Federal Acquisition Service U.S. General Services
Administration Linda Hosey Customer Service Director 904-542-1278
[email protected]
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Federal Acquisition Service U.S. General Services
Administration Reverse Auction VENDOR STEP BY STEP DIRECTIONS
Reverse Auction VENDOR STEP BY STEP DIRECTIONS Version 1 Dated July
16, 2013
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Federal Acquisition Service Agenda Reverse Auctions under GSAs
Platform Introduction to the website 3
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Federal Acquisition Service ReverseAuctions.gsa.gov July 1,
2013 Same login as e-Buy Full suite of e-Buy capabilities (e.g.,
fair opportunity, set aside) Schedules and Schedule based BPAs
available Ability to create/copy solicitations Proxy bidding Vendor
names hidden Buyer sets bid time Review submitted quotes for
technical acceptability Collect prices paid data for future
negotiations and auctions 4
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Federal Acquisition Service Reverse Auctions - DO NOT Take the
place of buyers decision making Choose, write or include
appropriate clause contracting officers function Take the place of
contracting officers or buyers decision Reverse auction is a method
to receive quotes in a faster more robust and competitive
environment Add steps to the procurement process 5
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Federal Acquisition Service 6 Click on vendor log in
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Federal Acquisition Service 7 Enter Contract Number and
Password Same as GSA eBuy
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Federal Acquisition Service 8 To see list of all auctions under
GSA Schedule click on my auctions tab List of auctions in dashboard
based on buyer selection of vendors to participate. This does not
prohibit any vendors from participating, vendors click on my
auctions tab in header to see of list of auctions under respective
GSA Schedule.
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Federal Acquisition Service 9 List of auctions active auctions
or preview which may start in the future Tab for Active and Closed
Auctions Filter by auctions starting today or closing today Auction
ID listed multiple times means more then one line item associated
with auction. Click on Auction ID to see auction details
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Federal Acquisition Service 10 Auction page shows agency and
buyer contact information and date and time auction closes. Please
note awards can be either single awards or multiple awards.
Description Tab shows auction details and any attachments related
to this auction.
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Federal Acquisition Service 11 Auction details for overall
procurement Any attachments that buyer attached related to auction
or line items Once you review auction description and review any
attachments. Click on line items.
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Federal Acquisition Service 12 Click on each line item to see
line item bid details, ask a question to the buyer, attach
documents and place bids. To place bid without seeing any line item
bid details. Click on place bid
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Federal Acquisition Service 13 Vendors can select each tab
Bidding Details, Bid History, Q & A or My Attachments or Place
Bid
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Federal Acquisition Service 14 Bid Details for first line item
selected. Ask the buyer a questions Description of line item, if
brand name or brand name or equal buyer may put part number. If
left blank there may be no brand name requirement see buyer
attachment for specifications or ask question to buyer
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Federal Acquisition Service 15 Apparent Low Bid is shown.
Target Price set by the buyer. Bid Decrements are based on Total
Price not unit price. (Example $82,500 divide by Qty of 100 shows a
unit price of $825.00. Based on bid decrement of $206.00 divide by
Qty of 100 that shows bid decrement of $2.06 per unit price would
drop by based on proxy bidding
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Federal Acquisition Service 16 Bid History Page Shows Bidders.
Vendors Name or Schedule is not shown Vendor who is submitting
quote bid information is shown here
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Federal Acquisition Service 17 Questions that sent to the buyer
are posted on a line item and will show up per each line item.
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Federal Acquisition Service 18 Add attachments and then review
and finalize My Attachments Tab allows the vendor to attach
documents related to this auction or line item. After reviewing all
tabs click on place bid.
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Federal Acquisition Service 19 Final review of auction details
and then hit finalize Item information details which shows line
item shipping address, delivery terms, Qty, etc. Place your bid.
Please see example below on how bids should be placed.
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Federal Acquisition Service 20 Final review of auction details
and then hit finalize Bid should be placed based on total price
which means unit price x qty = Total.
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Federal Acquisition Service 21 After vendor submits bid. If bid
amount is correct click on confirm bid
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Federal Acquisition Service 22 Vendor bid amount for this line
item. To go to the next line item click on computer equipment
tab.
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Federal Acquisition Service 23 After submitting quote for 1 st
line item system will know show number of bidders. To quote on line
item number 2. click on second line item and repeat steps on
submitting bid information from 1 st line item
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Federal Acquisition Service 24 To see list of new auctions
issued click on my auctions.