For Empanelment of Job Items - Delhi University

Tender Document No.__________

SCHOOL OF OPEN LEARNING

(CAMPUS OF OPEN LEARNING)

UNIVERSITY OF DELHI

5, CAVALRY LANE

DELHI-110007

TENDER DOCUMENT

TECHNICAL BID + FINANCIAL BID

2015-16

For Empanelment of Job Items

Tender Submission Date & Time. April 8, 2015 upto 3:00 p.m

Technical Bid Opening Date & Time April 9, 2015 at 11:30 a.m

NOTE

1. Please read and note each and every term and condition carefully before

filling up of the Tender Documents.

2. Tenderers must sign on each page of the Tender Document along with the

seal.

3. Tenderers must submit Sealed Technical Bid and Financial Bid in separate

envelop.

PRICE : Rs. 500/-

http://www.du.ac.in/

2

3

TENDER DOCUMENT

FOR

EMPANELMENT OF OFFSET UNITS (FOR JOB ITEMS), SCHOOL OF OPEN

LEARNING, UNIVERSITY OF DELHI

INDEX

TABLE OF CONTENTS

Sr No. Section Title Page 1 I Notice Inviting Tender 5-6 2 II General Terms and Conditions of Tender 7-12 3 III Commercial Conditions of the Tender 13-15 4 IV Technical Specifications 17-26 5 V Financial Bid 27-36

4

5

SECTION – I

NOTICE INVITING TENDER

The Executive Director, S.O.L., invites sealed tenders in two bid system (Technical &

Financial) from eligible suppliers, authorized dealers having experience of supplying the

items in SOL/DU (College/Departments)/Central Govt. Deptts./ Central Govt. PSU‟s on

behalf of S.O.L. for (Section-I).Printing and Supply of Job Items.

.

S.No.

Name of

Section

EMD

(Rs.)

Cost of Tender

Document(Rs.)

Date

of

Issue

of

T/D.

Closing

Date for

Submission

of Tender

Date of

Opening

of Tender

(Technical

Bid)

1.

Section-I

(a)Printing and

supply of Job

Work Items

10,000

500/-

18-03-

2015

08-04-2015

upto

3:00 p.m.

09-04-

2015

at 11:30

a.m.

Issue of Tender

Interested eligible tenderers may obtain the Tender Document from the Office of the

Assistant Registrar (Printing Room No. 204, II Floor, School of Open Learning 5,

Cavalry Lane, University of Delhi, Delhi-110007, between 10.00 A.M. and 4.00 P.M.

on all working days by paying a (non-refundable) fee of Rs. 500/- by way of Demand

Draft in favour of The Executive Director, School of Open Learning, University of

Delhi, Delhi-110007. The tender document can also be downloaded from SOL website

http://sol.du.ac.in but a non-refundable amount of Rs. 500/- by way of Demand Draft in

favour of Executive Director, School of Open Learning, University of Delhi, Delhi will

be submitted along with Technical Bid towards tender fee failing which the tender will be

rejected.

6

Note 1: The EMD to be deposited in the form of FDR/Demand Draft/Bank

Guarantee of any nationalized Bank in favour of Executive Director,

School of Open Learning, University of Delhi and shall be attached with

Technical Bid.

Note 2: The EMD is to be deposited afresh for the Session 2015-2016. The EMD

deposited in the earlier sessions shall not be adjusted for 2015-2016.

Note 3: The terms and conditions of tender are mentioned in tender document in

detail. The tender which is not accompanied by the requisite EMD, shall

be summarily rejected. Tender will not be accepted after expiry of due

date and time. The Executive Director reserves the right to reject any or all

tenders without assigning any reason whatsoever. If the date of opening of

tender is a declared holiday the tender shall be opened on the next working

day. All tenders, in which any of the prescribed conditions are not fulfilled

or are incomplete in any respect, are liable to be rejected.

7

SECTION- II

INTRODUCTION

General Terms and Conditions of Tender

1. Definitions

(i) „‟The Purchaser” means the School of Open Learning.

