Finance and Contract Committee, Municipal Corporation

Agenda for 244th

meeting of

Finance and Contract Committee,

Municipal Corporation Chandigarh

Date: 27.11.2014

Time: 3.00 P.M.

Venue: Committee Room

ACTION TAKEN REPORT

235th

MEETING OF F&CC HELD ON 04.2.2014 HELD ON 11.30 A.M.

AGENDA ITEM NO.

SUBJECT RESOLUTION ACTION TAKEN

2 Budget Estimate for year 2014-

2015.

It was decided that the unspent Ward Development Fund can be carried forward to the next year but in one year the allocation shall be restricted to a maximum of Rs.1.00 Crore. Any unspent balance beyond that shall lapse. It was further decided that since the tenure of Mayor terminates on 31st December,

31stthe term of the fund allocated to the Mayor will be from Ist January to December. The Committee unanimously resolved that the Ward Development Fund may be utilized upto 10% in advance, which will be adjusted in the next financial years fund. Thereafter, the Committee unanimously approved the budget estimates for the year 2014-15 with following modifications :-The Budget Estimates for the Fire & Emergency has been increased from Rs. 200.00 lacs to 1200.00 lacs. This increase is a token provision for purchase of Turn Table Ladder. The Budget Estimates of 2014-15 under Plan has been enhanced by Rs. 1000.00 lacs and the overall change in the Budget Estimate 2014-15 is as follows:-

( In lacs)

S.No. Head of Accounts Approved Revised Budget Budget Estimates Estimates

Estimates 2013-14 2013-14

The Budget estimates for

2014-15 and revised

estimate for 2013-14 passed

by the F&CC have been

approved by the

government and

implemented by the

Accounts Branch of the

Municipal Corporation,

Chandigarh.

A OPENING BALANCE 31447.27 45835.47 36497.75

B RECEIPTS

I) TOTAL GRANT IN AID * **

i) PLAN 23335.00 14660.00 30800.00

ii) NON PLAN 24413.00 23737.00 29972.20

II) OWN RECEIPTS 13267.00 14182.28 14680.80

TOTAL "B" 61015.00 52579.28 75453.00

C TOTAL FUNDS AVAILABLE (A+B)

92462.27 98414.75 111950.75

D EXPENDITURE

III) PLAN 26105.00 24800.00 33570.00

IV) NON PLAN 37680.00 37117.00 44653.00

E TOTAL EXPENDITURE (III TO IV)

63785.00 61917.00 78223.00

Note :- * GIA for 2013-14 and the balance thereof are subject to actual receipts.

** GIA for 2014-5 are subject to actual sanction by Chandigarh Administration. If GIA will not be released as per demand the expenditure on budget object will not be incurred accordingly.

3 Hiring of one Inspector and 14 nos.

Security guards from Punjab Ex-

serviceman Corporation (PESCO),

Chandigarh for security purpose.

The Committee considered & unanimously resolved that 14 No. Security Guards and one Inspector be hired from PESCO on the minimum wages fixed by the D.C. U.T., Chandigarh, for one year i.e. from 1.1.2014 to 31.12.2014.

The office has already

engaged 14 Security

Guards and one Inspector

for one year.

5 Rough cost estimate for special

repair/renovation of dispensary in

Sector-11, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.33.95 lacs for special repair/renovation of dispensary in Sector-11, Chandigarh.

Work in progress 25% work

completed.

Table Regarding disposal of shops of After deliberate discussion, the Committee resolved that instead of renting out, 11 vacant The extension for lease

Agenda village Badheri, Buterla and Burail. shops in Village Badheri, Buterla & Burail be disposed of by way of open auction. period and the process of

No.1 The Committee further fixed the rent of shops in Village Badheri & Buterla @ Rs. 6500/-per month & the rent of shops of Village Burail & First Floor of Buterla @ Rs. 3500/- p.m.

Further it was also resolved that the rent of Shop No.9 of Village Buterla be fixed Rs. 6000/- per month with an increase of 5% every year for next five years for all the villages shops.

The Committee further decided that the lease period of the shops be extended for further five years w.e.f. 6th April, 2012 and the rent be charged accordingly.

recovery of outstanding

dues from 05.04.2012 is

under process.

Table Rough cost estimate for The Committee considered and approved the rough cost estimate amounting to Rs.29.04 Estimate submitted for

Agenda construction of toe wall around lacs for construction of toe wall around various parks and cement concrete walk way technical sanction.

No.2 various parks and cement concrete walk way various parks in Sector-32, Chandigarh.

various parks in Sector-32, Chandigarh.

Table Providing summer uniform to The Committee considered & approved the amount of Rs. 23.50 lac for providing cash Implemented

Agenda safaikaramcharies and other class payment in lieu of summer uniform to safaikaramcharies and other Class-IV employees

No.3 IV employees. working in the office of Medical Officer of Health, for the period from 1.4.2011 to 31.3.2014. It was also decided that the employees will give the payment slip of stitching of dress & purchase of material to claim cash payment.

Table

Agenda

No.4

Rough cost estimate for providing and fixing PCC tiles along V-6 roads infront of Govt. Houses in

The Committee considered and approved the rough cost estimate amounting to Rs.31.39 lacs for providing and fixing PCC tiles along V-6 roads infront of Govt. Houses in Sector 46-D, Chandigarh.

Work in progress 20% work

completed.

Sector 46-D, Chandigarh.

Table

Agenda

No.5

Comprehensive Maintenance

Contract for 03 No. of Large Road

Sweeping Machine.

The Committee considered and approved expenditure amounting to Rs.34.50 lac for comprehensive maintenance contract for 03 no. of Large Road sweeping machines with M/s Dulevo India Pvt. Ltd, for one year from 01.04.2014 to 31.3.2015 on the previous terms and conditions.

Implemented

Table

Agenda

No.6

Regarding procurement of spare

parts for 03 No. of Large Road

Sweeping Machines.

The Committee considered and approved expenditure of Rs.22,51,294/- (alongwith the cost of insurance and freight of FOR Chandigarh @ 10% and custom duty and other taxes @ 25% + 14% VAT) to procure the spare parts for 03 No. large road sweeping machines from M/s Dulevo India Pvt. Ltd.

Implemented

Table

Agenda

No.7

Pilot project in Sector-22 for

collection of door to door house

hold waste – continuation of hiring

of 8 No. of Tractor-Trolleys.

The Committee considered and approved the hiring of 8 No. tractor trolleys from M/s Malwa Engineering Works on previous terms & conditions for six months and the expenditure should be continued to be met in future from the same head as is being done now and it should not be called as “pilot project” in future.

Implemented

Table

Agenda

No.8

Enhancement of entertainment

expenses to the officers of

Municipal Corporation,

Chandigarh.

The Committee considered and approved the proposed enhancement of entertainment expenses to the officers of Municipal Corporation, Chandigarh, with immediate effect, as under :-

Sr. No.

Designation of the officers Enhanced amount approved by the Committee

(Amount in Rs.)

1. Mayor 12000/-

2. Commissioner 10000/-

3. Additional Commissioner 5000/-

4. Joint Commissioner/Secretary 5000/-

5. Chief Engineer 5000/-

6. S.E.(P.H.) 3500/-

7. S.E.(B&R) 3500/-

8. Chief Accounts Officer 2000/-

9. Chief Auditor 2000/-

10. Medical Officer of Health 3500/-

11. APRO 3000/-

12. XEN 2000/-

Implemented

I I I I

Table

Agenda

No.9

To consider the request dated

20.12.2013 of Sh. Gurchait Singh,

Licensee of Night Shelter in Idle

Truck Parking, Sector-26,

Chandigarh, regarding extension of

period of licence for the period of 3

months i.e. from 08.12.2013 to

07.03.2014 or till the completion of

auction process in respect of Night

Shelter in Idle Truck Parking


13. Assistant Controller(F&A) 1500/-(Estate, Budget/Exp./Taxes)

The Committee considered and resolved that the licence of the present contractor of Night Shelter in Idle Truck Parking, Sector-26, Chandigarh be extended for further four months w.e.f. 8.12.2013 to 7.4.2014 as a special case on the same terms and conditions.

It was also resolved that instructions be issued to the licencee of Night Shelter in idle Truck Parking, Sector-26, Chandigarh to allow free stay to the homeless, rickshaw pullers, labourers and pavement dwellers with immediate effect upto 28.2.2014.

It was further resolved that the reserve price for auction of Night Shelter in Idle Truck Parking, Sector-26, Chandigarh, be fixed as Rs. 79,000/- i.e. equal to 75% of the present licence fee of Rs. 1,05,000/-.

The Committee resolved that a detailed agenda in this regard be brought in the next meeting of the Committee and meanwhile status quo be maintained, so that the persons who have already made bookings should not suffer.

In view of the decision of the

F&CC. Needful done.

236th

MEETING OF F&CC HELD ON 26.2.2014 HELD ON 3.00 P.M.

AGENDA ITEM NO.


1 Confirmation of the minutes of the 235th

meeting of the Finance and Contract

Committee held on 04.02.2014 at 11.30

a.m. in the Committee Room of the

M.C., Chandigarh.

