FINANCE/BUDGET COMMITTEE MEETING Wednesday ......per form (i.e. 1,000 forms, 5,000 forms or 10,000 forms) to a cost per case (i.e. 1- 5 cases, 6-10 cases or 11-15 cases). Based on

J. MITCHELL, *Hoscheit, Castro, Davoust, Ford, Hurlbut, Lewis

FINANCE/BUDGET COMMITTEE MEETING

Wednesday, October 26, 2011 9:00 a.m.

Call to Order

Approval of Minutes: September 28, 2011

Treasurer’s Report

Finance Director’s Report

Public Comments on Agenda Items

New Business Resolution: Approving Toner and Cartridges Contracts

Resolution: Extension of Office Supplies Contract

Resolution: Authorizing Exception to the County Financial Policies Regarding Personnel Hiring and Replacement (Information Technologies Department)

Resolution: Authorizing the Execution of an Intergovernmental Agreement with the Village of Big Rock in Connection with the Kane County Recovery Bond Water Project Initiative

Resolution: Determining to Proceed to Issue General Obligation limited Bonds of the County of Kane, Illinois in an Aggregate Principal Amount Not to Exceed $2,000,000 for the Purpose of Paying for Improvements to Property of the County of Kane.

Resolution: Amending the County’s Budget for Fiscal Year 2011 to Accommodate Lead Based Paint Hazard Control Funding Provided by the U.S. Department of Housing and Urban

*Resolution: Payment of Insurance Premium and Service

*Resolution: Payment of Workers Compensation Premium and Third Party Administration Service

Old Business

Executive Session (if needed)

Committee Comments

Chairman’s Comments

Adjournment * Resolution to be handed out at committee (or before if available)

COUNTY OF KANE OFFICE OF THE TREASURER

DAVID J. RICKERT, CPA Geneva, Illinois 60134

Phone: (630) 232-3565 Fax: (630) 208-7549

To: Finance Committee

From: David J. Rickert

Date: October 26, 2011

Subject: Update on Investments

Attached is a copy of the September Weighted Average Investment Yield Report. This chart includes the rate earned by the 90 Day T-Bill, and State Treasurer on the IPTIP Account. You will notice the yield on all county investments for September was .71%. Attached is the Summary of the Kane County Portfolio for the Month of September. Sincerely, David J. Rickert, CPA Treasurer of Kane County

KANE COUNTY TREASURER - PORTFOLIO SUMMARY 9/30/2011

INTEREST

CURRENT Rec'd in

ACCOUNT ASSETS COST MARKET Current Month

F.H.L.M.C. Bond, 1.75% due 11/23/15, callable one time only on 4,000,000 4,009,984

11/23/1011 @ 100, with 5 days notice

F.H.L.B., 1.20%, due 01/27/2015, one time call on 07/27/2012, 5,000,000 5,029,984

@ 100 with 5 days notice

FNMA, 2.25%, due 12/28/1015, callable one time only on 5,000,000 5,026,220

12/28/11 @100, with 10 days notice

F.N.M.A., 2.15%, due 07/27/2016, callable on 07/27/2012, and 5,000,000 5,017,435

Quarterly thereafter, with 10 days notice

FHLB, 2.05%, due 07/27/2016, one time call on 07/27/2012, 5,000,000 5,069,640

@ 100 with 5 days notice

FHLMC, 2.75%, due 03/07/16, one time call 6,000,000 6,069,095

on 03/07/12 @ 100 with 5 days notice

FNMA, 2.50%, due 05/09/2016, callable quarterly beginning 5,000,000 5,051,092

05/09/12 @ 100 with 10 days notice

Sub Total - IGSF Account 35,000,000 35,273,450 116,639

FDIC Savings/Checking Accounts 135,726,612 135,726,612 27,727

The Illinois Funds 47,624 47,624 7

CDARS Program - The Private Bank 43,500,000 43,500,000 60,013

CD's - MB Financial 25,000,000 25,000,000

CD's - The Private Bank 15,000,000 15,000,000

GRAND TOTAL 254,274,236 254,547,686 204,386

0.74%

0.64%0.66%

0.71%

0.78%

0.86% 0.87%0.89%

0.85%

0.76%0.73%

0.71%

0.13% 0.13%

0.18%0.16% 0.15%

0.10%0.07% 0.07% 0.07% 0.06%

0.02% 0.02%

0.16% 0.16%

0.12% 0.11%0.09% 0.09%

0.05% 0.05% 0.05%0.02% 0.03% 0.03%0.0%

0.3%

0.5%

0.8%

1.0%

1.3%

1.5%

Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11

Kane County Weighted Average Investment Yield(Includes all Investment Funds)

Office of David J. RickertKane County Treasurer

Kane County Funds

90 Day T-Bill

The Illinois Funds

1

To: Finance Committee

From: Cheryl Pattelli, Finance Director

Date: October 17, 2011

Re: Monthly Report

Finance and Budget The 2012 budget draft was presented at the October County Board meeting and placed on public display. The proposed budget will be brought to the November Board meeting for approval.

FY2011 Budget Concerns Attached is the May monthly financial report by fund and department. Based on to-date amounts, the following department shows a higher percentage of budget spent than where they should be. Through September 30th, 83.3% of the budget year is completed, with 80.8% of salary expenditures completed. Because we are on a bi-weekly payroll schedule the payroll expenditure percentage to-date will rarely be the same as the overall year-to-date percentage.

001.250 Circuit Clerk: Total budget year-to-date is at 89%, with salary expenditures at 90% which is more than 80.8% YTD percentage. Since salaries and benefits represent 97.4% of this budget the salary overage is significant. The Circuit Clerk has indicated that she will direct me to make the appropriate journal entries to transfer expenditures from the General Fund to special funds once the General Fund budget has been fully expended.

