FINANCE - District Council of Lower Eyre Peninsula of internal wall linings is complete; Tiling in the main floor area has commenced, additional tiles were required and the builder

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FINANCE APRIL 2013

F376 AIRPORT MANAGER’S REPORT

RECOMMENDATION AM “That the Airport Manager’s Report be received.” RECOMMENDATION AM “That the Airport Manager’s Report be adopted.”

F377 AIRPORT CORRESPONDENCE Nil. F378 AIRPORT GENERAL CORRESPONDENCE Nil. F379 AIRPORT LATE CORRESPONDENCE F380 AIRPORT GENERAL BUSINESS F381 OTHER BUSINESS ACTIVITIES Nil. F382 FINANCE REPORT

RECOMMENDATION ACC “That the Finance Report be received.”

RECOMMENDATION ACC “That the Finance Report be adopted.”

FINANCE – APRIL 2013


F383 FINANCE CORRESPONDENCE (1) Cummins & District Enterprise Committee - Railway Triangle

Correspondence has been received from the Cummins and District Enterprise Committee (CDEC) seeking clarification on the future running & maintenance costs associated with the operation of the recently installed lights at the railway triangle. The lights were installed at a cost of $5606.89 which was paid for by the CDEC, and included a coin operated time system for use of the lights by the public. The committee would like clarification on whether it is the responsibility of Council or the CDEC to:

Pay for the electricity used by the lights

Cover the costs of any repairs and maintenance of the lights

Collect the money from the coin operated timer on the lights.

The CDEC further request that they be issued with a key to the cleaning room to enable access to the override switch for the lights for CDEC operated events at the Triangle. RECOMMENDATION ACC “That the Cummins and District Enterprise Committee (CDEC) be advised:

That a key will be made available to CDEC for access to the lights;

That payment for electricity used will be paid for by Council;

Repairs and maintenance costs will be paid for by Council; and,

That CDEC will to be responsible for collecting the money from the coin operated timer.”

(2) SA National Football League – Request for sponsorship x 2

Two letters have been received from the SA National Football League advising that Kendall and Sheridan Howell of Yeelanna have been selected to represent South Australia at the 2013 AFL National Youth Girls Championships to be held in Shepparton, Victoria.

The League advises that each girl is required to contribute a levy fee of $1,000 to assist in covering the costs of the Championships and seek a contribution or assistance from Council in raising the funds.

(continued):



F383 FINANCE CORRESPONDENCE cont’d: (2) SA National Football League – Request for sponsorship x 2

RECOMMENDATION ACC “That the SA National Football League be advised that Council will provide a donation of $200 each towards the levy fee for both Kendall and Sheridan Howell to participate in the 2013 AFL National Youth Girls Championships to be held in Shepparton, Victoria in May, 2013.”

(3) McKenzie & Hall – Statue for Cummins Township

Correspondence has been received from Messrs McKenzie & Hall requesting that Council allocate $10,000 in the 2013/14 budget for a public art project acknowledging the grain handling history of the area by way of a statue / iconic figure in the Cummins Railway Triangle. An approach has been made to artists Gillie & Marc from NSW who have indicated that they are willing to undertake the project at no cost, providing materials, travel and accommodation needs are covered. The total project cost is estimated to be a maximum of $50,000, with funding requests made to the Community Bank, SA Arts, History Councils and will be supported by a public donation campaign.

(REFER FOLIO FN:13.04.01)

RECOMMENDATION ACC “That Messrs McKenzie & Hall be thanked for their correspondence and advised that their request will be considered during the formulation of the 2013/14 budget.”

(4) Bruce Terrace – Cummins Township

Correspondence received from the Department of Planning, Transport and Infrastructure (DPTI) advising that the Bruce Terrace project has again been included in a list of candidate projects for funding and will now be prioritised against other statewide projects. The list of priority projects for the 2013/14 year will be known by the end of July 2013. DPTI also advise they have received an email from Viterra with concerns regarding the spoon drain on the Tod Highway opposite O’Malley Street in Cummins.

(REFER FOLIO FN:13.04.02) RECOMMENDATION ACC “Noted.”



F384 TENDERS / QUOTATIONS F385 FINANCE GENERAL CORRESPONDENCE

1 Department of Regional Australia, Local Government, Arts & Sport – 2009-10 Local Government National Report is available at www.regional.gov.au

RECOMMENDATION ACC “Noted.”

F386 FINANCE LATE CORRESPONDENCE F387 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Items of correspondence received which have been dealt with by Council staff and do not require a resolution of Council have been provided under separate cover for the information of Councillors.


F388 FINANCE GENERAL BUSINESS

http://www.regional.gov.au/

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DISTRICT COUNCIL OF LOWER EYRE PENINSULA AIRPORT MANAGER'S REPORT – 19 APRIL 2013

AM/34/13 - AIRPORT USAGE The passenger numbers for February have now been received and total passengers carried for the month were 3% down on February 2012. The two graphs below show the passenger numbers for the past 12 months compared to the previous 12 months and the percentage growth month on month for the past 12 months compared to the previous 12 months:

RECOMMENDATION AM “Noted.”

AIRPORT MANAGER'S REPORT – 19 APRIL 2013


AM/35/13 – AIRPORT CAFÉ LEASE Council resolved at the March Council meeting that the CEO be delegated authority to complete negotiation of an agreement to lease and a lease for the Port Lincoln Airport Café with the preferred Lessee. This negotiation has now been concluded and draft documents have been prepared and require signing and sealing by Council under a resolution. RECOMMENDATION AM “That the Mayor and Chief Executive Officer sign and seal the ‘Agreement for Lease’ and ‘Memorandum of Lease’ with the preferred Lessee of the Port Lincoln Airport Café”. AM/36/13 – CAR PARK PROJECT Work on the car park is now well under way with the stormwater drainage commenced and earthworks required to bring the site up to the correct level almost complete. The next stage will be the pavement material in conjunction with kerbing works. RECOMMENDATION AM “Noted.” AM/37/13 – APRON TAXIWAY PROJECT Work has commenced on site for this project with the apron and portion of the taxiway having been excavated to the required depth and proof rolled. The proof rolling has identified a small area on the taxiway (approx 200m2) where unstable conditions were encountered which will require some additional excavation and backfill with a cement treated rubble. Apart from this section the other sub-grade conditions encountered thus far have been good. One of the two layers of select fill has been placed on the apron extension area and material has been delivered to site for this work to continue along the new taxiway. A trial section of the concrete required under the pavement in the vicinity of the main runway has now been poured in preparation for the sections to be poured during night works while the airport is closed. The night works are scheduled to commence on 13 April and it is hoped that they can be completed in five nights. Progress against the program will be closely monitored as any slippage will require arrangements for an extension to the period when the airport is closed at night. This closure is designed not to impact on the scheduled passenger operations with the main impact being on the freight service that delivers the newspapers each night and other itinerant night time users.

(continued):



AM/37/13 – APRON TAXIWAY PROJECT cont’d: Aerodrome Design have been on site from time to time to assist with this project, particularly with proof rolling and the concrete work, as well as to provide advice on regulatory compliance issues as required. RECOMMENDATION AM “Noted.” AM/38/13 - LAND ACQUISITION Wallmans have advised that settlements have been completed for both parcels of land being acquired and the required documents were lodged with the Lands Titles Office on 5 April to enable new titles to be issued. It is expected that the issue of new titles will take between 4 and 6 weeks. RECOMMENDATION AM “Noted.” AM/39/13 - TERMINAL BUILDING CONTRACT The current status of works on site since my March report is as follows:

Ceiling linings are complete; Installation of roof cladding and flashings are complete; Installation of windows is complete; Installation of mechanical equipment and ducting is complete and air

conditioning system has been commissioned; Steel framed stud walls are complete; Installation of internal wall linings is complete; Tiling in the main floor area has commenced, additional tiles were

required and the builder is currently awaiting delivery; Painting is almost complete; Erection of the porte-cochere framework is complete, awaiting

cladding; Installation of perforated metal cladding to baggage areas commenced; Joinery has commenced; Installation of new fire main, pressure reduction valves and hydrants

complete, hydrant booster installed, awaiting flow testing by CFS; External paving is almost complete; Vinyl floor covering is now being laid with carpet on site ready to lay;

and Construction of the new generator and switchboard shed is complete

the new main switchboard and the new generator have been commissioned.

RECOMMENDATION AM “Noted.”



