Filing Instructions and Important Information Regarding

American United Life Insurance Company®

© 2021 OneAmerica Financial Partners, Inc. All rights reserved.

is the marketing name for the companies of OneAmerica | OneAmerica.com

Filing Instructions and Important Information Regarding the Form 5500 And Form 8955-SSA

We are pleased to provide the following:

• Form 5500-SF (small filers)

• Form 5500 and related schedules (large filers)

• Form 8955-SSA (if applicable) Abbreviations to note: Department of Labor (DOL) Internal Revenue Service (IRS) Filing Information Returns Electronically (FIRE) ERISA Filing Acceptance System (EFAST2)

Overview The Form 5500 series return is due to the DOL or the IRS (Form 8955-SSA) seven months after the end of the plan year unless a Form 5558, Application for Extension of Time To File Certain Employee Plan Returns, has been filed with the IRS. If an extension has been filed, the Form 5500 series return is due nine and one-half months after plan year-end. This document contains step-by-step instructions and frequently asked questions designed to assist with completing the Form 5500 series return filing. Please review the forms carefully before filing. If you have questions, please contact your plan manager.

Obtaining EFAST2 credentials: Prior to logging in to file the Form 5500 series return, please obtain electronic filing credentials for all individuals who will be signing the Form 5500 series return. All individuals who will be signing the Form 5500 or Form 5500-SF will need EFAST2 credentials. Credentials consist of a User ID and PIN that enable electronic filing. When establishing credentials, at least one signer must be a “Filing Signer” and one signer must be a “Transmitter.” If one individual will be signing both signature lines of the Form 5500 or Form 5500-SF, then this person should be listed as Filing Signer and Transmitter. If you have already obtained EFAST2 credentials, please proceed to the “Filing your Form 5500” or “Filing your Form 5500-SF” section. If you need a User ID and PIN, please review the Instructions for Obtaining 5500 Signing Credentials at the DOL Website.

http://www.ftwilliam.com/djKIumIZlvmjgBE599Eo3NuoAelU5LAzbx2Xs/help/Instructions/SigningCredentialsDOL.html




Filing the Form 5500-SF (small filers) if filing the Form 5500 (large filers) click here The Form 5500-SF is the annual reporting form for certain small plans. If you received the Form 5500-SF, please follow the steps indicated below:

➢ There are two ways to access the OneAmerica portal.

1. The individual identified as the main contact will access the OneAmerica portal via our eSponsor website. Log in to eSponsor using www.oneamerica.com, select Form 5500 from the Compliance tab, click the link to access the plan’s current year Form 5500, and be directed to the OneAmerica Portal. All plans that have been published using your email address will be displayed.

2. The plan sponsor or plan administrator who is not the main contact will receive an invitation via email that contains a link to the OneAmerica portal website. The email also includes the Username and Password. The link in the email will redirect you to the log in screen.

Enter the username and password provided in the email and click ‘Log In’. The OneAmerica welcome screen will appear.

http://www.oneamerica.com/




o When logging in to the Portal for the first time, you will be prompted to answer three challenge questions and then prompted to enter a new password. The password entered will be your password from that point forward.

Filing the Form 5500: ➢ At the OneAmerica welcome screen, verify the correct plan is selected from the plan drop down menu

at the top or left side of the screen. If there is only one plan with OneAmerica, the plan name will show

at the top of the screen.

➢ After the plan is selected, click Edit 5500 to review the Form 5500 filing and attach any documents. Please

review and/or answer the highlighted editable fields (i.e., green highlighted fields). Use the additional

information about editable fields below to review/complete any editable fields. Some may have been left

blank and will need to be completed.




The Home icon displayed at the top of the page will redirect you to the main 5500 screen.

➢ Navigate by clicking on each form link listed under Active Schedules on the left side of the screen to

display a copy of the form selected. Click on the “?” next to each entry on the form and a Help box will

appear that contains additional information.

Participant count: If the Ending Participant Count indicated is greater than 120 (line 5b), next year’s filing will be prepared as a large filer, and an independent audit will be required. Please review the participant count report and verify the accuracy of the ending participant count. If you disagree with the ending participant count, contact your plan manager. If you agree with the ending participant count, next year your plan will need to engage an Independent Qualified Public Accountant (IQPA) and attach the IQPA report to next year’s Form 5500 filing. Please refer to Schedule H – Part III section for more information about the IQPA report and selecting an auditor.

Who is a participant – Definitions from Department of Treasury, Department of Labor 2020 Instructions for Form 5500

• Active participants (i.e., any individuals who are currently in employment covered by the plan and who are earning or retaining credited service under the plan). This includes any individuals who are eligible to elect to have the employer make payments under a Code section 401(k) qualified cash or deferred arrangement. Active participants also include any non-vested individuals who are earning or retaining credited service under the plan. This does not include (a) non-vested former employees who have incurred the break in service period specified in the plan or (b) former employees who have received a “cash-out” distribution or deemed

https://www.dol.gov/sites/default/files/ebsa/employers-and-advisers/plan-administration-and-compliance/reporting-and-filing/form-5500/2020-instructions.pdf

https://www.dol.gov/sites/default/files/ebsa/employers-and-advisers/plan-administration-and-compliance/reporting-and-filing/form-5500/2020-instructions.pdf




distribution of their entire non-forfeitable accrued benefit.

