Finance Committee Agenda - Upper Hunter ShireThe overall result for the month ended April 2016 indicates a positive variance between Actual and Budget of $1.434m which compares to

A Quality Rural Lifestyle - in a vibrant, caring and sustainable community

Finance Committee Agenda

20 May 2016

To All Councillors

You are hereby notified that the next meeting of the Finance Committee will be held on 20 May 2016 in the Barry Rose Room at 1.00pm, for the purpose of transacting the undermentioned business.

The Finance Committee consists of:

Cr Wayne Bedggood, Cr Kiwa Fisher, Cr Michael Johnsen, Cr Peter Bishop and Cr Ron Campbell (alt).

W CROCKETT

GENERAL MANAGER

1. APOLOGIES

2. DECLARATIONS OF INTEREST

3. BUSINESS ITEMS

FINANCE COMMITTEE REPORTS ................................................................................................ 1

FCR.05.1 FINANCIAL SUMMARY & INVESTMENT REPORT ................................................................. 1 FCR.05.2 OPERATIONAL REPORT .................................................................................................32 FCR.05.3 CONTRACTORS & EXPENSES REPORT .........................................................................296 FCR.05.4 DONATIONS SUMMARY ...............................................................................................300

Report To Finance Committee 20 May 2016

Corporate & Community Services

FINANCE COMMITTEE REPORTS

FCR.05.1 FINANCIAL SUMMARY & INVESTMENT REPORT

RESPONSIBLE OFFICER: Steve Pryor - Director Corporate & Community Services

AUTHOR: Wayne Phelps - Manager Finance

PURPOSE A monthly Financial Summary including details and levels of Investments is provided for Council’s Information. A statement from the Responsible Accounting Officer is included, advising that the projected financial position as at 30 June is satisfactory.

RECOMMENDATION That the Committee: 1. Note the Fund and Function Summary Report; 2. Note the Cash and Investment Report; 3. Note the Responsible Officer’s Statement.

BACKGROUND The Financial Summary Reports provide an overview of the net costs of services of Council. It is reported by fund and also by function, incorporating details of requested and approved variations. The Cash and Investment Report provides a bank reconciliation of cash and details of Council’s investments and rates of return. Details of average returns are shown against the average benchmarks of 11.00am cash rate and the USBA Bank Bill Index. Details are also provided for the transfer to or from both external and internal restricted assets. The Responsible Accounting Officer’s (RAO) Statement includes a statement of compliance of investment in accordance with regulatory requirements and Council’s policies, a statement on the reconciliation of cash with bank statements as well as a statement of satisfaction with Council’s financial position, or remedial action to be taken (Clause 203(2)) of the Local Government (General) Regulations 2005. REPORT/PROPOSAL The financial summary and investment report provide an overview of Council’s position, by both fund and function. The requested and previously approved variations are detailed to provide information on the effect of such variations in Council’s financial position and restricted assets. The cash and investment reports, with the RAO Statement provide details of compliance with regulatory and Council requirements. The overall result for the month ended April 2016 indicates a positive variance between Actual and Budget of $1.434m which compares to a variance of $2.062m as at the end of March.

Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 1



The main impacts on the result are shown below: Category

YTD Variation

$'000

YTD Variation

%

Main Contributing Factor

Reason

Revenue (528) (1.42%)

Grant funding for Starrs Crossing lower by $407k

Awaiting payment of Federal portion of Funding

Non-Operating Revenue & Expenditure

40 0.30% Consistent to budget

Operating Expenditure

787 2.31%

Plant operational costs lower by $160k

RMS State roads lower by $398k

Lower than projected fuel costs due to reduced pricing.

Delay in RMS works orders which have increased in May.

Capital Work Expenditure

1,135 8.12%

Major projects currently behind budget include:

Moonan Cutting $192k

Starrs Crossing $88k Segenhoe St Aberdeen

$176k Scone Tip upgrade $110k

Various Sewer projects

$218k Various Water Supply

projects $288k

Delay in project schedule

Project nearing completion

Delay in project schedule

Project schedule continuing

Program continuing

Program continuing

TOTAL YTD VARIANCE

1,434

As at the end of April 2016 Council’s revised Capital Works Budget is behind budget with 75% spent to date which equates to a shortfall of $1.1m year to date. The majority of this relates to external supply of goods or contracts that are underway. As at the end of April there was $1.3m in committed orders for capital works. As an outcome of Council’s staff engagement, surveys have been undertaken and have indicated that the major concern from staff is with Council’s antiquated salary system and performance review system. As a result of this, management intends to engage suppliers of specialist salary systems to develop a new system for Council. The new system will provide an effective compensation model to improve overall motivation and performance as well as


Page 2



providing the basis for the attraction and retention of qualified and skilled employees within a competitive employment market. Council has recognised the anticipated cost of $75k for this new system within its requested votes for the April month. Funds had been found from either savings in operational areas or by contributions from its business units. OPTIONS 1. To seek clarification of the data presented. 2. To accept, reject or modify the recommendations. CONSULTATION Annual community consultation is undertaken with the community in regard to the Delivery Program & Operational Plan during March to June each year. STRATEGIC LINKS a. Community Strategic Plan 2013+ The Finance Report has direct links to all aspects of the Community Strategic Plan 2013+. b. Delivery Program The Delivery Program forms the basis of the original budget shown in the Finance Report. The report is reviewed by staff and the Finance Committee on a monthly basis and changes made where deemed appropriate. c. Other Plans Council’s Finance Reports have links to various other plans. IMPLICATIONS a. Policy and Procedural Implications Council’s Finance Reports have links to various policies and procedures. b. Financial Implications As per monthly report. c. Legislative Implications Council is required to report against its progress on its Delivery Plan on a quarterly basis. Council undertakes this reporting on a monthly basis. Council has particular reporting requirements under the Local Government Act and Regulations in regard to Investments and a statement from the Responsible Accounting Officer.


Page 3



d. Risk Implications There are risk implications if Council does not have an appropriate Investment Strategy and if appropriate controls are not in place in regard to Financial Management. e. Other Implications Nil CONCLUSION Appropriate details are provided in relation to Council’s overall performance against its budget to 30 June and of Council’s current investments.

ATTACHMENTS

1 Financial Summary & Investment - April 2016


Page 4

Actual YTD Budget YTD Variance YTDActual YTD

vs Budget YTD

Original BudgetApproved

Variations

Requested

VotesRevised Budget

Actual YTD vs

Budget FY

$ $ $ % $ $ $ $ %

General FundOperating Revenue 29,827,444 30,323,553 (496,109) 98% 37,287,134 (2,109,304) (15,836) 35,161,994 85%

Non Operating Revenue 13,942,720 13,900,742 41,978 100% 18,591,718 (2,145,115) 55,473 16,502,076 84%

Operating Expenditure (27,962,516) (28,683,032) 720,516 97% (37,486,970) 2,246,526 322,839 (34,917,605) 80%

Non Operating Expenditure (2,621,595) (2,621,031) (564) 100% (1,770,566) (1,421,333) (388,046) (3,579,945) 73%

Capital Expenditure (9,973,414) (10,672,015) 698,601 93% (16,642,700) 3,462,804 20,476 (13,159,420) 76%

Total General Fund 3,212,640 2,248,217 964,423 (21,384) 33,578 (5,094) 7,100

Water FundOperating Revenue 4,119,706 4,141,717 (22,011) 99% 6,635,101 (1,276,905) 7,000 5,365,196 77%

Non Operating Revenue 1,276,110 1,276,110 0 100% 1,843,816 (256,866) (73,476) 1,513,474 84%

Operating Expenditure (3,250,759) (3,237,234) (13,525) 100% (3,765,331) (143,603) (3,000) (3,911,934) 83%

Non Operating Expenditure (251,469) (250,246) (1,223) 100% (922,836) 527,646 (24,000) (419,190) 60%

Capital Expenditure (1,728,709) (2,016,842) 288,133 86% (3,790,750) 1,149,728 93,476 (2,547,546) 0%

Total Water Fund 164,880 (86,495) 251,375 0 0 0 0

Sewer FundOperating Revenue 2,798,347 2,808,997 (10,650) 100% 2,848,682 78,074 0 2,926,756 96%

Non Operating Revenue 1,036,008 1,036,008 0 100% 1,294,416 (60,016) 12,671 1,247,071 83%

Operating Expenditure (2,011,196) (2,091,611) 80,415 96% (2,617,388) 41,119 9,495 (2,566,774) 78%

Non Operating Expenditure (145,819) (145,809) (10) 100% (105,000) (47,501) (19,495) (171,996) 85%

Capital Expenditure (1,146,706) (1,295,312) 148,606 89% (1,420,710) (11,676) (2,671) (1,435,057) 0%

Total Sewer Fund 530,635 312,273 218,362 0 0 0 0

Grand Total 3,908,154 2,473,995 1,434,160 (21,384) 33,578 (5,094) 7,100

Upper Hunter Shire Council

Fund Summary

YTD April 201683.33% Financial Year Complete


Page 5

Actual YTD Budget YTDVariance YTD

Actual YTD vs

Budget YTDOriginal Budget

Approved

Variations

Requested

VotesRevised Budget

Actual YTD vs

Budget FY

$ $ $ % $ $ $ $ %


Function Summary


Operating RevenueAdministration 831,871 861,071 (29,200) 97% 1,492,350 (374,776) (10,000) 1,107,574 75%

Community Services & Education 2,628,406 2,560,721 67,685 103% 2,790,725 215,447 67,160 3,073,332 86%

Economic Affairs 1,767,004 1,788,396 (21,392) 99% 2,626,197 (297,234) (10,172) 2,318,791 76%

Environment 3,483,679 3,494,312 (10,633) 100% 3,974,602 (208,763) 0 3,765,839 93%

General Purpose Revenues 12,641,554 12,655,083 (13,529) 100% 13,082,970 (7,038) (37,000) 13,038,932 97%

Health 147,183 145,443 1,740 101% 154,400 (1,647) 0 152,753 96%

Housing & Community Amenities 373,849 379,064 (5,215) 99% 582,800 (71,217) (8,000) 503,583 74%

Mining, Manufacturing & Construction 112,659 120,921 (8,262) 93% 193,250 (40,000) (5,000) 148,250 76%

Public Order & Safety 370,748 354,785 15,963 104% 419,300 10,387 11,964 441,651 84%

Recreation & Culture 570,067 586,163 (16,096) 97% 1,889,525 (1,246,017) (9,368) 634,140 90%

Sewerage Services 2,798,347 2,808,997 (10,650) 100% 2,848,682 78,074 0 2,926,756 96%

Transport & Communication 6,900,424 7,377,594 (477,170) 94% 10,081,015 (88,446) (15,420) 9,977,149 69%

Water Supply 4,119,706 4,141,717 (22,011) 99% 6,635,101 (1,276,905) 7,000 5,365,196 77%

Total Operating Revenue 36,745,498 37,274,267 (528,769) 99% 46,770,917 (3,308,135) (8,836) 43,453,946 85%

Non Operating RevenueAdministration 6,322,469 6,255,849 66,620 101% 7,805,330 (151,759) 30,000 7,683,571 82%

Community Services & Education 163,636 163,635 1 100% 152,359 33,713 4,493 190,565 86%

Economic Affairs 809,695 809,695 0 100% 910,744 74,084 6,112 990,940 82%

Environment 769,446 769,446 0 100% 783,457 81,140 5,000 869,597 88%

General Purpose Revenues 0 0 0 0% 0 0 0 0 0%

Governance 0 0 0 0% 0 0 0 0 0%

Health 0 0 0 0% 0 0 0 0 0%

Housing & Community Amenities 154,112 154,112 0 100% 148,872 14,222 0 163,094 94%

Mining, Manufacturing & Construction 307,846 332,488 (24,642) 93% 654,439 (232,644) 0 421,795 73%

Public Order & Safety 64,978 64,978 0 0% 64,897 11,268 0 76,165 85%

Recreation & Culture 1,058,850 1,058,850 0 100% 1,420,495 (203,698) 9,868 1,226,665 86%

Sewerage Services 1,036,008 1,036,008 0 100% 1,294,416 (60,016) 12,671 1,247,071 83%

Transport & Communication 4,291,689 4,291,689 0 100% 6,651,125 (1,771,441) 0 4,879,684 88%

Water Supply 1,276,110 1,276,110 0 100% 1,843,816 (256,866) (73,476) 1,513,474 84%

Total Non Operating Revenue 16,254,838 16,212,860 41,978 100% 21,729,950 (2,461,997) (5,332) 19,262,621 84%


Page 6


Actual YTD vs


Approved

Variations

Requested

VotesRevised Budget

Actual YTD vs

Budget FY

$ $ $ % $ $ $ $ %


Function Summary


Operating ExpenditureAdministration (4,037,927) (4,273,400) 235,473 94% (5,445,299) 267,116 257,000 (4,921,183) 82%

Community Services & Education (2,942,527) (2,931,955) (10,572) 100% (3,329,132) (131,296) (68,241) (3,528,669) 83%

Economic Affairs (1,797,311) (1,832,723) 35,412 98% (2,220,518) (60,084) 69,800 (2,210,802) 81%

Environment (3,370,636) (3,285,259) (85,377) 103% (3,816,681) (213,635) (10,000) (4,040,316) 83%

General Purpose Revenues (190,150) (190,150) 0 0% (228,272) 0 0 (228,272) 83%

Governance (476,384) (489,344) 12,960 97% (610,761) 17,400 0 (593,361) 80%

Health (197,027) (216,217) 19,190 91% (270,751) 10,000 14,400 (246,351) 80%

Housing & Community Amenities (921,504) (975,098) 53,595 95% (1,253,483) 70,301 18,000 (1,165,182) 79%

Mining, Manufacturing & Construction (574,995) (567,624) (7,371) 101% (897,082) 226,644 5,000 (665,438) 86%

Public Order & Safety (947,271) (967,374) 20,103 98% (1,046,475) (3,730) (13,000) (1,063,205) 89%

Recreation & Culture (3,063,879) (3,078,143) 14,264 100% (3,729,842) 64,150 3,880 (3,661,812) 84%

Sewerage Services (2,011,196) (2,091,611) 80,415 96% (2,617,388) 41,119 9,495 (2,566,774) 78%

Transport & Communication (9,442,905) (9,875,745) 432,840 96% (14,638,674) 1,999,660 46,000 (12,593,014) 75%

Water Supply (3,250,759) (3,237,234) (13,525) 100% (3,765,331) (143,603) (3,000) (3,911,934) 83%

Total Operating Expenditure (33,224,471) (34,011,877) 787,406 98% (43,869,689) 2,144,042 329,334 (41,396,313) 80%

Non Operating ExpenditureAdministration (229,350) (229,349) (1) 100% (166,876) (100,000) (285,000) (551,876) 42%

Community Services & Education (109,687) (109,687) 0 100% (63,528) (86,798) (3,593) (153,919) 71%

Economic Affairs (1,203,736) (1,203,667) (69) 100% (301,902) (1,166,433) 3,952 (1,464,383) 82%

Environment (163,591) (163,581) (10) 0% (186,200) (10,000) (5,000) (201,200) 81%

General Purpose Revenues 0 0 0 0% (2,000) 0 0 (2,000) 0%

Governance (60,820) (60,820) 0 100% (25,000) (40,000) 0 (65,000) 94%

Health 0 0 0 0% 0 0 0 0 0%

Housing & Community Amenities (93,993) (93,993) 0 100% (134,781) 19,498 0 (115,283) 82%

Mining, Manufacturing & Construction (76,880) (76,880) 0 100% (92,292) 0 0 (92,292) 83%

Public Order & Safety 0 0 0 0% 0 0 0 0 0%

Recreation & Culture (69,750) (69,750) 0 100% (51,800) (26,600) 0 (78,400) 89%

Sewerage Services (145,819) (145,809) (10) 100% (105,000) (47,501) (19,495) (171,996) 85%

Transport & Communication (613,788) (613,304) (484) 100% (746,187) (11,000) (98,405) (855,592) 72%

Water Supply (251,469) (250,246) (1,223) 100% (922,836) 527,646 (24,000) (419,190) 60%

Total Non Operating Expenditure (3,018,882) (3,017,086) (1,796) 100% (2,798,402) (941,188) (431,541) (4,171,131) 72%


Page 7


Actual YTD vs


Approved

Variations

Requested

VotesRevised Budget

Actual YTD vs

Budget FY

$ $ $ % $ $ $ $ %


Function Summary


Capital ExpenditureAdministration (2,802,239) (2,837,609) 35,370 99% (3,846,405) 364,164 1,660 (3,480,581) 81%

Community Services & Education (104,427) (143,897) 39,470 100% (123,400) (47,068) 3,318 (167,150) 62%

Economic Affairs (209,407) (191,890) (17,517) 109% (1,701,000) 1,463,967 (66,692) (303,725) 69%

Environment (614,090) (748,204) 134,114 100% (1,205,837) 351,258 0 (854,579) 72%

Governance 0 0 0 0% 0 0 0 0 0%

Housing & Community Amenities (9,617) (13,694) 4,077 100% (38,000) 8,196 0 (29,804) 32%

Mining, Manufacturing & Construction (2,315) 25,500 (27,815) 0% (50,000) 40,000 0 (10,000) 23%

Public Order & Safety (4,318) (2,187) (2,131) 0% (5,000) 2,813 (1,964) (4,151) 0%

Recreation & Culture (528,517) (592,375) 63,858 89% (2,282,600) 1,387,485 (528) (895,643) 59%

Sewerage Services (1,146,706) (1,295,312) 148,606 89% (1,420,710) (11,676) (2,671) (1,435,057) 80%

Transport & Communication (5,698,484) (6,167,659) 469,175 92% (7,390,458) (108,011) 84,682 (7,413,787) 77%

Water Supply (1,728,709) (2,016,842) 288,133 86% (3,790,750) 1,149,728 93,476 (2,547,546) 68%

Total Capital Expenditure (12,848,828) (13,984,169) 1,135,341 92% (21,854,160) 4,600,856 111,281 (17,142,023) 75%

Grand Total 3,908,154 2,473,995 1,434,160 (21,384) 33,578 (5,094) 7,100


Page 8

Westpac New England CU Total

Opening

Cashbook at 31 March 2016 37,218.38 20,050.00 57,268.38

Plus/Minus Account transfers 0.00 0.00 0.00

Plus Deposits 2,032,292.40 0.00 2,032,292.40

Less Cheques Drawn 25,769.18 0.00 25,769.18

Less EFT Payments (incl Payroll) 3,109,124.95 0.00 3,109,124.95

Less Direct Charges 7,919.58 0.00 7,919.58

Plus Interest Received 0.00 0.00 0.00

Less Bank Charges 764.55 0.00 764.55

+/- B/fwd Adjustment 0.00 0.00 0.00

Cashbook at 30 April 2016 -1,074,067.48 20,050.00 -1,054,017.48

Plus Unpresented Cheques 23,614.61 0.00 23,614.61

Less Unpresented Deposits 1,146,529.19 0.00 1,146,529.19

Plus Payments not to A/C 6,927.38 0.00 6,927.38

Deposits not receipted 1,419.98 0.00 1,419.98

Statement Balances 101,583.72 20,050.00 121,633.72

FINANCIAL REPORT

Bank Reconciliations to 30 April 2016

15

20

25

30

35$M

Bank Balance +

Investments

Investments

UPPER HUNTER SHIRE COUNCIL

Bank and Investment Balances as at 30/4/16


Page 9

Financial InstitutionPrincipal

$

Interest Rate

%Term (days) Maturity Date

Bank of Queensland 1,500,000 3.05% 181 05-Jul-16



ME Bank 2,000,000 3.00% 183 16-Aug-16

ME Bank 1,000,000 3.00% 184 18-Aug-16

AMP 1,000,000 2.90% 182 28-Jul-16

AMP 2,000,000 3.00% 151 08-Jul-16

Bank of Queensland 1,000,000 2.97% 367 22-Aug-16

Macquarie Bank 1,000,000 2.90% 367 22-Aug-16

My State 1,000,000 3.07% 182 06-Oct-16

Rural Bank 1,500,000 3.00% 184 02-Sep-16

Rural Bank 1,000,000 3.00% 184 03-Sep-16

NAB 2,000,000 2.83% 184 07-Sep-16

NAB 2,500,000 3.05% 182 08-Sep-16

NAB 1,000,000 3.00% 180 07-Sep-16

Bendigo Adelaide Bank 2,000,000 2.88% 300 07-Jul-16

Westpac Cash Mgmt Acct 525,000 Various At Call N/A

Total 24,025,000

Investment

Type Financial Institution $

Holding

%

(c) NAB 5,500,000 22.89

(c) My State 1,000,000 4.16

(c) Bendigo Adelaide Bank 2,000,000 8.32

(c) Rural Bank 2,500,000 10.41

(c) Bank of Queensland 5,500,000 22.89

(c) Macquarie Bank 1,000,000 4.16

(c) ME Bank 3,000,000 12.49

(c) AMP 3,000,000 12.49

(c) Westpac Cash Mgmt Acct 525,000 2.19

Council's Total Portfolio 24,025,000 100.00

Type

(c)

.....................................................................................

RESPONSIBLE ACCOUNTING OFFICER

Max Investment

15% per investment, per building

society or credit union

25% per investment, per bank

Definition

Interest bearing deposits with, or any debentures or bonds issued

by, an authorised deposit-taking institution (as defined in the

Banking Act 1959 (Cwth)), but excluding subordinated debt

obligations

Authorised Investments - Investment Policy

I also certify that, in accordance with clause 203(2) of the Local Government (General) Regulations 2005;

The Monthly Budget Review Statement for Upper Hunter Shire Council indicates that Council's projected financial position at 30 June 2016 will

be satisfactory at year end, having regard to the projected estimates of income and expenditure and the original budgeted income and

expenditure; and, investments have been made in accordance with the Act, the Regulations, the Ministerial Investment Order dated 12 Jan 2011,

the Investment Policy Guidelines May 2010 and Council’s investment policy.

I certify that the investments have been made in accordance with section 625 of the Local Government Act 1993 and the regulations thereto.

Authorised Investment Detailed

FINANCIAL REPORT

INVESTMENTS HELD as at 30 April 2016

Authorised Investment Summary

CURRENT 90 DAY BBSW AS AT 30 April 2016 2.26%


Page 10

NET CURRENT ASSETS FORECAST

Explanatory notes as at 1 July 2015 to the Reports that follow: Cash & Investments All cash and investments – including cash and investments that are restricted for specific purposes (refer to the report “Restrictions on Cash & Investments” for details). Council investments are made within the guidelines of the Ministerial Investment Order dated 12 January 2011. Receivables General Fund receivables are an estimate based on the balance of 30/6/15. Water Developer Contributions (also known as Section 64 contributions / headworks charges) are applied to developments which will result in additional demands on Council infrastructure (water mains, water treatment plant etc). The charges are most commonly applied to:

1) Subdivisions with payments made if and when the subdivision is completed and prior to Council releasing the linen plan of subdivision which permits the new title to be registered.

2) Multiple housing proposal (including duplex) whereby contributions are paid prior to the construction certificate being issued.

3) Other development such as major industrial, commercial if it demonstrated that there will be increases in demands on the water infrastructure whereby contributions are paid prior to the construction certificate being issued.

Sewer Developer Contributions (also known as Section 64 contributions / headworks charges) are applied to development works which will result in additional demands on Council infrastructure (sewer mains, sewer treatment plant etc). The charges are most commonly applied to:

1) Subdivisions with payments made if and when the subdivision is completed and prior to Council releasing the linen plan of subdivision which permits the new title to be registered.

2) Multiple housing proposal (including duplex) whereby contributions are paid prior to the construction certificate being issued.

3) Other development such as major industrial, commercial if it demonstrated that there will be increases in demands on the sewer infrastructure whereby contributions are paid prior to the construction certificate being issued.

Prepayments For services and materials paid for in one financial year which are to be utilised in the next or subsequent financial years, e.g. insurance premiums, computer leases. Inventory Stores items held at all three (3) depots and under the control of 2 store-persons. Creditors All creditors are processed through the general fund, with water, sewer, trust and the hostel funds reimbursing the general fund. Borrowings Capital loan repayments due in the current financial year. Provisions (Employee Leave Entitlements) This is an estimate of the total current value of annual, long service and accrued leave entitlements together with relevant on-costs. Sick leave is included for one only employee who is eligible from the former Murrurundi Shire Council. Best Practices recommend at least 30% of employee leave entitlements be cash backed. Council cashed backed entitlements as at 30 June 2015 was 33%. Real Estate Properties held for sale are included in current assets/inventory. Real Estate is held in Aberdeen, Murrurundi and Merriwa. Council’s airpark lots at Scone Airport are also included under real estate Quarry & Tip Remediation Liabilities held for ongoing rehabilitation of quarry and tip sites as required.


Page 11

April 2016

General Fund

Proposed

Forecast

Balance as at

30/6/16 After

DPOP Results

Net Effect of

Approved

Variations

YTD

Net Effect of

Requested

Votes for

Consideration

this Month

Revised

Forecast for

30/6/16

Cash & Investments 11,709,791 136,230 (362,667) 11,483,354

Receivables 2,800,000 - - 2,800,000

Prepayments 120,000 - - 120,000

Inventory 400,000 - - 400,000

Real Estate 2,321,000 - - 2,321,000

TOTAL 17,350,791 136,230 (362,667) 17,124,354

Payables 2,500,000 - - 2,500,000

Borrowings 722,531 - - 722,531

Provisions (Employee Leave

Entitlements) 4,184,000 - - 4,184,000

less liabilities payable

greater than 12 months (3,440,000) - - (3,440,000)

Quarry & Tip Remediation - -

TOTAL CURRENT LIABILITIES 3,966,531 - - 3,966,531

NET CURRENT ASSET POSITION 13,384,260 136,230 (362,667) 13,157,823

Restriction on Cash & Investments

- External 1,291,762 (407,019) 14,868 899,611

- Internal 7,964,219 509,671 (372,441) 8,101,449

TOTAL RESTRICTIONS 9,255,981 102,652 (357,573) 9,001,060


AFTER ALL RESTRICTIONS 4,128,279 33,578 (5,094) 4,156,763



Page 12

April 2016

Water Fund

Proposed

Forecast

Balance as at

30/6/16 After

DPOP Results

Net Effect of

Approved

Variations

YTD

Net Effect of

Requested

Votes for

Consideration

this Month

Revised

Forecast for

30/6/16

Cash & Investments 8,096,511 (725,454) 77,476 7,448,533

Receivables 1,000,000 - .. 1,000,000

Inventory 300,000 - - 300,000

Prepayments 10,000 - - 10,000

TOTAL CURRENT ASSETS 9,406,511 (725,454) 77,476 8,758,533

Payables 300,000 - - 300,000

Borrowings 137,483 - - 137,483

Provisions/Other 200,000 - - 200,000 TOTAL CURRENT LIABILITIES 637,483 - - 637,483

NET CURRENT ASSET POSITION 8,769,028 (725,454) 77,476 8,121,050


- s64 Contributions 63,992,921 359,277 - 64,352,198

- Unexpended Grants - - - -

- RWS Lease Revenue 142,210 - - 142,210

- Other - - - -

Total Restrictions 64,135,131 359,277 - 64,494,408


AFTER ALL RESTRICTIONS (55,366,103) (1,084,731) 77,476 (56,373,358)



Page 13

April 2016

Sewer Fund

Proposed

Forecast

Balance as at

30/6/16 After

DPOP Results

Net Effect of

Approved

Variations

YTD

Net Effect of

Requested

Votes for

Consideration

this Month

Revised

Forecast for

30/6/16

Cash & Investments 7,093,763 28,406 (3,176) 7,118,993

Receivables 250,000 - - 250,000

Inventory 65,000 - - 65,000

Prepayments - - - -

TOTAL CURRENT ASSETS 7,408,763 28,406 (3,176) 7,433,993

Payables 100,000 - - 100,000

Provisions 175,000 - - 175,000 TOTAL CURRENT LIABILITIES 275,000 - - 275,000

NET CURRENT ASSET POSITION 7,133,763 28,406 (3,176) 7,158,993


- s64 Contributions 1,930,565 64,915 - 1,995,480

- Unexpended Grants - - - -

- Other - - - -

Total Restrictions 1,930,565 64,915 - 1,995,480


AFTER ALL RESTRICTIONS 5,203,198 (36,509) (3,176) 5,163,513



Page 14

RESTRICTIONS ON CASH & INVESTMENTS

Explanatory notes as at 1 July 2015, to the RESTRICTED ASSETS REPORT that follows:

EXTERNAL RESTRICTIONS

DEVELOPER CONTRIBUTIONS Contributions received and unspent from developers which were not expended at the end of the financial year. These contributions are for the provision of services and amenities in accordance with relevant contribution plans. Contributions (fees) are amended by the Delivery Program and Operational Plan. GENERAL 19015.8510.6300: S94 Interest

Contributions held are apportioned with interest each year at year end. A transfer to Restrictions is made in the annual budget; this is then distributed based on actual values held to each individual contribution.

HOUSING & COMMUNITY AMENITIES

19015.8510.6301: Waste Depot, Mdi Contributions received and unspent for the assessment of the existing site, alternate sites, and other means of waste disposal at Murrurundi.

PUBLIC ORDER & SAFETY

19015.8510.6302: Rural Fire Services (Mdi) Contributions received and unspent towards the provision of rural fire service equipment (including sheds) in the local brigade area of Murrurundi.

19015.8510.6303: Rural Fire Services (Mwa) Contributions received and unspent towards the provision of rural fire service equipment (including sheds) in the local brigade area of Merriwa.

RECREATION & CULTURE

19015.8510.6304: Open Space (Mdi) Contributions received and unspent for open space and embellishment in Murrurundi.

19015.8510.6305: s94A Contributions Contributions received towards the provision, extension or augmentation of public amenities or services.

19015.8510.6306: Recreation and Community Facilities (Mwa) Contributions received and unspent for recreation and community facilities in Merriwa.

19015.8510.6307: Open Space (Mwa) Contributions received and unspent for open space and embellishment in Merriwa.

19015.8510.6308: Recreation and Community Facilities (Scn) Contributions received and unspent for recreation and community facilities in Aberdeen and Scone.

19015.8510.6309: Open Space (Scn) Contributions received and unspent for open space and embellishment in Aberdeen and Scone.

TRANSPORT & COMMUNICATION

19015.8510.6310: Nandowra Rd Construction Contributions received from developer (DA 396/06) for future upgrade of Nandowra Road.

19015.8510.6311: Carparking, Scn Contributions received from new developments in Scone which are unable to provide adequate on-site parking.

19015.8510.6313: Cycleways, Figtree Monty Scn For proposed cycleways in Scone area including linking the Figtree Monty subdivision from: a) Barton St to Bhima Drive, along Gundy Rd; and, b) Birrell to SusanSt, along Barton St.

19015.8510.6315: Paradise Lane, Mdi A contribution of $3750 received from Peter Barclay & Assoc as a condition of consent for a subdivision on Paradise Lane, Murrurundi. The contribution is for future maintenance and upgrading of the road.


Page 15

19015.8510.6316: Cressfield Rd Construction Contributions received from owner of quarry (Unimin) for future upgrade of Cressfield Road.

19015.8510.6317: Rossgole Rd Construction Contributions received from Valima Aberdeen Pty Ltd for future upgrade of Rossgole Road.

19015.8510.6318: Yarrandi Rd Construction Contributions received from developer (DA 29/2007) for future upgrade of Yarrandi Road.

19015.8510.6319: Footpath/Cycleway, Mdi Contributions received for a future footpath/cycleway.

19015.8510.6468: Banool Rd Construction Contributions received for a future upgrade of Banool Rd

19015.8510.6481: Moobi Rd Construction Contributions received for a future upgrade of Moobi Rd

19015.8510.6539: Moobi Rd Cycleway Contributions received for footpath/cycleway along Moobi Rd. The majority of current funds have been used to fund the first section from Satur Road to the Moobi Rd Culvert in 2014/15.

DEVELOPER CONTRIBUTIONS WATER/SEWER

29016.8510.6320: s64 - Water Aberdeen/Scone

29016.8510.6321: s64 - Water Merriwa/Cassilis 29016.8510.6322: s64 – Water Murrurundi

Restricted asset for contributions (also known as headworks charges) received and unspent from developers or landowners for access to Council’s existing water mains. The contributions held will fund various future capital works at each of the locations.

39016.8510.6323: s64 – Sewer Aberdeen/Scone

39016.8510.6324: s64 – Sewer Murrurundi 39016.8510.6325: s64 – Sewer Merriwa

Restricted asset for contributions (also known as headworks charges) received and unspent from developers or landowners for access to Council’s existing sewer mains. These contributions are restricted to capital expenditure in the relevant sewer funds.

UNEXPENDED GRANTS

COMMUNITY SERVICES & EDUCATION

19015.8511.6558: Youth Country Arts Support Program This restricted asset contains the balance of unspent grant funds from the Country Arts Support Program which was received in 2014/15. The balance of the funds will be expended by 30 June 2016.

19015.8511.6577: ELC Professional Development This restricted asset contains the balance of unspent grant funds for funds received to develop staff at Long Day Care Centres. Funds are progressively being spent as training and further education is undertaken.

19015.8511.6581: Youth Cadbury Grant This restricted asset contains the balance of unspent grant funds for funds received for Youth Activities. Funds will be utilised in 2015/16.

19015.8511.6582: Youth Services EIPP This restricted asset contains the balance of unspent grant funds for funds received for Youth Services Early Intervention Placement Program. Funds underspent in 2014/15 due to delays in recruiting staff to fill vacant positions. Negotiations to be undertaken with relevant department in regard to expending surplus funds in 2015/16.

ECONOMIC AFFAIRS 19015.8511.6332: C & A Community Grants Officer

Balance of funds remaining from Grant monies from Coal & Allied Community Trust to fund a Community Grants Officer. The Community Grants Officer took up the position in April, 2008. The position is now a part time position. This is an ongoing arrangement with funds received in advance of expenditure.


Page 16

ENVIRONMENT

19015.8511.6336: Waste and Sustainability Improvement Payment (WASIP) Grant Department of Environment & Climate Change NSW provided funds to assist with costs associated with collection and administration of the waste and environment levy on waste going to landfill.

19015.8511.6565: Waste Resource Centre Grant Grant received in 2013/14 for the construction of a Waste Resource Centre at Scone Landfill. The funds were received late in 2013/14 for 50% of the grant. The project is programmed to be constructed in the 2015/16 financial year.

HEALTH

19015.8511.6523: CMA 2011/12 Partnerships

The Hunter-Central Rivers Catchment Management Authority has provided funds to Council for the upgrading and/or replacement of a minimum of 40 x On Site Sewer management Systems (OSSMs) and land application areas in the villages of Cassilis and Gundy. The balance of funds is still held at this stage, there are no plans yet to proceed with any more work.


19015.8511.6530: Floodplain Management Grant

Funding received for a review of Council’s Floodplain Management at Aberdeen, work ongoing from 2014/15 and will be completed in the 2015/16 financial year.


19015.8511.6505: Library Local Priorities Grant funding received each year from State Library for library improvements. The balance is unspent funds from 14/15 where items not received prior to end of financial year. The balance will be spent by 30 June 2016.

19015.8511.6341: Merriwa Showground Upgrade Grant funding received during 2014/15 for the upgrade of Merriwa Showground electricity, fencing and water. The funds will be spent in 2015/16.

19015.8511.6575: Mwa Library Redevelopment Grant funding received during 2014/15 for the upgrade of Merriwa Library, work delayed in resolving scope of works. Works to be undertaken in 2015/16.

19015.8511.6576: Mdi Pool Shade Cover Grant funding received late in the 2014/15 financial year for the shade cover of part of the Murrurundi Pool. The funds will be spent in 2015/16.

19015.8511.6578: Mwa Oval Toilets Grant funding received during the 2014/15 financial year towards the upgrade of the toilets at Merriwa Oval. The funds will be spent in 2015/16.

19015.8511.6579: Jefferson Park Aberdeen Park Reserve Grant funding received during 2014/15 for the upgrade of Jefferson Park Aberdeen. The funds will be spent in 2015/16.

19015.8511.6580: Aberdeen Sports Hub Grant funding received during 2014/15 for the construction of an Aberdeen Sports Hub. The project commenced in 2014/15 with the balance of funds to be spent in 2015/16.

ROADS AND BRIDGES

19015.8511.6346: R2R Projects carryover Grant funding received during 2014/15 for the construction of various roads to recovery projects. The unspent balance relates to the approaches to Garlands Bridge, the bridge construction has been delayed due to wet weather. The balance of funds to be spent in 2015/16


Page 17

OTHER EXTERNAL RESTRICTIONS

OTHER

19015.8512.6348: Woolworths Blisters – Kelly St, Scn Funds put aside for construction of blisters adjacent to Woolworths.

19015.8512.6349: Domestic Waste Management Council levies an annual charge for the provision of domestic waste management services for each parcel of rateable land for which the service is available. After recovering the reasonable cost of providing these services, any unexpended revenue becomes a restricted asset for future domestic waste management services such as replacement of tips, infrastructure, etc.

19015.8512.6520: RFS Vehicle Proceeds

Monies received from trade-in of RFS vehicles, held on behalf of RFS until returns completed 19015.8512.6350: Bonds & Deposits

Monies received from development application applicants, to be returned when DA conditions have been satisfied.

19015.8512.6544: LIRS Round 1 Bridges unspent loan Balance of unspent loan monies for the replacement of bridges under round 1 of the Local Infrastructure Renewal Scheme. Funds expected to be fully utilised in 2015/16.

19015.8512.6545: LIRS Round 1 & 2 Roads unspent loan Balance of unspent loan monies for the replacement of roads under rounds 1 & 2 of the Local Infrastructure Renewal Scheme. Funds expected to be fully utilised in 2015/16.

19015.8512.6574: Timor Road Upgrade Funds received for the upgrade of Timor Rd from Stoneco development in 2014/15. Funds have been allocated for expenditure in the 2015/16 budget.

49016.8512.6351: Residents Bonds, Gummun Place Hostel Gummun Place Hostel, Merriwa, is operated as a business unit. When residents take up residence, they pay a means-tested bond, where applicable, which is invested and earns interest. The interest, plus a resident’s contribution of approximately $3k per annum for 5 years, is recognised as revenue in the relevant year, and may be used for maintenance or capital works. The balance of the bond (after the deduction of the resident’s contribution) is returned to the resident/family when tenancy is no longer required. The deduction of the resident contributions only applies to residents paying bonds that entered the facility prior to 30 June 2014.

CONTRIBUTIONS

OTHER 19015.8513.6352: Boomerang Youth Group, Scn

The Boomerang Youth Group is a sub-committee of Council’s Community Development Committee. The monies raised were transferred to the general fund during 2005/6.

