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Field Visit Report of Team:3

Annexure Y (III)

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Team Members:

Punjab,AP,Chndigarh,Goa, Gujarat,Himachal

Pradesh,Karnataka,Mizoram, TN,Kerala and

Sh. N.P.Chauhan

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• Team visit the one BRC, Sanchi in Raisar district;

• Key observations;

• Cash Book is maintained upto date for current year;

• Previous year cash book not shown;

• Bank Account has been reconciled;

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• Advance register has been maintained for personal advances but not signed;

• Assets register not available;• Stock register is available but not updated since

June 2007 and only receipt items column is filled and no information in items issued;

• Cheque issue register was available but the sign of the person to whom cheques are issued is not taken on register, receipt was available separately;

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• Ledger is maintained;

• Reply to audit observations was given but no compliance register is maintained;

• Copy of Utilization Certificates was not kept at the BRC as all the UCs collected from below districts is send to district without compilation,comparison;

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• Text Books was supplied to the school in the month of April itself and record is also available;

• UCs of School Grant, Teacher Grant and Maintenance Grant is sent to DPO on collection from fields without keeping the copy of the same;

• Financial and VEC Manual is available at BRC;

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• Primary School visit, Nana ka Baag district- Vidisha;

• Total Enrolment -102

• No.of Teachers- 4

• Cash Book is maintained upto date;

• Bank Account has been reconciled;

• VEC Resolution book is available and regular meeting is being held;

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• Advance register has been maintained but not signed;

• Stock and Assets registers is available and maintained upto date;

• Cheque issue register was available;

• Ledger has been maintained by the schools and UCs has been given and the copy of the same is available;

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• Text Books has been issued to the students in the April month itself and copy of VEC manual is available with school;

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• Middle School, Shastriya Madayamik School, Madan Ganj-1, District – Vidisha;

• Total Enrollment-134• No of Teachers- 5• VEC Resolution book is available and regular

meeting is being held;• School is maintaining single bank account for

SSA and MDM schemes;

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Thanks