AM/40/13 – WORKS ANCILLARY TO THE TERMINAL BUILDING CONTRACT Works on the projects adjoining the building are now able to commence with preliminary activities commenced on fencing, retaining walls, landscaping and alterations to the Telstra infrastructure to service the new building. RECOMMENDATION AM “Noted.” AM/41/12 - ISSUE TRACKING SPREADSHEET The Airport Issue Tracking Spreadsheet has been folioed for Councillors information. RECOMMENDATION AM “Noted.” PETER AIRD AIRPORT MANAGER 10 April 2013

DISTRICT COUNCIL OF LOWER EYRE PENINSULA FINANCE REPORT - 19 APRIL 2013

G:\New Common\New_Structure\Reports\Finance\Public Reports\Nov 10 - Nov 14\FN0413.doc 1

FN/25/13 - BANK RECONCILIATION STATEMENT AS AT 08/04/13 BENDIGO - GENERAL ACCOUNT Balance as per bank statement $411,377.18 Cr Less Un-presented Cheques $24,162.10 Dr Add Receipted Deposits not yet on Statement $28,740.60 Cr Less Deposits on Statement not yet Receipted $18,221.55 Dr

$397,734.13 Cr

BALANCE AS PER GENERAL LEDGER $397,734.13 Dr

RECOMMENDATION ACC “Noted.” FN/26/13 - RESERVES STATUS REPORT AS AT 08/04/13

General Self Funding Activity Reserves (Excl. CWMS) $ $ $ AIRPORT FUND 1/7/12 Balance $4,183,000 Add Budgeted Deposit – General Operations ($339,100) $339,100 Add Interest Received on RDAF Grant LGFA Account $7,986 Add Budgeted Deposit – RDIF Grant ($1,020,000) $0 Add Budgeted Deposit –Office Transport Security Grant ($320,000) $320,000 Add Budgeted Deposit – SATC Grant ($10,000) $0 Add Budgeted Deposit – RDAF Grant ($3,825,000) $1,125,000 Add Budgeted Deposit – Cash Advance Debenture ($3,000,000) $1,450,000 Less Budgeted Withdrawal – Taxiway ($517,000) -$35,201 Less Budgeted Withdrawal – Apron ($1,206,000) -$27,599 Less Budgeted Withdrawal – Carpark ($844,000) -$4,983 Less Budgeted Withdrawal – Lighting ($17,000) $513 Less Budgeted Withdrawal – Plant & Equipment ($20,000) -$71,559 Less Budgeted Withdrawal – Land Acquisitions ($558,000) -$681,591 Less Budgeted Withdrawal – Terminal Building ($8,445,000) -$5,908,850 Less Budgeted Withdrawal – Screening Equipment ($350,000) $0 Less Budgeted Withdrawal–Apron Interface /Landscape ($150,000) -$320 Less Budgeted Withdrawal – Electrical Upgrade ($349,000) -$5,570 Less Budgeted Withdrawal – Carpark Stormwater ($37,000) -$17,053 Less Budgeted Withdrawal – Carpark Fencing ($46,000) $0 Less Adjustment 2011/12 -$362,700 08/04/13 Balance $310,173 COFFIN BAY CARAVAN PARK FUND 1/7/12 Balance $5,900 Add Budgeted Deposit – General Operations ($47,000) $47,000 Less Budgeted Withdrawal – Tourism Development Fund ($8,600) -$8,600 Less Budgeted Withdrawal – Loan Principal Repayment ($10,200) -$4,998 Less Budgeted Withdrawal – Loan Principal Repayment ($39,900) -$19,720 Less Adjustment 2011/12 -$90,700 08/04/13 Balance -$71,118 CUMMINS HOMES FUND 1/7/12 Balance $56,950 Add Budgeted Deposit ($16,700) $16,700 Add Interest Received ($3,700) $3,700 Less Budgeted Withdrawal – Remove & replace fencing ($18,300) -$19,025 Less Budgeted Withdrawal – Remove & replace insulation ($30,800) -$26,115 Add Adjustment 2011/12 $12,600 08/04/13 Balance $44,810 Sub-total General Self Funding Activity Reserves (Excl. CWMS) $283,865

(continued):



FN/26/13 – RESERVES STATUS REPORT AS AT 08/04/13 cont’d:

General Reserves (Excl. Self Funding Activities & CWMS) $ $ $ PLANT REPLACEMENT FUND 1/7/12 Balance $287,200 Add Budgeted Deposit ($319,000) $319,000 Less Budgeted Withdrawal ($110,000) $0 08/04/13 Balance $606,200 LONG SERVICE LEAVE FUND

1/7/12 Balance $220,400 Add Budgeted Deposit ($46,200) $46,200 Less Budgeted Withdrawal ($16,600) -$35,744 08/04/13 Balance $230,856 SEPS FUND 1/7/12 Balance $76,600 Add Budgeted Contributions ($22,300) $22,287 08/04/13 Balance $98,887 JETTY FUND 1/7/12 Balance $188,500 Add Budgeted Deposit ($18,000) $18,000 Less Budgeted Withdrawal ($80,000) -$7,793 08/04/13 Balance $198,707 COFFIN BAY BOAT RAMP RESERVE 1/7/12 Balance $19,400 Add Budgeted Deposit ($3,800) $0 08/04/13 Balance $19,400 OPEN SPACE RESERVE (LGFA) 1/7/12 Balance $4,541 Add Interest Received $121 08/04/13 Balance $4,662 COFFIN BAY TOURISM DEVELOPMENT FUND 1/7/12 Balance -$50,500 Add Caravan Park Lease ($8,600) $8,600 08/04/13 Balance -$41,900 SEALED ROADS RESERVE 1/7/12 Balance $74,000 Add Budgeted Deposit ($42,000) $42,000 Add Budgeted Transfer from Street Lighting Reserve ($25,000) $35,247 Less Budgeted Wdl – Sealed Roads Maintenance ($141,000) -$89,126 08/04/13 Balance $62,121 STREET LIGHTING RESERVE 1/7/12 Balance $50,400 Add Budgeted Deposit ($54,600) $54,600 Less Budgeted Withdrawal – Coffin Bay Street Lighting ($80,000) -$69,753 Less Budgeted Transfer to Sealed Roads Reserve ($25,000) -$35,247 08/04/13 Balance $0 LANDFILL CAPPING RESERVE 1/712 Balance -$111,000 Add Budgeted Deposit – Reserve Repayment ($28,000) $28,000 08/04/13 Balance -$83,000 SLEAFORD BAY CABIN PARK RESERVE

1/7/12 Balance $0 Less Unbudgeted Withdrawal – Asbestos Removal -$90,000 08/04/13 Balance -$90,000 Sub-total Reserves (Excl. Self Funding Activities & CWMS) $1,005,933

(continued):



FN/26/13 – RESERVES STATUS REPORT AS AT 08/04/13 cont’d:

CWMS Reserves $ $ $ CONSOLIDATED CWMS – OPERATING FUND 1/7/12 Balance $246,210 Add Budgeted Deposit – General Operations ($242,000) $242,000 Add Budgeted Deposit – Interest Received ($4,900) $4,900 Less Budgeted Withdrawal – Debenture Loan 41 Repayment

($88,900) -$88,875

Less Budgeted Withdrawal – Debenture Loan 68 Repayment ($12,500)

-$6,165

Less Budgeted Withdrawal – Station J Upgrade ($15,000) -$7,078 Less Budgeted Withdrawal – Pump Station Upgrades ($115,000) -$7,700 Less Budgeted Withdrawal – Tulka Completion ($210,000) -$23,894 Less Adjustment 2011/12 - $79,100 08/04/13 Balance $280,298 TULKA CWMS SECURITY DEPOSIT (LGFA) 1/7/12 Balance $34,075 Add Interest Received $909 08/04/13 Balance $34,984 Sub-total CWMS $315,282 Total Reserves $1,605,080


FN/27/13 - FUNDS STATUS REPORT AS AT 08/04/13

Bank Accounts Balance Interest Rate BENDIGO CHEQUE ACCOUNT $397,734 1.35% LGFA AT CALL GENERAL $121,570 3.00% LGFA OPEN SPACE RESERVE $4,662 3.00% TULKA CWMS SECURITY DEPOSIT RDAF (FEDERAL) AIRPORT UPGRADE GRANT LGFA TULKA CWMS UPGRADE FUNDS

$34,985 $7,986

$215,000

3.00% 3.00% 3.00%

Total Bank Accounts $781,937

less Total Reserves -$1,605,080 Balance Remaining: GENERAL OPERATING FUNDS

- $823,143




FN/28/13 - COUNCIL BUDGET REPORT AS AT 29/3/13 This report has been provided for the information of members.

(REFER FOLIO: FNRP13.04.01) RECOMMENDATION ACC “Noted.” FN/29/13 - THIRD QUARTER COUNCIL BUDGET REVIEW AS AT 8/4/13 The following report highlights several areas where budget discrepancies have been identified as part of the third quarter budget review process. The summary report is not intended to highlight every budget line with an over or under expenditure but is intended to identify issues where a Council decision has been made in regard to unbudgeted expenditure, an alteration has occurred in grants received, contract renewal has affected the budget performance or a significant budget discrepancy has occurred.

Note: (E) Items for which the actual yearly expenditure/income for the budget line has not been finalised but where an estimate of the likely budget discrepancy has been made are indicated by the letter E (Estimate) in the last column. An estimate of the year’s actual income or expenditure based on information available at the time of the review has been inserted.

(I) Items for which the actual yearly expenditure/income is incomplete for the year and it is not possible to estimate the final actual amount are indicated by the letter I (Incomplete). The current actual amount at the time of preparing the report has been inserted.

(A) Items for which actual expenditure/income for the year has been finalised are indicated by the letter A (Actual).

(B) Items which relate to a business activity (including CWMS) and are separated from the general cash flow of Council are indicated by the letter B (Business Activity)

(C) Items which do not affect the budget position but which require explanation are indicated by the letter C (Comment Only) in the last column.

(continued):



FN/29/13 - THIRD QUARTER COUNCIL BUDGET REVIEW AS AT 8/4/13 cont’d: Expenditure

Acc No

Account Name Budget

$

Actual/ Estimate

$

2012/13 Surplus / (Deficit)

$

Comment

Estimate/ Actual/

Incomplete/ Comment

8010 Subscriptions 17,500 15,300 2,200 EPLGA Annual membership less than budgeted amount (A)

8011 Insurance Rebate (6,300) (10,900) 4,600 LGA MLS Rebate higher than budgeted amount (A)

8020 Administration Salaries 801,300 791,300 10,000 Administration Salaries expected to be under budget due to staff resignation (E)

8041 20009

Council Office Construction Council Office Loan

746,000 (746,000)

842,000 (842,000)

(96,000) 96,000

Figures provided represent cost over several years. Details of variances are provided in this report at item FN/20/13 – Council loan borrowings.