19015.8513.6357: Scone Garden Ramble Gardeners Funds held for the Scone Garden Ramble Gardeners. Funds put aside in 2006 and 2008 from open garden events. Council resolved on 24 November 2008 to use funds for the beatification of Elizabeth Park and that Council would match funding. Funds are to be utilised for tree plant in Elizabeth Park.

19015.8513.6560: Kia Ora Music Camp Funds held for the running of future Music Camps. Contributions received from a number of people towards the ongoing costs of running the event on an annual basis.

19015.8513.6573: Youth Council Funds raised by the Youth Council for future Youth Council events.


19015.8513.6355: Merriwa Putt Putt Funds held for future improvements to the Putt Putt facility at Merriwa

19015.8513.6356: Young Endeavour Scheme Contributions Contributions received to assist with funding of six berths on Young Endeavour in the following financial year.

19015.8513.6537: Family Day Care Fundraising Funds held are for fundraising proceeds for the purchase of future equipment for Family Day Care activities.


Page 18

ECONOMIC AFFAIRS

19015.8513.6360: Upper Hunter Valley Museum of Rural Life Contributions received towards establishment of the Hunter Valley Museum of Rural Life and its valuable collection of artefacts.

19015.8513.6469: Merriwa Business signage Contributions received from Merriwa businesses towards signage in Merriwa.

BALANCE OF WATER FUNDS

29016.8524.6482: Aberdeen/Scone

29016.8524.6483: Murrurundi 29016.8524.6484: Merriwa/Cassilis

Water funds are externally restricted in accordance with the Local Government Act 1993. The net funds held are restricted for future expenditure associated with the relevant water fund (ie. Aberdeen/Scone, Merriwa/Cassilis and Murrurundi). These restricted assets exclude s64 contributions, grants and contributions under Rural Water Scheme (RWS), which are reported under other headings.

29016.8512.6458: Rural Water Scheme (RWS) Lease Revenue

Restricted asset for the rental income set aside from the temporary transfer and leasing of part of Council’s Hunter River water allocation.

BALANCE OF SEWER FUNDS 39016.8525.6485: Aberdeen/Scone

39016.8525.6486: Murrurundi 39016.8525.6487: Merriwa

Sewer funds are externally restricted in accordance with the Local Government Act 1993. The net funds held are restricted for future expenditure in the relevant sewer fund (i.e. Aberdeen/Scone, Merriwa, and Murrurundi). These restricted assets exclude s64 contributions and grants, which are reported under other headings.


Page 19

INTERNAL RESTRICTIONS

Internal restrictions are not subject to the same restraints as external restrictions (which must be expended for a specific purpose). Internal restrictions are voted by Council for a particular project/purpose. Council can vary these restrictions if the need arises.

ADMINISTRATION

General 19016.8514.6372 Office Equipment

Funds set aside for council administration equipment replacement at all offices.

19016.8514.6373: Council Admin Buildings Funds set aside for upgrading Council buildings around the shire.

19016.8514.6376: Community Watch Funds set aside on behalf of Community Watch group, discussions continuing for usage.

19016.8514.6377: Provision for Employee Leave Entitlements Amounts set aside for ELE provisions of Council’s staff. Council has taken this step to restrict funds of this nature to ensure that future leave entitlements are “cash backed”. Best practice guidelines recommend at least 30% of ELE’s to be cash backed – currently 33%

19016.8514.6378: Information Systems Funds set aside for replacement of computers and communication devices within the organisation.

Plant & Depot Management 19016.8514.6383: Plant Replacement

Council has established an internal plant restricted asset to fund its 10 year plant replacement program.

19016.8514.6384: Trade Waste Audit Funds set aside for the provision of Trade Waste Facilities at Council’s Depots. Funds will be utilised in future years.

19016.8514.6512: Depot Groundwater Monitoring Funds set aside for the future removal of the unleaded fuel tank and surrounding contaminated soil at Merriwa Works Depot.

Infrastructure Services Support

19016.8523.6547: Key Audit

Funds put aside for the implementation of a revised key system across all of Council’s operations; preliminary work was carried out in previous financial years. Further implementation work is to be carried out in 2015/16.

COMMUNITY SERVICES & EDUCATION Aged Care 19016.8515.6391: Liverpool Lodge

This restriction is for the maintenance and operation of Liverpool Lodge independent living units. Liverpool Lodge consists of 4 blocks of 2 units (8) and a 1 bed-room house at 29 Liverpool St, Murrurundi. Net balances of any surplus funds are held for future improvement works.

19016.8515.6392: Independent Living Units, Mwa

Funds set aside for future operating and capital projects on six units located in Vennacher and Bettington Streets Merriwa. Net balances of any surplus funds are held for future improvement works.


Page 20

49016.8515.6393: Working Funds, Gummun Place, Mwa Revenue is generated from: Department of Health and Ageing; residents (both rent and a contribution from their residential bonds) fund-raising and donations At the end of each year, any surplus is transferred to this restriction. Funds are held to meet the future requirements of the Hostel and to be able to meet day to day costs of running the facility.

49016.8515.6358: Merriwa Hostel Auxiliary Funds Funds have been generated by fund raising for equipment purchases and future extensions eg construction of an activities room. The Auxiliary Committee has now ceased to exist as a separate entity and the funds are now administered by Council. A separate subcommittee of the Hostel Advisory Committee has been established and fundraising events such as fetes are continuing on an ongoing basis.

Child Care 19016.8515.6389: Out of School Hours Care

Funds set aside for Scone Out of School Hours (SOOSH) which is housed at St Mary’s School in Scone and is to be utilised during future financial years for building works.

19016.8515.6395: Upper Hunter Early Learning Centre Funds set aside for Early Learning Centre, to be utilised during future financial years.

19016.8515.6494: ELC Parent Group Fundraising Funds raised by Parent Group for Early Learning Centre, to be utilised during future financial years.

ECONOMIC AFFAIRS

Economic Promotion 19016.8516.6504: Economic Promotion Projects

Carryover projects from the ED & T Committee unspent from previous years. Part of this has been transferred to the current budget for expenditure by 30 June 2016.The balance will be held to be spent in future years.

19016.8516.6519: Mdi Frontier Festival Surplus funds held for use at festival to be held in future years.

Real Estate Development 19016.8516.6401: Medical Centre, Scn

The lease of the medical centre includes a rental component to cover the refurbishment and maintenance expenses of the building at Surman St, Scone. Funds are held until required.

Residential Property 19016.8516.6402: Bottlebrush Place Units

Two residential units at 7 Bottlebrush Pl, Scn are rented to Surman Services for visiting medical students/staff. This restricted asset is funded from the rental income and was established for the refurbishment and maintenance of the premises.

19016.8516.6403: Other Council Residences Council owns four residential properties (Mwa - 1, Scn - 2 and Mdi - 1) which are currently leased and tenanted. This restricted asset is funded from the rental income and was established for the refurbishment and maintenance of the premises.

19016.8516.6404: Former YHA Building, Segenhoe Council is the trustee of Reserve 91570 for the purpose of a community centre, accommodation and museum. All net revenue from this tenancy arrangement is placed into this restricted asset which will be utilised at the end of the tenancy for the ongoing maintenance of the premises.

Tourism & Area Promotion 19016.8516.6498: Tourism Projects

Funds set aside for tourism projects not completed in the previous financial year, to be utilised during the current financial year for the funding of the Scone VIC refurbishment. Work is well underway and will be completed by December 2014.

Other 19016.8516.6408: Saleyards

Each year, any excess of revenues over expenditures are transferred to this restricted asset to cover costs when market conditions are less favourable and for future capital works.

19016.8516.6557: Former Merriwa Assets Funds set aside from the sale of former Merriwa Council land and building assets. Funds held will be used for the purchase or construction of new assets within the Merriwa District.


Page 21

GENERAL PURPOSE REVENUES

GOVERNANCE

19016.8518.6410: Council Elections Council elections occur every 4 years. Rather than incur all of these costs in 1 year, Council has set aside money each year to cover the costs of election in 2016/17.


Other Waste Management 19016.8519.6412: Other Waste

Monies set aside for future tip rehabilitation which is not designated as domestic waste management (in Murrurundi, Aberdeen/Scone and Merriwa).

Town Planning 19016.8519.6416: Floodplain Mgt – Voluntary Purchase

The State & Federal governments provide grant funding to purchase low lying houses in flood plain areas in the Shire.

19016.8519.6417: Floodplain Management The State & Federal governments provide grant funding towards Floodplain studies in Aberdeen, Scone and Murrurundi which needs to partially matched by Council. Funds are held to assist with providing Council’s share of the cost.

19016.8519.6491: Town Planning Funds set aside for town planning projects not completed in the previous year. Some funds have now been allocated to be spent in 2015/16 with the balance yet to be included in the current year budget.

Cemetery 19016.8519.6420: Cemetery Works

Funds set aside for the preparation and implementation of a Management Plan to cover all cemeteries within the shire as well as under expenditure works from previous years. Funds are to be utilised in the 2015/16 financial year.

Housing – Low Income 19016.8519.6421: Low Income Housing

Funds set aside for future capital works at the two Low Income Housing units in Langley Street Merriwa.

MINING, BUILDING & CONSTRUCTION

Quarries 19016.8519.6422: Gravel Pit Rehabilitation

Restriction for the restoration of current gravel pits and for the exploration of future gravel pits within the Shire together with rehabilitation of current gravel pits when required.


Emergency Services 19016.8521.6493: Emergency Services

Monies set aside from Council’s portion of proceeds from asset disposal. Some funds utilised in 2014/15 with the balance to be utilised in future years.

Regulatory Control 19016.8521.6425: Scone Pound Upgrade

Monies set aside for the future upgrade of Scone Pound. The works are to be completed at a future date.


Parks and Gardens 19016.8522.6476: Parks and Gardens Carryover Works

Capital carryover works from previous years. Funds have not yet been allocated. Sporting Grounds 19016.8522.6463: Indoor Centre Feasibility Study

Unspent funds from 2009/10 held for a future feasibility study to be carried out. 19016.8522.6428: Merriwa Oval Toilets

Council funds held for the upgrade of Merriwa Oval Toilets in conjunction with grant funds. Funds not yet allocated in 2015/16.


Page 22

19016.8522.6429: Bill Rose Sports Complex Amenities Monies set aside for provision of future additional amenities.

Other Sport & Rec 19016.8522.6431: Children’s Sports Promotional Activities

Council has identified a need to promote participation by primary and secondary children in organised sport and recreational activities, particularly children in the 14 – 16 year age group when participation levels generally decrease. Fees and charges raised from the use of Council’s sporting facilities are the source of this restricted asset, which is used to support the salary and expenses of the Sports Participation Officer.

Cultural Activities 19016.8522.6432: UHSC Public Arts Projects

Funds set aside for public arts projects, deferred from previous years. The funds will be utilised in 2015/16.

Public Halls / Community Buildings 19016.8522.6548: Museum Works

Funds set aside for capital/maintenance works on museums as required. 19016.8522.6434: Public Halls

Funds set aside for future capital/maintenance works on public halls as required. Funds to be utilised in future years.

19016.8522.6438: Pre-School, Scone Monies set aside to complete drainage works at Scone pre-school.

19016.8522.6467: Property Disposal 1) Monies set aside from the proceeds of the sale of the property at 214 Kelly St, Scone in 2011.

Funds are to be used on the future development of White Park Equine Facilities. It is expected the funds will be utilised in conjunction with grant funding during 2015/16 if the grant is forthcoming.

2) Additional funds received for the sale of the property at 130 Liverpool St, Scone added in 2015/16. Funds have not been earmarked for any project.

19016.8522.6553: Old Court Theatre Funds were received from the former SCADS Committee for an annual contribution to the Old Court Theatre which has recently been transferred to Council. Funds will be utilised for capital/maintenance works on the building.

TRANSPORT & COMMUNICATION Aerodromes 19016.8523.6439: Airport, Scn

Monies set aside towards future refurbishment of the runway and other assets at the Scone Airport. Transport Ancillaries 19016.8523.6443: Farram Lane Carpark, Scn

Funds restricted for construction of the car park and roadwork together with any land acquisitions. It is not anticipated that any works will be undertaken this financial year.

19016.8523.6444: Street Lighting Energy Australia was to install 8 lights in Gray St, Scone. $28,000 was transferred to this restricted asset for future Shire Street lighting projects, from 2005/6. Also, surplus monies set aside from implementation of Street Lighting Study undertaken in 2006/7. Funds have not yet been allocated.

19016.8523.6449: Merriwa Main St Upgrade Funds put aside to build enough reserves to fund future improvements to Merriwa main street area. Funds to be put aside each year until sufficient funds are available. Expected will be utilised in 2015/16.

19016.8523.6455: CBD Upgrade Unspent funds from 2012/13 for the CBD upgrade in Scone. The funds have been transferred to the restricted assets for expenditure after or in conjunction with the construction of the Rail Overpass.

Roads & Bridges 19016.8523.6645: Special Projects

This restriction holds the surplus generated from Contract works under taken by Council. 19016.8523.6446: Special Projects – Land Development Loan

In 2006/7 - 7/8, Council undertook land development in Merriwa and Murrurundi and expected to sell the lots within the relevant financial year. Land sales have been insufficient to cover the cost of the land development. Subsequently development was taken place in the following years in Merriwa, Murrurundi and Aberdeen. Other internal restricted assets have provided funds which are expected to be repaid in future years as land sales occur. Future land sales in Aberdeen are expected to fully repay these funds.

19016.8523.6450: Haydon St, Mdi (K&G) Internal restriction holds unspent monies from previous budgets. Work is planned for 2015/16.


Page 23

19016.8523.6453: Reseals & Resheeting Due to contractor delays in 2013/14 funds available were not utilised for the entire annual resealing program for that year. The majority of funds set aside will be undertaken with the 2015/16 reseals.

19016.8523.6456: MR105 Moonan Cutting Funds were expected to be spent on part of the Moonan Cutting project in 2014/15. This was delayed by the contractor. Funds have neem transferred to the 2015/16 budget for the complete works.

19016.8523.692: Roadwork’s not completed UHSC funds set aside from 2013/14 for capital projects not completed. These funds have been transferred into restricted assets but have not yet been allocated to projects.

19016.8523.6555: Other uncompleted works UHSC funds set aside from 2013/14 for capital projects for capital works not completed. These funds have been transferred into 2015/16 for completion of these works.


Page 24

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

EXTERNAL RESTRICTIONS

DEVELOPER CONTRIBUTIONS

S94 INTEREST

19015.8510.6300 s94 INTEREST 0 2,000 2,000 2,000

HOUSING AND COMMUNITY

19015.8510.6301 WASTE DEPOT, MDI 1,079 1,079 1,079

19015.8510.6585 S94 REC & OPEN SPACE FACILITIES 0 0

19015.8510.6587 S94 COMMUNITY & CULTURAL FACILITES 0 0

19015.8510.6587 S94 PLAN MGMT & ADMIN 0 0

PUBLIC ORDER AND SAFETY

19015.8510.6302 RURAL FIRE SERVICES (MDI) 9,834 2,000 11,834 -1,336 10,498

19015.8510.6303 RURAL FIRE SERVICES (MWA) 8,172 1,000 9,172 -9,172 0

RECREATION AND CULTURE

19015.8510.6304 OPEN SPACE (MDI) 2,425 3,000 2,000 3,425 -2,000 1,425

19015.8510.6305 s94A CONTRIBUTIONS 0 80,000 68,500 11,500 7,500 19,000

19015.8510.6306 REC & COMMUNITY FACILITIES (MWA) 8,002 2,000 10,002 -10,000 2

19015.8510.6307 OPEN SPACE (MWA) 12,033 3,000 8,500 6,533 -1,011 5,522

19015.8510.6308 REC & COMMUNITY FACILITIES (SCN) 0 30,000 7,000 23,000 -19,992 3,008

19015.8510.6309 OPEN SPACE (SCN) 2,242 6,500 8,742 -4,328 4,414

TRANSPORT AND COMMUNICATION

19015.8510.6310 NANDOWRA RD CONSTRUCTION 12,896 12,896 12,896

19015.8510.6311 CARPARKING, SCN 4,262 4,262 4,262

19015.8510.6313 CYCLEWAYS, SCN 68,097 68,097 68,097

19015.8510.6315 PARADISE LANE, MDI 5,459 5,459 5,459

19015.8510.6316 CRESSFIELD RD CONSTRUCTION 1,564 1,564 1,564

19015.8510.6317 ROSSGOLE RD CONSTRUCTIONS 3,556 3,556 3,556

19015.8510.6318 YARRANDI RD CONSTRUCTION 4,212 4,212 4,212

19015.8510.6319 FOOTPATH/CYCLEWAY, MDI 11,608 11,500 108 -108 0

19015.8510.6468 BANOOL RD CONSTRUCTION 4,422 4,422 4,422

19015.8510.6481 MOOBI ROAD CONSTRUCTION 1,549 1,549 1,549

19015.8510.6539 MOOBI RD CYCLEWAY 8,741 5,000 13,741 -5,000 8,741

19015.8510.6588 S94 CARPARKING (COMMERCIAL) 0 0

19015.8510.6589 S94 TRANSPORT INFRASTRUCTURE 0 0

WATER FUND

29016.8510.6320 s64 - ABN/SCN WATER 885,001 348,000 1,233,001 364,277 1,597,278

29016.8510.6321 s64 - MWA WATER 44,944 15,000 59,944 59,944

29016.8510.6322 s64 - MDI WATER 94,177 10,000 104,177 -5,000 99,177

SEWER FUND

39016.8510.6323 s64 - ABN/SCN SEWER 1,824,810 20,000 1,844,810 -32,500 1,812,310

39016.8510.6324 s64 - MDI SEWER 31,550 31,550 1,585 33,135

39016.8510.6325 s64 - MWA SEWER 56,241 5,000 61,241 -34,000 27,241

TOTAL DEVELOPER CONTRIBUTIONS 3,106,876 532,500 97,500 3,541,876 248,915 0 3,790,791

Restricted Assets Report


Page 25

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

UNEXPENDED GRANTS

COMMUNITY SERVICES AND EDUCATION

19015.8511.6558 YOUTH COUNTRY ARTS SUPPORT PROGRAM 2,440 2,440 -2,440 0

19015.8511.6577 PROFESSIONAL DEVELOPMENT (ELC) 11,718 11,718 -1,274 10,444

19015.8511.6581 YTH CADBURY GRANT 500 500 -500 0

19015.8511.6582 YTH SERVICES EIPP 33,520 33,520 -6,000 27,520

ECONOMIC AFFAIRS

19015.8511.6332 C & A COMMUNITY GRANTS OFFICER 53,479 35,100 18,379 -12,000 6,379

SOLID WASTE MANAGEMENT

19015.8511.6565 WASTE RESOURCE CENTRE GRANT 85,469 170,000 -84,531 84,531 0

19015.8511.6336 W.A.I.S.P. GRANT(14) 12,910 12,910 -12,910 0

19015.8511.6336 W.A.I.S.P. GRANT(15) 75,307 75,307 -75,307 0

HEALTH

19015.8511.6523 CMA 2011/12 PARTNERSHIPS 6,206 6,206 6,206

HOUSING AND COMMUNITY AMENITIES

19015.8511.6530 FLOODPLAIN MANAGEMENT 6,676 10,000 -3,324 3,324 0

RECREATION AND CULTURE

19015.8511.6505 LIBRARY LOCAL PRIORITIES 16,495 16,495 -16,495 0

19015.8511.6341 MERRIWA SHOWGROUND UPGRADE 33,109 20,000 13,109 -13,109 0

19015.8511.6575 MWA LIBRARY REDEVELOPMENT 70,000 70,000 0 70,000 70,000

19015.8511.6576 MDI POOL SHADE COVER 24,000 24,000 0 0

19015.8511.6578 MWA OVAL TOILETS 26,478 26,478 -26,478 0

19015.8511.6579 JEFFERSON PARK RESERVE 49,955 49,955 -49,955 0

19015.8511.6580 ABERDEEN SPORTS HUB 30,964 30,964 -30,964 0

ROADS & BRIDGES

19015.8511.6346 R2R PROJECTS CARRYOVER 170,789 180,000 -9,211 9,211 0

TOTAL UNEXPENDED GRANTS 710,015 0 509,100 200,915 -80,366 0 120,549


Page 26

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

OTHER EXTERNAL RESTRICTIONS

OTHER

19015.8512.6348 WOOLWORTHS BLISTERS - KELLY ST, SCN 6,261 6,261 6,261

19015.8512.6349 DOMESTIC WASTE MANAGEMENT 531,971 116,186 415,785 -114,786 -5,000 295,999

19015.8512.6350 BONDS & DEPOSITS 30,598 30,598 30,598

19015.8512.6518 DOMESTIC WASTE MGT - MDI FUTURE UPGRADE 0 0 0

19015.8512.6520 RFS VEHICLE PROCEEDS 25,581 25,581 25,581

49016.8512.6351 RESIDENTS BONDS, GUMMUN PLACE HOSTEL 522,975 522,975 522,975

19015.8512.6544 LIRS BRIDGE UNSPENT LOAN 490,000 390,000 100,000 -100,000 0

19015.8512.6545 LIRS URBAN RD UNSPENT LOAN 274,612 200,000 74,612 -74,612 0

19015.8512.6574 TIMOR RD UPGRADE 100,000 100,000 0 0

TOTAL OTHER EXTERNAL RESTRICTIONS 1,981,998 0 806,186 1,175,812 -289,398 -5,000 881,414

CONTRIBUTIONS

OTHER

19015.8513.6352 BOOMERANG YOUTH GROUP, SCN 1,981 1,981 1,981

19015.8513.6357 SCONE GARDEN RAMBLE GARDENERS 4,664 4,664 4,664

19015.8513.6560 KIA ORA MUSIC CAMP 27,497 2,340 25,157 -9,868 15,289

19015.8513.6573 YOUTH COUNCIL 955 955 -955 0

COMMUNITY SERVICES AND EDUCATION

19015.8513.6355 PUTT PUTT GOLF, MWA, CONTRIBUTIONS 1,213 1,213 -1,213 0

19015.8513.6356 YOUNG ENDEAVOUR SCHEME CONTRIBUTIONS 0 10,360 -10,360 10,360 0

19015.8513.6537 FDC FUNDRAISING 1,800 1,800 1,800

ECONOMIC AFFAIRS

19015.8513.6360 UPPER HUNTER VALLEY MUSEUM OF RURAL LIFE COMMITTEE 126 126 126

19015.8513.6469 MERRIWA BUSINESS SIGNAGE 431 431 431

TOTAL CONTRIBUTIONS 38,667 0 12,700 25,967 8,192 -9,868 24,291

BALANCE OF WATER & SEWER FUNDS

WATER FUND

29016.8524.6482 BAL. WATER FUND ABN/SCN 4,246,523 248,490 675,000 3,820,013 -361,352 -64,924 3,393,737

29016.8524.6483 BAL. WATER FUND MDI 856,600 232,601 623,999 -104,646 138,400 657,753

29016.8524.6484 BAL. WATER FUND MWA/CASSILIS 1,140,465 75,863 1,216,328 -61,993 4,000 1,158,335

29016.8512.6458 RURAL WATER SCHEME LEASE REVENUE 116,860 116,860 -92,463 24,397

TOTAL WATER FUND 6,360,448 324,353 907,601 5,777,200 -620,454 77,476 5,234,222

SEWER FUND

39016.8525.6485 BAL. SEWER FUND ABN/SCN 2,968,612 377,069 2,591,543 29,983 -10,000 2,611,526

39016.8525.6486 BAL. SEWER FUND MDI 1,876,425 5,682 1,870,743 44,880 6,824 1,922,447

39016.8525.6487 BAL. SEWER FUND MWA 661,684 46,732 614,952 18,458 633,410

TOTAL SEWER FUND 5,506,721 0 429,483 5,077,238 93,321 -3,176 5,167,383

TOTAL EXTERNAL RESTRICTIONS 17,704,725 856,853 2,762,570 15,799,008 -639,790 59,432 15,218,650 Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 27

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

INTERNAL RESTRICTIONS

ADMINISTRATION

GENERAL

19016.8514.6372 OFFICE EQUIPMENT 57,500 57,500 57,500

19016.8514.6373 COUNCIL ADMIN BUILDINGS 225,785 225,785 225,785

19016.8514.6376 COMMUNITY WATCH 401 401 401

19016.8514.6377 PROV FOR EMPLOYEE LEAVE ENTITLEMENTS 1,640,000 50,000 1,690,000 50,000 30,000 1,770,000

19016.8514.6378 INFORMATION SYSTEMS 240,000 33,000 207,000 20,000 227,000

PLANT AND DEPOT MANAGEMENT

19016.8514.6383 PLANT REPLACEMENT 2,978,488 751,936 2,226,552 -219,000 235,000 2,242,552

19016.8514.6384 TRADE WASTE AUDIT 90,514 90,514 90,514

19016.8514.6512 DEPOT GROUNDWATER MONITORING 113,212 113,212 -5,850 107,362

INFRASTRUCTURE SERVICES SUPPORT

19016.8514.6547 KEY AUDIT 47,678 40,000 7,678 15,000 22,678

ASSET MANAGEMENT

TOTAL ADMINISTRATION 5,393,578 50,000 824,936 4,618,642 -159,850 285,000 4,743,792


AGED CARE

19016.8515.6391 ILUs LIVERPOOL LODGE, MDI 115,031 2,179 112,852 1,672 1,600 116,124

19016.8515.6392 ILUs MERRIWA 45,502 369 45,871 7,328 2,500 55,699

19016.8515.6389 YOUTH SERVICES 6,000 6,000

49016.8515.6393 WORKING FUNDS, GUMMUN PLACE, MWA 149,440 32,479 181,919 64,500 246,419

49016.8515.6358 HOSTEL AUXILLIARY FUNDS 37,642 4,000 41,642 -20,959 20,683

CHILD CARE

19016.8515.6395 UH EARLY LEARNING CENTRE (ELC) 83,269 4,308 78,961 -5,000 73,961

19016.8515.6489 OUT OF SCHOOL HOURS 13,247 475 12,772 -1,818 10,954

19016.8515.6494 ELC PARENT GROUP FUNDRAISING 3,441 3,441 3,441

TOTAL COMMUNITY SERVICES & EDUCATION 447,572 36,848 6,962 477,458 56,723 -900 533,281


Page 28

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

ECONOMIC AFFAIRS

ECONOMIC PROMOTION

19016.8516.6504 ECONOMIC PROMOTION PROJECTS 77,500 77,500 20,500 98,000

19016.8516.6519 MDI FRONTIER FESTIVAL 4,304 4,304 4,304

REAL ESTATE DEVELOPMENT

19016.8516.6401 MEDICAL CENTRE, SCN 84,007 11,263 95,270 95,270

RESIDENTIAL PROPERTIES

19016.8516.6402 BOTTLEBRUSH PLACE UNITS 39,214 5,100 44,314 44,314

19016.8516.6403 OTHER COUNCIL RESIDENCES 10,514 2,952 13,466 1,000 -6,672 7,794

19016.8516.6404 FORMER YHA BUILDING, SEGENHOE 27,846 10,100 37,946 -8,040 29,906

TOURISM & AREA PROMOTION

19016.8516.6498 TOURISM PROJECTS 64,865 18,150 46,715 5,000 -3,392 48,323

OTHER

19016.8516.6408 SALEYARDS 313,427 3,278 310,149 284,743 594,892

19016.8516.6583 SALEYARDS LOAN FUND 0 103,402 103,402

19016.8516.6557 FORMER MWA ASSETS 209,039 209,039 -53,000 156,039

TOTAL ECONOMIC AFFAIRS 830,716 29,415 21,428 838,703 353,605 -10,064 1,182,244

GOVERNANCE

COUNCIL SERVICES

19016.8518.6410 COUNCIL ELECTIONS 60,000 25,000 85,000 40,000 125,000

TOTAL GOVERNANCE 60,000 25,000 0 85,000 40,000 0 125,000


OTHER WASTE MANAGEMENT

19016.8519.6412 OTHER WASTE 907,856 107,249 800,607 -106,033 694,574

TOWN PLANNING

19016.8519.6416 FLOODPLAIN MGT - VOLUNTARY PURCHASE 88,619 88,619 88,619

19016.8519.6417 FLOODPLAIN MGT 22,500 22,500 -3,324 19,176

19016.8519.6491 TOWN PLANNING 123,400 55,000 68,400 -9,600 58,800

CEMETERY

19016.8519.6420 CEMETERY WORKS 12,804 11,000 1,804 8,196 10,000

HOUSING - LOW INCOME

19016.8519.6421 LOW INCOME HOUSING 12,177 2,281 14,458 -4,200 10,258

TOTAL HOUSING & COMMUNITY AMENITIES 1,167,356 2,281 173,249 996,388 -114,961 0 881,427


Page 29

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

MINING, MANUFACTURING & CONSTRUCTION

QUARRIES

19016.8520.6422 GRAVEL PIT REHABILITATION 208,962 32,292 241,254 241,254

TOTAL MINING, MANUFACTURING & CONSTRUCTION 208,962 32,292 0 241,254 0 0 241,254


EMERGENCY SERVICES

19016.8521.6493 EMERGENCY SERVICES 22,012 22,012 22,012

REGULATORY CONTROL

19016.8521.6425 SCN POUND UPGRADE 14,000 14,000 14,000

TOTAL PUBLIC ORDER & SAFETY 36,012 0 0 36,012 0 0 36,012


PARKS & GARDENS

19016.8522.6476 PARKS & GARDENS C/O WORK 46,488 20,000 26,488 -26,488 0

SPORTING GROUNDS

19016.8522.6463 INDOOR SPORTS CENTRE FEASIBILITY 10,000 10,000 10,000

19016.8522.6428 MWA OVAL TOILETS 23,252 23,252 -23,252 0

19016.8522.6429 BILL ROSE SPORTS COMPLEX AMENITIES 54,691 54,691 54,691

SWIMMING POOLS

19016.8522.6464 POOLS C/O WORKS 33,987 16,600 17,387 26,600 43,987

OTHER SPORTS AND REC

19016.8522.6431 CHILDREN'S SPORTS PROMOTIONS 30,732 51,800 53,568 28,964 28,964

CULTURAL ACTIVITIES

19016.8522.6432 UHSC PUBLIC ARTS PROJECTS 10,000 10,000 10,000

PUBLIC HALLS & COMMUNITY BUILDINGS

19016.8522.6548 MUSEUM WORKS 9,000 9,000 9,000

19016.8522.6434 PUBLIC HALLS 48,000 48,000 48,000

19016.8522.6438 PRE SCHOOL, SCN 15,000 15,000 15,000

19016.8522.6467 PROPERTY DISPOSAL 378,334 300,000 78,334 1,040,000 1,118,334

19016.8522.6553 OLD COURT THEATRE 2,585 2,585 2,585

TOTAL RECREATION AND CULTURE 662,069 51,800 390,168 323,701 1,016,860 0 1,340,561


Page 30

Final Bal at

30/6/2015

DPOP

Tfrs

to

DPOP

tfrs

from

Projected

Bal

30/6/2016

Approved

Variations

YTD

Requested

variation this

month

Revised

Forecast

30/6/2016

TRANSPORT & COMMUNICATION

AERODROMES

19016.8523.6439 AIRPORT, SCN 409,727 409,727 -10,499 399,228

TRANSPORT ANCILLARIES

19016.8523.6443 FARRAM LN, SCN 61,483 50,000 11,483 45,000 56,483

19016.8523.6444 STREET LIGHTING 63,730 20,000 43,730 43,730

19016.8523.6449 MWA MAIN STREET UPGRADE 115,000 20,000 135,000 0 125,000 125,000

19016.8523.6455 SCN MAIN STREET UPGRADE 58,000 20,000 38,000 20,000 58,000

19016.8523.6584 CBD UPGRADE MDI 0 11,000 11,000

ROADS & BRIDGES

19016.8523.6445 SPECIAL PROJECTS 277,527 218,527 405,000 91,054 91,054

19016.8523.6446 SPECIAL PROJECTS - LAND DEVELOPMENT -1,072,799 201,172 80,000 -951,627 82,152 -869,475

19016.8523.6450 HAYDON ST, MDI (K&G) 13,750 13,750 0 0

19016.8523.6453 SCN - RESEALS & RESHEETS 57,956 57,956 57,956

19016.8523.6456 MR105 MOONAN CUTTING 308,200 308,200 -308,200 98,405 98,405

19016.8523.6492 ROADWORKS NOT COMPLETED 127,673 0 127,673 -27,673 100,000

19016.8523.6514 FOOTPATH SCONE 50,000 50,000 -50,000 0

19016.8523.6555 UNCOMPLETED WORKS 20,000 20,000 0 0

TOTAL TRANSPORT & COMMUNICATION 490,247 439,699 743,750 186,196 -113,220 98,405 171,381

TOTAL INTERNAL RESTRICTIONS 9,296,512 667,335 2,160,493 7,803,354 1,079,157 372,441 9,254,952

TOTAL RESTRICTIONS ON CASH AND INVESTMENTS 27,001,237 1,524,188 4,923,063 23,602,362 439,367 431,873 24,473,602


Page 31



FCR.05.2 OPERATIONAL REPORT



PURPOSE Council, through the Finance Committee, is provided with detailed financial and operational data on a monthly basis. This included comments from staff on budget variations and any proposed changes to budgets.

RECOMMENDATION That the Committee: 1. Note the comments on the budget review by the managers/budget holders; 2. Note the requested variations as detailed in the budget review; 3. Note the Capital Budget Review by the managers/budget holders; 4. Note the comments on the Capital Budget Review by the managers/budget holders.

BACKGROUND The budget review provides a detailed view of the budget year to date, with proposed variations and previously approved variations to the original budget together with the effect of those variations on the revised end of year position, by both fund and activity.

The comments by managers/budget holders provide details of any variances and proposed votes.

The operational and performances reports provide details on performance indicators and progress for the month and year to date, for each function/activity.

The capital works review provides details of the source and application of funds for the capital works program as detailed in the budget review and operational report to the Works and Technical Services Committee, each month. It provides details of whether or not Council’s Capital Works Program is on track. REPORT/PROPOSAL The operational reports provide Council with an opportunity to review the monthly and year to date variations to the original budget and the effect on the delivery of Council’s operational plan for the budget year.

The resolution to vote the requested variation authorises the changes to the original and amended year to date budget and operational plan.

The comments to the requested variation include any year to date impact as well as end of year. OPTIONS 1. To seek clarification of the data presented. 2. To accept, reject or modify the recommendations.


Page 32



CONSULTATION Annual community consultation is undertaken with the community in regard to the Delivery Program & Operational Plan during March to June each year. STRATEGIC LINKS a. Community Strategic Plan 2013+ The Finance Report has direct links to all aspects of the Community Strategic Plan 2013+. b. Delivery Program The Delivery Program forms the basis of the original budget shown in the Finance Report. The report is reviewed by staff and the Finance Committee on a monthly basis and changes made where deemed appropriate. c. Other Plans Council’s Finance Reports have links to various other plans. IMPLICATIONS a. Policy and Procedural Implications Council’s Finance Reports have links to various Policies and Procedures. b. Financial Implications As per monthly report. c. Legislative Implications Council is required to report against its progress on its Delivery Plan on a quarterly basis. Council undertakes this reporting on a monthly basis. d. Risk Implications Nil e. Other Implications Nil CONCLUSION Adequate and acceptable explanations are provided on budget variations and progress of works. ATTACHMENTS

1 Operational - April 2016


Page 33

Monthly Operations Reports

How to read the document

Income shown as a positive with no brackets

Expenditure shown as a negative in brackets

Budgets with less than (or equal to) 5% variance to budget figures shown in green.

Budgets with greater than 5% and less than (or equal to) 10% variance to budget figures shown in blue.

Budgets with greater than 10% variance to budget figures shown in red.


Page 34

April 2016

(83.33% of Financial Year Complete)

Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD

CommentsYTD Actual vs YTD Budget %

YTD Actual Vs FY

Budget %

Approved Variations

Original Budget

+ + =Requested Votes

Revised Budget

(247,332) (275,229) 27,897 YTD: Under budget due to staff vacancies. EOY: Request surrender of $25,000.

(395,500) 58,110 25,000 (312,390)90% 79%Administration Costs

357,860 357,860 0 429,600 0 0 429,600100% 83%Administration Overheads

(13,588) (27,630) 14,042 YTD: Under budget in contractors and software licences to date. Timing issue with some contractor invoices. EOY: Request surrender of $4,000.

(34,100) 0 4,000 (30,100)49% 45%General Expenses

(12,079) (10,000) (2,079) YTD: Over budget in design/engineering salaries to date. EOY: Request vote for $2,000.

0 (10,000) (2,000) (12,000)121% 101%NEH Rail Overpass

0 (5,000) 5,000 YTD: Acquiring upgrade to asset mapping software "Exponaire". EOY: No change.

0 (5,000) 0 (5,000)0% 0%Asset Software

0 (13,000) 13,000 YTD: Strategy currently under development with consultant. EOY: No change.

(13,000) 0 0 (13,000)0% 0%Condition Asset Mgmt Strategy

(2,388) (15,500) 13,112 YTD: Strategy currently under development with consultant. EOY: No change.

0 (15,500) 0 (15,500)15% 15%Risk Mgmt Framework Strategy


Page 35

KPI Report

TARGET

TARGET

KPI: Review and update Asset Management Plans by 30 June 2016

PERIOD PERFORMANCE UNIT ACTUAL COMMENT

Apr-16 # 2.00 2.00 Valuation process is continuing for assets.

Apr-16 # 6.00 4.00 Review for Water and Sewer nearing completion. Roads, Stormwater drainage, Buildings and Bridges

AMP's update continuing.

Asset Management

KPI: Completion of scheduled revaluation of required asset types per LGA by 31 March 2016

Responsible Officer: Jeffery Bush



Page 36

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

(181,536) (186,530) 4,994 YTD: Under budget in salaries due to leave taken. EOY: Request surrender of $5,000.



(29,560) (30,000) 440 (20,000) (10,000) 0 (30,000)99% 99%Community Survey

(8,250) (8,250) 0 (5,000) (3,250) 0 (8,250)100% 100%Corporate Branding

(3,269) (6,394) 3,125 YTD: Under budget at this stage with advertising and training. EOY: No change.

(20,800) 11,250 0 (9,550)51% 34%General Expenses

(2,804) (2,062) (742) (16,700) 6,188 0 (10,512)136% 27%Newsletters

0 0 0 (12,000) 5,000 0 (7,000)0% 0%Strategy Implementation

(3,013) 0 (3,013) YTD: Some signage banners purchased ahead of schedule. EOY: No change.

