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FILTERING DATA (3 /3)
Functional ICT
Recap - Structured data
In pairs – two games alternating who starts first ….
Blockbusters
Filtering data
Lesson Aims and Objectives apply conditional formatting display numerical data in graphical form produce print-outs to meet requirements
You will learn how to: use Find to locate data set and customise Filters (AutoFilter) use Filters on single and multiple columns add comments to cells format print settings
Sorting data
Data can be sorted either : Ascending or Descending
AND
1. Numerically2. Alphabetically
Sorting data
Home tab – far right – Find & Select Custom sort
Sort by - which columns?Sort on - what type Order – ascending or descending
Working with numbers– Starter Task
Task – SB4.2.1 contains definitions of different types of land.
Save the file in your user area Open the file in a spreadsheet application
1. Sort the table on each of the three columns, first in ascending order and then in descending order. Does it behave as you expect?
2. Can you explain the order of the ‘swamp’ and ‘marsh’ entries when the table is sorted on the ‘Description’ column?
10 mins
Filtering data
You can apply filters to your data. This will enable you to select only data that is required.
Home tabSort and FilterFilterCreates a drop down arrow to allow you to select.
What could this be useful for ?????
Finding data
You can find data using operators – very useful for large amounts of data !!
Filtering data
You can also apply more advanced filters to your data using operators.
1. Once a filter has been set up2. Number Filter3. Customise filter4. Add operators
Working with Filters - Group Task
Task Skill Builder 4.4 Re-open digital asset SB4.1.1.
Select any cell in the sheet. Click the ‘Data’ menu and drag down to the ‘Filter’ option. In the sub-menu that opens, click the ‘AutoFilter’ option.
Click on the filter arrow in the ‘Card Number’ column. The dropdown menu will list all the numbers in this column. What happens when you click on one of them?
Open the filter on the ‘First Name’ column. Click on ‘(Custom…)’ in the list. Enter ‘Peter’ into the dialogue and click ‘OK’. How many people are called Peter?
Use filters to find details of:
the person whose card number is 180210 everyone who lives in St Leonards everyone whose post code contains the letters ‘ES’ everyone who has more than 500 points everyone who has less than 50 points everyone who has between 100 and 125 points all members of the loyalty scheme whose telephone number starts with 077
10 mins
Print Preview
Setting print options Orientation Headers Footers Setting Print area
Skill Check
use Find to locate data set and customise Filters (AutoFilter) use Filters on single and multiple columns add comments to cells format print settings