Format - Binghamton University Web viewActivities – Word Level 2. Formatting and Customizing Text. Activity 1: Using Format Painter . Open . Binghamton University Draft.docx . Save

Activities – Word Level 2

Formatting and Customizing TextActivity 1: Using Format Painter

1. Open Binghamton University Draft.docx 2. Save it as My Binghamton University Draft.docx to the desktop3. Select Our history, change the font and capitalize each word

a. Change the font to 16 point, italic, and in the Font Color, under Theme Colors, choose Purple, Accent 4

b. On the Change case button (Aa), select Capitalize Each Word c. Deselect the text

4. Use Format Painter to copy the font options in Our History to the headings At a Glance, Our Schools, Innovative Living-Learning Facilities and Active Athletic Community

a. Select Our Historyb. On the Home tab, in the Clipboard group, double-click Format Painter c. Click and drag over the next five headings: At a Glance, Our Schools, Innovative Living-

Learning Facilities and Active Athletic Communityd. Deselect Format Paintere. Deselect the text

5. Save changes

Activity 2: Creating Custom Styles1. Make sure My Binghamton University Draft.docx is open 2. Give the title a new Title Style

a. Select the title Welcome to BU and give it a Title style

b. On the Home tab, in the Styles group, select the to open the Styles dialog box

c. In the Styles task pane, select New Style . The Create New Style from Formatting dialog box opens

i. In the Name box, type BU Draft Titleii. In the Style based on choose Title

iii. Under the Formatting section, change the font to Calibri, Bold, under Theme Colors choose Aqua, Accent 5 and center align the text

iv. Select OKv. Deselect the text

3. Give the subtitle a new Subtitle Stylea. Select the subtitle A premier public university and give it a Subtitle style

b. In the Styles task pane, select New Style . The Create New Style from Formatting dialog box opens

i. In the Name box, type BU Draft Subtitle ii. In the Style based on choose Subtitle

iii. Under the Formatting section, change the font to Calibri, Italics, under Theme Colors choose Aqua, Accent 5 and right align the text

iv. Select OKv. Deselect the text

4. Give each heading a Heading 1 Style5. Close the Styles dialog box6. Save changes

Activity 2a: Modifying Styles 1. Make sure My Binghamton University Draft.docx is open2. Change the line under the title from Theme Colors Blue, Accent 1 to Theme Colors Aqua, Accent 5

a. Select the text Welcome to BU that was formatted with the Title styleb. Open up the Styles dialog box c. In the Styles task pane, select the BU Draft Title pull-down and choose Modify. The

Modify Style dialog box opensi. On the bottom left, select Format and choose Border

ii. Change the Color to Theme Colors Aqua, Accent 5

iii. In the Preview pane, click on the bottom border twice to change the line color from Blue, Accent 1 to Aqua, Accent 5

iv. Select OKv. On the Modify Style dialog box, select OK

vi. Deselect the text3. Close the Styles dialog box4. Save changes

Activity 3: Applying Themes 1. Make sure My Binghamton University Draft.docx is open2. Set a theme for the document

a. On the Page Layout tab, in the Page Background group, select Page Colorb. Select Theme Colors Dark Blue, Text 2, Lighter 80%

(If Dark Blue does not appear, select any blue color that says Lighter 80%)c. On the Page Layout tab, in the Page Background group, select Page Borders

i. A Borders and Shading dialog box will appear. On the Page Border tab, in the Setting section, select Box to add borders to all sides of the page

ii. Set Color to Theme Colors Dark Blue, Text 2iii. Set Width to 1 ptiv. In the Apply to pull-down list, verify that Whole document is selectedv. Select OK

d. On the Page Layout tab, in the Themes group, select Themes pull-downe. Point to the various themes and notice that the page background color, page border color

and text color changes as you preview the themesf. Select the Solstice theme. Notice that this overrides the color you previously set for the

page backgroundi. Notice the Title, Subtitle and Heading styles changed as well.

3. Customize the themea. On the Page Layout tab, in the Themes group, select Colorsb. Point to the various colors to see how the document colors changec. Select Paperd. In the Themes group, select Fonts e. Point to the various fonts to see how the document fonts changef. Select Clarity

4. Save the current themea. Select Themes pull-down b. Select Save Current Theme

i. In the Save Current Theme dialog box, under File name save the theme as My BU Draft Theme.thmx. Make sure Save as type is Office Theme (*.thmx)

ii. Click Savec. Select Themes. Verify that under Custom, your My BU Draft Theme is listed and

selected5. Save changes

Certificate Program for Word 2010 – Level 2 2

Activity 4: Change Styles1. Make sure My Binghamton University Draft.docx is open2. Change the style set, color, font and paragraph spacing

a. On the Home tab, in the Styles group, click the Change Styles pull-downb. Click on Style Set and hover over each style set to see how it changes the set of styles. Do

not choose a style set. c. Click on the Color and notice Paper is selected d. Click on the Font and notice Clarity is selectede. Click on the Paragraph Spacing and hover over each spacing option. The built-in spacing

shows spacing before and after a paragraph as well as the line spacing. Choose Compact.3. Save changes