(A)

8042 Council Offices – Maintenance 30,500 38,500 (8,000) Over budget expenditure due to office relocation including $2,000 removalist fees

(E)

8047 Computer Support 10,000 5,000 5,000 Under budget expenditure for Civica prepaid support (E)

8101 Major Bushfire Expenditure 0 120,000 (120,000) Unbudgeted expenditure to remove asbestos etc at the Sleaford Bay Cabin Park, refer CEO report December 2012. This amount will be transferred to the balance sheet at year end to be recovered as a debtor and should not be treated as a deficit.

(E)

8115 20101

Fire Prevention – General Fire Protection Grants

33,000 (23,000)

21,000 (14,000)

11,000 (9,000)

Kennedy Drive strategic works completed under budget. Project was subject to 2/3 grant funding of total costs.

(A)

8561 - 8564

CWMS Maintenance 0 6,000 (6,000) CWMS Water licence fee unbudgeted (B)

8627 20554

Standpipes Expenditure Water Reimbursements

5,000 (0)

43,000 (19,300)

(38,000) 19,300

Standpipes being accessed by Mining Company per agreement with Works Manager. Invoices were issued in previous financial year for 2012/13 water use, in effect balancing the income and expenditure over two years.

(C)

8628 Street Lighting 80,000 69,800 10,200 Coffin Bay Street Lighting completed under budget. (A)

8761 Reserves Maintenance 0 4,000 (4,000) Install backflow prevention devices at Coffin Bay & Cummins motor home sullage points and Coffin Bay boat ramp wash down area. Refer Works Manager report August 2012

(E)

9983 20902

Sullivan Drive Sealing Developer Contribution

688,000 417,000

50,000 0

638,000 (417,000)

Survey and design work expected to be only works completed on this project in 2012/13. The project is being funded by developer contribution plus loan so should not be treated as surplus funds

(C)

9994 20901

Bruce Terrace Sealing Bruce Terrace Loan Borrowing

455,000 (390,000)

0 0

455,000 (390,000)

Bruce Terrace upgrade has been deferred until 2013/14 to allow for further grant applications. Refer Works Manager report August 2012.

(A)



FN/29/13 - THIRD QUARTER COUNCIL BUDGET REVIEW AS AT 8/4/13 cont’d: Expenditure cont’d

Acc No

Account Name Budget

$

Actual/ Estimate

$


$

Comment

Estimate/ Actual/

Incomplete/ Comment

10000 Howard Avenue Sealing 145,000 195,000 (50,000) Over budget expenditure due to increased kerbing costs (E)

10003 Penmarric Lane 0 6,000 (6,000) Survey and design costs to be undertaken this financial year to prepare for project completion in 2013/14 not budgeted for.

(E)

15201 20990

Footpaths Construction Footpaths – Loans received

48,000 (48,000)

40,000 (40,000)

8,000 (8,000)

Coffin Bay footpath project completed under budget with loan borrowings adjusted accordingly

(A)

15301 PLA – Buildings 0 10,000 (10,000) Unbudgeted expenditure to begin tender process and design costs for redevelopment of existing terminal. Refer Airport Managers report September 2012

(B)

15302 PLA – Plant & Equipment 0 30,000 (30,000) Unbudgeted expenditure to install air conditioning in existing terminal. (B)

15331 Insurance – PLA Insurance – PLA Rebate

104,100 0

100,100 7,300

4,000 7,300

LGA MLS Civil Liability less than budgeted amount LGA MLS Rebate received unbudgeted (Income)

(B)

15332 Other Expenses – PLA 7,000 5,000 2,000 AAA annual subscription less than budgeted amount (B)

15358 PLA Maintenance – Security Programs

15,000 45,900 (30,900) At the discretion of the Airport Manager expenditure deemed to be related to Security has been reallocated to this account to allow for claim against OTS Grant of $320,000

(B)

15369 PLA – Bird & Animal Hazard Management

0 7,300 (7,300) At the request of PLA staff this account has been created to monitor this type of expenditure

(B)

15501 Roadside Furniture 73,000 83,000 (10,000) Over budget expenditure (E)

16001 Salaries – Works Department 277,700 237,700 40,000 Under budget expenditure due to resignations. (E)

16015 Other Works Dept Expenditure 45,000 90,000 (45,000) Over budget expenditure due to back pays. All jobs should see a slight saving to offset this however it is difficult to identify.

(E)

16017 Plant & Equipment – Works 20,000 15,000 5,000 Under budget expenditure (E)

16028 Works Admin Vehicles 32,000 28,000 4,000 Under budget expenditure due to resignations. (E)

16101 Machinery Purchases 27,000 20,000

30,700 22,900

(3,700) (2,900)

Technical Officer ute purchase higher than budgeted amount Development Manager vehicle change over higher than budgeted amount Refer Tenders/Quotations September 2012 Finance Agenda

(A)



FN/29/13 - THIRD QUARTER COUNCIL BUDGET REVIEW AS AT 8/4/13 cont’d: Income

Acc No

Account Name Budget

$

Actual/ Estimate

$


$

Comment

Estimate/ Actual/

Incomplete/ Comment

20023 Rate Discount (Expense) 47,000 39,200 7,800 Under budget expense. Ratepayers did not take up opportunity for 2% discount to level expected.

(A)

20403 Cummins Homes – Grants 0 19,400 19,400 Grant received from Cummins Financial Services unbudgeted. (B)

20809 Elliston Development Income 10,000 18,000 8,000 Over budget income (E)

20926 Financial Assistance Grants - Roads

564,200 549,400 (14,800) Under budget income due to estimate being slightly less and also deduction for 2011/12 over payment applied. Refer October 2012 Finance Agenda

(A)

20928 Roads to Recovery 292,000 584,000 292,000 2011/12 funding amount was not expected to be paid until 2013/14. This surplus amount was accounted for as a deficit in the 2011/12 year and should not be treated as surplus funds in this financial year.

(A)

DISTRICT COUNCIL OF LOWER EYRE PENINSULA FINANCE REPORT – 19 APRIL 2013


FN/29/13 - THIRD QUARTER COUNCIL BUDGET REVIEW AS AT 8/4/13 cont’d:

The net effect of items identified in the summary report which affect the budget surplus/deficit for the year amount to a net budget surplus of $19,400 to the end of the third quarter. RECOMMENDATION ACC “Noted.” FN/30/13 – COUNCIL LOAN BORROWINGS In the formulation of the 2012/13 budget Council resolved to borrow for particular purposes. The following is a summary of the projects completed to date that require loan borrowings to balance Council’s cash flow for the year: -

Council Offices Construction – 8041 Expenditure Budgeted Estimated $746,000 $842,000 Funding Strategy Original Budget Revised Budget Loan $746,000 $842,000

Total Funding $746,000 $842,000 Comment: The above figures represent the cost of the project over several years. This project has now been completed with the total cost significantly higher than the budgeted amount. The following summary shows the budgeted amounts against the actual costs, with the main variances being for Bruce Plevins variations, under budgeting Mark Penna’s consultancy costs and not making allowance for furniture and other sundry amounts;

Budget $ Actual $ Variance $

Bruce Plevins Builder 709,000 751,000 42,000

Mark Penna Design 26,000 44,000 18,000

2006 – 2012 design costs etc 11,000 14,000 3,000

Furniture, Signs, Dev fees etc 0 33,000 33,000

TOTAL 746,000 842,000 96,000

RECOMMENDATION ACC “That Council borrow the following amount from the LGFA to fund this project in the 2012/13 financial year:

$842,000 for the Cummins Council Office Construction; with repayments of Principle and Interest to be made over a ten year period; and That the Chief Executive Officer and Mayor sign and seal the debenture loan documents as required.”

DISTRICT COUNCIL OF LOWER EYRE PENINSULA FINANCE REPORT – 19 APRIL 2013


FN/31/13 – COUNCIL CASH ADVANCE DEBENTURE The issue of managing Councils cash flow is now a critical aspect of financial management due to the Airport reserves being used to fund the upgrade currently being completed. There are times when Council may be undertaking large construction projects with loan borrowings not being taken until project completion (Cummins Office), resulting in the general operating funds becoming quite low. The use of a Cash Advance Debenture will provide Council with the security that all payments can be met in a timely manner until loan borrowings, rate income etc become available and the debenture can then be repaid. RECOMMENDATION ACC “That Council open a Cash Advance Debenture facility with an available limit of $1 million from the LGFA to be used for general operating funds; and That the Chief Executive Officer and Mayor sign and seal the Cash Advance Debenture loan documents as required.” FN/32/13 - ISSUE TRACKING SPREADSHEET A register of current Finance Issues has been folioed for the information of Councillors. RECOMMENDATION ACC “Noted.” FN/33/13 - MEETINGS ATTENDED 26/03/13 Attended Council inspection day 27/03/13 Attended WHS Seminar at Ravendale 03/04/13 Attended Special Council meeting in the RDA Boardroom 09/04/13 Attended Senior Management Meeting 10/04/13 Attended Budget meeting 16/04/13 Attended fire warden training at TAFE in Port Lincoln RECOMMENDATION ACC “Noted.” TROY SMITH ACCOUNTANT 11 APRIL 2013

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WORKS AND INFRASTRUCTURE 19 APRIL 2013

W169 WORKS REPORT

RECOMMENDATION DWI “That the Works Report be received.” RECOMMENDATION DWI “That the Works Report be adopted.”

W170 WORKS CORRESPONDENCE (1) Native Vegetation Clearance Application - Andrew

Correspondence has been received from the Native Vegetation Council (NVC) seeking Council comment regarding an application from DB & JE Andrew to clear vegetation on their property in the Hundred of Warrow. Council has no comment to make on the application. RECOMMENDATION AWM “Noted.”