It was also resolved that the advance payment be made to the

Safaikaramcharies & other Class-IV employees of the Corporation for

summer uniform. Further it was also resolved that they would submit the

receipt of expenses incurred on uniforms and stitching within three months,

otherwise the recovery be made from their salary.

Implemented

2 Operation and Maintenance of

Gaushala Sector-25, Chandigarh.

The Committee considered and unanimously resolved that the existing

agreement be continued till the visit of the Councillors to ascertain the

credentials of said gaushala.

Implemented

i) Sh. Pardeep Chhabra pointed out that a policy regarding usage of lawn adjoining hotels situated in various sectors /Industrial Area be discussed.

The Committee considered & resolved that the booking of the lawns adjoining hotels situated in various sectors/Industrial Area be continued as it was being done on the basis of existing terms & conditions till the framing new policy & decision of F&CC thereon.

ii) Policy regarding auction of Exhibition Ground, Sector-34, Chandigarh.

The Committee considered & resolved that the Exhibition Ground, Sector-

34, be auctioned only for Diwali Festival & Winter Festival.

iii) Agenda to be placed for framing policy regarding Taxi Stands.

The Committee considered & resolved that the existing system be

continued and the report of the Committee be examined and a policy in this

regard may be placed in F&CC.

The matter was taken before the

next meeting of F&CC i.e. 237th

meeting held on 29.05.2014.

iv) Automation of paid parking of Shastri Market and Kiran Cinema in Sector-22.

The Committee considered & resolved that paid parking be started in

Sectors-43 and the concerned branch will frame the policy regarding

imposition of paid parking in other sectors also.

Correspondence are being done

with the Road divisions about

the matter.

v) Issuance of parking passes for media persons.

The Committee considered & resolved that the parking passes be issued to the media persons including Editors, those accredited by the Administration and those, who cover the Municipal Corporation. The Committee also recommended that 5 passes including three complementary be issued to Additional Commissioner and Joint Commissioner, Municipal Corporation, Chandigarh. It was further resolved that two parking passes instead of one be issued to the Chief Engineer & Superintending Engineers (P.H. & B&R).


F&CC. Needful done.

3 Issuance of Gur to Sewermen working under Public Health Division No.4, Municipal Corporation Chandigarh.

The Committee considered and resolved unanimously that 1.00 kg. Gur per month per Sewerman working under P.H.Division No.4, M.C., Chandigarh, be issued on the pattern of safaikaramcharies working under Medical officer of Health, Municipal Corporation, Chandigarh.

Issued to the eligible workers.

4 To establish the facility for integrated counselling and testing centre for HIV/Aids/ STI at Civil Dispensary at Dadu Majra & Kajheri.

The Committee considered and resolved that the Chandigarh State Aids Control Society, Chandigarh be allowed to establish the facility for Integrated Counselling & Testing Centre for HIV AIDS/STI at Civil Dispensary Dadu Majra & Kajheri. Further it was also resolved that the Municipal Corporation will not provide any extra space/room and equipment for testing and even the entire cost related to staff salary, infrastructure and consumable items will not be met out by the Municipal Corporation. Further the Committee authorized the Commissioner, Municipal Corporation to take any decisions regarding MOU.

Implemented

5 Rough cost estimate for the work of “Strengthening of Storm Water drainage system at dead ends of streets near health centre and toilet block near house no. 3614, 1196, 2710 & four strory blocks V-5 road at rehabilitation colony and near petrol pump, Sector 56, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.19.00 lacs for the work of “Strengthening of Storm Water drainage system at dead ends of streets near health centre and toilet block near house no. 3614, 1196, 2710 & four strory blocks V-5 road at rehabilitation colony and near petrol pump, Sector 56, Chandigarh.

90% work completed.

6 Rough cost estimate for purchase of new Mahindra Bolero for use in Road Sub Division No.8 M.C., Chandigarh.

The Committee considered and accorded approval to purchase new Mahindra Bolero for use in Road Sub Division No.8, M.C, Chandigarh at the cost of Rs.6.36 lac.

Case for procurement on

DGS&D Rates under approval.

7 Rough cost estimate for the work of “Providing RCC SWD line in front of H.No.3793 to 3798 at Sector 22-D in front of H.No 2601 to 2616 Sector 24-C, parking area opposite booth market bathroom/ toilet, Sector 23-C, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.16.84 lacs for the work of “Providing RCC SWD line in front of H.No.3793 to 3798 at Sector 22-D in front of H.No 2601 to 2616 Sector 24-C, parking area opposite booth market bathroom/toilet, Sector 23-C, Chandigarh.

65% work completed.

8 Re-cast estimate for providing and laying 30 mm thick bituminous concrete on cycle track along V-3 road between Sector 44 & 45, Chandigarh.

The Committee considered and approved the re-cast estimate amounting to Rs.26.25 lacs for providing and laying 30 mm thick bituminous concrete on cycle track along V-3 road between Sector 44 & 45, Chandigarh.

Work allotted.

9 Rough cost estimate for construction of walking track in various parks in Sector 38, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.27.21 lacs for the construction of walking track in various parks in Sector 38, Chandigarh.

80% work completed.

10 Rough cost estimate for special repair of cement concrete streets in Bank Colony, Manimajra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.26.50 lacs for special repair of cement concrete streets in Bank Colony, Manimajra, Chandigarh.

A.A. No.89 dt. 22.5.2014. 30%

work completed.

11 Rough cost estimate for providing and fixing PCC tiles in front of Houses in Sector 30-A, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.28.64 lacs for providing and fixing PCC tiles in front of Houses in Sector 30-A, Chandigarh.

90% work completed.

12 Regarding earmarking of area in different sectors of the city for auto rickshaw stands.

The Committee considered & resolved that a detailed study be carried out in this matter by involving the Transport department and the Traffic Police.

13 Regarding extension of membership fee of Sector-22 Community Centre, Chandigarh for the year 2014-15.

The Committee considered & resolved unanimously that membership fee of the members of Community Centre, Sector-22, be extended for the year, 2014-15 as a pilot case. It was also decided that a fresh policy be framed regarding the membership of all the community centres.

14 Rough cost estimate for providing and fixing PCC tiles 1’-6”x1’x2” over cement

The Committee considered and approved the rough cost estimate amounting to Rs.17.13 lacs for providing and fixing PCC tiles 1’-6”x1’x2”

Work completed.

concrete 1:8:16 aggregate over course sand adjoining housing board wall back side Mariwala Town, H.No.1 to 20 Tanki Tubewell to Tubewell No.3, ManiMajra, Chandigarh.

over cement concrete 1:8:16 aggregate over course sand adjoining housing board wall back side Mariwala Town, H.No.1 to 20 Tanki Tubewell to Tubewell No.3, ManiMajra, Chandigarh.

15 Rough cost estimate for providing and fixing PCC tiles around the various parks in Sector 27,28, & 30, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.19.77 lacs for providing and fixing PCC tiles around the various parks in Sector 27,28, & 30, Chandigarh.

70% work completed.

16 Rough cost estimate for providing and fixing PCC tiles along V-6 Roads infront of Govt. Houses in Sector 46-B, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.10.64 lacs for providing and fixing PCC tiles along V-6 Roads infront of Govt. Houses in Sector 46-B, Chandigarh.

A.A. No.89 dt. 22.5.2015. Work

in progress.

17 Rough cost estimate for providing and laying PCC tiles both side of entry road Indira Colony (Shivalik Garden Chowk to Indira Colony) in Mani Majra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.14.82 lacs for providing and laying PCC tiles both side of entry road Indira Colony (Shivalik Garden Chowk to Indira Colony) in Mani Majra, Chandigarh.

A.A. No.89 dt. 22.5.2015. Work

allotted but scheme dropped as

the roads is to be widened.

18 Rough cost estimate for providing and laying PCC tiles infront of G.S.S.School, Pocket No.1, Manimajra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.13.70 lacs for providing and laying PCC tiles infront of G.S.S.School, Pocket No.1, Manimajra, Chandigarh.

A.A. No.89 dt. 22.5.2015. Work

in progress.

19 Rough cost estimate for providing and laying cement concrete road in Old Indira Colony in Manimajra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.28.91 lacs for providing and laying cement concrete road in Old Indira Colony in Manimajra, Chandigarh.

A.A. No.89 dt. 22.5.2015. Work

in progress. Likely date of

completion – 15.1.2015.

20 Rough cost estimate for special repair of cement concrete streets in Subhash Nagar, Manimajra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.29.92 lacs for special repair of cement concrete streets in Subhash Nagar, Manimajra, Chandigarh.

DNIT under process.

21 Rough cost estimate for providing and fixing PCC tiles infront of Fire Station berm & Duplex Houses back side in Manimajra.

The Committee considered and approved the rough cost estimate amounting to Rs.30.10 lacs for providing and fixing PCC tiles infront of Fire Station berm & Duplex Houses back side in Manimajra, Chandigarh.

Work completed.