0 (5,000) 0 (5,000)0% 60%Moveable Signage Banners


Page 37

KPI Report

TARGETPERFORMANCE UNIT ACTUAL COMMENT

Apr-16 # 1.00 1.00 Target achieved. Community survey undertaken and report results presented to the community.

Communications

KPI: No. of community engagement survey and report results to the community by 30 June 2016

Responsible Officer: Phoebe Morgan

PERIOD


Page 38

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

40,963 53,164 (12,201) YTD: Under budget on reimbursement of insurance claims to date due to timing with one claim settled early May. EOY: No change.

37,000 16,164 0 53,16477% 77%Risk Management Revenue

(132,331) (141,907) 9,576 YTD: Under budget in salaries to date. EOY: Request surrender of $5,000.

(172,500) 0 5,000 (167,500)93% 79%Administration Costs


(63,669) (69,216) 5,547 YTD: Under budget due to staff vacancy. EOY: Request surrender of $5,000.

(98,700) 5,000 5,000 (88,700)92% 72%Audit Services

(23,150) (22,534) (616) (11,600) (11,164) 0 (22,764)103% 102%General Expenses

(15,477) (15,000) (477) 0 (15,000) 0 (15,000)103% 103%Insurance Claims

(293,344) (295,709) 2,365 YTD: Under budget due to staff vacancy. EOY: Request surrender of $2,000.

(324,000) 22,597 2,000 (299,403)99% 98%Risk Management


Page 39

TARGET

UHSC KPI Report

Corporate Services

KPI: Percentage of Administrative Principles that are current

Responsible Officer: Steve Pryor

Apr-16 % 95.00 91.20 Administrative Principles are being reviewed as they come due. There are a few that are to be referred

to Consultative Committee before being adopted.



Page 40

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENT

Apr-16 % 96.00 96.20 Currently 179 outstanding of the 4,661 received YTD.

UHSC KPI Report

KPI: Percentage of completed correspondence requiring a response against total received


Page 41


Apr-16 % 95.00 93.40 Work continuing on updating policies as they fall due, a small number require updating.

UHSC KPI Report

KPI: Percentage of policies that are current


Page 42

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

65,763 75,684 (9,921) YTD: Under budget in agency fees and reimbursements to date. EOY: No change.

0 88,600 0 88,60087% 74%Other Income

(291,892) (277,056) (14,836) YTD: Over budget in salaries and wages to date. EOY: Request vote for $10,462.

0 (323,715) (10,462) (334,177)105% 87%Administration Costs


0 (462) 462 YTD: Reallocation adjustment to administration costs. EOY: Request surrender of $462.

(292,677) 292,215 462 00% 0%Customer Services


Page 43

TARGET

UHSC KPI Report

Customer Service

KPI: Number of reasonably significant, formal complaints concerning Customer Service levels provided or action taken

Responsible Officer: Mat Pringle

Apr-16 # 0.00 0.00 No justifiable complaints in regard to customer service YTD



Page 44

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

18,944 18,944 0 22,000 0 0 22,000100% 86%User Fees & Charges

25,000 0 25,000 25,000 (25,000) 0 00% 0%Cont from Mdi Sewer

25,000 25,000 0 25,000 0 0 25,000100% 100%Cont from Mwa Sewer

62,960 62,960 0 75,713 (132) 0 75,581100% 83%Depreciation

44,000 44,000 0 40,000 4,000 0 44,000100% 100%F-19016.8514.6383 Plant Replacement

5,850 5,850 0 0 5,850 0 5,850100% 100%F-19016.8514.6512 Depot Groundwater Well

(18,426) (19,854) 1,428 YTD: Lower than expected maintenance of radios required to date. EOY: No change.

(2,000) (17,854) 0 (19,854)93% 93%2 Way Radio Communications


(29,934) (30,089) 155 (48,000) 6,974 0 (41,026)99% 73%Building Maintenance

(28,741) (25,074) (3,667) YTD: Higher than expected waste removal costs. Budget to be reviewed. EOY: No change at present.

(31,500) 0 0 (31,500)115% 91%Cleaning Costs

(62,960) (62,960) 0 (75,713) 132 0 (75,581)100% 83%Depreciation

(2,584) (5,170) 2,586 YTD: Under budget in salaries and fire protection services to date. EOY: No change.

(6,500) 0 0 (6,500)50% 40%General Expenses

(4,025) (5,625) 1,600 YTD: Under budget in wages and plant hire to date due to increase reliance on contractors. EOY: No change.

(7,500) 0 0 (7,500)72% 54%Trade Waste Operations

(58,175) (56,348) (1,827) YTD: Higher than expected water bill at Scone Depot. EOY: No change.

(60,100) (3,120) 0 (63,220)103% 92%Utilities

(9,527) (9,290) (237) (20,000) 3,710 0 (16,290)103% 58%Boundary Fence Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 45

April 2016


(3,710) (3,710) 0 0 (3,710) 0 (3,710)100% 100%Ice Machine

(450) 0 (450) 0 0 0 00% 0%Mdi-Groundwater Wells & Tank Remediation

(1,196) (500) (696) 0 (500) 0 (500)239% 239%Mwa-Groundwater Wells & Tank Remediation

0 (5,000) 5,000 YTD: Works delayed due to staffing levels. EOY: No change.(20,000) 0 0 (20,000)0% 0%Scn - Yard Sealing

(10,700) (5,350) (5,350) YTD: Budgeted for only one inspection report for Scone Depots ground water and tank remediation. Inspections are six monthly. Costs to be reviewed. EOY: No change at present.

0 (5,350) 0 (5,350)200% 200%Scn-Groundwater Wells & Tank Remediation

0 0 0 (25,000) 25,000 0 00% 0%Trade Waste Project - Mdi

0 0 0 (25,000) 0 0 (25,000)0% 0%Trade Waste Project - Merriwa


Page 46

TARGET

KPI Report

Depot

KPI: Ensure all depots comply with current regulations and legislation for safety and environmental standards

Responsible Officer: Nicholas Havyatt

Apr-16 % 100.00 80.00 Consultants reports received for remediation of depot fuel tanks. Works to be undertaken at Merriwa

Depot fuel tank to ensure compliance to future standards.



Page 47

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

3,325 2,500 825 68,000 (65,000) 0 3,000133% 111%Other Income

445 639 (194) 3,250 (2,200) 0 1,05070% 42%User Fees & Charges

144,130 144,140 (10) 95,000 65,000 0 160,000100% 90%Cont from Water/Waste/Sewer

238,442 238,442 0 255,324 30,914 0 286,238100% 83%Depreciation

145,000 145,000 0 170,000 0 0 170,000100% 85%F-19016.8523.6445 Special Projects

(38,271) (44,424) 6,153 YTD: Costs for air conditioning and fire services lower than anticipated to date. EOY: No change.

(60,420) 8,012 0 (52,408)86% 73%Administration Centres Exp

(265,921) (253,692) (12,229) YTD: Over budget in salaries to date. EOY: No change.(301,005) 0 0 (301,005)105% 88%Administration Costs

813,347 813,360 (13) 976,425 0 0 976,425100% 83%Administration Overheads

(42,333) (41,238) (1,095) (55,000) 0 0 (55,000)103% 77%Bank Charges

(72,819) (76,476) 3,657 YTD: Under budget in Merriwa cleaning wages and material costs to date. EOY: No change.

(91,500) 0 0 (91,500)95% 80%Cleaning Costs

(238,442) (238,442) 0 (255,324) (30,914) 0 (286,238)100% 83%Depreciation

(23,250) (23,250) 0 (30,000) 0 0 (30,000)100% 78%Fringe Benefits Tax

(94,953) (95,750) 797 (109,220) (3,250) 0 (112,470)99% 84%General Expenses

(100,673) (114,247) 13,574 YTD: Under budget in salaries to date. EOY: No change.(135,427) 0 0 (135,427)88% 74%Payroll Group

(132,677) (132,677) 0 (157,572) 0 0 (157,572)100% 84%Scn Admin Centre Loan -NAB

(61,272) (63,482) 2,210 YTD: Under budget in electricity at Merriwa Admin office to date. EOY: No change.

(80,000) 0 0 (80,000)97% 77%Utilities


Page 48

April 2016


(96,030) (96,029) (1) (116,876) 0 0 (116,876)100% 82%Scn Admin Centre Loan -NAB

(83,320) (83,320) 0 YTD: Additional ELE requirements for the year. EOY: Request vote for $30,000.

(50,000) (50,000) (30,000) (130,000)100% 64%T-19016.8514.6377 Provision for ELE

(2,197) (3,857) 1,660 YTD: All furniture purchased for year. EOY: Request surrender of $1,660.

0 (3,857) 1,660 (2,197)57% 100%Admin Capital Works - Scn

(4,110) (4,110) 0 (5,655) 1,545 0 (4,110)100% 100%Emergency/Exit lights Upgrade

(222,031) (230,000) 7,969 YTD: Merriwa Admin office now finalised. Awaiting final costings. EOY: No change.

(120,000) (110,000) 0 (230,000)97% 97%Mwa Office Upgrade


Page 49

TARGET

KPI Report

Financial Services

KPI: Number of statutory and other reports provided

Responsible Officer: Wayne Phelps

Apr-16 # 13.00 13.00 Finance meeting report completed for March 2016 month end.



Page 50

CORPORATE SUPPORT - Financial Services

SUMMARY OF EMPLOYEE ONCOSTS FOR 2015/16

Original

Estimate 2015 +

Approved

Variations +

Requested

Votes =

Revised

Budget Budget YTD Actual YTD

OPERATING EXPENSES

Employee Leave Entitlements

- (A/L & L/S/L) 1,371,448 (50,000) - 1,371,448 1,268,742 1,221,456

Public Holidays 496,202 - 496,202 343,456 422,098

Sick Leave 413,502 - 413,502 301,563 322,784

Other leave 68,917 50,000 - 68,917 55,864 105,012

Workers Compensation 379,870 100,000 75,000 554,870 396,592 441,025

Superannuation 1,576,820 - 1,576,820 1,187,268 1,246,313

Redundancy Costs - - - -

TOTAL 4,306,759 100,000 75,000 4,481,759 3,553,486 3,762,763

Less:On Costs Distributed to Functions (4,306,759) (100,000) (75,000) (4,481,759) (3,553,486) (3,504,650)

Graph details

Estimate - Anticipated on costs calculated from gross salaries & wages for year ended 30 June 2016.

Actual - YTD employment costs associated with A/L, L/S/L & other leave; workers compensation & super.

On costs distributed to functions - YTD Actual on costs calculated from employee salaries.

OPERATIONS REPORTSApril 2016

.0

.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

Am

ount ($

m)

Oncost Summary for year ended 30th June, 2016

Estimate of Costs Revised Calculation Actual Costs On Costs Distributed to Functions

Oncost Distributed to Functions: On budget,

depends on hours worked


Page 51

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

(225,142) (218,224) (6,918) YTD: Over budget in salaries, allocation between Governance and GM Unit to be adjusted. EOY: No change.

(251,800) (5,000) 0 (256,800)103% 88%Administration - Salaries & Oncosts


(9,982) (11,875) 1,893 YTD: Under budget in sundry costs to date. EOY: No change.(24,000) 10,000 0 (14,000)84% 71%General Expenses


Page 52

TARGET

UHSC KPI Report

General Management

KPI: Number of justifiable complaints about the non-delivery of the Delivery Program and Operational Plan


Apr-16 # 0.00 0.00 No complaints received



Page 53

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

8,000 15,000 (7,000) YTD: Under budget in subsidies from traineeship program. EOY: Request surrender of $5,000.

20,000 0 (5,000) 15,00053% 53%Grants

44,660 44,660 0 43,000 1,660 0 44,660100% 100%Other Income

2,150 2,500 (350) 5,000 0 0 5,00086% 43%Reimbursements

41,650 41,650 0 50,000 0 0 50,000100% 83%Cont from Oncosts - RTW Co-ordinator

0 0 0 YTD:EOY: Request transfer to partially fund new system.0 0 30,000 30,0000% 0%Cont from Water/Waste/Sewer

(159,830) (157,886) (1,944) YTD: Over budget in training costs to date. EOY: No change.(180,000) (6,660) 0 (186,660)101% 86%Administration Costs

327,540 327,540 0 YTD: Admin overhead adjustment between departments. EOY: Request surrender of $15,000.

393,200 0 15,000 408,200100% 80%Administration Overheads

(34,154) (30,500) (3,654) YTD: Over budget due to acquisition of induction card equipment. Costing to be reviewed. EOY: No change at present.


(32,597) (33,846) 1,249 YTD: Consultants engage to develope new staff remuneration system. EOY: Request vote for $75,000

(40,000) 0 (75,000) (115,000)96% 28%HR Projects

(69,064) (71,947) 2,883 YTD: Under budget in salaries and training costs to date. EOY: No change.

(102,500) 15,000 0 (87,500)96% 79%Trainee Costs

(143,800) (137,557) (6,243) YTD: Over budget in salaries to date with impending staff leave to rectify issue. EOY: No change.

(152,700) (10,000) 0 (162,700)105% 88%Workplace Health & Safety/Return to Work


Page 54

TARGET

Apr-16 % 3.50 2.70 Sick leave below target


KPI Report

Human Resources

KPI: Average sick leave as a % of all paid hours (excluding casuals)

Responsible Officer: Melanie Caban


Page 55

TARGET

Apr-16 % 0.50 0.00 Workers compensation well below trend.

KPI Report

KPI: Average workers compensation hours as a % of all hours paid




Page 56

TARGET

Apr-16 % 12.00 8.00 No resignations for April.

KPI Report

KPI: Resignations of EFT staff




Page 57

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

1,438 920 518 1,000 0 0 1,000156% 144%Other Income

24,750 24,750 0 33,000 0 0 33,000100% 75%F-19016.8514.6378 Informatio

n Systems

(257,960) (252,286) (5,674) YTD: Over budget in salaries to date due to timing of staff leave. Currently vacancy in department should also reduce salary costs in May. EOY: No change.

(287,520) (10,000) 0 (297,520)102% 87%Administration Costs

904,240 904,240 0 1,085,522 0 0 1,085,522100% 83%Administration Overheads

(103,828) (136,400) 32,572 YTD: Under budget in Internet usage and hardware maintenance costs to date. EOY: Request surrender of $20,000.

(167,400) 3,000 20,000 (144,400)76% 72%Communications Managemen

t(301,368) (317,670) 16,302 YTD: Under budget in IT consultants to date with reliance on

consultants to year end to be minimal. EOY: Request surrender of $20,000.

(387,800) 10,000 20,000 (357,800)95% 84%Information Systems Managem

ent(198,420) (193,652) (4,768) YTD: Over budget in postage and software licences to date.

EOY: No change.(243,802) 15,000 0 (228,802)102% 87%Records Management

0 0 0 0 0 (20,000) (20,000)0% 0%T-19016.8514.6378 Informatio

n Systems

(7,190) (10,000) 2,810 YTD: Reviewing final rollout of product before possible surrender proposed. EOY: No change.

(10,000) 0 0 (10,000)72% 72%Microsoft Lync Unified Coms S

olution 0 (11,500) 11,500 YTD: Quotes received and reviewed. Contractor engaged to undertake works. EOY: No change.

(23,000) 0 0 (23,000)0% 0%Video & Security Upgrades


Page 58

TARGET

KPI Report

Information Services

KPI: Computer system availability & performance - downtime (minutes/month)

Responsible Officer: David O'Brien

Apr-16 # 20.00 20.00 Some minor issues at Merriwa office relating to the migration into the new office space.

We are still experiencing some issues with connectivity at wireless sites within Scone. The problem

appears to relate to some core switches between our primary site and the fibre connection to the SES

site. We are working with some partners to resolve this.



Page 59

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

30,000 30,000 0 40,000 0 0 40,000100% 75%F-19016.8514.6547 Key Audit

(251,134) (253,660) 2,526 YTD: Slightly under budget in plant hire costs to date. EOY: No change.

(311,682) 10,000 0 (301,682)99% 83%Administration Costs


(4,432) (5,090) 658 (6,500) 0 0 (6,500)87% 68%General Expenses

(15,000) (15,000) 0 0 (15,000) 0 (15,000)100% 100%T-19016.8514.6547 Key Audit

(19,781) (5,000) (14,781) YTD: Key system implementation moving ahead. Budget timing issue only. EOY: No change.

(40,000) 20,000 0 (20,000)396% 99%Implementation New Key System


Page 60

TARGET

UHSC KPI Report

Infrastructure Support Services

KPI: Monitor the Capital Works Programs to ensure they are completed within budget and timeframe

Responsible Officer: Alan Fletcher

Apr-16 % 90.00 89.00 Capital works program 89% spent YTD. Work progressing to program.



Page 61

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

87,379 97,461 (10,082) YTD: Diesel fuel rebate down due to lower fuel consumption requirements. EOY: Request surrender of $10,000.

130,000 0 (10,000) 120,00090% 73%Other Income

235,157 234,000 1,157 355,000 (40,000) 0 315,000100% 75%Proceeds Sale of Heavy Plant Vehicles

209,174 209,000 174 708,000 (395,000) 0 313,000100% 67%Proceeds Sale of Passenger Vehicles

1,197,751 1,197,751 0 1,535,312 (97,391) 0 1,437,921100% 83%Depreciation

808,040 808,040 0 711,936 215,000 0 926,936100% 87%F-19016.8514.6383 Plant Replacement

3,529,896 3,488,266 41,630 4,749,045 (350,000) 0 4,399,045101% 80%Plant Hire Recovery (Internal)

(18,635) (21,144) 2,509 YTD: Under budget in salaries to date. EOY: No change.(116,496) 91,500 0 (24,996)88% 75%Administration Costs

(153,960) (153,960) 0 YTD: On budget to date however additional contribution required towards HR Salary System project. EOY: Request vote for $5,000.

(184,829) 0 (5,000) (189,829)100% 81%Administration Overheads

(1,197,751) (1,197,751) 0 (1,535,312) 97,391 0 (1,437,921)100% 83%Depreciation

(7,046) (9,000) 1,954 YTD: Under budget in electricity costs to date. EOY: No change.

(12,000) 0 0 (12,000)78% 59%Electricity

(630,205) (745,515) 115,310 YTD: Significantly under budget in fuel costs to date due to lower than expected consumption and price of fuel. EOY: Request surrender of $220,000.

(1,050,000) 50,000 220,000 (780,000)85% 81%Fuel

(202,619) (190,000) (12,619) YTD: Excess payable on insurance claims incorrect allocated. Adjustment to be processed. EOY: No change.

(165,000) (25,000) 0 (190,000)107% 107%Insurance

(983,025) (1,000,252) 17,227 YTD: Slightly under budget to date in external contractor requirements. EOY: No change.

(1,409,602) 120,000 0 (1,289,602)98% 76%Plant Expenses

(79,576) (80,000) 424 (85,000) 5,000 0 (80,000)99% 99%Registration

(25,753) (37,900) 12,147 YTD: Lower than expected staff time required to attend training. EOY: Request surrender of $10,000.

(47,200) 0 10,000 (37,200)68% 69%Staff Training


Page 62

April 2016


(92,216) (116,232) 24,016 YTD: Under budget due to staff extended leave taken. EOY: Request surrender of $20,000.

(45,504) (91,500) 20,000 (117,004)79% 79%Supervision

(3,674) (2,700) (974) (3,600) 0 0 (3,600)136% 102%Telephone

(15,000) (15,000) 0 0 (15,000) 0 (15,000)100% 100%Cont to Office Upgrade

(20,000) (20,000) 0 0 (20,000) (235,000) (255,000)100% 8%T-19016.8514.6383 Plant Replacement

(3,376) (3,231) (145) 0 (3,231) 0 (3,231)104% 104%Adblue Bowser for Scone Workshop

(17,383) (17,383) 0 0 (17,383) 0 (17,383)100% 100%Auger Attachment

0 0 0 0 (323,720) 0 (323,720)0% 0%Jetmaster Road Patch Machine (Repl 5512)

(7,786) (7,786) 0 0 (7,786) 0 (7,786)100% 100%Merriwa Light Vehicle Hoist

(45,850) (45,850) 0 0 (45,850) 0 (45,850)100% 100%P1164 Site Amenities Van (Repl P9909)

(50,900) (50,900) 0 0 (50,900) 0 (50,900)100% 100%P1173 (Repl 1149) Plant Trailer

(7,965) (7,965) 0 0 (7,965) 0 (7,965)100% 100%P1193 (Repl 724) Mower Trailer

(8,869) (8,869) 0 0 (29,564) 0 (29,564)100% 30%P1194 8T GVM Plant Trailer (Repl P1183)

(28,142) (28,142) 0 0 (28,142) 0 (28,142)100% 100%P3168 (repl 3133) 4x4 Dual Cab w Canopy

(26,407) (26,407) 0 0 (26,407) 0 (26,407)100% 100%P3169 (repl 3142) 4x4 Dual Cab

(27,962) (27,962) 0 0 (27,962) 0 (27,962)100% 100%P3170 (repl 3118) 4x4 Dual Cab

(38,849) (38,849) 0 0 (38,849) 0 (38,849)100% 100%P3171 (repl 3127) 4x4 Space Cab Ute

(28,342) (28,342) 0 0 (28,342) 0 (28,342)100% 100%P3172 (Repl 3115) 4x4 Dual Cab w canopy

(34,704) (34,704) 0 0 (34,704) 0 (34,704)100% 100%P3173 (repl 3103) 4x4 single cab w tray

(38,264) (38,264) 0 0 (38,264) 0 (38,264)100% 100%P3174 (repl 3131) Dual Cab w tray

(28,142) (28,142) 0 0 (28,142) 0 (28,142)100% 100%P3175 Mitsibishi Trition (rpl P8114)

(1,100) (1,100) 0 0 (85,312) 0 (85,312)100% 1%P6113 85 HP 4WD Tractor (Repl 6104)

(85,322) (85,312) (10) 0 (85,312) 0 (85,312)100% 100%P6114 85HP 4WD Tractor (Repl 6105)

(543,000) (543,000) 0 0 (543,000) 0 (543,000)100% 100%P6216 Landfill Waste Compactor


Page 63

April 2016


(41,893) (41,893) 0 0 (41,893) 0 (41,893)100% 100%P6304 (repl 6302) 3.5 Tonne Forklift

(262,300) (262,300) 0 0 (262,300) 0 (262,300)100% 100%P7005 Front End Loader - Scn Landfill

(378,319) (378,319) 0 (85,003) (293,316) 0 (378,319)100% 100%P7311 CAT Motor Grader (Repl P7300)

(365,035) (365,035) 0 (94,999) (270,036) 0 (365,035)100% 100%P7312 CAT Motor Grader (Repl P7305)

(30,444) (30,444) 0 0 (30,444) 0 (30,444)100% 100%P8132 (repl 8090) Station Wagon

(22,575) (22,575) 0 0 (22,575) 0 (22,575)100% 100%P8133 Small 4Door Hatchback (Repl 8107)

(32,149) (32,149) 0 0 (32,149) 0 (32,149)100% 100%P8134 Mitsubishi AWD Wagon (Repl 8098)

(42,136) (42,136) 0 0 (42,136) 0 (42,136)100% 100%P8135 Toyota Tarago 8 Seat (Repl 8087)

(49,689) (49,689) 0 0 (49,689) 0 (49,689)100% 100%P8136 Toyota Prado GXL (Repl 8127)

(33,451) (33,451) 0 0 (33,451) 0 (33,451)100% 100%P9031 4WD 72" Zero Turn Mower(Repl 9019)

(26,495) (26,495) 0 0 (26,495) 0 (26,495)100% 100%P9032 Large Commercial Mower (Repl 9009)

(41,333) (41,333) 0 0 (41,333) 0 (41,333)100% 100%P9917 Travel Irrigator (Sport Complex)

(6,798) (6,798) 0 0 (6,798) 0 (6,798)100% 100%P9918 Travelling Irrigator (Scone Park)

(6,798) (6,798) 0 0 (6,798) 0 (6,798)100% 100%P9919 Travelling Irrigator (Murray Bain)

(6,798) (6,798) 0 0 (6,798) 0 (6,798)100% 100%P9920 Travelling Irrigator (White Park)

0 0 0 (3,343,998) 3,206,493 0 (137,505)0% 0%Plant Purchases Capital Expenditure

(2,420) (2,420) 0 0 (2,420) 0 (2,420)100% 100%Replace Tyre Shed Door Scone Workshop

(16,627) (16,627) 0 (10,750) (5,877) 0 (16,627)100% 100%Roller Door at Scone Workshop

(126,150) (126,150) 0 0 (126,150) 0 (126,150)100% 100%UD PK16280 H6L Truck with tipping body


Page 64

TARGET

KPI Report

Plant Services

KPI: % Of all plant servicing completed with 48 hours or 500 kms of manufacturers specification


Apr-16 % 90.00 92.80 Plant servicing to date is compliant with requirements



Page 65


Apr-16 % 100.00 94.33 Plant replacement program reasonably consistent to expectations.

KPI Report

KPI: Percentage of plant replacement achieved according to the plant replacement schedule and within budget constraints


Page 66

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

9,948 9,500 448 12,000 0 0 12,000105% 83%Other Income

104,524 97,099 7,425 YTD: Above budget on legal costs. EOY: No change.88,100 21,000 0 109,100108% 96%User Fees & Charges

(128,510) (122,644) (5,866) YTD: Over budget on training costs. EOY: No change.(150,500) 5,000 0 (145,500)105% 88%Administration Costs


(73,558) (76,686) 3,128 YTD: Under budget on printing and stationery. EOY: No change.

(75,250) (2,000) 0 (77,250)96% 95%General Expenses

(81,668) (75,726) (5,942) YTD: Over budget on legal costs offset by income. EOY: No change.

(65,000) (19,000) 0 (84,000)108% 97%Legal & Debt Recovery Costs


Page 67

TARGET

KPI Report

Revenue Services

KPI: Average days per quarterly water billing cycle


Apr-16 Days 273.00 285.00 Last water billing completed on 27 February 2016. Slight delay due to some software issues with water

meter readings.



Page 68


Apr-16 $ 200,000.00 131,431.13 Arrears more than 90days on Sundry debtor (outside arrangements) under target.

KPI Report

KPI: Value of unarranged Accounts Receivable greater than 90 days


Page 69

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 YTD: Additional revenues from procurement contract rebates. EOY: Request vote for $5,000.

0 0 5,000 5,0000% 0%Other Income

(118,458) (109,220) (9,238) YTD: Over budget in salaries, wages and plant costs to date. EOY: Request vote for $5,000.

(118,390) (9,126) (5,000) (132,516)108% 89%Administration Costs


(2,373) (2,275) (98) (5,450) 1,300 0 (4,150)104% 57%General Expenses

3,244 (375) 3,619 YTD: Positive stocktake variations to date. EOY: Request surrender of $3,000.

(500) 0 3,000 2,500(865)% 130%Sundry Expenses

(2,032) 0 (2,032) YTD: Suspense account that will be cleared by year end. EOY: No change.

0 0 0 00% 0%Suspense account

(1,409) (1,409) 0 0 (1,409) 0 (1,409)100% 100%Replace Air Conditioner Storemans Office

(765) (765) 0 (10,000) 9,235 0 (765)100% 100%Upgrade Storage Facilities


Page 70

Stores/Purchasing Services

TARGETPERFORMANCE UNIT ACTUAL COMMENT

Apr-16 $ 800,000.00 879,303.92 Stock on hand reduced during the current month however still above recommended levels. Levels are

continuing to be monitored.

KPI Report

KPI: Stock $ value on hand


PERIOD


Page 71

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

141,151 141,790 (639) 141,790 0 0 141,790100% 100%Grants

3 0 3 0 0 0 00% 0%Other Income

(237,251) (233,620) (3,631) YTD: Over budget in salaries & wages to date. EOY: Request vote for $4,000.

(276,879) 0 (4,000) (280,879)102% 84%Administration Costs

(177,490) (177,490) 0 (213,079) 0 0 (213,079)100% 83%Administration Overheads

(2,717) (3,300) 583 YTD: Under budget due to program efficiencies. EOY: Request surrender of $500.

(4,500) 1,200 500 (2,800)82% 97%Clean up Australia Expenses

(592) (1,422) 830 YTD: Under budget to date with review to be conducted regarding planned community meetings. EOY: No change.

(2,500) 998 0 (1,502)42% 39%Community Svces Committee

(950) (5,984) 5,034 YTD: Under budget on various items EOY: Request surrender of $3,500.



Page 72

TARGET

UHSC KPI Report

Community Services Administration & Education

KPI: Number of grant applications to enhance community physical infrastructure per annum

Responsible Officer: Kerri Cone

Apr-16 # 6.00 12.00 Two NAIDOC Federal Grant Application - Merriwa and Scone Activities for July 2016. Grant applications

above target for year to date.



Page 73


Apr-16 # 45.00 142.00 Partnership programs well above targets for the year. This month saw partnership events including a

Women's Welding Course with DPI and ArtsUH, Mental Health Workshop (Frame of Mind with DPI and

the Rural Adversity Mental Health Program and a Falls Prevention Display with the LAHC snf Scone

Hospital.

UHSC KPI Report

KPI: Number of organisations engaged in partnerships programs per annum



Page 74


Apr-16 # 29.00 383.00 No activities this month but participants number exceeding target for year.

UHSC KPI Report

KPI: Number of participants undertaking environmental activities per annum



Page 75

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

10,068 9,160 908 11,000 0 0 11,000110% 92%Contributions

581,165 550,190 30,975 YTD: Over budget with some additional funding received in April. EOY: Request vote for $30,000.

550,000 108,700 30,000 688,700106% 84%Grants

28,738 28,330 408 34,000 0 0 34,000101% 85%Interest & Investment Income

23,891 21,675 2,216 8,700 14,400 0 23,100110% 103%Other Income

243,516 224,900 18,616 YTD: Over budget due to some revenue raised early for May. EOY: No change.

270,000 0 0 270,000108% 90%User Fees & Charges

43,797 43,797 0 51,939 633 0 52,572100% 83%Depreciation

19,359 19,359 0 0 19,359 0 19,359100% 100%F-49016.8515.6358 Mwa Hostel Auxilliary

(42,315) (38,726) (3,589) YTD: Salaries higher than budget due to the timing of leave to be taken. EOY: No change.




(16,091) (22,000) 5,909 YTD: Under budget at this stage with some work yet to be done. EOY: No change.

(26,000) 0 0 (26,000)73% 62%Building Maintenance

(79,425) (85,070) 5,645 YTD: Under budget in wages to date. EOY: Request surrender of $5,000.

(97,000) (3,000) 5,000 (95,000)93% 84%Cooking & Ancillary

(43,797) (43,797) 0 (51,939) (633) 0 (52,572)100% 83%Depreciation

(2,209) (1,500) (709) (2,000) 0 0 (2,000)147% 110%Fundraising Other Expenses

(118,602) (115,151) (3,451) YTD: Slightly over budget in medical and material costs to date. EOY: No change.


(5,886) (8,452) 2,567 YTD: Lower than anticipated maintnenace required to date. EOY: No change.

(10,000) 0 0 (10,000)70% 59%Grounds Maintenance


Page 76

April 2016


(424,395) (386,302) (38,093) YTD: Over budget in wages to date due to the higher dependency care required for residents. Additional costs offset by an increase in revenue. EOY: Request vote for $30,000.

(388,000) (60,000) (30,000) (478,000)110% 89%Personal Care

(10,312) (10,082) (230) (6,000) (5,000) 0 (11,000)102% 94%Staff Training

(39,087) (39,520) 433 (44,500) (700) 0 (45,200)99% 86%Utilities

(2,400) (2,400) 0 (4,000) 1,600 0 (2,400)100% 100%T-49016.8515.6358 Hostel Auxiliary Funds

(71,560) (71,560) 0 (32,479) (64,500) 0 (96,979)100% 74%T-49016.8515.6393 Hostel Working Funds

0 (10,000) 10,000 YTD: Requirements currently being reviewed. EOY: No change.0 (10,000) 0 (10,000)0% 0%Carpet Replacement

(2,824) (2,824) 0 0 (2,824) 0 (2,824)100% 100%Dishwasher and Laundry Wash Dispensers

0 (2,000) 2,000 YTD: Requirements currently being reviewed. EOY: No change.0 (2,000) 0 (2,000)0% 0%Hostel - Fundraising capital works

0 0 0 (5,000) 0 0 (5,000)0% 0%Hostel Air Conditioning Upgrade

(512) (1,250) 738 (5,000) 3,179 0 (1,821)41% 28%Hostel Room Upg on Changeover

(24,309) (24,309) 0 (25,000) 691 0 (24,309)100% 100%Pendant warning system

(1,266) (3,000) 1,734 YTD: Works in progress. EOY: No change.(3,000) 0 0 (3,000)42% 42%Relay Pavers

(3,905) (3,905) 0 0 (3,905) 0 (3,905)100% 100%Resident Hoist - Salsa Standing + sling

0 0 0 (20,000) 20,000 0 00% 0%Storage Shed & BBQ area


Page 77

TARGET

KPI Report

Aged Care - Gummun Place Hostel

KPI: Government funding per calendar day


Apr-16 $ 82.00 115.00 Funding continues to be better than target to date.



Page 78

TARGET

TARGET

TARGET

KPI Report

KPI: Percentage of year that rooms are occupied


Apr-16 % 98.00 100.00 All rooms filled

Apr-16 % 96.00 97.35 Improvement in satisfaction in latest survey undertaken.

KPI: Satisfaction of residents with food service

PERIOD PERFORMANCE UNIT

KPI: Satisfaction of residents (excluding food)


ACTUAL COMMENT

Apr-16 % 97.00 100.00 New survey data indicates 100% satisfaction.


Page 79

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

81,601 82,790 (1,189) YTD: Slightly under budget due to payment cycle. EOY: No change.

89,000 9,900 0 98,90099% 83%User Fees & Charges

27,019 27,019 0 32,190 251 0 32,441100% 83%Depreciation

430 430 0 2,179 (1,672) (507) 0100% 0%F-19016.8515.6391 ILUs Liverpool Lodge


(24,084) (21,949) (2,135) YTD: Over budget at this stage due to increased maintenance works. EOY: No change.

(26,180) 0 0 (26,180)110% 92%Building Maintenance

(27,019) (27,019) 0 (32,190) (251) 0 (32,441)100% 83%Depreciation

(35,315) (36,250) 935 (28,300) (8,600) 0 (36,900)97% 96%Utilities

0 0 0 0 0 (1,093) (1,093)0% 0%T-19016.8515.6391 ILUs Mdi

(7,700) (7,700) 0 (369) (7,328) (2,500) (10,197)100% 76%T-19016.8515.6392 ILUs Mwa

(808) (1,000) 192 (1,000) 0 0 (1,000)81% 81%ILUs Bathroom Upgrades

0 0 0 YTD: No works identified. EOY: Request surrender of $1,000.(1,500) 0 1,500 00% 0%Landscaping

0 0 0 (9,000) 0 0 (9,000)0% 0%Mdi ILU Carports

0 (1,600) 1,600 YTD: Quote received well over budget. Project deferred until 2016/17. EOY: Request surrender of $1,600.

(1,600) 0 1,600 00% 0%Mdi ILU Kitchen Upgrades


Page 80

April 2016


0 (2,100) 2,100 YTD: Quote recieved for Unit 7 with work to proceed. EOY: No change.

(2,100) 0 0 (2,100)0% 0%Mdi ILU Painting

0 0 0 (6,000) 0 0 (6,000)0% 0%Mdi ILU Ramp accesses

0 0 0 (4,000) 4,000 0 00% 0%Mwa ILU Carport Installation

(841) (1,000) 159 YTD: Priority replacement of unit stoves required. EOY: Request vote for $1,500.

(5,000) 2,000 (1,500) (4,500)84% 19%Mwa ILU Kitchen Upgrades

0 0 0 (1,700) 1,700 0 00% 0%Mwa ILU Replace Air Conditioner

0 0 0 YTD: Replacement of floor covering to be undertaken on turnover of residents. EOY: Request surrender of $2,500.

(2,500) 0 2,500 00% 0%Mwa ILU Replace Floor Coverings


Page 81

TARGET

UHSC KPI Report

Aged Care - Independent Living Units

KPI: Number of positive inspection reports received (ILU's)


Apr-16 # 17.00 28.00 Nil inspections this month.



Page 82


Apr-16 % 95.00 100.00 All Units tenanted.

UHSC KPI Report

KPI: Percentage of year that units are tenanted (ILU's)



Page 83

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

745 1,000 (256) 1,000 0 0 1,00074% 74%Contributions

18,615 18,615 0 26,410 0 0 26,410100% 70%Grants

87,216 110,850 (23,634) YTD: Under budget to date with utilisation not reaching anticipated targets. Review to be undertaken before possible surrenders requested. EOY: No change at present.

142,638 (12,000) 0 130,63879% 67%User Fees & Charges

3,570 3,570 0 4,289 0 0 4,289100% 83%Depreciation

2,218 2,218 0 475 1,818 0 2,293100% 97%F-19016.8515.6489 Out of School Hours

(985) (1,200) 215 (3,050) 1,000 0 (2,050)82% 48%Administration Costs


(44,844) (48,578) 3,734 YTD: Slightly under budget with staffing adjusted where possible to offset shortfall in fees revenue. EOY: No change.

(67,154) 4,000 0 (63,154)92% 71%After School Hours Care Expenses

(7,929) (7,999) 70 (12,788) 2,000 0 (10,788)99% 74%Before School Care Expenses

(2,742) (2,550) (192) (4,150) 1,000 0 (3,150)108% 87%Building Maintenance

(3,570) (3,570) 0 (4,289) 0 0 (4,289)100% 83%Depreciation

(3,661) (8,000) 4,339 YTD: Under budget to date with electrical Test and Tag contractor to be engaged. EOY: No change.


(9,534) (10,820) 1,286 YTD: Slightly under budget with consumables order to be placed before end-of-year. EOY: No change.

(11,700) 0 0 (11,700)88% 81%Oosh Shared Expenses

(41,485) (49,360) 7,875 YTD: Under budget to date with staff levels adjusted where possible to offset shortfall in fees revenue. EOY: No change.

(54,360) 5,000 0 (49,360)84% 84%Vacation Care Expenses


Page 84

April 2016


(4,810) (5,000) 190 (5,000) 0 0 (5,000)96% 96%Install window awning and blinds

(2,818) (2,818) 0 0 (2,818) 0 (2,818)100% 100%OOSH - Replace Air Conditioner


Page 85

TARGET

KPI Report

Childrens Services - Before & After School Care

KPI: After School Care utilisation per day

Responsible Officer: Kim Hartman

Apr-16 # 15.00 9.85 Utilisation holding steady.



Page 86

TARGET

KPI Report

KPI: Before School Care utilisation per day

Apr-16 # 5.00 5.53 Trend of increasing utilisation.