(ii) “The bidder‟‟ means the individual or firm who participates in this tender and

submits its bid.

(iii) “The supplier” means the individual or firm supplying material

under the contract.

(iv) “Notification of Award” means intention of SOL to place Work

Order on the bidder.

(v) “Work Order” means order placed by SOL on the suppliers.

(vi) “The Contract Price” means the price payable to the supplier

under the work order for the full and proper performance of its

contractual obligation.

2. Bid documents

2.1 The bid documents consists of the following -

(i) Notice Inviting Tender

(ii) General Terms and Conditions of the tender

(iii) Commercial Conditions of contract

(iv) Technical Specifications

(v) Financial Bid

2.2 The bidder(s) is / are expected to examine all instructions and terms &

conditions contained in the bid document. Failure to furnish all information

required as per the bid document or submission of bid not substantially

responsive to the bid document in every respect will be at the bidders‟ risk and

may result in rejection of the bid.

3. Documents / Certificates

The bidders are required to submit technical bid enclosing therewith self attested

photocopies of the following documents (Documents in original should be produced for

verification before signing of the agreement), failing which their bids will be summarily

rejected and will not be considered any further:

(a) Registration Certificate under Delhi Shops and Establishment Act or Municipal

Factory License.

(b) Police declaration under Section of Press and Registration of Books Act

(c) TIN/VAT/Service Tax Registration Certificates;

(d) PAN Card;

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(e) Income Tax Return filed for last three financial years;

(f) Declaration regarding non blacklisting of the firm.

4. Bid Document

4.1 The bidder is expected to examine carefully all instructions, conditions, Tender

form, Appendix to tender form, Performa agreement, specifications, Annexures,

Schedules etc. in the tender document. Failure to comply with the requirements of

tender submission will be at the tenderers risk and S.O.L. shall not be liable for

any damages/claims arisen thereof. Tenders, which are not substantially

responsive to the requirements of the tender documents, will be rejected.

4.2 The firms interested in taking the job are welcome to see the specimen of various

job items at General Store of the School of Open Learning on working days

between 10.00 a.m. to 4.00 p.m

5. Clarification on Bid Documents

A prospective bidder requiring any clarification on the Bid Documents may notify the

Executive Director, SOL in writing at the mailing address indicated in the tender

document. Such requests for clarifications should be sent not later than seven days prior to

original or extended deadline for submission of the bids. Explanation of the query but

without identifying the source of the inquiry will be uploaded on to SOL

http://sol.du.ac,in for the benefit of all the prospective bidders.

6. Amendment of Bid Documents

6.1 At any time prior to the dead line for submission of bids, the SOL may for any

reason, whether at its own initiative or in response to a clarification requested

by the prospective bidder, modify the bid documents by amendment. The

amendment will be uploaded on SOL website http://sol.du.ac.in for the benefit of all the

prospective bidders.

6.2 In order to give prospective bidders reasonable time for taking an amendment into

account in preparing their bids, the SOL may, at its

discretion, extend the deadline for the submission of bids.

7. Rejection of incomplete and conditional tenders

The incomplete and conditional tenders will be rejected. Quoting unrealistic rates will be

treated as disqualification.

8. Non transferability

This tender is non transferable.

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9. Minimum eligibility criteria

Bidder(s) should

(i) Be an Indian company/firm engaged in Printing and supplying the job items

in bulk and having its Office (head office/ regional/Branch Office) in

Delhi/NCR.

(ii) have minimum three years of experience Printing and supplying the job work

items in bulk to the Departments/Ministries of the Government

of India/PSUs/ Autonomous Body (Copies of two Work Orders received from

Govt. Depts. / PSUs/ Autonomous Body during each of the last three

years should be enclosed)

(iii) Not have been blacklisted by Deptts./ Ministry of Govt. of India / PSU‟s(declaration

to be submitted in company letter head duly stamped and signed by authorized

signatories.

The tender must be signed by a person duly authorized to bind the tenderers of the

Contract. Proof of authorization shall be furnished in the form of "Attested

photograph pasted on Technical Bid" which shall accompany the tender.

