FIRST QUARTER PERFORMANCE OF THE DEPARTMENT IN …pmg-assets.s3-website-eu-west-1.amazonaws.com/190903DBE.pdf · PURPOSE 3 •To report on the first quarter outputs of the Department

FIRST QUARTER PERFORMANCE OF THE DEPARTMENT IN MEETING ITS PRE-

DETERMINED OBJECTIVES FOR 2019/20PORTFOLIO COMMITTEE ON BASIC

EDUCATION

3 September 2019

1

PRESENTATION OUTLINE

2

PART A:

• Performance Indicators and Targets

PART B:

• Financial Report: First Quarter Expenditure

PURPOSE

3

• To report on the first quarter outputs of theDepartment against the planned targets of the pre-determined objectives in the Annual PerformancePlan for financial year 2019/20.

• To report on the Department’s expenditure for thefirst quarter of the Financial Year 2019/20.

PART A

PERFORMANCE INDICATORS AND TARGETS

4

QUARTER 1 MAJOR HIGHLIGHTS

5

• The Department of Basic Education (DBE) officially handedover 22 new toilets to Mahlungulu Primary School in the ORTambo Inland District, Eastern Cape Province on 02 April2019.

• On 04 April 2019, the DBE, joined by the Tiger BrandFoundation (TBF) Chairperson, Ambassador Sheila Sisulu,officially unveiled the new kitchen at the Ratanda PrimarySchool, in the Gauteng Province to sustain best practice inschool feeding.

• Minister AM Motshekga, MP, handed out accreditedcertificates to Volunteer Food Handlers drawn from 13schools in Alexandra, in the Gauteng Province, toacknowledge their sterling contribution towardseducation.

QUARTER 1 MAJOR HIGHLIGHTS

6

• After the sixth administration democratic elections on 8 May 2019,Mrs AM Motshekga, MP, was reappointed as the Minister for BasicEducation for the third term.

• Dr MR Mhaule, MP, was appointed as the new Deputy Minister forBasic Education. Dr Mhaule was appointed as a Member ofParliament in February 2018.

• Delegates representing the DBE and the Education Sector, attendeda Stakeholder Consultation Workshop on the 25 Year Review of theEducation Sector at the DBE in Pretoria on 10 June 2019.

– The purpose of the Workshop was to engage with stakeholderson the draft basic education report before the production of thefinal report, reflecting on the challenges and achievementssince 1994.

QUARTER 1 MAJOR HIGHLIGHTS…

7

• The Senior Certificate (SC) and National Senior Certificate(NSC) May/June 2019 examination commenced on 2 May2019 and ended on 14 June 2019.– A total of 191 691 candidates were registered for the SC

June 2019 examination.– A total of 167 872 Full Time and 5 370 Part Time

candidates were registered for the NSC June 2019examination.

• Leaner Unit Record Information and Tracking System (LURITS)Uploads: By 30 June 2019, 9,291,020 learners from 21,938schools had been uploaded on the LURITS 2 system.

• Three (3) successful Lunchbox Lekgotla seminars were heldat the DBE.

• The Smartgov E-submission system went live on 18 June2019.

PROGRAMMES OF THE DBE

8

• The ANNUAL PERFORMANCE PLAN (APP) summarises thepriorities of the DBE as aligned to the Delivery Agreement ofOUTCOME 1: Improving the quality of Basic Education and theAction Plan to 2014: Towards the Realisation of Schooling2025.

• The activities of the DBE have been structured into five (5)programmes as elaborated in the APP:

• PROGRAMME 1: ADMINISTRATION• PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND

MONITORING• PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES

AND INSTITUTIONAL DEVELOPMENT• PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT• PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES

2018/19 VALIDATED/VERIFIED Q1 STATUS BAR FOR INDICATORS

9

• All Annual Targets are WHITE unless fully achieved.

• Where 50% of the target has not been achieved, the status is reflected as RED.

• Where 50% or more of the target has been realised, the status is reflected as AMBER.

• Where the target has been fully achieved, the status is reflected as GREEN.

Programme No. of

indicators

per

programme

Annual

Targets

Quarterly

Targets

Bi-annual

Targets

Quarterly targets as at the end of Q1

2018/19

Not

achieved

Partially

achieved

Achieved

One 3 2 1 - - - 1

Two 19 11 6 3 2 - 4

Three 10 8 2 - 0 - 2

Four 11 11 - - - - -

Five 4 1 3 - 0 - 3

Total

distribution

47 33 12 3 2/12 0/12 10/12

Percentage

distribution

100% 70% 23% 6% 17% 0% 83%

2019/20 PRELIMINARY Q1STATUS BAR FOR INDICATORS

10

• All Annual Targets are WHITE unless fully achieved.

• Where 50% of the target has not been achieved, the status is reflected as RED.

• Where 50% or more of the target has been realised, the status is reflected as AMBER.

• Where the target has been fully achieved, the status is reflected as GREEN.

Programm

e

No. of

indicators

per

programme

Annual

Targets

Quarterly

Targets

Bi-annual

Targets

Q1 status 2019/20

Not

achieved

Partially

achieved

Achieved

One 2 1 1 1

Two 14 9 4 1 1 3

Three 10 4 6 6

Four 12 8 3 1 2 1

Five 5 2 3 3

Total

distribution

43 24 17 2 3/17 0/17 14/17

Percentage

distribution

100% 56% 40% 5% 18% 0% 82%

PIE CHART STATUS

11

Not achieved18%

Achieved82%

Q1 status 2019/20

PROGRAMME 1: ADMINISTRATION

The purpose of Programme 1 is to manage theDepartment and provide strategic andadministrative support services.

12

INDICATOR TABLE: PROGRAMME 1

13

Programme / Sub-Programme / Performance

Indicators

2019/20 Annual Target as per

APP

Quarter 1 Target as per APP

Quarterly Milestone

(for Annual Indicators)

Quarterly Output (for Quarterly

Indicators)Deviation

Reason for Deviation

Challenges / Corrective Action

1.1.1 Percentage ofvalid invoices paid within 30

days upon receipt by the Department.

100%QUARTERLY

100%99.9%

6703/6708-0.1%

Project Managers did not sign off invoice in time

Financial Circular to be issued to

ensure Managers sign off invoices

within 5 days after receipts.

1.1.2 Number of reports on

misconduct cases resolved within 90 days

4ANNUALLY

0

One (1) report to be submitted

to the DPSA. The submission of the report is scheduled for 20 July 2019

- - -

PROGRAMME 1 ...

14

OFFICE OF THE DIRECTOR-GENERAL:• DG’s Engagements in Provinces: During the quarter

under review, DG completed the 1st phase of 2019provincial engagements in 3 provinces from 08 Aprilto 29 April 2019. He had 10 engagements withProvincial and District officials, Primary andSecondary Principals. The purpose of theseengagements was to reflect on what worked and didnot worked in 2018 and further reaffirm the policyalignment and compliance.

• DG held monthly meetings with ImplementingAgents responsible for the implementation of ASIDIon 11 April, 15 May and 12 June 2019, respectively.

15

PROGRAMME 1 ...

16

OFFICE OF THE DIRECTOR-GENERAL:

• Monitoring of Winter Camps by the DG: Duringthe quarter under review, DG visited 110 WinterCamps and 2 Training centres for Technical subjectteachers from 15 June – 4 July 2019, in 9Provinces.

• Aviation partnership meeting: DG held meetingswith CEO’s of Aviation companies (SAA, Airlinkand Comair) to establish partnership with aviationcompanies in order to support DBE withestablishment of aviation schools in 9 Provinces.

17

PROGRAMME 1 ...

18

HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT,LABOUR RELATIONS AND INFORMATION TECHNOLOGY (IT)SERVICES

Corporate Services:

• 24 posts were advertised and 19 posts were filled.

• Key Senior Management Service (SMS) posts of ChiefDirector: Office of the Director-General, Director: ContinuingProfessional Teacher Development (CPTD) , Staffing Servicesand Human Resource (HR) Support to Provinces were filled.

• Human Resource Management facilitated the appointmentof the Minister’s Special Advisor and ensured the seamlessHR transition of the offices of the Minister and DeputyMinister from the 5th to the 6th Administration.

PROGRAMME 1 ...

19

HUMAN RESOURCE MANAGEMENT ANDDEVELOPMENT, LABOUR RELATIONS AND IT SERVICES

Training and Social Responsibility

• 22 employees attended a Research Methodologycourse.

• The DBE celebrated Africa Day on 24 May 2019.

• The Employee Health and Wellness as well asFinancial Management Campaigns were organised on13 and 14 June 2019 where 62 officials participated.

• The Department currently has 25 interns and eight (8)learnerships.

PROGRAMME 1 ...

20

HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT, LABOUR RELATIONS AND IT SERVICES

Labour Relations

• Arbitration: One (1) arbitration meeting was held.The case is still under judicial consideration sincethe employer raised an limine point regarding latereferral.

• Disputes lodged: Three (3) referred disputes werereceived and were resolved.

PROGRAMME 1 ...

21


Government Information Technology Officer (GITO)

• Three (3) Service Level Agreement meetings were heldwith SITA to discuss improvements on the DBE Network.