Page 87

TARGET

KPI Report

KPI: User satisfaction with service (OOSH)

Apr-16 % 95.00 98.00 Annual survey not yet undertaken. Positive feedback regarding the Vacation children attendance at

Library activities.



Page 88

TARGET

KPI Report

KPI: Vacation Care utilisation per day

Apr-16 # 100.00 87.60 Decrease in utilisation from January and previous holiday periods is reflective of overall patterns of

increased vacancies across children's services in the shire and surrounding areas.



Page 89

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

319,544 291,250 28,294 YTD: Over budget to date due to mix of CCB revenue and parent fees. EOY: No change.

250,000 95,000 0 345,000110% 93%Childcare Benefits

1,000 1,000 0 1,000 0 0 1,000100% 100%Contributions

24,473 23,520 953 27,534 444 0 27,978104% 87%Grants

2,240 1,750 490 2,000 0 0 2,000128% 112%Other Income

404,706 412,543 (7,837) YTD: Under budget to date due to mix of CCB revenue and parent fees. EOY: No change.


13,711 13,710 1 16,453 0 0 16,453100% 83%Depreciation

11,718 11,718 0 0 11,718 0 11,718100% 100%F-19015.8511.6577 Professional Dev

3,590 3,590 0 4,308 0 5,000 9,308100% 39%F-19016.8515.6395 Upper Hunter ELC

(580,738) (586,310) 5,572 YTD: Slightly under budget in wages and recruitment medical costs to date. EOY: No change.




(8,193) (9,219) 1,026 YTD: Slightly under budget in maintenance requirements to date. Funds to replacement HWS. EOY: Request surrender of $782.

(14,075) 2,891 782 (10,402)89% 79%Building Maintenance

(13,714) (13,990) 276 (16,800) 0 0 (16,800)98% 82%Cleaning Costs

(13,711) (13,710) (1) (16,453) 0 0 (16,453)100% 83%Depreciation

(580) (750) 170 (750) 0 0 (750)77% 77%Fundraising expenses

(24,129) (34,005) 9,876 YTD: Under budget in advertising and centre material costs to date. EOY: No change.



Page 90

April 2016


(32,546) (32,546) 0 (38,656) 0 0 (38,656)100% 84%NAB - Loan - ELC

(8,215) (9,718) 1,503 YTD: Slightly under budget in required training to date. EOY: No change.

0 (11,718) 0 (11,718)85% 70%Staff Training


(16,000) 0 0 (16,000)92% 82%Utilities

(21,901) (21,901) 0 (26,680) 0 0 (26,680)100% 82%NAB - Loan - ELC

0 0 0 0 (10,444) 0 (10,444)0% 0%T-19015.8511.6577 Professional Dev

(8,891) (8,891) 0 0 (8,891) 0 (8,891)100% 100%ELC - Air conditioner Upgrade

(782) 0 (782) YTD: Emergency replacement of HWS required. EOY: Request vote for $782.

0 0 (782) (782)0% 100%ELC - Replace HWS

0 (10,000) 10,000 YTD: Plans are currently being amended. EOY: No change.(10,000) 0 0 (10,000)0% 0%Playground development

0 0 0 (6,000) 6,000 0 00% 0%Softfall Shadecover renewal


Page 91

TARGET

KPI Report

Early Learning Centre

KPI: % of Early Learning Centre users that have been satisfied or highly satisfied for with the service provided.


Apr-16 % 95.00 100.00 85% of respondents to the annual survey indicated they are highly satisfied with the service. The

remaining 15% of respondents indicated they are satisfied. Positive comments were received regarding

the friendliness and passion of staff, communications exchanged, and happiness of the children

attending.



Page 92


Apr-16 % 92.50 94.48 Achieving target with bookings increasing for May. Implementing increased capacity 1 day / week in

the infant room.

KPI Report

KPI: Average utilisation as a percentage of full licence (ELC)



Page 93

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

312,740 271,300 41,440 YTD: Over budget in CCB funding to date with revenue offset against carer payment expenditure. EOY: Request vote for $40,000.

265,000 54,000 40,000 359,000115% 87%Childcare Benefits

500 1,000 (500) 1,000 0 0 1,00050% 50%Contributions

43,199 44,149 (950) 46,496 6,000 0 52,49698% 82%Grants

95,922 110,481 (14,559) YTD: Utilisation below target to date however new educators engaged should increase current levels. EOY: No change at present.


(153,949) (149,470) (4,479) YTD: Over budget in salaries to date. EOY: No change.(176,741) 0 0 (176,741)103% 87%Administration Costs


(296,811) (272,132) (24,679) YTD: Over budget in CCB funding to date with carer payment expenditure offset against revenue. EOY: Request vote for $40,000.

(266,000) (54,000) (40,000) (360,000)109% 82%CCB Agency - Carer Payments

(1,545) (3,480) 1,935 YTD: Under budget in educator training costs to date. EOY: No change.

(3,685) 0 0 (3,685)44% 42%Educators

(4,827) (6,705) 1,878 YTD: Under budget to date with games allowance to be fully expended before June. EOY: No change.



Page 94

TARGET

UHSC KPI Report

Children's Services - Family Day Care

KPI: % of Family Day Care users that have been satisfied or highly satisfied for with the service provided.


Apr-16 % 95.00 100.00 100% of respondents indicated they are highly satisfied with their FDC arrangement and service. Specific

comments relate to the safe, secure and stimulating environments, sense of providing a 'home away

from home', engaging programs, children being happy to attend, and personalised care and

communication exchange regarding the children.



Page 95


Apr-16 # 50.00 40.30 Trend of increasing utilisation with a number of new Educators registered since January 2016.

UHSC KPI Report

KPI: Average Equivalent Full Time (EFT) utilisation (FDC)


Page 96

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

37,277 36,400 877 YTD: Addiitonal revenue recieved from Seniors Festival and International women's Day. EOY: Request vote for $877.

400 36,000 877 37,277102% 100%Contributions

182 200 (18) 6,000 (5,800) 0 20091% 91%Grants

234 1,967 (1,733) YTD: Incorrect budget allocation. EOY: Request surrender of $1,217.

1,000 1,217 (1,217) 1,00012% 23%Other Income

1,557 1,557 0 1,282 585 0 1,867100% 83%Depreciation

0 0 0 (5,000) 5,000 0 00% 0%Crime Prevention

(1,557) (1,557) 0 (1,282) (585) 0 (1,867)100% 83%Depreciation

0 (50) 50 (3,950) 0 0 (3,950)0% 0%Disability Action and Audit

(461) (1,217) 756 YTD: Incorrect budget allocation. EOY: Request surrender of $1217.

0 (1,217) 1,217 038% 0%General Expenses

(2,182) (2,850) 668 YTD: Under budget due to event efficiencies. EOY: Request surrender of $660.

(2,850) 0 660 (2,190)77% 100%International Women's Day Exp

(2,095) (4,600) 2,505 YTD: Under budget due to event efficiencies. EOY: Request surrender of $1,600.

(5,400) 800 1,600 (3,000)46% 70%Senior Citizens Week Exp

(3,200) (3,200) 0 (3,200) 0 0 (3,200)100% 100%Utilities

(52,661) (54,200) 1,539 YTD: Project completed awaiting final costings. EOY: No change.

0 (54,200) 0 (54,200)97% 97%Abn Mens Shed

0 (2,500) 2,500 YTD: Under budget to date wiith workshop leader and resources being sourced for June presentation in partnership with CDAT group. EOY: No change,

(2,500) 0 0 (2,500)0% 0%Alcohol & Drug Ed Programs


Page 97

April 2016



Page 98

TARGET

UHSC KPI Report

Social Protection

KPI: Number of organisations/services included in Seniors Week program


Apr-16 # 8.00 22.00 A wide variety of organisations were involved in Seniors Week program including Museums, Scone

Hospital, Integrated Living, SNRC, Libraries, Sports organisations , CTC and Gummun Hostel. A rich and

varied program was provided and mostly well supported by Seniors.



Page 99

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 11.00 51.00 Council represented at a broad range of community services meetings in Shire and region including UH

Community Services Interagency,UH Youth Network Meeting, , Muswellbrook & UH Community Drug

Action Team and UH Cancer Council Network . Above target levels for year.

UHSC KPI Report

KPI: Number of social protection meetings where Council is represented


Page 100

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

12,983 19,356 (6,373) YTD: Young Endeavour sponsorship lower than anticipated. Final review of revenue to be undertaken before possible surrenders requested. EOY: No change at present.

17,790 10,086 0 27,87667% 47%Contributions

149,236 148,830 406 YTD: Currently on budget however unsuccessful in gaining grant funding for Youth Beat program. EOY: Request surrender of $2,500.

154,580 (2,500) (2,500) 149,580100% 100%Grants

7,461 7,675 (214) 10,200 1,000 0 11,20097% 67%User Fees & Charges

17,933 17,933 0 21,384 147 0 21,531100% 83%Depreciation

2,500 2,500 0 2,500 0 0 2,500100% 100%F-19015.8510.6305 s94A Contributions

2,440 2,440 0 0 2,440 0 2,440100% 100%F-19015.8511.6558 Yth Country Arts Progr

500 500 0 0 500 0 500100% 100%F-19015.8511.6581 Yth Cadbury Grant

6,000 6,000 0 0 6,000 0 6,000100% 100%F-19015.8511.6582 Yth Service EIPP

1,339 1,339 0 0 1,339 0 1,339100% 100%F-19015.8513.6355 Putt Putt Golf Contrib

0 0 0 10,360 (10,360) 0 00% 0%F-19015.8513.6356 Young Endeavour Cont

955 955 0 0 955 0 955100% 100%F-19015.8513.6573 Youth Council



(3,899) (3,960) 61 (4,750) 0 0 (4,750)98% 82%Cleaning Costs

(2,981) (2,940) (41) (3,000) 60 0 (2,940)101% 101%Country Arts Support Program

(17,933) (17,933) 0 (21,384) (147) 0 (21,531)100% 83%Depreciation


Page 101

April 2016


(5,803) (6,721) 918 (6,540) 0 0 (6,540)86% 89%Utilities

(28,754) (26,245) (2,509) YTD: Over budget in function and voyage costs. EOY: Request vote for $1,500.

(27,050) 0 (1,500) (28,550)110% 101%Young Endeavour Scheme Exp

(5,006) (4,190) (816) (4,450) (1,000) 0 (5,450)119% 92%Youth Centre Building Maintenance

(1,643) (2,455) 812 (2,000) (955) 0 (2,955)67% 56%Youth Council Expenses

(2,487) 0 (2,487) YTD: Costs incurred ahead of budget with overall costs expected to be lower than anticipated. EOY: Request surrender of $1,500.

(6,150) 0 1,500 (4,650)0% 53%Youth Week Program Exp

0 0 0 YTD: Unsuccessful in gaining grant funding for project. EOY: Request surrender of $2,500.

(2,500) 0 2,500 00% 0%YS - Youth Beat

(1,267) (1,339) 72 (400) (939) 0 (1,339)95% 95%YS-Putt Putt Golf Project

(144,672) (150,224) 5,552 YTD: Currently under budget with savings in be utilised in Youth Centre office renovations. EOY: No change at present.

(178,336) (500) 0 (178,836)96% 81%Yth Services Drop In

(119,104) (121,341) 2,237 YTD: Slightly under budget to date with training and equipment purchases to occur before June. EOY: No change.

(147,600) 0 0 (147,600)98% 81%Yth Services EIPP

(126) (126) 0 0 (126) 0 (126)100% 100%T-19015.8513.6355 Putt Putt Golf Contrib

(6,000) (6,000) 0 0 (6,000) 0 (6,000)100% 100%T-19016.8515.6389 Youth Services

0 (5,000) 5,000 YTD: Work currently being arranged. EOY: No change.(5,000) 0 0 (5,000)0% 0%Mwa - Floor Coverings

0 (2,500) 2,500 YTD: Work currently being arranged. EOY: No change.(2,500) 0 0 (2,500)0% 0%New Awnings Scn/Mwa


Page 102

TARGET

UHSC KPI Report

Youth Services

KPI: Early Intervention and Placement Program targets (units) met per annum


Reporting Officer: Mary Spora

Apr-16 # 205.00 199.00 School holidays is a time with less new EIPP numbers. This will be compensated by term 2 figures in May



Page 103

TARGET

UHSC KPI Report

KPI: Number of attendances of young people at Drop In Centres per annum

Apr-16 # 2,900.00 2,843.00 Figures at Youth Centres were strong and this figure includes 105 attendees at Youth Week events

organised by Youth Centre staff



Page 104

TARGET

UHSC KPI Report

KPI: Working partnerships implemented with school/organisations per annum (Youth Services)

PERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 8.00 28.00 Partnerships for 2015/16 all working well.


Page 105

TARGET

UHSC KPI Report

KPI: Youth participation in leadership or teamwork events per annum

PERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 312.00 412.00 Young Endeavour participants have added to the range of leadership opportunities offered by Youth

Services


Page 106

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

7,763 7,080 683 8,500 0 0 8,500110% 91%Camping Grounds Revenue

25,095 24,990 105 30,000 0 0 30,000100% 84%Caravan Park Revenue

6,623 6,623 0 7,785 171 0 7,956100% 83%Depreciation


(7,815) (8,682) 867 (16,000) 0 0 (16,000)90% 49%Building Maintenance

(4,955) (4,680) (275) (6,250) 0 0 (6,250)106% 79%Camping Grounds Expenses

(39,649) (34,680) (4,969) YTD: Over budget on wages and replacement equipment to date. EOY: No change at present.

(42,000) 0 0 (42,000)114% 94%Caravan Park Expenses

(6,623) (6,623) 0 (7,785) (171) 0 (7,956)100% 83%Depreciation

(12,775) (13,800) 1,025 YTD: Over budget in water usage charges to date due to the dry conditions. EOY: No change.

(16,500) 0 0 (16,500)93% 77%Utilities

0 0 0 (4,000) 4,000 0 00% 0%Moonan Flat - Add Power

(4,000) (4,000) 0 0 (4,000) 0 (4,000)100% 100%Stewarts Brook Camping Amenities


Page 107

TARGET

UHSC KPI Report

Camping Areas & Caravan Parks

KPI: Number of justifiable complaints in regard to Caravan Park and Camping Grounds (per annum)

Responsible Officer: Sean Constable

Apr-16 # 5.00 1.00 No complaints received.



Page 108

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

16,896 16,746 150 20,700 0 0 20,700101% 82%CTC - Mdi

11,643 12,346 (703) 15,000 0 0 15,00094% 78%CTC - Mwa

17,049 17,049 0 20,879 (409) 0 20,470100% 83%Depreciation


(28,389) (28,501) 112 (33,900) 0 0 (33,900)100% 84%CTC- Mdi

(17,606) (25,480) 7,874 YTD: Under budget due to lower staffing costs to date. EOY: Request to surrender $8,000.

(34,000) 5,000 8,000 (21,000)69% 84%CTC- Mwa

(17,049) (17,049) 0 (20,879) 409 0 (20,470)100% 83%Depreciation

(2,940) (4,500) 1,560 YTD: Under budget in electricity costs to date. EOY: Request surrender of $1,000.

(6,000) 0 1,000 (5,000)65% 59%Utilities


Page 109

TARGET

UHSC KPI Report

Community Technology Centres

KPI: Internet usage per annum (CTC's)


Apr-16 # 1,000.00 845.00 Above monthly estimate but still well below YTD forecast.



Page 110


Apr-16 # 832.00 731.00 On target for month.

UHSC KPI Report

KPI: Number of Centrelink customers per annum


Page 111


Apr-16 # 3,333.00 3,171.00 Strong use of CTC this month.

UHSC KPI Report

KPI: Number of customers using the CTC centres per annum


Page 112


Apr-16 # 165.00 20.00 No training undertaken this month within the CTCs.

UHSC KPI Report

KPI: Number of training participants per annum


Page 113

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 500 (500) 0 00% 0%Contributions

39,240 39,240 0 35,100 12,000 0 47,100100% 83%F-19015.8511.6332 C&A Community Grants


0 0 0 (10,000) 8,000 0 (2,000)0% 0%Branding Project

(134,480) (121,224) (13,256) YTD: Over budget in salaries to date with staff leave to be taken in June. EOY: No change.

(148,000) 4,000 0 (144,000)111% 93%Business Development Expenses

(40,422) (39,570) (852) (35,100) (12,000) 0 (47,100)102% 86%Community Grants Officer

0 0 0 (5,000) 5,000 0 00% 0%Energy Efficiency Projects

(15,396) (14,858) (538) (24,750) 5,000 0 (19,750)104% 78%General Expenses

0 0 0 YTD: No projects to be undertaken this year. EOY: Request surrender of $2,500.

(10,000) 7,500 2,500 00% 0%Marketing Projects incl Country Week

(500) (500) 0 (500) 0 0 (500)100% 100%Mwa Progress Association

(1,700) (1,700) 0 (1,700) 0 0 (1,700)100% 100%Scn Chamber of Commerce

0 (5,000) 5,000 YTD: Under budget due to timing of invoice paid in May. EOY: No change.

(5,000) 0 0 (5,000)0% 0%UH Economic Diversity Project

0 0 0 YTD: Funds not required for current year. EOY: Request surrender of $500.

(500) 0 500 00% 0%Welcome to Upper Hunter Project

0 0 0 (800) 800 0 00% 0%Xmas Themes

(20,500) (20,500) 0 0 (20,500) 0 (20,500)100% 100%T-19016.8516.6504 Econ Prom Projects


Page 114

April 2016



Page 115

TARGET

UHSC KPI Report

Economic Promotion

KPI: Number of community organisations worked with and assisted with grant applications per annum


Reporting Officer: Johanne McKiernan

Apr-16 # 124.00 124.00 Continued interest in seeking grants.



Page 116

TARGET

UHSC KPI Report

KPI: Number of grant applications lodged or assisted with per annum

Apr-16 # 24.00 60.00 Busy month with over $21million in grant applications lodged.



Page 117

TARGET

UHSC KPI Report

KPI: Percentage of successful grant applications

Apr-16 % 55.00 6.00 A total of 39 applications have been lodged YTD with 3 successful and 35 pending.



Page 118

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

133,490 163,211 (29,721) YTD: Private works requests lower than anticipated to date. EOY: No change.



(85,903) (97,458) 11,555 YTD: Private works costs lower due to reduce requests and revenue received. EOY: No change at present.

(122,403) 0 0 (122,403)88% 70%Private Works


Page 119

TARGET

Apr-16 % 19.00 22.92 Profit target is being met.


KPI Report

Private Works

KPI: Level of Profit % achieved for Private Works



Page 120

TARGET

Apr-16 # 160.00 116.00 Total number of private works invoiced this month was 9.

KPI Report

KPI: Number of private works invoices issued per annum



Page 121

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

165,811 166,060 (249) 199,345 0 0 199,345100% 83%Commercial Properties Revenue

740,000 740,000 0 0 740,000 0 740,000100% 100%Commercial Property Disposal

40,909 41,000 (91) 340,000 0 0 340,000100% 12%Land Development Revenue

54,025 55,695 (1,670) YTD: Slightly under budget to date however both Liverpool St. Scone and McCartney St. Merriwa are both vacant and unlikely to be filled before June. EOY: Request surrender of $6,672

80,552 (11,495) (6,672) 62,38597% 87%Residential Properties Revenue

85,591 85,591 0 105,094 (2,339) 0 102,755100% 83%Depreciation

0 0 0 0 0 2,720 2,7200% 0%F-19016.8516.6403 Other Cncl Residences

53,000 53,000 0 0 53,000 0 53,000100% 100%F-19016.8516.6557 Former Mwa Assets

40,000 40,000 0 80,000 0 0 80,000100% 50%F-19016.8523.6446 Special Proj Land Dev

(30,055) (30,073) 18 (40,300) 5,705 0 (34,595)90% 83%Building Maintenance

(17,761) (16,016) (1,745) YTD: Over budget in plant hire for cleaning staff to date. EOY: No change.

(12,400) (7,250) 0 (19,650)111% 90%Cleaning Costs

(85,591) (85,591) 0 (105,094) 2,339 0 (102,755)100% 83%Depreciation

(727) (500) (227) (500) 0 0 (500)145% 145%General Expenses

(8,685) (11,035) 2,350 YTD: Lower than anticipated maintenance required to date. EOY: No change.

(13,500) 0 0 (13,500)79% 64%Land Development Maintenance Expenses

(4,487) (5,333) 846 (32,000) 0 0 (32,000)84% 14%Land Development Other Expenses

(5,311) (6,427) 1,116 YTD: Under budget in wages to date. EOY: No change.(13,300) 900 0 (12,400)83% 43%Other Commercial Properties

(20,636) (20,636) 0 (24,531) 0 0 (24,531)100% 84%Scn Medical Ctr Ext Loan

(66,157) (66,157) 0 (79,207) 0 0 (79,207)100% 84%Scn Medical Ctr Loan - Wpac Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 122

April 2016


(97,879) (95,948) (1,931) YTD: Over budget in residential water usage charges to date. EOY: No change.

(99,000) 1,252 0 (97,748)99% 93%Utilities

(8,856) (8,856) 0 (10,861) 0 0 (10,861)100% 82%Scn Medical Ctr Ext Loan

(26,048) (26,047) (1) (31,438) 0 0 (31,438)100% 83%Scn Medical Ctr Loan - Wpac

(9,380) (9,380) 0 (11,263) 0 0 (11,263)100% 83%T-19016.8516.6401 Medical Centre, Scn

(4,250) (4,250) 0 (5,100) 0 0 (5,100)100% 83%T-19016.8516.6402 Bottlebrush Pl Units

(3,460) (3,460) 0 (2,952) (1,000) 3,952 0100% 0%T-19016.8516.6403 Other Cncl Residences

(370) (370) 0 (10,100) 8,040 0 (2,060)100% 18%T-19016.8516.6404 YHA, Segenhoe

(740,000) (740,000) 0 0 (740,000) 0 (740,000)100% 100%T-19016.8522.6467 Property Disposal

(42,152) (42,152) 0 (201,172) (82,152) 0 (283,324)100% 15%T-19016.8523.6446 Special Proj Land Dev

0 0 0 (80,000) 80,000 0 00% 0%Aberdeen Heights Subdivision - Stg 7

(53,000) (53,000) 0 0 (53,000) 0 (53,000)100% 100%Purchase Land 3 Blaxland St Merriwa

(2,955) (1,250) (1,705) YTD: Over budget with some works completed ahead of schedule. EOY: No change.

(12,000) 6,000 0 (6,000)236% 49%Residential Capital Works


Page 123

TARGET

TARGET COMMENT

KPI: Percentage of commercial and residential properties occupied

Apr-16 % 90.00 89.00 Macartney St vacant at present. Segenhoe House now occupied. Segenhoe School available for hire.

PERIOD PERFORMANCE UNIT ACTUAL

UHSC KPI Report

Real Estate

KPI: Number of residential lots sold per annum


Reporting Officer: Joanne McLoughlin

Apr-16 # 8.00 1.00 Still awaiting exchange of Lot 211 in Merriwa.



Page 124

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 920,000 (920,000) 0 00% 0%Grants

7,279 5,795 1,484 YTD: Increased revenue stream from manure sales. EOY: Request vote for $1,500.

0 5,881 1,500 7,381126% 99%Other Income

509,732 506,033 3,699 YTD: Relatively consistent to budget to date. EOY: No change.743,800 (127,571) 0 616,229101% 83%User Fees & Charges

97,521 97,521 0 113,241 3,829 0 117,070100% 83%Depreciation

350,567 350,567 0 3,278 409,252 0 412,530100% 85%F-19016.8516.6408 Saleyards

81,592 81,592 0 0 97,910 0 97,910100% 83%F-19016.8516.6583 Saleyards Loan Fund

0 0 0 500,000 (500,000) 0 00% 0%Loan Funding Received

(25,927) (52,120) 26,193 YTD: Under budget to date with costs for consultants contractors reallocated to saleyard redevelopement works. EOY: Request surrender of $54,000.



(2,740) (1,854) (886) 0 (2,153) 0 (2,153)148% 127%Beast Destruction/Removal

0 0 0 (22,500) 22,500 0 00% 0%Building Maintenance

(97,521) (97,521) 0 (113,241) (3,829) 0 (117,070)100% 83%Depreciation

(57,375) (57,443) 68 (68,894) 0 0 (68,894)100% 83%Loan Repayments

(181,401) (179,700) (1,701) YTD: Relatively consistent to budget. EOY: No change.0 (210,126) 0 (210,126)101% 86%Operational Costs

(44,761) (48,084) 3,323 YTD: Slightly under budget in contractors and water usage charges to date. EOY: No change.

0 (63,094) 0 (63,094)93% 71%Truck Wash Costs

(39,631) (39,040) (591) (53,500) 4,152 0 (49,348)102% 80%Utilities


Page 125

April 2016


(98,241) (105,691) 7,449 YTD: Lower than anticipated maintenance required to date. EOY: Request surrender of $7,800.

(193,000) 69,423 7,800 (115,777)93% 85%Yards & Facility Maintenance

(24,217) (24,149) (68) (29,016) 0 0 (29,016)100% 83%Loan Repayments

(118,191) (118,191) 0 0 (124,509) 0 (124,509)100% 95%T-19016.8516.6408 Saleyards

(201,312) (201,312) 0 0 (201,312) 0 (201,312)100% 100%T-19016.8516.6583 Saleyards Loan Fund

0 0 0 (5,000) 5,000 0 00% 0%Agent Cover

0 0 0 (20,000) 20,000 0 00% 0%Drainage & Stormwater Upgrade

0 0 0 (15,000) 15,000 0 00% 0%Front Entry & Drains

(4,545) (4,545) 0 0 (4,545) 0 (4,545)100% 100%Head Bail

0 0 0 (60,000) 60,000 0 00% 0%Holding Yards

0 0 0 YTD: IT application development for on-line induction system. EOY: Request vote for $9,300.

0 0 (9,300) (9,300)0% 0%IT Hardware & Software upgrade

0 0 0 (5,000) 5,000 0 00% 0%Refurbish Toilets

(105,064) (92,645) (12,419) YTD: Initial design works completed with further works required for SEERS and EIS. EOY: Request vote for $54,000.

(1,000,000) 902,162 (54,000) (151,838)113% 69%Saleyards Redevelopment

0 0 0 0 (5,200) 0 (5,200)0% 0%Saleyards Smoking Area

0 0 0 (20,000) 20,000 0 00% 0%Saleyards Truckwash

0 0 0 (80,000) 80,000 0 00% 0%Saleyards Water Reuse Strategy

0 0 0 (360,000) 345,000 0 (15,000)0% 0%Waste Management Facility


Page 126

TARGET

UHSC KPI Report

Saleyards

KPI: Cattle throughput per annum (Saleyards)


Reporting Officer: Joanne McLoughlin

Apr-16 # 48,632.00 46,452.00 Slightly under target for month and YTD



Page 127

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

16,483 16,450 33 7,000 16,450 0 23,450100% 70%Contributions

0 0 0 5,000 0 0 5,0000% 0%Grants

37,879 32,990 4,889 YTD: Over budget due to receipt of Festival of the Fleeces revenue earlier than anticipated. However, wine and souvenir sales are currently below budget and not expected to improve. EOY: Request surrender of $5,000.

50,800 0 (5,000) 45,800115% 83%Other Income

14,898 14,898 0 17,217 670 0 17,887100% 83%Depreciation

13,614 13,614 0 18,150 0 3,392 21,542100% 63%F-19016.8516.6498 Tourism Projects


(4,000) (4,000) 0 (4,000) 0 0 (4,000)100% 100%Abn Highland Games

(206,260) (199,062) (7,198) YTD: Over budget in staff rental subsidy and casual wages to date. EOY: Request vote for $6,000.

(236,000) 0 (6,000) (242,000)104% 85%Administration Costs



(14,898) (14,898) 0 (17,217) (670) 0 (17,887)100% 83%Depreciation

(21,808) (27,830) 6,022 YTD: Under budget in wine and souvenir purchases to date which offsets reduced revenue. EOY: Request surrender of $5,000.


(6,250) (5,074) (1,176) YTD: Majority of maintenance completed for the year. EOY: Request vote for $1,000.

(5,500) 0 (1,000) (6,500)123% 96%Grounds Maintenance

0 0 0 (2,000) 0 0 (2,000)0% 0%Mdi Frontier Festival

(4,000) (4,000) 0 (4,000) 0 0 (4,000)100% 100%Mdi King of the Ranges


Page 128

April 2016


(4,072) (2,778) (1,294) YTD: Over budget due to festival costs paid earlier than anticipated. EOY: No change.

(20,000) 0 0 (20,000)42% (6)%Mwa Festival of Fleeces

(1,000) (1,000) 0 (1,000) 0 0 (1,000)100% 100%Other Small Festivals Contributions

(7,563) (7,030) (533) (8,000) 0 0 (8,000)108% 95%Promotion Expenses

(5,000) (5,000) 0 (5,000) 0 0 (5,000)100% 100%Scn Horse Festival

(80) 0 (80) (400) 0 0 (400)0% 20%Scn Monthly Markets Promotions Exp

(1,435) (1,435) 0 (10,000) 0 0 (10,000)100% 14%Scone Silhouettes

(15,520) (12,750) (2,770) YTD: Over budget in water usage charges to date. EOY: Request vote for $2,000.

(14,200) 0 (2,000) (16,200)122% 96%Utilities

(5,000) (5,000) 0 0 (5,000) 0 (5,000)100% 100%T-19016.8516.6498 Tourism Projects

(39,842) (36,450) (3,392) YTD: Additional costs incurred with projects. EOY: Request vote of $3,392.

(20,000) (16,450) (3,392) (39,842)109% 100%ED & T Projects

0 0 0 (10,000) 5,000 0 (5,000)0% 0%Horse Stud Trail

0 0 0 (10,000) 0 0 (10,000)0% 0%Mwa - Entrance Statement


Page 129

TARGET

TARGET

TARGET

TARGET

KPI Report

Tourism & Area Promotion

KPI: Number of Bookings to stud tours


Apr-16 # 16,666.00 15,459.00 Slightly below YTD but strong numbers through the centres.


Apr-16 # 417.00 405.00 Continued interest in stud tours. On target for EOY.

Apr-16 # 2,500.00 2,077.00 Number of referrals reflects the increased numbers through the centres. Still well below YTD

forecasts.


KPI: Number of Referrals to accommodation

7,836.00 Again, strong numbers refelcting numbers through the centres and weather conditions conducive to

outdoor activities.


KPI: Number of Referrals to local attractions


KPI: Number of Visitors through the Visitor Information Centres

Apr-16 # 8,333.00


Page 130

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

(141,330) (141,500) 170 (141,500) 0 0 (141,500)100% 100%Noxious Weed Control Exp


Page 131

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

191,308 190,329 979 193,140 (2,811) 0 190,329101% 101%Commercial Waste Revenue

2,384,869 2,382,025 2,844 YTD: Revenues slightly higher than anticipated in the budget. EOY: Request vote for $2,842.

2,364,239 17,786 2,842 2,384,867100% 100%Domestic Waste User Fees & Charges

119,101 118,078 1,023 YTD: Revenues slightly higher than anticipated in the budget. EOY: Request vote for $1,024.

462,153 (223,738) 1,024 239,439101% 50%Grants

572,735 563,110 9,625 YTD: Revenue lower than anticipated due to timing of end of months invoices. EOY: No change.

676,000 0 0 676,000102% 85%Landfill Collection Revenue

118,554 144,470 (25,916) YTD: Scrap metal sales down due to low steel prices available. Review of remaining sales to be undertaken. EOY: Request surrender of $3,866 to match increased revenues in other areas.

182,770 0 (3,866) 178,90482% 66%Other Waste Revenue

87,851 87,851 0 103,308 2,149 0 105,457100% 83%Depreciation

88,217 88,217 0 0 88,217 0 88,217100% 100%F-19015.8511.6336 RRA Grant

70,390 70,390 0 170,000 (84,531) 0 85,469100% 82%F-19015.8511.6565 Waste Resource Grant

211,566 211,566 0 116,186 114,786 5,000 235,972100% 90%F-19015.8512.6349 Domestic Waste Mgt

195,373 195,373 0 107,249 106,033 0 213,282100% 92%F-19016.8519.6412 Other Waste

(100,403) (94,220) (6,183) YTD: Over budget in training and vehicle costs to date. EOY: No change.

(112,583) 0 0 (112,583)107% 89%Administration Costs


(87,851) (87,851) 0 (103,308) (2,149) 0 (105,457)100% 83%Depreciation

0 0 0 (11,000) 11,000 0 00% 0%e-waste


Page 132

April 2016


(265,783) (259,809) (5,974) YTD: Over budget due to increased labour committment for rehab and cleanup works to meet EPA requirements. EOY: No change.

(211,077) (76,000) 0 (287,077)102% 93%Landfill Operations- Abn

(145,869) (144,935) (934) (114,268) (49,000) 0 (163,268)101% 89%Landfill Operations- Mdi

(151,259) (147,360) (3,899) YTD: Over budget due to timing of contractor payments and cover costs. EOY: No change.

(177,200) 0 0 (177,200)103% 85%Landfill Operations- Mwa/Cassilis

(456,842) (460,478) 3,636 YTD: Slightly under budget in wages to date. EOY: No change.(436,592) (84,000) 0 (520,592)99% 88%Landfill Operations- Scn

(1,119,395) (1,091,954) (27,441) YTD: Higher than anticipated costs for putresible waste collection to date. EOY: No change.

(1,309,000) (129,000) 0 (1,438,000)103% 78%MGB Waste Collection

(314,015) (280,270) (33,745) YTD: Levy higher than anticpated. To be reviewed. EOY: No change.

(360,500) (30,000) 0 (390,500)112% 80%State Govt Waste Levy

(2,660) (3,420) 760 (3,750) 0 0 (3,750)78% 71%Utilities

828 0 828 0 0 0 00% 0%Waste Service Audit

0 0 0 0 0 (5,000) (5,000)0% 0%Cont to CAMMS/HR Projects

(20,830) (20,820) (10) (25,000) 0 0 (25,000)100% 83%Cont to Loan Repayments


(99,960) (99,960) 0 (120,000) 0 0 (120,000)100% 83%Cont to Urban Rds Maintenance

0 0 0 (150,000) 150,000 0 00% 0%Abn - Weighbridge

(13,322) (56,625) 43,303 YTD: Project currently behind schedule. EOY: No change at present.

(75,500) 0 0 (75,500)24% 18%Better Waste Program

(8,464) (9,000) 536 0 (9,000) 0 (9,000)94% 94%Integrated Waste Management Strategy

(7,774) (8,000) 226 (50,000) 42,000 0 (8,000)97% 97%Rehabilitation of Landfill Sites

(123,809) (112,500) (11,309) YTD: Project nearing completion with operation of weighbridge to commence at the start of June in conjunction with community education program before new fee structure at 1 July. EOY: No change.

(150,000) 0 0 (150,000)110% 83%Scn - Weighbridge

(5,600) (5,600) 0 0 (5,600) 0 (5,600)100% 100%Waste Abn - Land Licences/Fees

0 0 0 (180,000) 180,000 0 00% 0%Waste Mdi - Transfer Station

0 0 0 (150,000) 150,000 0 00% 0%Waste Mwa - Weighbridge Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 133

April 2016


(318,900) (396,479) 77,579 YTD: Sheds nearing completion with discussions being held with green waste processor to ensure correct fitout installed. New tip shop to start 1 July. EOY: No change.

(290,337) (156,142) 0 (446,479)80% 71%Waste Scn - Resource Recovery Ctre Expan


Page 134

TARGET

KPI Report

Solid Waste Management

KPI: % of all funded Solid Waste Capital Works within YTD budget

Responsible Officer: Paul Turri

Apr-16 % 90.00 81.00 Working progressing - weighbridge and buildings near completion.



Page 135

TARGET

KPI Report

KPI: % of all funded YTD Solid Waste Capital Works on time

Apr-16 % 90.00 100.00 Rehabilitation of land sites complete. Other projects progressing .



Page 136

TARGET

KPI Report

KPI: Decreased regional regulated area reported waste to landfills (tonnes per annum)

Apr-16 T 5,833.00 4,744.72 Limited out sales for April



Page 137

TARGET

KPI Report

KPI: Increase in volume of kerbside recycling (tonnes per annum)

Apr-16 T 1,396.00 864.93 Limited period of recycling. A large amount directly taken to Waste Facilities during Clean Up Australia

Day during April.



Page 138

TARGET

KPI Report

KPI: Number of substantiated complaints received about no-availability of waste services (per annum)

Apr-16 # 43.00 12.00



Page 139

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget


83,248 83,248 0 245,514 (145,514) 0 100,000100% 83%Depreciation


(83,248) (83,248) 0 (245,514) 145,514 0 (100,000)100% 83%Depreciation

(75,345) (87,197) 11,852 YTD: Lower than expected maintenance required to date. EOY: Request surrender of $10,000.

(98,215) 0 10,000 (88,215)86% 85%Stormwater Drainage Maintenance

(32,801) (32,801) 0 (41,200) 0 0 (41,200)100% 80%Cont to Street Cleaning

0 0 0 0 0 0 00% 0%Abn - Bedford & Kyuga St

(9,953) (10,118) 165 0 (10,118) 0 (10,118)98% 98%Gundy Rd - Strathearn Stormwater

(126,267) (149,882) 23,615 YTD: Works complete awaiting final costings. EOY: No change.(160,000) 10,118 0 (149,882)84% 84%Kingdon St New Reticulation


Page 140

TARGET

KPI Report

Stormwater Management

KPI: % Of YTD Stormwater Capital Works Programs completed on time


Apr-16 % 90.00 100.00 The number of projects planned to be completed YTD was 2. Number of projects completed YTD 2.

Kingdon Street stormwater is now complete.



Page 141


Apr-16 % 90.00 85.00 All Stormwater projects are completed

KPI Report

KPI: % Of YTD Stormwater Capital Works Programs completed within YTD budget


Page 142

TARGET

TARGET

KPI Report

KPI: Number of justified complaints due to drainage overflows received annually


KPI: Percentage of urban stormwater network inspected


Apr-16 # 17.00 7.00 Number of CRMs this month 2 and total number of CRMs completed this month is 0

COMMENT

Apr-16 km 5.00 0.00 No inspections have taken place YTD.


Page 143

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

32,801 32,801 0 41,200 0 0 41,200100% 80%Cont from Stormwater Drainage

(174,733) (150,287) (24,446) YTD: Increased sweeper usage hours required to date. EOY: Request vote for $20,000.

(188,770) 0 (20,000) (208,770)116% 84%Street & Gutter Cleaning


Page 144

TARGET

TARGET

TARGET


UNIT ACTUAL COMMENT

KPI: Percentage of graffiti removed from public assets within 24 hours of reporting

PERIOD PERFORMANCE

Apr-16

Apr-16 % 80.00 80.00 CBD of Scone is swept 3 times a week and CBD of Merriwa swept once a week. All other urban streets are

swept as and when required.