N.B. All the documents submitted in the bid must be legible and self attested.

Otherwise the bid is likely to be rejected.

10. Period of validity of bids

Bids shall remain valid for 90 days from the date of opening.

11. Bid Prices

11.1 The rates/prices are to be quoted according to units in Indian rupees only in words as

well as figures in Section - V.

11.2 Rates/Prices should be valid for one year from the date of signing of agreement.

Rates/prices should remain fixed during entire period of contract i.e. one year.

11.3 The bidder shall be quote the price both in words and figures. In case of difference

in words and figures of the rates quoted, the rates offered in words shall be

considered.

12. Earnest Money

(i) Earnest Money Deposit (EMD) of Rs. 10,000/- (Rs. Ten Thousand only) for

printing and supply of Job Work Items in the form of bankers cheque/ demand

draft from any scheduled bank drawn in favour of “ The Executive Director SOL

payable at Delhi” shall accompany the bid.

(ii) A bid received without Bid security (EMD) shall be rejected as non-responsive at

the bid opening stage and returned to the bidder unopened.

(iii) Earnest money of the unsuccessful tenderer(s) shall be refunded at the earliest.

(iv) No interest shall be paid on Earnest Money.

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(v) EMD for lesser amount / EMD not submitted in the manner prescribed will be

rejected and returned to the bidder.

(vi) The submission of EMD is compulsory for all the Bidders and no exemption will

be granted for submission of EMD in any case.

(vii) Earnest money shall stand forfeited, if the successful tenderer fails to execute

the contract.

13. Tender complete in all respects, in a sealed cover enclosing two different sealed

covers, i.e.TECHNICAL BID in Cover A and FINANCIAL BID in Cover B and

addressed to the Assistant Registrar (Printing), Room No. 204, School of Open

Learning, University of Delhi, Delhi-110007, may be deposited latest by 3:00 p.m. on

April 8, 2015 in the Tender Box provided in the Printing Section.

14. Late Bids

Any bid received after the deadline for submission of bids prescribed by SOL shall be

rejected and returned unopened to the bidder.

15. Opening of Bids

All the TECHNICAL BIDS received within the stipulated time will be opened in the

presence of tenderers or their authorized representatives of tenderers, who may choose to

attend the opening of Technical Bid in School of Open Learning at 11:30 A.M. on

April 9, 2015.

The FINANCIAL BIDS will be opened on a later date. The financial bids of only

those Printers will be opened who fulfill the requirements of Technical Bids of

Terms and conditions of Tender Documents.

16. Inspection

SOL reserves the right to physically inspect the unit/factory to insure its infrastructure,

machines, quality assurance, equipments and production capacity etc. all the printing

machines declared must be under one roof. After insuring the same the firm may be

considered for the empanelment.

17. Award of contract

Placement of Order

SOL shall consider placement of order to the bidder whose bid has been determined to

be eligible and responsive to bid document and who has offered lowest evaluated bid

( subject to selection by the SOL on the basis of the quality of the sample papers attached

with the technical bid duly stamped and signed by authorized stockiest/ Bidder). The

rates quoted and accepted shall remain valid and not subject to any change on whatever

grounds for a period of one year from the date of acceptance.

11

18. Quantity.

Purchaser‟s Right to Vary Quantities

(a) SOL will have the right to increase or decrease upto 25% of the quantity of Job

Items to be printed without any change in the unit price or other terms and

conditions at the time of award of contract or additional quantities upto 50% of

Items contained in the contract can be ordered within a period of twelve months

from the date of notification of award at the same rates with the existing vendors

considering the reasonability of rates based on prevailing market conditions.

(b) In exceptional situations where the requirement is of an emergent nature and it

is necessary to ensure continued supplies from the existing vendors, the purchaser

reserves the right to place repeat order upto 100% of the quantities of Job Items in

the contract within a period of twelve months from the date of notification of

award at the same rate with the existing vendors considering the reasonability of

rates based on prevailing market conditions.