• Retired or separated participants receiving benefits (i.e. - individuals who are retired or separated from employment covered by the plan and who are receiving benefits under the plan). This does not include any individual to whom an insurance company has made an irrevocable commitment to pay all the benefits to which the individual is entitled under the plan.

• Other retired or separated participants entitled to future benefits (i.e., any individuals who are retired or separated from employment covered by the plan and who are entitled to begin receiving benefits under the plan in the future). This does not include any individual to whom an insurance company has made an irrevocable commitment to pay all the benefits to which the individual is entitled under the plan.

• Deceased individuals who had one or more beneficiaries who are receiving or are entitled to receive benefits under the plan. This does not include any individual to whom an insurance company has made an irrevocable commitment to pay all the benefits to which the beneficiaries of that individual are entitled under the plan.

Plans with outside vendor(s): The enclosed Form 5500-SF only includes participants that are enrolled on the OneAmerica recordkeeping system. Please add eligible participants who have a balance with the outside vender and not with OneAmerica to the participant counts reported on Form 5500-SF Line 5a – 5e. Please contact your plan manager if you have any questions or if your response to any of the questions below is “Yes”.

5500-SF - Question 10a - “Was there a failure to transmit to the plan any participant contributions within the time period described in 29 CFR 2510.3-102?” We have used the information provided by you on the Qualified Plan Information Report within the census to answer this question. Please review this question carefully to determine that the Department of Labor guidelines regarding the timing of depositing employee elective deferral contributions into a qualified retirement plan have been met. If “Yes”, a Form 5330 will need to be completed to calculate and pay the excise tax owed.

5500-SF - Question 10d – “Did the plan have a loss, whether or not reimbursed by the plan’s fidelity bond that was caused by fraud?” Check “Yes” if the plan had suffered or discovered any loss because of any dishonest or fraudulent act(s) even if the loss was reimbursed by the plan’s fidelity bond or from any other source, otherwise check “No”. If “Yes” is checked, enter the full amount of the loss. If the full amount of the loss has not yet been determined, provide an estimate as determined in good faith by a plan fiduciary. Records showing how the estimate was determined should be retained.

5500-SF - Question 10f - “Has the plan failed to provide any benefit when due under this plan?” Please review the response to this question and answer “Yes” if:

• A benefit requests was not submitted to us in a timely manner

• Mandatory cash outs (if allowed in your plan document) for former eligible participants were not distributed on a regular basis

• Required Minimum Distributions to 5 percent owners who have attained 70 ½ , and non-5 percent owners who have attained 70 ½ and have retired or separate from service were not distributed (Do not include amounts for participants who have retired or separated from service, or their beneficiaries, who cannot be located after reasonable efforts or where the plan is in the process of engaging in such reasonable efforts at the end of the plan year reporting period)

• The terms of the plan document regarding timing of distribution payments were not followed

http://www.oneamerica.com/wps/wcm/connect/rs/eretirement/sponsors/fiduciary+responsibility/timing+of+contributions+%28r-20347%29





➢ When finished reviewing and adding attachments (large filers), click on ‘Run Edit Checks’ to review errors/warnings. If no errors/warnings, click ‘I’m Done’ which will return you to the main screen. If any errors/warnings are noted, correct all errors and review all warnings before clicking ‘I’m Done’.

➢ You will then have the option to make additional changes or confirm that the filing is complete.

Click ‘Confirm I’m Done’, will lock the Form 5500 and advance to the signature page.

➢ There are four steps on the signature page: print, sign and file the Form 5500 electronically.

Four steps to sign and file the Form 5500.

Follow the steps below to print, sign and electronically file the Form 5500.

Step 1: Print a paper copy of the Form 5500

Please print your Form 5500 before the signature section is activated. To print a hard copy of the Form 5500, click on the Print 5500 button.




NOTE: The DOL User ID and PIN fields will not become editable until after "Print 5500" has been selected. If you log in to the OneAmerica portal to print a copy of the filing, then log back out without signing, you must click "Print 5500" after logging back in to the OneAmerica portal to enable the DOL User ID and PIN fields.

Step 2: Review and sign the paper copy before filing

Once you have read the filing and find it acceptable, sign the printed copy with a wet (i.e., signed with a pen) signature. Keep a signed copy in a safe place or scan the filing to be saved electronically on your system. A paper copy will not be sent to the DOL, but an electronic version will be transmitted once the form is electronically signed.

Step 3: Enter and review your EFAST credentials

Input the User ID and PIN number received during the DOL registration process.

Verify that the Name, User ID and PIN match (including punctuation and spacing) what was entered/received from the DOL registration process. If it does not match, click the Change Name button to change the name on the Form 5500.

Administrator/Sponsor Name:

Administrator/Sponsor User ID:

Administrator/Sponsor PIN:

ERROR MESSAGE: If you receive the message below while attempting to sign the Form 5500, verify your User ID and/or PIN were entered correctly:

Log in to your profile on the DOL's website at http://www.efast.dol.gov/ and verify the User ID

and/or PIN is correct. Once the DOL User ID and PIN have been verified, return to the "Signing

Screen," enter the DOL User ID and PIN and click "Sign 5500." Step 4: Sign and file electronically

Read the statement below and click the Sign 5500 button. Under penalties of perjury and other penalties set forth in the instructions, I declare that I have examined this return/report, including accompanying schedules, statements and attachments, as well as electronic version of this return/report, and to the best of my knowledge and belief, it is true, correct and complete.

http://www.efast.dol.gov/




• If you do not have your signing credentials, obtain them by going to http://www.efast.dol.gov/ and registering as a signer. Click here for detailed instructions on how to obtain signing credentials.