Table Agenda

No.1

Rough cost estimate for construction of toe wall and providing and fixing MS flat railing around park near H.No.235-219 and in front of Mandir and near H.No.3282, 3275 in Milk Colony and Housing Board Colony, Dhanas, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.11.98 lacs for construction of toe wall and providing and fixing MS flat railing around park near H.No.235-219 and in front of Mandir and near H.No.3282, 3275 in Milk Colony and Housing Board Colony, Dhanas, Chandigarh.

Work in progress. 10% work

completed Likely date of


Table Agenda

No.2

Rough cost estimate for providing and fixing of M.S. railing over Toe Wall at Green Belt in Sector 15-D, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.18.19 lacs for providing and fixing of M.S. railing over Toe Wall at Green Belt in Sector 15-D, Chandigarh.

80% work completed.

Table Agenda

No.3

Rough cost estimate for providing and laying 30 mm thick bituminous concrete on V-6 roads in Sector 41-D, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.24.12 lacs for providing and laying 30 mm thick bituminous concrete on V-6 roads in Sector 41-D, Chandigarh.

Tender received under process.

Table Agenda

No.4

Rough cost estimate for dismantling, providing and laying damaged portion of cement concrete flooring of footpath in Floral Garden, Sector-15, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.7.67 lacs for dismantling, providing and laying damaged portion of cement concrete flooring of footpath in Floral Garden, Sector-15, Chandigarh.

Work completed.

Table Agenda

No.5

Rough cost estimate for providing and fixing rumble strips on road division, Sector 5/6, Chandigarh. (Near Haryana Raj Bhawan).

The Committee considered and approved the rough cost estimate amounting to Rs.1.73 lacs for providing and fixing rumble strips on road division, Sector 5/6, (Near Haryana Raj Bhawan), Chandigarh.

Work completed.

Table Agenda

No.6

Rough cost estimate for special repair of Mayor House in Sector-24, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.1.46 lacs for special repair of Mayor House in Sector-24, Chandigarh.

Work completed.

Table Agenda Purchase of Honda City Cars. The Committee considered and approved the purchase of 02 Honda City Cars (Model 1.5 SMT Taffeta White) @ Rs. 7,84,000/- each from Lali

Vehicles were purchased well in

No.7 Automobile Pvt. Ltd., Plot No.6, Industrial Area, Phase-I, Chandigarh. time.

Table Agenda

No.9

Rough cost estimate for special repair and construction of cement concrete street in Pipli Wala Town, Manimajra, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.32.91 lacs for special repair and construction of cement concrete street in Pipli Wala Town, Manimajra, Chandigarh.

30% Work completed.

Table Agenda

No.10

Rough cost estimate for providing and laying cement concrete road in Pipliwala Town, Manimajra, Chandigarh (Balance work).

The Committee considered and approved the rough cost estimate amounting to Rs.31.24 lacs for providing and laying cement concrete road in Pipliwala Town, Manimajra, Chandigarh.

Tender under process.

Table Agenda

No.11

P/F infrastructure facilities in parking area to be converted into paid parking area in Sector 34-B (Zone-I), Chandigarh.

The Committee considered and approved the estimate amounting to Rs.10.42 lacs for P/F infrastructure facilities in parking area to be converted into paid parking area in Sector 34-B (Zone-I), Chandigarh.

Work completed.

Table Agenda

No.12

Re-moulding of Green belt in between Sector 21 C & D, Chandigarh and providing and laying cement concrete flooring adjoining Green Belt, Sector 21 A & B, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.19.66 lacs for re-moulding of Green belt in between Sector 21 C & D, Chandigarh and providing and laying cement concrete flooring adjoining Green Belt, Sector 21 A & B, Chandigarh.

Work in progress. Likely date of


Table Agenda

No.13

P/L 30mm thick BC in parking front of Mini Market, Sector 33-A & in parking of Terraced Garden in Sector-33, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.6.93 lacs for P/L 30mm thick BC in parking front of Mini Market, Sector 33-A & in parking of Terraced Garden in Sector-33, Chandigarh.

Tender recalled. A.A dt.

26.2.2014.

Table Agenda

No.14

Rough cost estimate for marking centre line, edge line, segregation line and Zebra crossing on Roads with Thermoplastic Paint in Sector 1-11, Chandigarh.

The Committee considered and approved the rough cost estimate amounting to Rs.33.75 lacs for marking centre line, edge line, segregation line and Zebra crossing on Roads with Thermoplastic Paint in Sector 1-11, Chandigarh.

50% Work completed.

Table Agenda

No.15

B/I one no. 12”x8” (304.80 x 203.20 mm) i/d deep bore tubewell in lieu of abounded tubewell (with reverse rig

The Committee considered and approved the rough cost estimate amounting to Rs.33.35 lacs for B/I one no. 12”x8” (304.80 x 203.20 mm) i/d deep bore tubewell in lieu of abounded tubewell (with reverse rig method

Boring work is in progress.

Machinery work allotted.

method and any method of latest technology) near fire station Sector-17, Chandigarh.

and any method of latest technology) near fire station Sector-17, Chandigarh.

Table Agenda

No.16

Providing and Installation of 11 KV Sub Station in Community Centre, Sector-22, under M.C. , Chandigarh.

The Committee considered and approved estimate amounting to Rs.27.85 lacs for providing and Installation of 11 KV Sub Station in Community Centre, Sector-22, under M.C., Chandigarh.

Work allotted. Order placed by

the agency. Likely date of


Table Agenda

No.17

Rough cost estimate for construction of toe wall and baffle wall around various parks/green belt (04 Nos. Parks and 02 nos. Green Belt) in Sector-46, Chandigarh.

The Committee considered and approved rough cost estimate amounting to Rs.31.05 lacs for construction of toe wall and baffle wall around various parks/green belt (04 Nos. Parks and 02 nos. Green Belt) in Sector-46, Chandigarh.


completed.

Table Agenda

No.18

Rough cost estimate for construction of additional block of Civil Dispensary, Indl. Area, Phase-I, Chandigarh.

The Committee considered and approved rough cost estimate amounting to Rs.31.30 lacs for construction of additional block of Civil Dispensary, Indl. Area, Phase-I, Chandigarh.

Work allotted recently.

237th


AGENDA

ITEM

NO.


3 Hiring of chain dozer for maintenance

and upkeep of dumping ground.

The Committee considered & accorded ex-post-facto approval for hiring

chain dozer upto 31.7.2014 on the previous terms & conditions or till the

finalization of fresh tender, whichever is earlier.

Implemented

4 Purchase of 02 No. of Dog Van

(Mahindra Bolero Campher 2WD BS3)

on DGS&D rates.

The Committee unanimously resolved to allow the purchase of 02 Nos.

of Dog Vans (Mahindra Bolero Campher 2WD BS3) on DGS&D rate

along with fabrication at an approximate cost of Rs.16.00 lac against

advance payment.

Implemented

5 Special Repair of Street Light on V-4

Road, Sector 30, Chandigarh.

The Committee considered and approved the estimate amounting to

Rs.18.48 lacs for special repair of Street Light on V-4 Road, Sector 30,

Chandigarh.

Tender received and under process.

6 Renewal of License (Agreement) of

Chandigarh Washerman Workshop

Cooperative (Regd.) Industrial Society

Ltd., Sector 15-D,

Chandigarh.

The Committee considered & granted ex-post-facto approval from 1.4.2014 to 31.5.2014 to the renewal of License (Agreement) of Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh. Further, it was also resolved that two months further extension be granted from 1.6.2014 to 31.7.2014 and a detailed agenda be brought in next meeting. It was also resolved that a Committee be constituted in this regard by the

Mayor.

Extended upto 31.1.2015 granted &

committee formed for further action.

7 Engagement of 04 Nos. of Pharmacists The Committee considered & accorded ex-post-facto approval for the engagement of 04 Pharmacists and 02 Ward Servants from M/s Keshav

Implemented

and 02 No. of ward servants in the

Civil Dispensaries under Municipal

Corporation, Chandigarh.

Security Services Pvt. Ltd., and M/s Punj Security & House Keeping Society Pvt. Ltd., respectively for the period from 20.2.2014 to 30.6.2014.

Further, extension upto 31.12.2014 was also granted to engage 04 Pharmacists and 02 Ward Servants from M/s Keshav Security Services Pvt. Ltd., and M/s Punj Security & House Keeping Society Pvt. Ltd., respectively or if supplied earlier by the DHS.

8 Amendments/Elaborations in the

existing terms and conditions of Paid

Parking Areas.

The Committee considered and approved the proposed amendments in the clauses of terms & conditions of paid parking areas as under :-

2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.

The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.

The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.

In case successful bidder fails to deposit an additional amount equivalent to 15% of bid money offered by him at the drop of hammer, the earnest money of the successful bidder shall be forfeited and 2nd

highest bidder shall be considered for declaring as successful bidder. In case he/she is interested otherwise the 3rd bidder will be considered accordingly.

In case successful bidder fails to complete the requisite formalities within the stipulated period as per letter of intent, the licensor shall be at liberty to forfeit 25% amount of deposit besides withdrawing the Letter of Intent.