(2) North Shields Progress Association – Extension of 60kph Speed Zone

Correspondence has been received from the North Shields Progress Association advising that people who attended the recent NSPA meeting believe that the 60km speed zone should be extended to run between the Caravan Shop and south of the Cemetery. (REFER FOLIO: WK13.04.01) The Department of Planning, Transport and Infrastructure (DPTI) conceded the installation of a 60kph zone in late 2012. The location of the reduced speed zone coincides with the section of Highway where there is direct property access to the road and in the vicinity of cemetery access as well as Murray Drive. A request to lower the speed limit to the existing 80kph zone to 60kph where the property access is via a parallel street (Dorward Street) is highly unlikely to be successful and it would be extremely difficult for Council staff to mount a sound technical basis for the request – sight lines for the intersections are equal to or greater than required standards and there is no direct residential property access within this section. This does not preclude the Council agreeing to approach DPTI, but this should be seen as supporting the lower speed limit on behalf of the local community and not on technical grounds.

(continued):

WORKS AND INFRASTRUCTURE – 19 APRIL 2013

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W170 WORKS CORRESPONDENCE cont’d: (2) North Shields Progress Association – Extension of 60kph Speed Zone

cont’d:

There are several options for Council’s consideration and a number of alternate recommendations are provided: a) That the North Shields Progress Association be advised that whilst the

Council is appreciative of the desire for an extension to the new 60kph speed zone it can not justify a further approach to the Department of Planning and Infrastructure in view of the property access and sight line availability within the existing 80kph zone.

b) That Council seeks the review of the current 80kph speed zone within the section of Lincoln Highway at North Shields by the Department of Planning Transport and Infrastructure in line with the comments raised by the North Shields Progress Association.

RECOMMENDATION DWI “That the North Shields Progress Association be advised that whilst the Council is appreciative of the desire for an extension to the new 60kph speed zone it can not justify a further approach to the Department of Planning and Infrastructure in view of the limited property access and sight line availability within the existing 80kph zone.”

(3) 2013 Local Governments Roads and Works Conference

Correspondence has been received from Local Government Association confirming that the 2013 Local Government Roads and Works Conference will be held on 22 and 23 August 2013 at the Chaffey Theatre in Renmark and to advise of changes to the conference committee membership. Conference registrations will open in April and any member wishing to attend is asked to contact the Works Administration Department.

RECOMMENDATION DWI

“That an allocation be made in the Draft 2013-2014 Annual Budget for attendance at the Conference by up to two elected members and two staff.”



W170 WORKS CORRESPONDENCE cont’d: (4) EP Natural Resources Management Board

Correspondence has been received from Eyre Peninsula Resource Management Board in relation to the Annual Review of the Business Plan ‘Investing in our Resources’. The plan identifies the business of the Board, including the programs to be delivered, sources of funding and the proposed expenditure by the Board and the resources required for the next three years, beginning from 2013-14 financial year. This plan has been out for public consultation and Annie Lane addressed Council on key issues. RECOMMENDATION AWM

“Noted” (5) Cummins Community Hotel

Correspondence has been received from Cummins Community Hotel Limited in relation to a safer access to the main entrance and bar entrance to the Cummins Hotel. The Cummins Community Hotel Limited is requesting Council to upgrade the footpath and provide ramped entrances to the dining room and bar. The Works Manager will investigate whether adjustment to the footpath is possible to accommodate a level access to the hotel dining room / bar entrance and liase with the Hotel Board in relation to future action. A report will be brought back to Council if considered necessary. RECOMMENDATION AWM “Noted”

(6) Street Light

Correspondence has been received from Karen Burgin in relation to the street light outside her property in Hurrell Street, Coffin Bay. She would like the street light to be shielded so that the direct light does not shine into her windows as it is too bright. The Works Manager will investigate options for shielding the street lighting from this residence and liase with Ms Burgin in relation to future action. A report will be brought back to Council if considered necessary. RECOMMENDATION AWM “That Karen Burgin be advised that the Works Manager will investigate options for shielding the street lighting outside her property at Hurrell Street.”



W170 WORKS CORRESPONDENCE cont’d: (7) West Coast Funerals

Correspondence has been received from West Coast Funerals in relation to a letter received from the Council regarding the removal of a tree situated on the road reserve at the entrance of their property, 1123 Flinders Highway, Coomunga. The Works Manager will investigate Councils legislative responsibilities and restrictions in dealing with large gum trees along the driveway access and will liase with West Coast Funerals accordingly. A report will be brought back to Council if considered necessary. (REFER FOLIO: WK13.04.03)

RECOMMENDATION AWM “Noted.”

(8) Draft Coffin Bay Foreshore Vegetation Management Plan – Summary of Latest Submission Period (February/March 2013)

At the Council Meeting held on 18 January 2013, Council resolved the following: “That Council endorse the Coffin Bay Foreshore Vegetation Management Plan as presented and that in accordance with previous resolution of council (WM/181/11) a four week consultation period be run, incorporating:

Plan to be available on the Council website and from Council offices;

Letter to be mailed to the Coffin Bay Progress Association, Tourist Association, Yacht Club and Sporting Club;

Advertising of the availability of the plan be undertaken through the Port Lincoln Times, Coffin Bay Sun and Cummins Connection; and

A public meeting be arranged in Coffin Bay to be held on a weekday evening of the third week of the consultation period.”

The Draft was advertised, and a public meeting was held on Tuesday 19 March at the Coffin Bay Yacht Club. The notes from that meeting are included as a folio.

(REFER FOLIO: WK13.04.04) To date seven (7) written submissions have been received following the latest invitation for comment. One (1) is a re-submission from the previous comment period in 2011. Copies and a summary of the latest submissions and a copy of the previous summary of comments are also included as a folio.

(REFER FOLIO: WK13.04.05)

(continued):



W170 WORKS CORRESPONDENCE cont’d

(8) Draft Coffin Bay Vegetation Management Plan – Summary of Latest Submission Period (February/March 2013) cont’d In general terms the prevailing issues in respect of actions recommended within the Plan are considered to be:

Closure of existing access points,

The height and location of revegetation plantings,

The removal of dead and fallen timber,

The relationship between the revegetation and ongoing management of the vegetation and the CFS Bushfire Risk Assessment report/recommendations.

The Vegetation Management Plan clearly has drawn out diverse views on the most appropriate means of managing the area of foreshore reserve between the boat ramp and Crinolin Point.

Based on the differences of opinion it will be difficult for Council to achieve community consensus, and therefore the key aspects that Council could consider in the implementation of the Plan for the 2013-2014 financial year are listed as follows:

Allow for the existing car and pedestrian access points to remain except where: -

o Sight distance can not be reasonably achieved; or o Rationalisation of existing access points which are in close proximity

to each other will either reduce erosion or assist in management of invasive weeds and will not unduly impact on existing views,

Install appropriate barriers to define the current footprint of the access points to prevent further impact on abutting vegetation,

Undertake erosion control where practical to stabilise footways adjoining car park access points,

Revegetation and removal of dead or fallen timber to be deferred until the Bushfire Risk Assessment report has been undertaken and assessed by Council,

As and when revegetation is agreed by Council, plantings will be selected to restore the understorey mindful of preserving sea views which prevailed at April 2013.

The Bushfire Risk Assessment is not expected to be received for some months, if not until 2014, based on comments from the CFS. Unless Council was to allocate the resources in-house to undertake the work it will remain a point of contention in respect to revegetation and if dead and fallen timber is to be removed or left in situ.

(continued):



W170 WORKS CORRESPONDENCE cont’d

(8) Draft Coffin Bay Vegetation Management Plan – Summary of Latest Submission Period (February/March 2013) cont’d

RECOMMENDATION DWI “That Council:

1. Approve the incorporation of the following points in the Coffin Bay Foreshore Vegetation Management Plan – a. Allow for the existing car and pedestrian access points to

remain except where: - a. Sight distance can not be reasonably achieved; or b. Rationalisation of existing access points which are in

close proximity to each other will either reduce erosion or assist in management of invasive weeds and will not unduly impact on existing views,

b. Install appropriate barriers to define the current footprint of the access points to prevent further impact on abutting vegetation,

c. Undertake erosion control where practical to stabilise footways adjoining car park access points,

d. Revegetation and removal of dead or fallen timber to be deferred until the Bushfire Risk Assessment report has been undertaken and assessed by Council,

e. As and when revegetation is agreed by Council, plantings will be selected to restore the understorey mindful of preserving sea views which prevailed at April 2013; and,

2. Approve an allocation to be made in the Draft 2013-2014 Annual Budget for the provision of a Bushfire Risk Assessment of the foreshore reserve area between the boat ramp and Crinolin Point to be undertaken prior to November 2013 utilising in-house resources, CFS and consultancy services as required.”

W171 WORKS GENERAL CORRESPONDENCE W172 WORKS LATE CORRESPONDENCE W173 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION Items of correspondence received which have been dealt with by Council staff

and do not require a resolution of Council have been provided under separate cover for the information of members.

RECOMMENDATION AWM “Noted.”