• If you have lost your User ID or PIN, contact DOL EFAST2 support at 866-463-3278 or visit the website to http://www.efast.dol.gov/ (click on "Login" and then "Forgot UserID" or "Forgot Password")

➢ Once the filing is electronically signed, (enter User ID, PIN and click "Sign 5500"). A status screen will display the status of your filing.

ACCEPTED:

REJECTED:

➢ You may log back in to the OneAmerica portal at any time to check the status of the filing. Click

on ‘Check 5500 Status’.

➢ Once you click on ‘Check 5500 Status,’ you will see the "Details" of the filing. You may also click on ‘View as a PDF’ to save a copy of the details to the computer hard drive.







➢ Statuses : o Not Submitted: The filing has not yet been signed/submitted. Once signed, the filing

status could be changed to ‘Submitted’, as all filings are automatically submitted once the proper e-signatures have been obtained.

o Submitted: The filing has been submitted to the DOL, but it has not been accepted yet. Next to a ‘Submitted’ status is an option to ‘Check Acceptance’. Select to check the status of your plan.

o Accepted: The DOL has accepted the filing.

o Not Accepted: The DOL has not accepted the filing due to the plan not meeting the DOL required edit checks. The software should provide a list of the DOL errors. These errors are also included in the edit checks on the preparation system. If the Form 5500 has no errors before filing, the filing should be accepted. The filing is still considered filed but will likely need to be amended.

o Rejected: If certain fields are missing, the filing will be rejected. The fields are: plan year end/begin dates, EIN, plan number and plan name. There will not be an option to amend the filing since it was never filed according to the DOL. Your plan administrator will need to unlock, modify and allow you to resubmit the plan to the DOL.

NOTE – After electronically filing, you will be able to view the filing on the DOL’s EFAST website. To view your filing on the DOL website, go to www.efast.dol.gov, in your internet browser, select Form 5500/5500-SF Search under the Filings heading on the home page. Enter the company EIN into the EIN field, select the appropriate Form Year from the drop down and then click on Search.

➢ The following menu options will appear to the left - Form 5500, Summary Annual Report (SAR),

and Form 5558. These forms can be viewed and printed by clicking on the Download option. When you select the download option, a new tab will open in your browser.

➢ Summary Annual Report (SAR) - Within two months of the required filing date of the Form

5500-SF, plan sponsors must distribute a SAR to plan participants who are active or terminated with a deferred vested benefit and to beneficiaries receiving benefits under the plan. Due to the regulations regarding electronic delivery, distribution of paper copies is generally recommended. To print the SAR click on Download SAR link on the home page which will open a PDF.





➢ You will also have access to a "Portal User Help" guide by using the drop down to select "Help" at the top of the OneAmerica portal screen.

PLEASE NOTE - If the 8955-SSA is attached to your plan book, please proceed to the Form 8955-SSA section to review.

Filing the Form 5500 and related schedules (large filers)

➢ There are two ways to access the OneAmerica portal.

1. The individual identified as the main contact will access the OneAmerica portal via our eSponsor website. Log in to eSponsor using www.oneamerica.com, select Form 5500 from the Compliance tab, click the link to access the plan’s current year Form 5500, and be directed to the OneAmerica portal. All plans that have been published using your email address will be displayed.

2. The plan sponsor or plan administrator who is not the main contact will receive an invitation via email that contains a link to the OneAmerica portal website. The email also includes the Username and Password. The link in the email will redirect you to the log in screen.

o Enter the username and password we provided in the email and click ‘Log In’. The

OneAmerica welcome screen will appear.

http://www.oneamerica.com/




o When logging in to the Portal for the first time, you will be prompted to answer three challenge questions and then prompted to enter a new password. The password entered will be your password from that point on.

Filing the Form 5500:

➢ At the OneAmerica welcome screen, verify the correct plan is selected from the plan drop down menu at the top or left side of the screen. If only one plan with OneAmerica, the plan name will show at the top of the screen.




➢ When you select your user name Home icon, which is displayed at the top of the page, it will

direct you to your user profile and to a “Portal User Help” guide.

➢ After the plan is selected, click Edit 5500 to review the Form 5500 filing and attach any

documents to the filing. Please review and/or answer the highlighted editable fields (green

highlighted fields). Below is additional information about the editable fields. Some may have

been left blank and will need to be completed.

The Home icon, displayed at the top of the page, will return you to the main 5500 screen.




➢ Navigate by clicking on each form link listed under Active Schedules on the left side of the

screen to bring up a copy of the form selected. Click on the “?” next to each entry on the form

and a Help box will appear that contains additional information

Important information for large filers: Plans with outside vendor(s): The enclosed Form 5500 only includes participants that are enrolled on the OneAmerica recordkeeping system. Please add eligible participants who have a balance with an outside provider and not with OneAmerica to the participant counts reported on Form 5500 line 5 – 6h. Please contact your plan manager if you have any questions or if your response to any of the questions below is “Yes”.