Attached is the most recent sales tax report. As evidenced in the spreadsheet, the October collection (related to August 2011 state collections) increased 7.3% from 2010. I will continue to monitor sales tax closely throughout the year. So far, six months of collections are 7.0% more than last year, which is higher than budget. The County received the May and June 2011 income tax collections in September 2011. We currently three months of income tax vouchers outstanding from the State. Also outstanding from the State are probation salary reimbursements. The County received a very large probation payment in September and that payment related to December 2010 through February 2011. Currently March 2011 through September 2011 payments are outstanding. Finally, payments for the State’s Attorney and Public Defender salary reimbursements were received in September 2011 and related to April through June 2011. July 2011 through October 2011 payments are outstanding. I will continue to monitor all revenue and keep you informed of any areas that are significantly below or above budget. Purchasing The Purchasing Department solicited bids for the printing and delivery of No Carbon Required (NCR) forms on behalf of Building Management. These NCR forms will be used by Court Services and Circuit Clerk Office. The Purchasing staff revised the bid specifications to improve the pricing structure for the multiple forms used. The revisions made to the specifications changed the pricing structure from a cost per form (i.e. 1,000 forms, 5,000 forms or 10,000 forms) to a cost per case (i.e. 1-5 cases, 6-10 cases or 11-15 cases). Based on these changes the Purchasing Department obtained a cost saving of approximately 27% less than the previous contract saving roughly $15,500 annually.

Request for Proposals were prepared by the Purchasing Department for the following service:

• RFP 50-011 Electric Utility Consultant for the Department of Facilities, Development & Environmental Resources to manage the implementation of a residential aggregation electric program, for residents and small business in unincorporated Kane County.

The Purchasing staff obtained cost savings totaling $5,734 for the month of September, while assisting departments and elected offices with their procurements. Here are a few main cost saving procurements:

• Mobile two-way radios for Court Services, by finding new vendor and obtaining a cost savings of $1,661 from the department’s original quote.

• Printer for Health Department, by finding another vendor at a lower cost and saving $1,176 from the department’s original quote.

• Glass tops for tables for Building Management, by finding another vendor at a lower cost and saving $1,297 from the department’s original quote.

Currently, 12 bids are at various stages in the procurement process. The Purchasing Department is writing specifications for three new bids that will be on the street within the next two weeks.

SALES TAX ANALYSIS 2007-2011

% Change % Change % Change % ChangeState Collection Month County Receipt Month 2007 2008 2007 - 2008 2009 2008- 2009 2010 2009 - 2010 2011 2009 - 2010

December February 1,262,392 1,222,654 -3.15% 1,074,476 -12.12% 998,300 -7.09% 1,102,413 10.43%January March 1,495,173 1,421,851 -4.90% 1,257,766 -11.54% 1,214,086 -3.47% 1,296,226 6.77%February April 1,066,953 964,137 -9.64% 847,131 -12.14% 815,724 -3.71% 882,932 8.24%March May 964,982 944,909 -2.08% 792,141 -16.17% 857,266 8.22% 871,825 1.70%April June 1,191,039 1,106,982 -7.06% 948,936 -14.28% 995,506 4.91% 1,062,170 6.70%May July 1,233,264 1,186,208 -3.82% 943,258 -20.48% 1,002,753 6.31% 1,080,810 7.78%June August 1,432,034 1,276,894 -10.83% 1,123,289 -12.03% 1,111,289 -1.07% 1,192,033 7.27%July September 1,408,006 1,325,666 -5.85% 1,135,177 -14.37% 1,177,968 3.77% 1,249,827 6.10%August October 1,274,114 1,227,185 -3.68% 1,012,824 -17.47% 1,086,627 7.29% 1,166,142 7.32%September November 1,272,677 1,217,042 -4.37% 1,011,455 -16.89% 1,083,285 7.10% -100.00%October December 1,311,366 1,156,787 -11.79% 1,028,855 -11.06% 1,048,051 1.87% -100.00%November January 1,273,001 1,100,571 -13.55% 965,986 -12.23% 1,043,588 8.03% -100.00%

TOTAL 15,185,001 14,150,887 -6.81% 12,141,294 -14.20% 12,434,443 2.41% 9,904,379 -20.35%

Year To Date 9,259,519 9,904,379 6.96%

Current Month

Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

000 General Government 15,874,923 56,272,799 46,717,130 83.02%001 General Fund 14,626,064 52,973,456 43,605,850 82.32%010 Insurance Liability 1,248,859 3,299,343 3,111,280 94.30%

010 County Board 16,796 9,977,268 6,648,492 66.64%001 General Fund 3,050 88,000 96,225 109.35%120 Riverboat 10,903 6,042,000 6,537,866 108.21%430 Farmland Preservation 2,843 3,847,268 14,402 0.37%

060 Information Technologies 108,027 1,375,290 1,031,214 74.98%001 General Fund 4,656 28,860 19,276 66.79%101 Geographic Information Systems 103,371 1,346,430 1,011,938 75.16%

150 Treasurer/Collector 1,580 222,422 18,355 8.25%001 General Fund 4 84,000 4 0.00%150 Tax Sale Automation 1,584 138,422 18,359 13.26%

170 Supervisor of Assessments 12,437 71,630 64,344 89.83%001 General Fund 12,437 71,630 64,344 89.83%

190 County Clerk 124,325 1,043,297 1,043,221 99.99%001 General Fund 112,244 883,762 920,788 104.19%160 Vital Records Automation 12,081 159,535 122,433 76.74%

210 Recorder 184,340 3,732,105 2,068,862 55.43%001 General Fund 154,126 2,130,000 1,771,672 83.18%170 Recorder's Automation 27,265 1,560,955 267,803 17.16%171 Rental Housing Support Surcharge 2,948 41,150 29,387 71.41%

240 Judiciary and Courts 175 115,450 95,439 82.67%195 Children's Waiting Room 171 110,950 92,204 83.10%196 D.U.I. 3 4,500 3,236 71.90%

250 Circuit Clerk 1,759 11,163,046 7,158,001 64.12%001 General Fund 7,563,000 5,220,077 69.02%200 Court Automation 808 1,593,674 815,421 51.17%201 Court Document Storage 511 1,316,731 774,634 58.83%202 Child Support 204 261,862 104,402 39.87%203 Circuit Clerk Admin Services 224 304,128 206,291 67.83%204 Circuit Clk Electronic Citation 13 123,651 37,176 30.07%