Activity 5: Revealing and Clearing Formatting 1. Make sure My Binghamton University Draft.docx is open2. Press Shift+F1 to open the Reveal Formatting task pane3. Remove the underline style from the items under Our Schools

a. Scroll down the page to Our Schools and select the text Harpur College of Arts and Sciences:

b. In the Reveal Formatting task pane, under Font, notice both the italic and underline font styles are applied to the text

c. In the Reveal Formatting task pane, under Selected text hover your mouse over the box and select the arrow and then choose Select All Text With Similar Formatting

d. Notice all the paragraphs with the same formatting are highlightede. Select the pull-down in the Selected text box and choose Clear Formattingf. On the Home tab, in the Font group, select Boldg. In the Reveal Formatting task pane, under Font, notice the bold font style is applied to all

the paragraphsh. Deselect the texti. Close the Reveal Formatting task pane

4. Save changes

Activity 6: Finding and Replacing Text Formatting 1. Make sure My Binghamton University Draft.docx is open2. Change the headings color

a. On the Home tab, in the Editing group, select Replaceb. On the Replace tab, place the insertion point in the Find what text box

i. Clear any text entries by clicking No Formatting located under Find at the bottom of the dialog box

ii. Select More>> to expand the list of available optionsiii. On the bottom left under Replace, select the Format button and choose Font to

open the Find Font dialog boxiv. On the Font tab, in the Font: select +Headingsv. Select OK

c. Place the insertion point in the Replace with text boxi. If necessary, clear any text entries by clicking No Formatting located under

Replace at the bottom of the dialog box ii. Select Format, and choose Font to open the Replace Font dialog box

iii. In the Font color pull-down, under Theme Colors select Gold, Accent 3iv. Select OK

d. Select Replace to make sure it’s working oke. Select Replace Allf. Select OK in the message box

3. Close the Find and Replace dialog box


4. Deselect the text and notice all of the headings are now Gold, Accent 35. Save changes

Borders and ShadingActivity 1: Adding Borders and Shading

1. Make sure My Binghamton University Draft.docx is open2. Create a box border with a color fill around the bulleted list in the section titled Innovative

Living-Learning Facilitiesa. Scroll down to Innovative Living-Learning Facilitiesb. Select the bulleted listc. On the Home tab, in the Paragraph group select the arrow on the Borders button and

choose Borders and Shading d. On the Borders tab, select Box for the setting, under Theme Colors choose Olive Green,

Accent 1, Darker 25% for the color, and 1 ½ pt. for the width. e. On the Shading tab, under Fill choose Olive Green, Accent 1, Lighter 60%f. Select OKg. Deselect the text

3. Save changes

Activity 1a: Modifying a Page Border1. Change the existing Dark Green border to an Olive Green border

a. On the Home tab, in the Paragraph group select the arrow on the Borders button and choose Borders and Shading

b. On the Page Borders tab, select Box for the setting, under Theme Colors choose Olive Green, Accent 1 for the color and 2 ¼ pt. for the width

c. Select OK2. Save changes and close the document

Customizing Graphic ElementsActivity 1: Creating Text Boxes

1. Open About FitSpace.docx 2. Save as My About FitSpace.docx to the desktop3. Create a pull quote from the sentence “We service approximately 1500-2000 people per day through

the programs we offer.”a. In the last paragraph at the bottom of the page, copy the sentence “We service

approximately 1500-2000 people per day through the programs we offer.” b. Deselect the textc. Place the cursor just above About Us at the top of the paged. On the Insert tab, in the Text group, select the Text Box pull-downe. Select Austin Pull Quotef. Paste the copied text in the pull quote boxg. With the pull quote selected, select the Drawing Tools Format tabh. In the Shape Styles group, select Shape Fill pull-downi. Under Theme Colors select White, Background 1, Darker 25%j. Resize the box so the text is on three linesk. Drag the box until the top of the box is below and to the left of the second paragraph under

Current Features of FitSpacel. Save changes

4. Create a sidebar from “FitSpace has:”a. Select and cut FitSpace has: including all the bullets

Note: when selecting all the text, make sure to select the paragraph mark after the last bullet


b. On the Insert tab, in the Text group, select the Text Box pull-down c. Select Mod Sidebard. Paste the text in the text boxe. Resize the box to fit the textf. Move the box to the right side of the document, even with the first paragraph under About

Usg. With the sidebar selected, select the Drawing Tools Format tabh. In the Shape Styles group, select Shape Effectsi. In the Bevel section, select Circlej. Verify that your document looks similar to this:

