present value of goods due to appreciation/ depreciation
Steps taken for disposal
Depre-
citation
Appre-
ciation
8.(ii) Cases pending for disposal of drugs & narcotics & other substances :as on 31.12.2018
12
Sl. No Descri-
ption of goods
Value of goods confiscated
(Rs. in lakhs)
Date when confiscated
Date of confis-
cation
Whether linked with court case or stay granted by competent authority
Present value of goods due to appreciation/ depreciation
Steps taken for disposal
Depre-
citation
Appre-
ciation
8. (iii) Details of pending cases ripe for disposal out of the cases pending for disposal: as on 31.12.2018
Sl. No. Description of goods
Value of confiscated goods at the time of confiscation
Date from which goods is ripe for
disposal
Steps taken for disposal of the goods
Present value of goods. Changes due to
appreciation/ depreciation
Seized not ripe for disposal
(All five columns below)
Confiscated (Not ripe for disposal)
(All five columns below)
Ripe for disposal
(Both seized/confiscated)
( All five columns below)
1 2 3 4 5
Items Value at the time of seizure
OB Receipt No of Disposal &
Value at the time of disposal
C.B
Gold
13
Gold Jewellaery
Silver Brick
SileverJewellary
Precious/Semi precious stones
Foreign currency
Narcotic Drugs
Red sanders
Arms & ammunition
Yarns
Vehicles
Antiques
Electronic items
Wood/Timbers
Medicines
8. (iv) Details of officers posted in Disposal section [for last three years 2015, 2016, 2017, 2018 (as on 31.12.2018.)
S. No.
Name of officer Designation Employ code Date of posting Date of discharge
9. Write off cases Pending as on 31.12.2018
Total no. of cases Value Reason of pendency Date of last action taken (Case wise)
10. PROSECUTION:
10.(i) Cases pending as on 31.12.2018
14
No of cases Pending
as on …31.12.2018
Age- wise break up
Below 3 months 3-6 months 6-12 months 1-5 years Above 5 years
10.(ii) Details of cases pending in prosecution
Sl. No.
Name of District Court & State
Name of the
party
Issue involved in brief
year of Institution
Date of last hearing
REMARKS/
Present position
10.(iii)No. of cases examined for the purpose of launching prosecution:as on 31.12.2018
Year No. of cases adjudicate
No. of cases examined for the purpose of launching prosecution
No. of cases sent to C.C for sanction of launching prosecution
No. of cases in which sanction granted by C.C.
2015-16
2016-17
2017-18
2018-19
(Upto
31.12.2018)
10. (iv)Prosecution sanctioned but not launched:15
(a) No. of cases where (detail list):(b) Reasons for pendency:
11. Bonds (PD BONDS/TEST BONDS/END USE BONDS etc.): Imports/ Exports :
(i) Pendency as on.
No of cases Pending
as on 31.12.2018 Age- wise pendency
Below 3 months
3-6 months
6-12 months
Above 1 year
PD BONDS
TEST BONDS
END USE BONDS
Warehouse bond
Transit bonds
Others
11. (ii) P D Bonds: reasons for pendency.
11.(iii)(i) In various Export promotion schemes
1. EPCG2. DFIA3. DFRC
11.(iii) (ii) In various Import promotion schemes
1. EPCG
2. DFIA
3. DFRC
11. (iii) (iv) Reasons for Pendency:
ITEM Reason for REASONS FOR PENDENCY IN DETAIL
Step taken for reducing pendency
16
taking Bonds
11. (iii) (v) Details of officers posted in Bond section [for last three years 2015, 2016, 2017,2018 (as on31.12.2018)]
S. No.
Name of officer Designation Employ code Date of posting Date of discharge
12. Details of pending Bank Guarantees as on 31.12.2018
Sl.No Party’s Name F. No.
&
Reason for taking
B.G
BG. No. Dated Expiry Date
Bank Name
Amt (Rs.) No. of cases encashed on released
1
2
3
4
5
12.(i) Released/ Encashed
No. of total cases Value Release with date Encashed with date
12. (ii) (a) Total no. of case where validity period of B.G is over with detail
(b) Total no. of cases and value where B.G is expired (enclosed with detail)
13. REFUND CASES PENDING (as on 31.12.2018)
17
CASES PENDING
AS ON
BREAK UP Reason for pendency (In
brief)
and action taken to reduce
pendency
1-3 Month
3-6 Month
6-12 Month
1-3 Years
Above 3 Years
Refund Cases
Refund (SAD) Cases
13. (a) No of cases pending due to deficiency memo issued.