300 State's Attorney 104,019 4,920,859 4,343,015 88.26%001 General Fund 69,468 1,762,536 1,490,449 84.56%220 Title IVD 796,644 554,708 69.63%221 Drug Prosecution 325,208 327,388 100.67%222 Victim Coordinator Services 11,452 174,987 143,207 81.84%223 Domestic Violence 251 477,976 475,019 99.38%

Kane County Revenue Report SummaryThrough September 30, 2011 (83.3% YTD)

Current Month

Transactions



Total % Received


224 Environmental Prosecution 121 239,663 238,950 99.70%225 Auto Theft Task Force 5,713 92,017 69,528 75.56%226 Weed and Seed 157,000 157,000 100.00%230 Child Advocacy Center 17,007 894,828 863,194 96.46%231 Equitable Sharing Program 7 0 23,573

360 Public Defender 45,997 120,000 98,354 81.96%001 General Fund 45,997 120,000 98,354 81.96%

370 Law Library 388 347,164 277,083 79.81%250 Law Library 388 347,164 277,083 79.81%

380 Sheriff 151,234 5,287,634 2,670,901 50.51%001 General Fund 150,391 3,150,529 1,471,221 46.70%260 Court Security 829 2,116,705 1,182,231 55.85%262 AJF Medical Cost 14 20,400 17,449 85.54%

425 Kane Comm 71,815 1,569,467 1,496,785 95.37%001 General Fund 0 0269 Kane Comm 71,815 1,569,467 1,496,785 95.37%

430 Court Services 1,220,230 5,699,590 5,430,463 95.28%001 General Fund 1,215,017 3,019,566 3,224,777 106.80%270 Probation Services 1,244 1,114,905 1,230,626 110.38%271 Substance Abuse Screening 3,401 75,000 87,278 116.37%272 Drug Court 547,000 0 0.00%273 Drug Court Special Resources 433 797,028 761,870 95.59%275 Juvenile Drug Court 132 136,091 120,974 88.89%276 Probation Victim Services 2 10,000 4,938 49.38%

490 Coroner 7,107 61,100 69,371 113.54%289 Coroner Administration 7,107 61,100 69,371 113.54%

500 Animal Control 67,203 931,553 654,344 70.24%290 Animal Control 67,203 931,553 654,344 70.24%

510 Emergency Management Services 74,667 87,500 153,359 175.27%001 General Fund 74,667 87,500 153,359 175.27%

520 Transportation 5,692,185 72,738,697 36,039,333 49.55%300 County Highway 1,999,048 8,071,231 5,027,017 62.28%301 County Bridge 121,505 834,000 293,277 35.17%302 Motor Fuel Tax 504,074 8,101,130 5,838,289 72.07%303 County Highway Matching 25,268 65,625 59,697 90.97%304 Motor Fuel Local Option 758,715 11,137,934 6,229,306 55.93%305 Transportation Sales Tax 1,265,373 14,436,029 8,749,796 60.61%513 Transit Sales Tax Bond Construct 11,220 13,824,281 60,525 0.44%

Current Month

Transactions



Total % Received


540 Transportation Capital 887,992 10,499,511 8,794,427 83.76%550 Aurora Area Impact Fees 2,819 450,000 106,239 23.61%551 Campton Hills Impact Fees 8,037 799,286 133,583 16.71%552 Greater Elgin Impact Fees 6,620 670,000 415,292 61.98%553 Northwest Impact Fees 3,855 960,945 43,974 4.58%554 Southwest Impact Fees 949 822,925 40,235 4.89%555 TriCities Impact Fees 4,822 589,500 55,615 9.43%556 Upper Fox Impact Fees 1,725 200,000 33,005 16.50%557 West Central Impact Fees 134 160,000 3,881 2.43%558 North Impact Fees 554 564,300 55,498 9.83%559 Central Impact Fees 2,341 351,000 5,793 1.65%560 South Impact Fees 87,133 201,000 93,887 46.71%

580 Health 878,234 6,298,377 5,972,721 94.83%350 County Health 801,806 5,593,214 5,274,592 94.30%351 Kane Kares 76,428 705,163 698,128 99.00%

660 Veterans' Commission 118,984 343,361 282,985 82.42%380 Veterans' Commission 118,984 343,361 282,985 82.42%

670 Environmental Management 19,008 1,144,445 864,111 75.50%420 Stormwater Management 1,346 409,324 248,458 60.70%650 Enterprise Surcharge 12,092 704,611 173,531 24.63%651 Enterprise General 5,570 30,510 442,123 1,449.11%

690 Development 829,196 8,589,045 6,973,578 81.19%001 General Fund 38,142 1,051,350 847,780 80.64%400 Economic Development 322 228,209 226,517 99.26%401 Community Dev Block Program 110,026 1,344,877 1,461,001 108.63%402 HOME Program 39,892 819,482 524,332 63.98%403 Unincorporated Stormwater Mgmt 98 10,000 477 4.77%404 Homeless Management Info Systems 3,870 104,622 75,208 71.89%405 Cost Share Drainage 456 732,430 707,036 96.53%406 OCR & Recovery Act Programs 345,393 1,214,295 1,116,751 91.97%407 LongTerm Stormwater Maintenance 4,427 0 0.00%408 Neighborhood Stabilization Progr 2,278,956 1,333,057 58.49%520 Mill Creek Special Service Area 278,067 800,397 643,540 80.40%5300 Sunvale SBA SW 37 289 0 1,882 N/A5301 Middle Creek SBA SW38 627 0 1,898 N/A5302 Shirewood Farm SSA SW39 1,175 0 2,350 N/A5303 Ogden Gardens SBA SW40 1,837 0 4,555 N/A5304 Wildwood West SBA SW41 9,003 0 27,195 N/A

760 Debt Service 996,886 22,877,101 19,242,884 84.11%600 Juvenile Bonds Debt Service 1,688 819,923 827,946 100.98%610 Capital Improvement Debt Service 984,110 2,516,938 2,320,559 92.20%620 Motor Fuel Tax Debt Service 2,868 3,495,863 3,511,409 100.44%

