SPEED POST

F.No.22019/05/2011-NGOGovernment of India

Ministry of Tribal Affairs

Shastri Bhawan, New Delhi 110115Dated the 5th June, 2014

To

The Pay and Accounts Officer,Ministry of Tribal Affairs,Shastri Bhawan,New Delhi.

Subject: Grant-in-Aid as recurring grant for maintenance and running of ongoing project of10 Bedded Hospital for Scheduled Tribes to Mata Amritanandamayi Math,Amritapuri PO, Kollam District, Kerala-690525 towards Full & final instalmentfor the year 2009-10,2010-11 and 2011-12 during current Financial year 2014-15.

Sir,

I am directed to convey the sanction of the President of India for grant-in-aidamounting to Rs 33,80,3711-(Rs. Thirty Three Lakh Eighty Thousand Three HundredSeventy One only) towards full & final Instalment for the year 2009-10,2010-11 and 2011­12 as a reimbursement of expenditure during the current financial year 2014-15 in favour ofMata Amritanandamayi Math, Amritapuri PO, Kollam District, Kerala-690525 formaintenance and running of ongoing project of 10 Bedded Hospital for Scheduled Tribesduring the current Financial Year 2014-15. Since the Grant-in-aid is being sanctioned asreimbursement on the basis of actual expenditure incurred, there is no need for submission ofutilization certificate for the year 2009-10, 2010-11 and 2011-12, as provided in GFR 212.No utilisation certificate is due- for rendition. The list of documents to be maintained as perGFR is indicated in Annexure-II.

2. The accounts of all grantee Institutions/organizations shall be open to inspection bythe sanctioning authority and audit, both by the Comptroller and Auditor-General of Indiaunder the provision of CAG (DPC) Act 1971 and internal audit by the Principal AccountsOffice of the Ministry or Department, whenever the Institution or organization is called uponto do so.

3. The members of the executive committee of the grantee organization should executebonds in a prescribed format that they themselves jointly and severally:-

(a) abide by the conditions of the grants-in-aid by the target dates, if any, specifiedtherein; and

(b) utilize the grants for the purpose for which it has been sanctioned and not divertthe grants-in-aid or entrust execution of the project to any other Institutions(s) orOrganization(s); and

(c) abide by any other conditions specified in the agreement governing the grants-in­aid.

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In the event of the grantee organization failing to comply with the conditions orcommitting breach of the conditions of the bond, the signatories to the bond shall be jointly

and severally liable to refund to the President of ~dia, the whole or a part amount of thegrant with interest at ten percent per annum thereon or the sum specified under the bond.

• 4. The grantee institutions/organizations shall observe the reservations for ScheduledCaste, Scheduled Tribes and OBC in posts and services under its control on the linesindicated by the Government of India.

5. Institutions/organizations receiving grants should, irrespective of the amountinvolved, be required to maintain subsidiary accounts of the Government grant and furnish tothe Accounts Officer a set of audited statement of accounts. These audited statements of

accounts should be required to be furnished after utilization of the grants-in-aid or whenevercalled for.

6. The accounts of the organization shall be audited from Chartered Accountants of itsown choice.

7 The grantee organization shall not dispose of the assets, acquired wholly orsubstantially out of Government grants, except those declared as obsolete and unserviceableor condemned in accordance with the procedure laid down in the General FinancialRules,2005 without obtaining prior approval of the Ministry of Tribal Affairs.

8 Utilization certificate in the prescribed form under GFR-19A duly signed by thecompetent authority relating to previous grants is enclosed herewith.

9. Refund of Unspent Balance: .The Unspent balance, if any, will be surrendered to theMinistry of Tribal Affairs.

10. Recurrinl!: Grant: The Unspent Balance from this grant/installment will beadjusted from the subsequent grant.11. Salary of Staff: Salary/honorarium of staff involved in implementation ofthe project is to be paid through cheque/bank only.

12. Other payments: Other payments with regard to implementation of theproject of Rs.I0,OOO/-and above, is to be made through cheques by the implementingagency.

13. The grants-in-aid sanctioned under the scheme is subject fulfillment of followingconditions, and the terms & conditions laid down under the scheme by the VoluntaryOrganization(VO)/Non-Governmental Organization(NGO) :-

a) The grant is provided to Voluntary Agencies working in their field of operation. It isan additive funding to their existing efforts based on the discretion of the Government.

b) The Grant-in-aid may be terminated at any time at the sole discretion of theGovernment.

c) The jurisdiction in respect of or arising out of any or all disputes pertaining to the

@ ~ grant-in-aid under the scheme shall alone be of the Courts in Delhi.~.

