Fleet Information Management System

(FIMS)

Florida Department of

TRANSPORTATION

31st SSEMC

Georgia, July 2017

Angel Birriel, C.P.M.

Mobile Equipment Manager

Office of Maintenance

Today’s Presentation

1) The current FLEET system

2) Procurement process

3) User acceptance testing (UAT)

4) End User Training

5) System Integration Cut-Over

6) System GO-LIVE

7) System Overview

Florida Department of Transportation

Florida Department of Transportation

The current FLEET system

Florida Equipment Electronic Tracking (FLEET)

1) Implemented in December 2011 to replace a prior legacy

system called Equipment Management Information System

(EMIS)

2) FLEET is an open source application developed using Ruby

on Rails development tools and utilizing a free-ware

database management system – MySQL with 25,000 assets

from 34 state of Florida agencies.

3) At a cost of $459,792 with an annual support costs of

approximately $40,000

Florida Department of Transportation

The current FLEET system

4) There are no ad-hoc reporting capabilities and reports can be filtered only by location. In actuality, the FLEET system is not considered a reporting engine and does not provide formatting, analysis or management reporting capabilities but is instead a list of specific data that can then be further manipulated or analyzed using external tools, e.g. Microsoft EXCEL, etc.

5) Mercury Associates Inc. was commissioned by the State of Florida to provide a Fleet Management Business Case in December 2013. The recommendation in the report was to replace FLEET.

Florida Department of Transportation

Procurement process

1) The state of Florida appropriated $1,761,243 in

July 2016 for the procurement of an Independent

Verification and Validation consultant and the

replacement of the current Florida Equipment

Electronic Tracking (FLEET).

2) FLEET is to be replaced with a more robust, fully

featured and user friendly, intuitive commercial off

the shelf application that allows easy distribution of

information to all users, customers and

management in a real-time environment.

Florida Department of Transportation

Procurement process

The Department of Management Services (DMS)

received quotes and presentations from two vendors in

November 2016.

1) International Business Machines (IBM) presented

their Enterprise Asset Management (EAM) solution

and Maximo for Transportation 7.6

2) The Arcanum Group presented their EAM solution,

Infor.

Florida Department of Transportation

Procurement process

3) DMS signed a contract on January 2017, with The

Arcanum Group (TAG) for Infor EAM as the

solution to replace the current DMS FLEET system.

4) DMS purchased 500 system licenses for the initial

contract year at $925 per user.

Florida Department of Transportation

User acceptance testing (UAT)

1) DMS conducted User Acceptance Testing using a

15 seat computer lab for 5 days at the end of May

2017.

2) Predetermined scripts were provided to perform

the testing of the system by 8 agencies with 13

users

Florida Department of Transportation

End User Training

1) DMS scheduled End User Training (On hold)

2) Training was to be a 1 day and a half for Agency

Fleet Administrators in the User Group Agency

Admin ONLY

3) All other training session will be offered on Go-To-

Webinar

Florida Department of Transportation

System Integration Cut-Over

1) Fuel Card account currently by WEX –

fuel, odometer, and repair data.

2) DOT Bulk Fuel Sites currently by Fuel

Master – fuel, odometer, and

diagnostic data via AIM System.

3) DOT Motor Pool System currently by

Agile Fleet – odometer, and

diagnostic data via UDC or GPS.

Florida Department of Transportation

System Integration Cut-Over

4) DMS scheduled System Integration Cut-Over: July

17, 2017 (On hold)

Florida Department of Transportation

System GO-LIVE

1) DMS scheduled System GO-LIVE:

July 21, 2017 (On hold)

Florida Department of Transportation

System Overview

The following are screen captures of the FIMS

system overview

Florida Department of

TRANSPORTATION

FIMS

Link: https://eam-112.inforcloudsuite.com/web/base/logout?tenant=FLORIDADMS_TRN

Florida Department of

TRANSPORTATION

Questions?