Current Month

Transactions



Total % Received


621 Transit Sales Tax Debt Service 7,490 8,656,417 8,625,668 99.64%622 Recovery Zone Bond Debt Service 730 7,387,960 3,957,302 53.56%

800 Other Countywide Expenses 3,783,709 27,264,881 17,866,832 65.53%100 County Automation 559 2,600 3,535 135.97%110 Illinois Municipal Retirement 2,281,935 5,994,865 5,409,523 90.24%111 FICA/Social Security 1,249,431 3,287,497 2,966,242 90.23%125 Public Safety Sales Tax 199,423 3,110,057 1,473,680 47.38%126 Transit Sales Tax Contingency 40,810 399,500 292,728 73.27%500 Capital Projects 7,974 2,300,362 30,987 1.35%510 Capital Improvement Bond Const 693 4,500,000 5,354 0.12%514 Recovery Zone Bond Construction 2,884 7,670,000 7,684,783 100.19%

900 Contingency 2,724 15,000 13,225 88.17%660 Working Cash 2,724 15,000 13,225 88.17%

Grand Total 30,387,947 242,269,081 167,294,403 69.05%

Current Month

Transactions



YTD Encumbrances

Total % Used

010 County Board 165,839 11,173,901 6,304,280 0 56.42%001 General Fund 72,059 1,284,633 980,950 0 76.36%120 Riverboat 93,781 6,042,000 5,315,120 0 87.97%430 Farmland Preservation 3,847,268 8,210 0 0.21%

040 Finance 39,244 750,160 545,933 335 72.82%001 General Fund 39,244 750,160 545,933 335 72.82%

060 Information Technologies 268,804 5,017,839 3,487,229 59,336 70.68%001 General Fund 207,346 3,671,409 2,740,098 54,471 76.12%101 Geographic Information Systems 61,458 1,346,430 747,131 4,865 55.85%

080 Building Management 347,642 4,472,289 3,501,479 544,226 90.46%001 General Fund 347,642 4,472,289 3,501,479 544,226 90.46%

120 Human Resource Management 178,081 2,835,554 2,069,167 170,295 78.98%001 General Fund 23,863 410,688 280,363 1,252 68.57%010 Insurance Liability 154,218 2,424,866 1,788,804 169,042 80.74%

140 County Auditor 14,984 214,302 171,903 0 80.22%001 General Fund 14,984 214,302 171,903 0 80.22%

150 Treasurer/Collector 44,196 698,440 433,969 0 62.13%001 General Fund 41,491 560,018 422,533 0 75.45%150 Tax Sale Automation 2,705 138,422 11,436 0 8.26%

170 Supervisor of Assessments 78,886 1,311,863 845,391 4,610 64.79%001 General Fund 78,886 1,311,863 845,391 4,610 64.79%

190 County Clerk 125,656 2,255,400 1,785,451 1,592 79.23%001 General Fund 111,174 2,095,865 1,647,505 367 78.62%160 Vital Records Automation 14,482 159,535 137,946 1,225 87.24%

210 Recorder 184,185 2,466,483 1,269,131 0 51.46%001 General Fund 62,752 864,378 690,169 0 79.85%170 Recorder's Automation 118,683 1,560,955 547,558 0 35.08%171 Rental Housing Support Surcharge 2,749 41,150 31,404 0 76.32%

230 Regional Office of Education 23,684 295,257 255,849 0 86.65%001 General Fund 23,684 295,257 255,849 0 86.65%

240 Judiciary and Courts 187,437 2,315,566 2,077,911 0 89.74%001 General Fund 178,186 2,200,116 1,979,740 0 89.98%195 Children's Waiting Room 9,252 110,950 98,171 0 88.48%196 D.U.I. 4,500 0 0 0.00%

250 Circuit Clerk 511,449 7,760,841 6,243,009 0 80.44%001 General Fund 336,729 4,160,795 3,684,981 0 88.56%200 Court Automation 83,024 1,593,674 918,038 0 57.61%201 Court Document Storage 56,739 1,316,731 1,245,689 0 94.60%202 Child Support 13,982 261,862 215,157 0 82.16%203 Circuit Clerk Admin Services 12,615 304,128 170,712 0 56.13%204 Circuit Clk Electronic Citation 8,359 123,651 8,432 0 6.82%

300 State's Attorney 590,452 8,593,050 6,420,055 6,003 74.78%001 General Fund 290,353 4,560,250 3,334,086 6,003 73.24%

Kane County Expenditure Report - SummaryThrough September 30, 2011 (83.3% YTD, 80.8% Payroll)

Current Month

Transactions



YTD Encumbrances

Total % Used


010 Insurance Liability 86,777 874,477 631,206 0 72.18%220 Title IV-D 52,124 796,644 633,958 0 79.58%221 Drug Prosecution 23,635 325,208 274,589 0 84.44%222 Victim Coordinator Services 10,339 174,987 120,121 0 68.65%223 Domestic Violence 30,827 477,976 362,363 0 75.81%224 Environmental Prosecution 15,709 239,663 186,734 0 77.92%225 Auto Theft Task Force 6,237 92,017 74,120 0 80.55%226 Weed and Seed 18,943 157,000 141,616 0 90.20%230 Child Advocacy Center 55,507 894,828 661,263 0 73.90%

360 Public Defender 190,657 2,759,692 2,132,395 3,235 77.39%001 General Fund 190,657 2,759,692 2,132,395 3,235 77.39%

370 Law Library 31,322 347,164 275,522 0 79.36%250 Law Library 31,322 347,164 275,522 0 79.36%

380 Sheriff 1,707,270 26,195,007 20,130,450 0 76.85%001 General Fund 1,580,441 24,057,902 18,637,312 0 77.47%260 Court Security 126,828 2,116,705 1,493,138 0 70.54%262 AJF Medical Cost 20,400 0 0 0.00%