W174 WORKS GENERAL BUSINESS

G:\New Common\New_Structure\Reports\Works\Public Reports\Nov 10 - Nov 14\WM0413.doc 1

DISTRICT COUNCIL OF LOWER EYRE PENINSULA

WORKS REPORT – 19 APRIL 2013 WM/27/13 – COFFIN BAY – PUBLIC RUBBISH BINS OVER EASTER PERIOD The Waste Transfer Station in Cummins was closed on Easter Sunday and the Council’s Waste Transfer Station Operator’s time was redirected to monitor the public bins in Coffin Bay over the Easter Weekend. An extra public bin collection on Sunday was also arranged with Council’s Garbage Collection Contractor. In addition to the Sunday collection, the Waste Transfer Station Operator emptied 17 public bins before the Sunday pickup. The main issues observed are not unknown and include waste from households and campers. Household garbage from one public bin has been traced to an address in Coffin Bay and a letter of warning will be sent to this address. The other area of concern is the waste generated at the town jetty that seems to be a local dumping ground and could well be attracting rubbish from harbour activities. Coffin Bay public bins appear to be used as a dump off point for campers from the Coffin Bay National Park and this will be investigated along with the issue with waste generated from harbour activities. RECOMMENDATION AWM “Noted.” WM/28/13 – CHARLTON GULLY ROAD - BENDS At the February Council meeting it was resolved that Council could not pursue the realignment of the sharp Charlton Gully Road bend north of Charlton. Referring to the Council Works Committee meeting of April 2008, there was another Charlton Gully Road bend earmarked for realignment through land acquisition and this was at the Bald Hill Road intersection. A land division has recently been lodged at this location and there might be an opportunity to explore whether the owner would be willing to negotiate with Council towards allowing Council to acquire land for the road bend realignment, using the current budget previously allocated to the bend north of Charlton. RECOMMENDATION AWM “That the Works Manager pursue the possibility of land acquisition to facilitate the realignment of Charlton Gully Road at the Bald Hill Road intersection with the developer of Development 932/D004/13.”

WORKS MANAGER’S REPORT – 19 APRIL 2013


WM/29/13 RESEAL CONTRACT The reseal contract concluded on 11 April. This sealing contract was the first to include specific seal design and specifications, which had to be adhered to by the Contractor. Road Technical Services were engaged to oversee adherence to the specifications. Reseals were undertaken along Panoramic Drive, White Flat Road, and within the Yeelanna and Cummins townships. RECOMMENDATION AWM “Noted.” WM/30/13 – CONSTRUCTION REPORT Sheeting on Greenpatch Road and Clarkes Lane has been completed and sheeting work will now commence on Murray Drive and Wangary Streets. Howard Avenue has now been sealed. RECOMMENDATION AWM “Noted.” WM/31/13 – MAINTENANCE REPORT Minor tree trimming on Bratten Way and Investigator Walking Trail. General Maintenance

Cummins Homes

Footpaths in Cummins

Toilets at Coffin Bay

Playground at Louth Bay

Sport and Recreation Centre in Cummins and Coffin Bay Sealing Aggregate from the airside stock pile site at the Lincoln Airport has been moved to the new landside stockpile site. RECOMMENDATION AWM “Noted.” WM/32/13 – PLANT MAINTENACE Truck 37 – Serviced Truck 36 – Serviced Loader F – Two new front tyres Roller P – Safety chains welded on Loader I – Serviced Radios installed in the new trucks



WM/33/13 – TRAINING Nil. WM/34/13 – LEAVE Trevor Bateman – 30 April 2013 to 10 May 2013 Chris Carter – 16 April 2013 to 19 April 2013 Terry Sampson – 22 April to 19 May 2013 G Jutzen – 22 April to 25 April 2013 RECOMMENDATION AWM “Noted.” WM/35/13 – PERMITS AND AUTHORISATIONS 1 Authorisation to Alter a Public Road –Tulka Approval has been granted to the Tulka Progress Association to Alter a Public

Road at Proper Bay Road, Tulka for the removal of invasive weeds. 2 Authorisation to Undertake Works on Land Under Council Care &

Control – Louth Bay Approval has been granted to the Louth Bay Community Club to erect four

Dunecare Signs within Lot 4 North West Terrace, Louth Bay. 3 Special Event Permit – Poonindie School Orienteering A Special Permit Event has been approved for the Poonindie Primary school

to hold a school orienteering event in Louth Bay between the hours of 10.00am and 1.00pm on the 15 March 2013.

4 Authorisation to Undertake Works on Land Under Council Care &

Control – Bratten Way Approval has been granted to Lower Eyre Pest Management Group to

undertake Aleppo Pine seedling control at 6 main sites on Bratten Way between Cummins and Mt Hope.

5 Authorisation to Alter a Public Road – Railway Terrace, Cummins Approval has been granted to Cummins Mowers & Motorcycles to alter the

footpath at 28 Railway Terrace, Cummins to install termite traps. 6 Authorisation to Alter a Public Road – Boston Approval has been granted to D Smith & A Cabot to erect a gate at Lot 22

Ford Ave, Boston. 7 Authorisation to Undertake Works on Land Under Council Care &

Control – Wangary Church area Approval has been granted to Lower Eyre Pest Management Group to

undertake Aleppo Pine seedling control at Fishery Bay Rd, Wangary and surrounding Wangary Church.

(continued:)



WM/35/13 – PERMITS AND AUTHORISATIONS cont’d 8 Authorisation to Undertake Work on Land Under Council Care & Control

– Bratten Way Application denied to remove an Aleppo Pine and a dead Eucalyptus tree on

the road reserve at the driveway at 4599 Bratten Way, Cummins. 9 Permit to Use a Public Road for Business Purposes Approval has been granted to Coast ‘n Cafe to operate their food van in the

following areas Farm Beach, Fishery Bay, The Mine, Wreck Beach, Coles Point, Greenly Beach and Dutton Bay. The permit will only apply for three months from issue.

RECOMMENDATION AWM “That Council endorse the actions of the Works Manager in relation to the authorisation to undertake works on land under Council care and control.” WM/36/13 – ACTING WORKS MANAGER MEETINGS ATTENDED 08 March Meeting with Trevor Bishop from West Coast Bitumen to sign Reseal

Contract 09 March Official opening of new Council Office 10 March Met with Langfords, Haigh Drive to discuss access to new land division. 12 March DAP – RDA Boardroom, Port Lincoln 15 March Council 19 March Coffin Bay Foreshore Management Meeting, Yacht Club, Coffin Bay 20 March First Aid Course, Council Chambers, Cummins 21 March Native Vegetation and LG Forum, Port Lincoln 22 March Meeting with Lyn Crossman and the Development Manager at Port

Lincoln office. 25 March Extreme Storm Hazard Risk Assessment Workshop, Eyre and Western

Zone 26 March Council Inspection Day, DCLEP 27 March WHS Harmonisation Legislation for Council seminar RECOMMENDATION AWM “Noted.” GARY JUTZEN ACTING WORKS MANAGER 11 APRIL 2013

G:\New Common\New_Structure\Agenda\Development Council\Nov 10 - Nov 14\DEVSEC0413.doc 1

DEVELOPMENT 19 APRIL 2013

D192 DEVELOPMENT MANAGER’S REPORT

RECOMMENDATION DM “That the Development Manager’s Report be received.”

RECOMMENDATION DM “That the Development Manager’s Report be adopted.”

D193 DEVELOPMENT CORRESPONDENCE

(1) Various Letters to Minister - Coffin Bay Deferred Urban Zone Development Plan Amendment Council is in receipt of correspondence from several residents who have written to the Minister for Planning, the Hon John Rau, in support of his decision to not proceed with the Coffin Bay Deferred Urban Zone Development Plan Amendment.

(REFER FOLIO: DV13.04.01) The residents state that Council is directly undermining the Minister’s decision, and are seeking the Minister’s intervention to halt the development and rezone the area to conservation or rural. RECOMMENDATION DM “Noted.”

(2) Various Letters - Objections to proposed Sleaford Cove Development Council is in receipt of correspondence from D & D Farlam, I Schmidt, P Owen and M and S De la Perelle who have advised of their objection to the proposed Sleaford Cove development.

(REFER FOLIO: DV13.04.02) The residents stated that there is no infrastructure or service supply to support a new community or township and there is also no population growth to support the need for more housing. They also state that the development would have irreversible impact on the surrounding environment including pollution to waterways, coastal erosion and threat to endangered species.

(continued):

DEVELOPMENT – 19 APRIL 2013

G:\New Common\New_Structure\Agenda\Development Council\Nov 10 - Nov 14\DEVSEC0413.doc 2

D193 DEVELOPMENT CORRESPONDENCE cont’d: (2) Various Letters - Objections to proposed Sleaford Cove

Development RECOMMENDATION DM “That D & D Farlam, I Schmidt, P Owen and M and S De la Perrelle be thanked for their correspondence and advised that Council is currently seeking comment from the Country Fire Service and the Department for Environment, Water and Natural Resources with regard to the Sleaford Cove proposal and expect to be making a decision at the May meeting of Council as to whether or not they will agree to proceed with a Development Plan Amendment.”

D194 DEVELOPMENT GENERAL CORRESPONDENCE

Nil.

D195 DEVELOPMENT LATE CORRESPONDENCE D196 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Items of correspondence received which have been dealt with by Council staff and do not require a resolution of Council have been provided under separate cover for the information of members.

RECOMMENDATION DM “Noted.”

D197 HEALTH

Nil.

D198 DEVELOPMENT GENERAL BUSINESS

DISTRICT COUNCIL OF LOWER EYRE PENINSULA DEVELOPMENT MANAGER’S REPORT 19 APRIL 2013

G:\New Common\New_Structure\Reports\Development\DM Council\Public Reports\Nov 10 – Nov 14\DMRP0113.doc

DM/28/13 – D FARLAM – REQUEST FOR COUNCIL TO STATE ITS POSITION ON THE SLEAFORD COVE PROPOSAL Correspondence has been received from D Farlam thanking Council for the opportunity to make a deputation at the March meeting and requesting that Council abide by its responsibilities under the Local Government Act 1999 and represent its constituents and not support the Sleaford Cove proposal.