Schedule H – Part III If filing as a large plan filer, a Schedule H is included to report the plan’s financial activity. A requirement of filing the Schedule H is that an accountant’s opinion letter is attached to your filing. You must hire an independent qualified public accountant to perform an audit of your plan’s financial activity. Additionally, the auditor must provide the information to complete Part III of the Schedule H. If your auditor requests plan-related documents or reports that you do not have on file, please contact your plan manager for assistance. For information on selecting an auditor for your plan, The DOL’s Employee Benefits Security Administration has published an informational document: Selecting an Auditor for Your Employee Benefit Plan. Please be aware, if your accountant/auditor changed the asset balances in the previous year, the beginning balance on the Form 5500 may not reconcile to the ending balance on last year’s form and should be changed by you or your auditor accordingly. For the questions below, please contact plan manager if you have any questions or if marked “Yes.”

Schedule H - Question 4a - “Was there a failure to transmit to the plan any participant contributions within the time period described in 29 CFR 2510.3-102?” We have used the information provided by

https://www.dol.gov/sites/default/files/ebsa/about-ebsa/our-activities/resource-center/publications/selecting-an-auditor-for-your-employee-benefit-plan.pdf





you on the Questionnaire within the census to answer this question. Please review this question carefully to determine that you have met the Department of Labor guidelines regarding the timing of depositing employee elective deferral contributions into a qualified retirement plan have been met. Review Department of Labor guidelines regarding the timing of depositing employee elective deferral contributions for additional information. If “Yes”, please complete a Form 5330 to calculate and pay the excise tax due. In addition, the auditor will need to complete the Schedule H, Line 4a attachment, Schedule of Delinquent Participant Contributions, and attach to your 5500 filing.

Schedule H - Question 4f – “Did the plan have a loss, whether or not reimbursed by the plan’s fidelity bond that was caused by fraud?” Check “Yes” if the plan had suffered or discovered any loss as a result of any dishonest or fraudulent act(s) even if the loss was reimbursed by the plan’s fidelity bond or from any other source. If “Yes” is checked, enter the full amount of the loss. If the full amount of the loss has not yet been determined, provide an estimate as determined in good faith by a plan fiduciary. Retain records showing how the estimate was determined.

Schedule H - Question 4l - “Has the plan failed to provide any benefit when due under this plan?” Please review the response to this question and answer “Yes” if:

• A benefit requests was not submitted to us in a timely manner

• Mandatory cash outs (if allowed in your plan document) for former eligible participants were not distributed on a regular basis

• Required Minimum Distributions to 5 percent owners who have attained 70 ½ , and non-5 percent owners who have attained 70 ½ and have retired or separate from service were not distributed ( Do not include amounts for participants who have retired or separated from service, or their beneficiaries, who cannot be located after reasonable efforts or where the plan is in the process of engaging in such reasonable efforts at the end of the plan year reporting period)

• The terms of the plan document regarding timing of distribution payments were not followed.

Attach the Accountant’s Opinion Once the limited scope audit is complete, the accountant’s opinion letter should be provided in a PDF format on the accounting firm’s letterhead with an actual signature. It is critical that the PDF not have password encryption or any restrictions on editing or printing. It is also required that all pages be right side up. To attach the accountant’s opinion letter to the filing, please follow these steps:

❖ Large filers must upload attachments to the Form 5500 filing (e.g., audit report). To attach a

document, click ‘Upload Attachments’ on the left side of the screen and complete the following

items:

o Attachment Type – Select the attachment name. For the auditor’s report, select

Accountant Opinion/IQPA report (Sch H line 3c or Sch I Line 4k)) from drop down.

o Click Browse to find the report to attach (the audit report should not have any security

attached). Once file is located, click ‘Open’.

o Add an attachment name in the space provided (optional)

o Click ‘Add Attachment’






❖ Once finished reviewing and adding attachments (large filers), click on ‘Run Edit Checks’ to review errors/warnings. If no errors/warnings, click ‘I’m Done’ which will return you to the main screen. If any errors/warnings are noted, you must correct all errors and review all warnings before clicking ‘I’m Done’.

❖ You will then have the option to make additional changes or confirm that you are finished. If you click ‘Back to Edit 5500’, you will be routed back to the forms to make additional revisions. If you click ‘Confirm I’m Done’, your 5500 will be locked and you will be routed to the signature

page.

❖ At the signature page, you will be directed to four steps to print, sign and file your Form 5500

electronically.

Four steps to sign and file the Form 5500

➢ Follow the steps below to print, sign and electronically file the Form 5500.




Step 1: Print a paper copy of the Form 5500

Please print your 5500 before the signature section is activated. To print a hard copy of the 5500, click on the Print 5500 button.

NOTE: The DOL User ID and PIN fields will not become editable until after "Print 5500" has been selected. If you log in to the OneAmerica portal to print a copy of the filing, then log back out without signing, you must click on "Print 5500" again after logging back in to the OneAmerica portal to enable the DOL User ID and PIN fields.