19. Purchaser’s right to accept any bid and to reject any or all bids

The S.O.L. reserves the right to accept or reject any bid and to annual the bidding process

and reject all bids, at any time prior to award of contract without assigning any reason

whatsoever and without thereby incurring any liability to the affected bider or bidders on

the grounds for SOL‟s action. The interest of the S.O.L.shall be paramount. The decision

of the SOL on the tender contract shall be final and binding on the bidder.

20. Notification of Award

Prior to the expiration of the prescribed period of bid validity, the Assistant

Registrar (Printing) shall notify the successful bidder by fax or e mail or letter

confirming in writing that his bid has been successful The notification of award will

constitute the formation of the contract with the bidder.

21. Empanelment and Contract period

21.1 The Empanelment and Contract (as also the schedule of rates finalized) would be

initially valid for a period of one year. The same may be extended for another

period of one year at the discretion of the Competent Authority of S.O.L.

21.2 The successful tenderer would have to enter into an Agreement with the School

on a non-judicial stamp paper of Rs. 100/- for printing of Job Items only.

22. Other Conditions

22.1 The Printer shall print the Job Items on the Paper specified. In case the Printer

uses the inferior quality of paper, the SOL will get it tested from the Mill/Govt.

Lab/other Testing Centre and a penalty on the total bill shall be imposed by the

12

authority deemed fit on the Press and disqualification for future empanelment

with the SOL.

22.2 For delay in delivery of the supplied items, the school shall impose a penalty at

the rate of 1% of the total bill for delay up to a maximum of 15% --upto a

maximum of 15 days and there after the school shall terminate the contract.

22.3 Tenders submitted without the sample of papers shall summarily be

rejected.

22.4 The bidder will be short listed by the SOL on the basis of the quality of the

sample paper attached with the technical bid duly stamped and signed by

authorized stockiest/Tenderer.

13

SECTION - III

Commercial Conditions of Contract

23. Application

The General Conditions shall apply in contracts made by SOL for procurements of

Goods.

24. Standards

The goods/ materials supplied under this contract shall conform to the prescribed

specifications (Section IV).

25. Security Deposit

(a) The EMD deposited by successful bidder will be kept by SOL as Security

Deposit. The Security Deposit can be forfeited by the order of the Executive

Director, in the event of any breach or non-observance of any of the conditions of

the Contract. On the expiry of the contract, such portion of the said security as

may be considered by the Executive Director, S.O.L. sufficient to cover an

incorrect or excess payment made on the bills of the printer, shall be retained by

the S.O.L. until the final settlement is made on account of the bills.

(b) The security deposit shall be released by the SOL only after successful

completion of the contract period.

(c) The SOL reserves its right to take any such action(s) as deem fit against the

Tenderer in the case of failure on the part of the tenderer for fulfilling the contract

apart from forfeiture of Security Deposit

26. Submission of Bills

After completing the work assigned, the printer will submit the bill to the School along

with the following documents:

(a) Challan (b) Performa invoice of Delivered Printed Material (DPM) any other

voucher/document in support of the items charged for in the bill.

27. Mode of Payment

(a) Payment against Bill / Invoice shall be released only after execution of the supply

order and the quality of the items are found to the satisfaction of the SOL. Payment

will be made direct to the supplier through account payee cheque only after making

necessary deductions towards Income Tax. In lieu, a certificate in the prescribed

proforma will be issued.

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(b) No request for other mode of payment will be entertained. No advance payment

will be made in any case.

28. Force Majeure

If, at any time, during the continuance of this contract, the performance in whole or in

part by either party of any obligation under this contract is prevented or delayed by

reasons of any war of hostility, acts of the public enemy, civil commotion,

sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes,

lockouts or act of God (hereinafter referred to as events) provided notice of happenings

of any such eventuality is given by either party to the other within 21 days from the date

of occurrence thereof, neither party shall be reason of such event be entitled to terminate

this contract nor shall either party have any claim for damages against other in respect of

such non-performance or delay in performance, and deliveries under the contract shall be

resumed as soon as practicable after such an event come to an end or cease to exist, and

the decision of the SOL as to whether the deliveries have been so resumed or not shall be

final and conclusive. Further that if the performance in whole or part any obligation under

this contract is prevented or delayed by reasons of any such event for a period exceeding

60 days, either party may, at its option, terminate the contract.