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Govt. of India, hlew Delhi

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d) The assets acquired for and/on behalf of the Voluntary Organizations out of the grant­in-aid shall be the property of the Government. On termination of grant, the property shallvest in the Social Welfare Department of the State Government/District Collector.

e) An amount of at least 10% of the total approved expenditure shall be borne by theOrganization from its own resources.

t) The details of funds approved for the financial year in respect of the VoluntaryOrganizations is enclosed.

g) The Organization shall confirm in writing that the Terms and Conditions hereof, andas laid down under the scheme are acceptable to it.

h) As per General Financial Rules 2005, the organization, being a society of the StateGovernment, is exempt from execution of Surety bond.

i) The organization shall maintain separate accounts in a nationalized/scheduled Bank inrespect of this grant. The accounts will remain open for inspection by representatives/officersfrom the office of Comptroller and Auditor General of India, Government of India, orconcerned State Government at any time. The organization shall have the accounts of thegrant-in-aid audited by Chartered Accountant and supply a copy of the following auditedaccounts together with Utilization Certificate, to the Ministry of Tribal Affairs:-

a. -The Receipt and Payment Account of grant-in-aid in question forJhe year.b. The Income and expenditure accounts of grant-in-aid in question for the year.c. The Balance Sheet indicating assets and liabilities from the grant-in-aid in

question.d. The Utilization Certificate along with the item-wise break-up.e. The Audited Accounts of the organization as a whole for the year.f. Auditor's Report.

j) The organization shall submit to the Ministry of Tribal Affairs every three months, aperformance cum achievement report on the project for which financial assistance has beengranted.

k) That the facilities to be extended with the help of the grant-in-aid shall be available forthe welfare of all Scheduled Tribes irrespective of creed, religion, color etc.

1) The organization shall not obtain grant for the same purpose from any other source,including Government sources.

m) The organization shall utilize the grants for the purpose for which it has sanctionedand not divert grant-in-aid or entrust the execution of the project for which grant-in-aid issanctioned to any other organization or institution.

n) That if the government is not satisfied with the progress of the project or finds that theconditions are being violated, it reserves the right to terminate the grant-in-aid.

0) Any unspent balance out of this grant shall be refunded by the organizationimmediately after the close of the current financial year unless adjusted by the Government

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p) No asset made/created wholly or in part from or out of this grant-in-aid shall bedisposed off, transferred or encumbered or otherwise utilized for any purpose other than forwhich sanctioned.

q) The organization shall maintain a register as per' GFR 19 (Performa attached) ofpermanent and semi-permanent assets acquired wholly or in part out of this grant-in-aid. Thisregister shall remain open for inspection by officials from the office of Comptroller andAuditor General of India, Government of India, or concerned State Government. The registershall be maintained separately in respect of this grant and a copy furnished to the Ministry,along with the audited accounts.

r) The release of the last instalment of the annual grant will be conditional upon granteeorganization/institution providing reasonable evidence of proper utilization of instalmentreleased earlier during the year.

s) Organizations funded for the educational programme shall submit (a) quarterly. ~.''.'reports indicating the number of students class wise separately for boys and girls, amountspent on Recurring and Non-recurring items during the period under report, number ofstudents admitted, number of drop-outs if any, amount spent on payment of honorarium andamount spent on food, and (b) Annual report of number of students continuing educationafter finishing last class of the funded education project.

t) The organization be funded for the 10 bedded hospital and Mobile Dispensary shallsubmit a quarterly progress report indicating the number of patients attended, number ofpatients admitted (name and address) with detail,Sof ailments, number of patients to biggerhospital, number of deaths, details of villages visited, purchase and issue of medicines,consumption of petrol, distance covered, amount spent on Recurring and Non-recurring itemsduring the period under report.

u) The organization running Vocational Training Center shall have to furnish progressreport as to the trade-wise number of Trainees admitted, amount sp~nt on Recurring andNon-recurring, amount spent on raw material, amount recouped through marketing offinished articles etc. action taken to give the trainees hands on training and their placement orself employment.

v) Voluntary organization shall display boards that should be erected at each project siteclearly indicating that the organization is running under the aegis of the Ministry of TribalAffairs, Government of India and indicating the funds received year-wise, for each of theproject.

w) An inspection of the project is conducted within six months.

x) The purchase of non-recurring items that is furniture etc. should be made only fromauthorized dealers at competitive prices and subject to vouchers being produced forinspection.y) It is ensured that no fee is realized from the beneficiaries.