5. Save changes and close the document

Activity 2: Drawing Shapes 1. Open Commit to Fit Open House.docx2. Save as My Commit to Fit Open House.docx to the desktop3. Add a red Explosion shape to the document

a. Go to the end of the document and place your cursor after “Campus Recreational Staff”b. On the Insert tab, in the Illustrations group, select the Shapes pull-downc. From the Shapes gallery, in the Stars and Banners section, select 32-point Stard. Drag the mouse pointer to create a shape about half the width of the page and about the

same heighte. On the Drawing Tools Format tab, in the Shape Styles group, select the Shape Fill pull-

downf. Select Standard Colors Light Blueg. On the Drawing Tools Format tab, in the Shape Styles group, select the Shape Outline

pull-downh. Select Standard Colors Light Blue

4. Add the text “30% off merchandise”a. Right-click in the shape and select Add Textb. Type 30% off merchandisec. Highlight the text and increase the font size of the text in the graphic to 16 pointd. Adjust the shape, if needede. Deselect the shapef. Save changes


Activity 3: Adding WordArt and Drop Cap 1. Make sure My Commit to Fit Open House.docx is opened2. Convert the first two sentences to WordArt

a. Select the first two sentences, “We are having our annual Open House and There will be a lot of prizes and discounts!”

b. On the Insert tab, in the Text group, select the WordArt pull-downc. From the WordArt gallery, from the fourth row, middle, select Gradient fill – Black,

Outline – White, Outer Shadowd. Highlight the text and decrease the font size of the text to 26 point e. Deselect the text

3. Add a drop cap to the paragraph that starts with “Participants”a. Position the cursor within the paragraph that begins with “Participants”b. On the Insert tab, in the Text group, select the Drop Cap pull-downc. Select Droppedd. Deselect the text

4. Configure a drop cap for the paragraph beginning with “We look …” a. Position the cursor within the paragraph that starts with “We look”b. On the Insert tab, in the Text group, select the Drop Cap pull-downc. Select Drop Cap Optionsd. In the Position selection, select Droppede. In the Options section, change the Font to Calibrif. Change the Lines to drop to 2g. Select OKh. Deselect the text

5. Remove the drop cap from “We look…”a. With the cursor in the paragraph that starts with “We look…”, select the Drop Cap pull-

down b. Select Nonec. Save changes and close the document

Managing Long DocumentsActivity 1: Inserting Cover and Blank Pages

1. Open Webinar.docx2. Save as My Webinar.docx to the desktop3. Insert a cover page

a. Place the cursor before any text at the top of the documentb. On the Insert tab, in the Pages group, select Cover Page pull-down menuc. From the Built-in, select Gridd. Select [Type the document title] and type Webinar Traininge. Select [Type the document subtitle] and type University Center for Training &

Developmentf. Select [Type the abstract…], select the Abstract tab above the field, and press Delete

4. Insert a blank page after the cover pagea. Click in the cover page away from the box containing the titleb. Note that when the cursor is on the cover page, in the Pages group, the Blank Page button

is not availablec. Place the cursor at the top of the next page (What are Webinars?) before any textd. Note that in the Pages group, the Blank Page button is availablee. On the Insert tab, in the Pages group, select Blank Pagef. Save changes


Activity 2: Inserting Footnotes and Endnotes1. Make sure My Wedinar.docx is open2. Insert a footnote

a. On the View tab, in the Show group, check Navigation pane or press CTRL+F to show the Navigation pane

b. If necessary, in the Navigation pane, select the Browse the headings in your document button to see all the headings in your document

c. Go to Schedule a Meetingd. In the fourth bullet, place the cursor after the word VoIPe. On the References tab, in the Footnotes group, select Insert Footnotef. In the footnote area in the document, type Voice over IP is taking analog signals (telephone

calls) and turning the signal into digital data that can be transmitted over the Internet.g. Scroll up to Schedule a Meeting and mouse over the footnote number to display the

footnote contents3. Insert an endnote

a. Go to Prior to Meetingb. In the second bullet, place the cursor after the word mediac. On the References tab, in the Footnotes group, select Insert Endnoted. In the endnote area in the document, type Examples of streaming media are videos, radio

and television broadcasts.e. Navigate back to the word media and mouse over the endnote reference mark to display

the endnote contents4. Save changes

Activity 3: Inserting Captions1. Make sure My Webinar.docx is open2. Add a caption to tables

a. Under the heading What are Webinars? select the tableb. On the References tab, in the Captions group, select Insert Captionc. In the Caption dialog box, under the Options panel, in the Label pull-down, select Tabled. Under the Options panel, in the Position: pull-down, select Above selected iteme. In the Caption: text box, after Table 1 type: : Would you go to a webinar?f. Select OK.g. Continue this process for each of the three tables

i. Under the heading Managing the Meeting, select the table and type: Table 2: Meeting template

ii. Under the heading Pass Roles to Attendees, select the chart and type: Table 3: Changing roles