3. Security Deposit:- The licencee shall deposit security of following amounts and in following manners:-

(a) Bank Guarantee (BG) of amount equivalent to 4 months’ licence fee in favour of Commissioner, Municipal Corporation, Chandigarh (MCC) within 10 days of issue of letter of intent. The bank guarantee should be valid for a period of 18 months to cover the period of 1 year of licence and another 6 months for finalization/closing of accounts. The performa for BG shall be provided by the authorized officer/ official of the

In view of the decision of the F&CC.

Needful done.

Municipal Corporation, Chandigarh.

(b) In addition to the BG the licencee shall deposit an amount equivalent to two months’ licence fee in advance, before commencement of the licence in shape of demand draft drawn in favour of Commissioner or in cash within 10 days of issue of letter of intent.

15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will charge Rs. 10/- per pass as printing charges & Rs.2/- as cost of each form.

Car Scooter

Monthly Rs. 300/- Rs.150/-

Quarterly Rs.800/- Rs.400/-

Half yearly Rs.1500/- Rs.700/-

Yearly Rs.2800/- Rs.1200/-

It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.

38.Termination of license: -The license shall stand terminated automatically on completion of license period.

The licensee can request for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licence fee. However, it is made clear that no such request should be entertained before an expiry of 3 months period from the date of taking over the possession.

In case of default, the licensee shall be liable to deposit an amount equivalent to 3 months license fee within 3 days of demand raised by the licensor, failing which, the licensor shall be at liberty to

recover the same from the Bank Guarantee of the Licensee, lying with the Licensor.

In addition to above, it is also made clear that such a licensee who surrenders the PPA prematurely i.e. before completion of license period as per initial allotment or subsequent extension, he/she shall not be permitted to participate in any subsequent auction of any paid parking area for a period of one year from the date of handing over the possession back to the Licensor in respect of surrendered PPA.

If the licensor wants to terminate the licence deed before the expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee. In an event of making payment as above, the Licensor will be entitled to take over possession within 24 hours thereafter.

9 To consider the request dated

21.04.2014 of Shri Harbans Singh,

License, PPA of Piccadilly

Multiplex(I),Sector 34-A, Chandigarh

for allowing him to run the PPA for the

remaining period of 1st year’s license

i.e. from 23.05.2014 to 21.11.2014 by

allowing him to withdraw his notice

dated 20.02.2014 of three months for

premature termination of license w.e.f.

23.02.2014.

The Committee considered & allowed Sh. Harbans Singh, Licencee paid parking area of Piccadily Multiplex (1), M.C. Chandigarh, to withdraw the notice of termination of licence and allowed him to run the above said PPA for the remaining period of licence for one year from 23.5.2014 to 21.11.2014 or till the auction process of the PPA is completed whichever is earlier, at the same rate and same terms & conditions as settled by the Corporation.


Needful done.

10 Revised Estimate for purchase of

01No Gypsy Hard Top Euro 4 Model

for inspection vehicle in lieu of

condemned vehicle Gypsy No.

CH01G1-0146 under the charge

E.E.MCPH Division No.3, Chandigarh.

The Committee considered & approved estimate amounting to Rs.6,31,300/- for purchase of 01No Gypsy Hard Top Euro 4 Model for inspection vehicle in lieu of condemned vehicle Gypsy No. CH01G1-0146 under the charge E.E.MCPH Division No.3, Chandigarh.

Vehicle purchased.

11 Procurement of Dry Fodder. The Committee considered & accorded ex-post facto approval to purchase dry fodder from M/s Balpreet Singh w.e.f. 1.4.2014 to 31.5.2014. The Committee also accorded approval to procure 4000 Qtl. Dry fodder from M/s U.K.Biswas, @ Rs. 539/- per qtl. for the period from March 2014 to August 2014 and Rs. 589/- per qtl. from September 2014 to February 2015 (including tariff, loading and unloading charges), which comes to Rs. 22,56,000/- for one year (1.6.2014 to 31.5.2015).

Implemented

12 Procurement of Green Fodder. The Committee considered & accorded ex-post facto approval to purchase green fodder from M/s Ruby Jain w.e.f. 1.4.2014 to 31.5.2014. The Committee also accorded approval to procure 6000 Qtl. green fodder from M/s U.K.Biswas, @ Rs. 336/- per qtl. for the period from March 2014 to August 2014 and Rs. 329/- per qtl. from September 2014 to February 2015 (including tariff, loading and unloading charges), which comes to Rs. 19,95,000/- for one year (1.6.2014 to 31.5.2015).

Implemented

13 Engagement of Data Entry Operators on contract basis in the Municipal Corporation, Chandigarh.

The Committee considered & authorized the Commissioner, Municipal Corporation, Chandigarh to create 22 temporary posts of Data Entry Operators, which will be engaged through the Society for Promotion of Information Technology Chandigarh (SPIC) on outsourcing basis at a salary of Rs. 13,500/- per month, for a period of one year. The SPIC shall charge 10% administrative charges and services charges/other taxes as per rules.

As per resolution, the W/CMC has created 22 posts of Data Entry Operators to be engaged through SPIC on the fixed consolidated salary i.e. Rs.13,500/-. The office has already requested to the SPIC to provide the above said Data Entry Operators vide Endst. No.CMC/Estt./E-1/2014/9014, dt/ 11.11.2014.

Table Handing over of Operation, running The Committee further resolved that the willing market welfare i) F&CC resolved to handover the toilets

Agenda and maintenance of already renovated associations be handed over the operation, running and maintenance of blocks to various Market Welfare

No.1 public toilets in various markets/green

belts of Chandigarh on operation and

transfer basis to Market Welfare

Associations.

already renovated toilets blocks in various markets on operation and transfer basis on the terms and conditions mentioned in the agenda. The tender should be floated for the running and maintenance of toilet blocks for which no market association come forward to take them over.

Associations for a period of one year

and as per conditions mentioned in

Agenda.

238thii) However, F&CC in meeting dt.

28.6.14 confirmed the previous

recommendations to refer the Agenda

to House.

Table Condemnation of vehicles – The Committee considered and approved the condemnation of the After acceptance of the reserve price of

Agenda

No.2

acceptance of reserve price and

disposal thereof.

following vehicles and fixed the reserve price as under:-

S.No. Registration Model Reserve Price No./Type of vehicle fixed by the

Committee

1. CH-01-GA-6901 2004 Rs. 30,000/-(Ambassador)

2. CH-01-GA-4604 2006 Rs. 26,000/-(Ambassador)

3. CH-01-G1-0900 2004 Rs. 25,000/-(Ambassador)

4. CH-01-G-1852 1999 Rs. 60,000/-(Maruti Gypsy)

condemned vehicles public notice waqs

given in the 03 leading newspapers as

per auction notice vehicles were disposed

of through public auction on 16.09.2014

against the reserve price of Rs.1,41,000/-

and fetched handsome amount of

Rs.2,34,100/- under the Chairmanship of

Addl.CMC-I.

Table

Agenda

No.3

Procurement of Anti Rabies Serum for

dog bite patient.

The Committee considered and resolved that the Corporation should purchase anti rabies serum (Equirab) immediately on ESIC Central Rate contract i.e. Rs. 328/- + Taxes extra for three months and in the meantime tender be floated to procure anti rabies serum. Further the Committee approved an amount of Rs.30.00 lac approximately for the purchase of anti rabies serum for one year. The Committee further resolved that Rs.50/- be charged per person for anti rabies serum.

Implemented

Table

Agenda

No.4

Agenda to be placed for framing policy

regarding Taxi Stands.

The Committee considered & resolved that all the occupiers of taxi stands who have completed full term of 5 years be given time up to 31.3.2015 as a one time measure, subject to clearance of all their outstanding dues without any interest.

The Committee further resolved that a detailed agenda be prepared mentioning therein the next course of action to be taken after 31.3.2015.

As per the decision of the F&CC a

committee was constituted by the Mayor

for finalizing the terms and conditions of

the Taxi Stands operating in a city.

Already 2-3 meetings of the said

committee have been held and the Policy

has not so far been finalized. The next

meeting will be held shortly.

Table

Agenda

No.5

Extension in lease/rent in respect of

Booth No.9, Janta and Kumhar

Colony, Sector 25, Chandigarh,

The Committee considered and resolved that Sh. Lekh Raj, Lessee of Booth No.9, Janta & Kumhar Colony, Sector-25, Chandigarh be allowed extension of lease for further five years w.e.f. 18.10.2012 with 50%

The office vide letter dated 19.09.2014

intimated to Sh. Lekh Raj that extension

of lease of Booth No.9, Janta and Kumhar

allotted to Sh. Lekh Raj on rental and

auction basis for Rs.5200/- month stay

on vacation.

increase of the present rent on the same terms & conditions. Colony, Sector 25, Chandigarh has been

allowed for further five year w.e.f.

18.10.2012 with 50% increase of the

present rent plus service tax (monthly rent

w.e.f. 18.10.2012 @ Rs.11420/- per

month plus service tax) on the same

terms and conditions.