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z) The organization has to intimate this Ministry, Tribal Welfare Department of the StateGovernment and District Collector about the date of commencement of the project withinone month from the issue of the sanction order, pending which no further grant would beconsidered.

aa) In case of new projects, the organization. shall intimate this Ministry and the StateTribal Welfare Department about the date of commencement of project and that should bewithin 15 days from the receipt of funds by the organization in their bank account.

bb) . That the organization shall not profess or promote anyreligious/communallfundamentalistldivisive beliefs or doctrines with these grants;

cc) In the event of a court case, the organization shall not be entitled to any grant-in-aidtill the matter is pending in the court of Law; the Ministry shall not be responsible for anylegal/intellectual/contractual disputes between the VO/NGO and a third party. By acceptingthe grant, the recipient accepts this condition;

dd) The organization shall abide by all the aforesaid terms & conditions, guidelines ofthe scheme, provisions of GFRs, and any subsequent revision/changes therein.

ee) Execution of bond will not apply to Quasi-Governmental Institutions, CentralAutonomous Organisations and Institutions whose budget is approved by Government.

14. The Drawing and Disbursing officer of this Ministry is authorized to draw anamount of Rs 33,80,371/-(Rs. Thirty Three Lakh Eighty Thousand Three HundredSeventy One only) for disbursement to the grantee institution through Electronictransfer namely Mata Amritanandamayi Math, Amritapuri PO, Kollam District,Kerala-690525, in Saving Bank Account No. 57009741119 in State Bank of TravancoreBank, Branch at Kollam, Kerala, IFSC Code No.SBTR0000074.

15. The expenditure is debitable to the Demand No. 97 Ministry of Tribal Affairs Major Head"2225" Welfare of Scheduled Castes Scheduled Tribes and other Backward Classes andMinorities: 02-Welfare of Scheduled Tribes (Sub-Major Head), 796 Tribal Area Sub Plans(Minor Head) -09 Welfare of Scheduled Tribes - other expenditure - 05 Grant-in-aid to NGOsfor STs including Coaching and Allied Scheme and award for exemplary service: 09.05.31Grants-in-Aid (plan) for the year 2014-15.

16. The sanction is issued with the concurrence of Integrated Finance Division ascommunicated vide Dy. No.1403/JS&FA/2014 dated 22/5/2014. The pattern of assistancegoverning grant-in-aid has received the approval of the Ministry of Finance.

17. Certified that this sanction has been noted at Sr. No~register of grant.

Yours faithfully,

elL·(P.K. Sahoo)

Under Secretary to the Government of India

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COpy for information and necessarv action: -1. 1. The Secretary, Mata Amritanandamayi Math, Amritapuri PO, Kollam District,Kerala-690525.2. The Director of Audit, Central Revenue, LP. Estate, New Delhi.3.The Secretary, Social Welfare Department, Government of Kerala, Thiruvananthapuram(with the request to inspect the organization and submit a Inspection Report within 6 months)4.The Resident Commissioner, Government of Kerala, Kerala Bhawan, New Delhi.5. IFD with reference to their Dy. No1403/JS&FA/2014 dated 22/5/20146. Bill Copy/Sanction Folder.7. Director Tribal Research Institute, Government of Kerala

8. The Deputy Collector, District-Kollam, Kerala9.The District Social Welfare Officer, District-Kollam, Kerala10. PPS to Secretary (TA).11. Cash Section in the Ministry of Tribal Affairs.12. Auditor General, Accountant General's Office Govt. of Kerala13. PS to MTA

14. The Director, NIC with the request to upload this sanction letter on the website of theMinistry of at least three months.

(P.K. Sahoo)Under Secretary to the Government of India

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Annexure to sanction order No. 22019/05/2011-NGOProject Name-Ten bedded Hospital at Mata Amritanandamayi Math, Kerala

Recurrin~ Honorarium as per Pre-revised norms for the year 2009-10 & 2010-11S.NO Approved items of expenditure as per Expendr.AdmissibleExpendr.Admissible

financial Normsfor thegrant for thefor thegrant for the

year

year 2009-yearyear 2010-2009-10

102010-11111

Doctor(2) @ Rs.15,000/- p.m. 360000360000

2

Visiting Specialists at the rate of Rs.1000per 00

visit and minimum 8 visit per month@ Rs.8000/-3Compounder(l)@ Rs.4,000/- p.m. 3600048000

4Dresser (1) @ Rs.4000(p.m.) 00

5Nurse (2) RS.4000(p.m.) 3600 048000

6Driver(l) @ Rs.2500(p.m.) 3000asO30000

7Cook p.m. (1) @ Rs.2500(p.m.) 030000

8Helper to Cook (1) @ Rs.1500(p.m.) 00

9

Office Superintendent (1) @ Rs.3500 (p.m.) 420000

10

Ward Boy (2) @ RS.2500p.m. each 1800036000

11Clerk-cum-accountant @ RS.3500(p.m.) 3600036000

12

Watchman (1 2400024000

)@ Rs.2500 13Sweeper/Cleaner @ 2500 (p.m.) 2400018000

Total Rs.