420 Merit Commission 6,404 93,350 66,404 0 71.13%001 General Fund 6,404 93,350 66,404 0 71.13%

425 Kane Comm 95,632 1,569,467 1,110,246 9,544 71.35%001 General Fund 0 0 2,625269 Kane Comm 95,632 1,569,467 1,110,246 6,919 71.18%

430 Court Services 713,957 11,645,572 8,770,424 53,904 75.77%001 General Fund 541,984 8,965,548 7,004,772 2,219 78.15%270 Probation Services 121,020 1,114,905 579,445 51,685 56.61%271 Substance Abuse Screening 2,981 75,000 27,831 0 37.11%272 Drug Court 547,000 546,539 0 99.92%273 Drug Court Special Resources 41,570 797,028 546,219 0 68.53%275 Juvenile Drug Court 6,402 136,091 62,618 0 46.01%276 Probation Victim Services 10,000 3,000 0 30.00%

490 Coroner 67,184 811,810 642,305 460 79.18%001 General Fund 66,005 750,710 627,564 440 83.65%289 Coroner Administration 1,179 61,100 14,740 20 24.16%

500 Animal Control 66,792 931,553 651,361 7,485 70.73%290 Animal Control 66,792 931,553 651,361 7,485 70.73%

510 Emergency Management Services 13,188 195,220 150,967 0 77.33%001 General Fund 13,188 195,220 150,967 0 77.33%

520 Transportation 4,706,230 72,738,697 41,218,654 33,090,497 102.16%300 County Highway 293,182 8,071,231 4,287,058 2,248,861 80.98%301 County Bridge 57,293 834,000 404,543 93,748 59.75%302 Motor Fuel Tax 149,071 8,101,130 7,310,798 1,007,256 102.68%303 County Highway Matching 65,625 64,326 0 98.02%304 Motor Fuel Local Option 927,452 11,137,934 3,097,995 7,994,918 99.60%305 Transportation Sales Tax 92,335 14,436,029 9,956,852 4,397,720 99.44%513 Transit Sales Tax Bond Construct 2,575,115 13,824,281 8,873,880 8,451,806 125.33%540 Transportation Capital 210,341 10,499,511 5,575,986 2,663,498 78.47%

Current Month

Transactions



YTD Encumbrances

Total % Used


550 Aurora Area Impact Fees (29,000) 450,000 106,367 874,000 217.86%551 Campton Hills Impact Fees 162,153 799,286 488,396 289,086 97.27%552 Greater Elgin Impact Fees 670,000 0 1,980,497 295.60%553 Northwest Impact Fees 18,933 960,945 464,755 237,487 73.08%554 Southwest Impact Fees 138,415 822,925 357,388 465,534 100.00%555 Tri-Cities Impact Fees 589,500 1,800 608,275 103.49%556 Upper Fox Impact Fees 200,000 0 63,190 31.60%557 West Central Impact Fees 21,135 160,000 74,150 85,850 100.00%558 North Impact Fees 89,804 564,300 154,359 1,628,771 315.99%559 Central Impact Fees 351,000 0 0 0.00%560 South Impact Fees 201,000 0 0 0.00%

580 Health 473,475 6,298,377 4,938,811 156,189 80.89%350 County Health 437,838 5,593,214 4,539,975 156,136 83.96%351 Kane Kares 35,638 705,163 398,836 52 56.57%

660 Veterans' Commission 22,013 343,361 253,266 0 73.76%380 Veterans' Commission 22,013 343,361 253,266 0 73.76%

670 Environmental Management 84,460 1,144,445 835,182 44,414 76.86%420 Stormwater Management 68,190 409,324 226,110 44,374 66.08%650 Enterprise Surcharge 16,270 704,611 609,072 41 86.45%651 Enterprise General 30,510 0 0 0.00%

690 Development 371,111 9,382,179 5,849,594 867,748 71.60%001 General Fund 113,376 1,844,484 1,161,014 11,442 63.57%400 Economic Development 1,799 228,209 34,566 0 15.15%401 Community Dev Block Program 127,208 1,344,877 1,476,961 0 109.82%402 HOME Program 44,991 819,482 502,944 0 61.37%403 Unincorporated Stormwater Mgmt 10,000 0 0 0.00%404 Homeless Management Info Systems 3,870 104,622 75,208 0 71.89%405 Cost Share Drainage 29,798 732,430 112,782 356,724 64.10%406 OCR & Recovery Act Programs 26,760 1,214,295 782,280 455,484 101.93%407 Long-Term Stormwater Maintenance 4,427 0 0 0.00%408 Neighborhood Stabilization Progr 8,472 2,278,956 1,333,631 248 58.53%520 Mill Creek Special Service Area 14,837 800,397 370,208 43,851 51.73%

760 Debt Service 25,226,327 17,583,834 0 69.70%001 General Fund 2,349,226 2,349,175 0 100.00%600 Juvenile Bonds Debt Service 819,923 819,458 0 99.94%610 Capital Improvement Debt Service 2,516,938 2,470,069 0 98.14%620 Motor Fuel Tax Debt Service 3,495,863 3,439,431 0 98.39%621 Transit Sales Tax Debt Service 8,656,417 8,505,251 0 98.25%622 Recovery Zone Bond Debt Service 7,387,960 450 0 0.01%

800 Other- Countywide Expenses 1,729,564 31,519,089 21,916,512 852,809 72.24%001 General Fund 112,713 4,254,208 2,956,838 6,430 69.65%100 County Automation 2,600 0 0 0.00%110 Illinois Municipal Retirement 698,925 5,994,865 4,716,918 0 78.68%111 FICA/Social Security 240,362 3,287,497 2,512,958 0 76.44%125 Public Safety Sales Tax 553,220 3,110,057 1,953,357 (0) 62.81%126 Transit Sales Tax Contingency 399,500 0 0 0.00%500 Capital Projects 124,344 2,300,362 2,090,478 821,012 126.57%510 Capital Improvement Bond Const 4,500,000 3,463,748 25,367 77.54%514 Recovery Zone Bond Construction 7,670,000 4,222,216 0 55.05%