(REFER FOLIO: DMRP13.04.01) Staff are currently in the process of seeking comment from both the Country Fire Service and the Department for Environment, Water and Natural Resources in relation to the proposal. Comment is expected to be received back in time for the issue to be considered at the May meeting of Council. RECOMMENDATION DM “That D Farlam be thanked for his correspondence and advised that Council is currently seeking comment from the Country Fire Service and the Department for Environment, Water and Natural Resources in relation to the proposed Sleaford Cove development; and, That Council is expecting to be in a position to make a decision on whether or not to proceed with a Development Plan Amendment at the May meeting of Council.” DM/29/13 – LOWER EYRE PENINSULA BUSHFIRE MANAGEMENT COMMITTEE – COFFIN BAY BUSHFIRE RISK ASSESSMENT UPDATE Correspondence has been received from the Lower Eyre Peninsula Bushfire Management Committee (LEPBMC) in response to a request from Council for the Country Fire Service to investigate the feasibility of upgrading the fire access track running adjacent to the Coffin Bay National Park and on the northern side of the golf course as part of the Bushfire Risk Assessment of the Coffin Bay Township.

(REFER FOLIO: DMRP13.04.02) The LEPBMC advises that under the current Interim LEP Bushfire Management Area Plan, a 10-15 metre wide fire break/access track will be maintained between the National Park entrance and the golf course and that it may not be that difficult to upgrade the existing track to an all weather standard. The LEPBMC also advise that the Lower Eyre Peninsula is a priority area for hazard and risk assessment however due to resourcing there is no guarantee when the process will be completed. RECOMMENDATION DM “Noted.”

DEVELOPMENT MANAGER’S REPORT – 19 APRIL 2013


2

DM/30/13 – ANIMAL MANAGEMENT The General Inspector is investigating two reports of dogs wandering onto neighboring properties and causing a nuisance at Taylor Road, Wangary and Shearwater Drive, Tiatukia. The General Inspector is investigating various reports of noisy dogs and roosters on Shearwater Drive. The General Inspector has responded to reports of several attacks on sheep housed on properties around the Ford Road, Richardson Road and Howard Ave area. RECOMMENDATION DM “Noted.” DM/31/13 – CAMPING The General Inspector has responded to a report of persons camping on Farm Beach and leaving fires unattended. There were no reports of campers on the beach over the Easter weekend. Visitor numbers to the Farm Beach Caravan Park have decreased post the Easter Long Weekend. RECOMMENDATION DM “Noted.” DM/32/13 – BUILDING INSPECTION POLICY In accordance with Council’s Building Inspection Policy, numerous inspections have been carried out. A list has been folioed for Member’s information.

(REFERFOLIO: DMRP13.04.03) RECOMMENDATION DM “Noted.”

DEVELOPMENT MANAGER’S REPORT – 19 APRIL 2013


3

DM/33/13 – WORKSHOPS / SEMINARS / MEETINGS / TRAINING 8 March 2013 Cummins Office Re-development Opening 12 March 2013 Development Assessment Panel Meeting 13 March 2013 CEO / A Grear (DPTI) / A Humby (DPTI) RE: Sleaford Cove

Development Proposal 14 March 2013 Wallmans Lawyers Webinar 15 March 2013 Council Meeting 18 March 2013 R Bichard RE: Boston Rural Living Zone DPA 19 March 2013 First Aid Training Coffin Bay Foreshore Vegetation Management Plan Public

Meeting at Coffin Bay 20 March 2013 I Morros RE: development at Coffin Bay 21 March 2013 Wallmans Lawyers Webinar 22 March 2013 DWI / AWM / L Crossman RE: DA 932/D021/12 25 March 2013 Corporate Health – Healthy Step Up Program 26 March 2013 Annual Council Inspection Day 27 March 2013 Work Health and Safety Seminar 28 March 2013 CEO / A Grear (DPTI) / A Humby (DPTI) / T Hassam (CFS) / M

Kelledy (Kelledy Jones Lawyers) / G Burns (MasterPlan Pty Ltd RE: Coffin Bay Deferred Urban Zone Development Plan Amendment

3 April 2013 Development Assessment Panel Meeting Special Council Meeting 4 – 6 April 2013 Australian Institute of Building Surveyors SA Chapter State

Conference 9 April 2013 Senior Management Team Meeting 10 April 2013 Senior Staff Budget Meeting RECOMMENDATION DM “Noted.” LEITH BLACKER DEVELOPMENT MANAGER 11 APRIL 2013

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COUNCIL 19 APRIL 2013

C617 MAYOR’S REPORT C618 MEMBER’S REPORTS C619 QUESTIONS WITHOUT NOTICE C620 QUESTIONS WITH NOTICE

C621 MOTIONS WITHOUT NOTICE C622 MOTIONS WITH NOTICE 1. Deputy Mayor Pedler – Proposed Sale of Portion of Road Reserve

abutting Lot 1, Deposited Plan 37476, Dolphin Drive, Mount Dutton Bay

Deputy Mayor Pedler has requested that the motion of the meeting of 14 December 2012 in relation to closure and transfer of a portion of the Dolphin Drive Road Reserve be revoked.

(REFER FOLIO CL:13.04.01) This follows discussion of the matter on the Council inspection day, including consideration of an option to lease or authorise use of portion of the road reserve.

(continued):

COUNCIL – 19 APRIL 2013


C622 MOTIONS WITH NOTICE cont’d: 1. Deputy Mayor Pedler – Proposed Sale of Portion of Road Reserve

abutting Lot 1, Deposited Plan 37476, Dolphin Drive, Mount Dutton Bay cont’d: RECOMMENDATION Cr Pedler / That the following motion in relation to agenda item W146(1) at the December 2012 Council meeting be revoked:

That the Council agrees „in-principle‟ to the commencement of a Road Closure Process under the Roads (Opening and Closing) Act 1991 over the portion of Dolphin Drive road reserve adjacent Lot 1, Deposited Plan 37476, subject to:

Invitation of offers being made to both adjoining landowner for the purchase of the portion of land under consideration for closure;

The interested party(ies) agreeing to meet the cost of a Council appointed land valuer to determine the fair market value of the land; and

The Council negotiating and entering into a suitable preliminary agreement under the Roads (Opening and Closing) Act 1991, with such negotiations to provide for the applicant to meet all costs associated with the road closure process and subsequent land transfer.

Additional correspondence has now been received from B and P Williams requesting Council withdraw the offer to close that part of the road reserve adjacent to Lot 1 Dolphin Drive, Mount Dutton Bay. B and P Williams have also sought legal advice and sent a letter to neighbour J Ross who has also shown interest in purchasing the land.

Since Council resolved the original motion in December there have been two parties who each would like to purchase the land; at this stage the valuation of the reserve has not been completed. Staff consider that the intent to sell the land remains valid but is now complicated by potentially conflicting interests. The need to retain the road reserve for future community benefit is minimal however the present circumstances may place the Council in an unfair position with minimal but limited scope for legal action should either party believe they have suffered a loss of property access or amenity.

(continued):



C622 MOTIONS WITH NOTICE cont’d: 1. Deputy Mayor Pedler – Proposed Sale of Portion of Road Reserve

abutting Lot 1, Deposited Plan 37476, Dolphin Drive, Mount Dutton Bay cont’d: An option for Council to consider, with a timeline to consider the long term needs of the Mount Dutton Bay community is the use of a nominated maximum term authorisation with the current owners of Lot 1 Dolphin Drive whereby the adjoining residential property would continue to enjoy the use of the portion of road reserve abutting their north-eastern boundary, and any exiting improvements to be removed at the expiration of the authorisation. Under the provisions of the Local Government Act the maximum term of authorisation is 42 years, however in this instance the suggested approach is to set a period of 7 years. The lease would automatically expire at the end of the designated period, or earlier should Lot 1 Dolphin Drive change ownership.

RECOMMENDATION DWI

1. “That B & P Williams be invited to seek authorisation under

Section 221 (2) (b) of the Local Government Act 1999 to erect or install a structure in, on, across, under or over portion of Lot 1, Deposited Plan 37476, Mount Dutton Bay, inclusive of the following conditions:

a. Maximum term – 7 years; b. Early termination provision – invoked by change of

ownership of Lot 1 Dolphin Drive; c. Removal of all improvements – at the termination of the

lease (either at expiration or early termination; d. Bond – in lieu of lease payments a bond of $1500 to be

paid at the commencement of the lease and to be released at the expiration or early termination of the lease subject to the removal of all improvements,

e. Preserving the right of access to Lot 50, Deposited Plan 36491 for the period of the lease.”

2. “That in the event that B & P Williams accept the invitation of

authorised use under Section 221 (2) (b) that Council:

Undertake public consultation on the proposal in line with Councils public consultation policy; and

Notify agencies that are required to be notified of the proposal by regulation”.



C623 PETITIONS

Coffin Bay resident Doug Clarke has submitted a petition in relation to the future of Long Beach requesting that Council resume talks with the DEWNR with a view:- (a) To a more equitable use of the beach for pedestrians; and, (b) More sensitivity towards protecting the ecology of the beach in the

National Park sector, especially bearing in mind the Pied Oystercatchers.

(REFER FOLIO:CL13.04.02) RECOMMENDATION CEO “That Mr Clarke be thanked for his petition and concern for the future of Long Beach and advised the following:-

Council recognises that there are diverse views in relation to the future management of Long Beach and that decisions on future management of the beach will not meet the approval of all persons; and

That Long Beach is under the ownership and control of the Department of Environment, Water & Natural Resources and this petition should be directed to that organisation”.

C624 COMMITTEE MINUTES Nil. C625 MINUTES FROM OTHER BODIES Nil. C626 PUBLIC MEETINGS

Draft Coffin Bay Foreshore Vegetation Management Plan – Meeting held 17 March 2013 at the Coffin Bay Yacht Club.

RECOMMENDATION CEO “Noted.”

C627 CHIEF EXECUTIVE OFFICER’S REPORT

RECOMMENDATION CEO “That the Chief Executive Officer‟s Report be received.”

RECOMMENDATION CEO “That the Chief Executive Officer‟s Report be adopted.”



C628 REVIEW OF CONFIDENTIALITY ORDERS

Section 91 (9) of the Local Government Act requires Council to undertake a review of its confidentiality orders that operate for a period exceeding 12 months at least once in every year.