(b) Reasons for issuing deficiency memo(in detail)
(c) Name of the Officers posted in Refund section during the last 3 financial years
14. DRAWBACK CASES:
No. of drawback cases in which BRC has not been received
with detail
Details of action taken to get the BRC/OR
otherwise
15. POST CLEARANCE CUSTOMS AUDIT
15. (i) PERFORMANCE during 2015-16, 2016-17, 2017-18 and 2018-19 (Upto31.12.2018)
Period EOD report was
generated
No of B/Es selected for
PCA
No of B/Es audited
after selection
Detection(in Rs. lakhs)
Recoveries
(in Rs. Lakhs)
Action taken to recover balance amount (in brief)
2015-16
2016-17
18
2017-18
2018-19(Upto31.12.2018)
15 (ii)Pendency as on 31.12.2018.
At level of No of B/Es Pending for
PCA after selection
Age- wise pendency Reasons for pendency/
Current Status
Below months
3-6 months
6-12 months
Above 1 year
AC/DC
Supdt./Appr.
16.DETAILS OF ROSHA COMMITTEE CASES:
16.(i)List of cases pertaining to Customs Duty Exemption Certificates issued by DGHS under Notification No.64/1988-Customs dated March 1, 1988 and subsequently withdrawn
17. DETAILS OF PENDING PROJECT IMPORTS:
17.(i) TOTAL CASES PENDING AS ON 31.12.2018:
ITEM CASES PENDING
AS ON 31.12.2018
BREAK UP
1-3 Month 3-6 Month6-12
Month1-3
Years Above 3 Years
Project Import Cases with detail
17. (ii) Reasons for Pendency : As on 31.12.2018
19
17. (iii)Project Import :
Total no. of licenses
Duty foregone
No. of installation certificate received within 6 months
No. of SCN for non receipt of installation certificate
Cash Security B.G
Bond amount
Cash Security Encased
B.G encased
Lice-nses redeemed
SCN issued
18. EPCG:
Total no. of licences
Duty foregone
B.G Bond amount
No. of installation certificate received within 6 months
No. of SCN for non receipt of installation certificate
Export obligation complied in 1stblock
Export obligation complied in 2ndblock
SCN issued for failure to comply export obligation (1&2)
Total no. of Licenses redeemed
Total no. of B.G encased
Total no. of bonds enforce
19. DFIA/ Advance authorization:
Total no. of licenses
Duty foregone B.G Bond amount B.G encased Licenses redeemed SCN issued
20. EOU:
Total no. of licenses Duty foregone No of Transit Bond No of Rewarehousing certificates
received
20
NOS of procurementCertificate issued
No. of re-warehousingCertificate received.
Whether RWS received within 90 days
If RWS not received within 30 days, reason there of and action taken thereof.
21. Narcotics:
Whether green book is maintained?
Total No. of Licenses issued to Cultivate
Total No. of Cultivated/ harvested the crop
Total No. of Cultivators uprooted their crop
Total no. of cultivators who do not sow at all.
Total no. of Cultivators Tendering opium of
Consistency 55° and above Consistency below 55° No. of Cultivators producing Inferior quality
Reason for fully uprooting the crop.
Action taken to de-license Cultivators (for contravening Narcotics Law) and No. of such cultivators.
Whether excess/short recovery made while weighing? If yes, then action taken thereof.
Whether regular inspection of stock is conducted?
Whether Licenses give prior notice for commencement of manufacturing of drugs. If yes- In how many days.
Whether notice is given prior to stop of production of drugs.
Whether Licenses submit details of production/manufacturing drugs details thereof.
Action taken for non Compliance
Whether records with respect to import licenses issued verified for import of narcotics verified. {Notice No. S.O. 2799 (E) dt. 18.11.2010}
21
a. Time taken pertaining to permission/licenses/approvals.b. Records of pending applications.
Whether export of precursors submitted within 7 days of the same {No. S.O. 834 (E) GSR, 191 (E) dt. 26.03.13 }
Performance of preventive work
Years No. of cases Quantity Seized Actions taken/Remark.2015-2016
2016-2017
2017-2018
2018-2019(As on 31.12.2018)
Disposed of drugs Seized
Whether proper stoppage of drugs available.
Action taken to prevent deterioration of drugs quality and quantity.
No. of Cases ripe for disposed and quantity thereof.
22. BRC:
Total no. of BRC
Disposal of BRC within 6 months
Pendency of BRC >6month
>12 months Amount involved
23. SIIB:
(i) Is 335 J register well maintained, authenticated & complete Yes/No*
(ii) Are the first entries in 335 J register being made Immediately after the search/summon
Yes/No*
(iii) All AE-2 filed within 48 hours Yes/No*
* If No, detailed observations may be recorded.
(iv) Number of SCNs issued during last 1 year.
