FINAL MINUTES - City of Mackay · Officer's Recommendation THAT the Organisational Services Monthly Review Report for April 2014 be received. Council Resolution THAT the Officer's

FINAL MINUTES

28 May 2014

FINAL MINUTES WEDNESDAY 28 MAY 2014

MIN/28.05.2014 FOLIO 32953

Table of Contents

Folio Date Particulars

32954 28.05.2014 Ordinary Meeting Minutes

32968 30.04.2014 Organisational Services Monthly Review Report - April 2014

32992 30.04.2014 Executive Financial Performance Report - April 2014

33017 28.05.2014 Councillor Portfolio Appointments and Committee

Representative

33019 21.03.204 Minutes - CTM (Cairns, Townsville and Mackay) Water

Alliance

Declaration of Potential Conflict of Interest

Nil.


MIN/28.05.2014 FOLIO 32954

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J

Bonanno, L G Bonaventura, F A Gilbert, G J Martin, T A Morgan, D J Perkins, P F

Steindl, and R D Walker were in attendance at the commencement of the meeting.

Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute

Secretary).

The meeting commenced at 10.05 am.

2. ABSENT ON COUNCIL BUSINESS:

Cr A N Jones who is attending the Communities in Control 2014: The Lucky Country

Conference in Melbourne.

3. APOLOGIES:

Nil

4. CONDOLENCES:

Nil

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES 21 MAY 2014

THAT the Ordinary Meeting Minutes held on 21 May 2014 be

confirmed.

Moved Cr Casey Seconded Cr Bonanno

CARRIED


MIN/28.05.2014 FOLIO 32955

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 ORGANISATIONAL SERVICES MONTHLY REVIEW REPORT -

APRIL 2014

Author Director Organisational Services

Purpose

To review the attached Organisational Services Monthly Review Report for April 2014.

Officer's Recommendation

THAT the Organisational Services Monthly Review Report for April 2014 be

received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Walker Seconded Cr Morgan

CARRIED

8.2 EXECUTIVE FINANCIAL PERFORMANCE REPORT FOR THE

MONTH OF APRIL 2014

Author Director Organisational Services

Purpose

To present the Executive Financial Performance Report for the month of April 2014.


MIN/28.05.2014 FOLIO 32956

Background/Discussion

As at 30 April 2014 Council’s Operating Revenue totalled $255,426,071 and Operating

Expenditure totalled $236,384,602. Total Capital Expenditure to date equals $174,179,287.

Capital expenditure excluding committals is currently at 60% of annual budget which includes

the 2012/2013 carryovers.

It should be noted that figures provided are accurate as at the date of publication. Figures

reported are cumulative year to date which may include adjustments for revenue or expenses

accrued to prior accounting periods.

Depreciation estimates are based on a percentage of the annual budget until the final

calculations are undertaken at year end.

Consultation and Communication

Management Team

Resource Implications

Nil

Risk Management Implications

Nil

Conclusion

Overall figures indicate that council is tracking close to budget on a pro-rata basis, whilst

noting the variances included in the report. The timing of capital delivery continues to be

closely monitored.

Changes identified in the March Budget Review will be reflected in a future Executive

Financial Performance Report.


THAT the Executive Financial Performance Report for the month of April 2014

be received.

Council Resolution


Moved Cr Walker Seconded Cr Bonaventura

CARRIED


MIN/28.05.2014 FOLIO 32957

8.3 COUNCILLOR PORTFOLIO APPOINTMENTS AND

COMMITTEE REPRESENTATION

Author Chief Executive Officer

Purpose

At the Ordinary Meeting of 22 May 2013 it was recommended that in 12 months' time a

review be undertaken of the allocation of Councillor Portfolio Areas to differing

aspects of Council services, and also to review the appointment of Councillors to

different Rural Portfolio Areas.


The appointment of Portfolio Areas for Councillors enables specific concentrated

interest to be given to different aspects of services delivered by Council. As a large

Regional Council, it is very difficult for all Councillors to be across every aspect of

each operation of Council. By the allocation of a Portfolio Area, it enables Councillors

to focus interest in certain aspects and in doing so be able to provide a better standard

of information and service to residents.

Under such an arrangement, residents are still able to contact any Councillor with any

issue, however those Councillors holding the particular Portfolio related to the matter

are better positioned to provide an immediate and informed response.