• DBE Local Area Network (LAN) and Desktop changes wereimplemented.

• System Centre Configuration Manager (SCCM): The latestcritical and security updates were done on 15 May 2019.

• Midrange change was implemented , Business ConnexionLtd (BCX) installed Microsoft Patches on the non-production servers of the DBE on 31 May 2019.

PROGRAMME 1 ...

22


Financial Services

• Monthly Conditional Grants Expenditure reports werereceived from Provincial Education Departments (PEDs) on 15April, consolidated and submitted to National Treasury asprescribed by the Division of Revenue Act.

• Payment of Invoices within 30 days: All invoices thatwere received during the reporting period, wereprocessed within 30 days, except in isolated cases wheremanagers were not available to sign off invoices forprocessing. Managers responsible submitted lettersexplaining reasons for delays in signing invoices.

PROGRAMME 1…

23

FINANCIAL SERVICES, SECURITY AND ASSET MANAGEMENT

Financial Services

• Monthly Reconciliation: Monthly reconciliation ofaccounts were performed and exceptions were cleared.

• 2018/19 Annual Financial Statements: The inputs werereceived from various units within the Department forcompilation and submission of the Annual FinancialStatements to National Treasury and the Auditor-General on 31 May 2019 as per Public FinanceManagement Act (PFMA).

PROGRAMME 1…

24

Assets and Security Management• Several section 42 transfers for water and sanitation were

referred to the (PEDs) by the ASIDI Unit.• Event Management: All the events were successfully managed as

required by the line function.– A total of 65 events were arranged with a total cost of R10,6

million.• A total of 42 Occupational Health Safety (OHS) representatives-

First Aiders, Fire Wardens, Safety, Health and EnvironmentRepresentatives (SHE reps) and SHE Supervisors were recruited,appointed and trained.

• Support to the DBE Intervention Team in the North Westprovince: Security and Asset Management is responsible forproviding security services to the DBE Intervention Team. A bi-weekly support visit was done by Security Management to theoffices of the DBE Intervention Team in Mahikeng.

PROGRAMME 1…

25


Logistical Services

• Transit Section, has been identified and tasked with thereceipts and recording of all invoices, managers arerepeatedly reminded to direct all invoices received by theDepartment to Transit for recording purposes in order tofacilitate the payment process.

• Bid Committee meetings: Three (3) sets of Terms ofReference were reviewed by the Bid SpecificationCommittee (BSC) and presented to the Bid AdjudicationCommittee (BAC) for recommendation to the AccountingOfficer.

PROGRAMME 1…

26


Logistical Services

• Development and implementation of an Invoice ReceiptRegister: All invoices received by the Department wererecorded and submitted to the Procurement Section.

• Management of the travel and accommodation project:Travel and accommodation bookings and payments havebeen done as per requests.

• Visitor Management System (VMS) and an Asset Trackingsystem were installed and are operational in the Department.

PROGRAMME 1…

27

LEGAL AND LEGISLATIVE SERVICESLegal Services• Minister of Basic Education v Pestalozzi Trust• The Applicant applied for an order that the Home Education Policy

of the Department be set aside. The Applicant in their courtapplication raised, amongst others, the following issues:– Number of procedural and substantive grounds for challenging

the policy.– The Department did not meaningfully consult with

stakeholders on the policy.– The Department used the incorrect empowering provision in

declaring the policy and did not fully comply with theprovisions of the National Education Policy Act (NEPA) whenthe policy was declared.

PROGRAMME 1…

28

LEGAL AND LEGISLATIVE SERVICES

Legal Services

• South African Democratic Teacher Union(SADTU) and others v Minister of BasicEducation.

– SADTU brought an application that theWestern Cape Education Bill be declaredunconstitutional.

PROGRAMME 1…

29

LEGAL AND LEGISLATIVE SERVICES

Legal Services

• Centre for Child Law v Minister of Basic Education and others

• The Applicants applied for amongst others the following orders:

– That a circular issued by the Eastern Cape EducationDepartment be set aside.

– The circular indicated that Norms and standards, postprovisioning allocation and National School Nutrition Programme(NSNP) transfers to schools in the Eastern Cape will be basedonly on learner numbers where valid identity, permit orpassport numbers have been captured in the SA-SAMS.

– Directing that no learner may be excluded from a public schoolon the basis that he or she does not have identity number,permit or passport.

PROGRAMME 1…

30

LEGAL AND LEGISLATIVE SERVICESLegislative Services• Basic Education Laws Amendment (BELA) Bill: The BELA Bill was

published on 13 October 2017 to call for comments. DBE receivedmore than 5000 submissions from the general public andeducation stakeholders. A Task Team that consisted ofrepresentatives from the PED’s and DBE finalised the process ofperusing the comments and consolidating the Bill.

• 19 February 2018 - 27 May 2019, the task team had 25 meetings,to clarify issues raised by some of the commentators, and soughtadvice and inputs from people outside the DBE as well.

• As part of the consultation process, DBE will consult with thestakeholders, Teacher Unions, Governing Body Association,Pestalozzi Trust; and National Economic Development and LabourCouncil (NEDLAC).

PROGRAMME 1…

31

Strategic Planning Research and Co-ordination

• The 2019/20 APP of the Public Entities (Umalusi and SouthAfrican Council of Educators (SACE) were tabled inParliament on 26 and 28 June 2019 respectively.

• The Departmental validated third quarter and preliminaryfourth quarter performance reports were submitted to thereporting bodies on 30 April 2019.

• The validated fourth quarter and draft Annual Reportswere submitted to the Department of Planning, Monitoringand Evaluation (DPME), the National Treasury (NT) andAuditor-General South Africa (AGSA) on 31 May 2019.

PROGRAMME 1…

32

Strategic Planning Research and Co-ordination• The Public Entities SACE and Umalusi fourth quarter

reports were analysed and feedback was sent to theentities on 29 May 2019.

• The Heads of Education Departments Committee(HEDCOM) Subcommittee on Planning, Monitoringand Evaluation convened a 2-day meeting on 5-6 June2019 to introduce the pre-final version of the ActionPlan to 2024: Towards the realisation of Schooling2030, and to refine, finalise and adopt theProgramme Performance Measures (PPMs) inpreparation for the 2020/21 financial year.

PROGRAMME 1…

33


• School Monitoring Survey 2017/18: Officially launched on 08April 2019 by the Minister.

– Terms of Reference were issued on 17 May 2019, and a serviceprovider was appointed on 10 June 2019. DBE hosted a two-daydesign workshop on 13 and 14 June 2019 with funding support fromUnited Nations International Children’s Emergency Fund (UNICEF).

• Early Grade Reading Study II (EGRSII): Implementation continuedwith instructional coaching interventions in the districts ofEhlanzeni and Gert Sibande in Mpumalanga.

• Early Grade Mathematics Project (EGMP): Tshikululu SocialInvestments have committed funds for a qualitative evaluation ofthe Teaching Mathematics for Understanding framework pilotacross three provinces.

PROGRAMME 1…

34


• School based cluster training workshops were organised acrossboth districts during 02 April to 04 April 2019, at the start of term2. 168 teachers attended the training between the twointervention groups.

– The aim of the workshops was to design one, two or threecomprehensive interventions to improve the teaching andlearning of Foundation Phase Mathematics.

• The Reading Support Project (RSP): This implementation of EGRSI in NW now known as the RSP is being implemented in 263schools in the Ngaka Modiri Molema and Dr Kenneth Kaundadistricts.

• A Reference Group meeting was held on 11 June 2019, to reviewthe lesson plans utilised by teachers in RSP schools and provideinputs for the effective utilisation of these lesson plans.

PROGRAMME 1…

35

Strategic Planning Research and Co-ordination • Reading and writing Norms and Standards (Gr R-12): A workshop

was held on 9 May 2019, to discuss the data and methodologicalrequirements for developing reading norms in the South AfricanLanguages.

• DBE identified several branch support priorities that are based onthe needs/requests received. These include:

o Whole School Evaluation;

o Implementation and evaluation design of the SystemicImprovement in Reading and Numeracy project;

o Early Childhood Development (ECD) from the Department ofSocial Development (DSD) to the DBE; and

o Teacher Development Curriculum Management (TDCM) TaskTeam Curriculum Monitoring.

PROGRAMME 1…

36


• Research and Evaluation events: Hosted Early LiteracyResearch Seminar on 10 May 2019. Presented at theComparative International Education Society conferencein San Francisco, United States of America from 14-18April 2019; and

• On 23 May 2019, DBE participated in a Seminar onBilingual Literacy and Numeracy in the FoundationPhase supported by UNICEF, the Zenex Foundation andthe Nelson Mandela Institute (NMI).

PROGRAMME 1…

37


• 19 meetings were scheduled during the periodunder review, of which 12 were convened, andfurther three (3) project specific meetings wereconvened, i.e. one (1) Ministerial ManagementMeeting (MMM), one (1) Basic Education Retreat(BER) and one (1) Broad Management StrategicPlanning Session.

• Seven (7) meetings could not be convened.