3. Add a caption to figuresa. Select the figure under the heading Schedule a Meetingb. On the References tab, in the Captions group, select Insert Captionc. In the Caption dialog box, under the Options panel, in the Label pull-down, select Figured. Under the Options panel, in the Position: pull-down, select Below selected iteme. In the Caption: text box, after Figure 1 type: Scheduling a meeting windowf. Select OK.g. Continue this process for each of the 12 figures, making sure all figure captions are below

the figure.i. Under Edit a Scheduled Meeting, after Figure 2 type: : Editing a scheduled

meeting windowii. Under VoIP Audio Setup, after Figure 3 type: : Setting audio preferences window


iii. Under Start a Scheduled Meeting, after Figure 4 type: : Starting a scheduled meeting window

iv. Under The Organizer/Presenter Control Panel, after Figure 5 type: : Control panel

v. Under Screen Sharing Pane, after Figure 6 type: : Presenter screen sharing panevi. Under Share Your Desktop, after Figure 7 type: : Sharing your desktop screen

optionvii. Under Request Keyboard and Mouse, after Figure 8 type: : Keyboard and mouse

request screenviii. Under Set Up, after Figure 9 type: : Recording setting

ix. Under Set Up, 2. On the Recording tab:, after Figure 10 type: : Recording preferences window

x. Under Record a Meeting, after Figure 11 type: : Recording a meetingxi. Under Drawing Tools, after Figure 12 type: : Drawing tools menu

h. Save changes

Activity 4: Inserting a Citation1. Make sure My Webinar.docx is open2. Insert a citation



c. Go to What are Webinars, Table 1d. Place the cursor after the last word, webinar?, in the table captione. On the References tab, in the Citations & Bibliography group, select Insert Citation

pull-down and select Add New Sourcef. In the Create Source dialog box, from the Type of Source , pull-down list, select Bookg. In the Author field, type Baxter Bearcath. In the Title field, type The BU Experiencei. In the Year field, type in 2010j. In the City field, type in New Yorkk. In the Publisher field, type in ABC Publishingl. Select OKm. Verify that the citation was added after the caption text

3. Save changes

Activity 4a: Inserting a Bibliography1. Make sure My Webinar.docx is open2. Add a bibliography



c. Go to References d. Place the cursor under the heading Referencese. On the References tab, in the Citations & Bibliography group, select Bibliography pull-

downf. In the Built-in panel, select Bibliography

3. Save changes


Activity 5: Creating a Concordance File 1. Open a New Word document.2. Save it as My Webinar Concordance.docx to the desktop.3. On the Insert tab, in the Tables group, create a table with 2 columns and 14 rows.

a. Type the following table:attendee attendeeresolution resolutiondetected detectedmonitors monitorspresenter presenterattendees attendeesmonitor monitorWebinars Webinarsschedule schedulefull fulloptimal optimalscheduled scheduledorganizer organizerpresenters presenters

b. Sort the table by text in ascending order to alphabetize the list4. Save and close the file

Activity 6: Indexing a Document1. Make sure My Webinar.docx is open2. Mark Index entry



c. Go to the heading, Managing the Meetingd. In the first bullet, select the word headsete. On the References tab, in the Index group, select Mark Entryf. In the Mark Index Entry dialog box, select Mark. The Mark Index Entry dialog box

remains openg. Notice the formatting marks automatically appear

i. Next to headset is {XE “headset”}. Word automatically adds a field code which means Index Entry (XE) and the item that was marked (headset)

3. Add a subentry to an index entrya. In the same sentence, select the word computerb. In the Mark Index Entry dialog box, click in the Main entry text box. The selected text is

inserted into the text boxc. In the Subentry text box, type securelyd. Select Mark

4. Mark all instances of a worda. In the same bullet, select the word microphoneb. In the Mark Index Entry dialog box, click in the Main entry text box. The selected text is

inserted into the text boxc. Select Mark Alld. Close the Mark Index Entry dialog boxe. Deselect the text

5. Automatically mark entries using a concordance file


a. On the References tab, in the Index group, select Insert Indexb. In the Index dialog box, select AutoMarkc. Locate and select the file My Webinar Concordance.docx and select Open. All the words

in the concordance file are marked and the Open Index AutoMark File dialog box closes6. Insert and format the index

a. Using the Navigation pane, go to the document heading Indexb. Place the cursor in the line below this headingc. On the References tab, in the Index group, select Insert Indexd. From the Formats pull-down list, select Moderne. Select OKf. Examine the index entries