(v) SEARCH WARRANTS ISSUED DURING THE YEAR [2015-16, 2016-17, 2017-18 and 2018-19 (upto 31.12.2018)]
22
S.No. Particulars 2015-16 2016-17 2017-18 2018-19 (upto 31.12.2018
1 No. of SW’s issued
2 No. of SW’s executed
3 No. of SW’s returned unexecuted
(vi) Effectiveness of preventive action plan for last 3 years
(Detection Rs. In lakhs)Sl. No List
evasionproneCommodities as per plan
Clandestine removal
Misuse ofstatutoryprovisionLikeexemptionnotification
CenvatMisutilisation
Misclassification
Undervaluation
(vii) Commissionerate Performance of SIIB for the last 3years Viz., 2015-16, 2016-17, 2017-18 and 2018-19 (Upto 31.12.2018)
(Rs.in lakhs)Year No. of cases
detectedDuty involved Duty demanded Realization/
Spot recovery
Seizure Offence N0. of SCNissued
Amountinvolved
(viii) Investigation pending since date of search or first correspondence with assessee (nonsearch cases)
ClosingBalance 0 - 3 Months 3-6months 6-12 months 1-3 years > 3 years
(ix) Cases pending investigation for more than 6 months (as on 31.12.2018)
S.No. 335J F.No. Nameof theParty
Bywhombooked
Brief facts Amountinvolved(Rs. in
Reasonsforpendency
23
(M/s.) Lakhs)
(x). Steps to prepare annual action plan for SIIB :(a)Is database of the assesses prepared. Yes / no(b)Are studies on the revenue patterns undertaken. Yes / No(c) Name of the officers posted in SIIB during the last 3 years..
(xi).Position of cases booked by DGRI & adjudicated by Commissionerate -in last 3Years
S.No. Date ofIssue of S.C.N
O-in-O date &Duty confirmed
Currentstatus
(xii).Reward :
DETAILS OF CASES RIPE FOR SANCTION OF REWARD
Year No. ofcasesripe forrewards
No. of cases inwhich regardproposals havebeen initiated
No. of cases inwhich rewardsanctioned
No. of cases in whichsanctioned but notdisbursed
Staff Informer Staff Informer Staff Informer2015-162016-172017-182018-19 (Upto 31.12.2018)
24. Accounts Establishment and Administration:
(i)Verification of Service Book of those officers who have completed 25 years of Service:
(ii)Whether duplicate service book has been given or reset has be done in case of misplaced
service book :as on 31.12.2018
S. No. Name of the Officer ( Designation)
Date of Appointment
Date of Birth Whether Service Book verified by PAO (mention date)
1.
24
2.
3.
4.
5.
6.
(iii)SANCTIONED/WORKING STRENGTH : (as on 31.12.2018)
S. NO NAME OF THE POST SANCTIONED STRENGTH WORKING STRENGTH
VACANCY
(iv) Action taken to fill up the vacant posts :
(v) PROMOTIONS ON POST BASED ROSTER
(v) (i).Whether Post Based Roster register is maintained or nor
(ii).Whether promotions are being made on the basis of post based roster or not
( iii).Whether Hon’ble CAT, principal Bench, Delhi judgment in case of C.P.Jayant Vs.
UOI & Others has been implemented or not
(vi) (i).No. of ACR pending
(ii).Date of pendency
(iii).Reason for pendency and action taken to complete the same
(iv).Date of action taken on pending ACR
(v).Whether delay of sending ACR to reviewing officer convey in writing
(vi).Whether any action has been taken against the supervising/reviewing officer for
25
such delay
2015-16 2016-17 2017-18 2018-19 (upto31.12.2018)
25. Official language (HINDI):
Date of Official Language Inspection Date From To
Position as on 31st March, 30th June, 30thSeptemberOr 31st December (as applicable)
1. Position of Traning and Hindi knowledge of Officers / Employees (excluding Group ‘D’ & equivalent employees)
(a) Total No. of Officers/Employees
(b) Having working knowledge of Hindi
(c) Proficient in Hindi
(d) Undergoing training in Hindi
(e) Yet to be sent for training in Hindi
2. No. ofHindi knowing officers / employees (including those who are proficient and those having Working knowledge who do their workin Hindi*
Gazetted/Non-GazettedTotal
Upto 25%25% to 75%More than 75%Cent percent
(*it includes all types of official work such as notes, drafting, making entries in registers and diaries,
oral discussions, etc.)