PROGRAMME 1…

38

Strategic Planning, Research and Co-ordinationCOORDINATING

MECHANISM

SCHEDULED

MEETINGS

MEETINGS HELD UNSCHEDULED

MEETINGS HELD

MEETINGS NOT

HELD

BM 3 2 2 1

CEM 1 1 0 0

HEDCOM 2 2 0 0

MM 1 1 1 1

SM 6 3 0 3

SPCHD Cluster 3 2 0 1

SPCHD Cluster

TWG

3 2 0 1

TOTAL 19 12 3 7

PROGRAMME 1…

39

Quality Learning and Teaching Campaign (QLTC)• All Provinces were visited twice to verify the actual state

of school toilets against data provided by Provinces. Four(4) verification visits per Province were conducted andconcluded.

• Two Inter-Provincial meetings were held on April – June2019 to align National QLTC plan with that of Provinces.

• 40% of QLTC structures in Provinces operate in line withthe National QLTC plan.

• A refocused National Social Compact approach is nowadopted and implemented in response to the 6thadministration mandate and the State of Nation Address(SONA) key pillars.

PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND

MONITORINGThe purpose of Programme 2 is to developcurriculum and assessment policies and monitorand support their implementation.

40

INDICATOR TABLE: PROGRAMME 2 …

41

Programme / Sub-Programme /

Performance Indicators

2019/20 Annual Target as per APP


Quarterly Milestone


Quarterly Output

(for Quarterly Indicators)

DeviationReason for deviation

Challenges/ Corrective

Action

2.1.1 Number of schools per

province monitored for

utilisation of ICT

27Annually

0 9 - - - -

2.1.2 Number of off-

line digital content resources

developed

10Annually

0

Identified and sourced content for

conversion into Electronic

Publication (ePUB) format

- - - -

2.2.1Percentage of public schools

with Home Language

workbooks for learners in Grade

1-6

100%ANNUALLY

0Printing of Volume

1 workbooks- - - -


42



2019/20 Annual

Target as per APP


Quarterly Milestone



Indicators)

Deviation Reason for deviation

Challenges/ Corrective Action

2.2.2Percentage of public

schools withMathematics

workbooks forlearners in Grades

1-9

100%ANNUALLY

0Printing of Volume 1

workbooks- - - -

2.2.3Percentage of public

schools withworkbooks for

Grade R

100%ANNUALLY

0Printing of Terms

1,2,3 and 4 workbooks

- - - -

2.3.1Number schools

monitored on the implementation ofthe reading norms.

20ANNUALLY

0Developed the

school monitoring tool

- - -


43



2019/20 Annual

Target as per APP

Quarter 1 Target as per

APP

Quarterly Milestone




Reason for deviation


2.3.2 Number of schools monitored on the implementation of

the Incremental Introduction to

African Languages nationally

20ANNUALLY

0Developed the

school monitoring tool

- - -

2.3.3 Number of

underperformingschools monitored

on the implementation of

the Early Grade Reading Assessment

(EGRA)

100ANNUALLY

0

Developed the school monitoring

tool. 45 schools monitored.

- - -


44


Indicators

2019/20 Annual Target

as per APP


APP

Quarterly Milestone






2.4.1 Number of

training sessions of CAPS for Technical subjects

monitored.

5 Quarterly

2 3 +1

Over achieved due to PEDs

conducting their trainings earlier than anticipated

Not applicable

2.4.2 Number of Technical schools

monitored for implementation

of CAPS

18Quarterly

6 6 No deviation Not applicable Not applicable


45

Programme / Sub-

Programme / Performance

Indicators


as per APP


APP

Quarterly Milestone






2.5.1 Number of

schools with Multi-Grade

classes monitored for implementing

the Multi-Grade Toolkit

72QUARTERLY

18 - 18 No deviation Not applicable Not applicable

2.5.2Number of advocacy

campaignsconducted on

the Rural Education

Policy Framework in the provinces

9 QUARTERLY

2 - 0 -2


46





APP

Quarterly Milestone


Quarterly Output




2.6.1 Number of learners obtaining

subject passes towards a National Senior Certificate (NSC) or extended Senior Certificate,

including upgraded NSC per year.

30 000Bi-annually

0

The examinations

were written in June 2019 and

the results were released on 2 August

2019. Further progress to be provided in the

next quarter.

- - - -

2.7.1 Number of Children/leaners with

Severe to Profound Intellectual Disability (C/LSPID) using the CAPS Grade R-5 SID

and Learning Programme for

C/LSPID

3 327Annually

0 9 553 - - - -

PROGRAMME 2 …

47

CURRICULUM IMPLEMENTATION AND MONITORINGGeneral Education and Training (GET)• Entrepreneurship in Schools, Employment and Education (E3)

Entrepreneurship Conference and Writers and TrainersWorkshop was held on 26 – 28 April 2019 and 329 teachersand subject advisors trained as at 30 June 2019 on projectbased learning.– The focus was on Project-based Learning (PBL) and the

advantages of teaching learners the skills inherent inentrepreneurs.

– Teachers and subject advisors used action learningpedagogy to develop activities for the three subjects:Economic Management Science (EMS) Grades 7 – 9, LifeSkills Grades 4 – 6 and Life Orientation Grades 10 -12.

PROGRAMME 2…

48

CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMESLearning and Teaching Support Materials (LTSMs)• DBE will be printing a total of 30 162 895 Grades R to 9 Volume 1

workbooks for the 2020 academic year.– By end of June 2019, a total number of 21 868 343 (72.5%) had been

printed and 19 001 129 have already been delivered to thewarehouse for distribution to schools as from 23 July 2019.

• Schools that are implementing Incremental Introduction of AfricanLanguages (IIAL) have received the Grades 1-3 Second AdditionalLanguage (SAL) toolkits.

• These were printed and delivered to provincial warehouse and districtsin eight (8) provinces implementing IIAL at SAL level in these grades.

• Eastern Cape is implementing at First Additional Language (FAL) level.• Grades 7-9 and part of Grade 12 revised price catalogues sent to

provinces for them to procure for their schools for 2020 academic year.• Grades 1-12 South African Sign Language (SASL) catalogue has been sent

to provinces for procurement processes to commence.

PROGRAMME 2…

49

CURRICULUM AND QUALITY ENHANCEMENTPROGRAMMES

Mathematics, Science and Technology (MST)

• 6 schools were visited for monitoring of CAPSimplementation in Technical schools.

• Five (5) training sessions of CAPS for Technical subjectsmonitored

• 31 schools visited in the underperforming districts,Sekhukhune and Mopani District in Limpopo as perNational Education Policy Act (NEPA) directive.

PROGRAMME 2…

50

CURRICULUM AND QUALITY ENHANCEMENTPROGRAMMESCurriculum Innovation and e-Learning

• Content development and distribution: Conductedprovincial workshops in Free State and Northern Capeprovinces on the e-Education Procurement Delivery.

• Monitoring: Monitored the implementation ofInformation Communication and Technology (ICT) at three(3) schools in the Limpopo, three (3) schools in the KZNand three (3) schools in the Northern Cape province.

PROGRAMME 2…

51

CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMESCurriculum Innovation and e-Learning• Monitored North West and Western Cape for the rollout of ICT

equipment in Special Schools. • The stakeholder engagement was held with North West and

Liquid Telecoms for ICT rollout.• ICT equipment to 55 public ordinary schools. DBE also finalised

the school allocation and rollout plans for Cell C in GDE and Mpumalanga

• ICT Teacher Professional Development: 200 English language Subject advisors trained on ICT integration as well as 60 teachers from Mthatha-Eastern Cape trained ICT integration.

PROGRAMME 2…

52

CURRICULUM AND QUALITY ENHANCEMENTPROGRAMMESRURAL EDUCATION (RE)• Implementation of the Rural Education Assistants Project:

Under the Research Component of the Rural EducationAssistants Projects (REAP) the Survey was completed andreturned by all 188 schools.

• Data was captured, cleaned and a database wasdeveloped. Qualitative data was collected from 19 targetedschools.

• Development of the Rural Education Framework: Inputsfrom all nine (9) Provinces were consolidated and areready for incorporation into the Rural EducationFramework.

PROGRAMME 2…

53

Inclusive Education• The progressive rollout of Screening Identification

Assessment and Support (SIAS) Policy and CurriculumDifferentiation has reached 95 089 teachers from 28 442schools and 4 999 officials. All schools now have at leastone educator who has been trained on theimplementation of the Policy on SIAS.

• The Learning Programme for Learners with Severe toProfound Intellectual Disability (LSPID) was repackagedto strengthen implementation and facilitate tracking oflearner performance.

• 82 transversal itinerant outreach team members havebeen trained on the repackaged Learning Programme.

PROGRAMME 2 …

54

CURRICULUM IMPLEMENTATION AND MONITORING

Further Education and Training (FET)

• Nine (9) Districts in Limpopo and Eastern Capemonitored in terms of curriculum implementation.

• 26 Data Driven Revision guides finalised and 2000 ecopies distributed to all Districts and provincial offices.

• Grade 11 Accounting and Business Studies ExemplarQuestion papers (June and November) completed anddistributed to all PEDs.