7. Save changes

Activity 7: Inserting a Table of Contents 1. Make sure My Webinar.docx is open2. Insert a Table of Contents

a. Using the Navigation pane, go to the page above the heading What are Webinars and place the cursor at the top of the blank page (before the Page Break)

b. On the References tab, in the Table of Contents group, in the Table of Contents pull-down menu, select Automatic Table 2

c. Observe the Table of Contents3. Save changes

Activity 7a: Updating a Table of Contents1. Scroll to Managing the Meeting2. Insert a page break before Managing the Meeting3. Go back to the Table of Contents

a. Click in the Table of Contentsb. Click on the tab Update Table and select Update entire tablec. Select OK

4. Notice the Table of Contents has updated

Activity 8: Inserting a Table of Figures/Table of Tables1. Make sure My Webinar.docx is open2. Inserting a Table of Figures

a. Using the Navigation pane, go to the heading Table of Figuresb. Place the cursor in the line below the heading Table of Figuresc. On the References tab, in the Captions group, select Insert Table of Figuresd. On the General panel, in the Formats: pull-down list, select from Templatee. On the General panel, in the Caption label: pull-down list, select Figuref. Select OK. g. Observe the Table of Figuresh. Save changes

3. Inserting a Table of Tablesa. Place the cursor under the heading Table of Tablesb. In the Captions group, select Insert Table of Figuresc. On the General panel, in the Formats :pull-down list, select from Templated. On the General panel, from the Caption label: pull-down list, select Tablee. Select OKf. Observe the Table of Tables



Controlling Text FlowActivity 1: Controlling Line and Page Breaks

1. Open Orientation Draft.docx2. Save as My Orientation Draft.docx to the desktop3. Keep all the text for each paragraph on the same page

a. On the bottom of the second page, scroll down to Set Up Teamb. Select Set Up Team and all the paragraphs underneath it, including the last paragraph

Explain the position’s….availability.c. Open the Paragraph dialog boxd. On the Line and Page Breaks tab, in the Pagination section, select Keep with nexte. Select OKf. Verify that the whole paragraph is together on the next pageg. Deselect the texth. Save changes

4. Keep the list item with the graphica. Scroll down to the bottom of Page 4. Notice that the image that refers to the text is on the

next pageb. Select the sentence beginning with Give the following, including the graphicc. On the Home tab, in the Paragraph group, select the Paragraph dialog boxd. In the Paragraph dialog box, select the Line and Page Breaks tab e. In the Pagination section, select Keep lines togetherf. Select OKg. Verify that the sentence and graphic are both on the same pageh. Save changes

5. Configure paragraph flow so that the Participating Departments list appears on a separate page.a. Scroll down to Page 6 to Participating Departmentsb. Click anywhere in the word Participating Departmentsc. Open the Paragraph dialog boxd. On the Line and Page Breaks tab, in the Pagination section, select Page break beforee. Select OKf. Verify that the list is on a separate page

6. Save changes and close the file

Activity 2: Inserting Columns and Column Breaks1. Open Binghamton University Newsletter.docx.2. Save as My Binghamton University Newsletter.docx to the desktop3. Format the first story About in the newsletter as three columns

a. On the first page, select the four paragraphs of text under the heading Aboutb. On the Page Layout tab, in the Page Setup group, select the Columns drop-downc. Select Three to convert the text to three columnsd. Observe that only the selected text was formatted into columnse. Deselect the textf. Save changes

4. Format the Active, Athletic Community section with custom column widths and the list in the right column

a. Scroll down and select all the text under the Active, Athletic Community heading. This includes two paragraph of text, a bulleted list and another paragraph of text

b. On the Page Layout tab, in the Page Setup group, select the Columns pull-downc. Select More Columnsd. In the Columns dialog box, in the Number of columns spin box, change the value to 2e. Uncheck Equal column widthf. Under Width and spacing set the Col # 1 Width to 3.5”. When you click in the Col # 1

Spacing, the Col # 2 Width should adjust automatically


g. Verify that Apply to is set to Selected texth. Select OKi. Position the cursor just before the text FitSpace hasj. On the Page Layout tab, in the Page Setup group, select Breaks Columnk. Select the paragraph Our awesome Outdoor….grounds. (located directly under the bulleted

list) and move the text to just before the column break in the left columnl. Save changes

Activity 3: Inserting Section Breaks 1. Make sure My Binghamton University Newlsetter.docx is open2. Create narrower margins for the heading of the newsletter so it fits on a single line

a. Position the cursor at the end of the Volume 1, Issue 1 lineb. On the Page Layout tab, in the Page Setup group, select the Breaks pull-downc. Select Continuousd. Position the cursor back to the end of the Volume 1, Issue 1 linee. On the Page Layout tab, in the Page Setup group, select Marginsf. Select Narrowg. Verify that the heading now fits on a single line and that the rest of the document still has

the original margin widthh. Save changes

3. Create custom margins for the Our Schools portion of the document to make room for the text boxes

a. Position the cursor at the beginning of the line Our Schoolsb. On the Page Layout tab, in the Page Setup group, select the Breaks pull-downc. Select Next Paged. Make sure the cursor is at the beginning of the line Our Schoolse. On the Page Layout tab, in the Page Setup group, select Marginsf. Select Custom Marginsg. In the Page Setup dialog box, on the Margins tab, change the Right margin to 2.5”h. Select OKi. If necessary, reposition the pull quote and sidebar text boxes to fit on the right side of the