29. Termination for Default

29.1 The SOL may, without prejudice to any other remedy for breach of contract, by

written notice of default, sent to the supplier, terminate this contract in whole or in

part, if

(a) the supplier fails to deliver any or all the items within the time period(s) specified in

the Work Order or any extension thereof granted by the SOL;

(b) the supplier fails to perform any other obligation(s) under the Contract; and

(c) the supplier, in either of the above circumstances, does not remedy his failure

within a period of 15 days (or such longer period as the purchaser may authorize in

writing) after receipt of the default notice from the purchaser.

29.2 In the event the SOL terminates the contract in whole or in part pursuant to para

28.1 the SOL may procure, upon such terms and in such manner as it deems

appropriate, items similar to those undelivered and the supplier shall be liable

to the SOL for any excess cost for such similar goods. However the supplier shall

continue the performance of the contract to the extent not terminated.

30. Termination for Insolvency

The SOL may at any time terminate the Contract by giving written notice to the

supplier, without compensation to the supplier. If the supplier becomes bankrupt or

otherwise insolvent as declared by the competent court provided that such termination will

15

not prejudice or affect any right of action or remedy which has accrued or will accrue

thereafter to the SOL.

31. Set Off

Any sum of money due and payable to the supplier (including Performance Security

Deposit refundable to the firm) under this contract may be appropriated by the SOL or

any other person(s) contracting through the SOL and set off the same against any claim

of the SOL or such other person or person(s) for

payment of sum of money arising out to this contract or under any other contract made by

the supplier with the SOL or such other person(s) contracting through the SOL.

32. Arbitration

All disputes, differences and questions arising out of or in any way touching or

concerning this agreement or subject matter thereof or the representative rights, duties

or liability of the parties shall be referred to the sole arbitration of the Executive

Director, SOL or any person nominated by him in accordance with the Arbitration and

Conciliation Act, 1996. The arbitrator shall be entitled to extend the time of arbitration

proceedings with consent of the parties. No part of the agreement shall be suspended on

the ground of pending arbitration proceedings.

33. Legal Jurisdiction

It is also the condition of this contract that the court which has jurisdiction over Delhi shall

have absolute jurisdiction for adjudicating any difference or disputes arising out of this

contract to the exclusion of all other courts.

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17

Tender Document No.-__________

SECTION-IV

Technical Specifications and Terms and Conditions for Printing of Job Items for the

Session 2015-16

The School of Open Learning, University of Delhi, proposes to get printed the various job items

for the Session 2015-2016. The jobs are to be executed neatly as per specifications:

S.NO. ITEM SIZE NO.OF

LEAVES

PER

UNITS

PAPER TO

BE USED

REQ. QTY.

1. Dispatch Register 17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

100

2. Diary Register -do- 200 -do- 100

3. Visitors Entry

Register

-do- 200 -do- 20

4 PCP Register -do- 50 -do- 50

5. Remittance Register -do- 100 -do- 50

6. Bill Payment

Register

-do- 200+ Index

26 Pages

-do-

5

7. Consumable Article

(Students

registration register-

Library)

20 x 30

4

200 Ledger

paper green

15.5 kg

Ballarpur*

10

8. Cash Book

(General)/

Admission Register

(PG Courses)

20 x 30

4

200 -do- 10

18

9. Daily Membership

Registration Record

Register

17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

5

10. Other Charges

Register

-do- 200 -do- 10

11.

E.C.R. 20 x 30

2

150 Ledger

paper green

15.5 kg

Ballarpur*

10

12. Book Bank Register 17 x 27

4

250 Ledger

paper green

11.9kg

Ballarpur*

10

13. AttendanceRegister

(Chowkidar)

-do- 100 -do- 10

14. Attendence Register

for Staff

20x30

4

30 Ledger

Paper Green

15.5 Kg.

Ballarpur*

50

15. Over-time Register 17 x 27

4

100 Ledger

paper green

11.9kg

Ballarpur*

50

16. Degree Register 20 x 30

4

200 Ledger

paper green

15.5 kg

Ballarpur*

20

17.