• Winter school monitoring conducted in all PEDs. Atotal of 160 winter schools were monitored.

PROGRAMME 2 …

55

CURRICULUM IMPLEMENTATION AND MONITORINGEarly Childhood Development (ECD)• Of the 42 000 ECD practitioners targeted to complete the

on-line training programme on play-based learning, by 31May 2019 59,773 (142%) had completed the ECD P.L.A.Y.online training courses, with 29,359 currently busycompleting the course.

• By 17 June 2019, the ECDMobi which is an application thatprovides parents and caregivers with key messages on thedevelopmentally appropriate stimulation of their child orchildren, was ready for use.

• The DBE in collaboration with the National EducationCollaboration Trust (NECT) convened two dialogues withexternal stakeholders to keep them abreast of thedevelopments related to the migration shift.

PROGRAMME 2 …

56

CURRICULUM IMPLEMENTATION AND MONITORING

General Education and Training (GET)

• Early Grade Reading Assessment (EGRA): Implementationplan developed and submitted for the year. 45 schools visitsconducted in five (5) provinces in April and June 2019.

• Incremental Introduction of African Languages (IIAL):Interprovincial Forum Meeting was held on the 30 May 2019.30 officials representing all nine (9) Provinces attended.

• Reading Plan from ECD to Grade 6: Interprovincialteleconference of GET Directors was held on 25 June 2019.

– Participants agreed that the Primary School ReadingIntervention Programme (PSRIP) will be used as theSector Programme.

PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES

AND INSTITUTIONAL DEVELOPMENT

The purpose of Programme 3 is to promote qualityteaching and institutional performance through theeffective supply, development and utilisation ofhuman resources.

57


58



2019/20 Annual Target as per APP)


APP

Quarterly Milestone (for Annual Indicators)

Quarterly Output




Action

3.1.1 Percentage of SGBs

that meet minimum criteria in

terms of effectiveness

80% of 2000 sampled

SGBsANNUALLY

0

The survey tool to determine SGB

functionality was amended in

consultation with provinces

- - - -

3.1.2. Percentage of schools producing

the minimum set of management

documents at a required standard.

90% of 2000 sampled SGBs

ANNUALLY

0

The survey tool for the determination of

the availability of minimum set of

management documents was

amended in consultation with

provinces

- - - -

3.2.1 Number of Funza Lushaka

bursaries awarded to students

enrolled for initialteacher education

13 000ANNUALLY

013 000 bursaries

awarded - - - -


59

Programme / Sub-

Programme / Performance

Indicators


as per APP


APP

Quarterly Milestone






3.3.1 Number of

EFAL diagnostic analysis reports

produced.

4ANNUALLY


3.3.2 Number of

Physical Science

diagnostic analysis reports

produced

4ANNUALLY


3.3.3 Number of Accounting diagnostic

reports produced

4ANNUALLY


3.3.4 Number of

Mathematics diagnostic

reports produced

4ANNUALLY



60



2019/20 Annual

Target as per APP


Quarterly Milestone






3.4.1 Number of PEDs

monitored on implementation

of IQMS

6QUARTERLY



monitored on the implementation

of EMS:PMDS

6QUARTERLY 2 1 -1

Non-availability of officials

The monitoring Visit to North

West was rescheduled and undertaken from 29-31 July 2019


that had their post provisioning process assessed for compliancewith the post provisioning norms and standards

9ANNUALLY

0PPN processes

will be assessed in Q4

- - - -

PROGRAMME 3 …

61

EDUCATION HUMAN RESOURCE MANAGEMENTEducator Performance Management and Development and WholeSchool Evaluation(WSE)• Monitoring of Integrated Quality Management System (IQMS)

undertaken in Western Cape and Gauteng.• Monitoring of Skills Development and Performance Management

Development System (PMDS) (for office-based educators)conducted in KwaZulu-Natal.

• Feedback on monitoring visits was provided to enhanceperformance management systems and skills developmentcoordination in the three provinces.

• PEDs identified 152 603 educators for development in terms of theirPersonal Growth Plans of 2019.

• Three training sessions were undertaken in PEDs (EC; KZN; MP) toorientate WSE supervisors on using indicators when evaluating thefocus areas.

PROGRAMME 3 …

62

Education Human Resource Planning, Provisioning and Monitoring • Monitored the implementation of the post provisioning

policy in all nine (9) PEDS. Received and analysed reports onthe overall vacancy rate per post, schedules on filling ofvacancies at schools; and placement of educators declared inaddition.

• A total of 2 386 (preliminary figure covering April-May 2019only) young and qualified educators were appointed in postsin the PEDs of which 502 were permanent and 1 584 weretemporary, and 300 were substitute/relief appointments.

• 67% (2 928 of 4 383) graduated were placed by end of June2019.

• 6 689 qualified unemployed educators were registered inthe database by end of May 2019 of which a total of 684were received and captured in April and May 2019.

PROGRAMME 3 …

63

Education Labour Relations and Conditions of Service• The consultative process on the Protocol document between

the South African Council of Educators (SACE) and theEmployers on managing Educators Conduct,was concludedwith the unions .

• The second round of the amendments to the PersonnelAdministrative Measures (PAM) commenced to cater for newdevelopments.

Initial Teacher Education• The preliminary 2019/20 Funza Lushaka awards list shows that

13 019 Funza Lushaka bursaries were awarded for initialteacher education by 30 June 2019.

• Supported the Department of Higher Education and Training(DHET) project to strengthen the capacity of teacher educators(lecturers) in the teaching of reading in isiZulu and Sesotho inthe Foundation Phase and Intermediate Phase.

PROGRAMME 3 …

64

EDUCATION HUMAN RESOURCE DEVELOPMENTEducation Management and Governance Development (EMGD)• The School Governing Body (SGB) survey tool was amended

and issued to provinces for implementation; and• The building blocks survey template was amended and issued

together with the management plan to provinces.Continuing Professional Teacher Development (CPTD)The DBE focused on three programmes as follows:• The development of guidelines for the 2019 National Teaching

Awards under the Teacher Appreciation programme;• The development of guidelines for the Grade R Qualification

upgrade; and• The implementation of the HEDCOM resolution on the

function of the Teacher Union Collaboration programme.

PROGRAMME 3 …

65

CURRICULUM AND TEACHER DEVELOPMENT RESEARCH (CTDR)Teacher Development Resources (TDR)• Finalised Vodacom procurement process for refreshing 10

teacher centres with ICT Equipment;• 266 Mathematics and 83 Physical Science Teachers took

assessments through the Siyavula online platform; and• Planning for the training of Centre Managers finalised and

reporting tools were shared with PEDs.Teacher Development Implementation (TDI)• Training Manuals (with pre-test/post test) for FET Mathematics

and Physical Science have been developed.• In partnership with the NECT, 249 MST and EFAL subject advisors

were trained on Term 3 and 4 work. Materials and Scripted LessonPlans were also developed and made available to theparticipating districts.

PROGRAMME 3

66

Curriculum Research

• Three non-viable Teacher Centres have been relocated.These centres are in LP, KZN and FS.

• Deployed 6 ICT interns to 6 teacher centres (Free State:Fezile Dabi, Bethlehem, Tshiya and Lejweleputswa. KZN:Umbilo and Eastern Cape: Lady Frere).

• Finalised Vodacom SCM process for refreshing ten (10)teacher centres with ICT Equipment.

• Planning for the training of Centre Managers finalisedand reporting tools shared with PEDs.

PROGRAMME 3

67

Learning and Teaching Support Material (LTSM) PolicyDevelopment and Innovation

• A teacher toolkit aimed at simplifying theProfessional Development Framework for DigitalLearning (PDFDL) and to assist teachers inimplementing has been developed .

• The DBE developed new and adapted the existingteacher courses to support the teacher toolkit;revised the teacher toolkit app and the teachingchange frame app as well as introduced digitallearning competencies app.

PROGRAMME 3

68

Learning and Teaching Support Material (LTSM) PolicyDevelopment and Innovation• Primary School Reading Improvement Programme (PSRIP):

A total of 3479 teachers in the Foundation Phase (FP) and4233 teachers in the Intermediate Phase (IP) across allprovinces have been trained.

• 284 Subject Advisors from the both the FP and IP weretrained in June 2019. PSRIP term two (2) materials weredeveloped and delivered in all nine (9) provinces; thematerials reached provinces by 02 April 2019

• Reading Promotion : The National Reading Coalition (NRC)has been established as a collaboration platform whichaims to mobilise support and coordinate readingpromotion initiatives that support the Read to Leadcampaign.

PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT

The purpose of Programme 4 is to promotequality and effective service delivery in the basiceducation system through planning,implementation and assessment.

69


70



2019/20 Annual

Target as per APP


Quarterly Milestone






4.1.1Number of

General Education and Training (GET) Test items in language and

mathematics for Grade 3,6 and 9

developed.

250ANNUALLY

0

The process of developing new

items has started. Items need to be

finalised and quality assured.

Items will be finalised and

submitted in Q2 and Q4.

- - - -

4.1.2Number of NSC and SC reports

produced

4ANNUALLY

0Reports will be finalised and

submitted in Q4- - - -

4.1.3Number of

question papers set annually for

NSC and SC

290ANNUALLY

0

128 question papers approved by Umalusi. 162 question papers

in process.