Our Schools portion of the documentj. Position the cursor at the beginning of the line Gorgeous Campus and Communityk. Insert a Continuous section breakl. Set the margins to Normalm. Save changes

4. Add Headers and footers to all sections except those on the first pagea. Double-click the top margin of the second page to open the Header –Section 3- headerb. On the Header & Footer Tools Design tab, in the Navigation group, select Link to

Previous to deselect itc. In the Header, type Binghamton University Newsletter and then press Tab twiced. On the Insert tab, in the Text group, select Date & Timee. Select a date type and then select OKf. Scroll down to the footer and click in the Footer - Section 3- footerg. On the Header & Footer Tools Design tab, in the Navigation group, deselect Link to

Previoush. In the Footer, Tab twice to place the cursor at the right margin i. On the Insert tab, in the Header & Footer group, select Page Numberj. From the Current Position gallery, select Accent Bar 3k. Double-click in the main portion of the page to deselect headers and footers, and then

scroll through the document to verify that the first page has no header or footer and that there are footers on the rest of the pages

l. Save changes


Activity 4: Linking Text Boxes 1. Make sure My Binghamton University Newlsetter.docx is open2. Open Commit to Fit Open House.docx3. Copy the body of the letter from Commit to Fit.docx and close this file4. Create a text box at the bottom of Page 1 of the newsletter and insert the text from the Commit to

Fit.docx file in the text boxa. Scroll to At a Glance and place your cursor in the blank space after the paragraph at the

bottom of the pageb. On the Insert tab, in the Text group, select the Text Box pull-down

i. Select Draw Text Boxii. Drag to create a text box large enough to hold some text. This is where the first

part of the story will be insertediii. Press CTRL+V to paste the contents into the text boxiv. Click outside the text box to deselect itv. Notice that the text is too long to fit in the text box

5. Create a text box on Page 3 of the newsletter and link it to the text box on Page 1a. Scroll to the end of the document and place your cursor in the blank space after Visit us

at…2171.b. On the Insert tab, in the Text group, select the Text Box pull-down

i. Select Draw Text Boxii. Draw a text box large enough to fit some text

iii. Click outside the text box to deselect itc. Scroll up to Page 1 and click in the text boxd. On the Drawing Tools Format tab, in the Text group, select Create Link. Notice that the

cursor changes to a full containere. Scroll down to Page 3 again and move your mouse over the text box on the bottom of Page

3. Notice that the cursor changes to a container spilling lettersf. Click in the text box to create the linkg. Adjust the sizes of the two text boxes to see how the text moves between the two boxesh. Add a text box below the first text box and enter the text Continued on Page 3, font size 9i. Add a text box above the second text box and enter the text Continued from Page 1, font

size 9j. Go back into all four text boxes and delete the text box outline

i. Click in the text box on Page 11. In the Drawing Tools Format tab, in the Shape Styles group, under

Shape Outline, choose No Outline2. Repeat for each of the three remaining text boxes

ii. Align the text boxes, if neededk. Save changes and close the document

TablesActivity 1: Inserting a Table in a Document

1. Open ABC Training Schedule and Inventory.docx2. Save as My ABC Training Schedule and Inventory.docx to the desktop3. Insert a table in the document under ABC Training Schedule

a. Click under ABC Training Scheduleb. On the Insert tab, in the Tables group, select the Table pull-down and choose Insert

Tablec. In the Insert Table dialog box, in the Number of columns spin box, enter 6, and in the

Number of rows spin box, enter 5. In the AutoFit behavior, make sure the Fixed column width: Auto is selected

d. Select OK to create the table4. Enter text into the second column of the table


a. Press Tab, to move the cursor to the second cell in the first rowb. Type Monday, press Tabc. Type Tuesday and press Tabd. In the remaining cells of the first row, add Wednesday, Thursday, and Friday

5. Enter text into the first column of the tablea. In the second cell of the first column, type 9:00 and press the Down Arrow keyb. In the third cell of the first column, type 10:00 and press the Down Arrow keyc. In the fourth cell of the first column, type 11:00 and press the Down Arrow keyd. In the last cell in the column, type 12:00e. Save changes

Activity 2: Inserting and Deleting Rows and Columns 1. Make sure My ABC Training Schedules and Inventory.docx is open2. Add a Saturday column to the end of the table

a. Click in any cell in the last column of the tableb. On the Table Tools Layout contextual tab, in the Rows & Columns group, select Insert