KPI: Percentage of urban roads swept per annum


Apr-16 % 90.00 90.00 Grafitti is removed ASAP when reported through CRM

Apr-16 % 90.00 100.00 All bins are being emptied on the agreed frequency required.

# 1.00 0.00 No justifiable complaints received.

KPI: Number of justifiable complaints concerning the state of street verges, bins, ash trays, seats, posters, graffiti and footpath cleanliness (per annum)


UHSC KPI Report

Street Cleaning

KPI: % of street garbage bins and other bins in public places emptied to the agreed frequency



Page 145

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

2,391,386 2,388,401 2,985 YTD: Pensioner subsidy revenue higher than anticipated to date. EOY: Request vote for $3,000.

2,664,545 59,895 3,000 2,727,440100% 88%Grants

281,796 299,690 (17,894) YTD: Continued decline in return on Council's investments. EOY: Request surrender of $40,000.

451,000 (76,000) (40,000) 335,00094% 84%Interest & Investment Income

9,968,372 9,966,992 1,380 YTD: On budget to date. EOY: No change.9,967,425 9,067 0 9,976,492100% 100%Rates & Charges


0 0 0 (2,000) 0 0 (2,000)0% 0%T-19015.8510.6300 s94 Interest


Page 146

TARGET

KPI Report

Rates, Grants & Interest Revenues

KPI: Current year rates and annual charges collection ratio %


Apr-16 % 76.00 77.29 Actual collection of 2015/16 rates & annual charges in line with anticipated target to date



Page 147

TARGET

TARGET

KPI Report

KPI: No. of interest income distributions per annum


KPI: No. of occasions interest is not invested as per Council policy and Minister's order


Apr-16 # 10.00 10.00 Interest distributed to each fund on a monthly basis

COMMENT

Apr-16 # 0.00 0.00 All investment made in accordance with council policy and ministerial order.


Page 148

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

(109,201) (116,612) 7,411 YTD: Under budget in salaries with split between GM's Unit and Governance to be adjusted. EOY: No change.



0 0 0 (2,000) 2,000 0 00% 0%Cont - Hunter Councils

(2,500) (2,500) 0 (2,500) 0 0 (2,500)100% 100%Cont - Hunter Valley Research Foundation

(27,399) (27,400) 1 (28,000) 600 0 (27,400)100% 100%Cont - Local Government NSW

(6,936) (7,000) 64 (7,000) 0 0 (7,000)99% 99%Cont - Mining Related Councils

(25,005) (19,660) (5,345) YTD: Over budget in printing and other costs to date. EOY: Request vote for $4,000.

(19,000) (3,000) (4,000) (26,000)127% 96%General Expenses

(118,562) (125,902) 7,340 YTD: Under budget in conference fees and travel due to timing issue with plant hire costs less than anticipated. EOY: Request surrender of $4,000.

(184,000) 16,400 4,000 (163,600)94% 72%Mayor & Elected Member Expenses

(5,264) (5,700) 436 (6,000) (1,000) 0 (7,000)92% 75%Meals Entertainment & Other Functions

(1,600) (1,600) 0 (5,000) 3,400 0 (1,600)100% 100%Medical Practitioners Assistance

(17,267) (20,320) 3,053 YTD: Slightly under budget in s356 donations to date. EOY: No change.

(22,000) (2,000) 0 (24,000)85% 72%s356 Contributions Expenses

(60,820) (60,820) 0 (25,000) (40,000) 0 (65,000)100% 94%T-19016.8518.6410 Council Elections


Page 149

TARGET

UHSC KPI Report

Council Services

KPI: Number of justifiable complaints about the non-delivery of the Delivery Program and Operational Plan


Apr-16 # 0.00 0.00 No complaints received



Page 150

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

1,843 750 1,093 YTD: Increased revenue in caravan park licensing fees to date. EOY: No change.

1,000 0 0 1,000246% 184%Other Income

28,221 27,490 731 34,300 0 0 34,300103% 82%Statutory Fees & Charges

117,119 117,203 (84) 119,100 (1,647) 0 117,453100% 100%User Fees & Charges


(28,426) (31,857) 3,431 YTD: Under budget in salaries to date. EOY: No change.(49,528) 10,000 0 (39,528)89% 72%Customer Services

0 0 0 (2,000) 0 0 (2,000)0% 0%Food Handling Course Exp

(761) (1,061) 300 (1,500) 0 0 (1,500)72% 51%General Expenses

(69,919) (74,211) 4,292 YTD: Under budget in salaries to date. EOY: Request surrender of $4,400.

(88,100) 0 4,400 (83,700)94% 84%Health Inspections

(60,440) (71,608) 11,168 YTD: Under budget in salaries and plant hire to date. EOY: Request surrender of $10,000.

(84,629) 0 10,000 (74,629)84% 81%Onsite Sewerage Management


Page 151

TARGET

UHSC KPI Report

Health Services

KPI: Average time taken to respond to Health Complaints (days)


Reporting Officer: Priscilla & Ang

Apr-16 Days 2.00 1.20 There were 7 health complaints in April. Complaints were responded to within timeframes.



Page 152

TARGET

UHSC KPI Report

KPI: Average time taken to respond to OSSMS complaints (days)

Apr-16 Days 2.00 0.70 There were 2 OSSMS complaints in April. They were responded to within timeframes.



Page 153

TARGET

UHSC KPI Report

KPI: Number of health inspections undertaken per annum

Apr-16 # 100.00 93.00 No health inspections were undertaken in the month of April, however 93 inspections have been

undertaken for the year to date which is slightly below the target of 100.



Page 154

TARGET

UHSC KPI Report

KPI: Number of On Site Sewerage Management Systems (OSSMS) inspections undertaken per annum

Apr-16 # 311.00 158.00 OSSMS inspections are below target for April due to staff vacancies.



Page 155

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

3,350 4,250 (900) YTD: One unit vacant for a period of time however both units are now tennanted. EOY: No change.


5,980 5,980 0 7,177 0 0 7,177100% 83%Depreciation

1,919 1,919 0 0 1,919 0 1,919100% 100%F-19016.8519.6421 Low Income Housing


(2,004) (1,910) (94) (1,100) (1,000) 0 (2,100)105% 95%Building Maintenance

(5,980) (5,980) 0 (7,177) 0 0 (7,177)100% 83%Depreciation

(3,161) (3,186) 25 (2,050) (1,200) 0 (3,250)99% 97%Utilities

0 0 0 (2,281) 2,281 0 00% 0%T-19016.8519.6421 Low Income Housing


Page 156

TARGET

UHSC KPI Report

Low Income Housing

KPI: Number of days for maintenance requests to be performed (low income units)


Apr-16 # 10.00 1.00 All request completed within the day,



Page 157


Apr-16 % 98.00 50.00 One Unit occupied, second unit vacant for most of month.

UHSC KPI Report

KPI: Percentage of time tenanted (low income units)


Page 158

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

101,591 91,636 9,955 YTD: Higher than expected revenue from site plots, collumbarium and internment fees to date. EOY: No change


10,629 10,629 0 12,956 (193) 0 12,763100% 83%Depreciation

12,804 12,804 0 11,000 1,804 0 12,804100% 100%F-19016.8519.6420 Cemetery Works

(2,872) (2,577) (295) (7,000) 3,000 0 (4,000)111% 72%Administration Costs


(74,866) (68,454) (6,412) YTD: Higher than expected maintenance required to date. EOY: Request vote for $1,200.

(82,722) (2,600) (1,200) (86,522)109% 87%Cemetery Maintenance

(11,489) (12,410) 921 YTD: Lower than expected costs. EOY: No change.(18,500) 5,000 0 (13,500)93% 85%Cemetery Plaques

(10,629) (10,629) 0 (12,956) 193 0 (12,763)100% 83%Depreciation

(2,142) (3,564) 1,422 YTD: Lower than expected excavation works required to date. EOY: Request surrender of $1,200.

(9,000) 4,600 1,200 (3,200)60% 67%Grave Excavation - Mwa & Mdi

(6,280) (7,375) 1,095 (9,000) 0 0 (9,000)85% 70%Utilities

(10,000) (10,000) 0 0 (10,000) 0 (10,000)100% 100%T-19016.8519.6420 Cemetery Works

(3,694) (3,694) 0 0 (3,694) 0 (3,694)100% 100%Mdi Columbarium

0 0 0 (10,000) 10,000 0 00% 0%Scone Lawn Cemetery Extension


Page 159

April 2016


0 0 0 (3,000) 0 0 (3,000)0% 0%Signage Program

0 0 0 (5,000) 1,890 0 (3,110)0% 0%Tree Planting


Page 160

Public Cemeteries

TARGET

TARGET

KPI Report

KPI: Number of justifiable complaints about cemetery services



COMMENT


KPI: % of plaque proof and quotation obtained with 5 days of customer request

Apr-16 % 100.00 100.00 Plaque protocol adhered to within specified requirement of 5 days.



Page 161

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

28,180 28,180 0 32,739 1,092 0 33,831100% 83%Depreciation


(28,180) (28,180) 0 (32,739) (1,092) 0 (33,831)100% 83%Depreciation

(119,121) (118,582) (539) (150,725) 1,419 0 (149,306)100% 80%Public Amenities Maintenance

(7,002) (7,294) 292 (6,500) (1,419) 0 (7,919)96% 88%Utilities


Page 162

TARGET

TARGET

Apr-16 % 100.00 100.00 All conveniences are maintained to recommended satisfactory condition

KPI: Percentage of time public conveniences are maintained, accessible and safe


UHSC KPI Report

Public Conveniences

KPI: Number of justifiable complaints of unsatisfactory cleanliness of Public Conveniences pa



Apr-16 # 0.00 0.00 There have been no complaints to date.


Page 163

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 42,000 0 0 42,0000% 0%Grants

20,000 20,000 0 20,000 0 0 20,000100% 100%F-19016.8523.6444 Street Lighting

(169,686) (200,154) 30,468 YTD: Electricity costs continue to be lower than anticpated however awaiting costings from some late invoices. EOY: Request surrender of $10,000.

(311,000) 43,000 10,000 (258,000)85% 66%Utilities

(5,922) (10,000) 4,078 YTD: Design works ongoing. EOY: No change.0 (20,000) 0 (20,000)59% 30%Liverpool & Main Sts Pedestrian Lights

0 0 0 (20,000) 20,000 0 00% 0%Street & Public Lighting Capital Works


Page 164

TARGET

TARGET


KPI Report

Street Lighting

KPI: Number of days taken to liaise with Electricity Authority on maintenance of unserviceable street lights


KPI: Number of justifiable complaints received on street lighting per annum

Apr-16 # 4.00 0.00 No justifiable complaints received.


Apr-16 Days 5.00 0.00 No issues raised with street lighting YTD


Page 165

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

85,833 83,993 1,840 YTD: Increased level of Section 94A contributions received to date. EOY: No change.

132,500 (27,217) 0 105,283102% 82%Contributions

16,539 20,000 (3,461) YTD: Under budget in grant payments for Aberdeen Flood Risk Management Study and Plan. EOY: No change at present.

28,000 0 0 28,00083% 59%Grants

1,111 4,160 (3,049) YTD: Lower than anticipated sundry income received to date. EOY: No change.

5,000 0 0 5,00027% 22%Other Income

159,369 168,400 (9,031) YTD: Under budget in application fees due to building downturn to date. EOY: Request surrender of $8,000.

238,300 (30,000) (8,000) 200,30095% 80%Statutory Fees & Charges


6,676 6,676 0 10,000 (3,324) 0 6,676100% 100%F-19015.8511.6530 Floodplain Management

3,324 3,324 0 0 3,324 0 3,324100% 100%F-19016.8519.6417 Floodplain Mgt

64,600 64,600 0 55,000 9,600 0 64,600100% 100%F-19016.8519.6491 TOWN PLANNING PROJECTS

(31,663) (30,000) (1,663) YTD: Risk Management Study and Plan has now been finalised. EOY: No change.

(30,000) 0 0 (30,000)106% 106%Abn Flood Risk Mgt Study & Plan


(10,500) (9,600) (900) 0 (9,600) 0 (9,600)109% 109%Application Tracking Project

(96,561) (92,407) (4,154) YTD: Over budget in salaries to date. EOY: No change.(109,607) 0 0 (109,607)104% 88%Customer Services

0 0 0 (12,500) 12,500 0 00% 0%Growth Strategies

(15,085) (12,500) (2,585) YTD: Over budget in consultant fees to date with further invoices to be received. EOY: Request vote for $2,000.

(15,000) 0 (2,000) (17,000)121% 89%Heritage Advisor

(15,586) (25,000) 9,414 YTD: Under budget in consultant fees at this stage. EOY: No change.

(12,500) (12,500) 0 (25,000)62% 62%Land Use Strategy Review

(2,082) (6,750) 4,668 YTD: Under budget in heritage contributions at this stage. Awaiting requests for claims. EOY: No change.

(9,000) 0 0 (9,000)31% 23%Local Heritage


Page 166

April 2016


(218,376) (222,576) 4,200 YTD: Under budget in salaries, consultant fees and advertising costs to date. EOY: No change.

(293,204) 30,000 0 (263,204)98% 83%Planning

(12,267) (30,000) 17,733 YTD: Review of Section 94 Plan nearing completion with costs lower than anticipated. EOY: Request surrender of $10,000.

(30,000) 0 10,000 (20,000)41% 61%Review Sect 94 Plan

0 0 0 (5,000) 5,000 0 00% 0%T - 19015.8510.6539 Moobi Rd Cycleway

(334) (334) 0 (2,000) 1,336 0 (664)100% 50%T-19015.8510.6302 s94 RFS Mdi

(830) (830) 0 (1,000) 0 0 (1,000)100% 83%T-19015.8510.6303 s94 RFS Mwa

(500) (500) 0 (3,000) 2,000 0 (1,000)100% 50%T-19015.8510.6304 s94 Open Space Mdi

(73,440) (73,440) 0 (80,000) (6,800) 0 (86,800)100% 85%T-19015.8510.6305 s94A Contributions

(1,670) (1,670) 0 (2,000) 0 0 (2,000)100% 84%T-19015.8510.6306 s94 R&C Mwa

(1,139) (1,139) 0 (3,000) 1,361 0 (1,639)100% 69%T-19015.8510.6307 s94 Open Space Mwa

(4,998) (4,998) 0 (30,000) 19,992 0 (10,008)100% 50%T-19015.8510.6308 s94 R&C Scn

(1,082) (1,082) 0 (6,500) 4,328 0 (2,172)100% 50%T-19015.8510.6309 s94 Open Space Scn


Page 167

TARGET

UHSC KPI Report

Town Planning

KPI: Average 149 Certificate processing time (days)


Reporting Officer: Priscilla & Ang

Apr-16 Days 5.00 7.00 149 processing times are slightly above target for April due to an increase in applications.



Page 168

TARGET

UHSC KPI Report

KPI: Average time taken to determine development applications

Apr-16 Days 40.00 43.00 Average time taken to determine development applications is slightly above target for April.



Page 169

TARGET

UHSC KPI Report

KPI: Number of Development Applications lodged per annum

Apr-16 # 166.00 152.00 The number of development applications received in April is above target.



Page 170

TARGET

UHSC KPI Report

KPI: Percentage DA's approved in 40 day statutory period

Apr-16 % 80.00 74.90 Percentage of DA's approved in statutory period is below target for April.



Page 171

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

384 561 (177) 750 0 0 75068% 51%Other Income

109,774 116,610 (6,836) YTD: Under budget in Construction Certificate and inspection fees to date primarily due to the building downturn. EOY: Request surrender of $5,000.

188,000 (40,000) (5,000) 143,00094% 77%Statutory Fees & Charges

2,502 3,750 (1,248) YTD: Under budget in sundry charges to date. EOY: No change.



(165,448) (170,692) 5,244 YTD: Under budget in salaries to date which partly offsets the decline in revenue. EOY: Request surrender of $5,000.

(236,755) 28,000 5,000 (203,755)97% 81%Building Services

(63,192) (64,447) 1,255 YTD: Under budget in salaries to date. EOY: No change.(83,320) 6,000 0 (77,320)98% 82%Customer Services


Page 172

TARGET

UHSC KPI Report

Building Control

KPI: Average time taken to process construction certificates (days)


Apr-16 Days 14.00 14.00 Average time taken to process construction certificate applications for April is on target.



Page 173

TARGET

TARGET

The number of construction certificate applications lodged is below anticipated for April.


COMMENT

UHSC KPI Report

KPI: Number of constructon certificates lodged per annum

Apr-16 # 166.00 101.00

KPI: Percentage of building inspections undertaken within 48 hours of request

Apr-16 % 90.00 100.00 All building inspections YTD undertaken within target time frame.



Page 174

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

37,710 37,710 0 44,439 828 0 45,267100% 83%Depreciation

270,136 294,778 (24,642) YTD: Lower than expected gravel required from the pits to date. EOY: No change.

610,000 (233,472) 0 376,52892% 72%Quarry Revenue


(37,710) (37,710) 0 (44,439) (828) 0 (45,267)100% 83%Depreciation

(227,715) (214,021) (13,694) YTD: Costs incurred for winning gravel have been higher than anticipated. EOY: No change.

(437,138) 194,066 0 (243,072)106% 94%Quarry Operations

(4,770) (4,594) (176) (4,000) (594) 0 (4,594)104% 104%Utilities

(49,980) (49,980) 0 (60,000) 0 0 (60,000)100% 83%Cont to Rds Maintenance

(26,900) (26,900) 0 (32,292) 0 0 (32,292)100% 83%T-19016.8520.6422 Gravel Pit Rehab

(2,315) 25,500 (27,815) YTD: Investigation are continuing to be ongoing. EOY: No change.

(50,000) 40,000 0 (10,000)(9)% 23%Gravel Exploration


Page 175

TARGET

KPI Report

Quarry Operations

KPI: Tonnes of material produced to service Councils needs sourced from local gravel pits


Apr-16 T 41,666.70 41,852.70 Gravel has been extracted from Cuan, Blacks, Eulalia, Cowans, and Mitchell's



Page 176

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

32,225 20,575 11,650 YTD: Over budget in companion animal registrations and animal infringements and fines to date. EOY: Request vote for $10,000

26,400 0 10,000 36,400157% 89%Animal Control Revenue

7,200 7,200 0 0 7,200 0 7,200100% 100%Grants

3,820 3,820 0 4,587 0 0 4,587100% 83%Depreciation


(110,447) (100,977) (9,470) YTD: Over budget in salaries and wages to date. EOY: Request vote for $10,000.

(120,529) 0 (10,000) (130,529)109% 85%Animal Control


(3,820) (3,820) 0 (4,587) 0 0 (4,587)100% 83%Depreciation

(110) (4,200) 4,090 YTD: Under budget to date with payments for program partner being finalised. EOY: No change.

0 (7,200) 0 (7,200)3% 2%Responsible Pet Ownership

(3,646) (3,650) 4 (3,800) 0 0 (3,800)100% 96%Utilities


Page 177

TARGET

UHSC KPI Report

Animal Control

KPI: % of Customer complaints/enquiries for Animal Control responded to within 24 hours


Apr-16 % 90.00 96.50 There were 19 customer complaints for animal control all were responded to within time frames.



Page 178

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 1.00 0.90 There were 2 urgent complaints for animal control in April which were responded to within timeframes.

UHSC KPI Report

KPI: Average time taken to respond to more serious and/or urgent complaints (hours) for Animal Control



Page 179

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 124.00 180.00 Number of companion animal customer requests investigated are above anticipated for April.

UHSC KPI Report

KPI: Number of companion animal customers requests investigated



Page 180

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 125.00 98.00 Number of companion animals impounded is below anticipated for April.

UHSC KPI Report

KPI: Number of companion animals impounded



Page 181

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 50.00 42.00 Number of customer complaints are above anticipated for April.

UHSC KPI Report

KPI: Number of other customer requests investigated including straying stock



Page 182

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 % 80.00 68.70 There were (6) companion animals impounded during April. Five (5) have been released re-homed.

UHSC KPI Report

KPI: Percentage of impounded animals released or re-homed



Page 183

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

12,383 7,600 4,783 YTD: Timing issue with balance of revenue received early May. EOY: No change.

9,500 6,000 0 15,500163% 80%User Fees & Charges

26,887 26,887 0 31,945 333 0 32,278100% 83%Depreciation

(7,125) (9,684) 2,559 YTD: Under budget on salaries and plant costs to date. EOY: Request surrender of $2,000



(1,773) (6,280) 4,507 YTD: Lower than anticipated maintenance requirements to date. EOY: Request surrender of $3,000.

(8,750) 1,000 3,000 (4,750)28% 37%Building Maintenance

(1,214) (900) (314) 0 (1,000) 0 (1,000)135% 121%Cleaning Costs

(24,366) (24,366) 0 (21,400) (2,966) 0 (24,366)100% 100%Contributions-State Emergency Fund

(26,887) (26,887) 0 (31,945) (333) 0 (32,278)100% 83%Depreciation

(5,739) (7,270) 1,531 YTD: Under budget in lease fees to date. EOY: Request surrender of $1,000.


(22,278) (22,042) (236) (30,150) 4,605 0 (25,545)101% 87%Utilities


Page 184

TARGET

KPI Report

Emergency Services

KPI: No. of times the requirements of the service agreement with SES for buildings and facilities not met


Apr-16 # 0.00 0.00 No non compliances.



Page 185

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 60,000 (5,000) 0 55,0000% 0%Grants

300,234 300,000 234 YTD: Reimbursement for additional Killoe shed costs. EOY: Request vote for $1,964.

300,000 2,187 1,964 304,151100% 99%Reimbursements

25,099 25,099 0 28,365 1,763 0 30,128100% 83%Depreciation

9,172 9,172 0 0 9,172 0 9,172100% 100%F-19015.8510.6303 RFS Mwa

(5,569) (3,840) (1,729) YTD: Slightly over budget in salaries to date with allocations to be reviewed. EOY: No change at preent.



(5,272) (4,700) (572) (9,600) 2,500 0 (7,100)112% 74%Building Maintenance

(388,723) (389,000) 277 (370,000) (19,000) 0 (389,000)100% 100%Contributions - RFS

(64,969) (64,969) 0 (64,500) (469) 0 (64,969)100% 100%Contributions-NSW FB

(25,099) (25,099) 0 (28,365) (1,763) 0 (30,128)100% 83%Depreciation

(6,756) (4,990) (1,766) YTD: Over budget in telephone charges to date. EOY: Request vote for $1,000.

(6,000) 0 (1,000) (7,000)135% 97%General Expenses

(2,046) (34,000) 31,954 YTD: Works behind schedule with commencement expected in May. EOY: No change.

(55,000) 21,000 0 (34,000)6% 6%Hazard Reduction

(967) (2,000) 1,033 YTD: Lower than anticipated maintenance required to date. EOY: Request surrender of $1,000.

(2,000) 0 1,000 (1,000)48% 97%Maintenance-Pumps

(6,853) (7,000) 147 (5,000) (2,500) 0 (7,500)98% 91%Maintenance-Radios

(6,500) (6,500) 0 (6,500) 0 0 (6,500)100% 100%RFS Shed Insurance

(54,695) (46,000) (8,695) YTD: Over budget with higher levels of maintenance work required on RFS vehicles. EOY: Request vote for $9,000.

(47,000) 0 (9,000) (56,000)119% 98%RFS Vehicle Maintenance


Page 186

April 2016


(13,928) (12,564) (1,364) YTD: Over budget in electricity costs to date. EOY: No change.(8,000) (6,570) 0 (14,570)111% 96%Utilities

(1,195) (1,400) 205 (1,400) 0 0 (1,400)85% 85%Vehicles Insurance

(167) 0 (167) 0 0 0 00% 0%Ellerston Shed

0 0 0 (5,000) 5,000 0 00% 0%Gummun RFS Shed

(4,151) (2,187) (1,964) YTD: Additional costs incurred on shed. EOY: Request vote for $1,964.

0 (2,187) (1,964) (4,151)190% 100%Killoe Shed


Page 187

TARGET

TARGET


KPI Report

Fire Service Levy & Fire Protection

KPI: No. of times plant maintenance services provided to RFS for fee for service and requirements not met


KPI: No. of times the agreed requirements for buildings and facilities maintenance not met





Page 188

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

18,705 19,410 (705) 23,400 0 0 23,40096% 80%LG Regulation Enforcement Revenue


(21,306) (21,604) 298 (25,533) 0 0 (25,533)99% 83%Customer Services

(5,279) (4,375) (904) (2,500) (2,500) 0 (5,000)121% 106%General Expenses

(32,692) (30,370) (2,322) YTD: Over budget in salaries and wages to date. EOY: No change.

(36,464) 0 0 (36,464)108% 90%Nuisance & Health

(21,716) (21,974) 258 (36,243) 8,500 0 (27,743)99% 78%Private Swimming Pool Regulations


Page 189

TARGET

UHSC KPI Report

LG Regulation Enforcement

KPI: % of customer complaints/ inquiries for Local Government Enforcement provided within 48 hours


Apr-16 % 90.00 100.00 There were 5 customer complaints/inquiries for Local Government Enforcement. All of the complaints

were responded to within time frames.



Page 190

TARGETPERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 1.00 0.00 There were no urgent complaints for Local Government Enforcement for April.

UHSC KPI Report

KPI: Average time taken to respond to more serious and/or urgent complaints (hours) for Local Government Enforcement


Page 191

TARGET

TARGET

KPI: Number of reasonably significant, formal complaints concerning the service levels for Local Government Enforcement provided or action taken


Apr-16 # 100.00 137.00 Swimming pool inspections are slightly below target for April.

Apr-16 # 4.00 0.00 No justifiable complaints YTD.

UHSC KPI Report

KPI: Number of inspections of private swimming pools (per annum)



Page 192

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 6,000 (6,000) 0 00% 0%Contributions

8,229 10,420 (2,191) YTD: Slightly under budget in hall hire revenue to date. EOY: No change.


105,450 105,450 0 122,780 3,804 0 126,584100% 83%Depreciation


(12,646) (12,383) (263) (17,770) 2,267 0 (15,503)102% 82%Community Centres

(105,450) (105,450) 0 (122,780) (3,804) 0 (126,584)100% 83%Depreciation

(2,709) (2,125) (584) (6,000) 3,000 0 (3,000)127% 90%Old Crt Theatre Building Maintenance

(25,941) (26,629) 688 (35,000) 3,000 0 (32,000)97% 81%Public Halls

0 0 0 (10,000) 0 0 (10,000)0% 0%Rural Public Halls Grants Program

(54,495) (51,910) (2,585) YTD: Over budget mainly on water usage charges to date. Cost to be monitored. EOY: No change at present.

(50,000) (4,000) 0 (54,000)105% 101%Utilities

0 (5,000) 5,000 YTD: Waiting for staff availability to carryout works. EOY: No change.

(5,000) 0 0 (5,000)0% 0%Mdi RSL Hall - Ongoing Upgrade

0 (10,000) 10,000 YTD: Delayed due to availability of contractor. EOY: No change.

(10,000) 0 0 (10,000)0% 0%Mdi RSL Hall - Painting

0 (13,920) 13,920 YTD: Contractor engaged to commence during May. EOY: No change.

(10,000) (3,920) 0 (13,920)0% 0%Mwa School of Arts - Painting

(427) (347) (80) YTD: Works completed. EOY: Request vote for $87.(2,000) 1,653 (80) (427)123% 100%Replace Furniture & Equip

(2,068) (1,500) (568) YTD: Works completed. EOY: Request vote for $568.(1,500) 0 (568) (2,068)138% 100%Rpl Stove Snr Citz Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 193

April 2016



Page 194

TARGET

UHSC KPI Report

Community Centres & Halls

KPI: Number of bookings per annum (halls)


Apr-16 # 500.00 663.00 Bookings over target for year, but slightly down on previous month.



Page 195

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

36,500 36,500 0 28,000 8,500 0 36,500100% 100%Contributions

3,000 2,500 500 YTD: CASP grant funding higher than anticipated. EOY: Request vote for $500.

2,500 0 500 3,000120% 100%Grants

2,422 1,267 1,155 YTD: Additional sale of equipment from Music camp. EOY: Request vote for $932.

1,650 (383) 932 2,1991,964% 100%Other Income

15,905 26,750 (10,845) YTD: Revenue from Music Camp lower than anticipated. EOY: Request surrender of $10,800.

26,750 0 (10,800) 15,95059% 100%User Fees & Charges

2,340 2,340 0 2,340 0 9,868 12,208100% 19%F-19015.8513.6560 Kia Ora Music Camp


(16,472) (22,000) 5,528 YTD: Under budget with lower than anticipated costs for the event. EOY: Request surrender of $5,000.

(22,000) 0 5,000 (17,000)75% 97%Australia Day

(36,479) (34,267) (2,212) YTD: New CASP Womens Welding program undertaken with funding. EOY: Request vote for $3,500.

(41,700) 4,383 (3,500) (40,817)106% 89%Community Programs & Events

0 125 (125) (4,000) 0 0 (4,000)0% 0%Cultural Plan Development

(21,898) (21,330) (568) (21,330) 0 0 (21,330)103% 103%Grants / Donations Paid

(51,506) (59,840) 8,334 YTD: Under budget to date with costings currently being finalised for Music Camp. EOY: No change at present.

(57,140) (8,500) 0 (65,640)86% 78%Kia Ora Music Camp

(582) (675) 93 (900) 0 0 (900)86% 65%Utilities


Page 196

TARGET

UHSC KPI Report

Cultural Services

KPI: Number of cultural community activities facilitated annually


Apr-16 # 4.00 17.00 Two Collector's Roadshow events in Murrurundi and Merriwa and a Women's Welding Course at Gundy.

Well above targets for year.



Page 197

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 12,000 (12,000) 0 00% 0%Grants

24,160 24,160 0 29,006 0 0 29,006100% 83%Depreciation


(7,745) (10,090) 2,345 YTD: Lower than anticipated maintenance required to date. EOY: No change.

(8,000) (2,430) 0 (10,430)77% 74%Building Maintenance

(24,160) (24,160) 0 (29,006) 0 0 (29,006)100% 83%Depreciation

(1,601) (1,670) 69 (1,800) 0 0 (1,800)96% 89%General Expenses

(5,690) (5,690) 0 (20,120) 14,430 0 (5,690)100% 100%Museum Advisor Program

(3,032) (3,320) 288 (3,700) 0 0 (3,700)91% 82%Utilities


Page 198

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 600 (600) 600 0 0 6000% 0%Contributions

7,176 7,555 (379) 2,225 5,330 0 7,55595% 95%Grants

44,620 44,620 0 53,568 0 0 53,568100% 83%F-19016.8522.6431-Childrens Sports Prom

(49,553) (45,801) (3,752) YTD: Over budget in salaries to date with staff leave to be taken next month. EOY: No change.


(2,015) (2,525) 510 YTD: Project complete. EOY: Request surrender of $500.(2,525) 0 500 (2,025)80% 99%Bike Week Expenses

(336) (2,330) 1,994 YTD: Program commencing in May. EOY: No change.0 (5,330) 0 (5,330)14% 6%Disability Grant Expenses


Page 199

TARGET

UHSC KPI Report

Other Sport & Recreation

KPI: Number of Sports Development and Participation Programs undertaken


Apr-16 # 21.00 35.00 Seniors week aqua aerobics, heartmoves, running group, athletics coaching. Well over target for year.



Page 200


Apr-16 # 5.00 24.00 Gymnastics with St Joseph School, Scone High School athletics carnival

UHSC KPI Report

KPI: Number of initiatives undertaken with Schools to encourage sports participation


Page 201


Apr-16 # 80.00 26.00 Activities undertaken higher than target for month, but well under for year. Target needs to be

reviewed in 2017 for practicality.

UHSC KPI Report

KPI: Number of Sports Activity Days conducted in School Holidays


Page 202

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

66,660 66,600 60 0 66,600 0 66,600100% 100%Capital Grants Received

76,547 76,547 0 93,748 (1,851) 0 91,897100% 83%Depreciation

20,000 20,000 0 20,000 0 0 20,000100% 100%F-19016.8522.6476 Parks&Gardens C/o Work

(16,597) (15,834) (763) (12,350) (5,000) 0 (17,350)105% 96%Administration Costs


(76,547) (76,547) 0 (93,748) 1,851 0 (91,897)100% 83%Depreciation

(297,044) (295,890) (1,154) YTD: Over budget in plant costs to date. EOY: No change.(390,500) 15,000 0 (375,500)100% 79%Passive Parks & Reserves

(50,393) (56,523) 6,130 YTD: Lower than expected maintenance to date. EOY: No change.

(71,000) 0 0 (71,000)89% 71%Tree Maintenance/Management

(60,393) (55,250) (5,143) YTD: Higher than expected water usage costs to date. EOY: No change.

(57,000) (10,000) 0 (67,000)109% 90%Utilities

(10,090) (10,090) 0 (20,000) 9,910 0 (10,090)100% 100%Mdi - Wilson Park Shade

(9,887) 0 (9,887) YTD: Works commenced ealier than anticipated. EOY: No change.

0 (66,600) 0 (66,600)0% 15%Paradise Park Toilet

(10,701) (22,250) 11,549 YTD: Works are ongoing, EOY: No change.(64,000) 0 0 (64,000)48% 17%Playground Equipment upgrade


Page 203

TARGET

KPI Report

Parks & Gardens

KPI: % Of Parks & Gardens YTD Capital Works Programs completed on time


Apr-16 % 0.00 33.00 Playground equipment upgrade has been delayed due to programming and materials now ordered.

Paradise park toilet block works have commenced.



Page 204


Apr-16 % 90.00 95.00 Playground equipment upgrade has been delayed due to programming and materials now ordered.

KPI Report

KPI: % Of Parks & Gardens YTD Capital Works Programs completed within YTD budget


Page 205

TARGET

TARGET

KPI Report

KPI: Number of justifiable complaints of unsatisfactory ground condition per annum for Parks & Gardens


KPI: Percentage of passive parks rated as satisfactory


Apr-16 # 100.00 114.00 Number of CRMs this month 14 and total number of CRMs completed YTD is 13

COMMENT

Apr-16 % 90.00 90.00 Passive parks are noted as satisfactory to recommended level


Page 206

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

75,740 75,740 0 78,000 (2,260) 0 75,740100% 100%Grants

4,640 4,532 108 0 5,532 0 5,532102% 84%Other Income


64,701 64,701 0 110,709 (33,023) 0 77,686100% 83%Depreciation

16,495 16,495 0 0 16,495 0 16,495100% 100%F-19015.8511.6505 Library Local Priority

0 0 0 70,000 (70,000) 0 00% 0%F-19015.8511.6575 Mwa Library Redevelop.

(215,375) (210,216) (5,159) YTD: Over budget in salaries and wages to date. EOY: No change.



(35,272) (31,155) (4,117) YTD: Over budget due to additional maintenance works required during year. EOY: Request vote for $3,000.

(13,700) (20,000) (3,000) (36,700)113% 96%Building Maintenance

(19,676) (20,214) 538 (24,200) 0 0 (24,200)97% 81%Cleaning Costs

(64,701) (64,701) 0 (110,709) 33,023 0 (77,686)100% 83%Depreciation

(127,678) (124,587) (3,091) YTD: Slightly over budget across a number of various costs to date. EOY: No change.


(13,342) (19,824) 6,482 YTD: Under budget to date with additional resources being ordered and wages to be reassigned for library survey conducted. EOY: No change.

(15,600) (5,424) 0 (21,024)67% 63%Local Priority Works

(32,500) (32,500) 0 (77,970) 11,136 0 (66,834)100% 49%Regional Library Contribution


(38,250) 10,619 0 (27,631)94% 83%Utilities


Page 207

April 2016


(7,134) (7,134) 0 (8,000) 866 0 (7,134)100% 100%Abn - Library Upgrade

(4,738) (4,738) 0 0 (4,738) 0 (4,738)100% 100%Container

0 0 0 (5,000) 5,000 0 00% 0%Improved Technology Platform

(9,306) (20,000) 10,694 YTD: Works commenced and ongoing. EOY: No change.(90,000) 70,000 0 (20,000)47% 47%Redevelopment Mwa Library


Page 208

TARGET

KPI Report

Public Libraries

KPI: Loans per capita


Apr-16 # 0.28 0.31 Above target for month.



Page 209


Apr-16 # 39,500.00 41,459.00 Circulating items consistent YTD but currently higher than original target

KPI Report

KPI: Number of circulating items


Page 210


Apr-16 # 3,600.00 3,616.00 Membership review has reduced members this month, but still above target for month and year to

date.

KPI Report

KPI: Number of Library members


Page 211


Apr-16 # 37,500.00 37,351.00 Significant increase in loans this month, with number above target for month and just below target for

year to date.

KPI Report

KPI: Number of loans per annum


Page 212


Apr-16 # 48,083.30 52,079.00 Visits above target for month and YTD target.

KPI Report

KPI: Number of visits per annum


Page 213


Apr-16 $ 15.10 14.87 Operating cost per library loan is currently in line with expectations

KPI Report

KPI: Operating cost per loan


Page 214


Apr-16 $ 3.98 2.73 Under budget for current month, but on target for year to date.

KPI Report

KPI: Operating cost per capita


Page 215

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

6,000 6,000 0 0 6,000 0 6,000100% 100%Contributions

250,800 250,800 0 1,550,000 (1,269,200) 0 280,800100% 89%Grants

54,575 50,885 3,690 YTD: Licence fee received from ARTC for Land use at Elizabeth Park. EOY: No change at present.


7,515 14,500 (6,985) YTD: Lower than expected usage of stalls to date. EOY: No change.

44,000 (7,000) 0 37,00052% 20%White Park Horse Stalls Revenue

243,918 243,918 0 291,932 886 0 292,818100% 83%Depreciation

10,000 10,000 0 0 10,000 0 10,000100% 100%F-19015.8510.6306 s94 R&C Mwa

7,000 7,000 0 7,000 0 0 7,000100% 100%F-19015.8510.6308 s94 R&C Scn

33,109 33,109 0 20,000 13,109 0 33,109100% 100%F-19015.8511.6341 Mwa Showground Upgrade

26,478 26,478 0 0 26,478 0 26,478100% 100%F-19015.8511.6578 Mwa Oval Toilets

49,955 49,955 0 0 49,955 0 49,955100% 100%F-19015.8511.6579 Jefferson Park Reserve

30,964 30,964 0 0 30,964 0 30,964100% 100%F-19015.8511.6580 Aberdeen Sports Hub

23,252 23,252 0 0 23,252 0 23,252100% 100%F-19016.8522.6428 Mwa Oval Toilets

0 0 0 300,000 (300,000) 0 00% 0%F-19016.8522.6467 Property Disposal

26,488 26,488 0 0 26,488 0 26,488100% 100%F-19016.8522.6476 Parks&Gardens C/o Work

(5,565) (11,793) 6,228 YTD: Under budget in salaries and wages to date. EOY: Request surrender to $4,270.