- - - -

4.2.1 Number of new

schools built and completed

through ASIDI

40Quarterly


71



2019/20 Annual

Target as per APP


Quarterly Milestone


Quarterly Output


Deviation Reason for deviationChallenges/

Corrective Action

4.2.2Number of

schools provided with sanitation

facilities through ASIDI

717Quarterly

120 43 -77

Under-achievement of 77 sanitation projects being implemented by The Mvula Trust in the Eastern Cape and the Limpopo Provinces is caused by

under-performing contractors. Projects are almost complete and the under-performing contractors

are being charged penalties. Revised completion dates reported by The Mvula Trust are as follows;

37 outstanding projects in Limpopo to be completed in July and 26

outstanding projects in the Eastern Cape Province to be completed in

July. The balance will be completed in Q2.

Penalties are being charged to the contractor for late completion


72


Indicators

2019/20 Annual

Target as per APP


Quarterly Milestone

(for Annual

Indicators)

Quarterly Output



Corrective Action

4.2.3 Number of

schools provided with water

through ASIDI

225Quarterly

147 38 -109

Under-achievement of 109 water projects being implemented by The Mvula Trust in the Eastern Cape and the Limpopo Provinces is caused by

under-performing contractors. Projects are almost complete and the under-performing contractors

are being charged penalties. Revised completion dates reported by The

Mvula Trust are as follows; 37 outstanding water projects in

Limpopo to be completed in July and 74 outstanding water projects in the Eastern Cape Province to be completed in July. The balance will

be completed in Q2.

Penalties are being charged to the

contractor for late completion


73



2019/20 Annual

Target as per APP


Quarterly Milestone


Quarterly Output



Corrective Action

4.3.1Percentage of public schools

using the standardized

school administration

system, SA-SAMS for reporting

98%ANNUALLY

0 98.20% - - - -

4.3.2 Number of provinces

monitored by DBE officials for

implementation of LURITS annually

9 ANNUALLY

0

Approved Readiness

Audit Submission

and Monitoring

Visits Schedule.

Warehouse and PED

Monitoring tools.

- - - -


74




as per APP


APP

Quarterly Milestone (for Annual Indicators)

Quarterly Output


DeviationReason

for deviation


Action

4.4.1 Number of officials from

districts that achieved below the national benchmark

in the NSC participating in a mentoring programme

30ANNUALLY

0

Mentors have been appointed and have started working with the districts

that have performed below the national benchmark in

the NSC results

- - - -

4.4.2 Percentage of school

principals rating the support services of district as being

satisfactory

0BIENNIAL

0Draft survey findings report

has been produced- - - -

4.4.3 Percentage of district

directors that have undergone competency

assessment prior to their appointment

90%ANNUALLY

0

A new cycle has begun. The 2019/20 district information was collated and is due for verification with provinces.

- - - -

4.4.4Percentage of

underperforming schools visited at least twice a year

by district officials for monitoring and support

purposes

60%Annually

0

Interaction with provinces has started and information

will be awaited from provinces

- - - -


PROGRAMME 4…

75

NATIONAL ASSESSMENT AND PUBLIC EXAMINATIONNational Assessments• Systemic Evaluation: The tender for the appointment of the

service provider to administer the study has been published.• Grades 3, 6 and 9 Language and Mathematics items have been

piloted and are being analysed.• Diagnostic Assessments: Development of test items for Grades

3, 6 and 9 Language and Mathematics has commenced.• A field trial of the Grade 3 Mathematics test instruments was

conducted in collaboration with Wits University in 54 schools inGauteng, North West and Eastern Cape.

• A field trial of the Early Learning National Assessment (ELNA)instruments was conducted in collaboration with InnovationEdge in four (4) schools in Gauteng.

PROGRAMME 4…

76

NATIONAL ASSESSMENT AND PUBLIC EXAMINATIONNational AssessmentsInternational Studies• Volume 1 of the South African 2018 Teaching and learning

International Survey (TALIS) report was launched.• Preparations for the Southern and Eastern Africa

Consortium for Monitoring Educational Quality (SEACMEQV) pilot study is under way.

Examinations and Assessments In School• 290 question papers are required for the

October/November 2019 and the May/June 2020Examination Cycle, 245 question papers were set, 128were externally moderated.

• The SC and NSC May/June 2019 examination wassuccessfully written from 2 May to 14 June 2019.

PROGRAMME 4…

77

NATIONAL ASSESSMENT AND PUBLIC EXAMINATION

Examinations and Assessments In School…

• Provincial Review Visits: Conducted an annual review andevaluation of the national examination system with a view tostrengthen the system for future examinations, from 13 May2019 to 14 June 2019.

• The Marking Standardisation Meetings for 2019 JuneExamination started on 10 May 2019 and terminated on 18 June2019.

• Quality Assurance of the marking of the 2019 June Examination:The marking of the newly configured 2019 May/Juneexamination in the provinces commenced from 18 June 2019 andended on 7 July 2019 .

PROGRAMME 4

78

NATIONAL ASSESSMENT AND PUBLIC EXAMINATION

Examinations and Assessments In Schools

• To ensure that marking of the SC and NSCexamination was reliable and valid, the onsitemoderators were deployed to marking centresfrom 22 June 2019 until 3 July 2019.

• This marking session terminated on 5 July 2019.Marksheets were scanned and sent to the PEDsafter the marking was concluded.

PROGRAMME 4…

79

NATIONAL ASSESSMENT AND PUBLIC EXAMINATIONExamination Administration…• Preparation for the November 2019 NSC

Examination: Registration of candidates has beencompleted across all provinces and PEDs and theverification of the candidate registration data is inprogress.

• New Technologies in Examinations: Joint applicationdevelopment sessions were concluded by provincesfor the review of functionalities relating to E-Remark, E-Reissue and Marker ManagementSystems.

PROGRAMME 4…

80

NATIONAL ASSESSMENT AND PUBLIC EXAMINATIONExamination Administration…• Data Management: Grade 3, 6, 9 & 12 learner

performance data for the first quarter (April to June2019) has been collected from seven (7) provinces.

Educational management information systems (EMIS)• Monitoring of Provinces during the LURITS

Readiness exercise: The 2019-20 schedule tomonitor Provinces on the LURITS Readiness and EMISAudit from August-October 2019 was approved andcommunicated to PEDs.

PROGRAMME 4…

81

FINANCIAL AND PHYSICAL PLANNING, INFORMATION AND MANAGEMENT SYSTEMSEducational management information systems (EMIS)…• SA-SAMS Advocacy and support: Engaged Principals at the

South African Principal Association (SAPA) workshop on SA-SAMS on 23 May and 25 May 2019.

• Engaged SACE to update SA-SAMS with Continuing ProfessionalTeacher Development (CTDP) requirements. Exhibited andpresented SA-SAMS at the SchoolNet 2019 conference.Helpdesk fixed 50 databases and resolved approximately 450school queries .

• SA-SAMS Maintenance: SA-SAMS version 19.1.0 containingalignment changes to LURITS was released on 15 May 2019 andversion 19.1.1 was developed with the assistance of FSEducation Department and released on 18 June 2019.

PROGRAMME 4…

82

FINANCIAL AND PHYSICAL PLANNING, INFORMATION AND MANAGEMENT SYSTEMSEducational management information systems (EMIS)…• NSC Registration 2019: For the first time data from SA-

SAMS/CEMIS for six (6) Provinces (EC, FS, GP, LP, NC andWC) was successfully uploaded to the National ExaminationSystem for registration of National Senior Certificatecandidates, eliminating duplicate capture and savingexorbitant funds and time.

• Collection of Learner Performance data from PEDsWarehouses: Quarter one performance data of Grades 3, 6,9 and 12 for all nine (9) provincial departments exceptKwaZulu-Natal was collected for analysis and reporting bythe Examination Directorate.

PROGRAMME 4…

83

FINANCIAL AND PHYSICAL PLANNING, INFORMATION AND MANAGEMENT SYSTEMSFinancial Planning and Provincial Budget Monitoring• The revised National Table of Targets for school

allocations for the next three years, i.e. 2019 to 2021 andthe National Poverty Distribution Table to be used in 2019was gazetted;

• The 2019 no fee schools lists was gazetted; and• Rationalisation and closure of small schools: Training of

officials on rationalisation of micro and non-viableschools was conducted in GP and WC PED and monitoringand support visits were conducted in EC, KZN and LP PEDsto assist them with the rationalisation and closure of smallschools.

PROGRAMME 4…

84

FINANCIAL AND PHYSICAL PLANNING, INFORMATION AND MANAGEMENT SYSTEMS

Financial Planning and Provincial Budget Monitoring

• School visits were conducted in the four (4) NW districts and atelephonic survey were conducted with schools to monitorPEDs implementation compliance of prescripts contained in theNational Norms and Standards for School Funding.

• 2019/20 Budget allocations for PEDs were compared withbudget allocations reflected in respective Estimated ProvincialRevenue and Expenditure documents to ensure accuracy. The2019 Medium-Term Expenditure Framework (MTEF) budgetsfor PEDs were analysed in aligned with the 2018/19 expenditureto check their credibility.