Step 2: Review and sign the paper copy before filing

Once you have read the filing and find it acceptable, sign the printed copy with a wet (i.e., signed with a pen) signature. Keep a signed copy in a safe place or scan the filing to be saved electronically on your system. A paper copy will not be sent to the DOL, but an electronic version will be transmitted once the form is electronically signed.

Step 3: Enter and review your EFAST credentials

Input the User ID and PIN number received during the DOL registration process.

Verify that Name, User ID and PIN match (including punctuation and spacing) what was entered/received from the DOL registration process. If it does not match, click the Change Name button to change the name on the Form 5500.

Administrator/Sponsor Name:

Administrator/Sponsor User ID:

Administrator/Sponsor PIN:

ERROR MESSAGE: If you receive the message below while attempting to sign the Form 5500, verify your User ID and/or PIN were entered correctly:

Log in to your profile on the DOL's website at http://www.efast.dol.gov/ and verify the User ID

and/or PIN is correct. Once the User ID and PIN have been verified return to the "Signing

Screen," enter the DOL User ID and PIN and click "Sign 5500."





Step 4: Sign and File Electronically

Read the statement below and click the Sign 5500 button. Under penalties of perjury and other penalties set forth in the instructions, I declare that I have examined this return/report, including accompanying schedules, statements and attachments, as well as electronic version of this return/report, and to the best of my knowledge and belief, it is true, correct and complete.

• If you do not have your signing credentials, obtain them by going to http://www.efast.dol.gov/ and register as a signer. Click here for detailed instructions on how to obtain signing credentials.

• If you have lost your User ID or PIN, contact DOL EFAST2 support at 866-463-3278 or visit the website to http://www.efast.dol.gov/ (click on "Login" and then "Forgot UserID" or "Forgot Password")

➢ Once the filing is electronically signed (enter User ID, PIN and click "Sign 5500"), A status screen which will display the status of your filing.

ACCEPTED:

REJECTED:

➢ You may log back in to the OneAmerica portal at any time to check the status of the filing. Click on ‘Check 5500 Status’.







➢ Once you click on ‘Check 5500 Status,’ you will see the "Details" of the filing. You may also click on ‘View as a PDF’ to save a copy of the details to the computer hard drive.

➢ Statuses: o Not Submitted: The filing has not yet been signed/submitted. Once signed, the filing

status could be changed to ‘Submitted’, as all filings are automatically submitted once the proper e-signatures have been obtained.

o Submitted: The filing has been submitted to the DOL, but it has not been accepted yet. Next to a ‘Submitted’ status is an option to ‘Check Acceptance’. Select to check the status of your plan.

o Accepted: The DOL has accepted the filing.

o Not Accepted: The DOL has not accepted the filing due to the plan not meeting the DOL required edit checks. The software should provide you with a list of the DOL errors. These errors are also included in the edit checks on the preparation system. If the Form 5500 has no errors before filing, the filing should be accepted. The filing is still considered filed but will likely need to be amended.

o Rejected: If certain fields are missing, the filing will be rejected. The fields are: plan

year end/begin dates, EIN, plan number and plan name. There will not be an option to amend the filing since it was never filed according to the DOL. Your plan administrator will need to unlock, modify and allow you to resubmit the plan to the DOL.

NOTE – After electronically filing, you will be able to view the filing on the DOL’s EFAST website. To view your filing on the DOL website go to www.efast.dol.gov, select Form 5500/5500-SF Search under the Filings heading on the home page. Enter the company EIN into the EIN field, select the appropriate Form Year from the drop down and then click on Search.

➢ The following menu options will appear to the left - Form 5500, Summary Annual Report (SAR), and Form 5558. These forms can be viewed and printed by clicking on the Download option. When you select the download option, a new tab will open in your browser.





➢ Summary Annual Report (SAR) - Within two months of the required filing date of the Form 5500-SF, plan sponsors must distribute a SAR to plan participants who are active or terminated with a deferred vested benefit and to beneficiaries receiving benefits under the plan. Due to the regulations regarding electronic delivery, distribution of paper copies is generally recommended. See Distributing Materials Electronically for more information. To print the SAR click on Download SAR link on the home page which will open a PDF.

➢ You will also have access to a "Portal User Help" guide by using the drop down to select "Help" at the top of the OneAmerica portal screen.

Form 8955-SSA The Form 8955-SSA, Annual Registration Statement Identifying Separated Participants With Deferred Vested Benefits, is used to report participants who terminated in the prior plan year who still had a vested account balance as of the last day of the current plan year, as well as participants who were previously reported on the Schedule SSA/Form 8955-SSA who took a full distribution during the current plan year. Please review the attached 8955-SSA. You can download an electronic version of your 8955-SSA, by selecting the ‘Download 8955’ link on the main screen. This will open the 8955-SSA in a new tab in your browser. You can view and print this form. If you have any updates, please contact your plan manager. OneAmerica will be filing the 8955-SSA on your behalf.

https://www.oneamerica.com/wps/wcm/connect/eaf18a78-40e4-43f2-93c9-3832d973e54b/Distributing+Materials+Electronically+FAQ_FINAL_08.17.2016.pdf?MOD=AJPERES&CONVERT_TO=url&CACHEID=eaf18a78-40e4-43f2-93c9-3832d973e54b




Frequently Asked Questions Form 5500 & Form 5500-SF Essentials When is the Form 5500/ Form 5500-SF filing due? When is the Form 8955-SSA due? What is the Form 5500-SF? How do I file a Form 5558, Application for Extension of Time? What is the difference between a large filer and a small filer? How do you determine large filing versus small filing? How do I print my forms and schedules? How can I obtain additional information? What are the schedules that may be included for large filers?