(243,918) (243,918) 0 (291,932) (886) 0 (292,818)100% 83%Depreciation


Page 216

April 2016


(9,657) (13,250) 3,593 YTD: Lower than anticipated requirements for mobile amenties to date. EOY: No change.

(23,000) 0 0 (23,000)73% 42%Mobile Amenities

(411,737) (387,376) (24,361) YTD: Higher than expected maintenance to date with additonal plant hire and contractors required. EOY: No change.

(532,400) 45,495 0 (486,905)106% 85%Sporting Grounds


(198,786) (12,850) 0 (211,636)96% 85%Utilities

(25,121) (33,464) 8,343 YTD: Under budget to date with invoices for additional works to horse boxes to be received. EOY: No change.

(48,310) 7,000 0 (41,310)75% 61%White Park Horse Stalls

(43,150) (43,150) 0 (51,800) 0 0 (51,800)100% 83%T-19016.8522.6431 Childrens Sports Prom

(132,486) (131,930) (556) 0 (131,930) 0 (131,930)100% 100%Aberdeen Sports Hub

0 (12,150) 12,150 YTD: Works commenced slightly behind schedule. EOY: No change.

0 (12,150) 0 (12,150)0% 0%Abn Sports Hub Shade Sail

(5,174) (5,000) (174) 0 (5,000) 0 (5,000)103% 103%Basketball 1/2 Court

(77,362) (77,362) 0 0 (77,362) 0 (77,362)100% 100%Jefferson Park Reserve

(77,435) (74,730) (2,705) YTD: Works completed slightly over budget. EOY: Request vote for $4,270.

0 (74,730) (4,270) (79,000)104% 98%Mwa Oval Toilet

(30,970) (33,109) 2,139 YTD: Works commenced and on schedule. EOY: No change.(20,000) (163,109) 0 (183,109)94% 17%Mwa Showground Upgrade

0 0 0 (8,000) 0 0 (8,000)0% 0%Mwa Tennis Courts Upgrade

0 0 0 (7,000) 0 0 (7,000)0% 0%Scn Basketball Stadium - Toilet Upgrade

(28,679) (30,000) 1,321 YTD: Course design works finalised. EOY: No change.0 (30,000) 0 (30,000)96% 96%Scone Golf Course Re-design

(26,347) (31,044) 4,697 YTD: Preliminary works for the development progressing. EOY: No change.

(1,850,000) 1,818,956 0 (31,044)85% 85%White Park Development


Page 217

TARGET

KPI Report

Sporting Grounds & Venues

KPI: % Of Sporting Grounds YTD Capital Works Programs completed on time





Page 218



KPI Report

KPI: % Of Sporting Grounds YTD maintenance and Capital Works Programs completed within budget


Page 219

TARGET

TARGET

KPI Report

KPI: Percentage of YTD playing surfaces rated as satisfactory


KPI: Number of justifiable complaints of unsatisfactory ground condition per annum for Sporting Grounds


Apr-16 % 90.00 90.00 Playing surfaces are noted as satisfactory to recommended level

COMMENT

Apr-16 # 0.00 0.00 Numbers are included in Parks.


Page 220

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 30,000 (30,000) 0 00% 0%Capital Grants Received


152,533 152,533 0 182,312 795 0 183,107100% 83%Depreciation

2,000 2,000 0 2,000 0 0 2,000100% 100%F-19015.8510.6304 s94 Open Space Mdi

54,280 54,280 0 66,000 (700) 0 65,300100% 83%F-19015.8510.6305 s94A Contributions

6,730 6,730 0 8,500 (350) 0 8,150100% 83%F-19015.8510.6307 s94 Open Space Mwa

24,000 24,000 0 24,000 0 0 24,000100% 100%F-19015.8511.6576 Mdi Pool Shade Cover

13,830 13,830 0 16,600 0 0 16,600100% 83%F-19016.8522.6464 Swimming Pool C/o Work


(152,533) (152,533) 0 (182,312) (795) 0 (183,107)100% 83%Depreciation

(13,600) (24,920) 11,320 YTD: Under budget to date with only minor end of year maintenance required to be completed. EOY: Request surrender of $5,000.

(80,000) 55,000 5,000 (20,000)55% 68%Mdi Maintenance

(40,646) (30,420) (10,226) YTD: Over budget in wages to date with allocations to be reviewed for possible adjustments. EOY: Request vote for $4,390.

(105,500) 75,000 (4,390) (34,890)134% 116%Mwa Maintenance

(204,156) (204,000) (156) 0 (204,000) 0 (204,000)100% 100%Operating Costs

(12,026) (20,019) 7,993 YTD: Under budget to date with end of year maintenance to be completed. EOY: No change.

(101,700) 81,011 0 (20,689)60% 58%Scn Maintenance

(65,813) (65,125) (688) (76,000) 0 0 (76,000)101% 87%Utilities


Page 221

April 2016


(26,600) (26,600) 0 0 (26,600) 0 (26,600)100% 100%T-19016.8522.6464 Pools C/o Works

(9,450) (9,450) 0 (10,500) 1,050 0 (9,450)100% 100%Defibrillators

(43,641) (50,000) 6,359 YTD: Works complete with final costings to be received. EOY: No change.

(50,000) 0 0 (50,000)87% 87%Mdi - Shade Cover 25m pool

0 0 0 (26,600) 26,600 0 00% 0%Mdi - Tile replacement & pool painting

0 0 0 YTD: Upgrade is planned for May but will be funded from the IT budget. EOY: Request surrender of $4,390,

(5,000) 610 4,390 00% 0%Mwa - Security Upg incl Cameras

0 0 0 (5,000) 5,000 0 00% 0%New Chlorine Pump

(37,011) (37,011) 0 (30,000) (7,011) 0 (37,011)100% 100%Re Fibreglass Pool

0 0 0 (15,000) 0 0 (15,000)0% 0%Renew Roof over Kiosk

0 0 0 (30,000) 30,000 0 00% 0%Renew Solar Heating System

0 0 0 (10,000) 0 0 (10,000)0% 0%Scn - Valve Replacement in Plantroom

(5,610) (5,610) 0 0 (5,610) 0 (5,610)100% 100%Scourer/Aeration pump


Page 222

Swimming Pools


Apr-16 # 14,000.00 11,817.00 Pool Season is complete

KPI Report

KPI: Number of entries to swimming pools - Non Season ticket holders



Page 223



KPI Report

KPI: Number of entries to swimming pools - School Sports days



Page 224



KPI Report

KPI: Number of entries to swimming pools - Season ticket holders



Page 225

TARGET

TARGET

KPI Report

KPI: Undertake a user satisfaction survey at each pool by 31 March 2016



Apr-16 # 3.00 0.00 User satisfaction survey has be deferred until next year.

Apr-16 Days 0.00 0.00 No issues reported this month


KPI: Days lost due to water quality standards not being met (Swimming Pools)


Page 226

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 850,000 (850,000) 0 00% 0%Grants

56,544 54,307 2,237 YTD: Slightly ahead of budget in landing fees to date. EOY: Request vote for $2,000.

62,000 413 2,000 64,413104% 88%User Fees & Charges

136,699 136,699 0 167,848 (3,745) 0 164,103100% 83%Depreciation

10,499 10,499 0 0 10,499 0 10,499100% 100%F-19016.8523.6439 Airport, Scn

0 0 0 300,000 (300,000) 0 00% 0%Loan Funding Received

(19,366) (17,802) (1,564) YTD: Slightly over budget in advertising costs to date. EOY: No change.



(41,467) (43,030) 1,563 YTD: Lower than anticipated facility maintenance required to date. EOY: No change.

(10,000) (43,842) 0 (53,842)96% 77%Aerodrome Facility Maintenance

0 0 0 (18,500) 18,500 0 00% 0%Building Maintenance

0 0 0 (2,600) 2,600 0 00% 0%Cleaning Costs

(136,699) (136,699) 0 (167,848) 3,745 0 (164,103)100% 83%Depreciation

0 0 0 (9,300) 9,300 0 00% 0%General Expenses

0 0 0 (21,700) 21,700 0 00% 0%Grounds Maintenance

(31,541) (31,540) (1) (37,499) 0 0 (37,499)100% 84%Loan - Aerodrome

(47,009) (48,972) 1,963 YTD: Slightly under budget in contractor fees to date. EOY: Request surrender of $1,000.

0 (59,332) 1,000 (58,332)96% 81%Operational Costs


(18,650) (379) 0 (19,029)93% 81%Utilities


Page 227

April 2016


(13,337) (13,336) (1) (16,351) 0 0 (16,351)100% 82%Loan - Aerodrome

0 0 0 (800,000) 800,000 0 00% 0%Airport - Drainage Works

(43,840) (50,840) 7,000 YTD: Master plan currently being finalised by consultants with some slight delays and additional costs experienced. EOY: Request vote for $3,000.

0 (50,840) (3,000) (53,840)86% 81%Airport - Master Plan

0 0 0 (350,000) 350,000 0 00% 0%Airport Terminal Building

(7,660) 0 (7,660) YTD: FOD Boss equipment to be paid for from the Plant budget. Costs to be reallocated. EOY: No change.

0 0 0 00% 0%FOD Boss


Page 228

TARGET

TARGET

100.00


UNIT

100.00

UHSC KPI Report

Aerodrome

KPI: % of Notams issued as required within 48 hours

COMMENT


PERIOD PERFORMANCE ACTUAL

All Notams issues on time.

Apr-16 # 2.00 0.00 CASA audit still in draft form.

KPI: Number of actions required from completed CASA audit

Apr-16 %

COMMENT


Page 229

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

40,000 40,000 0 40,000 0 0 40,000100% 100%Contributions

243,246 650,000 (406,754) YTD: Under budget to date with slight delay in payment for Federal portion of Starrs Crossing funding. EOY: No change.

650,000 0 0 650,00037% 37%Grants

26,960 26,960 0 77,194 0 0 77,194100% 35%Other Income

85,751 85,751 0 81,687 21,241 0 102,928100% 83%Depreciation

490,000 490,000 0 390,000 100,000 0 490,000100% 100%F-19015.8512.6544 LIRS Brdg Unspent Loan

(4,084) (26,844) 22,760 YTD: Under budget in salaries to date. EOY: No change.(40,000) 0 0 (40,000)15% 10%Administration Costs


(121,463) (177,140) 55,677 YTD: Lower than expected maintenance required to date with some invoices pending. EOY: Request surrender of $15,000.

(222,500) 0 15,000 (207,500)69% 59%Bridge & Culvert Maintenance (Sealed)

(74,549) (74,549) 0 (88,635) 0 0 (88,635)100% 84%Bridges Loan

(85,751) (85,751) 0 (81,687) (21,241) 0 (102,928)100% 83%Depreciation

(56,472) (56,724) 252 (67,210) 0 0 (67,210)100% 84%LIRS 1 Bridge Loan

(40,633) (40,633) 0 (48,503) 0 0 (48,503)100% 84%LIRS 2 Bridge Loan

(31,520) (31,520) 0 (38,648) 0 0 (38,648)100% 82%Bridges Loan

(122,813) (122,561) (252) (147,933) 0 0 (147,933)100% 83%LIRS 1 Bridge Loan

(70,606) (70,606) 0 (84,984) 0 0 (84,984)100% 83%LIRS 2 Bridge Loan


Page 230

April 2016


(260,745) (260,000) (745) (160,000) (100,000) 0 (260,000)100% 100%LIRS - Garlands Bridge

(4,847) (25,000) 20,153 YTD:Under budget to date with contractor engaged to commence and culvert ready to be delivered. EOY: No change.

(230,000) 0 0 (230,000)19% 2%LIRS - Sandy Creek Bridge

(601,840) (690,000) 88,160 YTD: Work nearing completion on approaches. EOY: No change.

(690,000) 0 0 (690,000)87% 87%Starrs Crossing Bridge & Approaches


Page 231

TARGET

Apr-16 # 23.00 10.00 Awaiting additional bridge reports.


UHSC KPI Report

Bridges

KPI: # of timber bridges inspected annually



Page 232

TARGET

UHSC KPI Report

KPI: % Of funded YTD Bridges capital works completed on time


Apr-16 % 90.00 100.00 The number of projects planned to be completed YTD was 1. Number of projects completed YTD is 1.

Starrs Crossing bridge has been delayed but now the bridge is completed and the approaches are

expected to be completed in May


Page 233

TARGET

TARGET COMMENT


KPI: Number of justifiable complaints received concerning bridge network


Apr-16 % 90.00 89.00 The number of projects planned to be completed YTD was 1. Number of projects completed YTD is 1.

Starrs Crossing bridge has been delayed but now the bridge is completed and the approaches are

expected to be completed by mid May.

UHSC KPI Report

KPI: % Of funded YTD Bridges capital works completed within YTD budget



Page 234

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

27,132 26,432 700 12,500 13,932 0 26,432103% 103%Contributions

24,199 24,199 0 31,442 (2,389) 0 29,053100% 83%Depreciation

11,608 11,608 0 11,500 108 0 11,608100% 100%F-19015.8510.6319 Footpath/Cycleway, Mdi

50,000 50,000 0 0 50,000 0 50,000100% 100%F-19016.8523.6514 Footpaths, Scn

(24,199) (24,199) 0 (31,442) 2,389 0 (29,053)100% 83%Depreciation

(29,254) (44,231) 14,977 YTD: Lower than expected maintenance required to date. EOY: No change.

(64,500) 7,121 0 (57,379)66% 51%Footpath Maintenance

(47,935) (47,935) 0 (47,000) (935) 0 (47,935)100% 100%Ftpth - Haydon St,Mdi(Victoria-Adelaide)

0 0 0 (15,000) 7,500 0 (7,500)0% 0%Kerb Ramp Upgrade

(75,026) (75,026) 0 0 (75,026) 0 (75,026)100% 100%Scn-Satur Rd Cycleway extension


Page 235

TARGET

Apr-16 % 90.00 100.00 All planned footpath works are now completed except the kerb ramp upgrades.


UHSC KPI Report

Footpaths

KPI: % Of funded YTD Footpath capital works completed on time



Page 236

TARGET

UHSC KPI Report

KPI: % Of funded YTD Footpath capital works completed within YTD budget


Apr-16 % 90.00 100.00 All planned footpath works are now completed.


Page 237

TARGET

TARGET COMMENT

Apr-16 # 20.00 0.00 CRMs are included in Local Roads report

KPI: Number of justifiable complaints received concerning unsafe conditions of footpaths


Apr-16 % 90.00 80.00 It is considered that the required overall satisfaction for the road network is reasonable.

UHSC KPI Report

KPI: Percentage of network rated as satisfactory



Page 238

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

1,740,010 1,751,786 (11,776) YTD: Consistent to budget to date with highway rehab work underway. EOY: No change.

2,889,425 0 0 2,889,42599% 60%User Fees & Charges


(5,870) (14,040) 8,170 YTD: Lower number of incidents experienced to date. EOY: No change.

(15,000) 0 0 (15,000)42% 39%Emergency & Incident Response

(312,468) (390,146) 77,678 YTD: Lower than expected maintenance works required to date. EOY: No change.

(540,267) 0 0 (540,267)80% 58%General Contract Works RMS

(1,067,252) (1,379,682) 312,430 YTD: Under budget at present however highway rehab works have commenced which should correct. EOY: No change.

(2,004,000) 0 0 (2,004,000)77% 53%Individual Priced Work Orders

(182,030) (182,030) 0 (218,527) 0 0 (218,527)100% 83%T-19016.8523.6445 Special Projects


Page 239

TARGET

KPI Report

RMS - State Roads

KPI: % of Compliance with RMS funded Individual Priced Works Orders (IPWO)


Apr-16 % 95.00 100.00 IPWO works compliant with RMS



Page 240


Apr-16 Days 7.00 6.00 Lodged to RMS for approval

KPI Report

KPI: Average after end of month claim submitted


Page 241

TARGET

TARGET

KPI Report

KPI: Number of warranty claims for defects within works


KPI: Percentage of operational maintenance and IPWO projects completed in agreed timeframe


Apr-16 # 8.00 0.00 No defect warranty claims noted

COMMENT

Apr-16 % 99.00 100.00 Projected works requested by RMS completed in accordance with time frames


Page 242

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

416,000 484,595 (68,595) YTD: Under budget to date with MR105 funding allocation. Correct allocation to R2R funding. EOY: Request surrender of $68,595.

416,000 68,595 (68,595) 416,00086% 100%Capital Grants Received

2,000 0 2,000 0 0 0 00% 0%Contributions

1,150,000 1,150,000 0 YTD: On budget to date however additional project selected to be funded from R2R funding. EOY: Request vote for $167,000.

1,455,000 148,000 167,000 1,770,000100% 65%Grants

504,948 504,948 0 905,609 (299,306) 0 606,303100% 83%Depreciation


308,200 308,200 0 0 308,200 0 308,200100% 100%F-19016.8523.6456 MR105 Moonan Cutting



(10,000) 0 0 (10,000)23% 17%Bridge & Culvert Maintenance (Sealed)

(504,948) (504,948) 0 (905,609) 299,306 0 (606,303)100% 83%Depreciation

(184,845) (166,749) (18,096) YTD: Higher than expected maintenance required to date. EOY: No change.

(186,840) (5,000) 0 (191,840)111% 96%MR105 Maintenance


(40,000) 28,500 0 (11,500)132% 38%MR214 Maintenance


(87,000) (85,000) 0 (172,000)106% 95%MR358 Maintenance

(18,930) (10,921) (8,009) YTD: Higher than expected maintenance required to date. EOY: Request vote for $4,000.

(20,000) 5,000 (4,000) (19,000)173% 100%MR618 Maintenance


(125,373) 31,500 0 (93,873)109% 79%MR62 (East) Maintenance


(125,373) (75,000) 4,000 (196,373)91% 81%MR62 (West) Maintenance


Page 243

April 2016


0 0 0 0 0 (98,405) (98,405)0% 0%T-19016.8523.6456 MR105 Moonan Cutting

(565,858) (758,200) 192,342 YTD: Works delayed due to contractors. EOY: No change.(450,000) (308,200) 0 (758,200)75% 75%MR105 - Moonan Cutting

(255,582) (260,000) 4,418 YTD: Works completed with possible savings to other MR105 works. EOY: No change at present.

(216,000) (44,000) 0 (260,000)98% 98%MR105 Rehab 1.5km to 2.3km

(335,893) (352,595) 16,702 YTD: Works completed awaiting final costings. EOY: No change at present.

(216,000) (136,595) 0 (352,595)95% 95%MR105 Rehab 17.3km to 18.3km

(408,143) (400,000) (8,143) YTD: Works completed slightly over budget. EOY: Request vote for $8,143.

(400,000) 0 (8,143) (408,143)102% 100%MR358 Widening & Initial Seal

(5,700) (8,708) 3,008 YTD: Design works have commenced and are ongoing. EOY: No change.

(20,000) 11,292 0 (8,708)65% 65%MR62 Owens Gap Widening investigation

(84,945) (85,000) 55 0 (85,000) 0 (85,000)100% 100%R2R MR358 Sealed Road rehabilitation

(493,185) (493,186) 1 (180,000) (313,186) 0 (493,186)100% 100%Regional Rd Reseals


Page 244

TARGET

Apr-16 % 90.00 91.00 Moonan Cutting works are continuing but are traveling slower than expected.


UHSC KPI Report

Roads - Regional

KPI: % Of funded Regional Roads capital works completed within YTD budget



Page 245

TARGET

UHSC KPI Report

KPI: % Of funded YTD Regional Roads capital works completed on time


Apr-16 % 90.00 71.00 Moonan Cutting works are continuing but are traveling slower than expected.


Page 246

TARGET

TARGET COMMENT

Apr-16 # 5.00 0.00 CMRs included in the local roads report.

KPI: Number of justifiable complaints received concerning local road network for Regional Roads and Bridges


Apr-16 % 90.00 90.00 Considered from spot sample review of roads this month at least 90% pavement satisfactory.

UHSC KPI Report

KPI: Percentage of pavement surface rated as in satisfactory condition each year



Page 247

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

40,495 37,913 2,582 YTD: K&G contribution currently ahead of budget. EOY: Request vote for $2,200.

130,050 0 2,200 132,250108% 39%Contributions

2,996,547 2,995,637 910 YTD: On budget to date however adjustment required following reallocation of R2R project works. EOY: Request surrender of $118,025.

3,352,601 469,614 (118,025) 3,704,190100% 81%Grants

26,977 26,364 613 73,645 0 0 73,645102% 37%Other Income

44,150 44,150 0 0 52,980 0 52,980100% 83%Cont from Mdi Water

49,980 49,980 0 60,000 0 0 60,000100% 83%Cont from Quarry Operations

0 0 0 53,000 (52,980) 0 200% 0%Cont from Scn/Abn Sewer

99,960 99,960 0 120,000 0 0 120,000100% 83%Cont from Waste Management

1,672,689 1,672,689 0 3,568,768 (1,560,109) 0 2,008,659100% 83%Depreciation

170,789 170,789 0 180,000 (9,211) 0 170,789100% 100%F-19015.8511.6346 R2R Projects Carryover

274,612 274,612 0 200,000 74,612 0 274,612100% 100%F-19015.8512.6545 LIRS Urb Unspent Loan

13,750 13,750 0 13,750 0 0 13,750100% 100%F-19016.8523.6450 Haydon St K&G

127,673 127,673 0 100,000 27,673 0 127,673100% 100%F-19016.8523.6492 Roadworks Incompleted

(171,856) (163,902) (7,954) YTD: Over budget in staff rental subsidies and subscriptions/memeberships to date. EOY: No change.



(1,672,689) (1,672,689) 0 (3,568,768) 1,560,109 0 (2,008,659)100% 83%Depreciation

(51,920) (52,152) 232 (61,792) 0 0 (61,792)100% 84%LIRS 1 Urban Rds Loan

(40,036) (40,036) 0 (47,790) 0 0 (47,790)100% 84%LIRS 2 Urban Rds Loan Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 248

April 2016



(770,120) 208,471 20,000 (541,649)94% 84%Rural Rds (Sealed) Maintenance

(1,646,432) (1,536,657) (109,775) YTD: Higher than expected maintenance required to date. EOY: No change.

(2,244,121) 76,000 0 (2,168,121)107% 76%Rural Rds (Unsealed) Maintenance

(152,816) (217,500) 64,684 YTD: Lower than expected resheeting works completed to date. EOY: No change.

(250,000) (50,000) 0 (300,000)70% 51%Rural Rds Gravel Resheets


(441,250) (20,000) 0 (461,250)108% 92%Urban Rds (Sealed) Maintenance


(42,250) 6,000 0 (36,250)55% 36%Urban Rds (Unsealed) Maintenance

(112,912) (112,681) (231) (136,008) 0 0 (136,008)100% 83%LIRS 1 Urban Rds Loan

(69,570) (69,570) 0 (83,736) 0 0 (83,736)100% 83%LIRS 2 Urban Rds Loan

(13,504) (13,493) (11) 0 (13,493) 0 (13,493)100% 100%Bedford St, Abn (Kyuga-Mount) K&G

(12,701) 0 (12,701) YTD: Project extension was not anticipated in the budget with works now completed. EOY: Request vote for 12,700.

0 0 (12,700) (12,700)0% 100%Grame St, Abn K&G extension

(97,792) (140,544) 42,752 YTD: Works completed with costings currently being finalised. EOY: Request surrender of $10,500.

(156,000) 6,646 10,500 (138,854)70% 70%Haydon St, Mdi Rehabilitation

(10,372) (10,372) 0 0 (10,372) 0 (10,372)100% 100%Kyuga St, Abn (Graeme-Bedford) K&G

(70,471) (70,471) 0 (40,000) (30,471) 0 (70,471)100% 100%LIRS - Ringwood Rd (Wollar)

(817) 0 (817) (160,000) 0 0 (160,000)0% 1%LIRS - Timor Rd

(74,978) (74,612) (366) 0 (74,612) 0 (74,612)100% 100%LIRS-Haydon St, Mdi (Adelaide-Polding)

(181,372) (180,000) (1,372) YTD: Works continuing on schedule. EOY: No change.(280,000) 0 0 (280,000)0% 0%Main St, Scn Rehabilitation

0 (15,000) 15,000 YTD: Works programmed to commence in May. EOY: No change.

0 (30,000) 0 (30,000)0% 0%Ollerton Rd

(301,513) (301,487) (26) YTD: Works completed. EOY: Request vote for $26.(180,000) (121,487) (26) (301,513)100% 100%R2R - Garlands Bridge Approaches

(2,713) (2,500) (213) (100,000) 0 0 (100,000)109% 3%R2R Glenbawn Road

(101,671) (100,206) (1,465) YTD: Works completed. EOY: Request vote for $1,465.(100,000) (206) (1,465) (101,671)101% 100%R2R Haydon St, Mdi K&G

(205,573) (205,573) 0 (214,458) 8,885 0 (205,573)100% 100%R2R Idaville Rd

(86,601) (86,601) 0 (100,000) 13,399 0 (86,601)100% 100%R2R Mt Erin Road Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 249

April 2016


(8,886) (185,000) 176,114 YTD: Reveiw of the projects costings indicate probable savings to those allocated in the budget. EOY: Request surrender of $60,000.

(660,000) 0 60,000 (600,000)5% 1%R2R Segenhoe St, Abn Rehab(Perth-Gordon)

(62,624) (62,140) (484) YTD: Works completed. EOY: Request vote for $484.(90,000) 27,860 (484) (62,624)101% 100%R2R Susan St, Scn K&G

(289,879) (290,000) 121 YTD: Works completed with final costings lower than anticipated. EOY:Request surrender of $60,000.

(180,000) (180,000) 60,000 (300,000)100% 97%R2R Waverley St, Scn K&G Replace

0 85,000 (85,000) YTD: Budget timing adjusted with project deferred until 16/17. EOY: No change.

(85,000) 85,000 0 00% 0%Rotherwood Rd Mwa Gravel Resheet

(534,961) (532,465) (2,496) YTD: Resealing works completed for the year. EOY: No change.

(560,000) 27,535 0 (532,465)100% 100%Rural Rd Reseals

0 0 0 (100,000) 0 0 (100,000)0% 0%Timor Rd, Mdi

(267,029) (266,095) (934) (280,000) 13,905 0 (266,095)100% 100%Urban Rd Reseals


Page 250

TARGET

Apr-16 % 90.00 95.00 Main Street kerb and gutter is completed and Segenhoe Street programmed to commence in May

subject to supply of pipes.


UHSC KPI Report

Roads - Local (Sealed, Unsealed & Urban)

KPI: % Of funded Local Roads capital works completed within YTD budget



Page 251

TARGET

UHSC KPI Report

KPI: % Of funded YTD Local Roads capital works completed on time



Main Street kerb and gutter works are completed and Segenhoe Street programmed to commence in

May subject to supply of pipes.


Page 252

TARGET

UHSC KPI Report

KPI: Number of justifiable complaints received concerning local road network for Local Roads




Page 253

TARGET

UHSC KPI Report

KPI: Programmed gravel resheeting works (kms)


Apr-16 km 18.00 23.80 Re-sheeting works ongoing


Page 254

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

131,000 131,000 0 70,000 61,000 0 131,000100% 100%Grants


19,582 19,582 0 22,521 986 0 23,507100% 83%Depreciation

0 0 0 50,000 (45,000) 0 5,0000% 0%F-19016.8523.6443 Farram Ln, Scn

0 0 0 20,000 0 0 20,0000% 0%F-19016.8523.6445 Special Projects

10,000 10,000 0 135,000 (125,000) 0 10,000100% 100%F-19016.8523.6449 CBD Upgrade Mwa

0 0 0 20,000 (20,000) 0 00% 0%F-19016.8523.6455 CBD Upgrade Scn

20,000 20,000 0 20,000 0 0 20,000100% 100%F-19016.8523.6555 Uncompleted Works



(8,000) 0 0 (8,000)134% 107%Bus Shelter Maintenance

(5,622) (5,969) 347 (7,500) 0 0 (7,500)94% 75%Cycleway Maintenance

(19,582) (19,582) 0 (22,521) (986) 0 (23,507)100% 83%Depreciation

(8,379) (8,379) 0 (7,750) (629) 0 (8,379)100% 100%Parking Area Maintenance

0 0 0 (1,100) 0 0 (1,100)0% 0%Road Furniture Maintenance

(45,501) (49,128) 3,627 YTD: Lower than expected signage and line marking required to date. EOY: Request surrender of $10,000.

(62,500) 629 10,000 (51,871)93% 88%Signs & Marking - Local roads


(40,000) 15,000 0 (25,000)93% 66%Traffic Facilities (Block Grant) Exp


Page 255

April 2016


0 0 0 (20,000) 0 0 (20,000)0% 0%T-19016.8523.6449 CBD Upgrade Mwa

(11,000) (11,000) 0 0 (11,000) 0 (11,000)100% 100%T-19016.8523.6584 CBD Upgrade Mdi

(2,610) (27,610) 25,000 YTD: Awaiting approval from Augrid for installation of banner poles on street lighting poles. EOY: No change at present.

(25,000) (2,610) 0 (27,610)9% 9%Banner Pole Systems

(62,021) (61,000) (1,021) YTD: Works completed. EOY: No change.0 (61,000) 0 (61,000)102% 102%Bunnan Guardrail Erection

0 0 0 (20,000) 20,000 0 00% 0%CBD & Street Furniture

0 0 0 (6,000) 6,000 0 00% 0%CBD M'di Upgrade

(77,690) (65,000) (12,690) YTD: Budget allocation was not a reflective total of the agreed final costs for the Masterplan. EOY: Request vote for $20,000.

(50,000) (18,000) (20,000) (88,000)120% 88%CBD Masterplan

0 0 0 (125,000) 125,000 0 00% 0%CBD Upgrade - Mwa

(1,025) (1,000) (25) (50,000) 45,000 0 (5,000)102% 20%Farram Lane Construction

0 0 0 (5,000) 5,000 0 00% 0%Mdi CBD - Fencing

(39,796) (49,000) 9,204 YTD: Stage 1 of guard rail works completed. EOY: No change.(30,000) (19,000) 0 (49,000)81% 81%Regional Rd Guardrail Replacement

0 0 0 (10,000) 10,000 0 00% 0%Scone CBD - Walk of Fame

(687) (6,000) 5,313 YTD: Signs currently being purchased with installation planned before year end. EOY: No change.

(10,000) 4,000 0 (6,000)11% 11%Street Signs


Page 256

TARGETApr-16 % 27.00 50.00 The number of projects planned to be completed YTD was 2. Number of projects completed YTD 3. Draft

CBD master plans are on public display.


UHSC KPI Report

Transport Ancillaries

KPI: % Of funded YTD Transport Ancillaries capital works completed on time



Page 257

TARGET

UHSC KPI Report

KPI: % Of funded YTD Transport Ancillaries capital works completed within YTD budget

PERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 % 90.00 88.00 The number of projects planned to be completed YTD was 2. Number of projects completed YTD 3.


Page 258

TARGET

UHSC KPI Report

KPI: Percentage of traffic signs/markings in a good condition

PERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 % 90.00 76.00 Ongoing signs maintenance across the shire.


Page 259

TARGET

TARGET

KPI: Number of justifiable complaints received concerning unsafe traffic conditions or missing signage

PERIOD PERFORMANCE UNIT ACTUAL COMMENTApr-16 # 10.00 0.00 CRMs included in local roads numbers.

Apr-16 Days 10.00 0.00 All damaged sign repaired as reported.

UHSC KPI Report

KPI: Response time for replacing destroyed/damaged signs



Page 260

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

9,668 12,500 (2,832) YTD: Lower s64 contributions received to date. EOY: No change.

15,000 0 0 15,00077% 64%Contributions

6,967 6,714 253 6,714 0 0 6,714104% 104%Grants

33,379 31,660 1,719 YTD: Interest on overdue accounts slightly higher than anticipated to date. EOY: No change.

38,000 0 0 38,000105% 88%Interest & Investment Income

0 6,000 (6,000) YTD: No private work requests received to date. EOY: No change at present.

7,200 0 0 7,2000% 0%Private Works Revenue

172,570 173,026 (456) 154,719 18,307 0 173,026100% 100%Rates & Charges

271,585 257,164 14,421 YTD: Water usage for non-resident and sundry charges have been higher than anticipated to date. EOY: Request vote for $11,000.

360,471 0 11,000 371,471106% 73%User Fees & Charges

121,370 121,370 0 145,705 0 0 145,705100% 83%Depreciation

35,300 35,300 0 0 35,300 0 35,300100% 100%F-29016.8524.6484 Bal Water Fund Mwa

(1,447) (1,458) 11 (1,500) 0 0 (1,500)99% 96%Administration


(121,370) (121,370) 0 (145,705) 0 0 (145,705)100% 83%Depreciation


(24,732) 0 2,000 (22,732)87% 71%Engineering & Supervision

(64,436) (64,336) (100) (51,671) (21,000) 0 (72,671)100% 89%Mains

0 (1,000) 1,000 YTD: No private work requests received to date. EOY: No change at present.

(6,000) 0 0 (6,000)0% 0%Private Works

(39,830) (32,812) (7,018) YTD: Over budget in electricity costs & maintenance requirements to date. EOY: Request vote for $7,000.

(47,558) 7,200 (7,000) (47,358)121% 84%Pumping Stations


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April 2016



(16,461) (5,000) 0 (21,461)106% 92%Reservoirs

(6,046) (7,030) 984 (9,990) 2,000 0 (7,990)86% 76%Water Other

(52,450) (49,849) (2,601) YTD: Higher than anticipated costs for water treatment activities to date. EOY: Request vote for $2,000.

(54,366) (4,200) (2,000) (60,566)105% 87%Water Treatment

(4,160) (4,160) 0 (5,000) 0 0 (5,000)100% 83%Cont to Loan Repayments


(12,500) (12,500) 0 (15,000) 0 0 (15,000)100% 83%T-29016.8510.6321 s64 Mwa Water

(36,497) (36,497) 0 (75,863) 26,693 (4,000) (53,170)100% 69%T-29016.8524.6484 Bal Mwa/Cassilis Water

(15,277) (15,300) 23 (14,000) (1,300) 0 (15,300)100% 100%Cass - Chlorine Dosing Shed Replace

(14,953) (13,000) (1,953) YTD: Project completed with final costs higher than anticipated. EOY: Request vote for $1,950.

(13,000) 0 (1,950) (14,950)115% 100%Cass - Manproof Fence @ Reservoir Site

(3,104) (30,000) 26,896 YTD: Project currently behind schedule to date and is continuing. EOY: No change.

(30,000) 0 0 (30,000)10% 10%Cass - Treatment Plant SCADA

0 0 0 (30,000) 0 0 (30,000)0% 0%Cassilis - Bore Pump Replace & Pipe Impr

0 0 0 (35,000) 0 0 (35,000)0% 0%Mwa - Langley St Bore Pump No2 Replace

(2,582) 0 (2,582) YTD: Project is ongoing with materials purchased ahead of schedule. EOY: No change.

(17,550) 0 0 (17,550)0% 15%Mwa - Mains Marquet St (Blaxland-Roach)

(4,940) (5,000) 60 0 (5,000) 0 (5,000)99% 99%Mwa - Mains/Valve Replacement Program

(15,979) (22,275) 6,296 YTD: Replacement program currently behind schedule to date. EOY: No change.

(10,000) (16,375) 0 (26,375)72% 61%Mwa - Meter Replacements

(50) (2,400) 2,350 YTD: Waiting for chlorine analyser design to arrive. EOY: No change.

(25,000) 8,375 0 (16,625)2% 0%Mwa - Treatment Plant Minor Renewals

(3,068) (25,000) 21,932 YTD: Project is currently behind schedule with costs not anticipated to reach budget allocation. EOY: Request surrender of $1,950.

0 (25,000) 1,950 (23,050)12% 13%Mwa/Cassilis - WTP Telemetry Upgrade


Page 262

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 800,000 (600,000) 0 200,0000% 0%Capital Grants Received

0 3,330 (3,330) YTD: No s64 contributions received to date. EOY: No change at present.

10,000 (5,000) 0 5,0000% 0%Contributions

6,863 6,954 (91) 6,954 0 0 6,95499% 99%Grants


18,000 12,000 0 30,000105% 87%Interest & Investment Income

841 1,503 (662) 2,000 0 0 2,00056% 42%Private Works Revenue

183,611 183,073 538 180,282 2,793 0 183,075100% 100%Rates & Charges


90,800 90,800 0 109,002 0 0 109,002100% 83%Depreciation

300,406 300,406 0 232,601 104,646 (138,400) 198,847100% 151%F-29016.8524.6483 Bal Water Fund Mdi

(1,447) 0 (1,447) YTD: Costs for water rates mailing originally included in engineering and supervision budget. Costs reallocated to administration. EOY: Request vote for $2,500.

0 0 (2,500) (2,500)0% 58%Administration


(62,112) (50,836) (11,276) YTD: Higher than anticipated maintenance requirements to date. EOY: Request vote for $4,000.

(53,071) (14,000) (4,000) (71,071)122% 87%Dams & Weirs

(90,800) (90,800) 0 (109,002) 0 0 (109,002)100% 83%Depreciation


(77,531) 23,000 13,400 (41,131)69% 71%Engineering & Supervision


(73,967) (3,340) 2,300 (75,007)96% 83%Mains


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April 2016


0 (1,260) 1,260 YTD: No costs for private works allocated to date. EOY: No change.

(1,500) 0 0 (1,500)0% 0%Private Works

(32,385) (28,505) (3,880) YTD: Higher than anticipated maintenance requirements to date. EOY: Request vote for $3,200.

(26,920) (6,000) (3,200) (36,120)114% 90%Pumping Stations

(20,428) (17,002) (3,426) YTD: Higher than anticipated maintenance required to date. EOY: Request vote for $3,200.

(8,336) (10,660) (3,200) (22,196)120% 92%Reservoirs

(1,684) (4,910) 3,226 YTD: Under budget in consultant fees to date with costs not expected to be spent. EOY: Request to surrender $3,200.

(12,000) 3,000 3,200 (5,800)34% 29%Water Other


(16,570) (65,000) (6,000) (87,570)108% 97%Water Treatment


(44,150) (44,150) 0 (53,000) 0 0 (53,000)100% 83%Cont to Roadworks

(3,330) (3,330) 0 (10,000) 5,000 0 (5,000)100% 67%T-29016.8510.6322 s64 Mdi Water

(2,231) (2,231) 0 0 (2,231) 0 (2,231)100% 100%Mayne St Main (Adelaide to Wilson Mem)

(23,300) (23,300) 0 0 (23,300) 0 (23,300)100% 100%Mdi - Haydon St Main (Victoria-Adelaide)

(32,663) (21,593) (11,070) YTD: Additional costs incurred to complete project. EOY: Request vote for $11,000.