Presently Councillors hold the following Portfolio Areas –

Councillor Portfolio Area

Mayor Cr Deirdre Comerford Emergency Management

Cr Alison Jones Community Development & Libraries

Cr Chris Bonanno Festival, Events & The Arts

Cr Ross Walker Finance & Technology

Cr Theresa Morgan Parks & Environment

Cr Dave Perkins Planning & Development

Deputy Mayor Cr Kevin Casey Roads & Drainage

Cr Paul Steindl Sports, Recreation & Facilities

Cr Greg Martin Tourism & Economic Development

Cr Laurence Bonaventura Waste, Health & Regulatory

Cr Frank Gilbert Water & Sewerage

Under the Portfolio Area system, Councillors are able to better concentrate on specific

rural geographical areas and build up an experience and knowledge base of these areas.

Like the Portfolio Area system, residents from any rural area are able to contact any

Councillor with any issue; however those Councillors appointed to their geographical

area are better positioned to provide an immediate and informed response.

The present Councillor for each Rural Portfolio Area is –


MIN/28.05.2014 FOLIO 32958

Councillor Rural Portfolio Area

Cr Alison Jones Yalboroo North (Bloomsbury/Midge Point)

Cr Chris Bonanno South of Sarina (Armstrongs Beach, Koumala, Swayneville,

Sarina Range)

Cr Ross Walker Marian/Mirani

Cr Theresa Morgan Calen/Kuttabul/Seaforth and beaches/Hampden

Cr Dave Perkins Upper Pioneer Valley (Gargett to Eungella)

Deputy Mayor Cr Kevin

Casey

Homebush, Eton and McEwans Beach

Cr Paul Steindl Sarina Beaches

Cr Greg Martin Sarina Urban

Cr Laurence Bonaventura Farleigh/Habana/The Leap

Cr Frank Gilbert Walkerston, Alexandra, Pleystowe, Greenmount, Wallingford

Councillors also discussed changes to Committee Representation. An amended list is

attached to this report.


Mayor and Councillors.


NIL.


NIL.

Conclusion

Councillors have discussed the matter and concluded that they will remain in their

current Portfolio Areas and Rural Portfolio Areas as allocated until the end of Council's

term. Cr Kevin Casey will continue as Deputy Mayor for the remainder of the term.

Adoption of these Portfolio allocations is recommended.


MIN/28.05.2014 FOLIO 32959


THAT Cr Kevin Casey continues as Deputy Mayor and Councillors remain in the

following Portfolio Areas and Rural Portfolio Areas for the remainder of the

term:

Councillor Portfolio Area

Mayor Cr Deirdre Comerford Emergency Management

Cr Alison Jones Community & Client Services

Cr Chris Bonanno Festival, Events & The Arts

Cr Ross Walker Finance, Asset Management & IT

Cr Theresa Morgan Parks & Environment

Cr Dave Perkins Planning & Development

Deputy Mayor Cr Kevin Casey Roads & Drainage

Cr Paul Steindl Sports, Recreation & Facilities

Cr Greg Martin Tourism & Economic Development

Cr Laurence Bonaventura Waste, Health & Regulatory

Cr Frank Gilbert Water & Sewerage

Councillor Rural Portfolio Area

Cr Alison Jones Yalboroo North (Bloomsbury/Midge Point)

Cr Chris Bonanno South of Sarina (Armstrongs Beach, Koumala,

Swayneville, Sarina Range)

Cr Ross Walker Marian/Mirani

Cr Theresa Morgan Calen/Kuttabul/Seaforth and beaches/Hampden

Cr Dave Perkins Upper Pioneer Valley (Gargett to Eungella)

Deputy Mayor Cr Kevin

Casey

Homebush, Eton and McEwans Beach

Cr Paul Steindl Sarina Beaches

Cr Greg Martin Sarina Urban

Cr Laurence Bonaventura Farleigh/Habana/The Leap

Cr Frank Gilbert Walkerston, Alexandra, Pleystowe, Greenmount,

Wallingford

AND THAT the changes to the Committee Representation attached be adopted.

Council Resolution


Moved Cr Gilbert Seconded Cr Morgan

CARRIED


MIN/28.05.2014 FOLIO 32960

8.4 PUBLIC ART PROJECT APPROVAL

File No Public Art Approvals

Author Manager Community Lifestyle

Purpose

To seek Council support of the Slade Point Neighbourhood Watch Committee’s

proposed Pole Painting public art project.