Stamp Account

Register

20 x 30

4

200 -do- 10

19

18. Periodical Register 17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

5

19. Printing Record

Register

17 x 27

4

100 -do- 5

20 Student Loan

Register (Book

Bank)

-do- 300 -do- 5

21. Loan Register

(Staff)

23 x 36

8

200 Ledger

paper green

21.3 kg.

Ballarpur*

5

22. Accession Register 23 x 36

8

200 -do- 2

23. Voucher guard big

for accounts

20 x 30

2

- 10

24.

Letter Pads 18 x 23

4

100 Executive

Bond

80 GSM

200

25. Letter Pads 18 x 23

6

100 -do- 200

26.

Admission Tickets

(Examination)

23 x 36

8

A-4 size

1

printed on

both sides

105 GSM

Parchment

J K Mills

3,00,000

20

27.

Lib.Fine Book 18 x 22

4

200 White 7.6

kg.

Pink 5.9

kg.

50

28. Bonafide / Transfer

certificate

20x30

8

200 Ledger

Paper 18.4

Kg.

Ballarpur*

WPP 13.6

Kg. in

duplicate of

100

100

29.

Medical Bill 20 x 30

2

Loose Sheet

(one side

print)

Ledger

paper green

15.5 kg

Ballarpur*

1,000

30. Medical Bill Form 20 x 30

8

2 -do- 5,000

31. Note Sheet A-5

Legal Size

Loose Sheet

(Both side

printing)

Ledger

paper green

11.9kg

Ballarpur*

50,000

32. Application form

Lib./ Membership

form for Students

22 x 28

32

Loose card

with single

punch

11.9 kg.

pulp card

both side

printing

50,000

21

33. Insertion Slip Lib. 22 x 28

64

Loose Card -do- 1,50,000

34. PCP Bill Form 17 x 27

4

100 Ledger

paper green

11.9kg

Ballarpur*

per pad of

100

5,000

35. Fee Concession

Form

20 x 30

8

4 WPP 60

GSM, 11.6

Kg. HPC*

Mills

10,000

36. Examination Form

B.A./ B.Com.

20 x 30

3

20 x 30

6

2 Pages

+

2 pages

Both side

printing

with pasting

-do- 5,000

37.

Ruled Register SOL 16 x 26

4

100 W.P.P.60

GSM Amlai

or

equivalent

200

38. Ruled Register

SOL

- do- 200 W.P.P.60

GSM Amlai

or

equivalent

200

39. Remittance

Register

17x27

4

50+50 Flaps

with 50 cards

border

Ledger

paper green

11.9 kg.

50

22

Ballarpur*

40.

Examination Form

(M.A/M.Com.)

20x30

4

1 leave both

side printed

WPP 60

GSM of

HPC Mills*

2,000

41. Service Book 17x27

4

52 pages to

be printed per

sample

Ledger

Paper Green

11.9 Kg.

Ballarpur*

50

42. Pocket Diary 4” x 5” 32 Cover 250

GSM White

Four colour

printing

both side

with gloss

lamination.

Text 70

GSM white

meplitho

single

colour

printing

with check

perforation

As per

Requirement

Minimum

1,000

43. Visiting Card 2 ¼ x 3 ½ 250 GSM

Double

Colour

Printing

As per

Requirement

23

44. Visiting Card 2 ¼ x 3 ½ 250 GSM

Four Colour

Printing

As per

Requirement

45. Telephone

Directory

23” x 36”

16

32

Rate

increase/

decrease per

leaf for 2

pages

Cover 250

GSM White

Four colour

printing

both side

with gloss

lamination.