Form 5500 & Form 5500-SF Attachments How do I attach the Accountant’s Opinion? What is the 2020 AUL SOC-1 Report on Controls Placed in Operation and Tests of Operating Effectiveness? What is the Summary Annual Report (SAR)?

Editing the Form 5500 or Form 5500-SF Why has the plan name and/or plan sponsor name been altered? How do I complete missing information? Why did you highlight the question regarding failure to transmit participant contributions timely? Why did you highlight the question regarding failure to provide benefits when due under the plan?

Electronically Filing the Form 5500 or Form 5500-SF Am I required to submit my filing electronically? How do I submit my filing electronically? What do the different filing statuses mean? Why did I receive an amended filing?

When is the Form 5500/5500-SF filing due?

The Form 5500 filing is due to the seven months after the end of the plan year unless a Form 5558, Application for Extension of Time To File Certain Employee Plan Returns, has been filed with the IRS. If an extension has been filed, the filing is due nine and one-half months after plan year-end.

When is the Form 8955-SSA due?

The Form 8955-SSA is due seven months after the end of the plan year unless a Form 5558, Application for Extension of Time To File Certain Employee Plan Returns, has been filed with the IRS. If an extension has been filed, the Form 8955-SSA is due nine and one-half months after plan year-end.

What is the Form 5500-SF? The Form 5500-SF is the simplified annual reporting form, which consists of two pages of information. A pension plan is eligible to file a Form 5500-SF if the plan meets all of the following conditions:

• Covers fewer than 100 participants as of the first day of the plan year • Has no employer securities • Has 100 percent of its assets invested in investments with a readily ascertainable market value • Is eligible for the audit waiver:




• 95 percent or more of the plan’s assets are qualifying plan assets or the plan purchases a bond to cover non-qualifying plan assets greater than 5 percent.

• The plan satisfies certain Summary Annual Report (SAR) disclosure requirements • The financial institution statements and evidence of any additional bond (if required) are

available for review by the participants.

We will prepare a Form 5500-SF for all plans that are small wither fewer than 100 participants as of the beginning of the plan year. How do I file a Form 5558, Application for Extension of Time?

(This information only applies to full service clients who we have provided a signature ready Form 5500 or Form 5500-SF filing.) A Form 5558 will only be filed for plan that have not filed their 5500 within six and a half months after plan year end. For example – For a calendar year plan, if the 5500 has not been filed prior to July 15 (initial filing deadline July 31), a Form 5558 will be created and mailed to the IRS on your behalf (extending both the Form 5500 and Form 8955-SSA filing deadlines). We will continue to file the Form 5558 within 2 months after year –end for terminated plans and short plan year filings. For Form 5500, 5500-SF and/or 8955-SSA that are completed after this date, we will automatically mark Box D on the Form 5500 (Box C on the Form 5500-SF and Form 8955-SSA). If the 5500 was not filed before 6 and a half months after plan year end and an extension was prepared, mark or verify Box D is marked on the Form 5500 (Box C on the Form 5500-SF and Form 8955-SSA) prior to electronically filing.

What is the difference between a large filer and a small filer?

A small plan filer is generally defined as a plan with fewer than 100 participants at the beginning of the plan year. A large plan filer is generally defined as a plan with 100 or more participants at the beginning of the plan year. If a large plan filer, a Schedule H is included to report your plan’s financial activity. A requirement of filing the Schedule H is an accountant’s opinion letter. Engage an independent qualified public accountant to perform an audit of your plan’s financial activity. Additionally, the auditor must provide the information to complete Part III of the Schedule H.

How do you determine large filing versus small filing?

Several factors determine whether a small or large filing is completed:

• The type of filing is based on the beginning participant count, which is line item 5 on the Form 5500 or line item 5a on the Form 5500-SF.

• 80-120 rule: Under this rule, if the number of participants as of the beginning of the plan year is between 80 and 120 and a Form 5500 series return was filed for the prior plan year, the plan sponsor can elect to complete the return in the same category (“large plan” or “small plan”) as was filed for the prior return. For example, if a Form 5500-SF was filed for the 2019 plan year as a small plan, and the number of participants as of the beginning of the plan year that will be reported on the 2020 Form 5500 series return is 120 or less, the employer can elect to complete and file the 2020 Form 5500 series return as a small plan.

• If this is the first filing year and the beginning participant count is 100 or more, the Form 5500 filing must be as a large filer.




If a small filer and the ending participant count (line 5b on Form 5500-SF) exceeds 120 participants, it is likely that we will prepare a large filer next year. Therefore, please make arrangements for an independent audit of your plan. For information on selecting an auditor, The DOL’s Employee Benefits Security Administration has published an information document: Selecting an Auditor for Your Employee Benefit Plan.

How do I print my forms and schedules?

Print your Form 5500 and schedules in order to continue the electronic filing process. This in Step 1 of the signing process.