Table

Agenda

No.6

Revision of rates for booking of open

spaces adjoining various hotels in the

City Chandigarh.

The Committee considered and approved that the rates of Rs. 5/- per sft. per day be charged from the hoteliers for using open spaces adjoining the hotels for organizing functions in green space, on the following terms & conditions :-1. Permission will be given to the individual whom intend to hold

function in adjoin space or any other open space of these hotel by paying charge of Rs.5/- per sft per day with the Municipal Corporation, Chandigarh by showing proof of function to be held in the said hotel.

2. The hotel owner will not charge any payment from the individual for usage of the space maintained by the Hotel.

3. The open space adjoining Hotel will be maintained by the Hotelier/ Management as per approved development plan of the Municipal Corporation, Chandigarh.

4. In case of any immoral activity creating public nuisance or any other violation in that open space, the Municipal Corporation has right to cancel the MOU at any time without any prior notice.

5. Whole of the expenditure for the development of open space will be borne by the Hotelier including electricity / water charges (in case any light is installed in open space).

6. The permission to use open spaced can be withdrawn by the Municipal Corporation, Chandigarh without assigning any reasons.

7. The Hotel owner will not create any right to Tenancy / ownership and it would particularly be confined to maintenance and beautification of the traffic island/ round about / green belt / open space / road reservation / road berm / verge.

8. The landscaping / beautification would be strictly carried out as per approved drawing / designed by the M.C. Chandigarh.

Implemented

9. The permission will not confer any right for financial assistance from the Municipal Corporation, Chandigarh.

10. The agency to whom the permission is granted will not put any advertisement board.

11. The area shall not be used for any purpose other than growing of grass, plantation of trees and landscaping elements of hedge approved by the Municipal Corporation, Chandigarh.

12. The height of the hedge or of the flowering plants/ screepers grown in the area shall be kept upto a height as approved by the M.C., Chandigarh so that there is no obstruction in vision to the traffic.

13. The allotted area shall be available at all times for inspection by the officers of the Corporation duly authorized in this behalf. A committee comprising of officials of Municipal Corporation will carry out inspection after the development of the area to check that the work has been carried out in accordance with the approved plans. In case violation are noticed, the allotment will be cancelled.

14. The Municipal Corporation, Chandigarh reserves the right to cancel the permission at any time, if it is needed for development purpose or in case of violation of terms and conditions.

15. The Municipal Corporation, Chandigarh can allow installation of flages and hoardings for which separate permission would be issued by the Municipal Corporation, Chandigarh.

16. That in case there are any Municipal structures like manhole, Sluice valve, chamber, pedestal, electric poles, at the site, the same will be protected by the agency. IN case of any damage to the services of the Municipal Corporation, the same shall be got repaired by the Company at its cost.

17. The Municipal Corporation will have the right to repair and maintain the services in the area even without informing the agency. No claim regarding the damage due to maintenance will be given to the agency.

18. Municipal Corporation reserves the right to create infrastructure for new services in the area such as slip roads, but stops for laying lines for service etc. in the public interest at any time during the period of contract. The area will be redone by the agency at its own cost. The agency will arrange water supply for development and

maintenance of the area.

Table Setting up of Complaint Centre and The Committee considered & authorized the Commissioner to hire the It is submitted that the Complaint Centre

Agenda strengthening the monitoring system manpower through outsourcing and to create infrastructure to set up to receive the complaints from the

No.7 for online complaint system. complaint centre and strengthening the monitoring system for online complaint system, subject to limit of Rs. 5.00 lac.

General Public related to the Municipal

Corporation has been started with Toll

Free Short Code No.155304. It has been

started at MOH Building, Sector 17,

Chandigarh.

Table Condemnation of vehicles used for The Committee unanimously resolved to allow the purchase of 03 Nos. Implemented

Agenda removal and lifting of solid waste and of TATA ACE HT-HOPPER BOX TYPE TIPPER at the tentative cost of

No.10 purchase of new vehicles-thereof. Rs.12,90,000/- including all taxes subject to variation in tax policy on special Govt. Price in the public interest for better result.

Table Rough cost estimate for providing and The Committee considered & approved the rough cost estimate of Work allotted.

Agenda laying 50 mm thick bitumen macadam Rs.30.90 lacs for providing and laying 50 mm thick bitumen macadam

No.11 and providing and laying 30 mm thick

bituminous concrete on V-6 roads

backside of Shop-cum-Offices in

Sector 43-B, Chandigarh.

and providing and laying 30 mm thick bituminous concrete on V-6 roads backside of Shop-cum-Offices in Sector 43-B, Chandigarh.

Table Providing refreshment complete in all The Committee considered & accorded ex-post-facto approval to Needful done.

Agenda respect on the occasion of Rose enhance the amount of expenditure on occasion of Rose Festival from

No.12 Festival w.e.f. 21.02.2014 to

23.02.2014.

Rs.1,75,000/- to Rs. 2,08,550/- within the overall expenditure approved for the function.

238th


AGENDA

ITEM NO.


3 Rough cost estimate for Providing and fixing

PCC tiles along V-6 Roads infront of houses

in Sector 46-A, Chandigarh.

The Committee considered and approved the estimate

amounting to Rs.32.51 lacs for providing and fixing PCC tiles

along V-6 Roads infront of houses in Sector 46-A, Chandigarh.


completed.

4 Rough Cost Estimate for Providing and

laying 30mm thick B.C. on Cycle track along

V-3 road between Sector 14 and 15,

Chandigarh.


amounting to Rs.26.16 lacs for providing and laying 30mm thick

bitumen concrete on cycle track along V-3 road between Sector

14 and 15, Chandigarh.

Work completed.


laying 30mm thick bitumen concrete on

parking in Cremation Ground in Sector 25,

Chandigarh.


amounting to Rs.32.52 lacs for providing and laying 30mm thick

bitumen concrete on parking in Cremation Ground in Sector 25,

Chandigarh.

Work allotted recently.


Laying 30mm BC on market and Green Belt

parking in Sector 40, Chandigarh.


amounting to Rs.25.87 lacs for providing and laying 30mm BC

on market and Green Belt parking in Sector 40, Chandigarh.

Work completed.

7 Regarding salary of 19 Peon-cum-Helpers

engaged through M/s TDS Management

Consultant Pvt. Ltd.

The Committee allowed to engage 19 Helpers-cum-Peons from

the outsourcing agency from the contingency head of CMC

Office.

The Office Has Already Engaged 19

Helpers-Cum-Peons from M/s TDS

Management Consultant Pvt. Ltd.

(outsource agency) and C.A.O. has

already been requested to draw their

salary from the contingency head of

the CMC Office.

8 Fixation of reserve price of PPA of Piccadilly The Committee considered & approved the reserve price of PPA of Piccadilly Multiplex (II), Sector 34-A, Chandigarh,


Needful done. This parking has been

Multiplex (II), Sector 34-A, Chandigarh. amounting to Rs. 8.40 lac. Further it was also resolved that the auction of this PPA be taken alongwith the other parkings.

put on auction. But nobody come

forward to take this paid parking. Even

in the latest auction of PPA nobody

purchased the form for auction of PPA

of Piccadily Multiplex (II), Sector 34-A,

Chandigarh.

9 Condemnation of Staff Car bearing

Registration No. CH01-G1-0057.

The Committee considered & deferred the matter and it was

resolved that the matter be negotiated by the Joint

Commissioner (S) with the Insurance Company and detailed

agenda be brought in the next meeting.

Necessary action taken by the Joint

Commissioner(s). The needful has

been done well in time and agenda

was approved by the F&CC in its 241st

meeting.

Table Agenda

No.1

Estimate for the work of “Fabricating, Supplying, Erection, Commissioning &

Testing of Automatic Power Factor Control

Shunt Capacitor Bank Panels at Water

Works, Sector-39, Chandigarh.


amounting to Rs.28.36 lacs for work of “Fabricating, Supplying,

Erection, Commissioning & Testing of Automatic Power Factor

Control Shunt Capacitor Bank Panels at Water Works, Sector-

39, Chandigarh.

Work in progress.

239th


AGENDA

ITEM NO.


2 Rough cost estimate for

providing and laying 40 mm

thick bitumen concrete on

Roundabout Sector 15/16

and 23/24, Chandigarh.

The Committee considered and approved the estimate amounting to Rs.27.87 lacs for providing and laying 40 mm thick bitumen concrete on Roundabout Sector 15/16 and 23/24, Chandigarh.

Further it was also resolved that the round about be recarpetted after three

years instead of five years.

DNIT under process.

3 Regarding requirement for

setting up of Anti Rabies

Clinic at Civil Dispensary

Sector 35, Chandigarh.

The Committee considered and approved the setting up of Anti Rabies Clinic at Civil Dispensary Sector 38, Chandigarh, with infrastructure involved Rs. 30,000/- for one time and Rs. 3,80,000/- approximately for engaging manpower i.e. two Pharmacist & one Ward Servant for a period of one year.

It was further approved that if any additional expenditure is required to be incurred for this purpose, the same be done and ex-post facto sanction of the Committee be taken.

