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Policy 00154
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Subject: Audio/Visual Record-Capture Digital CamcordersAmends or
Supersedes: NewReviewed: March 2011Revised: March 2011
A. Purpose
The purpose of this order is to establish policy and guidelines
for electronic datacollection resulting from the use of body worn
audio/visual camcorders (BWC).
B. Scope
This policy shall apply to all Florence Police personnel until
such time it issuperseded, revoked, or rescinded.
C. Procedure
1. The purpose of the BWC is to provide an accurate unbiased
audio/visual record ofenforcement related and non-criminal
incidents that will enhance criminalprosecutions and limit civil
liabilities.
2. Department personnel may record activities when, in a
Department members judgment, it would be beneficial to do so. This
includes probable cause for stopsand detentions, or any situation,
condition, or event having a potential for loss oflife, injury, or
damage to property.
D. Prohibitions
1. Department personnel shall not use the BWC to covertly record
other policepersonnel or a conversation that the officer is not
party to.
2. Department personnel shall not use the BWC to record a
particular personbased solely on the persons race, color, age, sex,
marital status, sexualorientation, gender identify, creed religion,
ancestry, national origin or physicaldisability. This prohibition
is not intended to limit any of the following:
a. Incidental live monitoring of any person or object in view of
the cameras whenthe camera is operational on a permitted
subject.
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b. The camera is activated for the recording of a possible
suspect, witness,victim, or other person based upon reported
information of a subjects actions,description or
characteristics.
3. BWC recordings shall only be downloaded to computers operated
and maintainedby the City of Florence.
E. Data Management
1. Department personnel will download all recordings to a
designated secure serverexcept for recordings of routine citizen
contacts, routine traffic stops, and non-criminal matters.
2. The designated secure server will be accessed and operated by
authorizedpersonnel only.
3. BWC audio/digital recordings will be maintained on the secure
sever until the casehas been adjudicated or otherwise disposed of
in accordance with departmentpolicy or section L5229 of the City
Model Record Retention Schedule.
4. BWC recordings of DUI arrest will be maintained on the secure
server inaccordance with KRS.189A 100, sections 2 and 3.
5. Digital copies for purposes not associated with the
investigation orprosecution of a violation of law will only be made
and or createdsubject to one of the following:
a. Permission from the Chief of Police or his designee;
b. Request by a Division Commander;
c. Required by court order;