Right to insert a new column to the right of the last columnc. Type Saturday

3. Add a Sunday column to the end of the table4. Use Tab to add a new row to the bottom of the table

a. Click in the last cell of the last rowb. Press Tabc. In the first cell of the new row, type 1:00

5. Use the Table Tools Layout contextual tab to add a new row to the bottom of the tablea. On the Table Tools Layout contextual tab, in the Rows & Columns group, select Insert

Below to add another rowb. In the first cell of the new row, type 2:00

6. Delete the last row of the tablea. Point to the left of the 2:00 row until the pointer becomes a white arrow, and then click to

select the rowb. On the Table Tools Layout contextual tab, in the Rows & Columns group, select the

Delete pull-down and choose Delete Rows7. Save changes

Activity 2a: Moving Columns1. Make sure My ABC Training Schedules and Inventory.docx is open2. In the ABC Training Schedule, move the Sunday column to the beginning of the table

a. Point to the top of the Sunday column until the pointer becomes a black down arrow, and click to select the column

b. Cut the selectionc. Place the insertion point just before the M in the Monday columnd. Press CTRL+V to paste the cut selectione. Deselect the text

3. Save changes

Activity 3: Formatting a Table 1. Make sure My ABC Training Schedules and Inventory.docx is open2. Apply the Medium Shading 2 – Accent 1 table style to the ABC Training Schedule

a. Click on the table to show the Table Tools tab

b. On the Table Tools Design contextual tab, in the Tables Styles group, select the More button to display the Table Styles gallery

c. Notice when you scroll over each table, a preview of what the table looks like appearsd. In the Built-in style, select the fifth row green – Medium Shading 2, Accent 3


3. Turn off banded rows in the table and turn on banded columnsa. Make sure the table is selected. On the Table Tools Design contextual tab, in the Tables

Style Options group, uncheck Banded Rows and check Banded Columns4. Apply a left border and a right border to the table, using a line width of 1 ½ pt

a. On the Table Tools Design contextual tab, in the Table Styles group, select the Borders pull-down

b. Select Borders and Shading to open the Borders and Shading dialog boxc. On the Borders tab, under Style, verify that the solid, single-line is selectedd. Under Width, select 1 1/2 pt. from the pull-down liste. In the Preview pane, select the left and right borders of the diagram

(Note: The top & bottom and the left & right borders should be highlighted)f. Select OK to close the dialog box and apply the borders

5. Apply inside borders with a line of ½ pt. to the banded cells within the tablea. Select all the cells inside the table. Do not include the column headingb. On the Tables Tools Design contextual tab, in the Draw Borders group, change the Line

Weight to ½ ptc. Select the pull-down on the Borders button and choose Inside Borders from the listd. Deselect the text

6. Save changes

Activity 4: Controlling Cell Layout 1. Make sure My ABC Training Schedules and Inventory.docx is open2. Scroll down the page to ABC Training Inventory3. At the top of the table, add a new row and merge cells for a title

a. Click in the first cell of the table labeled Categoryb. Right-click and select Insert, Insert Rows Abovec. Right-click the new row and select Merge Cellsd. Type ABC Training Inventory and make it Bold

4. Center align the title a. Click in the first cell and on the Table Tools Layout contextual tab, in the Alignment

group, select the Align Center button to center the title in the cellb. Deselect the textc. Save changes

5. Split the food rows into two columns: item name and package sizea. Select the cells in the second column beginning with “K Cups 40 cups” down through

“Sugar 200 packets”b. On the Table Tools tab, select the Layout tabc. In the Merge group, select Split Cellsd. Uncheck Merge cells before split, make sure the Number of columns is set to 2 and then

select OK. (If you keep this checked, the cell content would all merge together in the first two cells)

e. Leave the item name in the current cell and move the package size to the new cell to the right It should look similar to this:

K Cups 40 cupsBottled water

24 pack

Creamer 50 packSugar 200

packetsf. Save changes

6. Merge each grouping of categories into a single cell and then change the text direction to flow up the left side of the cell


a. At the top of the table, under the heading Category, select all five of the Teaching Supplies cells in the first column

b. On the Table Tools Layout contextual tab, in the Merge group, select Merge Cells c. Delete all of the words leaving just one instance of Teaching Suppliesd. On the Table Tools Layout contextual in the Alignment group, select the Text Direction

button twice. The first time you select it, the text flows down the right side of the cell, the second time, the text flows up the left side of the cell

e. Select Align Center Leftf. Repeat steps a-e for each of the other categories

i. To fit Manuals on one line, in the Table Tools Layout contextual tab, in the Alignment group, select Cell Margins. In the Table Options dialog box, under Default cell margins choose Top: and set it to 0.1” and select OK

g. Deselect the texth. Save changes

Activity 5: Converting Text to a Table 1. Make sure My ABC Training Schedules and Inventory.docx is open2. Convert the trainer availability data into a table that separates the data using tabs

a. Scroll down the page to Trainer Availabilityb. Select all the text from Day to Maurice Meyersc. On the Insert tab, in the Table group, select the Table pull-down and choose Convert