Implemented

4 Regarding procurement of

balance 160 Nos. Garbage

Collection Cycle Cart (Small).

The Committee considered and approved in principle the purchase of 160 Nos. Garbage Collection Cycle Cart (Small). It was decided that a Committee of Councillors & Officers will visit Ludhiana and suggest specifications of cycle cart and after finalization of specification of cycle carts, the agenda be brought in the F&CC meeting.

Implemented

5 Entertainment Expenses. The Committee considered and approved the expenses of entertainment to the following officers :-

Dr. M.S. Kamboj, Superintendent Slaughter House Rs. 2500/- p.m. A.O. (P&PF) Rs. 2500/- p.m. A.E.(Mechanical) Rs. 2500/- p.m.

Implemented

6 Issuance of Rain Coat and The Committee considered and approved the amount of Rs. 20.00 lacs Tenders were floated in which single bid

Gum Shoes to the eligible

Group-C & D employees

engaged on field duty.

approximately for providing the rain coat & gum shoes for Class III & IV

regular employees including 1200 No. Class IV employees, 35 No. of Drivers

on regular basis and 26 No. Inspectorate staff, working under the control of

Medical Officer of Health engaged on field duty.

was received. Re-tender is under

process.

7 Hiring of Chain Dozer for

maintenance & upkeep of

Dumping Ground and e-

tendering thereof.

The Committee considered and accorded the approval for hiring of chain

dozer for maintenance & upkeeping of dumping ground from 1.8.2014 to

31.7.2015 from M/s Ajit Singh & Sons at cost of Rs. 28,17,800/- per year.

Implemented

Table Agenda

No.1

Providing & fixing of new

type children multiplay

equipment in various

park/garden of Sector-36,

Chandigarh (under

landscaping).

The Committee considered and approved the estimate amounting to Rs.15.13

lacs for providing & fixing of new type children multiplay equipment in various

park/garden of Sector-36, Chandigarh (under landscaping).

DNIT received from E.E.Hort. vide

No.1036 dt. 17.11.2014 for Rs.14.69 lac.

Table Agenda

No.2

Rough cost estimate for the

work of “up-gradation &

replacement of sewerage

pumping machinery and

other allied works thereto at

sewerage sump pump



lacs for up-gradation & replacement of sewerage pumping machinery and

other allied works thereto at sewerage sump pump Sector-55, Chandigarh.

Work allotted.

Table Agenda

No.3

Regarding dog menace. The Committee considered and approved hiring of two tractors trolleys from

M/s Malwa Engineering Works & M/s Capital Security Services one from each

@ Rs. 2376/- per tractor trolley per day for three trips daily for one month in

Sector-16, on the previous terms and conditions.

Implemented

Table Agenda

No.4

Rough cost estimate for the

work of “Providing and laying The Committee considered and approved the estimate amounting to Rs.26.17

lacs for providing and laying additional 300 MM and 450 MM dia SWD Lines

Tender under process.

additional 300 MM and 450

MM dia SWD Lines under

area of Ward No.22 i.e. in

Sector-31, 47, Industrial

Area, Phase-II & Motor

Market Area Near BRO,

Chandigarh.

under area of Ward No.22 i.e. in Sector-31, 47, Industrial Area, Phase-II &

Motor Market Area Near BRO, Chandigarh.

Table Agenda

No.5

Providing augmentation of

street light on road heading

to Vidhan Sabha, Sector-1,

Chandigarh.


lacs for providing augmentation of street light on road heading to Vidhan

Sabha, Sector-1, Chandigarh.

DNIT under approval.

Table Agenda

No.6

Renewal of License

(Agreement) of Chandigarh

Washerman Workshop

Cooperative (Regd.),

Industrial Society Ltd., Sector

15-D, Chandigarh.

The Committee considered and granted extension for renewal of License

(Agreement) of Chandigarh Washerman Workshop Cooperative (Regd.),

Industrial Society Ltd., Sector 15-D, Chandigarh, for 31.1.2015 @ monthly

rent of Rs. 8,000/- p.m. excluding service tax i.e. @ 12.36% per annum.

Committee has been formed for further

modalities.

Table Agenda

No.7

Purchase of Corolla Altis

Car.

The Committee considered and accorded its approval to purchase of Corolla

Altis from M/s Toyota Kirloskar Motor Pvt.Ltd. @ Rs. 13,60,854/- subject to

the prior condemnation of the present vehicle.

Case is under process for auction of

condemned vehicle and purchase of

new Toyota Corolla Car for the use of

worthy Mayor.

SPECIAL MEETING OF F&CC HELD ON 25.07.2014 HELD ON 3.00 P.M.

AGENDA

ITEM

NO.


1 Auction of Exhibition Ground in front of

Furniture Market, Sector-34, Chandigarh, for

Diwali Mela from 14.10.2014 to 23.10.2014.

The Committee considered and after detailed deliberation

approved 10% hike in the reserve price of last year for the

auction of Exhibition Ground, Sector-34, Chandigarh.

Implemented

2 Celebration of Teej Festival. The Committee considered & approved an amount of Rs.9.73

lacs for the celebration of Teej Festival on 3.8.2014 at Shivalik

Garden, Manimajra.

Further it was resolved that the Committee formed by the Mayor

in this regard will take day to day decisions regarding this festival.

Needful done.

240th


AGENDA

ITEM

NO.


1 Confirmation of the minutes of

239th meeting and Special

meeting of the Finance and

Contract Committee held on

22.07.2014 at 3.00 p.m. and

25.7.2014 at 3.00 p.m.

respectively in the Committee

Room of the MC, Chandigarh.

The Committee considered & accorded the approval in principle to purchase 160

garbage cycle carts and it was also approved that specification be finalized by the

Committee which went to Ludhiana and e-tender be floated after finalization of

specification.

Implemented

2 Requirement of infrastructure for the establishment of Anti Rabies Clinic in Civil Dispensary-38, Chandigarh.

The Committee considered & approved the expenditure of Rs. 75,000/- for the

infrastructure & establishment of Anti rabies vaccine clinic in Civil Dispensary, Sector-38,

Chandigarh.

Implemented

3 Regarding procurement of slaked lime for the year 2014-15.

The Committee considered & decided that the existing contract be extended for three months and 5000 bags of Slaked Lime be purchased from the existing firm i.e. M/s M.M. Lime Industries at the cost of Rs. 6,50,000/-.

It was also decided that a Committee be formed to collect rates from the market and detailed agenda after collection of rates be brought in the Finance & Contract Committee.

Implemented

4 Purchase of 02 Nos. Cattle Catching Chassis (vehicle) and fabrication thereof.

The Committee considered & approved to purchase 02 Nos. Of Cattle Catching Chassis on DGS&D rates and their fabrication at an approximate cost of Rs. 26.00 lacs.

Implemented

5 Installation of drinking water kiosks in Sector-17,

The Committee considered & resolved that a Committee be formed by the Mayor in this

Chandigarh. regard to formulate the policy about the water kiosks.

6 Extension of contract for another year for procurement of Pesticides.

The Committee considered & resolved to extend the existing tender for three months and approved the purchase of 40% of the pesticides mentioned in the agenda from the existing firms i.e. at the cost of Rs. 6,15,360/-. It was also decided that a Committee be formed which will collect the rates of the pesticides available in the market and detailed agenda be brought in the Committee.

Implemented

Table Regarding procurement of E.M. The Committee considered and decided that the documents mentioned in the agenda be Implemented

Agenda Solution for Dumping Ground. taken from the 3 companies within 15 days and further tender be finalized as per rules. It

No.7 was further approved to extend the existing tender for three months and allowed the purchase of E.M. Solution for three months from the existing firms i.e. Micro Organism 1800 ltre. From M/s Environmental Technology Systems and Micro Nutrients 5400 kg. from M/s Organic Solutions Gurgaon amounting to Rs. 2.70 lacs and amounting to Rs.81,000/- respectively.

Table Purchase of Mahindra Bolero and The Committee considered & approved the purchase of two Toyota Innova against the The matter is still pending due

Agenda Toyota Innova. condemned Maruti Gypsies bearing registration No.CH01-G1852 & CH01-G1-0088 at an to non availability of DGS&D

No.8 approximate cost of Rs. 10.95 lac each. Rate Contract. Moreover the

case of transfer of vehicle

No.CH-01-G1-0088 with

Maruti Gypsy of Roads Divn.

No.1 is still awaited.

Table Agenda for Revision of rates for The Committee considered and approved 50% increase in the prevailing rates for Implemented

Agenda permission to stall/ Phari holders permission to stall/ Phari holders on the eve of different festivals for entire city.

No.10 on the eve of different festivals for entire city.

Table

Agenda

No.11

Finalizing the terms and conditions of Paid Parking Areas in the City.

The Committee considered and approved the amendments in the terms and conditions of paid parking areas in the city as under :-

18. Penalties: - The licensee shall be liable to pay penalties, if so ordered by the


F&CC. Needful done.