0 (21,593) (11,000) (32,593)151% 100%Mdi - Installation of Telemetry

(18,947) (18,000) (947) (24,000) 0 0 (24,000)105% 79%Mdi - Meter Replacements

(20,770) (20,315) (455) 0 (20,315) 0 (20,315)102% 102%Mdi - O'Connell St Mains (To Resevoir)

(6,427) (28,000) 21,573 YTD: Project currenlty behind schedule with materials purchased for works to commence. EOY: No change.

(28,000) 0 0 (28,000)23% 23%Mdi - Water Mains Ext - Bernard St

(3,309) (32,700) 29,391 YTD: Project currenlty behind schedule with materials purchased for works to commence. EOY: No change.

(32,700) 0 0 (32,700)10% 10%Mdi - Water Mains Ext - Mount St

(1,880) 0 (1,880) YTD: Continuation of 2014/15 project with additional consultants fees expected. EOY: Request vote for $4,600.

0 0 (4,600) (4,600)0% 41%Mdi Water Treatment Plant

0 0 0 YTD: Project deferred until 2016/17 due to delays in obtaining approval for work near highway and including highway underbore from RMS. EOY: Request surrender of $154,000.

(180,000) 26,000 154,000 00% 0%Mdi-Mayne St Mains repl(Brook-Victoria)

(75,517) (143,000) 67,483 YTD: Concept design received and currently under review. EOY: No change.

(800,000) 600,000 0 (200,000)53% 38%Scn/Mdi Pipeline


Page 264

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

0 0 0 450,000 (422,000) 0 28,0000% 0%Capital Grants Received

7,095 40,747 (33,652) YTD: Lower than anticipated s64 contributions received to date. EOY: No change at present.

370,000 (267,463) 0 102,53717% 7%Contributions

27,282 26,885 397 25,726 1,159 0 26,885101% 101%Grants


194,000 (24,000) 0 170,000102% 86%Interest & Investment Income

2,843 3,750 (907) 5,000 0 0 5,00076% 57%Private Works Revenue

976,374 976,646 (272) 949,347 27,299 0 976,646100% 100%Rates & Charges

2,111,996 2,106,460 5,536 YTD: Water usage for non-resident users have been higher than anticipated to date. EOY: No change at present.

2,847,085 (15,000) 0 2,832,085100% 75%User Fees & Charges

592,369 592,369 0 681,508 29,603 0 711,111100% 83%Depreciation

23,003 23,003 0 675,000 (539,277) 0 135,723100% 17%F-29016.8510.6320 s64 Scn Water

112,862 112,862 0 0 112,862 64,924 177,786100% 63%F-29016.8524.6482 Bal Scn/Abn Water

(62,457) (62,520) 63 (62,552) (10,000) 0 (72,552)100% 86%Administration


(592,369) (592,369) 0 (681,508) (29,603) 0 (711,111)100% 83%Depreciation

(253,633) (227,803) (25,830) YTD: Over budget in salaries and wages to date due to the casual employment of water engineer to update Asset Management Plans. EOY: Request vote for $21,000.

(170,628) (92,000) (21,000) (283,628)111% 89%Engineering & Supervision

(184,652) (185,865) 1,213 (245,950) 0 0 (245,950)99% 75%Loan Repayments

(362,896) (362,788) (108) (485,130) 44,000 0 (441,130)100% 82%Mains


Page 265

April 2016


(2,520) (2,976) 456 (3,970) 0 0 (3,970)85% 63%Private Works

(256,386) (263,850) 7,464 YTD: Lower than anticipated maintenance requirements to date. EOY: Request surrender of $7,400.

(356,334) 34,000 7,400 (314,934)97% 81%Pumping Stations

(1,200) (1,200) 0 (1,000) (200) 0 (1,200)100% 100%Rainwater Tank Rebates

(68,849) (67,660) (1,189) YTD: Slightly over budget in wages to date. EOY: No change.(55,120) (20,000) 0 (75,120)102% 92%Reservoirs

0 (2,830) 2,830 YTD: No water alliance projects currently being undertaken with neighbouring shires. EOY: No change.

(8,500) 0 0 (8,500)0% 0%UH Water Utilities Alliance Project

(105,980) (133,677) 27,697 YTD: Under budget in wages and contractors to date. EOY: Request surrender of $27,000.

(194,501) 28,200 27,000 (139,301)79% 76%Water Other


(47,724) (4,000) (13,400) (65,124)131% 89%Water Treatment

0 0 0 0 0 (20,000) (20,000)0% 0%Cont to CAMMS/HR Projects


(102,925) (101,712) (1,213) (137,483) 0 0 (137,483)101% 75%Loan Repayments

(22,417) (22,417) 0 (348,000) 267,463 0 (80,537)100% 28%T-29016.8510.6320 s64 Scn/Abn Water

19,500 19,500 0 (248,490) 248,490 0 0100% 0%T-29016.8524.6482 Bal Scn/Abn Water

(61,282) (62,000) 718 (140,000) 78,000 0 (62,000)99% 99%Abn - Segenhoe St (Gordon to St Heliers)

(15,964) (15,964) 0 0 (15,964) 0 (15,964)100% 100%Abn - Upp Campbell St (Graham-Reservoir)

(78,353) (77,650) (703) (51,500) (26,150) 0 (77,650)101% 101%Abn - Walker St (Moray to Mount)

(56,481) (57,000) 519 (140,000) 83,000 0 (57,000)99% 99%Abn-Segenhoe St (St Heliers to Perth St)

(1,680) (1,680) 0 0 (1,680) 0 (1,680)100% 100%Abn-Short St Mains Replacement

(7,072) (6,950) (122) 0 (6,950) 0 (6,950)102% 102%Aerodrome water connection

(16,924) 0 (16,924) YTD: Replacement of plumbing equipment originally costed to maintenance activities. EOY: Request vote for $16,924.

0 0 (16,924) (16,924)0% 100%Equipment Replacement

(9,441) 0 (9,441) YTD: Capitalisation of maintenance activities. EOY: Request vote $9,500.

0 0 (9,500) (9,500)0% 99%Minor Pump Station Upgrades

(6,305) (6,171) (134) 0 (6,171) 0 (6,171)102% 102%Scn - Davies St Main


Page 266

April 2016


(32,435) (32,750) 315 0 (32,750) 0 (32,750)99% 99%Scn - Design Rural Water Scheme

(47,500) (47,500) 0 0 (47,500) 0 (47,500)100% 100%Scn - Glenbawn pipeline valve repl

(76,990) (76,169) (821) (63,000) (13,169) 0 (76,169)101% 101%Scn - Kingdon St (Kelly to Main St(

(91,466) (91,510) 45 (80,000) (11,510) 0 (91,510)100% 100%Scn - Kingdon St (Main to Park St)

(147,781) (147,800) 19 0 (147,800) 0 (147,800)100% 100%Scn - Kingdon St, Underbore Rail Tracks

(61,085) (61,080) (5) 0 (61,080) 0 (61,080)100% 100%Scn - Main St (Daycare to Kelly St)

(1,458) (1,418) (40) (174,000) 0 0 (174,000)103% 1%Scn - Main St Main(Liverpool to Philip)

(78,715) (97,700) 18,985 YTD: Lower than anticipated costs for meters purchased to date. Continue to monitor. EOY: No change at present.

(122,000) 24,300 0 (97,700)81% 81%Scn - Minor Main & Service Replacements

(2,961) (2,961) 0 0 (2,961) 0 (2,961)100% 100%Scn - Replace Valve Togar Pump Station

(18,923) (18,860) (63) 0 (18,860) 0 (18,860)100% 100%Scn - Scott St Main(Cooper to Liverpool)

(61,117) (53,745) (7,372) YTD: Project finalised with costing higher than anticipated. EOY: Request vote for $8,500.

0 (53,745) (8,500) (62,245)114% 98%Scn - Water Valve Replacement

(1,289) (12,000) 10,711 YTD: Upgrade project is currently ongoing and expected to be completed during May. EOY: No change.

0 (12,000) 0 (12,000)11% 11%Scn Depot Standpipe Upgrade

(193,561) (193,479) (82) (220,000) 26,521 0 (193,479)100% 100%Scn-Hill St (Kingdon to Liverpool St)

(105,946) (91,000) (14,946) YTD: Additional old meters were identified and have been replaced. EOY: Request vote for $10,000.

(89,000) (2,000) (10,000) (101,000)116% 105%Scn/Abn - Meter Replacements

(10,324) (22,250) 11,926 YTD: Reservoir renewal works are currently ongoing. EOY: No change.

(188,500) 116,450 0 (72,050)46% 14%Scn/Abn - Minor Reservoir Repairs

(1,253) (22,000) 20,748 YTD: Draft report received and currently under review. EOY: No change.

(22,000) 0 0 (22,000)6% 6%Update S64 Plans

(65,853) (88,000) 22,147 (100,000) 0 0 (100,000)0% 0%WA Abn Backfeed

(30,817) (13,500) (17,317) YTD: Project currently ahead of schedule with review of concept design in progress. EOY: No change.

(1,025,000) 961,277 0 (63,723)228% 48%WA Treatment Plant

(200,685) (198,791) (1,894) YTD: Project works finalised slightly higher than budget due to additional restoration work required. EOY: No change.

0 (198,791) 0 (198,791)101% 101%Widden Cl Rising Main


Page 267

TARGET

UHSC KPI Report

Water Services

KPI: % Of funded YTD Water Services capital works completed on time


Reporting Officer: Nilakshi Fernando

Apr-16 % 90.00 80.00 A number of smaller projects running behind schedule at this stage.



Page 268

TARGET

UHSC KPI Report

KPI: % Of funded YTD Water Services capital works completed within YTD budget



Apr-16 % 90.00 86.00 Slightly under target due to M'di Pipeline and Scone reservoirs work delays.



Page 269

TARGET

TARGET COMMENT

KPI: No. of justifiable complaints of poor water quality

Apr-16 # 0.00 0.00 No complaints received to date


UHSC KPI Report

KPI: Justifiable complaints of poor water quality

Apr-16 # 0.00 0.00 No justifiable complaints on poor water quality YTD.



Page 270

TARGET

UHSC KPI Report

KPI: Water Services Asset renewal as a percentage of Depreciation



Apr-16 % 100.00 239.73 Capital replacement well ahead of target at this stage.



Page 271

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

1,624 3,750 (2,126) YTD: Lower than anticipated s64 contributions received to date. EOY: No change.

5,000 0 0 5,00043% 32%Contributions

5,316 5,102 214 5,102 0 0 5,102104% 104%Grants

18,026 17,500 526 21,000 0 0 21,000103% 86%Interest & Investment Income

0 2,475 (2,475) YTD: No private works requests received to date. EOY: No change.


280,365 280,423 (58) 278,783 1,640 0 280,423100% 100%Rates & Charges


77,260 77,260 0 92,744 0 0 92,744100% 83%Depreciation

34,000 34,000 0 0 34,000 0 34,000100% 100%F-39016.8510.6325 s64 Mwa Sewer

30,000 30,000 0 46,732 (16,732) 0 30,000100% 100%F-39016.8525.6487 Bal Sewer Fund Mwa


(77,260) (77,260) 0 (92,744) 0 0 (92,744)100% 83%Depreciation

(6,204) (16,174) 9,970 YTD: Under budget in salaries to date. EOY: No change.(22,870) 3,000 0 (19,870)38% 31%Engineering & Supervision

(69) (2,250) 2,181 YTD: No private works requests received to date. Costs to be reallocated. EOY: No change.

(3,000) 0 0 (3,000)3% 2%Private Works


(17,550) (3,000) (1,000) (21,550)116% 94%Pumping Stations

(25,613) (27,000) 1,387 YTD: Contract works have been finalised. EOY: No change.0 (27,000) 0 (27,000)95% 95%Sewer - CCTV Works


(13,232) 0 5,000 (8,232)53% 69%Sewer Mains

(300) (300) 0 (300) 0 0 (300)100% 100%Sewer Other Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 272

April 2016


(94,349) (89,694) (4,655) YTD: Higher than anticipated costs for treatment activities required to date. EOY: Request vote for $4,000.

(66,834) (34,000) (4,000) (104,834)105% 90%Sewer Treatment

(5,921) (8,320) 2,399 YTD: Under budget due to no government levies being required to be paid to date. Costs to be reviewed. EOY: No change.

(10,000) 0 0 (10,000)71% 59%Trade Waste

(25,000) (25,000) 0 (25,000) 0 0 (25,000)100% 100%Cont to Depot Trade Waste System Maint



(4,160) (4,160) 0 (5,000) 0 0 (5,000)100% 83%T-39016.8510.6325 s64 Mwa Sewer

(1,726) (1,726) 0 0 (1,726) 0 (1,726)100% 100%T-39016.8525.6487 Bal Mwa Sewer

(2,881) (30,000) 27,119 YTD: Preliminary works required for project grant submission. Awaiting invoices from contractor undertaking work. EOY: No change.

0 (30,000) 0 (30,000)10% 10%Cassilis Sewer Scheme

0 0 0 (20,000) 20,000 0 00% 0%Mwa - Sewer Dig Up Repair Junctions/Pipe

0 0 0 (27,000) 27,000 0 00% 0%Mwa - Sewer Main CCTV

(8,012) (8,700) 688 0 (8,700) 0 (8,700)92% 92%Mwa - STP Inlet Upgrade Screens

(13,304) (13,466) 162 0 (13,466) 0 (13,466)99% 99%Mwa - STP Renewals

(32,000) (32,150) 150 (94,650) 62,500 0 (32,150)100% 100%Mwa -Sewer Relining


Page 273

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

1,585 1,585 0 0 1,585 0 1,585100% 100%Contributions

6,475 6,305 170 6,305 0 0 6,305103% 103%Grants

44,176 45,000 (824) 60,000 (5,000) 0 55,00098% 80%Interest & Investment Income

0 1,125 (1,125) YTD: No private works requests received to date. EOY: No change,


280,547 280,730 (183) 282,181 (1,451) 0 280,730100% 100%Rates & Charges


184,180 184,180 0 221,110 0 0 221,110100% 83%Depreciation

0 0 0 5,682 (5,682) 2,671 2,6710% 0%F-39016.8525.6486 Bal Sewer Fund Mdi


(184,180) (184,180) 0 (221,110) 0 0 (221,110)100% 83%Depreciation

(6,998) (8,434) 1,436 YTD: Under budget in salaries to date. EOY: No change.(15,885) 5,000 0 (10,885)83% 64%Engineering & Supervision

0 (525) 525 (1,050) 0 0 (1,050)0% 0%Private Works


(30,937) 0 (2,500) (33,437)112% 71%Pumping Stations

(17,505) (27,000) 9,495 YTD: Contract works have been finalised with costs lower than expected. EOY: Request surrender of $9,495.

0 (27,000) 9,495 (17,505)65% 100%Sewer - CCTV Works

(17,973) (17,180) (793) (22,312) 0 0 (22,312)105% 81%Sewer Mains

(300) (300) 0 (300) 0 0 (300)100% 100%Sewer Other

(57,252) (62,576) 5,325 YTD: Lower than anticipated costs for treatment activities required to date. EOY: Request surrender of $2,500.

(73,124) 3,000 2,500 (67,624)91% 85%Sewer Treatment


Page 274

April 2016


(4,911) (5,250) 339 (7,000) 0 0 (7,000)94% 70%Trade Waste

(25,000) (25,000) 0 (25,000) 0 0 (25,000)100% 100%Cont to Depot Trade Waste System Maint

(4,160) (4,160) 0 0 (4,992) 0 (4,992)100% 83%Cont to Loan Repayments

(1,585) (1,585) 0 0 (1,585) 0 (1,585)100% 100%T-39016.8510.6324 s64 Mdi Sewer

(39,198) (39,198) 0 0 (39,198) (9,495) (48,693)100% 81%T-39016.8525.6486 Bal Mdi Sewer

0 0 0 0 (21,437) 0 (21,437)0% 0%Effluent Reuse Rosedale

(4,166) (1,495) (2,671) YTD: Unexpected repair works required with contractor engaged. EOY: Request vote for $2,671.

(18,000) 16,505 (2,671) (4,166)279% 100%Mdi - Sewer Dig Up Repair Junctions/Pipe

0 0 0 (27,000) 27,000 0 00% 0%Mdi - Sewer Main CCTV

(33,182) (33,182) 0 (79,600) 46,418 0 (33,182)100% 100%Mdi - Sewer relining inc digups


Page 275

April 2016


Activity/Service

Variance $ YTD

Budget YTD

Actuals YTD


YTD Actual Vs FY

Budget %

Approved Variations

Original Budget


Revised Budget

10,501 9,620 881 50,120 (32,000) 0 18,120109% 58%Contributions

26,784 25,848 936 25,317 532 0 25,849104% 104%Grants

126,919 126,250 669 127,000 22,000 0 149,000101% 85%Interest & Investment Income

5,218 10,375 (5,157) YTD: Lower than expected private work requests to date. EOY: No change.

32,500 (14,000) 0 18,50050% 28%Private Works Revenue

1,833,180 1,833,801 (621) 1,823,842 9,959 0 1,833,801100% 100%Rates & Charges

126,640 127,957 (1,317) YTD: Consistent to budget. EOY: No change.100,959 81,488 0 182,44799% 69%User Fees & Charges

413,951 413,951 0 551,079 (54,119) 0 496,960100% 83%Depreciation

12,500 12,500 0 0 12,500 0 12,500100% 100%F-39016.8510.6323 s64 Scn Sewer

284,117 284,117 0 377,069 (29,983) 10,000 357,086100% 80%F-39016.8525.6485 Bal Sewer Fund Scn


(413,951) (413,951) 0 (551,079) 54,119 0 (496,960)100% 83%Depreciation

(151,290) (134,320) (16,970) YTD: Over budget in salaries to date with additional supervision costs required. EOY: Request vote for $16,000.

(163,845) 0 (16,000) (179,845)113% 84%Engineering & Supervision

(468) (6,830) 6,362 YTD: Lower than expected private work requests to date. EOY: No change.

(25,017) 14,000 0 (11,017)7% 4%Private Works

(77,787) (87,479) 9,692 YTD: Lower than anticipated maintenance requirements to date. EOY: No change.

(104,864) 0 0 (104,864)89% 74%Pumping Stations

(21,982) (41,000) 19,018 YTD: Contract works continuing on schedule. EOY: No change.0 (81,000) 0 (81,000)54% 27%Sewer - CCTV Works


(316,871) 120,000 27,000 (169,871)74% 64%Sewer Mains

(2,500) (2,500) 0 (2,500) 0 0 (2,500)100% 100%Sewer Other Upper Hunter Shire Council - Finance Committee Agenda - 20 May 2016

Page 276

April 2016


(296,414) (284,595) (11,819) YTD: Higher than anticipated costs for treatment activities required to date. EOY: Request vote for $11,000.

(352,379) 0 (11,000) (363,379)104% 82%Sewer Treatment

(15,350) (17,494) 2,144 YTD: Lower than anticipated trade waste requirements to date. EOY: No change.

(38,000) 14,000 0 (24,000)88% 64%Trade Waste

0 (7,376) 7,376 YTD: No sewer alliance projects identified with neighbouring shires to date. Continue to monitor. EOY: No change at present.

(14,750) 0 0 (14,750)0% 0%UH Sewer Alliance Project

0 0 0 YTD: Contribution towards new salary system project. EOY: Request vote for $10,000.

0 0 (10,000) (10,000)0% 0%Cont to CAMMS/HR Projects


0 0 0 (20,000) 20,000 0 00% 0%T-39016.8510.6323 s64 Scn/Abn Sewer

(272) 0 (272) 0 0 0 00% 0%Abn - Mount & St Andrews St

0 0 0 YTD: Project costs expected to be lower than anticipated. EOY: Request surrender of $7,200.

(72,560) 37,648 7,200 (27,712)0% 0%Abn - St Andrews St Main Re-lining

(4,695) (4,700) 5 0 (4,700) 0 (4,700)100% 100%Abn - STP Inlet upgrade screens

(55,591) (55,590) (1) (120,000) 64,410 0 (55,590)100% 100%Abn - STP Rustproofing/Sludge Pumps/Rail

(36,912) (36,912) 0 0 (36,912) 0 (36,912)100% 100%Joan St Pedestals

0 (36,500) 36,500 YTD: Project delayed with commencement expected early June. EOY: No change.

(36,500) 0 0 (36,500)0% 0%Scn - 225mm Pipe Ext Hill St Construct

0 0 0 (70,000) 70,000 0 00% 0%Scn - Full Mains Replacements (Scn/Abn)

(22,952) (15,420) (7,532) YTD: Additional works required to complete project. EOY: Request vote for $7,200.

0 (15,420) (7,200) (22,620)149% 101%Scn - Manhole Replacements/Improvements

(3,972) (3,972) 0 0 (3,972) 0 (3,972)100% 100%Scn - Moobi Rd SPS Concrete/Pipeworks

(11,343) (11,500) 157 YTD: Project completed with costs lower than anticipated. EOY: Request surrender of $6,657.

0 (18,000) 6,657 (11,343)99% 100%Scn - Moobi Rd SPS Correct Flood Flow

(2,775) (2,775) 0 0 (10,000) 0 (10,000)100% 28%Scn - Moobi Rd SPS Switch Replace/Probes

(590) (590) 0 0 (590) 0 (590)100% 100%Scn - Moobi Rd SPS Telemetry

(1,199) (22,000) 20,801 YTD: Pumps ordered with costs quoted higher than anticipated. EOY: Request vote for $6,657.

0 (22,000) (6,657) (28,657)5% 4%Scn - Moobi Rd SPS Upgrade Pump Pressure


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April 2016


(19,410) (59,285) 39,875 YTD: Water management report being finalised by consultant. EOY: No change.

0 (59,285) 0 (59,285)33% 33%Scn - Saleyards Water Mgmt

0 0 0 (54,000) 54,000 0 00% 0%Scn - Sewer Dig Up Repair Junctions/Pipe

(788,650) (788,650) 0 (554,400) (234,250) 0 (788,650)100% 100%Scn - Sewer Relining Plus Dig Ups

(23,589) (29,000) 5,411 YTD: Further testing completed with results pendiing. EOY: No change.

0 (29,000) 0 (29,000)81% 81%Scn - STP Leachate Testing

0 0 0 (25,000) 0 0 (25,000)0% 0%Scn - STP Renewals

(7,648) (7,648) 0 0 (7,648) 0 (7,648)100% 100%Scn - Treatment Plant Minor Addtns/Renew

(29,788) (34,000) 4,212 YTD: Plan in the process of being finalised with some delays experienced. EOY: No change.

(34,000) 0 0 (34,000)88% 88%Scn - Update Water Reuse Mgt Plan

(22,777) (22,777) 0 (20,000) (2,777) 0 (22,777)100% 100%Scn - Vent Shaft Replacement

0 (35,000) 35,000 YTD: Project delayed with commencement expected in May. EOY: No change.

(65,000) 0 0 (65,000)0% 0%Scn-Sewer Main Infiltration Program

0 0 0 (81,000) 81,000 0 00% 0%Scn/Abn - Sewer Main CCTV

(20,997) (10,000) (10,997) YTD: Draft report received and currently under review. EOY: No change.

(22,000) 0 0 (22,000)210% 95%Update S64 Plans


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TARGET

UHSC KPI Report

Sewer Services

KPI: % Of funded YTD Sewer Services capital works completed on time



Apr-16 % 90.00 89.00 Two projects that were planned to be completed by April remains uncompleted.



Page 279

TARGET

UHSC KPI Report

KPI: % Of funded YTD Sewer Services capital works completed within YTD budget

Apr-16 % 90.00 89.00 Capital works proceeding as budget



Page 280

TARGET

TARGET COMMENT

KPI: No. of licences reviewed and up-to-date by 30 June 16

Apr-16 # 0.00 0.00 Licence not yet due for renewal


UHSC KPI Report

KPI: Average response time to system failures (hours) - Sewer

Apr-16 # 0.00 0.00 Minimal sewer outages YTD.



Page 281

TARGET

UHSC KPI Report

KPI: Sewer Services Asset renewal as a percentage of Depreciation

Apr-16 % 75.00 170.00 Capital renewal ratio exceeds full years requirements.



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CAPITAL EXPENDITURE 2015-2016

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General Fund

Administration

Asset Management

1306. Asset Software 0 0 0 0 0 0 5,000 5,000 0 0 5,000

1307. Condition Asset Mgmt Strategy 0 0 0 0 -13,000 13,000 13,000 13,000 0 0 13,000

1308. Risk Mgmt Framework Strategy 0 0 0 0 0 0 15,500 15,500 0 2,388 13,112

Total Asset Management 0 0 0 0 -13,000 13,000 33,500 33,500 0 2,388 31,112

Communications

1226. Moveable Signage Banners 0 0 0 0 0 0 5,000 0 0 3,013 -3,013

Total Communications 0 0 0 0 0 0 5,000 0 0 3,013 -3,013

Depot Operations

1200. Scn - Yard Sealing 0 0 0 -20,000 0 20,000 20,000 5,000 0 0 5,000

1298. Boundary Fence 0 0 0 0 -20,000 20,000 16,290 9,290 0 9,527 -237

4008. Scn-Groundwater Wells & Tank Remediation 0 0 0 0 0 0 5,350 5,350 0 10,700 -5,350

4206. Trade Waste Project - Merriwa 0 0 0 -25,000 0 25,000 25,000 0 0 0 0

4207. Trade Waste Project - Mdi 0 0 0 -25,000 0 25,000 0 0 0 0 0

4328. Mwa-Groundwater Wells & Tank Remediation 0 0 0 0 0 0 500 500 0 1,196 -696

4442. Ice Machine 0 0 0 0 0 0 3,710 3,710 0 3,710 0

4694. Mdi-Groundwater Wells & Tank Remediation 0 0 0 0 0 0 0 0 0 450 -450

Total Depot Operations 0 0 0 -70,000 -20,000 90,000 70,850 23,850 0 25,582 -1,732

Financial Services

0727. Admin Capital Works - Scn 0 0 0 0 0 0 2,197 3,857 -1,660 2,197 1,660

0880. Mwa Office Upgrade 0 0 0 -120,000 0 120,000 230,000 230,000 0 222,031 7,969

4428. Emergency/Exit lights Upgrade 0 0 0 0 -5,655 5,655 4,110 4,110 0 4,110 0

Total Financial Services 0 0 0 -120,000 -5,655 125,655 236,307 237,967 -1,660 228,338 9,629

Information Services

0703. Video & Security Upgrades 0 0 0 -23,000 0 23,000 23,000 11,500 0 0 11,500

2045. Microsoft Lync Unified Coms Solution 0 0 0 0 -10,000 10,000 10,000 10,000 0 7,190 2,810

Total Information Services 0 0 0 -23,000 -10,000 33,000 33,000 21,500 0 7,190 14,310

Infrastructure Support Services

FUNDING SOURCE EXPENDITURE


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0877. Implementation New Key System 0 0 0 -40,000 0 40,000 20,000 5,000 0 19,781 -14,781

Total Infrastructure Support Services 0 0 0 -40,000 0 40,000 20,000 5,000 0 19,781 -14,781

Plant Services

4133. Plant Purchases Capital Expenditure 0 0 0 -2,461,000 -1,063,000 3,343,998 137,505 0 0 0 0

7301. UD PK16280 H6L Truck with tipping body 0 0 0 0 0 0 126,150 126,150 0 126,150 0

7321. Auger Attachment 0 0 0 0 0 0 17,383 17,383 0 17,383 0

7327. P8132 (repl 8090) Station Wagon 0 0 0 0 0 0 30,444 30,444 0 30,444 0

7328. P3168 (repl 3133) 4x4 Dual Cab w Canopy 0 0 0 0 0 0 28,142 28,142 0 28,142 -0

7329. P3169 (repl 3142) 4x4 Dual Cab 0 0 0 0 0 0 26,407 26,407 0 26,407 -0

7330. P3170 (repl 3118) 4x4 Dual Cab 0 0 0 0 0 0 27,962 27,962 0 27,962 0

7331. P3171 (repl 3127) 4x4 Space Cab Ute 0 0 0 0 0 0 38,849 38,849 0 38,849 -0

7332. P3172 (Repl 3115) 4x4 Dual Cab w canopy 0 0 0 0 0 0 28,342 28,342 0 28,342 -0

7333. P3173 (repl 3103) 4x4 single cab w tray 0 0 0 0 0 0 34,704 34,704 0 34,704 0

7334. P3174 (repl 3131) Dual Cab w tray 0 0 0 0 0 0 38,264 38,264 0 38,264 0

7335. P6304 (repl 6302) 3.5 Tonne Forklift 0 0 0 0 0 0 41,893 41,893 0 41,893 -0

7336. P6216 Landfill Waste Compactor 0 0 0 0 0 0 543,000 543,000 0 543,000 0

7337. P7005 Front End Loader - Scn Landfill 0 0 0 0 0 0 262,300 262,300 0 262,300 0

7338. P7311 CAT Motor Grader (Repl P7300) 0 0 0 0 0 85,003 378,319 378,319 0 378,319 0

7339. P7312 CAT Motor Grader (Repl P7305) 0 0 0 0 0 94,999 365,035 365,035 0 365,035 -0

7340. Merriwa Light Vehicle Hoist 0 0 0 0 0 0 7,786 7,786 0 7,786 0

7341. P9917 Travel Irrigator (Sport Complex) 0 0 0 0 0 0 41,333 41,333 0 41,333 -0

7342. P9918 Travelling Irrigator (Scone Park) 0 0 0 0 0 0 6,798 6,798 0 6,798 0

7343. P9919 Travelling Irrigator (Murray Bain) 0 0 0 0 0 0 6,798 6,798 0 6,798 0

7344. P9920 Travelling Irrigator (White Park) 0 0 0 0 0 0 6,798 6,798 0 6,798 0

7345. P1173 (Repl 1149) Plant Trailer 0 0 0 0 0 0 50,900 50,900 0 50,900 -0

7346. P1193 (Repl 724) Mower Trailer 0 0 0 0 0 0 7,965 7,965 0 7,965 0

7347. Jetmaster Road Patch Machine (Repl 5512) 0 0 0 0 0 0 323,720 0 0 0 0

7348. P9031 4WD 72" Zero Turn Mower(Repl 9019) 0 0 0 0 0 0 33,451 33,451 0 33,451 0

7349. Adblue Bowser for Scone Workshop 0 0 0 0 0 0 3,231 3,231 0 3,376 -145

7350. P1164 Site Amenities Van (Repl P9909) 0 0 0 0 0 0 45,850 45,850 0 45,850 0

7351. P8133 Small 4Door Hatchback (Repl 8107) 0 0 0 0 0 0 22,575 22,575 0 22,575 0

7352. P8134 Mitsubishi AWD Wagon (Repl 8098) 0 0 0 0 0 0 32,149 32,149 0 32,149 -0

7353. P8135 Toyota Tarago 8 Seat (Repl 8087) 0 0 0 0 0 0 42,136 42,136 0 42,136 -0

7354. P1194 8T GVM Plant Trailer (Repl P1183) 0 0 0 0 0 0 29,564 8,869 0 8,869 0

7355. P8136 Toyota Prado GXL (Repl 8127) 0 0 0 0 0 0 49,689 49,689 0 49,689 -0

7356. P9032 Large Commercial Mower (Repl 9009) 0 0 0 0 0 0 26,495 26,495 0 26,495 -0

7357. Replace Tyre Shed Door Scone Workshop 0 0 0 0 0 0 2,420 2,420 0 2,420 0

7358. P6113 85 HP 4WD Tractor (Repl 6104) 0 0 0 0 0 0 85,312 1,100 0 1,100 0


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7359. P6114 85HP 4WD Tractor (Repl 6105) 0 0 0 0 0 0 85,312 85,312 0 85,322 -10

7800. P3175 Mitsibishi Trition (rpl P8114) 0 0 0 0 0 0 28,142 28,142 0 28,142 -0

7991. Roller Door at Scone Workshop 0 0 0 -10,750 0 10,750 16,627 16,627 0 16,627 -0

Total Plant Services 0 0 0 -2,471,750 -1,063,000 3,534,750 3,079,750 2,513,618 0 2,513,773 -155

Stores/Purchasing Services

4013. Upgrade Storage Facilities 0 0 0 0 -10,000 10,000 765 765 0 765 0

5149. Replace Air Conditioner Storemans Office 0 0 0 0 0 0 1,409 1,409 0 1,409 -0

Total Stores/Purchasing Services 0 0 0 0 -10,000 10,000 2,174 2,174 0 2,174 0

Total Administration 0 0 0 -2,724,750 -1,121,655 3,846,405 3,480,581 2,837,609 -1,660 2,802,239 35,370

Community Services & Education

Aged Care - Gummun Place Hostel

1101. Hostel Air Conditioning Upgrade 0 0 0 0 -5,000 5,000 5,000 0 0 0 0

4043. Hostel Room Upg on Changeover 0 0 0 0 -5,000 5,000 1,821 1,250 0 512 738

4163. Hostel - Fundraising capital works 0 0 0 0 0 0 2,000 2,000 0 0 2,000

4289. Pendant warning system 0 0 0 -25,000 0 25,000 24,309 24,309 0 24,309 -0

4291. Carpet Replacement 0 0 0 0 0 0 10,000 10,000 0 0 10,000

4551. Relay Pavers 0 0 0 0 -3,000 3,000 3,000 3,000 0 1,266 1,734

4553. Storage Shed & BBQ area 0 0 -20,000 0 0 20,000 0 0 0 0 0

4569. Resident Hoist - Salsa Standing + sling 0 0 0 0 0 0 3,905 3,905 0 3,905 0

4570. Dishwasher and Laundry Wash Dispensers 0 0 0 0 0 0 2,824 2,824 0 2,824 0

Total Aged Care - Gummun Place Hostel 0 0 -20,000 -25,000 -13,000 58,000 52,859 47,288 0 32,816 14,472

Aged Care - Independent Living Units

1025. ILUs Bathroom Upgrades 0 0 0 -1,000 0 1,000 1,000 1,000 0 808 192

1026. Mdi ILU Carports 0 0 0 -9,000 0 9,000 9,000 0 0 0 0

1028. Mdi ILU Kitchen Upgrades 0 0 0 -1,600 0 1,600 0 1,600 -1,600 0 1,600

1029. Mwa ILU Replace Air Conditioner 0 0 0 -1,700 0 1,700 0 0 0 0 0

1034. Mdi ILU Painting 0 0 0 -2,100 0 2,100 2,100 2,100 0 0 2,100

1038. Mwa ILU Replace Floor Coverings 0 0 0 -2,500 0 2,500 0 0 -2,500 0 0

1040. Mwa ILU Kitchen Upgrades 0 0 0 -5,000 0 5,000 4,500 1,000 1,500 841 159

1240. Landscaping 0 0 0 0 -1,500 1,500 0 0 -1,500 0 0

1293. Mwa ILU Carport Installation 0 0 0 -4,000 0 4,000 0 0 0 0 0

4707. Mdi ILU Ramp accesses 0 0 0 -6,000 0 6,000 6,000 0 0 0 0

Total Aged Care - Independent Living Units 0 0 0 -32,900 -1,500 34,400 22,600 5,700 -4,100 1,649 4,051

Children`s Services - Before & After School Care


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1157. OOSH - Replace Air Conditioner 0 0 0 0 0 0 2,818 2,818 0 2,818 -0

1242. Install window awning and blinds 0 0 0 0 -5,000 5,000 5,000 5,000 0 4,810 190

Total Children`s Services - Before & After School Care 0 0 0 0 -5,000 5,000 7,818 7,818 0 7,628 190

Children`s Services - Early Learning Centre

1112. Playground development 0 0 0 0 -10,000 10,000 10,000 10,000 0 0 10,000

1287. Softfall Shadecover renewal 0 0 0 0 -6,000 6,000 0 0 0 0 0

4712. ELC - Air conditioner Upgrade 0 0 0 0 0 0 8,891 8,891 0 8,891 0

4782. ELC - Replace HWS 0 0 0 0 0 0 782 0 782 782 -782

Total Children`s Services - Early Learning Centre 0 0 0 0 -16,000 16,000 19,673 18,891 782 9,673 9,218

Social Protection

2056. Alcohol & Drug Ed Programs 0 0 0 0 -2,500 2,500 2,500 2,500 0 0 2,500

2057. Abn Mens Shed 0 0 0 0 0 0 54,200 54,200 0 52,661 1,539

Total Social Protection 0 0 0 0 -2,500 2,500 56,700 56,700 0 52,661 4,039

Youth Services

4318. New Awnings Scn/Mwa 0 0 0 -2,500 0 2,500 2,500 2,500 0 0 2,500

4319. Mwa - Floor Coverings 0 0 0 -5,000 0 5,000 5,000 5,000 0 0 5,000

Total Youth Services 0 0 0 -7,500 0 7,500 7,500 7,500 0 0 7,500

Total Community Services & Education 0 0 -20,000 -65,400 -38,000 123,400 167,150 143,897 -3,318 104,427 39,470

Economic Affairs

Camping Areas & Caravan Parks

4121. Stewarts Brook Camping Amenities 0 0 0 0 0 0 4,000 4,000 0 4,000 0

5034. Moonan Flat - Add Power 0 0 0 0 -4,000 4,000 0 0 0 0 0

Total Camping Areas & Caravan Parks 0 0 0 0 -4,000 4,000 4,000 4,000 0 4,000 0

Real Estate

0981. Aberdeen Heights Subdivision - Stg 7 0 0 0 -80,000 0 80,000 0 0 0 0 0

4150. Residential Capital Works 0 0 0 0 -12,000 12,000 6,000 1,250 0 2,955 -1,705

4568. Purchase Land 3 Blaxland St Merriwa 0 0 0 0 0 0 53,000 53,000 0 53,000 0

Total Real Estate 0 0 0 -80,000 -12,000 92,000 59,000 54,250 0 55,955 -1,705

Saleyards

0724. Holding Yards 0 0 0 0 -60,000 60,000 0 0 0 0 0

0755. Saleyards Redevelopment 0 -500,000 -500,000 0 0 1,000,000 151,838 92,645 54,000 105,064 -12,419

0881. Saleyards Water Reuse Strategy 0 0 -60,000 0 -20,000 80,000 0 0 0 0 0

1265. Front Entry & Drains 0 0 0 0 -15,000 15,000 0 0 0 0 0


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1267. Agent Cover 0 0 0 0 -5,000 5,000 0 0 0 0 0