3. No. of employees who are required to dotyping / stenography works or those whoare doing the work
(a) Total Number
(b) Those who know Hindi typing/
Stenography
(c)No. of those from the above who do
Hindi typing / Stenography
26
(d)No. of employees who are yet to be
trained in Hindi typing / Stenography
4.Documents mentioned in Sec.3 (3) of Official Language Act, 1963
(No. of documents issued during the last 3 months i.e. quarter ending 31st March, 30th June, 30th September or 31st December)
Total Nos In Hindi & English Only in English Only In Hindi
General Orders* Notifications Press Communiques / Releases Contracts Agreements Licenses Permits Notice and forms of tenders Resolutions Rules Official papers laid before a Houseor both the Houses of Parliament Administrative and other Reports laidbefore a House or both Houses of Parliament. Administrative or other Reports (other than thoselaid before a House or both the Houses of
Parliament)
5. Position of replies to communications received in Hindi under Rule 5 of Official Language Rule, 1976.(Data in respect of the last 3 months i.e. quarter ending 31st March, 30th June, 30thSeptember or31stDecember)
Total No. of letters* / applications / appeals Received in Hindi…31.12.2018 No. of letters replied in Hindi…31.12.2018 No. of letters replied in English……… No. of letters which were not required to be replied31.12.2018 Whether check-points have been set up in this connection. If so,the details thereof may be
given. What action has been taken at check-point level to stop violation in this connection?
(* Letters signed in Hindi may also be included in this column)
6. Details of total letters sent by the office in the quarter
In Hindi In English % of Hindi Letter
to ‘A’ Region‘to ‘B’ Regionto ‘C’ Region
(No. of letters issued through telegrams / telex / fax may also be included)
7. (a) Total no. notes written on files.
(b) How many of the above, written in Hindi
27
(c) How many of the above, written in English
8.(a)Total no. of computers
(b)Out of those no. of Unicode enabled computers to do work in Hindi.
9. (a)Total no. of Hindi workshops conducted in the year
(b) Total no. of officers trained in the above
(c) Total no. of employees trained in the above workshops
10.Dates on which four OLIC meetings were conducted in the year
11.(a) Total no. of sub-ordinate offices (Divisions)
(b) In how many of the above offices, OLIC have been setup
(c) In how many of these offices, OLIC meetings were conducted in the quarter
12. Position of assurances, if any, given to the Parliament Committee on Official Language –
(a) Total no. of assurances pending till the beginning of the quarter
(b) Total no. of assurances given during the quarter
(c) Total no. of assurances fulfilled till now from the aboveassurances
13. Whether the office has been notified under Rule 10(4) of Official Language Rules, 1976. If so, whether orders have been issuedunder Rule 8(4)
Whether any monitoring system has been established to ensure compliance of Rule 8(4) of Official Language
Rules, 1976
14. Details of Official Language inspection done by DD/AD (OL) or any other officer of your office during
the year
(a) (i) Total no. of sections in the office
(ii) Total no. of sections inspected
(b)(i) Total no. of sub-ordinate offices(Divisions)
(ii) Total no. of offices inspected
15. (a) Total no. of magazines published in Hindi
(b) Total no. of magazines published in English
(c)Total no.of magazines published in bilingualtrilingual
16. (a) Expenditure incurred on purchase of books during the last financial year
(b)Expenditure incurred on purchase of Hindi books
(c)Expenditure incurred on purchase of books during the current financial year
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(d) Expenditure incurred on purchase of Hindi books
17. Availability of website (Yes/No) : In Hindi In English In bilingual
18.Total no. of officers / employees who received cash award under the IncentiveScheme for Hindi noting & drafting during the last financial year.
(a) Whether circular has been issued for the above incentive scheme during thecurrent financial year.
19. (a) Has your office received the Annual Programme for the current year issued bythe Department of Official Language?
(b) Whether the same has been circulated to all Sections / Divisions?
20. (a) Whether Quarterly Progress Report on OL implementation is sent to DGPM, New Delhi?
(b) Date on which the last Q.P.R. was sent to DGPM, New Delhi.
21. Details in respect of Hindi Posts Sanctioned Strength/Vacant with date
( a)Deputy/Assistant Director (OL)
(b)Sr. Hindi Translator
(c) Jr. Hindi Translator
22. ( a) Entries in Service books/ Service records
(i) Total No.(ii) No.of those which bear their headings and subjects in bilingual form
(iii)No.of those in which entries are made in Hindi
(b) Total no.of registers -
(i)Total No. of Registers
(ii) No. of those which bear their headings andsubjects in bilingual form
(iii) No. of those in which entries are being made in Hindi
23. Details of the following items available in the office –
Total No. In bilingual in English1. Rubber Stamps
2. Sign Boards
3. Seals
4. Letter Heads
5. Name Plates
6. Official description on vehicles
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7. Badges / shoulder epaulette
8. Logo
Whether check point has been established in this regard Yes / No
24. ( a) Date on which Hindi Day / Week / Fortnight / Month was organized
(b) Important programmesconducted during theabove period.
25. (a) Whether TOLIC(Town Official Language Committee) is functioning in your Town
(b) Whether Administrative Head of your Office attends TO LIC meetings
26. Whether the following officers / employees have been sent to Central Translation Bureau for training DD/AD (OL)/Sr. Hindi Translator/Jr. Hindi Translator
27. Brief details of other achievements / works in respectof implementation of Official Language Policy.
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