Text to Table to open the Convert Text to Table dialog boxd. In the dialog box, verify that the value in the Number of columns spin box is 3, and under

AutoFit behavior, select AutoFit to contents, verify that the text separator is Tabs, and select OK

e. Deselect the text3. Convert the Trainer/Day Available table to text

a. Scroll down the page to Trainer/Day Availableb. Click in any cell of the Trainer/ Day Available tablec. On the Table Tools Layout contextual tab, in the Data group, select Convert to Text to

open the Convert Table to Text dialog boxd. In the dialog box, verify that Tabs is selectede. Select OKf. Deselect the text



Mail MergeActivity 1: Mail Merge Letters

1. Open Merge.xls 2. Save as Merge.xls to the desktop and close this file3. Open BU Donation.docx4. On the Mailings tab, in the Start Mail Merge group, select the Start Mail Merge pull-down5. Select Step By Step Mail Merge Wizard6. Under Select document type, select Letters7. Click Next: Starting document8. Under Select starting document, select Use the current document9. Click Next: Select recipients10. Under Select recipients, select Use an existing list11. Under Use an existing list, select Browse12. Under Organize, select Desktop13. Double-click on Merge.xls to open the file14. On the Select Table dialog box, choose Sheet 1 and click OK15. On the Mail Merge Recipients dialog box, uncheck any recipients you do not want included in the

merge and then click OK16. Move the cursor to the beginning of the letter, above Dear17. Click Next: Write your letter18. Under Write your letter, select Address block19. On the Insert Address Block dialog box, select Match Fields…20. From the First Name pull-down select FIRST21. From the Last Name pull-down select LAST22. Continue matching the fields: Address 1 with STREET, City with CITY, State with STATE and

Postal Code with ZIPCODE23. Select OK 24. Check to make sure the address looks correct and then select OK25. Place the cursor after Dear26. Under Write your letter, select Greeting line27. Under Greeting line format, choose (none) and click OK28. In the body of the letter, place your cursor just after of at the end of the first sentence29. Under Write your letter, select More items30. Select Donation31. Select Insert and then Close32. Click Next: Preview your letters33. Check the letters and make any necessary changes

a. Single space the addressi. Highlight the address

ii. On the Home Tab, in the Paragraph group, select the Line and Paragraph Spacing pull-down and select Line Spacing Options

iii. In the Paragraph dialog box, under Spacing, make sure the Before: is set to 0 pt, the After: is set to 0 pt and the Line Spacing: is set to Single

iv. Click OKb. Make sure the font is the same for the whole documentc. Make sure there is a space after Deard. Put a space and $ before the donation amounte. On the Preview your letters, scroll through the Recipients to make sure the merge is

working and the letters look professional34. Click Next: Complete the merge35. Your letters are ready to print. Under Complete the merge, Merge, click on Print to print your

letters36. Save the document as My Mail Merge Letter.docx to the desktop


37. Close the document

Activity 2: Mail Merge Labels1. Open a New Word document2. On the Mailings tab, in the Start Mail Merge group, select Start Mail Merge pull-down3. Select Step By Step Mail Merge Wizard4. Under Select document type, select Labels5. Click Next: Starting document6. Under Select starting document, select Change document layout7. Under Change document layout, select Label options8. In the Label Options dialog box, under Label Information, Label vendors pull-down, choose

Avery US letter9. Under Product number pull-down, select 5160 Easy Peel Address Labels10. Select OK11. Click Next: Select recipients12. Under Select recipients, select Use an existing list13. Under Use an existing list, select Browse 14. Under Organize, select Desktop15. Double-click on Merge.xls to open the file16. On the Select Table dialog box, choose Sheet 1 and click OK17. On the Mail Merge Recipients dialog box, uncheck any recipients you do not want included in the

merge and then click OK18. Click Next: Arrange your labels19. Under Arrange your labels, select Address block 20. On the Insert Address Block dialog box, select Match Fields…21. From the First Name pull-down select FIRST22. From the Last Name pull-down select LAST23. Continue matching the fields: Address 1 with STREET, City with CITY, State with STATE and

Postal Code with ZIPCODE24. Select OK 25. Check to make sure the address looks correct and then select OK26. Under Replicate labels, select Update all labels

Note: If you forget to Update all labels, you will end up with only one label27. Click Next: Preview your labels28. Check labels and make any necessary changes29. If you made any changes, you will need to go back to Previous: Arrange your labels and click

Update all labels so the change takes effect to all the labels30. Click Next: Complete the merge 31. Under Merge, select Print to print your labels

Note: Print a test page to make sure the labels are printing correctly32. Save the document as My Mail Merge Labels.docx to the desktop33. Close the document