Additional/Joint Commissioner, on account of commission of any violation, as under:-st

2nd rd th th th th

Sr. Violation 1 3 4 5 6 7

No. Occasion Occasion Occasion Occasion Occasion Occasion Occasion and thereafter

Rs. Rs. Rs. Rs. Rs. Rs. Rs.

2. Overcharging 500/- 1000/- 1500/- 2500/- 5000/- 7500/- 10000/-of parking fee

38. Termination of license: -The license shall stand terminated automatically on completion of license period.

The licensee can request for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licensee fee. However, it is made clear that no such request should be entertained before an expiry of 3 months period from the date of taking over the possession.

In case of default, the licensee shall be liable to deposit an amount equivalent to 3 months license fee within 3 days of demand raised by the Licensor, failing which, the Licensor shall be at liberty to recover the same from the Bank Guarantee of the Licensee, lying with the Licensor.

In addition to above, it is also made clear that such a licensee who surrenders the PPA prematurely i.e. before completion of license period as per initial allotment or subsequent extension, he/she shall not be permitted to participate in any subsequent auction of any paid parking area for a period of one year from the date of handing over the possession back to the Licensor in respect of surrendered PPA.

If the licensor wants to terminate the licence deed before the expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee. In an event of making payment as above, the Licensor will be entitled to take over possession within 24 hours thereafter.

In case, the licensee prematurely surrender the PPA consecutively or in case he is running more than one PPA in Chandigarh at same time and there

occurs 2 occasions of his premature surrender in respect of any PPA then he should be liable to be blacklisted as per the policy of the Chandigarh Administration issued vide No. Notification No. 1927-F& PO (3)-2009, dated 27.02.2009.

Table Rough cost estimate for the The Committee considered and approved the estimate amounting to Rs.20.43 lacs Tender invited.

Agenda work of “Strengthening of for Strengthening of sewage system to curb the chronic sewage problems near

No.12 sewage system to curb the chronic sewage problems near House No.3385 to 3428, Sector 15-D, Chandigarh.

House No.3385 to 3428, Sector 15-D, Chandigarh.

Table Agenda for the revalidation of The Committee considered & granted one month extension to M/s Akash Detailed Agenda to be

Agenda M.O.U. dated 10.5.2012 for the Restaurant & Foods Pvt. Ltd. SCO.47, Sector-17, Chandigarh on the same terms submitted.

No.13 period from 10.5.2014 to 9.5.2017 for the maintenance of road berms at intersection of Sector 17 and 18, Chandigarh in M.C. Chandigarh.

& conditions.

Further it was also decided that a broad policy be brought in the next meeting and the size/design of the board would be decided by the F&CC, if needed, Mayor may constitute a Committee.

Table

Agenda

No.14

Damage to Government

Property by private vendors

during Festival season.

The Committee considered & resolved that charges for damages occurred due to erection of tents on parking areas or road berms, be recovered from the tent owners by the road wing.

241ST


AGENDA

ITEM

NO.


2 Hiring of tractor trolleys for

Sector-16 to control Dog

Menace.

The Committee considered & accorded three months extension beyond 23.8.2014 onward for

hiring of 2 No. tractor trolleys from M/s Malwa Engineering Works & M/s Capital Security

Services one from each at the rate of Rs. 2376/- per tractor trolley per day three trips daily on

the previous terms & conditions.

Implemented

3 Rough cost estimate for special

repair of Back Service Lanes in

Sector 8-A, B & C, Chandigarh.

The Committee considered & approved the estimate amounting to Rs. 25.02 lac for special

repair of Back Service Lanes in Sector 8-A, B & C, Chandigarh.

It was decided by the Committee that the P.H.Wing would attend such minor repairs at their

own level when they dig the back lanes and pavements.

Tender recalled due to be

received on 21.11.2014.

4 Leasing out of Mango Garden

along Purv Marg touching

Sector 28-29 and Industrial

Area, Phase-I, Chandigarh.

The Committee considered & approved the reserve price of Rs. 35.00 lac for leasing out

Mango Garden along Purv Marg touching Sector 28-29 and Industrial Area, Phase-I,

Chandigarh, for six years.

It was further decided that as proposed in the agenda note, the method of manual tendering

be adopted instead of e-tendering.

Work completed. Garden

leased out through tendering

process.

5 Engaging field staff on

outsource basis.

The Committee considered & approved the amount of Rs. 30.00 lac for hiring 10 Electrician &

10 Helpers for one year on D.C. rates through outsourcing.

DNIT under approval.

6 Procurement of Anti Rabies

Serum.

The Committee considered & accorded permission to procure 5000 No. of anti rabies serum

@ Rs. 328/- each + VAT as applicable on ESIC rate contract from M/s Bharat Serum

Vaccines Ltd. through their authorized distributor at the total cost of Rs. 16,40,000 + VAT.

Implemented

7 Granting ex-post-facto approval The Committee considered & granted ex-post-facto approval to run the paid parking areas by In view of the decision of the

to run paid parking areas by the the licensees i.e. Sh. Gurnam Singh, Licensee of Sector 35-C along Himalya Marg, F&CC. Needful done.

licensees concerned till the Chandigarh, Sh. Sukhdev Kumar Licensee, Fun Republic & Tourist Buses parking Manimajra

allotment of the same after & Randhir Singh Nain, Licensee of Fully Automatic PPA of Empire Store, Sector-17,

completion of auction process. Chandigarh, till the further allotment of the same.

8 Acceptance of Condemnation

Report and Reserve price.

The Committee considered & approved the negotiated settlement amount of Rs. 2,04,522/-with the insurance company and approved the reserve price of Rs. 41,000/- for auction of condemned Toyota Corolla Car bearing Registration No.CH01-G1-0057.

It was further decided that a new Toyota Corolla Car be purchased for the Mayor at the

earliest.

Case is under process for

auction of condemned

vehicle and purchase of new

Toyota Corolla Car for the

use of worthy Mayor.

9 Permission for weekly carnival

on every Saturday and Sunday

at the venue Sector-17 Plaza,

Chandigarh.

The Committee considered & approved the weekly carnival on every Saturday and Sunday at the venue of Sector-17 Plaza, Chandigarh. It was also resolved that the case be referred to the Chief Architect for earmarking the site of stage to be shifted at the backside adjoining to the green belt along with the LED Screen.

Implemented

Table Procurement of spare parts for The Committee considered & approved the expenditure of Rs. 17,31,730/- approximately for Implemented

Agenda 03 No. of Large Road the purchase of spare parts for 03 No. of Large Road Sweeping Machines. Further, it was

No.10 Sweeping Machines. also resolved that 3 No. Drivers & 3 No. Helpers be recruited/outsourced for running these machines in two shifts.

The Committee also approved an additional expenditure of Rs.7000/- per day on POL for running in two shifts. It was further resolved to approve the purchase of additional consumables items required for running machines in two shifts.

Table Hiring of 08 No. of Tractor The Committee considered & granted extension of three months beyond 1.10.2014 for hiring Implemented

Agenda Trolleys for collection of door to of 08 No. Tractor Trolleys for collection of door to door household waste in Sector-22,

No.11 door household waste in


Chandigarh from M/s Malwa Engineering Works on the same rates, terms and conditions.

Table Making policy for imposing The Committee considered and approved the amendments as under:- In view of the decision of the

Agenda service tax on paid parking Fully Automatic/Semi Automatic/Without Automatic Paid Parking Areas.

F&CC. Needful done.

No.12 areas.

12. Parking fee: - The licencee shall charge parking fee at rates as given as under:-

S. No.

Type of Vehicle Parking fee in

Rs

Service Tax @ 12.36%

Total

Rs.

Remarks

(a) Four Wheeler including Taxis

4.45 per entry

0.55 5.00 Single Entry

(b) -do- 8.90 1.10 10.00 Multiple entries valid for one day for a

particular PPA

(c) -do- 44.50 5.50 50.00 Monthly pass in a particular

pass parking area

(d) -do- 267.00 33.00 300.00 City parking pass for one month

(e) (Two Wheeler) 1.78 per entry

0.22 2.00 Single Entry

(f) -do- 4.45 0.55 5.00 Multiple entries valid for one day for a

particular PPA

(g) -do- 22.25 2.75 25.00 Monthly pass in a particular pass parking area

(h) -do- 133.50 16.50 150.00 City parking pass for one month

(i) Mini Bus 8.90 per entry

1.10 10.00 --------

(j) Tourist Bus 17.80 per entry

2.20 20.00 --------

(k) Helmet 0.89 0.11 1.00 --------

(l) Service trucks e.g. 17.80 per 2.20 20.00

soft drink, building material suppliers etc.

entry

(m) Service trucks e.g. soft drink, building material suppliers etc.

445.00 55.00 500.00 City parking pass for one month

(n) Service jeeps 8.90 per entry

1.10 10.00 --------

(o) Service jeeps 356.00 44.00 400.00 City parking pass for one month

(p) Three Wheelers for parking only

4.45 per entry for parking

0.55 5.00 --------

(q) Three Wheelers for parking only

133.50 16.50 150.00 City parking pass for

one month.