You can also print the Form 5500, Summary Annual Report and 5558 from the main menu by clicking on the ‘Download’ link in the left column on the main menu. Clicking on one of these links will open a new window on the desktop. This will allow you to view, print and/or save a copy to your desktop.

How can I obtain additional information?

• DOL website: www.efast.dol.gov

• DOL EFAST2 helpline: (866) GO EFAST or (866) 463-3278

What schedules are included for large filers?

SScchheedduullee AA -- RReeqquuiirreedd ffoorr iinnssuurraannccee ccoommppaanniieess.. CCoonnttaaiinnss iinnffoorrmmaattiioonn rreeggaarrddiinngg ccoommmmiissssiioonnss aanndd ffiixxeedd ffuunndd aaccttiivviittyy.. SScchheedduullee CC -- RReeppoorrttss bbootthh ddiirreecctt aanndd iinnddiirreecctt sseerrvviiccee pprroovviiddeerr ffeeeess aanndd ccoommppeennssaattiioonn iinn eexxcceessss ooff $$55,,000000 ffoorr sseerrvviicceess rreennddeerreedd,, bbyy eeaacchh sseerrvviiccee pprroovviiddeerr,, ttoo tthhee ppllaann.. IItt ccaann aallssoo bbee uusseedd ttoo rrrreeppoorrtt aa cchhaannggee iinn aaccccoouunnttaanntt oorr aaccttuuaarryy,, iiff rreeqquueesstteedd.. TThhee $$55,,000000 tthhrreesshhoolldd ffoorr rreeppoorrttiinngg iiss aassssuummeedd ttoo bbee mmeett bbeeccaauussee wwee aarree rreeppoorrttiinngg aa ffoorrmmuullaa ffoorr cceerrttaaiinn lliinnee iitteemmss oonn tthhiiss sscchheedduullee.. SScchheedduullee DD -- IInncclluuddeess iinnffoorrmmaattiioonn oonn iinnvveessttmmeennttss iinn ppoooolleedd sseeppaarraattee aaccccoouunnttss nnoott iinncclluuddiinngg tthhee ffiixxeedd ffuunndd..







SScchheedduullee HH -- CCoonnttaaiinnss iinnffoorrmmaattiioonn oonn ppllaann aasssseettss,, lliiaabbiilliittiieess,, iinnccoommee,, eexxppeennsseess aanndd ttrraannssffeerrss.... AAnn aaccccoouunnttaanntt’’ss ooppiinniioonn mmuusstt aallssoo bbee aattttaacchheedd.. SScchheedduullee RR -- RReeppoorrttss cceerrttaaiinn iinnffoorrmmaattiioonn oonn ddiissttrriibbuuttiioonnss aanndd mmiinniimmuumm ffuunnddiinngg ffoorr mmoonneeyy ppuurrcchhaassee ppllaannss..

How is the accountant’s opinion attached?

Click ‘Upload Attachments’ in the Edit 5500 screen. Complete the following items:

o Attachment Type, select the attachment that you will be attaching (for the audit report, select Accountant Opinion/IQPA report (Sch H line 3c or Sch I Line 4k)) from the drop down.

o File Name, click Browse to find the report to attach (the audit report should not have any

security). Once the file is located, click ‘Open’.

o Attachment Name (optional), add an attachment name in the space provided. Once complete, click ‘Add Attachment’.

What is the 2020 AUL SOC-1 Report on the Controls Placed in Operation and Tests of Operating Effectiveness?

The SOC-1 Report (formerly known as the SSAE 16) is for large filers that require an accountant’s opinion. The American Institute of Certified Public Accountants (AICPA) issued a Statement on Standards for Attestation Engagements. The report provides a method for examining the internal controls of a service organization such as OneAmerica. Under this method, we may engage an auditor to evaluate and report on its internal control structure. The SOC-1 Report prepared by the auditor is then made available to your plan and your plan's accountant who may use the report as a basis for evaluating the plan's internal control structure. What is the Summary Annual Report (SAR)?

To comply with the current DOL reporting requirements, plan sponsors must distribute the SAR to plan participants who are active or terminated with a deferred vested benefit and to beneficiaries receiving benefits under the plan. The distribution must occur within two months of the required filing date of your Form 5500 filing.

Why has the plan name and/or plan sponsor name been altered?

Because of the electronic filing requirements, certain characters are prohibited within certain fields on your forms. These changes are for reporting purposes only and do not affect your plan documents; nor do they necessitate an amendment to the plan.

How do I complete missing information?

If we did not receive all required information or if a certain line item is subject to change, it will be flagged so that you may verify or complete the item. Please review the information and complete all necessary items online before filing. Any editable fields that are left blank may prevent your filing from being accepted by the DOL when you attempt to file electronically. If you have any questions about whether an editable field needs updating, please contact your plan manager. To review or complete editable fields, please follow these steps:

➢ Select ‘Edit 5500’ from the main menu to review your 5500 and attached schedules (large filers) or Form 5500-SF (small filers). Editable fields are highlighted green. Please review and answer the questions that are highlighted in green.




Why was the question regarding failure to transmit participant contributions timely highlighted?

On the 5500-SF, question 10a (question 4a on the Schedule H for large filers) reads as follows: Was there a failure to transmit to the plan any participant contributions within the time period described in 29 CFR 2510.3-102?