Current Month

Transactions



YTD Encumbrances

Total % Used


900 Contingency 906,826 0 0 0.00%001 General Fund 891,826 0 0 0.00%660 Working Cash 15,000 0 0 0.00%

Grand Total 13,039,799 242,269,081 161,936,684 35,872,681 81.65%

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 040 - FinanceSub-Department 040 - Finance

Account 53110 - Employee Training4526 - Fifth Third Bank 09052011-9226 5554186124200402256

3279Paid by EFT # 11213

09/14/2011 09/14/2011 09/14/2011 09/26/2011 903.20

Account 53110 - Employee Training Totals Invoice Transactions 1 $903.20Account 53130 - General Association Dues

4526 - Fifth Third Bank 8.15.11 55432861225000361267113

Paid by EFT # 11213

09/07/2011 09/07/2011 09/07/2011 09/26/2011 35.00

Account 53130 - General Association Dues Totals Invoice Transactions 1 $35.00Account 60000 - Office Supplies

1024 - Ice Mountain Direct 01H8106207791

Account #8106207791; August 2011

Paid by Check # 315477

09/02/2011 09/22/2011 08/31/2011 09/09/2011 09/26/2011 26.39

Account 60000 - Office Supplies Totals Invoice Transactions 1 $26.39Account 60020 - Computer Related Supplies

1866 - Batteries Plus 224137 Battery Replacement Paid by EFT # 11177

09/09/2011 10/09/2011 09/16/2011 09/12/2011 09/26/2011 27.99

1866 - Batteries Plus 224529 Battery Replacement Paid by EFT # 11177

09/15/2011 10/15/2011 09/16/2011 09/15/2011 09/26/2011 (20.99)

6107 - Southern Computer Warehouse (SCW)

000561-IN Xerox Phaser 6280DN - Garza


09/07/2011 09/19/2011 09/19/2011 09/26/2011 442.45

Account 60020 - Computer Related Supplies Totals Invoice Transactions 3 $449.45Account 60130 - Storeroom Supplies- Countywide

3578 - Warehouse Direct Office Products 1244768-0 Various Storeroom Office Supplies

Paid by EFT # 11158

08/23/2011 09/22/2011 08/25/2011 08/25/2011 09/12/2011 50.47

3578 - Warehouse Direct Office Products 1243391-0 Office Supplies - Susie DeChristopher (St. Atty)


09/07/2011 09/07/2011 09/07/2011 09/26/2011 597.05

Account 60130 - Storeroom Supplies- Countywide Totals Invoice Transactions 2 $647.52Sub-Department 040 - Finance Totals Invoice Transactions 8 $2,061.56

Department 040 - Finance Totals Invoice Transactions 8 $2,061.56Fund 001 - General Fund Totals Invoice Transactions 8 $2,061.56

Grand Totals Invoice Transactions 8 $2,061.56

Run by Finance Reports on 10/12/2011 08:38:39 AM Page 1 of 1

Finance Accounts Payable by GL DistributionPayment Date Range 09/01/11 - 09/30/11

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A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: 12/13/11

Item: 2012 Toner and Cartridge Contracts

Presenter / Sponsor: Jim Hansen

Assigned Committee: Finance Budgeted: Yes No N/A

If not budgeted, explain funding source: Appropriation: Various Departments

Summary:

This resolution approves the toners and cartridges for the County’s print machines for the fiscal year 2012. The County has spent over $45,000.00 on toner and cartridges in 2011. The Purchasing Department solicited bids for the toners and cartridges with sixteen vendors responding. Purchasing reviewed their responses and references. Listed below are the recommended vendors and the number of items awarded. By rebidding, we will be expecting a three percent reduction in costs over the previous year’s contract.

Vendor Name

Location

Awarded Items

Supplies Outlet

Reno, NV

90 The Office Pal

Lakewood, NJ

51

Numbers Automation

Des Plaines, IL

36 4inkjets/LD Products

Long Beach, CA

35

Velocita

Joliet, IL

23 The Tree House

Newton, MA

21

Lentkoproducts

Pingree Grove, IL

21 Quill Office Products

Lincolnshire, IL

15

Suppliers Now

Greenacres, FL

11 US Ink & Toner

Charlotte, NC

11

En Pointe Technologies

Gardena, CA

9 Supply Saver Corporation

Wall, NJ

7

The Very Last Word

Milptas, CA

6 Universal Laser

Costa Mesa, CA

5

Datasource, Ink.

Bloomington, IL

2 American Toner & Ink

Pompano Beach, FL

1

List Attachments:

Detailed information available from / at: Jim Hansen, Purchasing 630-444-1071

Staff Comments / Recommendations: Committee Approval

STATE OF ILLINOIS COUNTY OF KANE

RESOLUTION NO. 11 -

APPROVING TONER and CARTRIDGE CONTRACTS

WHEREAS, bids were solicited and received for the County’s toner and cartridge supplies for the fiscal year 2012; and

WHEREAS, the following vendors were the lowest responsive, responsible bidders for different

brands and categories of toner cartridges: The Tree House, Newton, MA Datasource, Ink., Bloomington, IL Quill, Lincolnshire, IL American Toner & Ink, Pompano Beach, FL Velocita Technology, Joliet, IL The Office Pal, Lakewood, NJ Universal Laser, Costa Mesa, CA The Very Last Word, Milptas, CA Suppliers Now, Greenacres, FL 4 InkJets/LD Products, Long Beach, CA Lentkoproducts, Pingree Grove, IL US Ink & Toner, Charlotte, NC Suppliers Outlet, Reno, NV Numbers Automation, Des Plaines, IL Supply Saver Corp, Wall, NJ En Pointe Technologies, Gardena, CA

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the low bids from these

vendors be accepted and approved. Funding shall be paid from the Office Supplies Fund listed below for various departments.

Line item Line Item Description Was

personnel/item/service approved in original

budget or a subsequent budget

revision?

Are funds currently available for this

personnel/item/service in the specified line

item?

If funds are not currently available in the specified line

item, where are the funds available?

Various - Depts. Commodities/Office Supplies Yes No

FY2011

Passed by the Kane County Board on November 8, 2011.