Staff note that item F214 AM/41/12 – Terminal Building Tenders contained in the April 2012 Confidential Airport Managers Report is due to expire and request that Council place a confidentiality order on the report and associated documents until such time as the terminal upgrade has been completed as the reports contain information relating to the commercial position of the tenderers.

RECOMMENDATION CEO “That: (a) Under the provisions of Section 91 (7) of the Local

Government Act 1999 an order be made that the under mentioned document/s, relating to discussion of item F213, AM/41/12 – Terminal Building Tenders, having been dealt with on a confidential basis under Section 90 of the Act, should be kept confidential.

(b) This order is made on the grounds of Section 90 (3) (b) (i) of the Local Government Act 1999, being information the disclosure of which -

(i) could reasonably be expected to confer a commercial advantage on a person with whom the Council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the Council;

(ii) would, on balance, be contrary to the public interest.

(c) This order is to remain effective until the completion of the Airport Terminal Upgrade.

(d) Document/s:

Airport Manager‟s Confidential Report: AM/41/12 Terminal Building Tenders dated 18 April 2012;

Port Lincoln Airport New Passenger Terminal Tender Evaluation Report Dated April 2012”.

C629 POLICY DEVELOPMENT

Nil.

C630 REGIONAL DEVELOPMENT Nil.



C631 COUNCIL CORRESPONDENCE (1) Elliston Coastal Trail

Correspondence has been received from the District Council of Elliston requesting a letter of support for their RDAF funding application with Regional Development Australia for the Elliston Coastal Trail. Staff have provided a letter of support to the District Council of Elliston. RECOMMENDATION CEO “Noted.”

(2) Review of Native Title Funding

The Provincial Cities Association has made a submission to the Hon Mark Dreyfus, State Attorney-General expressing discontent at the changes proposed in relation to the withdrawal of financial assistance for responding to Native title issues. A copy of the letter has been provided to all Eyre Peninsula Councils as a follow up to a meeting of local Government Authorities in Whyalla on 6 February. The purpose of this meeting was to discuss the “Review of Native Title Funding” and the new Guidelines for funding released by the Hon Nicola Roxon in December 2012. Members agreed that there are significant inequities in the new funding processes. A copy of the letter from the Provincial Cities association has been folio’d for the information of Members.

(REFER FOLIO CL:13.04.03) RECOMMENDATION CEO “Noted.”

(3) Clarke Pomeroy Hull – 2005 Wangary Bushfire Class Action An email has been received from Clarke Pomeroy Hull requesting Council participate in and advertise a public meeting on behalf of Duncan Basheer Hannan Lawyers to discuss a class action against the SA Country Fire Service and Marco Visic for events which occurred during and prior to the 2005 Wangary Bushfire. Upon advice from Council’s insurer, Local Government Association Mutual Liability Scheme, both Clarke Pomeroy Hull and Duncan Basheer Hannan Lawyers have been advised that Council will not advertise the public meeting on their behalf and that Council has provided a notice to the Supreme Court Registrar that it chooses to opt out of any class action proceedings (as an affected landholder). RECOMMENDATION CEO “Noted.”



C631 COUNCIL CORRESPONDENCE cont’d: (4) South Australian Tourism Commission Update

Correspondence received from the South Australian Tourism Commission (SATC) noting the decline in South Australians visiting the State’s regions and advising of initiatives undertaken to counteract this trend. A summary report of Eyre Peninsula tourism outcomes and initiatives since July 2011 has been provided and folio’d for the information of Members.

(REFER FOLIO CL:13.04.04) RECOMMENDATION CEO “Noted.”

C632 EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION

Nil. C633 LOCAL GOVERNMENT ASSOCIATION (1) Local Government Association Circulars

The following circulars have been received from the Local Government Association:-

14.8 Proposals to Improve the Legislative Framework for Swimming

Pool Safety- Consultation 14.7 Fee increase for Public Performance of Recorded Music 14.6 Enforceability of Local Government Template By-Laws 14.5 Industrial Relations Support in April 2013 14.4 Forum - Innovation in Moving People: An Exploration of

Regional Mobility in SA 14.3 Last chance to register - Local Government Showcase and

General Meeting 14.2 Funding Agreement with Regional Development Australia

Committees 14.1 SA Health's response to recommendations of the Review of

Non-Hospital Based Services 13.10 2013 Local Government Showcase and General Meeting –

Program now available 13.9 Council Comments sought on the amendments to the Controlled

Substances (Poisons) Regulations 2011 – immunisation implications

13.8 Federal Parliament Inquiry into Aged Care System (continued):



C633 LOCAL GOVERNMENT ASSOCIATION cont’d: (1) Local Government Association Circulars cont’d:

13.7 Expressions of interest from Country Councils - Video-

conferencing pilot program 13.6 Library of Local Government Job Skill Profiles – use for Training

Needs Analysis 13.5 Major Events Bill 2013 13.4 Recovery of Street Lighting Changes from Councils 13.3 New Affordable Housing Indicators Released- March 2013 13.2 SA Councils save $6 million through Unity System 13.1 Agenda now available for the 2013 LGA General Meeting – 19

April 2013 12.11 Proposed Amendments to the Environment Protection

Authority's Civil Penalty Calculations Policy - Now Open for Consultation

12.10 The 2013 Heart Foundation Community Awards are now open 12.9 Reminder to Register: LGA ICAC Workshops 12.8 Financing of Local Government Services Delivery into the Future 12.7 Smoke-free Area Declaration Application Kit by Heart

Foundation 12.6 State Government Training Scholarships to Assist Women to

Advance their Careers 12.5 Principles of Community Engagement in State Government 12.4 Draft Threat Abatement Plan for Disease in Natural Ecosystems

caused by Phytophthora Cinnamomi released for comment 12.3 Government House Open Day 2013 12.2 Upcoming Events - April - LGA Education & Training Service 12.1 LGA State Executive Committee Meeting - 21 March 2013 11.7 Nominations sought for the Dog and Cat Management Board 11.6 Consultation Draft Model Financial Statements 2013 11.5 Appointment of Water Industry Officers authorised under the

Water Industry Act 2012 11.4 Register Now for China Forum 11.3 IPWEA SA Excellence Awards 2013 11.2 Planning Reform Submissions - Final Documents 11.1 Updating Australian Constitution a step closer 10.13 Burial and Cremation Bill 2012 – update 10.12 Financial Assistance Grants Review (Federal) 10.11 Development (Regulated Trees) Amendment Bill 2012 Seeking

Council Feedback 10.10 EPA Local Environmental Nuisance Bill Discussion Paper 10.9 Volunteer Squared System and Agreement 10.8 Income Protection Leave Accruals 10.7 New State Brand 10.6 LGMA SA 2013 Emerging Leaders Program 10.5 Evaluation of the LGA Business Partners Program

A copy of all circulars is available to Councillors on request or on the LGA website at www.lga.sa.gov.au

(continued):

http://www.lga.sa.gov.au/



C633 LOCAL GOVERNMENT ASSOCIATION cont’d: (1) Local Government Association Circulars cont’d:

RECOMMENDATION CEO “That Local Government Association Circulars Numbered 10.5 – 14.8 be noted by Council.”

(2) Local Government Association – Procurement Update Correspondence received from the Local Government Association advising of the achievements of LGA Procurement in the last 12 months, in particular:

The re-launch of the LGA’s procurement service;

Re branding of the service as LGA Procurement;

The launch of the landmark Procurement Handbook and associated model documents;

A comprehensive training program; and

The establishment of a Procurement Helpline.

The LGA plans to take LGA procurement to a new level and has a structure of a CEO reporting to the Board supported by two Procurement Officers, aimed at improving procurement outcomes for Councils.


C634 COUNCIL GENERAL CORRESPONDENCE 1 Issues and Events

1 Cemeteries & Crematoria Association of SA – AGM and

Information Day 19 April 2013 2 Australia Day Council – SA Board of Management elections held

and AGM notification 3 DECD – Australian Early Development Index briefing – 3 April 2013 4 National Families Week – 15 to 21 May 2013 5 Steven Marshall MP – “Towards 2036:Economic Growth Forum” –

3 April 2013 6 Australia Day Council – Australia Day Conference 13 to 14 June

2013 7 National Reconciliation Week – 27 May to 3 June 2013



C634 COUNCIL GENERAL CORRESPONDENCE cont’d: 2 Newsletters, Brochures and Magazines

1 RDAWEP Regional News – Edition 6: March 2013 2 Lake Wangary Primary School Newsletter, Term 1 Week 5 3 Eyre Waves – NERP - Autumn Edition 2013 4 SA Water IPOS e-Bulletin - Issue 14 – April 2013

A copy of this correspondence is available to all Councillors on request.


C635 COUNCIL LATE CORRESPONDENCE C636 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Items of correspondence received which have been dealt with by Council staff and do not require a resolution of Council have been provided under separate cover for the information of members.


C637 COUNCIL GENERAL BUSINESS

G:\New Common\New_Structure\Reports\CEO\Public Reports\Nov 10 - Nov 14\CEO0413.doc 1

DISTRICT COUNCIL OF LOWER EYRE PENINSULA

CHIEF EXECUTIVE OFFICER'S REPORT – 19 APRIL 2013

CEO/39/13 – LGA AWARENESS PROGRAM The LGA has commenced a promotional campaign aimed at increasing awareness amongst the public of the activities undertaken by Local Government. The program will include ‘You Tube Video Clips’, Television and Radio commercials (both City & Regional) and newspaper articles. I have nominated the Port Lincoln Airport upgrade project for promotion as part of this campaign. Along with the Airport Manager and myself I have invited Tony Ford (Boston Bay Wines) and Diedrie Turvey (Tourism Target Team) to be filmed as part of the promotion. Filming will take place at the airport on Thursday 11th April.