PROGRAMME 4…Gazetted 2019 no fee lists (6 May 2019) indicating learners and schools benefiting from Pro-Poor Policy

PED *Total No Fee schools *Total No Fee Learners

EC 5 076 1 586 531

FS 968 654 726

GP 1 402 1 460 171

KZN 4 951 1 974 968

LP 3 688 1 615 809

MP 1 561 783 481

NC 407 208 664

NW 1 310 713 958

WC 869 657 489

TOTAL 20 232 9 655 797

*Source: As submitted by PEDs through their 2019 no fee lists

85

PROGRAMME 4…

86


Grant ManagementConditional Grants

• Conducted annual performance evaluation of conditional grants at

various schools in all PEDs. The conditional grants under focus were

Education Infrastructure Grant (EIG), HIV and AIDS, LSPID, MST &

NSNP.

Donor Funds

• A Close-out Report was presented by the Human Science Research

Council (HSRC) to the DBE and United State Agency for International

Development (USAID) on the 16 May 2019.

• USAID as the funder, paid for the hosting and the maintenance of the

Teacher Assessment Resources for Monitoring and Improving

Instruction (TARMII) 3 system for the 2019/20 financial year.

PROGRAMME 4…

87


Economic Analysis

• 2018/19 pre-audited data on electronic Quarterly PerformanceReport (QPR): Responses for all indicators were uploaded foreight (8) PEDs on the e-QPR.

• 2019 Medium-Term Expenditure Framework (MTEF): Theanalysis on the 2019 MTEF for PEDs Budget has commenced.

– The initial findings were shared with members of HEDCOMsub-committee on finance on 20 June 2019.

• The findings will be shared with the individual PEDs during thebudget monitoring visits from July to September 2019..

PROGRAMME 4…

88

United Nations Educational, Scientific and CulturalOrganisation (UNESCO)

• South Africa contributing to artificial intelligenceactivities through the Mobile Learning Week Seminaron Artificial Intelligence for Sustainable Developmentwas held on 26 April 2019.

• Hosted 2019 - International Year of IndigenousLanguage (Setswana), 06 May 2019 in order to createawareness of South African Indigenous Languages.

PROGRAMME 4…

89

United Nations Educational, Scientific and Cultural

Organisation(UNESCO)

• South Africa implemented UNESCO’s Early ChildhoodDevelopment (ECD) Play and Resilience Project, 19-26May 2019, Vhembe, Limpopo.

• DBE contributed to regional discussions on MigrationDialogue for Southern Africa (MIDSA), 25-28 June 2019.

PROGRAMME 4

90

INTERNATIONAL RELATIONS AND MULTILATERAL AFFAIRS• Negotiations on the cooperation agreement with Kenya

have been concluded. The Minister undertook an officialvisit to Kenya for the signing of the bilateral agreementon 16 May 2019.

• Successfully facilitated the Minister’s participation atthe 8th Africa Federation for Teaching RegulatoryAuthorities (AFTRA) International Conference inMaseru, Lesotho on 14 May 2019.

• Facilitated the participation of the DBE at the SouthernAfrica Development Community (SADC) Ministers ofEducation and Training and Science, TechnologyMeeting which took place in Namibia from 17-21 June2019.

PROGRAMME 4

91

INTERNATIONAL RELATIONS AND MULTILATERAL AFFAIRS

• The DBE and the Department of Science andTechnology successfully co-hosted the African GirlsCan Code Initiative Camp from 15-26 April 2019.

– The camp comprised of girls from several AfricanCountries.

PROGRAMME 4

92

Partnership Est. no. of schools benefitted

Est. no. of learners benefitted

Est. no. of teachers benefitted

Est. monetary value

New Africa Education Foundation inpartnership with Smiths Manufacturing PtyLtd donated a new state of the art ScienceLaboratory to Nilgiri High School, Pineview,Marianhill in KwaZulu-Natal.

1 1731 26 R476,000.00

New Africa Education Foundation inpartnership with The Dr Bettye Bouey-YatesEducational Foundation, Washington D.C.USA donated mobile libraries to ClernavillePrimary School, Clermont in Clernaville,KwaZulu-Natal.

1 954 23 R250,000.00

Tiger Brands Foundation donated a newstate of the art Kitchen to Ratanda PrimarySchool, in Ratanda, Gauteng, in support ofthe NSNP

1 1372 37 R650,000.00

AVBOB Foundation supported and donatedtowards the hosting of the 6th NationalSpelling BEE, held at the University of SouthAfrica

27 27 27 R443,342.00

PROGRAMME 4

93

Partnership Est. no. of schools benefitted

Est. no. of learners benefitted

Est. no. of teachers benefitted

Est. monetary value

Siyafunda Donate-a-Book and TheWeb Foundation has donated over7000 books and 41 various libraries torespective schools. In 2019/2020 theydonated two (2) E-libraries toMokobola Primary School and SehloiPrimary School, in Burgersfort,Mabocha Village, Limpopo.

2 455 33 R500,000.00

AVBOB Foundation donated ConvertedContainer library to Berea PrimarySchool, Genadendal, Western Cape.

1 348 11 R450,000.00

PROGRAMME 4…

94

PLANNING AND DELIVERY OVERSIGHT District-Level Planning and Implementation Support• A high-level template for guiding the compilation of the

Amended Districts Policy implementation plans by provinceswas developed and sent to all nine provinces. The templatesummarises key elements of the plan and key deliverables peryear.

• The Circuit Management Task Team (CMTT) produced adocument on the Roles and Responsibilities of CircuitManagers. The task team also conducted a research on therecruitment and salary levels of Circuit Managers across all thenine provinces.

• An evaluation report on the Fundamentals of Performance(FoP) process was produced. The development of an electronictool for improved data collection has started.

PROGRAMME 4…

95

District-Level Planning and Implementation Support …• A group of seven (7) district and school managers who were

the recipients of the 2019 National Education ExcellenceAwards attended the Inspiring Leadership Conference inBirmingham, United Kingdom from 04-08 June.

• Another group of six (6) managers attended the ModelSchools and Districts Innovative Conference in Washington DCfrom 23-28 June.

• A draft National Report on the 2018/19 School principals’satisfaction survey has been produced.

• The six (6) appointed mentors for identified districts in theEastern Cape and Limpopo attended a scheduled reflectionsession at the DBE Offices in Pretoria on 08-09 April 2019.

PROGRAMME 4…

96

District-Level Planning and Implementation Support …

• The Limpopo mentors reported meaningfulengagements with the district directors andcircuit managers in all districts, with minorreservations for Sekhukhune East where theteam work is minimal in the district .

PROGRAMME 4…

97

PLANNING AND DELIVERY OVERSIGHT School Level Planning and Implementation Support• School Improvement Support Coordinators (SISCOs)

supported 136 Circuit Managers (CMs) in 30 districts tomonitor the refinement and implementation of datadriven Circuit Academic Improvement Plans (CAIPs) andstrategies to improve learner attainment.– The key areas of focus were the analysis of the 2019

first term performance data to establish the impact ofcurrent interventions; crafting strategies to addressthe identified areas of concern; and prioritisingunderperforming schools.

PROGRAMME 4…

98

PLANNING AND INTERVENTIONS TO MINIMISE IMPACT OF DISRUPTIONS TO LEARNING AND TEACHING. • Community protests have intensified in areas like Zebediela in Capricorn

South District (LP) and Ngwenyeni and Mkankomo SS schools in ORTambo Coastal District (EC).

• The DBE has drafted a Sector Plan to help guide provinces on thecomprehensive management of protest related disruptions when theyoccur. The proposed sector plan is being discussed at various levels byrelevant stakeholders.

• A reporting and consolidation mechanism to monitor and measure allprotest actions that disrupt schooling and their impact has beendeveloped.

• A reporting template/form to be completed by PEDs on a quarterly basis– or as incidents occur - was developed and sent to the Heads ofProvincial Education Departments. EC, FS, GP and WC provinces hadsubmitted reports to the Minister. In Eastern Cape only OR TamboCoastal District submitted the report.

PROGRAMME 4…

99

CUSTOMER RELATIONS MANAGEMENT AND NATIONAL CO-ORDINATION Call Centre: Toll free line: The total number of callsreceived is 1941.• Highest enquiries received were related to

Certification (261), re-write Time tables &registrations 2020 (248), NSC re-write registrations2020 (237), Second Chance Programme (302), andGDE online admissions (258)

• Presidential hotline: The DBE is currently at 99.43%of call resolution rate with 1215 cases that havebeen resolved and seven (7) outstanding cases.

PROGRAMME 4…

100

National and Provincial Coordination

• Publication of School Calendars: The Subcommittee onSchool Calendars considered public comments on theproposed calendar and made a recommendation toHEDCOM.

• The HEDCOM Meeting of 10 June 2019 adopted theproposed calendar and recommended it to CEM forapproval.

• School Readiness Assessment: Progress reports on issuesidentified during 2019 School Readiness Assessment hadbeen received from four of 17 visited districts.