John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11Toner

A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: 12/13/11

Item: 2011 Extension of Office Supplies Contract

Presenter / Sponsor: Jim Hansen


If not budgeted, explain funding source: Appropriation: Varies by department.

Summary:

Kane County executed an agreement (Resolution 10-364) with Warehouse Direct Office Products to provide office supplies to the County for a one year period. The agreement allows two, one year mutually agreed upon extensions. Warehouse Direct Office Products, Mount Prospect proposes extending the contract with NO price increases over the previous year’s bid prices for the next year. Staff recommends that a one year extension of the current agreement with Warehouse Direct Office Products be approved. List Attachments:

Detailed information available from / at: Jim Hansen, Assistant Director of Purchasing 630-444-1071

Staff Comments / Recommendations: Committee Approval


RESOLUTION NO. 11 -

EXTENSION OF OFFICE SUPPLIES CONTRACT

WHEREAS, pursuant to Resolution 10-364, Kane County executed an agreement with Warehouse Direct Office Products to provide office supplies to the County for a one year period; and

WHEREAS, said agreement allows for two, one year extensions; and

WHEREAS, the Finance Committee recommends extending the contract with Warehouse Direct Office Products of Mount Prospect, IL for one year with no increase in pricing over the previous year’s bid prices; and

WHEREAS, adequate funds have been budgeted for office supplies and shall be paid from the Office Supplies Fund listed below for various departments.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the contract between Kane County and Warehouse Direct Office Products of Mount Prospect, IL for office supplies be extended for one year.

Line Item Line Item Description Was personnel/item/service

approved in original budget or a subsequent

budget revision?


personnel/item/service in the specific line item?

If funds are not currently available in the specified line item, where are the

funds available?

001.040.040.60000 Commodities/Office Supplies

Yes Yes N/A

Various Departments Commodities/Office Supplies

Yes Yes N/A

Passed by the Kane County Board on November 8, 2011.

John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11Supplies

A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: October 17, 2011

Item: Resolution: Authorizing Exception to the County Financial

Policies Regarding Personnel Hiring and Replacement (Support Staff)

Presenter / Sponsor: Roger Fahnestock

Assigned Committee: Administration Budgeted: Yes No N/A

If not budgeted, explain funding source: Appropriation:

Summary:

Requesting that an exception to the hiring policy be granted to the Information Technologies Department, authorizing the hiring of one support employee. This shortage in the public safety support division needs to be filled.

List Attachments:

Detailed information available from / at: William Lake, ITD, 630-232-5976

Staff Comments / Recommendations:


RESOLUTION NO. 11 -

AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING AND REPLACEMENT

(Information Technologies Department)

WHEREAS, the Kane County Information Technologies Department (ITD) Public Safety Support Division is responsible to provide computer (hardware and software) support to the Kane County Sheriff Department; and

WHEREAS, the Kane County Information Technologies Department utilizes Employee resources in the Public Safety Support division to accomplish its goals and missions; and

WHEREAS, current staffing level for support operations of Public Safety Support division, due

to employee resigning for better career opportunities, has fallen below the level needed to provide for and sustain application support; and

WHEREAS, on September 9, 2008, the Kane County Board had deemed it necessary to adopt

by Resolution a moratorium on the hiring of new County personnel and the replacement of existing or future personnel vacancies; and

WHEREAS, the Executive Director of the Kane County Information Technologies Department has requested the Kane County Board to allow exception to the hiring moratorium as the continuance of a shortage of staff will have a negative operational impact on the Department’s ability to efficiently and effectively conduct the operations of desktop support.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Information Technologies Department be allowed to hire one replacement to fill the support vacancies.

Line item Line Item Description Was personnel/item/service approved in original budget or

a subsequent budget revision?


personnel/item/service in the specified line item?

If funds are not currently available in

the specified line item, where are the funds

available?

001.060.060.40000 Salaries & Wages Yes Yes

Passed by the Kane County Board on November 8, 2011. John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11Hiring-ITD


Item:

Resolution: RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF BIG ROCK IN CONNECTION WITH THE KANE COUNTY RECOVERY BOND WATER PROJECT INITIATIVE

Presenter / Sponsor: Jodie Wollnik


If not budgeted, explain funding source: Appropriation: $__________

Summary:

In December of 2010 the County Board passed a Resolution approving 10 IGA’s in connection with the Recovery Bond Loan program for Water Related Infrastructure Projects. The Village of Big Rock submitted an initial application to the program however, matching funds for the construction of their stormwater projects were not available at that time. The Village recently received four IKE grants and has approved an SSA for partial repayment of the loan with the balance coming from their general fund. The Village requests approval of the IGA for a loan through the Recovery Bond program in the amount of $100,000. List Attachments: Resolution, IGA

Detailed information available from / at: Jodie Wollnik, Sr. Water Resource Engineer, (630) 232-3499

Staff Comments / Recommendations: Staff recommends Committee approval.


RESOLUTION NO. 11 -

RESOLUTION AUTHORIZING THE EXECUTION OF AN

INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF BIG ROCK IN CONNECTION WITH THE KANE COUNTY RECOVERY BOND WATER PROJECT INITIATIVE

WHEREAS, the County of Kane (“Kane County”) issued approximately Ten Million Dollars in Taxable General Obligation Alternate Bonds Series 2010 (the “Bonds”) for the purpose of financing certain infrastructure projects (the “Projects”) for Kane County as well as for other units of local government within Kane County (Ordinance 10-373); and

WHEREAS, Kane County has requested and required that all units of government participating in the Projects enter into Intergovernmental Agreements with Kane County in order to assure repayment of the Bonds; and

WHEREAS, Kane County has determined that it is in the best interest of Kane County and its residents to authorize and enter into such agreements; and

WHEREAS, the Constitution and laws of the State of Illinois authorize units of local government to enter such agreements for the purpose of jointly exercising the powers and duties given to them by law.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board as follows:

Section 1. The facts and statements contained in the preamble of this Resolution are hereby determined by the Kane County Board to be true and correct and are hereby incorporated as part of this resolution.