879500606000870000*630000

14

Rent of Building @ Rs.7000/- p.m 0000

15Drugs for Outdoor Patients Rs.150000/-(p.a.)

583174

40000059837840000016

Drugs for Indoor Patients Rs.250000/- (p.a.)17

Contingencies/Mis. Expdr. Rs.10000/- (p.a.) 0000

18Electricity & Water Charges @Rs.6000/- 26878+75593443729776+6237

36013

(p.m.)

=34437=3601319

Audit fees Rs.4000/- (p.a.) 0000

20Conveyance/TA for Staff Rs.15000/- (p.a.) 15635150001674415000

21Diet for Indoor Patients Rs.50j- per day per164025164025110148110148

inmate (50*10*30*12) Rs.15000/-p.m. & Rs.180000/-p.a.22Cooking Charges Rs.30000/-p.a. 0000

23Office Expenses Rs.18000/-(p.a.) 0000

24POLp.m. @ Rs.5000 (p.m.) 0000

25Advertisement and publicity Rs.5000/-(p.a.) 0000

Total Amount

1409271121946216312831191161

Less10% NGO Contribution

121946119116

Net Amount to be released for the year 2009-10 &

10975161072045

2010-11

Calculation for the vear 2009-10 & 2010-11 for 10 B.H hospitalAdmissible grant Full & final instalment for the year 2009-10 Rs.10,97,516/-Admissible grant Full & final instalment for the year 2010-11 Rs.10.72.045/-Net Amount to be released towards full & final instalment for 2009-10& 2010-11 Rs.21.69.561/-

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The calculation for the year 2011-12 for 10 bedded hospital is as below:PROJECfNAME-lO-Bedded Hospital at Kalpetta, Waynad Distt.

S.NO Approved items of expenditure as per financial NormsExp. DuringAdmissible

2011-1~~\

grant for~p:Jge ./

2011-12,/ ,.- ~-"'11fi!;cof)

Recurring 1Doctor Full-time (2) @ Rs.15,000/- per month 240000240000

2Visiting Specialists @ Rs.l000/- per visit and minimum 8 1200012000

visits per month 3Compounder (1) @ Rs.4,000/- per month 5400048000

4

Dresser (1)@ Rs.4000 (p.m.) 3600036000

5Nurse (2) Rs.4000 (p.m.) each 9000090000

6Cook (1) @ Rs.2500 (p.m.) 4800030000

7Helper to Cook (1)@ Rs.1500(p.m.) 3600018000

8Office Superintendent (1) @ Rs.3500 (p.m.) 4800042000

9Ward Boy (2) @ Rs.2500 p.m. each 7200060000

10Clerk-cum-accountant (1) @ Rs. 3500 (p.m.) 4800042000

11Watchman-cum-generator operator (1)@ Rs. 2500/- per 2712030000

month 12Driver(l) @ Rs.2500(p.m.) 5400030000

13Sweeper/Cleaner (1) @ 2500 p.m. 4200030000

Total honorarium

807120708000

14Maintenance of building because org. has its own building 5700014400

(30X4000X12) 15Drugs for Outdoor Patients (p.a.) @ Rs.150000/- 150000

16Drugs for Indoor Patients (p.a.) @ Rs.250000/- 564482250000

17Electricity & Water Charges @ Rs.6000/- (p.m.) 4036340363

18Audit Fees(p.a.) @ Rs.4000/- 00

19Conveyance/TA for Staff (p.a.) Rs.15000/- 2187215000

20

Diet for Indoor Patients Rs.50/- per day per inmate 7958179581

(50*10*30*12) 21Contingencies/Mis. Expdr. (p.a.) @ Rs.l0000/- 1077510000

22Office Expenses (p.a.) @ Rs.18000/- 3433418000

23Cooking Charges @ Rs.30000/- per annum 00

24Advertisement and publicity @ Rs.5000/- per annum 00

25POLp.m. @ Rs.5000/- per month 21875160000

Total18342781345344

Calculation for the year 2011-12 ANet admissible amount for the year 2011-12 1345344

BLess10% contribution from NGO 134534

CLessunspent balance from previous releases 0

DNet admissible grant for the year 2011-12 1210810

ENet amount to be reimbursed for the year 2011-12 1210810

Brief summary of both projects are as belowProject Year Amount to bereleased10

Bedded2009-10 & 2010-1121,69,561/-Hospital -do-

2011-1212,10,810/-Total admissible grant for the year 2009-10,

33,80,371/-2010-11 and 2011-12 for 10 bedded hospital

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