Arts Development Officers have developed Public Arts Guidelines to assist artists to

ensure all appropriate approvals are in place before commencing their projects. Officers

have also developed a Public Art Approvals Procedure to ensure all relevant Council

programs are provided the opportunity to comment on the proposal before being

presented to the Visual Arts Advisory Committee.

The Slade Point Neighbourhood Watch Committee has submitted a proposal to council,

in line with the public arts guidelines, for a community public art project. The group

propose to commission a local artist to work with Slade Point residents to paint 12

Ergon Energy poles along Slade Point Road. The artworks will reflect the flora and

fauna specific to the Slade Point area.

In support of this proposed project, the Slade Point Neighbourhood Watch Committee

has received approvals from Ergon Energy (in the form of a Decorative Painting

Agreement) and the Department of Transport and Main Roads (in the form of a Road

Corridor Permit) and have therefore committed to adhering to the conditions outlined in

these agreements.

The Slade Point Neighbourhood Watch Committee has indicated their intention to

apply for Regional Arts Development Funding to carry out this project. The RADF

Committee have been advised that applicants seeking funds for public art projects

should have all required permissions in place including written approval from Council

before applications can being considered for funding.


As per the approvals process outlined in the Public Art Approvals Standard Operating

Procedure, the application has been assessed by the Manager Economic Development

and the Principal Planner – Central Coast & Sarina before being forwarded to the

Visual Arts Advisory Committee for their approval in accordance with the Art

Collection Policy. Both officers indicated they had no issues with the proposal.

The Visual Arts Advisory Committee (VAAC) has been asked to assess and provide

comment on the proposal from the Slade Point Neighbourhood Watch Committee. As

no VAAC meeting was scheduled to take place prior to the next RADF assessment


MIN/28.05.2014 FOLIO 32961

meeting, the VAAC were consulted via email and thus provided their responses in

writing.


There are no resource implications for Council as the Slade Point Neighbourhood

Watch Committee plan to apply to the Regional Arts Development Fund to secure the

funds to carry out this project.


Applicants that follow the process as detailed in the public art guidelines will minimise

the risks associated with public art projects as all required approvals will be in place

prior to the commencement of the project.

Conclusion

The Slade Point Neighbourhood Watch Committee has been very thorough in their

project planning and have been proactive in securing agreements with Ergon Energy

and the Department of Transport and Main Roads. They have carefully considered their

risk management strategies for the delivery of the project and the artwork designs are in

keeping with the character and amenity of the surrounding area. Therefore, the VAAC

is recommending that council support the Slade Point Neighbourhood Watch

Committee’s proposed community public art project and that the applicant be advised

of this outcome by written notice.


THAT the Slade Point Neighbourhood Watch Committee’s proposed community

public art project be supported and that the applicant be advised of this outcome

by written notice.

Council Resolution


Moved Cr Bonanno Seconded Cr Morgan

CARRIED


MIN/28.05.2014 FOLIO 32962

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MINUTES - CTM (CAIRNS, TOWNSVILLE AND

MACKAY) WATER ALLIANCE

Author Director Engineering & Commercial Infrastructure

Purpose

Attached is a copy of the Draft Minutes of the CTM (Cairns, Townsville and Mackay)

Water Alliance Meeting held on 21 March 2014, for information purposes.


The CTM (Cairns, Townsville and Mackay) Water Alliance was formed in December

2009 to enable knowledge sharing and collaboration between the three councils. To-

date, the Alliance remains an effective vehicle for information sharing and

collaboration continues to occur on several issues including Workplace Health & Safety

and development of a set of CTM (Cairns, Townsville and Mackay) Water Alliance

Standards/Code.


THAT the Draft Minutes of the CTM (Cairns, Townsville and Mackay) Water

Alliance of 21 March 2014 be received.

Council Resolution


Moved Cr Gilbert Seconded Cr Martin

CARRIED

10. RECEIPT OF PETITIONS:

Nil

11. TENDERS:

Nil


MIN/28.05.2014 FOLIO 32963

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

13.1 EVENTS

Cr Bonanno reminded everyone that the National Day of Thanks Giving will be held on

Saturday 31 May 2014 in the Civic Precinct grounds.

Cr Bonanno congratulated fellow Councillors and Staff who will be taking part in the

BMA Mackay Marina Run on Sunday 1 June 2014 to support the Mackay Branch of

the Leukaemia Foundation of Queensland.