Section 2. The Chairman of the Kane County Board is hereby authorized and directed to execute an intergovernmental agreement with the Village of Big Rock for a recovery bond loan that will net an amount of One hundred thousand dollars and zero cents ($100,000), which is hereby approved, a copy of which is on file in the office of the Kane County Clerk (the “Parties”).

Passed by the Kane County Board on November 8, 2011. John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11BigRock


Item:

Resolution: Determining to Proceed to Issue General Obligation limited Bonds of the County of Kane, Illinois in an Aggregate Principal Amount Not to Exceed $2,000,000 for the Purpose of Paying for Improvements to Property of the County of Kane.

Presenter / Sponsor: Water Resources and Finance

Assigned Committee: Executive Budgeted: Yes No X N/A

If not budgeted, explain funding source: Appropriation: (insert dollar amount)

Summary:

The following summary was prepared by our bond counsel, Don Kreger: The proposed Resolution, though not required, has the following two purposes: 1.To indicate the Board's agreement to proceed with the bond issue, and 2. To allow reimbursement from bond proceeds of expenditures made for the Project occurring from and after 60 days prior to the passage of the Resolution.

List Attachments:

Detailed information available from / at: Kane County Finance Dept, 630-208-5112

Staff Comments / Recommendations:


RESOLUTION NO. 11 -

A RESOLUTION DETERMINING TO PROCEED TO ISSUE GENERAL OBLIGATION

LIMITED BONDS OF THE COUNTY OF KANE, ILLINOIS, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $2,000,000 FOR THE PURPOSE OF PAYING

FOR IMPROVEMENTS TO PROPERTY OF THE COUNTY OF KANE

WHEREAS, the County of Kane, Illinois (the “County”), is duly organized and existing under the provisions of the laws of the State of Illinois, and is now operating under and pursuant to the provisions of the Counties Code of the State of Illinois, 55 ILCS 5/1 et seq., as amended (the “Counties Code”), and is a “governmental unit” as defined in Section 2(i) of the Local Government Debt Reform Act of the State of Illinois, as amended, 30 ILCS 350/1 et seq. (the “Debt Reform Act”); and

WHEREAS, the County Board of the County (the “County Board”) has determined that it is

advisable, necessary and in the best interests of the County, in order to promote and protect the public health, welfare, safety and convenience of the residents to undertake a project consisting of improvements to properties of the County including, in connection with those improvements, all mechanical, electrical and other facilities and services necessary, useful or advisable to the program of improvements and, incidental to those project costs, to pay bond discount, interest, bond reserve requirements, and legal, other financing and related administrative fees and costs (together, the “Project”); and

WHEREAS, the estimated costs of the Project, including all of the costs previously described,

are anticipated to be not more than to $2,000,000 plus estimated investment earnings on the borrowing described in this resolution during the time prior to the expenditure of such amount; and

WHEREAS, the County Board has determined that there are insufficient funds on hand and

lawfully available to pay all of the costs of the Project, and it is necessary to issue additional obligations of the County to pay such costs; and

WHEREAS, the costs of the Project not paid from other sources are expected to be defrayed by

up to $2,000,000 of proceeds of bonds, and not by any cash on hand or expected to be on hand and lawfully available for such purpose; and

WHEREAS, Section 15.01 of the Debt Reform Act authorizes the County to issue limited bonds

(the “Bonds”) payable from the debt service extension base as defined in the Property Tax Extension Limitation Law 35 ILCS 200/185 et seq.; and

WHEREAS, it is necessary and in the best interests of the County that the Project be

undertaken, and in order to raise the funds required for such purpose it will be necessary for the County to borrow an amount not to exceed $2,000,000 and in evidence of such borrowing to issue general obligation limited bonds, all under and in accordance with the Counties Act and the Debt Reform Act; and

WHEREAS, the County Board has held a public hearing pursuant to the provision of the Bond

Issue Notification Act, 30 ILCS 352/1 et seq., as amended.

of 2, Res. #11-_____

NOW, THEREFORE, BE IT RESOLVED by the County Board of The County of Kane, Illinois, as follows:

Section 1. Incorporation of Preambles. The County Board finds and determines that all of

the recitals contained in the preambles to this resolution are true, correct and complete and incorporates them into this resolution by this reference.

Section 2. Public Hearing. In accordance with the Bond Issue Notification Act, the County

Board held a public hearing as part of the regular meeting of the County Board on November 8, 2011, beginning at 9:45 o’clock a.m. at the Kane County Government Center, 719 South Batavia Avenue, first floor board room, Geneva, Illinois.

Section 3. Determination to Proceed to Issue Bonds. It is necessary and in the best

interests of the County to undertake the Project for the public heath, welfare, safety and convenience of the residents of the County as described in the preambles. For the purpose of paying the costs of the Project, it is hereby determined that the County shall proceed to issue general obligation limited bonds (the “Bonds”) in an amount not to exceed $2,000,000.

Section 4. Declaration of Intent to Reimburse Project Expenditures. The County Board

anticipates that a portion of the expenditures relating to the Project have been paid not more than 60 days prior to the date of adoption of this resolution or will be paid on or after the date of adoption of this resolution and prior to the issuance of the Bonds. Such expenditures may be paid initially from other funds of the County and the County reasonably expects to reimburse itself from a portion of the proceeds of the Bonds.

Section 5. Severability. If any section, paragraph, clause or provision of this resolution

shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this ordinance.

Section 6. Effective Date. This resolution shall be in full force and effect immediately upon

its adoption as provided by law. Passed by the Kane County Board on November 8, 2011.

John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11Bonds

AgendaTreasurer's ReportFinance Director's ReportSales Tax AnalysisRevenue ReportExpenditure ReportAccounts Payable ReportRes.: Toner ContractRes.: Office Supplies ContractRes.: Hiring Exception-ITDRes.: IGA-Big RockRes.: BondsRes.: Lead Based Paint

Documents

FINANCE/BUDGET COMMITTEE MEETING Wednesday ......per form (i.e. 1,000 forms, 5,000 forms or 10,000 forms) to a cost per case (i.e. 1- 5 cases, 6-10 cases or 11-15 cases). Based on