Federal Work Study Graduate Assistantships

Terms of Graduate Work Study Assistantships

Students must be full-time, and matriculatedStudents will work an average of 10 hours per weekStudents will earn $4,002 for the academic year ($2,001/semester)Students will receive a 50% tuition scholarshipStudents will be eligible for GSEU health benefits

Applying for the GWS Program

The number of Work Study positions is limited, and application is required.Submit a request explaining the proposed work activities using the application form at http://gradschool.binghamton.edu/gwsapplicationform.doc

Requests should be sent to John Kilmarx, AD134 (jkilly@binghamton.edu)

Approval for the Work Study ProgramDecisions about which department/unit will receive allocated positions will be made based on an evaluation of each job description; priority will be given to positions that promise to offer students opportunity in the following areas :

University teaching/assistingCommunity serviceResearchOther professional experience that will enhance students’ professional development

Once approved, you will receive a confirmation that your unit may participate in the Work Study Program

An Overview of the ProcessDepartment applies for position through the Graduate SchoolDepartment posts job description on Financial Aid website (optional)Student applies for Work Study AssistantshipFinancial Aid determines eligibilityDepartment views list of eligible applicantsDepartment interviews applicantsDepartment selects desirable applicant(s)

Overview (cont.)

Department uses GWS website to declare intent to hireOnce intent is declared, Financial Aid completes financial aid portfolio and approves for hire via websiteDepartment makes official (written) offerDepartment appoints applicant via HR SmartForms

Posting Job Description

Departments submit job descriptions through Financial Aid web site at:

http://bingfa.binghamton.edu/employment.htm

You can also reach this page from the gws site at: http://gradschool.binghamton.edu/workstudy/gws.htm

Be sure to specify title as “Graduate Work Study Assistantship” and indicate that students must be “full-time and matriculated” in the job description section of the form

The Application

Students may complete the Work Study application on line at:

http://gradschool.binghamton.edu/workstudy

Viewing Eligible ApplicantsDepartments can view eligible Work Study applicants at the following website:

http://gradschool.binghamton.edu/workstudy/gws.htm

Choose the “Review Eligible Applicants” optionProvide the 4-digit year code (e.g., 0607)For log-in and password details, contact Venkat Ananthanarayanan, 7-3156 (venkat@binghamton.edu)The complete application for each eligible applicant can be viewed on line by clicking next to an individual name.

Selecting Desirable Applicant

Once a department has decided on an applicant, visit the website at

http://gradschool.binghamton.edu/workstudy/eligible.htm

At the bottom of the page, complete the “Wish to Hire” dataSubmitFinancial Aid will now complete the applicant’s financial aid portfolio. (Please allow sufficient time.)

Viewing Approved ApplicantsOnce the “Wish to Hire” data has been submitted, department may check the “Approved for Hire” list periodically to determine if the selected applicant has been approved for hire; check for approved applicants at:

http://gradschool.binghamton.edu/workstudy/approved.htm

Official Offer

Once the chosen applicant appears on the “Approved for Hire” list, department should prepare the official offer: Offer Letter Terms and Conditions for Employment Terms and Conditions for Tuition ScholarshipThese forms are available from the following website

http://gradschool.binghamton.edu/workstudy/gws.htm

http://gradschool.binghamton.edu/workstudy/gws.htm

Complete HR SmartFormsSelect the “28029 GA and TA (Lag)” PayrollIn completing the form, under the section entitled “GA/TA Data Elements,” select

Title: “GA” Funding Unit: “Grad Work Study”Academic Year Stipend: “$4,002” for a full academic year appointment; half the amount for a spring or fall appointment [please contact the Graduate School, 7-2072, to confirm amount]Appointment Length: “Academic Year” (or “Fall” or “Spring”)Percentage of Tuition: “50%” (for both semesters if this is an academic year appointment; otherwise, 50% for the appropriate semester of appointment)CC/ABD Status: “Neither” (Contact the Graduate School for details)FTE = 25%

Assure that Funding Source = FWSDepartments that already have TA/GA line #s may use vacant lines to appoint Work Study TA/GAs; however, the funding source must be changed.Submit a web Position Request Form to Human Resources, requesting that the funding for the position be changed to Federal Work Study

Complete a Labor Distribution ScheduleFor GWS positions allocated by the Graduate School:

Line 1P = Department’s chosen projectO = Department organization (not Graduate School!)E = PST0 GA and TA (Lag)T = Will depend on the appointed student’s duties:01.97 for TAs assisting with or teaching lower division (100- or 200-level courses) undergraduate instruction01.98 for TAs assisting with or teaching upper division (300- or 400-level courses) undergraduate instruction01.99 for TAs assisting with or teaching graduate instruction02.99 for GAs doing research04.99 for Gas doing tasks that do not fit into any of the other categories

S = 2115020 Standard (Regular GWS allocations) 2115021 Read America (America Reads/Counts, SEHD only)

Payroll Information

All applicants must complete an I-9 form in the Human Resources Office before they can be placed on the payroll.Insurance is not automatic; encourage students to contact the HR Employee Benefits Office in LSG 528. Payroll information such as direct deposit, withholding forms, etc. are available from Student Payroll Services in AD 405. Stipends are paid on a bi-weekly basis (2-week lag)

Process for Rehiring Continuing Students

Contact Ramona Cornell at moner@binghamton.eduRequest to have student(s) portfolio reviewed and approved for hireSend official offer letter once student has been approved for hireSubmit SmartForm TAGA Appointment

Questions?Questions may be referred to:

Kate Hastings, Student Payroll Services, AD 405, 7-4185, hastings@binghamton.edu Ramona Cornell, Office of Financial Aid, SW 109 (moner@binghamton.edu)

John Kilmarx, The Graduate School, 7-4203, jkilly@binghamton.edu