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Institute of Medicine Resources Directorate / HRM Brief
Captain James A. LovellFederal Health Care Center
Version 2
Captain James A. LovellFederal Health Care Center
Presentation Outline• Human Resource Management Overview
• Staffing• Organizational Chart
• Transfer of Function• Total Force Management
• Committee• Business Rules
• Recruitment• Military Manning • ANACI/PIV• Integration Successes and Impacts
Captain James A. LovellFederal Health Care Center
Human Resources Department• Responsible for all human resources related actions pertaining to Civilian Personnel (CIVPERS) and Military Personnel (MILPERS).
-includes but is not limited to:- Total Force Management Committee- Recruitment and Placement- Classification- Processing and Records- Retirement and Benefits- Employee Relations- Labor Relations- Worker’s Compensation- Personnel Security- Manpower Management (AMD)- Reserve Operational Support- Command Fitness- Military Readiness
Captain James A. LovellFederal Health Care Center
Human Resources Department • Human Resources Department: 13 Active Duty; 46 Civilians
Office of the Department Head
(1) Human Resources Officer, GS-0201-14
(1) Management Analyst, GS-0343-12
(1) Program Support Asst., GS-0303-7
Civilian Personnel Division
(1) Supv. HR Specialist, GS-0201-13
Recruitment/Classification
(1) Supv. HR Specialist (Recruitment), GS-0201-13
Recruitment
(4) HR Specialist (Recruitment), GS-0201-12
(2) HR Assistant (Recruitment), GS-0203-7
(2) HR Specialist (Classification), GS-0201-12
Processing & Records/Benefits
(1) Supv. HR Specialist (Info Sys), GS-0201-12
Retirement
(1) HR Specialist (Employee Benefits/Retirement), GS-0201-11
Processing & Records
(1) Lead HR Asst (P&R), GS-203-8
(4) HR Assistant (P&R), GS-0203-7
Labor/Employee Relations
(1) Supv. HR Specialist (Labor/Employee Relations), GS-0201-13
Employee Relations
(2) HR Specialist (Employee Relations), GS-0201-12
(1) HR Assistant (Employee Relations), GS-0203-7
Personnel Security/Suitability
(1) HR Specialist (Security/Employee Rel), GS-0201-11
(2) HR Specialist (Security), GS-0201-9
(2) HR Assistant (VetPro), GS-0203-7
Worker’s Compensation
(1) HR Specialist (OWCP), GS-0201-11
(1) HR Assistant (OWCP), GS-203-6
Military Personnel Division
(1) Active Duty, O-2
Personnel Section
(1) Active Duty, E-7
POMI
(1) Active Duty, E-6
(1) Active Duty, E-5
Uniform Personnel Support
(4) Active Duty, E-6
(1) Active Duty, E-5
(3) Active Duty, E-4
(1) Program Specialist, GS-0301-7
Manpower Management
(1) Active Duty, O (?)
Management Analyst
(1) Management Analyst, GS-0343-11
(1) Management Analyst, GS-0343-9
(1) Management Analyst, GS-0344-5
Military Recreation
(2) Recreation Assistants, GS-0189-7
Captain James A. LovellFederal Health Care Center
• Successfully Transferred 469 NHC employees to FHCC (Oct 10, 2011)
• 10 NHC employees remained Department of Navy - Due to workload - Transfer will occur later date
Transfer of Function
Captain James A. LovellFederal Health Care Center
• Medical Technologist grandfathering provision as NHC employees did not possess required certification by the ASCP-BOR, NCA, AACC, AMT, or AAB. Employees were grandfathered.
• Psychologists required waiver as NHC employees did not possess the required internship from a program approved by the APA. One-time waiver was approved for the TOF.
• Processing all Board and Comp Panel Actions prior to Oct 10, 2010 due to lack of dedicated staff to perform these functions and off-station boarding.
Transfer of Function Challenges
Captain James A. LovellFederal Health Care Center
Total Force Management• Executive Agreement (EA):
• Signed April 2010• Required an Executive Decision Memorandum on Total Workforce Management
• Total Force Management Committee: • Commenced Nov 2010 • Committee Structure:
• Chair: Associate Director Resources (CAPT)• Members: Associate Directors (6), Assistant Directors (6) and Command Master Chief.
• Business Rules/Workforce management methodology have been developed
Captain James A. LovellFederal Health Care Center
Total Force Management
• In accordance with the mission, FHCC will always have a mixture of military, civilian and /or contractor personnel
• FHCC: attract the best and brightest civilian and military personnel
• Organizational structure: provides for career-enhancing opportunities for all groups of personnel
• TFMC provides both VA and DoD with full visibility of the human resource staffing of the FHCC
Captain James A. LovellFederal Health Care Center
Total Force Management• Approval Process:
• Services submit requests to HR• HR/Fiscal/Business Ops reviews and makes recommendations• Total Force Committee reviews and makes recommendations• FHCC Director/Deputy Director makes final decision• Approved requests returned to HR for processing actions• Disapproved requests are returned to Service. Can be resubmitted after 90 days• Average processing time of requests 30 days
•Total Actions Processed: 228• 142 Vice positions• 7 New Positions• 10 Upgrades of current FHCC positions due to integrated responsibilities or identified disparities• 9 Out of Committee Approvals
Captain James A. LovellFederal Health Care Center
• 172 new employees hired since 10-10-10 (excludes NHC transfers)
• HR implemented USASTAFFING (electronic acceptance of resumes)
• HR using various recruiting authorities, such as:
-Title 38/Hybrid Excepted Service- Merit Promotion- Delegated Examining- Schedule A- Student Employment- 30% Disabled Veterans
• FHCC announcements: • 168 positions in recruitment• Receiving an average of 35 to 70 applicants
Recruitment
Captain James A. LovellFederal Health Care Center
ANACI
SIC (Security Investigative Center): Currently completing an estimated 450 ANACI Investigations
FHCC Human Resources Suitability
FHCC approved to complete 500 pending investigations locally
Due to the volume, the SIC was unable to handle the workload
FHCC Processing to commence June 27, 2011 - Status will be trackedweekly
Captain James A. LovellFederal Health Care Center
Integration Successes & Impacts• Successes:
• Transfer of Function: Successfully transferred 469 DoD Civilians to FHCC • Stand-up of FHCC Human Resources Departments•Conversion to USA Staffing• Establishment of Total Force Management Committee
• Development of Business Rules
• Impacts: • Gap in Hiring: 90 days prior to integration• ANACI Processing
Captain James A. LovellFederal Health Care Center
Questions?