RECOMMENDATION CEO

“Noted.”

CEO/40/13 - COFFIN BAY HEALTH CLINIC Council has now issued Planning Consent to the proponents of the Coffin Bay Health Clinic over portion of Section 669, Hundred of Lake Wangary, and the prospective Lessee is also close to finalising the funding agreement with the Commonwealth Government. I am in the process of finalising a lease (seven years with two rights of renewal for seven years) which will be signed by both parties. The lease reflects terms as resolved by Council in June last year, and does not conflict with provisions of the funding agreement between the Lessee and the Commonwealth. The Terms of the funding agreement between the Commonwealth and the Lessee stipulate that the building must be used for the provision of primary and allied health care services for a period of 20 years, with repayment of proportional funding to the Commonwealth. This adds additional surety to Council that the land will be used for its designated purpose during this period.

RECOMMENDATION CEO

“That the Mayor and CEO sign and seal a memorandum of lease between

Council and Dr G.C Quigley Trading as Cummins Medical Clinic in relation

to Allotment 62 as depicted in the draft sub-division plan over Section 669,

Hundred of Lake Wangary.”

CHIEF EXECUTIVE OFFICER’S REPORT – 19 APRIL 2013


CEO/41/13 - CUMMINS LAND A confidential report has been provided to Council in relation to the future of Council owned land in Pearson Street, Cummins.

“That:

(a) Under the provisions of Section 90 (2) of the Local

Government Act 1999 an order be made that the public be

excluded from attendance at the meeting (with the exception

of ……………………………………………………..) in order to

consider in confidence agenda item C627 CEO/41/13 –

Cummins Land.

(b) This order is made on the grounds that the Council is satisfied

that pursuant to Section 90 (3) (b) (i) and (ii) of the Act, it is

reasonably foreseeable that the public disclosure or

discussion of the matter at the meeting could cause

significant damage to the interests of the Council in respect of

information the disclosure of which, could reasonably be

expected to confer a commercial advantage on a person with

whom the council is conducting, or proposing to conduct,

business, or to prejudice the commercial position of the

council; and would, on balance, be contrary to the public

interest.

(c) Accordingly on this basis, the principle that meetings of the

Council should be conducted in a place open to the public has

been out weighed by the need to keep the information or

discussion confidential.”

CEO/42/13 - REGIONAL DEVELOPMENT AUSTRALIA WHYALLA AND EYRE

PENINSULA – FUNDING AND RESOURCE AGREEMENT

Council Mayor’s and CEO’s met at Wudinna on 22nd March to discuss Council funding of Regional Development Australia Whyalla & Eyre Peninsula (RDAWEP). This follows the decision of the State Government to withdraw core funding from RDA’s as of 30th June 2013. It was generally accepted by those at the meeting that the region needs an effective RDA, especially given the potential for major development in our region. RDAWEP has cash reserves of $1.2m and if Councils continue to fund the RDA at existing levels they will have a cash deficit within three years if they do not withdraw services. A decision to increase Council funding by 50% for 2013/14 plus 3% for 2014/15 & 2016 would enable RDAWEP to retain its current cash reserves going forward, while a 25% increase in funding next year, plus 2 years of 3% increases will see cash reserves eroded to approximately zero in three years (but not result in a cash deficit).

(continued):




PENINSULA – FUNDING AND RESOURCE AGREEMENT cont’d:

The Wudinna meeting agreed that Council’s should consider a 25% increase in RDA funding next year, followed by two further years each with increases of 3%. This would mean DCLEP funding for RDAWEP will be $27,213 in 2013/14 compared to $21,771 in the current year. While we consider this decision it should be noted that efforts are continuing aimed at reversal of the State Government decision to withdraw core funding. In particular a report prepared by the SA Centre of Economic Studies has identified the value of services provided by RDA’s. RDAWEP has historically been operating under a funding agreement prepared by Local Government (LGA), and an alternative agreement has been provided by the State Government for consideration by Councils. It was agreed by those present at Wudinna that we should continue to use the LGA agreement. The redrafted LGA agreement deletes all reference to the State Government, where previously the State was responsible for approving Board Members and had significant power in relation to action if the RDA did not meet its obligations (in the view of the State). The redrafted agreement also provides for Association Membership as follows:

a) More than 50% of its members are persons who, in their personal capacities, are representative of the social and cultural diversity of the local community of the region and/or have a background and experience in either small business or the major industries operating in the region.

b) Less than 50% of its members have a background and experience in local

government as their main qualification for selection as members of the association.

Each Council may submit nominees who have a background and experience in local government as their main qualification for nomination as members of the association. RDAWEP has sought feedback on the agreement by 12th April, and I have advised our Councils support to continue to utilise the LGA agreement, as amended to reflect the above issues.

(REFER FOLIO CEORP:13.04.01)

RECOMMENDATION CEO

1. “That Council endorses the action of the CEO in advising RDAWEP

that DCLEP supports the continued use of the LGA developed

funding agreement as amended to reflect exclusion of reference to

the State Government and changes to Association Membership as

provided to Councillors under separate cover”

(continued):




PENINSULA – FUNDING AND RESOURCE AGREEMENT cont’d:

2. “That the District Council of Lower Eyre Peninsula supports to

continue to fund the RDA Whyalla & Eyre Peninsula for a new term

of three years commencing 1st July 2013 at a level of 25% above

current contributions in the first year and a CPI increase of 3% per

annum thereafter for the remaining two years”.

CEO/43/13 - MEETINGS ATTENDED

8 March Cummins Office Opening Attended the opening held at the Civic Offices.

12 March Development Assessment Panel Attended the regular DAP meeting held at the RDA Board-Room.

13 March Sleaford Cove Along with the Development Manager I met with Andrew Grear and Andrew Humby to discuss the method to be used by Council to assess the merit of the Sleaford Cove Development Plan Amendment proposal.

14 March SA Local Government Grants Commission Attended the Grants Commission information session held in the Council chambers, Cummins.

15 March Council Meeting Attended the monthly Council meeting.

18 March Airport Manager Interviews Along with Mayor Low, Peter Aird & Alex Douglas interviews were conducted for the Airport Managers position.

19 March Coffin Bay Foreshore Vegetation Management Plan Attended the Coffin Bay Foreshore Vegetation Management Plan meeting held at the Coffin Bay Yacht Club.

20 March First Aid Training Participated in a 1st Aid Training Day held in the Council Chambers, Cummins.

22 March RDAWEP Resource Agreement Meeting Along with Mayor Low I attended a meeting of Council Mayor’s and CEO’s held in Wudinna to discuss future Council funding of Regional Development Australia Whyalla & Eyre Peninsula.

26 March Council Inspection Day Along with Councillors and SeniorStaff I participated in the Council Inspection Day.

(continued):



CEO/43/13 - MEETINGS ATTENDED cont’d:

28 March Coffin Bay Deferred Urban Zone Along with the Development Manager, Planning Consultant Graham Burns and Michael Kelledy (Kelledy Jones Lawyers) I met with Andrew Grear & Andrew Humby (DPTI) and Terry Hassam (CFS) to discuss aspects in relation to the Coffin Bay Deferred Urban Zone.

3 April Development Assessment Panel Attended the regular DAP meeting held at the RDA Board-Room.

2 / 3 April Works Manager Interviews Along with Mayor Low and Alex Douglas an interview was held in relation to the Works Manager position.

3 / 5 April Airport Manager Position Along with Mayor Low, Peter Aird & Alex Douglas I participated in on site discussion and orientation of a prospective candidate for the Airport Managers position.

5 April SA Water Met with Steve Dangerfield and Rob Hughes from SA Water in relation to options for the future augmentation of water supplies to Coffin Bay.

5 April Cummins Recreation Centre Opening Attended the opening of the Change-rooms and Canteen at the Cummins Recreation Centre.

RECOMMENDATION CEO

“Noted.”

CEO/44/13 - LEAVE D Hall 12 April – 17 April

RECOMMENDATION CEO

“Noted.”

CEO/45/13 - L O T ADVICES LO T advices for the month of February are provided for information.

RECOMMENDATION CEO

“Noted.”

ROD PEARSON

CHIEF EXECUTIVE OFFICER

11 April 2013



LOTS MONTHLY ADVICES - FEBRUARY 2013

FROM TO LOT

SECTION

PLAN HUNDRED AREA

(ha)

AMOUNT

MA & JF Maxted E Falciani WM Lindner

Lot 1 12769 Cummins .0912 $125,000

LT Charlton LJ Smith Lot 106 26506 Cummins .1155 $200,000

LK Mathews CJ & EP Smith Lot 9 60745 Lake Wangary

.1350 $ 86,000

PM Puckridge SJ Dearman MC Akers

Lot 12 20959 Lake Wangary

.0746 $270,000

AJ Tapley DJ Brownlee

TA Hutchens E Hollett

Lot 163 25305 Lake Wangary

.1142 $350,000

KW & RF Daniels Pty Ltd KI & IH Bascomb Pty Ltd

Bricoben Holdings Pty Ltd Baylie Pty Ltd Mortongale Holdings Pty Ltd

Lot 22 78997 Louth .1200 $ 85,000

EJ & J Dutschke MJ Kemp Lot 103 65753 Louth .1294 $275,000

BW & AG Flint TK Lodge Lot 51 90657 Lincoln .9380 $233,000

AT & BA Clarke SN & CR Octoman Lot 153 73739 Lincoln 1.024 $399,000

JJ Wendland RJ & TL Lang Lot 2 88933 Lincoln 2.663 $140,000

NB & DA Will Yaralin Management Co. Pty Ltd

Sec 40 551400 Shannon 541.5 $1,500,000