We have used the information provided on the Qualified Plan Information Report within the annual census to answer this question. However, please review this question carefully to determine that the Department of Labor guidelines regarding the timing of depositing employee elective deferral contributions into a qualified retirement plan have been met. See Timing of contributions and Department of Labor rules for additional information. Please contact your plan manager if you have any questions or if your response to this question is “Yes.” Why was the question regarding failure to provide benefits when due under the plan highlighted?

On the Form 5500-SF, question 10f (question 4l on the Schedule H for large filers) reads as follows: Has the plan failed to provide any benefit when due under this plan? We answered “No” to this question based on our service standard, benefit distribution requests are processed within five days (same day processing for registered business). Please review the response to this question if you have not:

• Submitted benefit requests to us in a timely manner

• Reviewed former participants eligible for mandatory cash outs (if allowed in your plan document) on a regular basis

• Distributed Required Minimum Distributions to 5 percent owners who have attained 70 ½ , and non-5 percent owners who have attained 70 ½ and have retired or separate from service ( Do not include amounts for participants who have retired or separated from service, or their beneficiaries, who cannot be located after reasonable efforts or where the plan is in the process of engaging in such reasonable efforts at the end of the plan year reporting period)

• Followed the terms of your plan document regarding timing of distribution payments Please contact your plan manager if you have any questions or if your response to this question is “Yes.”

https://www.oneamerica.com/wps/wcm/connect/f0b1f20048137f859129b57656ded129/TimingofContributionsDS_v1%28final%29.pdf?MOD=AJPERES&CACHEID=f0b1f20048137f859129b57656ded129

https://www.oneamerica.com/wps/wcm/connect/f0b1f20048137f859129b57656ded129/TimingofContributionsDS_v1%28final%29.pdf?MOD=AJPERES&CACHEID=f0b1f20048137f859129b57656ded129




Must the filing be submitted electronically?

Yes, the Form 5500 and Form 5500-SF must be filed electronically. These forms may not be submitted using any other method. The Form 8955-SSA is required to be filed electronically if the company completes 250 or more filings (including W2s, and 1099s).

How do I submit my Form 5500 filing electronically?

➢ Obtain electronic filing credentials. Credentials may be obtained by visiting the EFAST2 website: www.efast.dol.gov. To assist with the process, we have prepared step-by-step instructions with screen shots.

➢ Once you have your credentials and have completed your edit checks and clicked ‘Confirm I’m Done’ on the Edit 5500 screen, you will be routed to the signature page to electronically file your Form 5500. Please follow the four steps below to file your Form 5500.

o Step 1 – Print Paper Copy of Form 5500. The DOL User ID and PIN fields become editable after you have completed this step.

o Step 2 – Review and Sign Paper Copy. Once the filing has been reviewed, sign the printed copy with a wet (i.e., singed with a pen) signature and either file or scan to save on your computer.

o Step 3 – Enter/Review EFAST Credentials obtained by the DOL for electronic filing. ▪ Remember, User IDs and PINs are obtained for an individual and cannot be

shared. o Step 4 – Sign and File Electronically.

What do the different filing statuses mean?

Once the filing has been submitted electronically to the DOL, you will receive one of the following filing status indicators:

• Not Submitted: Filing has not yet been signed/submitted. Once signed, the filing status could change to ‘Submitted’, as all filings are automatically submitted once the proper e-signatures have been obtained.

• Submitted: Filing has been submitted to the DOL, but it has not been accepted yet. Next to a ‘Submitted’ status, you will be given the option to ‘Check Acceptance’, which you can click in order to check the status of your plan.

• Accepted: The DOL has accepted the filing.

• Not Accepted: The DOL has not accepted the filing due to the plan not meeting the DOL required edit checks. The software should provide you with a list of the DOL errors. These errors are also included in the edit checks on the preparation system. If the plan has no errors before filing, the filing should be accepted. The filing is still considered filed but will likely need to amend the filing.

• Rejected: If certain fields are missing, the filing will be rejected. The fields are: plan year end/begin dates, EIN, plan number and plan name. You will not have the option to amend the filing since it was never filed according to the DOL. Your plan administrator will need to unlock, modify and allow you to resubmit the plan to the DOL.


http://www.oneamerica.com/wps/wcm/connect/rs/eretirement/aul+census+center/5500+information/efast2+registration+guide

http://www.oneamerica.com/wps/wcm/connect/rs/eretirement/aul+census+center/5500+information/efast2+registration+guide




Why did I receive an amended filing?

If line item B(2) is marked, changes were made to the forms. Changes are the result of one or more of the following:

• Per your request

• Revisions made to the annual report that changed information on the forms

• A discrepancy was discovered

To correct errors or to make changes on a previously filed form, resubmit the filing electronically to the DOL. Please be aware that there are no filing deadlines, penalties or adverse consequences for filing amended forms.

Administrative and recordkeeping services provided by American United Life Insurance Company® (AUL), a OneAmerica company, which is not a broker/dealer or investment advisor. Neither American United Life Insurance Company® (AUL), OneAmerica Securities, McCready and Keene, Inc., OneAmerica Retirement Services LLC nor their representatives provide tax, legal, fiduciary or investment advice. For answers to specific questions and before making any decisions, please consult a qualified financial professional, attorney or tax advisor

Documents

Filing Instructions and Important Information Regarding