FIS 318/618: Financial Systems & DatabasesForms and Reports

Oakland UniversitySchool of Business Administration

Accounting and FinanceJoe Callaghan

Figure 5.1 Example of two ways to use forms.

warning dialog box

form

data entry form

Figure 5.2 Example form with Page Header, Detail, and Page Footer sections.

Header

Detail

Footer

Figure 5.3 A pop-up form displays information about an application's developer.

pop-up form

subform

form

Figure 5.4 AutoForm generated for the table tblCustomer.

customer navigation bar invoice subform navigation bar

customer main form

invoice subform

Figure 5.5 Access Toolbox.

Option Group

Unbound Object Frame

Select Objects

Label

Option Button

Combo Box

Command Button

Page Break

Subform/Subreport

Rectangle

Control Wizards

Text Box

Toggle Button

Check Box

List Box

Image

Bound Object Frame

Tab Control

Line

More Controls

Figure 5.6 Customer form with a form header.

form header

Figure 5.7 Using a combo box to select a customer.

combo box

option buttons inside a frame

Figure 5.8 Completed order entry form.

Figure 5.9 Filter By Form example.

all records in the filtered set are from CA (California)

indicates the number of records in the filtered set

Figure 5.10 Example invoice review and data entry form.

Figure 5.11 Selecting main form and subform fields.

fields not yet placed on the form

fields already placed on the form

Figure 5.12 Main form and embedded subform created by the Form Wizard.

main form

embedded subform

Figure 5.13 Changing objects' properties.

the Format property

property sheet

Format properties that you can assign

selected objects have sizing handles around them

Figure 5.14 Altered invoice subform and form.

Standard format

Figure 5.15 Printing a single form.

Selected Record(s) option button

Figure 5.16 Print width warning dialog box.

Figure 5.17 Report sections.

Report Header section

Page Header section

Group Header section

Detail section

Report Footer section

Group Footer section

Page Footer section

Figure 5.18 Selecting fields for a report.

fields selected to appear in the report

fields not yet selected for the report

Figure 5.19 Print Preview window showing a tabular-style report.

Figure 5.20 Altering the alignment property of multiple controls.

Text Align propertyselected controls have

sizing handles around them

Figure 5.21 Selecting a grouping field.

rows are grouped by this field

Figure 5.22 Inserting a Group Footer into a report.

Group Footer

Figure 5.23 Report design containing a Page Break control.

Page Break control in report footer

Page Break tool

Figure 5.24 Query to select fields for an invoice report.

Figure 5.25 First page of the invoice report.

Figure 5.26 Report Wizard Summary Options choices.

1. click the Summary Options button 2. click the Sum column of

the Extended row

Figure 5.27 Initial invoice report layout.

Figure 5.28 Writing an expression for a calculated control.

Control Source property

an expression to calculate shipping

cost

Data tab of the property sheet

property sheet

Figure 5.29 Selecting multiple objects in different report sections.

rectangle touches all

controls you want to select

simultaneously