Cr Bonanno congratulated staff and volunteers on the success of the Heritage Fair held

at Greenmount Homestead on the week-end.

Cr Bonanno advised at the 2014 QantasLink Mackay Isaac Regional Tourism Awards

event the MECC received Gold in the "Festival and Events" category for the KISS

Monster Tour.

Cr Martin added that the Sarina Sugar Shed also received Gold in the "Tourist

Attraction" and "Excellence in Food Tourism” categories. The facilities coordinator,

Mrs Glenys Mansfield was awarded the evening's most prestigious award,

"Outstanding Contribution by an Individual to the Mackay Isaac Tourism Industry".

Cr Bonaventura congratulated the staff members who took part in the LGMA

Management Team Challenge where they achieved a third place.

Council congratulated Cr Casey on becoming a grandfather this morning.

14. PUBLIC PARTICIPATION:

Mr Col Benson on behalf of Mackay RSL presented to the Mayor the reprint by

Professor Robert Cuttler of "Australia's Worst Aviation Disaster".


MIN/28.05.2014 FOLIO 32964

15. CONFIDENTIAL REPORTS:

15.1 PLANNING AND ENVIRONMENT COURT APPEAL NO. 1795 OF

2014 - DARREN J SMITH - LOTS 1, 2, 6 ON RP704298, LOTS 4, 5

ON RP733588 AND LOT 4 ON RP741886, MARIAN AND

DEVEREUX CREEK (DA-2013-170)

Confidential

Council Recommendation

THAT the Chief Executive Officer and Director Development Services be

delegated to:

A. Retain legal representation and appropriate experts as required.

B. Settle the appeal in consultation with the Mayor and/or Planning Portfolio

Councillor.

Moved Cr Perkins Seconded Cr Casey

CARRIED

16. MEETING CLOSURE

The meeting closed at 10.26 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 12.05.14 TO

18.05.14

For Council Information Only - No Decision Required.

Development Application Received

App no Code /

Impact Address Applicant Description Officer

CON-2014-77

79 Evans Avenue, NORTH MACKAY

Eastcoast Building Approvals

Building Work - Boundary Setback for Residential Storage Shed

Andrea McPherson

CON-2014-78

56 Maple Drive, ANDERGROVE

The Shed Company Mackay


Andrea McPherson

CON-2014-79

102 Camilleris Road, DEVEREUX CREEK

Rockhampton Building Approvals

Amenity and Aesthetics Cindy Bailey

CON-2014-80

25 Trout Avenue, ANDERGROVE

GMA Certification Group Pty Ltd - Port Douglas

Building Work - Boundary Setback for Carport Andrea McPherson


MIN/28.05.2014 FOLIO 32965

App no Code / Impact

Address Applicant Description Officer

CON-2014-81

48 Daniel Street, MOUNT PLEASANT

Spanline Home Additions Mackay

Building Work - Rear and Side Boundary Setback Variation for Residential Storage Shed.

Josephine McCann

MCUC-2014-100

Code 13 Fairway Drive, BAKERS CREEK

Murphy Homes QLD Pty Ltd

Dual Occupancy Josephine McCann

MCUC-2014-103

Code 15 Cutfield Street, GLENELLA

Marlene J Rashleigh

Home Based Business (Beauty Therapy) Andrea McPherson

MCUC-2014-106

Code 66 Superior Boulevard, ANDERGROVE

Andergrove Lakes Pty Ltd


MCUC-2014-98

Code 26-30 Diesel Drive, PAGET

Murcorp Pty Ltd General Industry and Warehouse Brogan Jones

MCUC-2014-99

Code 19-21 John Vella Drive, PAGET

Dresfield and West Nominees Pty Ltd

Warehouse/General Industry Darryl Bibay

MCUCD-2007-515

Code 50 Carlyle Street, MACKAY

iPlan Town Planning Pty Ltd

Request for Permissible Change - Change of Conditions & Extensio of Relevant Period -Motel (173 Rooms and Ancillary Caretaker's Residence, Conference / Meeting Facilities, Bar, Reception Area and Recreation Facilities), Catering Shop and Shop