Text 130

GSM Art

paper Mat

Finish with

Single

colour

As per

Requirement

VAT (as

applicable)

NOTE – (1) Job No 1- 45 include Composing, Plate, Negative, Printing, Binding (as

per specification), numbering, perforating the cost of paper, cartage and other

process.

(2) The quantity to be printed may increase/ decrease as per requirement.

* Ballarpur or equivalent

Seal and Signature of the Tenderer

24

DECLARATION

I/We_______________________the Proprietors/Partners (or Director in case of a

company) declare that I/we am/are the legal owners of the firm and possess:

(a) Registration under Delhi Shops & Establishments Act OR Municipal Factory

Licence(Attested Copy).

(b) Ownership documents of the machines and equipments(Attested Copy).

I/We further declare that I/we have the above mentioned technical specifications

with regard to printing of Job items and accept the above terms and conditions. Attested

photocopies of the documents mentioned in declaration (a), (b) and (c) are enclosed

herewith.

Signature with rubber stamp of Proprietor/Partner/Director

Full Name________________________

Full Address______________________

_______________________________

_______________________________

Place:_______________

Date: _______________

25

Tender Document No._______

SCHOOL OF OPEN LEARNING, UNIVERSITY OF DELHI

SESSION 2014-2015

DETAILS OF INFRA-STRUCTURAL FACILITIES

M/s_________________________

____________________________

____________________________

1. Telephone : Press______________ Office_______________

2. Composing : System (Make, etc.)

: Apple Macintosh

: I.B.M.

: Terminals

: Operators

: Printer

: Languages

: Specialization

: Specimen

3. Proof-reading arrangement :

4. Negative and Plate-making :

: Camera Own/hired

: Plate-making Own/hired

: Arrangement for minor corrections

5. Printing : Machine Nos.

: Sizes

: Hand Feed/Automatic

: Single/double/multi-colour

: Specimen of printed material

6. Binding : Own/on contract

7. Perfect Binding : Own/on contract

8. Generator Capacity : _______________KVA


26

DECLARATION

I/We ____________________________declare that I/we/am/are the legal owners of the

Press and

machines mentioned in the tender. Details of the infrastructural facilities available with

me/us are also enclosed.

Signature_______________________

(with rubber stamp)

FULL NAME___________________

Place : ________________ ADDRESS_____________________

Date : ________________

27

SECTION-V

FINANCIAL BID DOCUMENT

Note

1. The Tenderer must detach and enclose page from 31 to 37 for the Financial Bid.

2. It must be in a sealed envelop super scribing Financial Bid for printing of Job

Items.

3. The Tenderer will sign pages which are applicable to him/her.

28

29

Tender Document No.________

Financial Bid for quoting the Rates for Printing of Job Items as listed below for the

Session 2015-2016.

S.NO. ITEM SIZE NO.OF

LEAVES

PER

UNITS

PAPER

TO BE

USED

REQ. QTY. RATES

Rs. P.

1. Dispatch

Register

17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

100

2. Diary Register -do- 200 -do- 100

3. Visitors Entry

Register

-do- 200 -do- 20

4 PCP Register -do- 50 -do- 50

5. Remittance

Register

-do- 100 -do- 50

6. Bill Payment

Register

-do- 200+

Index 26

Pages

-do-

5

7. Consumable

Article (Students

registration

register-Library)

20 x 30

4

200 Ledger

paper green

15.5 kg

Ballarpur*

10

8.

Cash Book

(General)/

Admission

Register (PG

Courses)

20 x 30

4

200 -do- 10


30

9. Daily

Membership

Registration

Record Register

17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

5

10.

Other Charges

Register

-do- 200 -do- 10

11.

E.C.R. 20 x 30

2

150 Ledger

paper green

17.4 kg

Ballarpur*

10

12. Book Bank

Register

17 x 27

4

250 Ledger

paper green

11.9kg

Ballarpur*

10

13. Attendance

Register

(Chowkidar)

-do- 100 -do- 10

14. Attendence

Register for

Staff

20x30

4

30 Ledger

Paper

Green 15.5

Kg.