• The districts reported that the issues on shortage ofteachers and LTSM had been addressed.

PROGRAMME 4…

101

NATIONAL EDUCATION EVALUATION AND DEVELOPMENT UNIT (NEEDU)

• A study on the use of DBE workbooks in the system: Additional dataon how DBE workbooks are used in special schools was collectedfrom a sample of eight schools in two provinces namely, EasternCape and Mpumalanga

• These schools represented schools for the deaf and hard of hearing,schools for the blind, and schools for learners with mild and severeintellectual development.

• Data was analysed to prepare a report on how teachers use the DBEworkbooks in schools

• Data collected included:– Transcripts from teachers and district officials on the use of DBE

workbooks.– Learners’ written work in the workbooks to examine how teachers

use workbooks.– Learners’ written work in exercise books and annual teaching plans.

PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES

The purpose of Programme 5 is to develop policiesand programmes to improve the quality oflearning in schools.

102


103



2019/20 Annual Target as per

APP


Quarterly Milestone


Quarterly Output




5.1.1 Number of schools monitored for the

provision of nutritious meals

110QUARTERLY

30 36 +6

This number includes the monitored

schools in the Grants

Management Evaluation

process

Not applicable

5.2.1 Number of

professionals trained in SASCE programmes

900ANNUALLY

0

Titles of the songs on which the 900 professionals will be trained have been concluded.

- - - -

5.2.2 Number of learners,

teachers, officials SGBs, parents and

communityorganisation membersparticipating in social

cohesion andgender equity programmes

7000QUARTERLY

2 000 2736 +736

The Directorate collaborated with

the Sport and Enrichment

directorate in advocating enrichment

programmes.

Sustainability of positive

collaboration within the Chief

Directorate will be beneficial in

advocating for Social Cohesion

programmes


104





APP

Quarterly Milestone


Quarterly Output




5.3.1 Number of Hot Spot Schools monitored

towards Implementation of

the NSSFNumber of Districts monitored towards implementation of

the NSSF

75QUARTERLY

12 20 +8

Provinces arranged for 20 Districts to be monitored. The 20 schools came from

the 20 Districts.

Not applicable

5.4.1 Number of PEDS with

approved annual business plans for the

HIV/AIDS Life Skills Education Programme

9ANNUALLY

9 9 - - - -

PROGRAMME 5 …

105

CARE AND SUPPORT IN SCHOOLS

National School Nutrition Programme (NSNP)

• 36 monitoring and evaluation visits were achievedagainst a target of 30.– The quarterly target was exceeded due to the evaluation

of NSNP Grant with increased number of schools for jointevaluation with Grant Management compliance withsection 10 of Division of Revenue Act (DORA) i.e AnnualGrant Evaluation.

• Findings show that schools are in compliance withfeeding, hygiene and food safety.

PROGRAMME 5 …

106

CARE AND SUPPORT IN SCHOOLS

Health Promotion

• Standard Operation Procedures (SOPs) for the provision of Sexual andReproductive Health (SRH) services in secondary schools were approved.

• DBE participated at the Joint Southern African Development Community(SADC) Ministers’ Meeting on Education, Training, Science Technologyand Innovation (ET-STI) held on 17-21 June 2019 in Windhoek.

• The 9 business plans approved and the first tranche (R25, 694m)transferred on 17 April 2019.

• DBE co-hosted a Satellite Session with South African National AidsCouncil (SANAC) at 9th SA AIDS Conference held in Durban InternationalConvention Centre (ICC) on 11 – 14 June 2019.

• The request for tablets for 2020 submitted to Word Health Organization(WHO) and signed off by Department of Health (DOH) 2018.

PROGRAMME 5 …

107

CARE AND SUPPORT IN SCHOOLSPsychosocial Support (PSS)• Monitoring PSS services in provinces: The DBE visited four

(4) Gauteng schools where child and youth care workershave been placed through a partnership between theNational Association of Child and Youth Care Workers(NAACW) and the Gauteng Department of Education on 15-16 April 2019.

• The staff at the schools shared the importance of havingassistants such as child and youth care workers whounderstand children and how to communicate withvulnerable children and those needing behaviouralsupport.

• It is anticipated that the model will provide lessons to beshared with all provinces.

PROGRAMME 5 …

108

Psychosocial Support (PSS)… • DBE and NECT convened a Symposium on

Psychological Support (PSS) in the sector on 2 April2019 at the DBE.

• 42 participants attended, representing academicinstitutions, Government Departments, TeacherUnions, School Governing Body Associations andNon-Governmental Organisations.

• DBE hosted a Professional Assault ResponseTraining (PART) workshop from 25 - 28 June 2019,under the theme “Safety and Dignity throughProblem-Solving”.

PROGRAMME 5 …

109

Psychosocial Support (PSS) • The Professional Assault Response Training participants included

officials responsible for Psychosocial Support and School Safety atthe DBE and across all the PEDs.– The aim of PART is to teach self-control and critical thinking

during emergency response situations. Provinces will integratethe new knowledge and skills in their School Safety andPsychosocial Support plans.

PARTNERSHIPS IN EDUCATIONSafety in Schools• 20 districts monitored for the roll-out of National School Safety

Framework (NSSF)• Intervention programme to address Bullying/Intimidation/threats of

learners and teachers rolled out across three (3) provinces; KwaZuluNatal, Gauteng and Eastern Cape.

PROGRAMME 5 …

110

Social Cohesion and Gender Equity

• The National Schools Moot Court Programme workshops took placein Gauteng and Mpumalanga province, 62 learners and educatorsattended the workshops.

• The iNkosi Albert Luthuli Oral History Programme Gauteng,Northern Cape and Mpumalanga conducted workshops for provincialand district officials, 416 officials, learners and educators attendedthe workshops.

• Administration of Truth and Reconciliation Commission (TRC)Educational Assistance Programme: 1800 applications were receivedand 395 TRC applications were verified and processed for payment.

• National Heritage and Liberation Route Project: The 2019 topicshave been finalised and distributed to provinces

• Youth Citizen Action Program (YCAP): The workshop took place inNorthern Cape , 34 officials and educators attended the workshop.

PROGRAMME 5 …

111

Social Cohesion and Gender Equity• Ministerial Task Team on the evaluation of textbooks and LTSM

on diversity the Ministerial Task Team report was launched on05 April 2019 in DBE Conference Centre, 69 officials attendedthe launch.

• Jamboree for future choices: The Jamboree for Future Choicestook place on 25 June 2019 at KT Motubatse Hall, SoshanguveSouth Gauteng Province in collaboration with the Social WorkService (SAVF) 128 learners attended.

• Launch of the boy’s vulnerability study: The boy’s vulnerabilitystudy was launched in Cape Town on 26 June 2019, 43 officialsattended the launch.

• Advocacy for the Bill of Rights and Responsibilities was done atthe National ABC Motsepe South African School ChoralEisteddfod (SASCE) Championship, that took place on 26-28June 2019, 1589 learners were reached.

PROGRAMME 5 …

112

School and Enrichment in Education• National ABC Motsepe SASCE Championship: A total of

156 schools participated in the different categories from25-28 June 2019.

• Provincial ABC Motsepe SASCE competitions: All the nine(9) provinces successfully staged their provincialcompetitions.

• Reading clubs: Development of the isiNdebele words- theUniversity of Venda finalised the isiNdebele spelling beeword lists for implementation in 2020-2021.

• Physical Education: School Sport: School the SportWorkshop involving all nine (9) provinces, Sport andRecreation South Africa (SRSA) and DBE as well asFederations and School Sport Codes was successfully held.

PART B: FINANCIAL REPORT: FIRST QUARTER EXPENDITURE

113

INTRODUCTION

• The total Appropriation budget of the Department for the 2019/20 financial

year amounts to R24.505 billion

• 82% of the budget amounting to R20.080 billion is allocated to transfer

payments as follows:

– Conditional Grants: R18.569 billion

– Transfers to Public Entities: R155.1 million

– Other Transfers: R1.356 billion

• The remainder of the budget (R4.425 billion) is allocated to the following:

– Compensation of Employees: R346.5 million

– Examiners and Moderators: R21.0 million

– Earmarked Funds: R1.285 billion

– Office Accommodation: R209.2 million

– Specifically and Exclusively Appropriated: R2.027 billion

– Departmental Operations: R167 million

– Departmental Projects: R369.0 million

114

INTRODUCTION (cont.)