Shane Kleve

MCUI-2014-81

Impact 20 Davey Street, GLENELLA

Pro Town Planners

Multiple Dwelling Units (3) Darryl Bibay

MCUI-2014-89

Impact L 216 Deals Road, KUTTABUL

Handiplan Drafting Service Pty Ltd

Dwelling House (Steep Land Overlay) Darryl Bibay

ROLC-2014-101

Code 86 Smith-Cross Road, DEVEREUX CREEK

Donald A Stevenson and Maxine J Stevenson

1 Rural Residential Lot into 2 Lots Darryl Bibay

ROLC-2014-102

Code Griffin Avenue, BUCASIA

Pioneer Projects Pty Ltd

2 Special Activities (Tourism) Lots into 3 Lots Brogan Jones

Development Applications Entering Decision Making Period

App Number

Code / Impact

Address Applicant Description Primary Officer

MCUC-2014-100

Code 13 Fairway Drive BAKERS CREEK

Murphy Homes QLD Pty Ltd


MCUC-2014-106

Code 66 Superior Boulevard ANDERGROVE

Andergrove Lakes Pty Ltd


ROLC-2013-428

Code 33 Hans Christian Street SARINA

Focus Pty Ltd 1 Rural Residential Lot into 9 Lots

Josephine McCann

ROLC-2014-102

Code 0 Griffin Avenue BUCASIA Pioneer Projects Pty Ltd

2 Special Activities (Tourism) Lots into 3 Lots

Brogan Jones

Development Applications Finalised

App No Code /

Impact Location Applicant Description Officer

Approved Subject to Conditions

CAC-ASPA-2010/93E

Code 2B East Gordon Street EAST MACKAY QLD 4740

Vasco Projects Pty Ltd

Request for a Permissible Change - Material Change of Use for Motel (57 units and Caretakers Residence), Multiple Dwelling Units (maximum of 150 units), Dwelling Houses (14 dwellings) and Catering Shop/s and Reconfiguration of a Lot (1 into 35 Lots) - Amendment to design criteria for Multiple Dwelling Units on Lots 26, 27 & 31-34.

Shane Kleve


MIN/28.05.2014 FOLIO 32966

App No Code / Impact

Location Applicant Description Officer

CA-IDAS-2008/281B

7 Brooks Road West SARINA QLD 4737

Sentinel Sarina Development Pty Ltd

Request for Permissible Change - Change of Conditions - Material Change of Use (Urban residential) AND Reconfiguration of 2 Lots to create 73 Lots.

Helle Jorgensen Smith

CON-ASPA-2014/69

103 Juliet Street SOUTH MACKAY QLD 4740

Mackay and Whitsunday Building Certification

Building Work - Boundary Setback for Dwelling House

Josephine McCann

CON-ASPA-2014/71

23 Kingslea Court OORALEA QLD 4740

Totalspan Mackay


Kathryn Goodman

CON-ASPA-2014/72

142 The Esplanade GRASSTREE BEACH QLD 4740

Development Certification

Building Work - Road and Side Boundary Setback Variations for Dwelling House.

Josephine McCann

CON-ASPA-2014/73

34 Companion Way SHOAL POINT QLD 4750

Spanline Home Additions Mackay

Building Work - Boundary Setback for Carport

Brogan Jones

CON-ASPA-2014/77

79 Evans Avenue NORTH MACKAY QLD 4740

Eastcoast Building Approvals


Andrea McPherson

MCUC-ASPA-2014/16

Code 23827 Peak Downs Highway ETON QLD 4741

Kilby Contracting Pty Ltd

Rural Industry (Servicing Rural Plant and Equipment)

Kathryn Goodman

MCUC-ASPA-2014/87

Code 4 Azure Drive RURAL VIEW QLD 4740

Ignite Homes Dual Occupancy Andrea McPherson

MCUC-ASPA-2014/96

Code 64 Whitsunday Drive BLOOMSBURY QLD 4799

Ross D Robinson

Residential Storage Shed >85m2 on a Rural Res Lot.

Josephine McCann

ROLC-ASPA-2014/80

Code L 4 Whitefords Road PINEVALE QLD 4741

Mark A Deguara and Linda J Deguara

Boundary Realignment 2 Rural Lots into 2 Lots

Kathryn Goodman

Confirmed on Wednesday 4 June 2014

………………………………………

MAYOR


MIN/28.05.2014 FOLIO 32967

APPENDIX / ATTACHMENTS


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Documents

FINAL MINUTES - City of Mackay · Officer's Recommendation THAT the Organisational Services Monthly Review Report for April 2014 be received. Council Resolution THAT the Officer's