( r) For two wheelers 44.50 5.50 50.00 Monthly pass in a particular

paid parking area

(s) For four wheelers 133.50 16.50 150.00 Monthly pass in a particular

paid parking area.

The collections received because of sale of city parking passes will be distributed

among all the Licencees on pro-rata basis on the basis of annual bid of each PPA.

The licensee will supply the detail of monthly passes issued by him for the paid parking

area on 7th of every month in the office of SDE (HQ).

Rates of parking fee applicable for portion/area of Fully Automatic System.

S. No.

Type of Vehicle Parking fee in Rs


Rs.

Total

Rs.

Remarks

(a) Four Wheeler including Taxis

4.45 for first 4 hours

0.55 5.00

8.90 up to 5 hours

1.10 10.00

13.35 up to 6 hours

1.65 15.00

17.80 up to 7 hours

2.20 20.00

22.25 up to 8 hours

2.75 25.00

26.70 up to 9 hours

3.30 30.00

31.15 up to 10 hours

3.85 35.00


4.40 40.00


4.95 45.00


5.50 50.00

(b) (Two Wheeler)

1.78 for first 4 hours

0.22 2.00

3.56 up to 5 hours

0.44 4.00

5.34 up to 6 hours

0.66 6.00

7.12 up to 7 hours

0.88 8.00

8.90 up to 8 hours

1.10 10.00

10.68 up to 9 hours

1.32 12.00


1.54 14.00


1.76 16.00

16.02 up to 12 1.98 18.00

hours

17.80 up to 13 2.20 20.00 hours

PPAs of Fun Republic, Manimajra, Piccadilly Multiplex(1) & (II), Sector 34-A, Chandigarh and

Elante Mall in Industrial Area Phase-I, Chandigarh.

12. Parking fee:- The licencee shall charge parking fee at rates as given as under:-

S. No.

Type of Vehicle Parking fee in Rs


Rs.

Total

Rs.

(a) Car 8.90 1.10 10.00

(b) Scooter/Motor cycle 4.45 0.55 5.00

(c) Mini bus/ Sumo/ Commercial van

22.25 2.75 25.00

(d) Tourist Bus 44.50 5.50 50.00

(e) Helmet/Cycle 1.78 per entry 0.22 2.00

PPA of Idle Truck Parking, Sector 26,Chandigarh.

11. Parking fee:- The licensee shall charge parking fee as approved by the Corporation

from time to time from the visitors at the rates given as under, if a vehicle is parked beyond the

time allocated on slip, it can be towed away and double the rate earmarked shall be payable.

S. Type of Vehicle Parking fee in Service Total No. Tax @

12.36% Rs Rs. Rs.

1. Truck 44.50 5.50 50.00

2. Multi Axle Vehicle 66.75 8.25 75.00

PPA of Tourist Buses Parking, Manimajra.

10. Parking fee:- The licensee shall charge parking fee as approved by the Corporation from

time to time from the visitors at the rates given as under, if a vehicle is parked beyond the time

allocated on slip, it can be towed away and double the rate earmarked shall be payable:-

1. Tourist Bus Rs.50/- per vehicle 4 hour

2. Rs.100/- per vehicle 24 hours

3 Rs.500/- per vehicle Weekly charges

S. Type of Vehicle Parking fee Service Total Remarks No. in Tax @

12.36% Rs

Rs.

1. Tourist Bus 44.50 5.50 50.00 4 hours

2. 89.00 11.00 100.00 24 hours

3. 445.00 55.00 500.00 Weekly charges

Further it was also resolved that the space be identified for the tourist buses and commercial vehicles like catering etc. and hazard parking be banned.

Table

Agenda

No.13

Representation from the Market

Welfare Association, Sector-

22D, for permission to install

podium to display gifts, help

desk, table chairs, entrance

The Committee considered and resolved that a Committee be constituted in this respect and an agenda be brought in the next meeting of Finance & Contract Committee with detailed activities.

A Committee constituted by

the Worthy Mayor and

minutes of the Committee

put up in the F&CC meeting

held on 12.11.2014 and

gates, tents, banners & flexes,

decoration material, showing

festival programmes etc.

minutes is awaited.

Table

Agenda

No.14

Funeral Van Services of Punjab

State Red Cross Branch.

The Committee considered & granted permission for parking of two Funeral Vans of Indian Red Cross Society, Punjab State Branch, Sector 16, Chandigarh in the premises of Cremation Ground, Sector-25, Chandigarh without any parking charges.

Needful done.

242nd


AGENDA

ITEM

NO.


2 Allocation of green belt for maintenance. The Committee resolved that the matter be referred to the committee

which had already been constituted by the Mayor to frame the policy

in this regard.

Detailed agenda to be submitted.

3 Rough Cost Estimate for Shifting of water

supply lines from the back courtyard of

houses in rehabilitation colony Sector 38-

A, Chandigarh.

The Committee considered and approved the estimate amounting to

Rs.29.97 lacs for Shifting of water supply lines from the back

courtyard of houses in rehabilitation colony Sector 38-A, Chandigarh.

Administrative approval awaited.

4 Procurement of E.M. Solution for Spray at

dumping ground.

The Committee considered & approved the estimate of Rs.

15,91,200/- for the procurement of E.M. Solution for spray at

dumping ground i.e. 7200 Ltr. effective Micro Organism Bacterial

solution and 21,600 kg. Micro Nutrients.

Implemented

5 Operation and maintenance of Thirty

Eight (38 No.) temporary Re-locatable

toilet blocks located in various slum

colonies of U.T., Chandigarh.

The Committee resolved that the applications be invited within a week

for operation & maintenance of 10 re-locatable toilet blocks located in

Colony No.4, Kabari Market, Near factory No.650, Near Slaughter

House, Power House and Hallo Majra near round about and the

matter be referred to the Water Supply & Sewerage Disposal

Committee for taking final decision.

Minutes awaited.

7 Repair of Garbage Bins of 4.5 Cubic M.

Capacity.

The Committee considered and approved the proposal to repair the 200 no. of garbage bins as per the terms & conditions in the DNIT attached. The Committee also resolved to modify the condition at Sr. No.19 in DNIT as that the rates will remain valid for one year from the date of allotment subject to market rates reasonability and can be further extended for one year with the mutual consent of both parties.

The Committee further resolved that the concrete base be

constructed by the Engineering Wing for placing the garbage bins,

wherever it is necessary.

Implemented

Table

Agenda

No.1

Permission for display of stalls in other

sectors from 15th to 23rd October, 2014.

The Committee granted ex-post-facto approval for putting stalls in Sector-17,19,22,34,35 & Manimajra on Diwali Mela on the rates already approved in 167th F&CC meeting held on 25.10.2007.

The Agenda is again placed before the

F&CC held on 12.11.2014 for correction

and minutes is awaited.

Table

Agenda

No.4

Permission to draw of salary of two Data

Entry Operators of MOH office against

vacant regular posts of other offices/wings

of M.C. Chandigarh.

The Committee resolved that S/Sh. Aslam Mohammad & Sh. Harpreet Singh be retained as Data Entry Operator in the MOH Office and their salary be drawn against vacant regular posts of other offices or wings of Municipal Corporation and may be allowed to work in Birth and Death Office of MOH wing.

The office has already requested to the

M.O.H. to draw the salary of 02 Data

Entry Operators against the vacant

sanctioned post of clerk the CMC office.

Implemented

SPECIAL MEETING OF F&CC HELD ON 24.10.2014 HELD ON 3.00 P.M.

AGENDA

ITEM

NO.


2 Framing a policy for Car

Bazaar in order to comply with

the judgment dated

11.08.2014 passed by the

Hon’ble High Court of Punjab

& Haryana Chandigarh in LPA

No.966 of 2014.

The Committee considered all the points of the already framed policy and made amendments and the same would be placed in the House for consideration and approval.

After detailed deliberation of members of F&CC the following changes were suggested:-

1. The entire process be time bound and auction be called within 21 days. The auction be done in one month thereafter.

2. The Committee felt that term for the auction would be two years and further decided that extension be given for one year subject to mutual agreement with the 5% increase of the reserve price. Accordingly the earnest money/reserve price or any other deposits will be proportionately increased.

3. The site plan of the auctioned site will be uploaded on the official website of M.C. and also be displayed at the site of the auction.

4. Some members were of the view that the participation of the applicants in the auction be restricted only to the persons engaged in the sale purchase of car business. The Commissioner, Municipal Corporation pointed out that though we can impose reasonable restrictions on eligibility, but as per the Hon’ble High Court order preference is not to be given to either the 43 nos. car dealer or the other litigants. However, the committee thereafter decided that reasonable restrictions needs to be imposed, so that some fly by night operators may not enter into the business and fleece the public. It was decided that a committee should be formed and the interested applicant should be required to demonstrate before the committee by way of any documentary evidence that they have been in past dealing in sale/purchase of old cars. The applicant shall be allowed to participate only after the satisfaction of the said committee.

The agenda is placed

below in the special

meeting of General

House which will be

held on 19.11.2014.

Documents

Finance and Contract Committee, Municipal Corporation