• The total actual expenditure of the Department for the 2019/20 financial year first

quarter amounts to R8.309 billion

• Expenditure amounting to R7.909 billion is made up of transfer payments as follows:

– Conditional Grants: R6.584 billion

– Transfers to Public Entities: R72.3 million

– Other Transfers: R1.253 billion

• The remainder of the expenditure (R400.0 million) is made up as follows:

– Compensation of Employees: R85.6 million

– Examiners and Moderators: R1.4 million

– Earmarked Funds: R22.1 million

– Office Accommodation : R50.3 million

– Specifically and Exclusively Appropriated: R152.3 million

– Departmental Operations: R36.8 million

– Departmental Projects: R51.7 million

115

ALLOCATION AGAINST ACTUAL EXPENDITURE PER PROGRAMME FOR THE 2019/20 FINANCIAL YEAR

Programmes

2019/20Expenditure

as % of

Appropria-

tion

AppropriationActual

ExpenditureVariance

R’000 R’000 R’000

Administration 496 253 119 797 376 456 24.1%

Curriculum Policy, Support and

Monitoring1 988 959 135 387 1 853 572 6.8%

Teachers, Education Human

Resources Development and

Institutional Development1 366 199 1 249 557 116 642 91.5%

Planning, Information and

Assessment13 144 331 4 244 735 8 899 596 32.3%

Educational Enrichment Services 7 508 789 2 559 078 4 949 711 34.1%

Total 24 504 531 8 308 554 16 195 977 33.9%

116

Challenges (Deviations) and Mitigatory Measures

CHALLENGES/DEVIATION MITIGATORY MEASURES/PROGRESS

Programme 2: Curriculum Policy,

Support and Monitoring

The bulk of the allocation on this

programme is in respect of the Workbooks

and Conditional grants.

Workbooks

• The printing of the 2020 Workbooks Volume 1

is currently in progress. To date 19 080 760

Grade R-9 Workbooks have been delivered to

the warehouse for packaging.

Learners with Profound Intellectual Disability

Grant

• 25% of the allocation on the grant has been

transferred to Provinces as projected.

Maths, Science and Technology grant

• Most of the activities on the grant happen from

the second quarter of the financial year. Only

10% of the allocation has been transferred to

the Provinces as projected.

117

Challenges (Deviations) and Mitigatory Measures


Programme 3: Teachers,

Education Human Resources

Development and Institutional

Development

The high expenditure in this

programme is due to the once-off

transfer payment for Funza

Lushaka Bursaries.

The once-off transfer for Funza

Lushaka Bursaries was made to

NSFAS on 16 May 2019.

118

ECONOMIC CLASSIFICATIONS AGAINST ACTUAL EXPENDITURE FOR THE 2019/20 FINANCIAL YEAR

ECONOMIC

CLASSIFICATION

2019/20 Expenditure as

% of

AppropriationAppropriation

Actual

ExpenditureVariance

R’000 R’000 R’000

Compensation of

Employees546 751 121 497 425 254 22.2%

Goods and Services 1 947 291 117 395 1 829 896 6.0%

Interest and rent on land 43 557 18 081 25 476 41.5%

Transfers and Subsidies 20 080 690 7 908 485 12 172 205 39.4%

Payment for Capital

Assets1 886 242 142 910 1 743 332 7.6%

Payments for Financial

Assets0 186 -186

Total 24 504 531 8 308 554 16 195 977 33.9%

119

Challenges (Deviations) and Mitigatory Measures/Progress


Goods and Services: Included in this item

is Workbooks and Matric Second Chance

Programme allocations.

Workbooks

• Printing of the 2020 Workbooks Volume 1 is

currently in progress. To date 19 080 760

Grade R-9 Workbooks have been delivered to

the warehouse for packaging.

Matric Second Chance Programme

• The roadshows for the Second Chance

programme have commenced.

Payments for Capital Assets: The bulk of

the allocation on this item is in respect of

the ASIDI project.

• The low spending is mainly attributable to

slow progress being experienced in the

implementation of the SAFE Programme.

The Implementing Agents have been

appointed and are conducting conditional

assessment to determine the final scope of

works.120

Challenges (Deviations) and MitigatoryMeasures/Progress


Payments For Financial Assets:

Included in this item are write-offs

related to damaged vehicles

(related to windscreen cracks,

punctured tyres, etc.) that

occurred during official visits by

staff.

• This classification is not allocated a

budget, as write-offs cannot be

predicted. Allocations are made as

and when they happen. The

Department will shift funds during the

adjusted budget process to cover the

shortfall.

121

ALLOCATIONS AGAINST ACTUAL EXPENDITURE FOR THE 2019/20 FINANCIAL YEAR

ALLOCATIONS

2019/20 Expenditure

as % of

Appropriatio

n

AppropriationActual

ExpenditureVariance

R’000 R’000 R’000

Compensation of Employees 346 469 85 574 260 895 24.7%

Examiners and Moderators 21 009 1 364 19 645 6.5%

Transfers to Public Entities 155 063 72 318 82 745 46.6%

Other Transfers 1 356 296 1 252 587 103 709 92.4%

Conditional Grants 18 569 231 6 583 580 11 985 651 35.5%

Schools Infrastructure Backlogs

Indirect Grant2 027 048 152 274 1 874 774 7.5%

Earmarked Funds 1 284 770 22 127 1 262 643 1.7%

Departmental Operations 166 425 36 785 129 640 22.1%

Office Accommodation 209 187 50 280 158 907 24.0%

Projects 369 033 51 665 317 368 14.0%

Total 24 504 531 8 308 554 16 195 977 33.9%

122



Public Entities

The transfer to UMALUSI and SACE

CPTD is made quarterly.

The transfers to the public entities were made

as scheduled.

Other transfers:

The allocation of other transfers includes

the transfer of NSFAS for Funza Lushaka

Bursaries, NECT and Foreign transfers.

• The high expenditure is due to the 100%

transfer of the Funza Lushaka Bursaries that

was made as projected.

• The first transfer to National Education

Collaboration Trust (NECT) was made as

projected.

• The foreign transfers will be made in

January/February when the invoices are

received.

123



Conditional grants:

The transfers of the

conditional grants were

made according to the

approved payment

schedules.

The first transfers for the

conditional grants were

processed as scheduled.

124

DETAILS OF EARMARKED ALLOCATIONS/CONDITIONAL GRANTS FOR THE 2019/20 FINANCIAL YEAR

SERVICEExpenditure as %

of AppropriationAppropriation

Actual

ExpenditureVarience

R’000 R’000 R’000

Earmarked funds: 1 284 770 22 127 1 262 643 1.7%

Workbooks 1 170 183 1 595 1 168 588 0.1%

Matric Second Chance Programme 85 261 14 448 70 813 17.0%

Maths, Science and Technology

Oversight grant6 197 897 5 300 14.5%

National School Nutrition Programme

Oversight grant20 129 4 532 15 597 22.5%

Learners with Profound Intellectual

Disabilities Oversight grant3 000 655 2 345 21.8%

Conditional Grants: 18 569 231 6 583 580 11 985 651 35.5%

Education Infrastructure Grant 10 514 478 3 942 930 6 571 548 37.5%

HIV & Aids (Life Skills) conditional grant 256 951 25 694 231 257 10.0%

Maths, Science and Technology

conditional grant391 302 39 130 352 172 10.0%

Nat School Nutrition Prog conditional

grant7 185 715 2 520 602 4 665 113 35.1%

Learners with Profound Intellectual

Disability conditional grant220 785 55 224 165 561 25.0%

125

Challenges/Deviations and Mitigatory Measures


EARMARKED FUNDS:

The bulk of the allocations on

earmarked funds are related to the

Workbooks and Matric Second Chance

programmes.

Workbooks

• Printing of the 2020 Workbooks Volume

1 is currently in progress. To date 19

080 760 Grade R-9 Workbooks have

been delivered to the warehouse for

packaging.

Matric Second Chance Programme

• The roadshows for the Second

Chance programme have

commenced.

126

DETAILS OF TRANSFERS AGAINST ACTUAL EXPENDITURE FOR THE 2019/20 FINANCIAL YEAR

SERVICEExpenditure as %

of AppropriationAppropriation

Actual

ExpenditureVariance

R’000 R’000 R’000

Transfers to Public Entities 155 063 72 318 82 745 46.6%

UMALUSI 134 634 67 318 67 316 50.0%

ETDP SETA 429 0 429 0.0%

SACE 20 000 5 000 15 000 25.0%

Other Transfers 1 356 296 1 252 587 103 709 92.35%

NSFAS: Fundza Lushaka

Bursaries1 224 271 1 224 271 0 100.0%

UNESCO Membership Fees 16 295 0 16 295 0.0%

ADEA 150 0 150 0.0%

Household 0 330 -330

Childline South Africa 69 0 69 0.0%

Guidance Counseling & Youth

Development Centre: Malawi186 0 186 0.0%

SACMEQ 3 480 0 3 480 0.0%

NECT 111 845 27 986 83 859 25.0%

127

Challenges/Deviation and Mitigatory Measures/Progress


Public Entities

The transfer to UMALUSI and SACE CPTD are

made quarterly, there are two transfers in April and

October.

The transfers to the public entities were made as

scheduled.

Other transfers:

The allocation of other transfers includes the transfer

of NSFAS for Funza Lushaka Bursaries, NECT and

Foreign transfers.

• The high expenditure is due to the 100%

transfer of the Funza Lushaka Bursaries that

was made as projected.

• The first transfer to National Education

Collaboration Trust (NECT) was made as

projected.

• The foreign transfers are made in

January/February when the invoices are

received.

128

129

Documents

FIRST QUARTER PERFORMANCE OF THE DEPARTMENT IN …pmg-assets.s3-website-eu-west-1.amazonaws.com/190903DBE.pdf · PURPOSE 3 •To report on the first quarter outputs of the Department