Ballarpur*

50

15. Over-time

Register

17 x 27

4

100 Ledger

paper green

11.9kg

Ballarpur*

50


31

16. Degree Register 20 x 30

4

200 Ledger

paper green

15.5 kg

Ballarpur*

20

17. Stamp Account

Register

20 x 30

4

200 -do- 10

18. Periodical

Register

17 x 27

4

200 Ledger

paper green

11.9kg

Ballarpur*

5

19.

Printing Record

Register

17 x 27

4

100 -do- 5

20 Student Loan

Register (Book

Bank)

-do- 300 -do- 5

21. Loan Register

(Staff)

23 x 36

8

200 Ledger

paper green

21.3 kg.

Ballarpur*

5

22. Accession

Register

23 x 36

8

200 -do- 2

23. Voucher guard

big for accounts

20 x 30

2

- 10

24.

Letter Pads 18 x 23

4

100 Executive

Bond

80 GSM

200


32

25. Letter Pads 18 x 23

6

100 -do- 200

26. Admission

Tickets

(Examination)

23 x 36

8

A-4 size

1

printed

on both

sides

105 GSM

Parchment

J K Mills

3,00,000

27.

Lib.Fine Book 18 x 22

4

200 White 7.6

kg.

Pink 5.9

kg.

50

28.

Bonafide /

Transfer

certificate

20x30

8

200 Ledger

Paper 18.4

Kg.

Ballarpur*

WPP 13.6

Kg. in

duplicate

of 100

100

29. Medical Bill 20 x 30

2

Loose

Sheet

(one side

print)

Ledger

paper green

15.5 kg

Ballarpur*

1,000

30. Medical Bill

Form

20 x 30

8

2 -do- 5,000

31. Note Sheet A-5

Legal

Size

Loose

Sheet

(Both side

printing)

Ledger

paper green

11.9kg

Ballarpur*

50,000


33

32. Application form

Lib./

Membership

form for

Students

22 x 28

32

Loose

card with

single

punch

11.9 kg.

pulp card

both side

printing

50,000

33. Insertion Slip

Lib.

22 x 28

64

Loose

Card

-do- 1,50,000

34. PCP Bill Form 17 x 27

4

100 Ledger

paper green

11.9kg

Ballarpur*

per pad of

100

5,000

35. Fee Concession

Form

20 x 30

8

4 WPP 60

GSM, 11.6

Kg. HPC*

Mills

10,000

36.

Examination

Form

B.A./ B.Com.

20 x 30

3

20 x 30

6

2 Pages+2

pages

Both side

printing

with

pasting

-do- 5,000

37. Ruled Register

SOL

16 x 26

4

100 W.P.P.60

GSM

Amlai or

equivalent

200


34

38. Ruled Register

SOL

- do- 200 W.P.P.60

GSM

Amlai or

equivalent

200

39. Remittance

Register

17x27

4

50+50

Flaps

with 50

cards

border

Ledger

paper green

11.9 kg.

Ballarpur*

50

40.

Examination

Form

(M.A/M.Com.)

20x30

4

1 leave

both side

printed

WPP 60

GSM of

HPC

Mills*

2,000

41. Service Book 17x27

4

52 pages

to be

printed

per

sample

Ledger

Paper

Green 11.9

Kg.

Ballarpur*

50


35

42. Pocket Diary 4” x 5” 32 Cover 250

GSM

White Four

colour

printing

both side

with gloss

lamination

text 70

GSM white

meplitho

single

colour

printing

with check

perforation

As per

Requirement

Minimum

1,000

43. Visiting Card 2 ¼ x 3

½

250 GSM

Double

Colour

Printing

As per

Requirement

44.

Visiting Card 2 ¼ x 3

½

250 GSM

Four

Colour

Printing

As per

Requirement


36

45. Telephone

Directory

23” x

36”

16

32

Rate

increase/

decrease

per leaf

for 2

pages

Cover 250

GSM

White Four

colour

printing

both side

with gloss

lamination.

Text 130

GSM Art

paper Mat

Finish with

Single

colour

As per

Requirement

VAT (as

applicable)
