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FORCE INFORMATION MANAGEMENT. INFORMATION MANAGEMENT. Aim : To provide students with an awareness of the Force Information Management and legislation that will impact on their daily work activity. Learning Outcomes: By the end of this input students will be able to - PowerPoint PPT Presentation
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FORCE INFORMATION MANAGEMENT
INFORMATION MANAGEMENT
• Aim:
• To provide students with an awareness of the Force Information Management and legislation that will impact on their daily work activity.
• Learning Outcomes:
• By the end of this input students will be able to
• 1) Explain the functions of the Force Information Management
• 2) Understand the relevance of
(a) Data Protection Act 1998
(b) Freedom of Information (S) Act 2002
(c) Protection of Vulnerable
Groups (Scotland) Act 2007 - PVG
• DATA PROTECTION ACT 1998
• FREEDOM OF INFORMATION
(SCOTLAND) ACT 2002
• PROTECTION OF VULNERABLE GROUPS (Scotland) ACT 2007 - PVG
Force Information Unit
Information Manager - Sheena Brennan
Data Protection /FOI Manager – Angela Paterson
PVG - Insp Stuart McClymont - Raymond Murdoch
Records Manager - Alice Stewart
Data Protection Act 1998
– MUST be processed fairly and lawfully
– MUST be obtained only for one or more specified
and lawful purposes (as per notification)
– MUST be adequate, relevant and not excessive for
purpose
– MUST be accurate and, where necessary, kept up
to date
Principles of the Act
– MUST NOT be kept longer than necessary for the
specified purpose
– MUST be accessible to the individual concerned
who, where appropriate, has the right to have
information about them corrected or erased
– MUST be surrounded by proper security
– MUST not be transferred outwith EEA except in
certain circumstances
Personal Liabilities
– Passwords are personal - MUST NOT be used by
or disclosed to any other person
– All police computer systems MUST only be used
for the proper purpose - NO PERSONAL CHECKS
– Improper use WILL constitute a criminal and
disciplinary offence
– Information Sharing and Disclosure only in
accordance with Force Guidelines
MOPI – Management of Police Information
• Prompted by Bichard Enquiry
• Consistent approach to be followed by all law enforcement agencies
• Improving way information is managed
• Data Protection, Records Management, Information Security, Freedom of Information, Recording & Dissemination of Intelligence
• Partnership/external version of manual available
Freedom of Information (Scotland) Act 2002Introduced 1 January 2005
– General right of access to information held by Public Authorities refers to recorded information e.g. letters, minutes, STORM,notebooks etc
– Applications must be made in writing or other permanent forme.g. fax, e-mail, video/audiotape etc
– FOI Co-ordinators at Divisions & Departments
– 20 Working Day time limit to respond - so pass it on ASAP
– ALL information may be made available so beappropriate, truthful and professional at all times –Embarrassment is not an exemption
– Advice and Assistance
Protection of Vulnerable Groups (Scotland) Act 2007
• Bichard Inquiry (Soham)
• Checks via Disclosure Scotland – Basic, Standard, Enhanced.
• From 28 February 2011 membership of the PVG Scheme for working with children, protected adults or both.
• Membership of PVG scheme is not compulsory.
• Employers commit an offence if they employ a person to carry out regulated work when Barred.
• CHS will produce information from the PVG Database – sharing membership status.
Records Management
• Alice Stewart – Records Manager
• Force Records Retention Schedule.
• ISPs – Co-ordination Review
• IS Project
• ANY QUESTIONS?
• IF IN DOUBT, JUST ASK!