1270. Drainage & Stormwater Upgrade 0 0 0 -20,000 0 20,000 0 0 0 0 0

1271. Refurbish Toilets 0 0 0 0 -5,000 5,000 0 0 0 0 0

4448. Saleyards Truckwash 0 0 0 0 -20,000 20,000 0 0 0 0 0

4693. Waste Management Facility 0 0 -360,000 0 0 360,000 15,000 0 0 0 0

4714. Head Bail 0 0 0 0 0 0 4,545 4,545 0 4,545 -0

4724. IT Hardware & Software upgrade 0 0 0 0 0 0 9,300 0 9,300 0 0

4726. Saleyards Smoking Area 0 0 0 0 0 0 5,200 0 0 0 0

Total Saleyards 0 -500,000 -920,000 -20,000 -125,000 1,565,000 185,883 97,190 63,300 109,609 -12,419

Tourism & Area Promotion

4007. ED & T Projects 0 0 0 -18,150 -1,850 20,000 39,842 36,450 3,392 39,842 -3,392

4556. Mwa - Entrance Statement 0 0 0 -10,000 0 10,000 10,000 0 0 0 0

4635. Horse Stud Trail 0 0 0 0 -10,000 10,000 5,000 0 0 0 0

Total Tourism & Area Promotion 0 0 0 -28,150 -11,850 40,000 54,842 36,450 3,392 39,842 -3,392

Total Economic Affairs 0 -500,000 -920,000 -128,150 -152,850 1,701,000 303,725 191,890 66,692 209,407 -17,517

Environment

Solid Waste Management

0814. Waste Abn - Land Licences/Fees 0 0 0 0 0 0 5,600 5,600 0 5,600 0

0816. Waste Mdi - Transfer Station 0 0 0 -180,000 0 180,000 0 0 0 0 0

0817. Better Waste Program 0 0 -75,500 0 0 75,500 75,500 56,625 0 13,322 43,303

0825. Integrated Waste Management Strategy 0 0 0 0 0 0 9,000 9,000 0 8,464 536

1277. Rehabilitation of Landfill Sites 0 0 0 -50,000 0 50,000 8,000 8,000 0 7,774 226

4500. Waste Scn - Resource Recovery Ctre Expan 0 0 -120,337 -170,000 0 290,337 446,479 396,479 0 318,900 77,579

4550. Waste Mwa - Weighbridge 0 0 -75,000 -75,000 0 150,000 0 0 0 0 0

4561. Scn - Weighbridge 0 0 -75,000 -75,000 0 150,000 150,000 112,500 0 123,809 -11,309

4562. Abn - Weighbridge 0 0 -75,000 -75,000 0 150,000 0 0 0 0 0

Total Solid Waste Management 0 0 -420,837 -625,000 0 1,045,837 694,579 588,204 0 477,870 110,334

Stormwater Management

4436. Gundy Rd - Strathearn Stormwater 0 0 0 0 0 0 10,118 10,118 0 9,953 165

4437. Kingdon St New Reticulation 0 0 0 0 -160,000 160,000 149,882 149,882 0 126,267 23,615

Total Stormwater Management 0 0 0 0 -160,000 160,000 160,000 160,000 0 136,221 23,779

Total Environment 0 0 -420,837 -625,000 -160,000 1,205,837 854,579 748,204 0 614,090 134,114

Housing & Community Amenities


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Public Cemeteries

0702. Scone Lawn Cemetery Extension 0 0 0 0 -10,000 10,000 0 0 0 0 0

1259. Signage Program 0 0 0 0 -3,000 3,000 3,000 0 0 0 0

1261. Tree Planting 0 0 0 0 -5,000 5,000 3,110 0 0 0 0

1323. Mdi Columbarium 0 0 0 0 0 0 3,694 3,694 0 3,694 -0

Total Public Cemeteries 0 0 0 0 -18,000 18,000 9,804 3,694 0 3,694 -0

Street Lighting

0765. Street & Public Lighting Capital Works 0 0 0 -20,000 0 20,000 0 0 0 0 0

1325. Liverpool & Main Sts Pedestrian Lights 0 0 0 0 0 0 20,000 10,000 0 5,922 4,078

Total Street Lighting 0 0 0 -20,000 0 20,000 20,000 10,000 0 5,922 4,078

Total Housing & Community Amenities 0 0 0 -20,000 -18,000 38,000 29,804 13,694 0 9,617 4,077

Mining, Manufacturing & Construction

Quarry Operations

0806. Gravel Exploration 0 0 0 -50,000 0 50,000 10,000 -25,500 0 2,315 -27,815

Total Quarry Operations 0 0 0 -50,000 0 50,000 10,000 -25,500 0 2,315 -27,815

Total Mining, Manufacturing & Construction 0 0 0 -50,000 0 50,000 10,000 -25,500 0 2,315 -27,815

Public Order & Safety

Fire Service Levy & Fire Protection

1220. Ellerston Shed 0 0 0 0 0 0 0 0 0 167 -167

1222. Killoe Shed 0 0 0 0 0 0 4,151 2,187 1,964 4,151 -1,964

1316. Gummun RFS Shed 0 0 -5,000 0 0 5,000 0 0 0 0 0

Total Fire Service Levy & Fire Protection 0 0 -5,000 0 0 5,000 4,151 2,187 1,964 4,318 -2,131

Total Public Order & Safety 0 0 -5,000 0 0 5,000 4,151 2,187 1,964 4,318 -2,131

Recreation & Culture

Community Centres & Halls

1052. Mdi RSL Hall - Ongoing Upgrade 0 0 0 0 -5,000 5,000 5,000 5,000 0 0 5,000

1145. Mdi RSL Hall - Painting 0 0 0 0 -10,000 10,000 10,000 10,000 0 0 10,000

1153. Mwa School of Arts - Painting 0 0 0 0 -10,000 10,000 13,920 13,920 0 0 13,920

4314. Replace Furniture & Equip 0 0 0 0 -2,000 2,000 427 347 80 427 -80

4463. Rpl Stove Snr Citz 0 0 0 0 -1,500 1,500 2,068 1,500 568 2,068 -568

Total Community Centres & Halls 0 0 0 0 -28,500 28,500 31,415 30,767 648 2,495 28,272


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Parks & Gardens

1256. Mdi - Wilson Park Shade 0 0 0 0 -20,000 20,000 10,090 10,090 0 10,090 0

4505. Playground Equipment upgrade 0 0 0 0 -64,000 64,000 64,000 22,250 0 10,701 11,549

5201. Paradise Park Toilet 0 0 0 0 0 0 66,600 0 0 9,887 -9,887

Total Parks & Gardens 0 0 0 0 -84,000 84,000 140,690 32,340 0 30,678 1,662

Public Libraries

1227. Abn - Library Upgrade 0 0 0 0 -8,000 8,000 7,134 7,134 0 7,134 0

1294. Improved Technology Platform 0 0 0 0 -5,000 5,000 0 0 0 0 0

4557. Redevelopment Mwa Library 0 0 -70,000 0 -20,000 90,000 20,000 20,000 0 9,306 10,694

4716. Container 0 0 0 0 0 0 4,738 4,738 0 4,738 -0

Total Public Libraries 0 0 -70,000 0 -33,000 103,000 31,872 31,872 0 21,178 10,694

Sporting Grounds & Venues

0847. White Park Development 0 0 -1,550,000 -300,000 0 1,850,000 31,044 31,044 0 26,347 4,697

4109. Mwa Showground Upgrade 0 0 0 0 -20,000 20,000 183,109 33,109 0 30,970 2,139

4292. Scn Basketball Stadium - Toilet Upgrade 0 0 0 -7,000 0 7,000 7,000 0 0 0 0

4509. Mwa Oval Toilet 0 0 0 0 0 0 79,000 74,730 4,270 77,435 -2,705

4701. Jefferson Park Reserve 0 0 0 0 0 0 77,362 77,362 0 77,362 0

4702. Aberdeen Sports Hub 0 0 0 0 0 0 131,930 131,930 0 132,486 -556

4706. Mwa Tennis Courts Upgrade 0 0 0 0 -8,000 8,000 8,000 0 0 0 0

4715. Scone Golf Course Re-design 0 0 0 0 0 0 30,000 30,000 0 28,679 1,321

5202. Basketball 1/2 Court 0 0 0 0 0 0 5,000 5,000 0 5,174 -174

5204. Abn Sports Hub Shade Sail 0 0 0 0 0 0 12,150 12,150 0 0 12,150

Total Sporting Grounds & Venues 0 0 -1,550,000 -307,000 -28,000 1,885,000 564,595 395,325 4,270 378,455 16,870

Swimming Pools

1129. Mwa - Security Upg incl Cameras 0 0 0 -5,000 0 5,000 0 0 -4,390 0 0

4094. Scn - Valve Replacement in Plantroom 0 0 0 -10,000 0 10,000 10,000 0 0 0 0

4296. Mdi - Tile replacement & pool painting 0 0 0 -11,600 -15,000 26,600 0 0 0 0 0

4301. Mdi - Shade Cover 25m pool 0 0 -24,000 -26,000 0 50,000 50,000 50,000 0 43,641 6,359

4429. Renew Roof over Kiosk 0 0 0 0 -15,000 15,000 15,000 0 0 0 0

4430. Renew Solar Heating System 0 0 -30,000 0 0 30,000 0 0 0 0 0

4626. New Chlorine Pump 0 0 0 -5,000 0 5,000 0 0 0 0 0

4628. Re Fibreglass Pool 0 0 0 -30,000 0 30,000 37,011 37,011 0 37,011 -0

4695. Defibrillators 0 0 0 -3,500 0 3,500 3,150 3,150 0 3,150 0

4695. Defibrillators 0 0 0 -3,500 0 3,500 3,150 3,150 0 3,150 0

4695. Defibrillators 0 0 0 0 -3,500 3,500 3,150 3,150 0 3,150 0

4713. Scourer/Aeration pump 0 0 0 0 0 0 5,610 5,610 0 5,610 0


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Total Swimming Pools 0 0 -54,000 -94,600 -33,500 182,100 127,071 102,071 -4,390 95,712 6,359

Total Recreation & Culture 0 0 -1,674,000 -401,600 -207,000 2,282,600 895,643 592,375 528 528,517 63,858

Transport & Communication

Aerodrome

1115. Airport - Drainage Works 0 -300,000 -500,000 0 0 800,000 0 0 0 0 0

1262. Airport Terminal Building 0 0 -350,000 0 0 350,000 0 0 0 0 0

5141. Airport - Master Plan 0 0 0 0 0 0 53,840 50,840 3,000 43,840 7,000

5205. FOD Boss 0 0 0 0 0 0 0 0 0 7,660 -7,660

Total Aerodrome 0 -300,000 -850,000 0 0 1,150,000 53,840 50,840 3,000 51,500 -660

Bridges

0690. EOY assets Capitalised 0 0 0 0 0 0 0 0 0 0 0

1299. R2R - Garlands Bridge Approaches 0 0 0 0 0 0 0 0 0 0 0

1301. Starrs Crossing Bridge & Approaches -40,000 0 -650,000 0 0 690,000 690,000 690,000 0 601,840 88,160

1302. R2R - Sandy Creek Bridge Approaches 0 0 0 0 0 0 0 0 0 0 0

4138. Middlebrook Bridge 0 0 0 0 0 0 0 0 0 0 0

4696. Barton St Causeway 0 0 0 0 0 0 0 0 0 0 0

4767. Omadale Brook Bridge 0 0 0 0 0 0 0 0 0 0 0

4768. Camerons Bridge Rouchel 0 0 0 0 0 0 0 0 0 0 0

5116. LIRS - Garlands Bridge 0 0 0 -160,000 0 160,000 260,000 260,000 0 260,745 -745

5118. LIRS - Sandy Creek Bridge 0 0 0 -230,000 0 230,000 230,000 25,000 0 4,847 20,153

5166. Dartbrook Bridge 0 0 0 0 0 0 0 0 0 0 0

Total Bridges -40,000 0 -650,000 -390,000 0 1,080,000 1,180,000 975,000 0 867,432 107,568

Footpaths

4044. Ftpth - Haydon St,Mdi(Victoria-Adelaide) -12,500 0 0 0 -34,500 47,000 47,935 47,935 0 47,935 -0

4327. Kerb Ramp Upgrade 0 0 0 0 -15,000 15,000 7,500 0 0 0 0

4704. Scn-Satur Rd Cycleway extension 0 0 0 0 0 0 75,026 75,026 0 75,026 -0

Total Footpaths -12,500 0 0 0 -49,500 62,000 130,461 122,961 0 122,961 -0

Roads & Bridges - Regional

0757. MR105 - Moonan Cutting 0 0 -300,000 -150,000 0 450,000 758,200 758,200 0 565,858 192,342

0759. MR358 Widening & Initial Seal 0 0 -200,000 0 -200,000 400,000 408,143 400,000 8,143 408,143 -8,143

0774. MR62 Owens Gap Widening investigation 0 0 0 0 -20,000 20,000 8,708 8,708 0 5,700 3,008

1285. Regional Rd Reseals 0 0 0 0 -180,000 180,000 493,186 493,186 0 493,185 1

4432. MR105 Rehab 1.5km to 2.3km 0 0 -108,000 0 -108,000 216,000 260,000 260,000 0 255,582 4,418

4433. MR105 Rehab 17.3km to 18.3km 0 0 -108,000 0 -108,000 216,000 352,595 352,595 0 335,893 16,702


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4698. R2R MR358 Sealed Road rehabilitation 0 0 0 0 0 0 85,000 85,000 0 84,945 55

Total Roads & Bridges - Regional 0 0 -716,000 -150,000 -616,000 1,482,000 2,365,832 2,357,689 8,143 2,149,306 208,383

Roads - Local (Sealed, Unsealed & Urban)

0834. Timor Rd, Mdi 0 0 0 -100,000 0 100,000 100,000 0 0 0 0

0856. R2R Haydon St, Mdi K&G -22,800 0 -77,200 0 0 100,000 101,671 100,206 1,465 101,671 -1,465

0857. R2R Susan St, Scn K&G 0 0 -90,000 0 0 90,000 62,624 62,140 484 62,624 -484

0858. R2R Mt Erin Road 0 0 -100,000 0 0 100,000 86,601 86,601 0 86,601 -0

0860. R2R Waverley St, Scn K&G Replace 0 0 -180,000 0 0 180,000 300,000 290,000 -60,000 289,879 121

0887. Main St, Scn Rehabilitation 0 0 0 0 -280,000 280,000 0 0 0 0 0

0887. Main St, Scn Rehabilitation 0 0 0 0 0 0 280,000 180,000 0 181,372 -1,372

1206. Kyuga St, Abn (Graeme-Bedford) K&G 0 0 0 0 0 0 10,372 10,372 0 10,372 0

1207. Bedford St, Abn (Kyuga-Mount) K&G 0 0 0 0 0 0 13,493 13,493 0 13,504 -11

1283. Urban Rd Reseals 0 0 0 0 -280,000 280,000 266,095 266,095 0 267,029 -934

1284. Rural Rd Reseals 0 0 0 0 -560,000 560,000 532,465 532,465 0 534,961 -2,496

1299. R2R - Garlands Bridge Approaches 0 0 0 -180,000 0 180,000 301,513 301,487 26 301,513 -26

4054. LIRS-Haydon St, Mdi (Adelaide-Polding) 0 0 0 0 0 0 74,612 74,612 0 74,978 -366

4250. R2R Segenhoe St, Abn Rehab(Perth-Gordon) -60,000 0 -600,000 0 0 660,000 600,000 185,000 -60,000 8,886 176,114

4357. Rotherwood Rd Mwa Gravel Resheet 0 0 -85,000 0 0 85,000 0 -85,000 0 0 -85,000

4431. Haydon St, Mdi Rehabilitation 0 0 0 -63,750 -92,250 156,000 138,854 140,544 -10,500 97,792 42,752

4717. Ollerton Rd 0 0 0 0 0 0 30,000 15,000 0 0 15,000

5110. LIRS - Timor Rd 0 0 0 -160,000 0 160,000 160,000 0 0 817 -817

5115. LIRS - Ringwood Rd (Wollar) 0 0 0 -40,000 0 40,000 70,471 70,471 0 70,471 -0

5143. R2R Idaville Rd 0 0 -214,458 0 0 214,458 205,573 205,573 0 205,573 -0

5146. R2R Glenbawn Road 0 0 -100,000 0 0 100,000 100,000 2,500 0 2,713 -213

5203. Grame St, Abn K&G extension 0 0 0 0 0 0 12,700 0 12,700 12,701 -12,701

Total Roads - Local (Sealed, Unsealed & Urban) -82,800 0 -1,446,658 -543,750 -1,212,250 3,285,458 3,447,044 2,451,559 -115,825 2,323,455 128,104

Transport Ancillaries

0749. CBD & Street Furniture 0 0 0 -10,000 -10,000 20,000 0 0 0 0 0

0775. Regional Rd Guardrail Replacement 0 0 -30,000 0 0 30,000 49,000 49,000 0 39,796 9,204

1192. CBD Upgrade - Mwa 0 0 0 -125,000 0 125,000 0 0 0 0 0

4078. Farram Lane Construction 0 0 0 -50,000 0 50,000 5,000 1,000 0 1,025 -25

4079. Street Signs 0 0 0 0 -10,000 10,000 6,000 6,000 0 687 5,313

4338. Mdi CBD - Fencing 0 0 0 0 -5,000 5,000 0 0 0 0 0

4339. CBD M'di Upgrade 0 0 0 0 -6,000 6,000 0 0 0 0 0

4343. Scone CBD - Walk of Fame 0 0 0 -10,000 0 10,000 0 0 0 0 0

4563. Banner Pole Systems 0 0 0 0 -25,000 25,000 27,610 27,610 0 2,610 25,000

4566. Bunnan Guardrail Erection 0 0 0 0 0 0 61,000 61,000 0 62,021 -1,021


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4708. CBD Masterplan 0 0 0 -30,000 -20,000 50,000 88,000 65,000 20,000 77,690 -12,690

Total Transport Ancillaries 0 0 -30,000 -225,000 -76,000 331,000 236,610 209,610 20,000 183,830 25,780

Total Transport & Communication -135,300 -300,000 -3,692,658 -1,308,750 -1,953,750 7,390,458 7,413,787 6,167,659 -84,682 5,698,484 469,175

Total General Fund -135,300 -800,000 -6,732,495 -5,323,650 -3,651,255 16,642,700 13,159,420 10,672,015 -20,476 9,973,414 698,601

Water Fund

Water Supplies

Merriwa/Cassilis Water

2025. Mwa - Meter Replacements 0 0 0 0 -10,000 10,000 26,375 22,275 0 15,979 6,296

4183. Mwa/Cassilis - WTP Telemetry Upgrade 0 0 0 0 0 0 23,050 25,000 -1,950 3,068 21,932

4184. Mwa - Mains/Valve Replacement Program 0 0 0 0 0 0 5,000 5,000 0 4,940 60

4374. Mwa - Langley St Bore Pump No2 Replace 0 0 0 -35,000 0 35,000 35,000 0 0 0 0

4675. Cassilis - Bore Pump Replace & Pipe Impr 0 0 0 -30,000 0 30,000 30,000 0 0 0 0

4677. Mwa - Treatment Plant Minor Renewals 0 0 0 -25,000 0 25,000 16,625 2,400 0 50 2,350

4679. Cass - Manproof Fence @ Reservoir Site 0 0 0 -13,000 0 13,000 14,950 13,000 1,950 14,953 -1,953

4680. Cass - Chlorine Dosing Shed Replace 0 0 0 -14,000 0 14,000 15,300 15,300 0 15,277 23

4681. Mwa - Mains Marquet St (Blaxland-Roach) 0 0 0 -17,550 0 17,550 17,550 0 0 2,582 -2,582

4689. Cass - Treatment Plant SCADA 0 0 0 -30,000 0 30,000 30,000 30,000 0 3,104 26,896

Total Merriwa/Cassilis Water 0 0 0 -164,550 -10,000 174,550 213,850 112,975 0 59,953 53,022

Murrurundi Water

1077. Mayne St Main (Adelaide to Wilson Mem) 0 0 0 0 0 0 2,231 2,231 0 2,231 0

1161. Mdi - Haydon St Main (Victoria-Adelaide) 0 0 0 0 0 0 23,300 23,300 0 23,300 0

2022. Scn/Mdi Pipeline 0 0 -800,000 0 0 800,000 200,000 143,000 0 75,517 67,483

2026. Mdi - Meter Replacements 0 0 0 0 -24,000 24,000 24,000 18,000 0 18,947 -947

4377. Mdi - Installation of Telemetry 0 0 0 0 0 0 32,593 21,593 11,000 32,663 -11,070

4388. Mdi-Mayne St Mains repl(Brook-Victoria) 0 0 0 -180,000 0 180,000 0 0 -154,000 0 0

4542. Mdi - O'Connell St Mains (To Resevoir) 0 0 0 0 0 0 20,315 20,315 0 20,770 -455

4543. Mdi Water Treatment Plant 0 0 0 0 0 0 4,600 0 4,600 1,880 -1,880

4662. Mdi - Water Mains Ext - Bernard St 0 0 0 -28,000 0 28,000 28,000 28,000 0 6,427 21,573

4663. Mdi - Water Mains Ext - Mount St 0 0 0 -32,700 0 32,700 32,700 32,700 0 3,309 29,391

Total Murrurundi Water 0 0 -800,000 -240,700 -24,000 1,064,700 367,739 289,139 -138,400 185,045 104,094

Scone/Aberdeen Water

1105. Scn/Abn - Minor Reservoir Repairs 0 0 0 -188,500 0 188,500 72,050 22,250 0 10,324 11,926


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2027. Scn/Abn - Meter Replacements 0 0 0 0 -89,000 89,000 101,000 91,000 10,000 105,946 -14,946

2028. WA Treatment Plant 0 0 -410,000 -615,000 0 1,025,000 63,723 13,500 0 30,817 -17,317

2029. WA Abn Backfeed 0 0 0 0 0 0 0 0 0 7,284 -7,284

2029. WA Abn Backfeed 0 0 -25,000 -75,000 0 100,000 100,000 88,000 0 58,569 29,431

4189. Abn - Walker St (Moray to Mount) 0 0 0 -51,500 0 51,500 77,650 77,650 0 78,353 -703

4190. Abn - Upp Campbell St (Graham-Reservoir) 0 0 0 0 0 0 15,964 15,964 0 15,964 -0

4208. Scn - Kingdon St, Underbore Rail Tracks 0 0 0 0 0 0 147,800 147,800 0 147,781 19

4210. Scn - Davies St Main 0 0 0 0 0 0 6,171 6,171 0 6,305 -134

4213. Scn - Main St Main(Liverpool to Philip) 0 0 0 0 -174,000 174,000 174,000 1,418 0 1,458 -40

4216. Scn - Scott St Main(Cooper to Liverpool) 0 0 0 0 0 0 18,860 18,860 0 18,923 -63

4219. Scn - Minor Main & Service Replacements 0 0 0 0 -122,000 122,000 97,700 97,700 0 78,715 18,985

4275. Abn-Short St Mains Replacement 0 0 0 0 0 0 1,680 1,680 0 1,680 -0

4384. Minor Pump Station Upgrades 0 0 0 0 0 0 9,500 0 9,500 9,441 -9,441

4519. Scn - Kingdon St (Kelly to Main St( 0 0 0 0 -63,000 63,000 76,169 76,169 0 76,990 -821

4520. Scn - Main St (Daycare to Kelly St) 0 0 0 0 0 0 61,080 61,080 0 61,085 -5

4521. Abn - Segenhoe St (Gordon to St Heliers) 0 0 0 -140,000 0 140,000 62,000 62,000 0 61,282 718

4522. Scn-Hill St (Kingdon to Liverpool St) 0 0 0 -220,000 0 220,000 193,479 193,479 0 193,561 -82

4523. Scn - Kingdon St (Main to Park St) 0 0 0 -80,000 0 80,000 91,510 91,510 0 91,466 45

4525. Abn-Segenhoe St (St Heliers to Perth St) 0 0 0 -140,000 0 140,000 57,000 57,000 0 56,481 519

4558. Scn - Glenbawn pipeline valve repl 0 0 0 0 0 0 47,500 47,500 0 47,500 -0

4565. Scn - Water Valve Replacement 0 0 0 0 0 0 62,245 53,745 8,500 61,117 -7,372

4661. Scn - Design Rural Water Scheme 0 0 0 0 0 0 32,750 32,750 0 32,435 315

4669. Abn - Reservior No.3 Replace Ctr Column 0 0 0 -42,000 0 42,000 42,000 42,000 0 0 42,000

4671. Scn/Abn-Security Fence @ East Side Resvr 0 0 0 -18,000 0 18,000 18,000 18,000 0 51 17,949

4672. Abn - Reline High Tower Tank & Platform 0 0 0 -76,500 0 76,500 76,500 54,800 0 0 54,800

4703. Scn Depot Standpipe Upgrade 0 0 0 0 0 0 12,000 12,000 0 1,289 10,711

4705. Scn - Replace Valve Togar Pump Station 0 0 0 0 0 0 2,961 2,961 0 2,961 -0

4709. Update S64 Plans 0 0 0 -22,000 0 22,000 22,000 22,000 0 1,253 20,748

4710. Aerodrome water connection 0 0 0 0 0 0 6,950 6,950 0 7,072 -122

4783. Equipment Replacement 0 0 0 0 0 0 16,924 0 16,924 16,924 -16,924

5200. Widden Cl Rising Main 0 0 0 0 0 0 198,791 198,791 0 200,685 -1,894

Total Scone/Aberdeen Water 0 0 -435,000 -1,668,500 -448,000 2,551,500 1,965,957 1,614,728 44,924 1,483,711 131,017

Total Water Supplies 0 0 -1,235,000 -2,073,750 -482,000 3,790,750 2,547,546 2,016,842 -93,476 1,728,709 288,133

Total Water Fund 0 0 -1,235,000 -2,073,750 -482,000 3,790,750 2,547,546 2,016,842 -93,476 1,728,709 288,133

Sewer Fund

Sewerage Services


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Merriwa Sewerage

1162. Mwa -Sewer Relining 0 0 0 -53,050 -41,600 94,650 32,150 32,150 0 32,000 150

4199. Mwa - Sewer Main CCTV 0 0 0 0 -27,000 27,000 0 0 0 0 0

4401. Mwa - STP Inlet Upgrade Screens 0 0 0 0 0 0 8,700 8,700 0 8,012 688

4466. Mwa - STP Renewals 0 0 0 0 0 0 13,466 13,466 0 13,304 162

4468. Mwa - Sewer Dig Up Repair Junctions/Pipe 0 0 0 0 -20,000 20,000 0 0 0 0 0

4572. Cassilis Sewer Scheme 0 0 0 0 0 0 30,000 30,000 0 2,881 27,119

Total Merriwa Sewerage 0 0 0 -53,050 -88,600 141,650 84,316 84,316 0 56,198 28,119

Murrurundi Sewerage

1108. Mdi - Sewer Main CCTV 0 0 0 0 -27,000 27,000 0 0 0 0 0

4271. Effluent Reuse Rosedale 0 0 0 0 0 0 21,437 0 0 0 0

4471. Mdi - Sewer Dig Up Repair Junctions/Pipe 0 0 0 0 -18,000 18,000 4,166 1,495 2,671 4,166 -2,671

4536. Mdi - Sewer relining inc digups 0 0 0 -38,000 -41,600 79,600 33,182 33,182 0 33,182 0

Total Murrurundi Sewerage 0 0 0 -38,000 -86,600 124,600 58,785 34,677 2,671 37,347 -2,670

Scone/Aberdeen Sewerage

1210. Scn - Update Water Reuse Mgt Plan 0 0 0 -34,000 0 34,000 34,000 34,000 0 29,788 4,212

1211. Abn - St Andrews St Main Re-lining 0 0 0 -72,560 0 72,560 27,712 0 -7,200 0 0

3016. Scn - STP Renewals 0 0 0 0 -25,000 25,000 25,000 0 0 0 0

4221. Scn - Treatment Plant Minor Addtns/Renew 0 0 0 0 0 0 7,648 7,648 0 7,648 0

4391. Scn-Sewer Main Infiltration Program 0 0 0 0 -65,000 65,000 65,000 35,000 0 0 35,000

4397. Scn/Abn - Sewer Main CCTV 0 0 0 0 -81,000 81,000 0 0 0 0 0

4400. Abn - STP Inlet upgrade screens 0 0 0 0 0 0 4,700 4,700 0 4,695 5

4450. Abn - Mount & St Andrews St 0 0 0 0 0 0 0 0 0 272 -272

4472. Scn - Full Mains Replacements (Scn/Abn) 0 0 0 0 -70,000 70,000 0 0 0 0 0

4473. Scn - Sewer Relining Plus Dig Ups 0 0 0 -304,800 -249,600 554,400 788,650 788,650 0 788,650 -0

4474. Scn - Sewer Dig Up Repair Junctions/Pipe 0 0 0 0 -54,000 54,000 0 0 0 0 0

4475. Scn - Manhole Replacements/Improvements 0 0 0 0 0 0 22,620 15,420 7,200 22,952 -7,532

4478. Scn - 225mm Pipe Ext Hill St Construct 0 0 0 0 -36,500 36,500 36,500 36,500 0 0 36,500

4479. Scn - Moobi Rd SPS Switch Replace/Probes 0 0 0 0 0 0 10,000 2,775 0 2,775 -0

4480. Scn - Moobi Rd SPS Upgrade Pump Pressure 0 0 0 0 0 0 28,657 22,000 6,657 1,199 20,801

4481. Scn - Moobi Rd SPS Telemetry 0 0 0 0 0 0 590 590 0 590 0

4482. Scn - Moobi Rd SPS Concrete/Pipeworks 0 0 0 0 0 0 3,972 3,972 0 3,972 -0

4483. Scn - Moobi Rd SPS Correct Flood Flow 0 0 0 0 0 0 11,343 11,500 -6,657 11,343 157

4486. Abn - STP Rustproofing/Sludge Pumps/Rail 0 0 0 0 -120,000 120,000 55,590 55,590 0 55,591 -1

4546. Scn - Vent Shaft Replacement 0 0 0 0 -20,000 20,000 22,777 22,777 0 22,777 0

4700. Scn - Saleyards Water Mgmt 0 0 0 0 0 0 59,285 59,285 0 19,410 39,875

4709. Update S64 Plans 0 0 0 -22,000 0 22,000 22,000 10,000 0 20,997 -10,997


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4711. Joan St Pedestals 0 0 0 0 0 0 36,912 36,912 0 36,912 -0

4718. Scn - STP Leachate Testing 0 0 0 0 0 0 29,000 29,000 0 23,589 5,411

Total Scone/Aberdeen Sewerage 0 0 0 -433,360 -721,100 1,154,460 1,291,956 1,176,319 0 1,053,161 123,158

Total Sewerage Services 0 0 0 -524,410 -896,300 1,420,710 1,435,057 1,295,312 2,671 1,146,706 148,606

Total Sewer Fund 0 0 0 -524,410 -896,300 1,420,710 1,435,057 1,295,312 2,671 1,146,706 148,606

OVERALL TOTAL -135,300 -800,000 -7,967,495 -7,921,810 -5,029,555 21,854,160 17,142,023 13,984,169 -111,281 12,848,828 1,135,341


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FCR.05.3 CONTRACTORS & EXPENSES REPORT



PURPOSE Report gives details of any contractor payments made during the month greater than $50,000 that have not been part of a tender process together with any consultancy and legal expenses made year to date.

RECOMMENDATION That the Committee: 1. Note the Contractors Listing for the period; 2. Note the Consultancy and Legal Expenses report for the period.

BACKGROUND The Contractors Listing provides details of any contracts Council has entered into for the period which exceed the value of $50,000 in accordance with Office of Local Government requirements. The Consultants, Legal and other Expenses Report will show expenditure year to date for consultancies and legal services. REPORT/PROPOSAL Council enters into contracts for the provision of services to Council. In addition to the tendering regulation for contracts exceeding $150,000, these reports provide details of such contracts. The details of expenditure for external consultants and legal services provide transparent reports on specialist and legal services to Council. OPTIONS To note details or request further information about details of payments made. CONSULTATION Annual community consultation is undertaken with the community in regard to the Delivery Program and Operational Plan during March to June each year.


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STRATEGIC LINKS a. Community Strategic Plan 2013+ The Contractors and Expenses report is linked to the Community Strategic Plan 2013+ through the Key Focus Area of Providing community leadership through open, accountable and efficient governance. b. Delivery Program Limited to various sections of the Delivery Program. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications As per Council’s procurement policy. b. Financial Implications As per the Contractors and Expenses Report details. c. Legislative Implications Regulatory requirement to provide report to Council. d. Risk Implications There is a financial risk if appropriate controls are not in place in regard to procurement. Appropriate measures should also be in place to ensure consultant and legal expenses are appropriate and within an approved budget. e. Other Implications Nil CONCLUSION Details of contractor payments greater than $50,000 that are not part of a tender endorsed by Council are provided together with details of consultants and legal costs incurred. ATTACHMENTS

1 Contractors & Expenses - April 2016


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Contractor Contract Detail & PurposeContract

Value

Commencement

Date

Duration of

Contract

Budgeted

(Y/N)Comments

Notes

1. Minimum reporting level for contractors is 1% of estimated income from continuing operations or $50,000 whichever is the lesser.

3. Contracts for employment are not included.

4. Comments are provided where a contract for services etc was not included in the budget.


Contracts Listing

April 2016

2. Contracts listed are those entered into during the month and have yet to be fully performed, excluding contractors that are on Council's

preferred supplier list, or contracts previously approved by Council.


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ResourceOriginalBudget

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YTDActuals

General Fund

0405. Consultants1 125,870 167,531 115,777

0407. IT Consultants 47,000 17,000 13,685

0408. Planning Consultant Fees 20,000 5,000 4,061

0607. Debt Collection Legal Fees 65,000 84,000 81,668

0611. Legal Costs Other 18,000 24,391 19,739

Total General Fund 275,870 297,922 234,930

Water Fund

0405. Consultants 115,000 117,650 113,516

0607. Debt Collection Legal Fees 2,500 2,500 9,303

0611. Legal Costs Other 0 0 1,395

Total Water Fund 117,500 120,150 124,214

Sewer Fund

0405. Consultants 44,500 42,500 20,997

0611. Legal Costs Other 3,000 1,500 0

Total Sewer Fund 47,500 44,000 20,997

Grand Total 440,870 462,072 380,141

Description1$

Airport Masterplan 43,500.00$

Museum Advisor Fees 4,200.00$

Heritage Advisor Fees 14,799.65$

S94 Contribution Plan 9,917.00$

Mwa Office Refurbishment 3,160.00$

Road Benchmarking 4,000.00$

Moonan cutting design works 1,514.00$

Saleyards Workcover Investigation 4,105.00$

White Park Development Report 1,620.00$

Waste Less Recycle More 3,000.00$

Aged Care Services 13,037.00$

MR358 Project 10,000.00$

Horticultural Services 650.00$

Economic Analysis Saleyards 2,275.00$

Total 115,777.65$

Upper Hunter Shire CouncilConsultancy and Legal Expenses

April 2016


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FCR.05.4 DONATIONS SUMMARY



PURPOSE Council provides donations under S356 of the Local Government Act 1993, a summary of payments and funds available is provided in the monthly financial report.

RECOMMENDATION That the Committee note the Year to Date Donations Summary for 2015/16.

BACKGROUND Council has a Donations Policy which gives guidelines for the payment or recommendation to Council for the provisions of Financial Assistance under S356 of the Local Government Act 1993. Section 356 of the Act States:

1) A Council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given.

3) However, public notice is not required if: a. the financial assistance is part of a specific program, and b. the program’s details have been included in the council’s draft management

plan for the year in which the financial assistance is proposed to be given, and

c. the program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and

d. the program applies uniformly to all persons within the council’s area or to a significant group of persons within the area.

The policy was last adopted by Council on 27 October 2014. Council has requested that a summary of donations made for the year be provided through the monthly Finance Committee reports. REPORT/PROPOSAL Council has a budget for donations and there is an increasing number of requests coming to Council.


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OPTIONS For notation only. CONSULTATION Funds are provided and advertised in Council’s Delivery Program. Council consults with the community in the March – June period prior to adopting the Delivery Program in June each year. STRATEGIC LINKS a. Community Strategic Plan 2013+ The provision of donations falls in line with two of the Key Focus Areas of the Community Strategic Plan 2013+ being:

1) Support families, the disadvantaged, children, young people and the aged for an equitable and caring society.

2) Promote wellbeing, through health, education, recreation and culture for a healthy, vibrant and fulfilling life for our community.

b. Delivery Program Included in various sections of the budget as indicated within the report. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications Council has a donations policy which is reviewed on a regular basis which forms the basis on how grants can be paid. b. Financial Implications As per Donations Report provided on a monthly basis. c. Legislative Implications Council is required to have a donation policy. d. Risk Implications Nil e. Other Implications Nil


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CONCLUSION Donations provided by Council are as per the Annual Delivery Program and as per its policy.

ATTACHMENTS

1 Donations - April 2016


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Category as per Donations Policy Section of Budget

2015/16

Budget

YTD

Expenditure

Balance

available

6a - Community Halls - Rates Governance S356 2,000.00 1,059.00 941.00

6b - Schools & Tafe Prizes Governance S356 2,800.00 2,600.00 200.00

6d. Events that promote Shire Governance S356 6,200.00 400.00 5,800.00

6e. Residents representing area Governance S356 5,000.00 1,250.00 3,750.00

Other 7,000.00 10,718.00 -3,718.00

Total S356 Donations 23,000.00 16,027.00 6,973.00

6c. School Achievement Awards Cultural Grants 4,000.00 4,000.00 0.00

6f. Local Cultural Organisations

Cultural Community

Programs 20,330.00 20,648.00 0.00

6g. Cultural Activities Grants

Cultural Community

Programs 13,000.00 13,000.00 0.00

6h. Creative Excellance Awards

Cultural Community

Programs 4,000.00 4,000.00 0.00

6i. Young Citizen of Year Award

Cultural Community

Programs 0.00 0.00

6j. Young Endeavour Scheme Youth Projects 27,050.00 28,754.00 -1,704.00

less contributions 0.00

less transfer from RA 0.00

6k. Festivals

Tourism

contributions 19,000.00 19,000.00 0.00

6l. Business chambers/Associations

Economic

Development

contributions 2,700.00 2,200.00 500.00

Totals 113,080.00 107,629.00 5,769.00

Summary of Donations 2015/16


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Documents

Finance Committee Agenda - Upper Hunter ShireThe overall result for the month ended April 2016 indicates a positive variance between Actual and Budget of $1.434m which compares to