Anna Davies (Intergen) Sue Driscoll (Microsoft) 10 August 2011

Finance Deep Dive Dynamics AX 2012

Finance Deep Dive - Microsoft Dynamics AX 2012

Dynamics AX 2012 – ‘Cool’ New Features Graphical Organisation Structure (Sue)

Chart of Account Structure (Anna)

Financial Dimensions (Sue)

Journal Entry & Ledger Alias (Anna)

Office Add-ins (Anna)

Segregation of Duties (Sue)

Workflow (Anna)

Case Management (Sue)

Finance Deep Dive - Microsoft Dynamics AX 2012

Organisation Structures (Sue)

Central Organisational Units

- e.g. Legal entities, Business Unit, Cost Centres etc.

- can be used as Financial Dimensions

Organisational Hierarchies

- view and report on different aspects of your business

- e.g. procurement control, security, shared services etc.

Graphical Editor

- with effective dates

Finance Deep Dive - Microsoft Dynamics AX 2012

Finance Deep Dive - Microsoft Dynamics AX 2012

Chart of Accounts Structure (Anna)

Shared Chart of Accounts (out-of-the-box)

Chart of Accounts per entity (independent of share)

Finance Deep Dive - Microsoft Dynamics AX 2012

Financial Dimensions & Account Structures (Sue)

Unlimited Financial Dimensions

- financial dimension wizard now gone

Custom or System entities

- e.g. product group, project, cost centre, airline

Advanced Structures

- links the main account to the financial dimensions

- Advanced Rules for further definition

Finance Deep Dive - Microsoft Dynamics AX 2012

Financial Dimensions / Account Structures

Account

Structures

Advanced Rules for

complex hierarchy

relationships

Finance Deep Dive - Microsoft Dynamics AX 2012

Journal Entry & Ledger Alias (Anna)

Segmented Entry Control

- for main account and dimension combinations

- defined by Account Structures and Advanced Rules

Ledger Alias

- quick entry for segmented accounts

Finance Deep Dive - Microsoft Dynamics AX 2012

Finance Deep Dive - Microsoft Dynamics AX 2012

Microsoft Office Add-Ins (Anna)

Four main uses:

Lightweight Reporting

Editing Data in Microsoft Excel

Importing Data using Microsoft Excel

Templates and Documents

Incorporate Dynamics AX Data in Microsoft Word or Microsoft Excel documents and templates

Finance Deep Dive - Microsoft Dynamics AX 2012

Microsoft Office Add-Ins

Add-in Toolbar

Finance Deep Dive - Microsoft Dynamics AX 2012

Segregation of Duties (Sue)

New Security Setup

- roles, duties, privileges and permissions

- organisation wide

- 80 default roles

Segregation of Duties Rules

- e.g. create and release Purchase Order

- receive goods and pay supplier

Better Security Audit Trails

New Security Reports

Finance Deep Dive - Microsoft Dynamics AX 2012

Segregation of Duties

Roles

Duties

Finance Deep Dive - Microsoft Dynamics AX 2012

Workflow (Anna)

Graphical Workflow Editor (Drag and Drop)

60 Workflows up from 20

Advanced flow controls

- conditional decisions, manual decisions, parallel activities

Line level workflow

Increase workflow assignment options

- e.g. user, user group, hierarchy, work item queues

Finance Deep Dive - Microsoft Dynamics AX 2012

Workflow

Error Pane

Elements

Toolbar

Finance Deep Dive - Microsoft Dynamics AX 2012

Case Management (Sue)

Define the Process

Define the Categories

Define the Knowledge Base

Link them all together!

Finance Deep Dive - Microsoft Dynamics AX 2012

Service level agreements

Knowledge articles

Case

Prospect Customer

Item Worker

Vendor Party

References

Subject to

Case process

Utilises

Activities

Uses

Attachments Can have

Uses

Can be associated to

Purchase order Service order

Expense report Interest note

Vendor invoice Sales order

Lead

Can be associated to

Opportunity

Project

Your entity

Finance Deep Dive - Microsoft Dynamics AX 2012

Questions?

Thank you